admin support cover letter

Administrative Support Cover Letter Example

Cover letter examples, cover letter guidelines, how to format an administrative support cover letter, cover letter header, cover letter header examples for administrative support, how to make your cover letter header stand out:, cover letter greeting, cover letter greeting examples for administrative support, best cover letter greetings:, cover letter introduction, cover letter intro examples for administrative support, how to make your cover letter intro stand out:, cover letter body, cover letter body examples for administrative support, how to make your cover letter body stand out:, cover letter closing, cover letter closing paragraph examples for administrative support, how to close your cover letter in a memorable way:, pair your cover letter with a foundational resume, key cover letter faqs for administrative support.

Start your Administrative Support cover letter by addressing the hiring manager by name, if possible. Then, introduce yourself and state the position you're applying for. In the first paragraph, briefly mention your relevant experience and skills that make you a strong candidate for the role. For instance, you could say, "With over five years of experience in administrative roles, I have developed strong organizational and multitasking skills that would make me a valuable addition to your team." This not only shows your qualifications but also your enthusiasm for the role. Remember, the start of your cover letter sets the tone for the rest of the document, so make it engaging and professional.

The best way for Administrative Supports to end a cover letter is by expressing gratitude for the reader's time and consideration, reiterating interest in the role, and indicating a desire for further discussion. For instance, "Thank you for considering my application. I am confident that my skills and experience make me a strong candidate for this role and I am eager to contribute to your team. I look forward to the possibility of discussing my application with you further." This ending is professional, courteous, and shows enthusiasm for the position. It also opens the door for further communication, which is crucial in the job application process.

In a cover letter, Administrative Supports should include the following: 1. Contact Information: At the top of your cover letter, include your full name, address, phone number, and email address. If you have a LinkedIn profile or professional website, you can include those as well. 2. Professional Greeting: Address the hiring manager directly, if possible. If you don't know their name, use a professional greeting such as "Dear Hiring Manager." 3. Introduction: Start with a compelling introduction that grabs the reader's attention. Mention the job you're applying for and where you found the job listing. 4. Relevant Skills and Experience: Highlight your relevant skills and experiences that make you a strong candidate for the administrative support position. This could include experiences in office management, data entry, scheduling, customer service, or any other relevant tasks. Be sure to provide specific examples of your achievements and how you've used your skills in past roles. 5. Knowledge about the Company: Show that you've done your research about the company and express why you're interested in working there. This shows your enthusiasm and commitment. 6. Closing Paragraph: In your closing paragraph, express your interest in the opportunity to discuss your qualifications further in an interview. Thank the hiring manager for considering your application. 7. Professional Closing: End your cover letter with a professional closing such as "Sincerely" or "Best regards," followed by your name. 8. Attachments: Mention any attachments, such as your resume or references, if required. Remember, your cover letter should complement your resume, not duplicate it. It's your chance to tell a story about your experiences and skills, and to show your personality. Tailor each cover letter to the specific job and company to show that you're the best fit for the role.

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Senior administrative assistant resume example, administrative clerk resume example, try our ai cover letter generator.

Administrative Assistant Cover Letter Examples and Templates for 2024

• Cover Letter Examples

How To Write an Administrative Assistant Cover Letter

• Cover Letter Text Examples

When writing your administrative assistant cover letter , focus on how you can keep office functions running smoothly for the employer that posted the job. Also, emphasize your related skills , such as weekly reporting, process streamlining, or task prioritization. This guide offers cover letter examples and tips for landing your next administrative assistant position.

Administrative Assistant Cover Letter Templates and Examples

• Entry-Level
• Senior-Level

A good administrative assistant cover letter usually has five sections, outlined below. When possible, connect each section back to the employer and its stated hiring needs. The following advice and examples show how you can use this strategy to optimize your letter for each application.

At the top of the page, include:

• Your resume contact header, which should give your full name, address , email, phone number, and LinkedIn or other social accounts if applicable
• The recipient’s name, title, company, and contact information (when available)

Note: Feel free to omit this section when sending your cover letter as an email message as long as your contact details are part of your email signature. If you’re unsure whether to send your letter as an email message or attachment, first look for any instructions on the job posting. When the posting doesn’t specify, you can use your discretion. While email messages are increasingly common, an attachment is often still better for more formal applications to large employers.

Jacob Harding Administrative Assistant | [email protected] | (123) 456-7890 | San Francisco, CA 56789 | LinkedIn

January 14, 2024

Mariana Olsen Senior Hiring Manager Robert Half (098) 765-4321 [email protected]

2. Salutation

Address your recipient by name – this is the quickest way to signal you’re sending a job-specific letter and not a boilerplate. If you can’t find the person’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job opening.

Note: While a colon is standard punctuation here, you can use a comma if you know your recipient or the company has a more casual work culture.

Dear Ms. Smith:

Dear Autodesk Hiring Manager:

3. “Hook” or introduction

Catch the reader’s attention by citing an achievement from your resume or a key credential the company seeks in applicants. Then, connect that highlight to your main strengths and overall candidacy for the advertised administrative assistant role. Refer to the hiring organization by name here to further convince the recipient you’re applying to them specifically.

As an alternative to the work highlight approach, you can set yourself apart by networking. Begin your letter by citing any personal or professional connections you have with the hiring manager. If someone at the organization alerted you to the job, use a line like “I was excited to hear from your colleague [Name] about [Company]’s new administrative assistant opening.” Or, if you’ve already met your recipient, mention that with a line like “It was great speaking with you at the [event] last month.”

Reducing event expenses by 45% last year by sourcing more cost-effective (yet high-quality) venues was the top achievement of my career so far. I’m excited to make a similar impact as your next administrative assistant.

4. Job- or employer-specific paragraph(s)

This section is crucial, so think it through fully for each application in your job search.

On a separate document or sheet of paper, take 10 minutes to brainstorm why this administrative position or employer interests you based on the job posting. When you’re done reflecting, review your notes: Do any stand out as important or persuasive? Adapt those points into one or two brief paragraphs that speak to the job opening at hand. By making this description a central part of your letter, you’ll more likely persuade the manager to call.

Following this explanation, cite a few more of your administrative assistant skills or achievements , possibly as bullet points.

I’m drawn to Robert Half’s reputation for prompt, high-quality customer service. With a focus on efficiency and data accuracy, I’m a perfect fit for your organization. My recent achievements include:

• Redesigning the stock inventory system to reduce waste by 35%
• Earning over 95% client satisfaction on monthly feedback surveys throughout 2022
• Receiving formal praise at the last company-wide meeting for my support of the senior leadership team

5. Conclusion

Finally, request an interview and thank the hiring manager for their time and attention. Consider briefly restating why this administrative assistant job interests you. You can also use this section to refer to your resume or other application materials. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.

I look forward to discussing how I can help create a calm, efficient workplace for your staff. Please let me know the most convenient time to talk further. Thank you for your time and consideration.

Matt Lauducci

Administrative Assistant Cover Letter Tips

1. show you can keep office functions running smoothly.

Start your letter with an example of your success in making business operations more productive and organized. You’ll impress hiring managers by displaying how you help streamline regular tasks so a team can focus on its short- and long-term goals.

Last year, I won my firm’s “Administrative Excellence” award for raising data entry efficiency by 30%. I hope to generate similar value at Randstad US as your next administrative assistant.

2. Explain why you’re drawn to the opportunity

When brainstorming points for your cover letter, think about what the role has in common with your background or goals. For instance, maybe it’s one of the many administrative assistant jobs in health care, a sector you’d like to return to. Or perhaps the organization provides social services that resonate with you. You might also be attracted to a company’s values or philosophy around continuous improvement.

I see you’re looking for a strong communicator with extensive payroll software experience. My writing and public speaking skills and my 12 years of experience with ADP software make me the perfect candidate.

3. Describe your key administrative skills

What are your top strengths as an administrative assistant? Which office areas can the employer count on you to manage and optimize? Outline these on your cover letter, possibly as bullet points, so they stand out from your other information.

I bring a creative and dedicated work ethic to the task of running an efficient office. My top skills include:

• Preparing email correspondence, memos, and weekly reports for management
• Overseeing expense and travel reports, as well as managing the daily calendars for senior staff
• Directing office traffic flow and connecting customers with the appropriate staff

Administrative Assistant Text-Only Cover Letter Templates and Examples

Mariana Olsen Senior Hiring Manager Robert Half (000) 111-2222 [email protected]

Dear Ms. Olsen,

Reducing events expenses by 45% last year by sourcing the most cost-effective yet high-quality venues was the most significant achievement of my career so far. I am excited to offer the same efficiency and strategic skills in an administrative role at Robert Half.

As a professional and driven administrative assistant with three years of industry experience, I am drawn to Robert Half’s reputation for unbeatable customer service. I feel that my attention to detail and results-orientated work ethic make me the perfect fit for your organization. Some of my recent achievements include:

• Receiving written recognition for providing outstanding administrative support to the Senior Leadership Team
• Redesigning the stock inventory system to reduce waste by 35% in 2020
• Achieving a consistent client satisfaction rate of over 95% since starting my current role

I would like to arrange a meeting to discuss how my abilities and professional knowledge can help colleagues and clients at Robert Half. Please let me know what time and date are convenient.

Jacob Harding

Matt Lauducci Administrative Assistant | [email protected] | (123) 456-7890 | Worcester, MA 97225 | LinkedIn

January 12, 2024

Colleen Smith Hiring Manager ABC Company (987) 654-3210 [email protected]

Dear Ms. Smith,

During my seven-year tenure as an administrative assistant for Xavier Financial, I exceeded expectations by implementing a digital organization practice which saved the company nearly $4,000 in yearly expenses. My hope is to bring the same initiative to ABC Company by taking on the Administrative Assistant position.

A self-starter who excels at running an efficient office environment by prioritizing various duties, I bring a creative and dedicated work ethic to the role. In addition, my accomplishments include:

• Overseeing expense and travel reports as well as managing the daily calendars for senior staff
• Utilizing Microsoft Office Suite products including Word, Excel, and PowerPoint

I’m looking forward to discussing in more detail how I can use my skills to create a calm and effective office environment for you, your staff, and your customers. Please let me know the most convenient time to talk.

Latisha Atherton Administrative Assistant | [email protected] | (123) 456-7890 | San Francisco, CA 84848 | LinkedIn

January 13, 2024

Kyron Baker Senior Hiring Manager Randstad US (444) 555-6666 [email protected]

Dear Mr. Baker,

Winning an Admin Award for administrative excellence in 2019 was my proudest professional achievement so far. My colleagues nominated me because of my driven work ethic and excellent teamwork skills. I hope to bring the same professionalism and passion to Randstad US.

I know that you are looking for a strong communicator with extensive ADP software experience. I believe that my outstanding written and verbal communication skills and 12 years of experience in payroll administration software makes me the perfect candidate. Some of my past achievements include:

• Successfully training three new administrator assistants who all went on to become valued full-time staff members
• Leading a team that provided outstanding support to management, contributing to a productivity increase of 25% in 2020
• Redesigning the calendar system to improve the appointment booking process and reduce meeting overlaps.

I would love to meet to discuss how my extensive experience and broad skillset can help Randstad meet its productivity goals in 2021. Please feel free to get in contact to arrange a suitable appointment.

Latisha Atherton

Administrative Assistant Cover Letter Frequently Asked Questions

How do i sell myself as an administrative assistant -.

Describe the benefit of your work to past employers. You can develop the best cover letter by brainstorming ways you've improved office efficiency, cost-effectiveness, or communications. When possible, quantify these highlights in terms of a percentage or dollar amount.

How do I write a cover letter for an administrative assistant job with no experience? -

Focus on your transferable skills and experience. For instance, maybe you were praised for streamlining processes in a recent internship, or perhaps you introduced better reporting as a volunteer for a local nonprofit. Also, consider how your background aligns with the company’s stated values or mission. Points like these can make a compelling cover letter, regardless of your experience level.

Should I send my cover letter as an email message or attachment? -

Like your resume. Carry over that document's basic format settings , like font style, line spacing, and page margins.

Craft a new cover letter in minutes

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Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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• Administrative Officer

Administrative Officer cover letter example

Every milestone in the history of human resources management could be said to bear the stamp of administrative officers in some shape or form. More than ever, it remains a dynamic career full of new opportunities for challenge-seekers. When your next desired job move arises, the importance of submitting an excellent administrative officer cover letter cannot be overstated. 

Positions as administrative officers, also known as office administrators, can offer great pay, daytime hours and the chance to work in collaboration with just about every employee in the office – all without needing an advanced degree.

Does this sound like the perfect job for your organizational and administrative abilities? In order to convince a hiring manager that you’ve got the right skills and attitude, you’ll need a great cover letter. With Resume.io’s tools and cover letter examples  and templates, including this office administrator cover letter example, you’ll quickly learn how to write a cover letter that lands you the perfect position.

This writing guide, incorporating an administrative officer cover letter sample, looks at the following aspects:

• The modern role of an administrative officer
• Why a cover letter is essential
• The best format to structure a cover letter and components it should include
• How to maximize the impact of each cover letter part: header, greeting, introduction, body and conclusion
• Writing an office administrator cover letter with no experience

What does an administrative officer do?

Traditionally, all manner of workplaces and workforces have relied on diversely competent staff with extraordinary multitasking skills to keep offices running smoothly and efficiently. More than ever nowadays, the functional scope of an administrative officer’s position varies widely, depending on the size of employer’s organization, the department and the industry. 

Administrative officer job candidates are typically expected to have business management experience and strong industry knowledge to assist with marketing and business development goals. 

Businesses, governments and nonprofit agencies are constantly reshaping and retooling their operations to keep pace with shifting economic dynamics. Multitasking requirements in the digital age have taken on wider, deeper and more complex dimensions, from website management and accounting functions to sales and marketing support. 

Regarding the impact of e-technology, based on 2019 Canadian research findings, Express Employment Professionals concluded that “administrative professionals have felt some of the most disruptive changes of any profession.” 

A Manpower survey of administrative professionals indicates their top three favorite job aspects:

• Keeping everything organized and running smoothly — 41%
• Performing a variety of tasks throughout the day — 35%
• Being the primary resource for answers on a variety of topics

The top five most challenging duties are: 

• Metrics/ statistical reporting or assembly
• Multitasking
• Presentation storytelling and development
• Accounting / budget management

We invite you to browse through these related cover letter writing guides and examples in our administrative category for more inspiration. 

• Customer Service Representative cover letter sample
• Administrative Assistant cover letter sample
• Receptionist cover letter sample
• Office Administrator cover letter sample
• Office Assistant cover letter sample
• Office Manager cover letter sample
• Personal Assistant cover letter sample
• Secretary cover letter sample
• Call Center cover letter sample
• Administrative cover letter sample
• Front Desk Receptionist cover letter sample
• Virtual Assistant cover letter sample

Why you need a cover letter

Administrative officers have a lot to prove in the course of a normal workday, which also needs to come across when competing for a new job against other qualified applicants. A well-crafted cover letter can tell your unique story in a way that a relatively impersonal resume cannot.

What all administrative professionals in the 21st century have in common, according to an extensive Manpower study , is the expectation of being “much more than the right-hand person to the executive.” 

While clerical and organizational management proficiencies remain vitally important, administrative officers must continue demonstrating their value as proactive problem-solvers, collaborative decision-makers and versatile team contributors with superior interpersonal skills. 

Research shows that HR professionals find cover letters important and useful to:

• Explain a job candidate’s motivation to join the company
• Describe career objectives
• Explain the reasons for changing careers
• Explain employment gaps
• Highlight professional achievementsResearch shows that HR professionals find cover letters important and useful to:

Best format for an administrative officer cover letter

Compared to a resume, your administrative officer cover letter is a free-form document where elements of your personality can shine through to a greater extent. Yet it still needs a clear structure of sections, each having a specific purpose that enhances your application. 

All cover letters, regardless of occupation, should containing these components:

Cover letter header

• Cover letter greeting / salutation

Cover letter introduction

• Cover letter middle paragraphs (body
• Cover letter ending (conclusion and sign-off)

In addition, keep in mind these basic cover letter ground rules:

• Keep it your administrative officer cover letter short and snappy. That means no more than one page — 400 words maximum. Also no cheating with shrunken margins or font point sizes!  
• Always customize the content, style and tone to the specific employer being addressed. A generic cookie-cutter cover letter will never do.

What if the office administrator job posting DOESN’T require a cover letter?

As you might have already noticed, online applications are great for streamlining hiring processes, but they don’t always allow candidates to ask questions or get all the information they need. This is often the case when it comes to cover letters. Sometimes a job opening will fail to mention the document entirely. So what should you do? While it can be tempting to take the easy way out and submit your resume without a cover letter, that’s not a great strategy to actually land the position. Unless the job description or hiring manager asks you not to, we recommend writing a thoughtful cover letter for each position you apply to.

The following administrative officer cover letter example can be a basis for developing your own employer-tailored versions. 

Dear Ms. Tranmer,

Having experienced how leading actors were sidelined by administrative delays and procurement problems, I well understand the pivotal role of an administrative officer in keeping the cameras rolling. Everything has to be in the right place, at the right time.

Five years of film administration experience on sets across the world has taught me the importance of planning five steps ahead. Anticipating the needs of such diverse colleagues requires a curious mind, a commercial brain and the patience of a saint. My efficiencies ensured a 15% reduction in production time, meaning that actors were out on set rather than waiting in their trailers for the latest prop.

I understand that scheduling will be a big part of the role, and I have carried out this same duty during two of my previous films. Making sure that 150 people know what they should be doing and where they need to be at any time is no simple matter. On my last appraisal, 97% of my colleagues rated my organization skills as “excellent.”

My commercial experience is also something that I bring to any set. While studying for my Business Administration bachelor’s degree, I redesigned the university’s procurement process to centralize supplier selection while broadening product choice. Getting a better deal with fewer suppliers on more products proved better than doing individual “spot buy” deals – this fascination with procurement led to a saving on 7% for equipment on my latest documentary series.

An appreciation of cultural differences is critical for any international production and having worked in over 25 countries, I understand that doing things “differently” will often work when your environment is different.

I can’t wait for a chance to understand more about your production plans and would love the opportunity of an interview to outline how my administrative leadership can make a difference – in some surprising ways.

Now, let’s dive into the specifics of each cover letter part, based on our administrative officer sample.

Of all the good reasons why cover letters are always a good idea, an attractive header is right up there, literally. The eye-catching advantage could count for more than a passing glance or being passed over altogether. Then there’s the practical importance of clearly and readily identifying who submitted your application and how the employer can contact you.

The header is where your name, occupation, mailing address, phone number and email are displayed prominently. Add LinkedIn or other social media information if professionally relevant. 

Obviously, this part of your cover letter is the quickest and easiest to compose, which is why you shouldn’t mind putting some thought and care into the header design. What once tended to be the blandest and stodgiest-looking lines of plain text on a business letter can now pack just enough pizazz to offset the overall polished, professional look. 

Some find it fun to indulge their creativity and fuss with the cover letter header for a short while, especially if their left brain needs a break from the intensity of other job hunting preoccupations. On the other hand, if you begrudge what seems like an unwelcome added chore, fret not. Click on over to the free cover letter templates at Resume.io and take a look at the dozens of possibilities. Choose one you like, type in your own contact information to replace the cover letter sample text, and there you have it. Voilà! 

Make your match with a paired resume and cover letter.

There’s an easy way to take your application to the next level and that’s by aligning the document styles of your cover letter and resume. This simple step can help take your application to the next level by creating a polished “personal brand” for your application – a consistent look and feel that identifies your materials.

To get started, you’ll want to spend some time with the company’s website and branding. Do they value creativity and individualism or are they a more formal business with a precise tone and image? Answering these questions will help you choose the cover letter template and matching resume one that are best for that particular company. And with Resume.io’s cover letter builder, you can easily switch or customize the templates as you apply to multiple positions.

Aim of the cover letter header: Visually stand out from other job applications to attract and retain the employer’s attention, while providing essential contact information. 

Cover letter greeting

Your office admin cover letter greeting says a lot in only a few words. In this section, you’ll want to make a personal connection with the hiring manager and establish a positive and respectful tone. Addressing people by name is the best way to start.

For serious companies, “Dear” followed by the recruiter’s proper salutation and last name is usually most appropriate. If you already have a prior relationship with the employer or the workplace culture is very casual, “Hi” or “Hello” followed by a first name may be acceptable.

But if it’s not feasible to come up with an individual name, or your application is addressed to a department or committee’s attention, there are work-arounds that don’t involve “To Whom It May Concern.” These are a few less stuffy, but still respectful, options: “Dear Hiring Manager,” “Dear ABC Inc. Human Resources Team” or “Dear Administrative Officer Hiring Team.” 

Aim of cover letter greeting / salutation: Address the person reading your letter in a professional manner.

The introduction of your office administrator cover letter could be your defining moment in the hiring manager’s eyes, and a moment may be all you’ve got. Many hiring managers are inundated with applications for any given role, leaving them with only a few seconds to evaluate yours. 

In the instant it would take in person to shake hands and be seated, your cover letter introduction has to say and do a lot more, but in no more than 100 words or so. Those opening remarks must not only catch the attention of hiring managers but also captivate their interest enough to read more. It might mean catching them off guard. Fantasize about your cover letter jarring the recruiter in mid-sentence from a mid-afternoon rut of resume overload-induced boredom. 

First things first in the end product doesn’t mean you have to write everything in the right order. If your cover letter introduction finds you struggling or stuck at a standstill, don’t worry … and by all means don’t throw in the towel.

Leave it alone, give it a rest and move on to writing the body section. Chances are, the introduction will then come naturally and fall into place much more easily. 

Aim of the cover letter introduction: Grab the recruiter’s attention by focusing your most important selling point on what the job and the employer require.

Here’s a greeting and introduction idea from our administrative officer cover letter sample:

Cover letter body

A successful office administrator cover letter is about what the employer needs that you are best qualified to deliver. The middle paragraphs reflect your understanding of those needs and take the introduction to a deeper level by showcasing qualifications that would make you a lucky find.

Demonstrating in the cover letter body that you have insight into what the hiring manager is looking for shows a win-win attitude. Clearly, you are a proactive, strategic problem-solver with excellent research skills. Above all, it’s the best evidence you can provide of caring enough about this particular job opportunity to customize your cover letter accordingly.

Mine the work experience section of your resume for the nuts and bolts of your track record, but take it a value-added step further. Never rehash your resume content in the body of your cover letter, but instead provide meaningful context and results-focused interpretation. Quantify the cost and efficiency benefits to your past employers in a way that resonates with your future employer. Productivity or savings gains that translate into dollar amounts are ideal, but don’t hesitate to share anecdotes that might hit home with the hiring manager.

With every indication that technology-driven workplace transformation will continue in decades to come, the irreplaceable human skills that administrative officers will be no less valuable. According to 2019 research and expert insights , these six skills topped the list for administrative professionals:

• Technology proficiency
• Problem solving
• People management
• Business acumen
• Strategic thinking
• Project and event planning

Aim of the cover letter body: Illustrate how this employer would benefit from the attributes you offer as a top-flight administrative officer.

Our administrative officer cover letter sample illustrates what you might include in the middle part.

How to close an office admin cover letter (conclusion and sign-off)

A deft touch is needed for the conclusion to seem persuasive but not pushy. Reading this far means the recruiter has stayed with your strongest arguments. Ideally, with your office admin cover letter you’ve made a case that’s convincing, but with room for wanting to learn more. 

What’s left for the final paragraph of your cover letter is to end on a confident, upbeat note that nudges hiring managers in the direction of getting back to you. It must gently, but firmly, beg not to be ignored by encouraging a response.

Effective cover letters end with a call to action. This sentence expresses your interest and enthusiasm for the position and invites a hiring manager to contact you.

Last but not least comes the easiest part of your cover letter. Sign off with a closing salutation that’s as simple, courteous and professional as the greeting. “Sincerely,” is always perfect. If preferred, “Best regards” or even “Best,” are both acceptable also.

Aim of the cover letter closing: End on a self-assured note that implies you are confident the hiring manager is interested and will be in touch soon.

Below is the closing section of our administrative officer cover letter example.

Office administrator cover letter with no experience

Office administrator positions make great entry level jobs. Here are a few key traits you’ll want to convey on your office administrator cover letter. 

• Communication skills: Whether spoken or written, great communication is the hallmark of any office administration position. The best way to highlight these abilities is likely through the word choice and tone you use when writing your cover letter. Make sure to use professional language and proofread your cover letter for any spelling or grammar mistakes.
• Organizational skills: File racks, calendars and a good memory – office administrators need to be able to keep people, places and events organized and information handy for any employee that needs it. Make sure to highlight any relevant examples of times your organizational skills saved a company time or money.
• Time management: Managing your time wisely leads to greater productivity for the office as a whole. Your cover letter examples might not address this skill directly, but they should point to the fact that you’re a motivated individual who gets things done.
• Office administration: Hard skills do matter when it comes to office administration. Whether it’s computer software like Excel and EHR or old fashioned filing systems, a brief mention of how you put these hard skills to work can set you apart from other candidates.

Key takeaways for an administrative officer cover letter

• Writing a great cover letter is an essential tool to score the perfect office administrator position. Unless a job application asks you NOT to, it’s a smart idea to write and send a thoughtful cover letter.
• Your cover letter should showcase your past achievements and deep knowledge of the job. Use specific numbers, facts and statistics to add weight to your accomplishments and make yourself stand out in this crowded field.
• A personal touch, along with some sincerity, add dimension and depth to your cover letter that are difficult to convey in a relatively monochromatic resume. Tailoring your cover letter to the employer’s perspective gives you an advantage over candidates whose approach is relatively impersonal and generic.
• Use Resume.io's expert-designed cover letter templates to model and improve your perfect application document.

Free professionally designed templates

Administrative Specialist Cover Letter Example (Free Guide)

Create an administrative specialist cover letter that lands you the interview with our free examples and writing tips. use and customize our template and land an interview today..

Administrative specialists are the backbone of any successful organization. With their ability to manage multiple tasks, stay organized, and provide expert support, they are essential to a business' success. Our Administrative Specialist Cover Letter Guide will help you show employers why you are the perfect candidate for the job. With easy to follow advice and examples, you can create a compelling cover letter that stands out from the competition.

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• What a cover letter template is, and why you should use it.

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• Document Clerk Cover Letter Sample

Dear Hiring Manager,

I am writing to apply for the position of Administrative Specialist at your company. With eight years of experience in administrative support roles, I believe I am the ideal candidate for the job.

I have extensive experience with a wide range of office and administrative tasks. I specialize in providing support to executive-level staff, organizing office procedures, managing databases, creating reports, and handling confidential information. I am also very comfortable with using a variety of software programs, including Microsoft Office and Google Suite.

I am highly organized and efficient, and I have a knack for finding innovative solutions to complex problems. I am also a team player who works well with colleagues and can handle multiple tasks at once. In my previous roles, I have gained a reputation for being dependable, reliable, and competent.

In addition, I have a strong track record of helping to streamline processes and maximize efficiency. I have a keen eye for detail, and I take great pride in my work. I am also very proactive in my approach and I am constantly looking for ways to improve existing processes.

I am confident that I have the necessary skills and experience to be a valuable asset to your team. I am eager to discuss how I can help your organization move forward and reach its goals. I am available for an interview at your earliest convenience.

Thank you for your time and consideration.

Sincerely, [Your Name]

Why Do you Need a Administrative Specialist Cover Letter?

• A Administrative Specialist cover letter is essential for introducing yourself to potential employers and communicating your qualifications.
• It helps you to stand out from other applicants by highlighting your unique skills and experiences.
• It allows you to provide a snapshot of your professional qualifications, accomplishments, and career goals.
• A well-crafted cover letter also shows an employer that you have taken the time to research the company and are serious about pursuing a job in the field.
• It is also a great way to demonstrate your written communication skills, which is important for any administrative position.
• Overall, a Administrative Specialist cover letter is an important tool in your job search and can help you to get the attention of employers.

A Few Important Rules To Keep In Mind

• Keep your cover letter concise. Aim for no more than one page.
• Start off with a strong introduction. Include the job title you are applying for and why you are the best candidate for the position.
• Highlight your relevant skills, qualifications, and experience.
• Draw attention to any awards or recognitions you have received in the past.
• Express enthusiasm for the position and the employer.
• Support your claims with concrete examples.
• Proofread your letter carefully for grammar and spelling.
• Include a professional closing statement.

What's The Best Structure For Administrative Specialist Cover Letters?

After creating an impressive Administrative Specialist resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Administrative Specialist cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Administrative Specialist Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

I am writing to apply for the Administrative Specialist position at your company. With over 5 years of experience in administrative support roles, I am confident that I am the ideal candidate to fill this role.

I have a strong background in customer service and have a knack for problem-solving. I have experience managing multiple projects at once, including scheduling, data entry, and filing. I am proficient in Microsoft Office Suite and have excellent written and verbal communication skills, which I believe are key in any administrative role.

In my current role as an Administrative Assistant, I provide support to the department head. I am responsible for organizing meetings, managing calendars, and creating reports. I have experience managing databases and creating presentations. I am also comfortable using various software programs to complete various tasks.

I am confident that I can bring a lot of value to your organization as an Administrative Specialist. I am a self-starter with a positive attitude and I have the ability to work independently or as part of a team. I am also willing to learn new skills and adapt to changing circumstances.

I would love the opportunity to discuss the Administrative Specialist role further. Please feel free to contact me at your convenience. Thank you for your time and consideration.

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing an Administrative Specialist Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Not Tailoring the Letter to the Job Description: Not customizing the letter to the job you’re applying for is one of the most common mistakes when writing a cover letter and can be easily avoided.
• Using Clichés or Overused Language: Employers have seen all of the standard phrases in cover letters, so it’s important to create a unique letter that stands out among the rest.
• Making Grammatical and Spelling Errors: Even small mistakes can lead to a negative impression, so be sure to carefully proofread your letter for any errors.
• Including Unrelated Experience or Skills: It’s important to only include relevant information that relates to the job you’re applying for. Anything else should be left out.
• Failing to Include Contact Information: You should always include your contact information at the end of the cover letter, including your name, address, telephone number, and email address.
• Not Adding a Call to Action: A call to action at the end of your cover letter can encourage the employer to contact you for an interview.

Key Takeaways For an Administrative Specialist Cover Letter

• Highlight your administrative experience and specialties.
• Demonstrate an understanding of the company and position.
• Mention any special skills, certifications, or awards that are relevant.
• Express enthusiasm for the position and the company.
• Provide concrete examples of successful work experiences.
• Maintain a professional tone throughout the letter.
• Proofread carefully for spelling and grammar errors.
• Include a call to action at the end.

Administrative Support Cover Letter Example

There are plenty of jobs out in the market, but all these will not be handed over to you simply! Only an amazing and eye-catchy Administrative Support Cover Letter and Resume can do this job, can’t draft one? Use our Sample Cover Letter and you are sure to stand out from the crowd.

Administrative Supports provide assistance and support service to the managers, employees, and office clients by undertaking a variety of duties and responsibilities and ensuring that the organization provides a positive and productive environment.

• Cover Letters
• Office & Administrative

What to Include in a Administrative Support Cover Letter?

Roles and responsibilities.

The most crucial duties commonly mentioned on the Administrative Support Cover Letter include some or all of the following – handling administrative duties, keeping things organized, welcoming guests , updating records, performing research, processing payments , collecting information, ordering office supplies, and sorting correspondence.

Education & Skills

Those seeking this job role should be able to display throughout the cover letter the following job qualifications and skills:

• Knowledge of office equipment operation.
• Keyboard abilities and data entry skills.
• Organization and planning skills.
• Attention to detail and communication skills.
• Accuracy and concentration.
• Writing and grammar skills.
• Good numerical skills.
• Ability to maintain confidentiality.
• Interpersonal skills and multitasking capacities.
• Polite and professional demeanor.
• Time management skills.

Administrative Support Cover Letter Example (Text Version)

Dear Mr./Ms.,

Please accept my enclosed resume for the role of Administrative Support at Burke Industries. Having read through your job description, I am compelled to apply for this post as I strongly believe that my 5 + years of experience and skill set align exactly with the requirements you are looking for.

In my current role at Mayfield & Bros, I assist the administration with various duties such as answering phone calls, typing documentation, filing paperwork, and generating reports and presentations. My excellent time management skills coupled with my friendly welcoming personality prove to be a resourceful asset to the company. I am comfortable working in any type of office setting and have strong knowledge of the latest office software and computer programs. I would love to provide and bring this work ethic and dedication to Burke Industries given the Administrative Support Post.

While my resume goes into detail into my academic background, job duties, and experience, I would like to highlight the following qualifications –

• Trained four assistants during the company expansion period to ensure adherence to company policies and attention to detail.
• Typed drafts, memos, emails and prepared five reports weekly for review and approval.
• Performed comprehensive admin support tasks for the senior-level management – including sales and marketing support, event planning, budget development, and meeting coordination.
• Balanced multiple tasks in a challenging environment without compromising on quality, and leadership.
• Identified areas of improvement and recommended office procedures to optimize productivity.
• Honed skills in MS Office.

I would be more than pleased to join your team at Burke Industries as an Administrative Support, wherein I can use my skills and experience to create an efficient and stress-free work culture for your staff and executives. I also firmly believe that my qualifications exceed your expectations.

I look forward to speaking with you in person so that you can know more about my candidacy. Feel free to contact me at your earliest convenience.

Thank you for your time and consideration.

Sincerely, [Your Name]

Including an Administrative Support Cover Letter along with your application allows you to showcase and enhance your information on the resume. Your cover letter should target exactly the job you are applying for. Be sure to add all the necessary qualifications and skills. Well, need some help, we recommend you use the best resume format for this. Download our free Administrative Support Resume Sample templates.

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Clerical Support Cover Letter Example

Writing a cover letter for a clerical support position can be a difficult task. However, with a few tips and an example to follow, you can make the process easier. In this blog post, we will take a look at what should be included in a cover letter for a clerical support position, as well as provide an example of a cover letter to help you get started. By the end of this post, you should have a better understanding of how to write a successful cover letter for a clerical support position.

If you didn’t find what you were looking for, be sure to check out our complete library of cover letter examples .

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Clerical Support Cover Letter Sample

Dear [Employer],

I am writing to apply for the position of Clerical Support with your company. With my experience as an administrative assistant, I believe that I have the necessary skills to excel in this position.

For the past three years, I have worked as an administrative assistant at [Previous Company]. During this time, I have grown to understand the importance of providing excellent customer service and support, as well as a good understanding of computer applications and office management. I believe that my attention to detail and organizational skills have made me an invaluable asset to my team.

My responsibilities at [Previous Company] included handling all incoming customer calls, data entry, organizing files and documents, and creating spreadsheets and reports. I was also responsible for maintaining the office supplies, keeping track of the inventory, and providing general office support.

I am confident that my experience, coupled with my strong communication and interpersonal skills, provides me with the necessary qualifications for this role. I am dependable, organized, and capable of working independently as well as part of a team. In addition, I have the flexibility to quickly adapt to new tasks and can easily learn new software applications and processes.

I am eager to join your team and contribute to the success of your organization. I look forward to hearing from you at your earliest convenience to arrange an interview.

Thank you for your time and consideration.

[Your Name]

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What should a Clerical Support cover letter include?

A clerical support cover letter should include a brief introduction that provides an overview of your qualifications and experience. Your introduction should also highlight your ability to provide efficient and accurate administrative support.

The body of your cover letter should focus on how your skills and experience can benefit the organization. List any relevant administrative duties you have performed, along with any relevant accomplishments. Also, be sure to emphasize your interpersonal skills and ability to work in a collaborative environment.

Finally, the conclusion should be a strong statement of your interest in the position and your desire to discuss your qualifications further. Be sure to include your contact information and a polite closing.

Clerical Support Cover Letter Writing Tips

Writing an effective clerical support cover letter is essential for getting your foot in the door in the administrative world. Whether you are applying for a receptionist, secretary, or any other clerical position, you will need to craft a stellar cover letter to make a great first impression. Here are some tips to help you write the perfect cover letter:

• Start off your letter by introducing yourself. Include your name, the position you’re applying for, and any relevant credentials you have.
• Next, describe your experience and qualifications. Demonstrate your knowledge of the organization, highlighting any skills that make you a great fit for the job.
• Be sure to emphasize your strong points and how they can benefit the company. Show the employer how you can be an asset to the team.
• Tailor your cover letter for each application. Change up the language and organization to stand out to the employer.
• Avoid using generic phrases and cliches, and instead focus on your accomplishments.
• Keep your cover letter concise, as the employer won’t want to read a long- winded essay.
• End your letter by thanking the employer for their time, and expressing your enthusiasm for the position.

By following these tips, you can ensure that your clerical support cover letter stands out from the rest and successfully lands you the job.

Common mistakes to avoid when writing Clerical Support Cover letter

A cover letter is an important document when applying for clerical support roles. It is the first chance you have to make an impression with a potential employer. Therefore, it is important to avoid making some common mistakes when writing this letter.

• Not addressing the letter to a specific person: A generic “To Whom it May Concern” is not a good way to start your letter. You should do proper research to find out the name of the hiring manager and address them directly.
• Focusing on your own needs rather than the needs of the employer: A cover letter should focus on the needs of the employer and how you can help them accomplish their goals.
• Excessive length: A cover letter should be concise and to the point. Don’t include irrelevant information or long stories.
• Not following instructions: Always read the job posting carefully and make sure you follow all instructions given. If they ask for a specific format, make sure to stick to it.
• Writing in a generic manner: A generic cover letter is unlikely to stand out from the crowd. Try to be creative and tailor your letter to the specific position and company you are applying for.
• Not proofreading: Always proofread your cover letter for any typos or errors. Don’t leave the letter full of mistakes.

By avoiding these common mistakes, you can write a cover letter that stands out and impresses potential employers.

Key takeaways

Writing an impressive clerical support cover letter is a must in order to stand out from a large pool of applicants. Crafting a clerical support cover letter that catches the attention of a potential employer can be a daunting task. Here are some key takeaways for writing an impressive clerical support cover letter:

• Focus on the job requirements: Tailor your cover letter to the job requirements and highlight your qualifications that match the job. Focus on how your skills and qualifications make you an ideal candidate for the job.
• Be concise: Keep your cover letter concise and to the point. Use short sentences and paragraphs to get your point across quickly and effectively.
• Highlight relevant experience: Demonstrate your knowledge and expertise in the field of clerical support. Highlight any relevant work experience, education, and training that would be beneficial to the job.
• Show enthusiasm: Show your enthusiasm and excitement for the job. Demonstrate how you will contribute to the success of the position.
• Proofread: Make sure your clerical support cover letter is free of any typos, spelling errors, or grammar mistakes. It’s important to make a good first impression and a mistake- free cover letter will help you do that.

By following these key takeaways, you can create an impressive clerical support cover letter that will help you stand out from the crowd and get the job you desire.

Frequently Asked Questions

1. how do i write a cover letter for an clerical support job with no experience.

Writing a cover letter for a Clerical Support job with no experience can seem daunting. However, the key to success is to emphasize the skills and qualities that make you a great fit for the job. Start your letter by introducing yourself and expressing your interest in the job. Then, discuss your skills and explain how they relate to the job description. Highlight your positive attitude and enthusiasm for the role, as well as any relevant experience that may not be directly related to clerical support. Finally, thank the hiring manager for their time and consideration.

2. How do I write a cover letter for an Clerical Support job experience?

When writing a cover letter for a Clerical Support job with experience, you should focus on your specific accomplishments. Start your letter by expressing your enthusiasm for the job and briefly summarizing your experience. Then, discuss the tasks you’ve completed in your job that best demonstrate the skills required for the position. Highlight any unique accomplishments that have added value to your previous employers. Finally, thank the hiring manager for considering you for the position.

3. How can I highlight my accomplishments in Clerical Support cover letter?

When writing a Clerical Support cover letter, it’s important to highlight your accomplishments that are most relevant to the job. Start your letter by expressing your enthusiasm for the job and summarizing your qualifications. Then, discuss some of your most impressive accomplishments that demonstrate your ability to fulfill the position’s requirements. For example, if you have successfully improved a company’s filing system, be sure to mention it. Finally, thank the hiring manager for considering you for the position.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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Professional Administrator Cover Letter Examples for 2024

Your administrator cover letter must quickly grab the attention of the hiring manager. Highlight your proficiency in managing office functions efficiently. Demonstrate your capacity to communicate effectively in written and verbal form. Show that you can be the organizational backbone of their team.

Cover Letter Guide

Administrator Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Administrator Cover Letter

Key Takeaways

You've found the perfect administrator job and you're ready to apply, only to realize you need a standout cover letter to go with your resume. It's tempting to repeat your resume, but your cover letter is the place to share your most impressive professional accomplishment in a compelling story. Remember to stay formal, dodge clichés, and keep it concise—no more than one page. Let's dive in and learn how to craft a cover letter that opens doors.

• Some inspiration from other professionals' job-winning cover letters;
• The best structure and format for your administrator cover letter;
• Insights on how to write about your best achievement to stand out;
• A creative twist on your administrator cover letter intro.

Upload your administrator resume to Enhancv's AI, which will quickly scan and prepare a job-winning cover letter for you.

If the administrator isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• System Administrator resume guide and example
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Administrator cover letter example

JASMINE BELL

Kansas City, KS

+1-(234)-555-1234

[email protected]

• Highlighting relevant work experience, such as the oversight of a new inventory management system, illustrates the candidate's capability to manage complex projects and improve operational efficiencies, which is crucial for a system administrator role.
• Emphasizing cost-saving initiatives, like the $100,000 annual savings at Best Buy, showcases the candidate's ability to add value to the company through strategic tech solutions — an appealing trait for companies looking to optimize their technological investments.
• Including specific technical skills and certifications such as "Cisco Certified System Administrator," and familiarity with various network protocols like VoIP, EIGRP, OSPF, BGP, and RIP, underlines the technical competence required for a specialized role like system administration.
• Expressing eagerness to contribute to a team that values innovation and efficiency aligns the candidate's personal professional philosophy with the company's culture, suggesting a good fit.

Structuring and formatting your administrator cover letter

Here's what the structure of your administrator cover letter should include:

• Header (with your name, the position you're applying for, and the date);
• Salutation (or greeting);
• Introductory paragraph (or your opening statement);
• Body paragraph (or further proof of your experience);
• Closing paragraph (with a call to action);
• Signature (that is optional).

Use the same font for your administrator resume and cover letter - modern fonts like Lato and Rubik would help you stand out.

Your administrator cover letter should be single-spaced and have a one-inch margins - this format is automatically set up in our cover letter templates and our cover letter builder .

When submitting your cover letter, always ensure it's in PDF, as this format keeps the information intact (and the quality of your document stays the same).

On one final note - the Applicant Tracker System (ATS or the software that is sometimes used to initially assess your application) won't read your administrator cover letter.

The top sections on a administrator cover letter

Header: This section should include the applicant's name, address, phone number, email, and the date, as it provides the recruiter with essential contact information and presents a professional appearance.

Opening Greeting: A properly addressed greeting to the hiring manager or recruiter establishes a personal connection and demonstrates that the applicant has done their research on the company.

Introduction: In this section, the applicant should succinctly state the position they are applying for and give a compelling reason or brief personal anecdote that illustrates their interest and suitability for the administrative role.

Body: Within the body, the candidate should highlight their relevant administrative skills, experience, and achievements that match the job requirements, showing why they are an ideal fit for the position and how they can contribute to the organization.

Closing and Call to Action: The closing should express gratitude for considering the application, reiterate the applicant's enthusiasm for the role, and include a polite call to action, such as stating their availability for an interview or expressing eagerness to discuss their qualifications further.

Key qualities recruiters search for in a candidate’s cover letter

• Organizational Skills : Crucial for managing daily administrative tasks, coordinating schedules, and ensuring the office operates smoothly.
• Attention to Detail : Paramount for maintaining accurate records, handling correspondence, and ensuring that all administrative processes are carried out flawlessly.
• Communication Skills : Essential for interacting with employees, management, and external stakeholders. It includes both verbal and written skills for effective information exchange and rapport building.
• Problem-Solving Abilities : Necessary for addressing and resolving unexpected issues that may arise in office operations or administration.
• Technical Proficiency : Important for managing electronic filing systems, database management, and proficiency in office software like Microsoft Office Suite, which is integral for day-to-day administrative tasks.
• Time Management : A key trait for prioritizing tasks, meeting deadlines, and managing multiple projects simultaneously without sacrificing quality.

How to address hiring managers in your administrator cover letter greeting

Goodbye, "Dear Sir/Madam" or "To whom it may concern!"

The salutation of your administrator cover letter is how you kick off your professional communication with the hiring managers.

And you want it to start off a bit more personalized and tailored, to catch the recruiters' attention.

Take the time to find out who's recruiting for the role (via LinkedIn or the company page).

If you have previously chatted or emailed the hiring managers, address them on a first or last name basis.

The alternative is a "Dear HR team" or "Dear Hiring Manger", but remember that a "Dear Ms. Simmons" or "Dear Simon," could get you farther ahead than an impersonal greeting.

List of salutations you can use

• Dear Hiring Manager,
• Dear [Specific Title] Committee,
• Dear [Company Name] Team,
• Dear Mr./Ms. [Last Name],
• Dear [Department] Department,
• Dear [First Name Last Name] Selection Panel,

First introductions in your administrator cover letter

Within your administrator cover letter introduction , genuinely state what you like about the organization.

Research the latest company projects, honorary awards, company updates, etc.

Write up to two sentences to let recruiters know what impresses you about the company,

This would help you to set a good tone for the rest of the communication.

What comes next: your administrator cover letter middle paragraphs

In the next three to six paragraphs (or the body of your administrator cover letter) you have to prove your unique value .

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your administrator cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Final words: writing your administrator cover letter closing paragraph

The final paragraph of your administrator cover letter allows you that one final chance to make a great first impression .

Instead of going straight to the "sincerely yours" ending, you can back up your skills with a promise of:

• how you see yourself growing into the role;
• the unique skills you'd bring to the organization.

Whatever you choose, always be specific (and remember to uphold your promise, once you land the role).

If this option doesn't seem that appealing to you, close off your administrator cover letter with a follow-up request.

You could even provide your availability for interviews so that the recruiters would be able to easily arrange your first meeting.

Which story should you tell in your administrator cover letter when you have zero experience

Candidates, lacking professional experience in the field - this one is for you.

Your administrator cover letter is an exercise of integrity, honesty, and, above all, spinning a positive narrative around your strengths.

And what better way to capture recruiters' attention than with your most job-relevant achievement (this could be from your internship or volunteering experience)?

Make sure to back up your success with transferrable skills that are relevant to the job (e.g. how your year, studying abroad, has taught you to be more motivated and handle multicultural environments).

Another safe card you can bet on is your career dream: in the body of your administrator cover letter, go into the details of how your ambitions would help make the company you're applying for better.

Key takeaways

Summarizing the most important aspects in writing your administrator cover letter, remember to:

• Create a personalized administrator cover letter for each role you apply for, that includes the recruiter's name in the salutation;
• Format your administrator cover letter with single-spacing, one-inch margins, and a modern, yet ATS-friendly font;
• Always start off your administrator cover letter with two sentences that reflect what is most important about your application;
• Your administrator cover letter body should feature your biggest accomplishments and the job-relevant skills it has taught you;
• Instead of opting for the "Sincerely yours" ending, close your administrator cover letter with a nod to the future with what you aim to achieve in this potential role.

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When is the Best Time to Resign from Your Job?

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Office Manager Cover Letter Examples For 2024 (20+ Skills & Templates)

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Looking to score a job as an Office Manager?

You're going to need an awesome cover letter. This guide is your one-stop-shop for writing a job-winning Office Manager cover letter  using our proven strategies, skills, templates, and examples.

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that Office Manager role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

• What To Know About Writing A Job-Winning Office Manager Cover Letter
• The Best Skills To Include On An Office Manager Cover Letter
• How To Address An Office Manager Cover Letter
• 3 Office Manager Cover Letter Examples

The 8 Best Office Manager Cover Letter Templates

3 tips for writing a job-winning office manager cover letter.

Here's the step-by-step breakdown:

Office Manager Cover Letter Overview: What To Know To Write A Cover Letter That Wins More Job Offers

What do companies look for when they're hiring an Office Manager?

Companies love candidates with strong organizational and multitasking abilities to manage office operations. They also look for individuals with outstanding communication and interpersonal skills to coordinate with staff and external partners.

Companies also appreciate candidates adept in office software and administrative tools for scheduling and data management tasks. Lastly, a proactive approach and problem-solving mindset are essential for addressing challenges and enhancing office processes.

Your cover letter should show the company that your personality and your experience encompass all of these things.

Additionally, there are a few best practices you want to follow to write a job-winning Office Manager cover letter:

• Properly address your letter: Begin your letter by addressing the hiring manager or team. Don't forget to state the specific Office Manager job you are interested in!
• Express your understanding of the company: Clearly articulate that you are well-familiarized with the company's products and the market, and tie this up with your skills, demonstrating how they align with their needs.
• Highlight your skills: Showcase your most relevant skills for the role, such as Management, Communication, Operations, and more.
• Tailor your cover letter for the job description: Emphasize your experience to meet the job requirements listed in the description.
• Be concise and clear: Your cover letter should be short and easy to read. Keep it to one page and focus on the good stuff!
• End with a call to action: Close with an effective call to action, expressing enthusiasm for the opportunity and inviting further discussion on how you can contribute to the company's success.
• Proofread: Make sure to thoroughly proofread your cover letter for any grammatical errors or typos. A well-written, error-free letter can make a strong first impression. I recommend using Hemingway App or Grammarly to do this.

Let's dive deeper into each of these, so you have the exact blueprint you need to see success.

The Best Office Manager Skills To Include On Your Cover Letter

Keywords are one of the most important factors in your cover letter. They show employers that your skills align with the role, and they also help format your cover letter for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan cover letters for keywords and qualifications and make it easier for employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized cover letter. There are two ways to find the right keywords:

1. Leverage The 20 Best Office Manager Keywords

The first is to leverage our list of the best keywords and skills for an Office Manager cover letter.

These keywords were selected from an analysis of  real Office Manager job descriptions sourced from actual job boards. Here they are:

• Communication
• Administrative Support
• Coordination
• Point Of Contact
• Interpersonal
• Professionalism

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Cover Letter And Target Role

The second method is the one I recommend because it's personalized to your specific cover letter and target job.

This process lets you find the exact keywords that your cover letter is missing when compared to the individual role you're applying for.

Here's how it works:

• Open a copy of your updated Office Manager cover letter
• Open a copy of your target Office Manager job description
• In the widget below, paste the job description and hit scan!

ResyMatch is going to scan the target job description and show you the exact keywords and skills that are relevant to the role and that you should weave into your cover letter.

If you're ready to check it out, grab your target job description and run your first scan here:

To start, paste your target job description (or multiple job descriptions) into the box below:

Scan to help you identify keywords and skills within your target job description.

Scanning...

If you're more of a visual learner, here's a video walking through this whole process so you can follow along:

How To Address A Office Manager Cover Letter

Personalization is what makes a cover letter stand out. That starts from the very first sentence where you greet the person reading your cover letter! There are two ways to do this well:

1. Use The Hiring Manager's Name

The first, and best, is by including the hiring manager's name. Let's say that you discovered the hiring manager's name from a post on LinkedIn or via an informational interview.

This is the jackpot! All you need to do is use their name in the introduction, like this:

2. Use This Formula: To The [Department] Team at [Company]

If you don't have the hiring manager's name, no problem! You can address your cover letter to the team that you're applying to.

For example, if you're applying for a Product Marketing Manager role at Discovery Education, you might start your cover letter like this:

This shows the reader that this letter has been written specifically for them and the content inside of it will support that.

It's much more relevant and personal than  “To Whom It May Concern!”

For more advice on writing a strong opening to your cover letter, check out this guide.

3 Office Manager Cover Letter Examples For 2024

Now let's take a look at all of these best practices in action. Here are three cover letter examples for different situations from people with different backgrounds who are all applying for Office Manager roles:

Office Manager Cover Letter Example #1: A Traditional Background

Our first example is a cover letter written by a candidate with traditional experience. Here is what an example of their cover letter might look like:

Office Manager Cover Letter Example #2: A Non-Traditional Background

Our second cover letter example comes from a candidate looking to transition from a background in education to an Office Manager role. This cover letter demonstrates how the author identifies and communicates their transferable skills:

Office Manager Cover Letter Example #3: No Experience

Our third example highlights an Office Manager with no experience. Here is what their cover letter might look like:

At this point, you know all of the basics you'll need to write an Office Manager cover letter that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with  our CoverBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

Just click any of the templates below to start building your cover letter using proven, recruiter-approved templates:

Free Job-Winning Cover Letter Templates, Have AI Write Yours in Less Than 2 Minutes .

Choose a cover letter template below to get started:.

Great Choice! Now, how do you want to write your cover letter?

Let AI write your unique cover letter using our proven templates.

Or use our templates to write your own from scratch.

You're off to a strong start! But I've got a few more tips to help you take your cover letter to the next level:

1. Use CoverBuild.io To Write Your Cover Letter In <2 Minutes

All of these tips and best practices work, but you still have to implement them. Normally, that'd mean you sitting down and spending hours brainstorming ideas, typing, deleting, and typing again, and then feeling absolutely drained.

Now there's a way to work around all of that so you save your best energy for the writing and edits that matter most. Here's how it works:

• Head to CoverBuild.io
• Select the “2 Minutes” option to have AI write your cover letter
• Select a template for your cover letter, then follow the 3 step process for sharing info about your experience and the target job with CoverBuild's AI
• Click “Generate My Cover Letter” and watch the tool write a unique cover letter that's personalized to your experience and your target job!

To make it even easier, you can select a cover letter template from the widget below to get started:

If you'd like to see the process in action, here's a video walking through all of the steps above:

Note:  I do not recommend or advise that you simply copy and paste any AI-generated content and submit your application. You should always review, revise, and personalize the content yourself before applying.

2. Include Measurable Metrics And Outcomes

Too many job seekers only focus on the actions that they took and not the outcomes that resulted from those actions. As a hiring manager, it's impossible to differentiate between a dozen candidates who were all “Responsible for managing calendar and communication.”

If you want to win, your cover letter should speak to the specific outcomes that you drove in previous roles. That could be:

• The office workflow you helped improve
• The increase in productivity you helped achieve
• The costs you helped reduce

These outcomes will show hiring teams what you're capable of and make your value crystal clear!

3. Match Your Cover Letter And Resume Design

They're the exact same car, down to the year, make, and model. The only difference is the way the product was presented. Like I said, quality impacts perceived value.

One of the best ways to boost the quality of your cover letter is to make it look clean, professional, and have it match your resume. That's why the resume templates in our resume builder tool match the cover letter templates in our cover letter builder:

If you use both tools to create your cover letter and your resume, your entire application is going to be top notch.

Key Takeaways To Wrap Up Your Job-Winning Cover Letter

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning Office Manager cover letter:

• Start with a proven cover letter template from CoverBuild.io
• Use  ResyMatch.io to find the right keywords and optimize your cover letter for each role you apply to
• Start your cover letter with a personalized greeting for the hiring manager or team name
• Emphasize the measurable outcomes and value you drove in previous roles (include metrics!)
• Compare the draft of your cover letter to the examples on this page to make sure you're on the right path
• Use a tool like  Hemingway App or Grammarly to proofread your cover letter before you submit it

If you follow those steps, you're going to be well on your way to landing more Office Manager interviews and job offers.

Now that your cover letter is taken care of, be sure to check out our guide on writing a job-winning Office Manager resume (with examples!).

Paula Martins

Paula is Cultivated Culture's amazing Editor and Content Manager. Her background is in journalism and she's transitioned from roles in education, to tech, to finance, and more. She blends her journalism background with her job search experience to share advice aimed at helping people like you land jobs they love without applying online.

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