resume examples basic format

Resume Examples for 2024 & Guides for Any Job [90+ Examples]

In today’s competitive job market, having an impactful resume is more essential than ever. 

However, many job seekers struggle to craft a resume that effectively highlights their skills and experience and, in turn, misses out on potential job opportunities. 

This is where our extensive library of resume examples comes in. 

By looking at examples of resumes for different industries and professions, you can gain great insight into what works and what doesn’t, get inspired to present your own qualifications, and stand out from the competition.

Let’s dive in!

15+ Resume Examples

#1. architect resume example.

Here’s what this architect resume example does right:

• Lists related experience. This resume highlights the relevant professional experience the candidate gained in the field during their internship.
• Mentions achievements and responsibilities. The candidate backs up their claims by going into detail about their achievements and responsibilities. 
• Focus on personal projects. By dedicating a section to their personal projects, this candidate makes up for their lack of work experience and shows off their dedication to the industry. 

#2. Business Resume Example

Here’s what this business-related resume example does right:

• Prioritizes work experience. The work experience section is arguably the most important section in every resume, which is why this candidate has given it a priority by giving it enough resume space and going into detail about their previous positions. 
• Highlights accomplishments. To make their professional experience even more impactful, this candidate has supported all their claims with quantifiable achievements. 
• Lists the right optional sections . The candidate adds more value to their resume by including the organizations, honors, and conferences as optional sections.

#3. Computer Science Resume Example

Here’s what this computer science resume does right: 

• Prioritizes technical skills. Technical skills are essential when it comes to IT-related roles, which is why this candidate has prioritized them over soft skills.
• Keeps the education section concise. With such extensive professional experience in the field, the candidate has opted to keep their education section short.
• Lists relevant social media profiles. Listing websites like GitHub and LinkedIn is a great way to provide recruiters with additional information about your skills.

#4. Data Analyst Resume Example

Here’s what this data analyst resume does right: 

• Includes a strong resume summary . This candidate showcases their key skills and qualifications from the get-go, which is much more likely to get recruiters to read their resumes from start to finish.
• Highlights technical skills. Data analysts work with “big data,” so this candidate prioritizes their quantitative and technical skills over other resume sections.
• Lists relevant professional certifications . The resume lists the candidate’s most noteworthy professional certificates.

#5. College Resume Example

Here’s what this college resume example does right: 

• Lists relevant social media profiles. By including their Medium and LinkedIn accounts, this candidate gives the hiring manager a chance to know them more professionally. 
• Highlights achievements . Although they lack work experience, the candidate has listed everything they’ve achieved during their academic career, thus showing they’re a promising candidate. 
• Mentions the right optional sections. Adding hobbies and interests and foreign languages to a resume is a huge plus for a candidate with no work experience.

#6. Customer Service Resume Example

Here’s what this customer service resume does right: 

• Includes both soft and hard skills . Customer service roles require a mix of soft and hard skills, so this candidate has listed both. 
• Mentions quantifiable achievements. To make their achievements more impressive, the candidate has backed up their work achievements with data and numbers. 
• Lists foreign language skills. Foreign languages are a huge plus when you’re working in customer service and this resume does a good job highlighting the candidate’s foreign language skills. 

#7. Digital Marketing Resume Example

Here’s what this digital marketing resume does right: 

• Follows the reverse chronological format . This format is the most popular one worldwide and is easily the safest choice.
• Grabs attention with a resume summary. In a single glance, the recruiter can tell that the candidate is a digital marketing professional with the right amount of experience.
• Lists relevant skills. The digital marketing specialist resume above lists in-demand marketing skills like Google Ads, SEO, and others.

#8. Graduate Resume Example

Here’s what this graduate resume example does right:

• Starts off with a well-written resume objective . The resume objective does a great job of showing off the candidate’s promise and industry-related experience. 
• Includes work experience. The candidate has gained professional experience while they were a student and they’ve made sure to include that in their resume. 
• Takes advantage of optional sections. Sections like volunteer experience, and personal projects and achievements can help make up for the lack of extensive experience in the industry. 

#9. HR Resume Example

Here’s what this human resources resume example does right: 

• Follows the right format. The reverse chronological format lists the candidate’s latest experience and achievements first, which is exactly what recruiters want to see. 
• Highlights professional experience. With so many years in the industry, this candidate has dedicated the biggest part of their resume to their work history. 
• Includes courses and certificates. To make their achievements even more impressive, the candidate has included all their courses and certifications. 

#10. Medical Assistant Resume Example

Here’s what this medical assistant resume example does right: 

• Starts off with a memorable resume summary. The candidate lists their years of experience, skills, and passion for the industry, making it more likely for the hiring manager to read the rest of their resume. 
• Lists the candidate’s certificates. There are many certifications one can obtain in the medical field, and this candidate proves how professional they are by listing theirs. 
• Highlights the candidate’s extensive work experience. Experience speaks louder than a thousand words, which is why this resume example provides the work experience section its due space. 

#11. Project Manager Resume Example

Here’s what this project manager resume example does right: 

• Uses bullet points. The candidate uses bullet points to organize and present the information which makes this project manager resume example look neat and structured.
• Keeps their education section relevant. The candidate only includes their key education details, such as their Bachelor’s degree and a field-related minor.
• Takes advantage of additional sections. The candidate takes advantage of the extra space on their project manager resume by including relevant additional sections, such as their industry-related certifications and academic achievements

#12. Bar Manager Resume Example

Here’s what this bar manager resume example does right:

• Includes relevant social media profiles. Details such as your LinkedIn profile or Instagram handle make you look more professional (as long as they’re work-related). 
• Mentions industry-related skills. Instead of listing a bunch of unrelated skills, the bar manager resume example above only lists industry-relevant skills.
• Quantifiable achievements. This applicant quantifies their achievements as much as possible, showing the bar owner how they stand out amongst other candidates.

#13. Supervisor Resume Example

Here’s what this supervisor resume example does right: 

• Lists relevant contact details . The supervisor resume example above leaves out redundancies like marital status or age and includes relevant information, like a LinkedIn URL. 
• Features as many accomplishments as possible. To really highlight their candidate’s professional experience, the supervisor example lists achievements over responsibilities. 
• Lists the right kind of skills. This supervisor's resume example doesn’t list every skill under the sun. Instead, they keep the section relevant by only listing skills required from a supervisor. 

#14. Teacher Resume Example

Here’s what this teacher resume example does right:

• Mentions industry-relevant skills. The candidate lists all the soft and hard skills a teacher should have. 
• Includes hobbies and interests . By including hobbies and interests, the hiring manager will see the candidate as more than just a resume. 
• Lists volunteer experience. The candidate reinforces their teaching experience by including their teaching volunteer gigs and experience. 

#15. Writer Resume Example

Here’s just what this writer resume example does right: 

• Impressive resume summary. The resume includes a brief but effective resume summary that highlights the candidate’s skills and top achievements.
• Relevant contact details. This writer resume example contains relevant contact information, including the candidate’s name and surname, email address, phone number, location, professional website URL, and LinkedIn URL. 
• Short education section. A writer’s skills and experience matter more than their education. For this reason, this candidate kept their writer resume’s education section short and sweet. 

#16. Web Developer Resume Example

Here’s what this web developer resume example does right: 

• Focuses on technical skills. Technical skills are essential for web development, which is why this candidate has prioritized theirs.
• Grabs attention with their work experience. Their rich work experience, listed in reverse chronological order, shows the candidate is a promising professional.
• Keeps their education section minimal. With such extensive work experience and training, the candidate has kept their education section concise.

65+ More Resume Examples and Guides 

Couldn’t find a resume example for your field? Worry not!

Below you can find a number of other resume examples for different fields and industries:

• Accountant Resume
• Administrative Assistant Resume
• AI Engineer Resume
• Animator Resume
• Babysitter Resume
• Banking Resume
• Bank Teller Resume
• Barbie's Resume
• Barista Resume
• Bartender Resume
• Bookkeeper Resume
• Business Analyst Resume
• Career Change Resume
• Caregiver Resume
• Cashier Resume
• College Application Resume
• College Freshman Resume
• Consultant Resume
• Construction Project Manager
• Creative Resume Examples
• Data Entry Specialist Resume
• Data Scientist Resume
• Dentist Resume
• DevOps Engineer Resume
• Digital Marketing Manager Resume
• Editor Resume
• Electrical Engineer Resume
• Elon Musk's One-Page Resume
• Engineering Resume
• Esthetician Resume
• Europass CV
• Event Planner Resume
• Executive Assistant Resume
• Federal Resume
• Financial Analyst Resume
• Flight Attendant Resume
• Game Designer Resume 
• Graphic Designer Resume
• High School Resume
• Illustrator Resume 
• Interior Designer Resume
• Internship Resume
• Java Developer Resume
• Military to Civilian Resume
• Marketing Executive Resume
• Minimalistic Resume Examples
• Nanny Resume Example
• Nurse Resume
• Office Assistant Resume
• Office Manager Resume
• Operations Manager Resume
• Paralegal Resume
• Pharmacist Resume
• Photographer Resume
• Program Manager Resume
• Real Estate Agent Resume
• Receptionist Resume
• Recruiter Resume
• Research Assistant Resume
• Restaurant Manager Resume
• Retail Manager Resume
• Richard Branson's One-Page Resume
• Sales Resume
• Sales Associate Resume
• Satya Nadella's One-Page Resume
• Server Resume
• Social Worker Resume
• Software Engineer Resume
• Stay-at-home Mom Resume
• Student Resume
• Student Resume Templates
• Taylor Swift Resume
• Video Editor Resume
• Volunteer Resume
• Waiter/Waitress Resume
• Warehouse Worker Resume
• Web Developer Resume
• Welder Resume

5+ Examples of Resume Templates

Your resume template can play an important role in helping you make a great first impression on the hiring manager. 

Specifically, your industry, work experience, or skills all impact how your resume should look, so make sure to choose the right template when making your resume: 

#1. Traditional Resume

A straightforward format that gives equal importance to all resume sections , emphasizing skills and work experience.

#2. Creative Resume

Land your dream job in the creative industry by using this creative resume template. 

#3. Minimalist Resume

A simple and easy-to-follow resume template. Perfect for more conservative industries which prefer less flashy templates.

#4. Basic Resume

This easy-to-personalize basic resume layout can be ready in under ten minutes through our resume builder .

#5. IT Resume

One of the best resume layouts to choose when you wish to showcase your IT expertise.

#6. Modern Resume 

It can be hard to stand out from the crowd, but this modern resume sample will take care of this.

#7. General Resume

5+ Resume Examples by Career Level

#1. no experience resume .

Are you a student with no experience ? Learn how to write a compelling resume with our guide! 

#2. College Freshman Resume

Learn how to ace your college freshman resume with our comprehensive guide! 

#3. Graduate Resume

Fresh out of college? Write an impactful graduate resume to land your first gig after college. 

#4. Career Change Resume

Going through a career change? Perfect your career change resume to make the transition as smooth as possible. 

#5. Manager Resume

#6. Executive Resume

The Perfect Resume Structure 

Not sure how to structure your resume?

Here’s our tried-and-tested resume layout :

• Choose the right resume format or pick a template. If you’re formatting your resume yourself, follow the reverse-chronological format and make sure to follow the right layout rules. Alternatively, you can use one of our premade resume templates and not have to worry about formatting your resume one bit. 
• Add relevant contact details and make sure they’re mistake-free. You shouldn’t be missing information such as your full name and job title, e-mail address, and where you’re based. Optionally, you can also include some relevant social media profiles, such as your LinkedIn.
• Include a resume summary or a resume objective. Done right, a resume summary will show the hiring manager you’re a relevant candidate from the get-go and have them read the rest of your resume.
• List your work experience, placing special focus on your achievements. Your work experience becomes more meaningful if you include your achievements in your past roles and manage to make them quantifiable.
• Mention your top soft and hard skills. List any skills you have that are relevant to the job you’re applying for in a seperate section. 
• Keep your education section short and concise. Unless you’re an entry-level candidate with little-to-no work experience, keep your education section short and to the point. 
• Leverage optional sections like “Languages,” “Certifications,” or “Hobbies and Interests.” Fill up the rest of your resume space with optional sections that can highlight your strengths and qualifications as a candidate (e.g. foreign languages you speak, certifications you’ve obtained over the years, or your hobbies and interests).

3 Examples of Resume Formats 

#1. reverse chronological resume format.

This resume format highlights your experience and key professional achievements by listing your latest position and acquired skills first. It’s the most popular resume format among recruiters and the one we advise job seekers to use in 99% of cases. 

#2. Functional Resume Format

A functional resume , also known as the skill-based resume, is a resume format that focuses on your professional skill test as opposed to work experience. You’re better off using a functional resume if you’re a recent graduate with no work experience, if you’re switching careers, or if you have a long employment gap . 

#3. Hybrid Resume Format

A combination resume combines the two traditional resume formats: the reverse-chronological resume and the functional resume.

As such, this format places emphasis on a candidate’s skills and work experience. 

Frequently Asked Questions About Resume Examples

1. Are resume examples helpful?

Resume examples are helpful for several reasons. For starters, they can inspire you to write an A+ resume that meets the industry’s requirements. 

Also, resume examples can show you the best practices for listing your work experience and achievements, can guide you through your resume formatting and can help you understand exactly what the end result should look like.

2. How were these resume examples created?

All our resume examples and resume templates were created in full collaboration with industry-leading HR professionals.

This means that they meet all job market requirements, are modern and impactful, and meet recruiters’ standards worldwide.

3. What if I can’t find a resume example for my job?

While we’ve tried to list as many resume examples as possible for different jobs across several industries, it might happen that you can’t find the resume example that perfectly matches your needs. 

If that’s the case, you can check out our guide on how to write a resume , and learn to create an effective resume regardless of industry.

4. What is the best resume format in 2024?

The reverse-chronological format is still the best resume format in 2024. It remains the most widely used and preferred format by employers and recruiters alike. In this format, you list your work experience in reverse chronological format, starting with your most recent position and working backward.

This format showcases our most recent and relevant experience, making it easier for employers to see our career progression and accomplishments. 

5. Are these resume examples free? 

Yes, most of these resume examples can be used for free in the Basic account, while there is also a selection of templates included in the Premium account. All of them though can be tested for free in our editor. 

6. Do you also have cover letter examples?

Yes, we have an entire article dedicated to cover letter examples for different fields and jobs. Not just that, but you can also find tips on how to write a great cover letter and an FAQ section to answer any question you may have. 

7. Should my resume and cover letter match?

Yes, having a cover letter that’s consistent with your resume in terms of style, tone, and content can be a plus for your overall job application. In a nutshell, a matching resume and cover letter can increase your chances of getting an interview by demonstrating your professionalism, attention to detail, and suitability for the role. 

Conclusion 

And that’s a wrap!

We hope the examples and guides provided in this article can help you create a powerful and effective resume that highlights your unique qualifications and experiences. 

Whether you're a recent graduate, a mid-career employee, or a seasoned professional, there are tips and templates here to help you create a compelling resume for any job.

For more career advice, make sure to check out our career blog . 

To provide a safer experience, the best content and great communication, we use cookies. Learn how we use them for non-authenticated users.

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Job-winning simple resume templates

Embrace simplicity! Our simple resume templates blend ease and professionalism: perfect for the no-nonsense, efficient job seeker.

Reviewed by the community. Trusted by professionals

Simple resume templates.

A clean and timeless presentation that stands out in almost any situation.

Simple or basic doesn’t have to be a bad thing. In fact, sometimes a simple resume template is the best approach for a variety of positions. Our simple styles keep the focus on your accomplishments , experience , education , and everything in between to write your resume . After all, shouldn’t you be the star of the show?

Just because your resume template is simple doesn’t mean your resume has to be. In general, it’s best to leave off “obvious” or “expected” skills like MS Word or internet research. Same goes with unrelated, outdated or irrelevant experience.

Simple templates are versatile and work well across a variety of fields and job titles . In fact, some hiring managers prefer these stripped-down designs because it allows them to really evaluate the candidate’s qualifications. So check out this classic collection of templates and don’t be afraid to keep things simple!

When to pick a basic or simple resume template

Basic or Simple templates are best for situations where your experience needs to speak for itself. Candidates applying for positions in transport and logistics , maintenance and repair , retail or food service can all benefit from simple resume templates. A basic or simple template sends the message that you’re a clean and organized candidate who’s ready to get the job done.

While professions involving physical activity and labor can benefit from a simple layout, these templates are also great for students and those applying to entry-level positions. Before you go bold with loud colors and untraditional fonts, you may want to test the application pool waters with a simple template that keeps the focus on your experience.

To make the most out of your basic template, make sure to keep the writing clean and professional. Since you don’t have many pictures or colors to catch a recruiter’s eye, you’ll want to use strong action verbs that accurately capture your accomplishments. As always, proofreading your resume for grammar and spelling errors is a must.

Top 5 why choose a simple layout

• You are looking for a clean and streamlined resume
• You work in a technical or physical field
• You want to keep the focus on the content of your resume
• You are applying for an entry-level position
• You are a student or new to the workforce

What makes a simple resume/ CV template

A simple or basic resume template is defined by a clean and consistent look with strong lines separating categories and leading the eye through the template. Most of these templates use a grayscale color scheme to create a subdued feel where the focus is on the actual content of the resume. Compared with other types of free templates, simple resumes place more emphasis on the body of the resume instead of the top.

The importance of a visual elements in your resume is as important as its content. Effective job searches start with visually striking, technically functional and a content-optimized Resume

Top 10 parts of a simple resume template

• Limited color scheme
• Timeless, classic feel
• Smaller header and more focus on resume body
• All sections of roughly equal size
• No icons or text flourishes
• Strong lines to separate sections
• Less space for headshot or logo
• Traditional font styles
• Great balance of white space to text
• A lot of room to add many lines of experience

Free to download and use in Microsoft Word, as a PDF, or in Google Docs

The power of a simple resume template is that it allows you to focus on your unique qualities and get hired in the shortest amount of time possible. So don’t get hung up on the last step. Once you choose your perfect template, try out our easy-to-use builder tool to add your work experience, soft skills, hard skills and achievements. Our builder tool has already been tested by thousands of satisfied customers who have found their dream jobs hassle-free.

Finish your application strong by choosing the right file format to keep your resume consistent no matter how you send it. Within our builder tool, you can download your resume as a MS Word or Google Doc version completely free. You can also download your resume as a PDF. 

When you’re ready to submit your resume, you want to be sure that the format you created is the format the hiring manager sees. That’s why our templates give you the option to download your resume as a PDF or Word docx file without changing the formatting. A PDF guarantees your resume will look the same on any screen or device. However, docx files are requested by some online application systems and are useful if you need to adjust your resume offline. Our docx file downloads match the exact layout of the PDF, so whichever file type you choose you can rest assured that a perfectly formatted resume is in your hands.

So what are you waiting for? It’s time to find the best resume templates, add your personal touches and land your dream position in a few easy clicks! Don't forget to add matching simple cover letters to your resume. Each CV template has a matching cover letter template you can use to send along with your resume. Benefit from having access to the best resume examples and an easy to use system that does the work for you!

Create a great resume from scratch with the assistance of our resume builder that walks you through the process.  With the help of our experts, Resume.io breaks down the right formula for writing your resume with our writing guides/writing tips. Our Resume.io mission is to help job seekers grow careers. We love helping people stand out in their job search and get hired faster. Feel free to check out our Youtube resume template video show you the way to your new job. 

Try our professional Resume builder now!

Your Step-by-Step Guide to Making the Perfect Resume (With Examples!)

Your resume is arguably the most valuable piece of paper for your career. But this document can be daunting for many. Maybe you’re not sure how to fit in all your information onto one page. Maybe you’re not sure about the right way to format and write your resume. Maybe you don’t even know what the heck a resume is!

Whatever your concern, we’ll break down everything you need to know about making the perfect resume, from scratch.

What Is a Resume?

What are employers looking for in a resume.

• Pick Your Format
• Start With Your Basic Information
• Add in Your Work Experience
• Consider Including Volunteer Work or Other Experience
• Don’t Forget Your Education
• Top It Off With Some Skills and Interests
• Write a Resume Summary Statement (if Relevant)
• Tailor It to the Job (and the ATS)
• Edit and Refine It

What Are Some Examples of a Good Resume?

A resume is a summary of your career, whether yours is just getting started or has been going on for years. Coming in at around one page in length (two only under specific circumstances), it showcases the jobs you’ve held and currently hold, the responsibilities you’ve taken on, the skills you’ve developed, and the qualities you bring to the table as an employee. Together, those things make it super easy for any hiring manager to see your qualifications and fit for a role.

For all the work you may put into writing one, hiring managers actually spend very little time—mere seconds in many cases—looking at your resume. But despite this sad fact, it’s safe to say that creating a great resume (rather than hastily throwing one together) still matters.

“If you miss the mark, your resume may never be read. Even worse, you might be removed from the applicant pool by a computer before a human even knows you exist,” says Muse career coach Heather Yurovsky , founder of Shatter & Shine. So you want to get it right because, as she explains, isn’t the goal to “spend less time looking for a job and more time in a role you love?”

You might be wondering if you can lean on your LinkedIn profile instead of writing a resume. The answer, sadly, is no. Most hiring managers still expect you to submit a resume, even if they also look at your LinkedIn. Even if you don’t need a resume for a job you’re applying for now, you’re going to need one at some point in your career—they’re not anywhere close to going out of style. So it’s best to always have one at the ready should an opportunity pop up.

And although LinkedIn has plenty of benefits, a resume has one clear advantage: While your LinkedIn is usually a broader picture of your career trajectory, your resume gives you the opportunity to tailor your career story to a specific role or company (more on that later).

Oh, and you’ve probably heard of something called a CV? It’s slightly different from a resume , and usually more common with academics and job seekers outside the U.S.

Hiring managers look for three things on your resume, “What did you do? Why did you do it? And what was the result?” says Muse career coach Martin McGovern , owner of Career Therapy. “If you can answer all three of these questions in...your resume bullet points, you’re going to be on the right track.”

Clear, easy-to-understand language is key. “The truth is that most resumes make no sense. They are stuffed with jargon, they are too technical, and they are filled with redundancies. Try to read a resume that isn’t yours and you will quickly realize that it feels like an alien wrote it,” McGovern adds. Put yourself in the shoes of a recruiter who has no idea how your role works—how can you make your resume accessible to them?

The hiring manager also cares about more than just you and you alone—they care about you in relation to them. “Hiring managers want to see if a candidate matches the requirements” of the role they’re hiring for, Yurovsky explains. “Your resume should paint this picture so the hiring manager not only knows what day-to-day responsibilities you can handle, but why you, above other[s], bring value to their organization.”

How Do You Write a Resume?

Whether you’re someone who’s never written a resume in your life, or you need a nice, thorough refresher on the process of creating one, follow these steps to go from a blank page to a complete—and dare I say beautiful—document.

Related: This Free Worksheet Makes It Easy to Create (or Update) Your Resume

1. Pick Your Format

Before you start typing one single thing, you have to decide what you want the overall resume to look like.

Resume builders can be helpful for this step—they’ll take all your basic information and organize it for you, eliminating some of the legwork. You can also use a pre-made outline, such as one of these free Google Docs templates .

But it’s often safest to start with a clean slate all on your own and eventually upgrade to a more advanced layout. (If you'd still like a place to write all the relevant information before you get started, check out our resume outline .) This allows you to course correct, edit and re-edit, and choose a resume format that best fits your particular situation (after all, not everyone has a career trajectory that’s easy to compartmentalize).

In general, you’re most likely to cover and/or include sections on the following:

• Your work experience
• Your non-work experience, including professional organizations, community involvement, or side projects
• Your education and certifications
• Your skills (specifically hard skills) and interests

So how do you format and organize all of that information?

By far the most common (and safest, if you’re not sure which route to take) option is reverse chronological order . This means you organize your experiences from most recent to least recent. So your work experiences would go above your education, and your current role would go above previous roles you’ve held. This of course has its exceptions—maybe you went back to grad school between jobs, or your most recent role is irrelevant to the job you’re applying for. So the whole page may not be exactly in reverse chronological order depending on your situation. It’s just a guideline.

There’s also something called a functional or skills-based resume . This is used pretty rarely, mainly with career changers and those with limited or complicated work histories. It gets its name because it’s primarily about listing your skills rather than experiences, and showcases them above your work history and education.

You can also opt for a combination resume , which is a mix between a reverse chronological resume and skills-based resume. It highlights your skills at the top, but allows just as much room below to cover your job and school experience.

Use caution when choosing these two formats: “Combo and skills-based [resumes] can be hard to follow, because [they force] the reader to hunt for connections between your skills and experience, and [don’t] provide the full context of your work,” says Muse Career Coach Angela Smith , founder of Loft Consulting. “I’ve also heard a lot of recruiters say that they automatically discount skill-based resumes because they feel the candidate is trying to hide something. I don’t necessarily believe that, but I think it’s important for job-seekers to know that perception is out there.”

2. Start With Your Basic Information

Your contact information should always go at the top of your resume. In this header you’ll want to include anything that could be helpful for a recruiter to get in touch with you. Usually, this means adding in:

• Your full name (preferably the name you use across the web)
• Your phone number
• Your personal email address

You might also choose to include other basic information, such as your LinkedIn or personal website URL, your GitHub (for technical roles), your social media profiles (if relevant to the job), or your address. If you’re looking to move for a job, you may choose to leave out your address or write “open to relocating” to better your chances of getting an interview.

The key is to make this part as clear as possible. If a hiring manager can’t reach you, there’s no point in perfecting the rest of your resume.

3. Add in Your Work Experience

This section will most likely be the bulk of your resume. Even if you’re changing careers, employers still want to see where you’ve worked, what you’ve done, and the impact of that work to get a sense of your background and expertise.

Your “Work Experience” might be one entire category, or you might choose to break it up into “Relevant Experience” and “Additional Experience” to highlight the jobs that are most important for hiring managers to focus on. Either way, you’ll almost always want to have your most recent experience at the top and your older experience down below.

Within your work experience, you’ll want to include each official job title, the company (and possibly its location), and the years you worked there. Below that, you’ll add in two to four bullet points explaining what you did in that job, the skills you built and exercised, the tools you used, and the results of what you did. If you accomplished a lot during your time there, focus on the responsibilities that made the most impact or you’re the most proud of, as well as the ones that best align you with the job you’re applying for (more on that in the following sections). It’s key here to list, if relevant, quantitative as well as qualitative accomplishments.

For example, you might write:

Associate Accountant, Finances and Co., Ann Arbor, MI September 2017 – Present

• Manage billing and invoicing for more than 50 clients, ensuring the deadlines and needs of our enterprise partners, including Big Company and Super Star Org, are met
• Collaborate closely with sales, account management, and project management teams on project setup, maintenance, and invoice management
• Assist in the streamlining of invoicing guidelines and procedures through documentation and the implementation of new software, resulting in an average two-week decrease in total time spent per client

Your resume bullets should be in past tense if you’re referring to past jobs and present tense if you’re talking about your current roles. In addition, your bullets should always start with a strong action verb that best describes what you did. And if you have examples of your work, consider hyperlinking them here as well.

If you have a ton of experience and this category is starting to run long (read: over one page), consider kicking out your oldest jobs unless they’re super relevant to the job you’re applying for, or extra impressive for your field.

Not sure where to start? “It’s helpful to do a brain dump and create a document that has everything and anything you consider as experience or an achievement,” says Yurovsky. From there, she explains, you can start to whittle down what is and isn’t important. And you can refer to this document later if you ever decide to update your resume for a specific role.

Need more specific advice on listing your work experience on your resume? Check out these additional resources:

• When you’ve held multiple jobs at the same company: 2 Jobs, 1 Company: How to Show Multiple Positions on Your Resume
• When you’re not sure what your accomplishments are or how to explain them: Resume Revamp: How to Turn Your Duties Into Accomplishments
• When you want to spruce up a boring or insignificant job: How to Make Your Most Boring Jobs Sound More Interesting on Your Resume
• When you’re considering fudging a job title: The Answer to “Can I Change My Job Title on My Resume to Make It More Accurate?”
• When you’ve had a bunch of short-term gigs: How to List Temporary Jobs on Your Resume

4. Consider Including Volunteer Work or Other Experience

Anything you’ve done that’s not work experience—your side gig, volunteer work, special projects—can be hosted under clearly-labeled sections (“Volunteer Experience” or “Activities,” for example). Depending on how robust your work experience is, these things may be worth including, particularly if they’ve helped you level up your skill set or better align you with your dream job. Plus, they make you look that much more well-rounded, passionate, and hardworking.

If you’re a recent grad, you might also build out a section for on-campus activities, such as clubs, organizations, or leadership experience. This can be a great supplement if you’re lacking in the jobs department. You can frame these just as you would professional jobs—including your title, the organization’s name, and bullets describing what your role was and what you accomplished.

Read More: This Is Exactly How to List Volunteer Work on Your Resume

5. Don’t Forget Your Education

If you’re still in school or just graduated, your education can go at the top of your resume, but for pretty much everyone else, this goes near the bottom. Most people include their school, graduation year (for folks less up to about a decade out of school), major, and degree. Brand-new grads might also write in their GPA, honors and awards, study abroad, thesis, or other notable achievements. But keep this section super simple, as you don’t want it to take up too much space over your work experience.

It’s possible you have unique education experience, such as taking an online course or certification. If you did this specifically as a way to boost yourself within your industry, definitely include it. Again, list everything more or less reverse chronologically—so a grad school degree would go above an undergrad degree, and a more recent relevant online course would go above that.

Learn more about the ins and outs of listing your education on your resume:

• How to (and How Not to) List Education on Your Resume
• How to List Online Courses on Your Resume the Right Way (Because Yes, There Is a Wrong Way)

6. Top It Off With Some Skills and Interests

The skills section of a resume gets a bad rap, but it’s just as important as the rest of the stuff you include. It’s a quick list a recruiter can scan to see if your skill set aligns with what they’re hiring for. And it’s super ATS-friendly (ATS stands for “applicant tracking system,” the robot that in some cases reads your resume before a human does) because it allows you to add in keywords the machine is scanning for.

Usually this section goes at the bottom of your resume, but in special cases—such as a skills-based resume or when someone’s switching fields—you may place it further up.

What exactly do you throw in here? You’ll want to list any hard skills and applications you’re familiar with (Photoshop, SEO, JavaScript, to name a few examples), and, if relevant, your level of expertise. Avoid including soft skills here, like time management or public speaking—save those for your bullet points instead.

Be strategic when filling in your skills. Don’t list things you actually couldn’t do at a high competence level (I’m looking at those of you who say you’re “great” at Excel), and maybe nix skills that are completely irrelevant to the job you want. For example, you may not even need to include Excel if you’re applying for say, a design position, unless it’s listed as a job requirement.

Maybe you’re thinking, I’m a really good volleyball player, but that’s not a “skill,” right? No, it’s not, but it is a hobby. Adding in a hobby section at the bottom of your resume is underrated, and frequently a smart choice. It can be a great conversation starter with a hiring manager, and it can show that you’re a good culture fit—or a culture add—for the company. Also, it’s just a nice way to add in some of your personality. So tack on a bullet point listing out some of your interests, such as hiking, rowing, or crafting (no more than five to seven work-appropriate verbs), and you’re all set here.

7. Write a Resume Summary Statement (if Relevant)

You may have heard of a resume summary statement . They’re not super common, but they can be useful to include near the top of your resume if you’re looking to add clarity or context to your resume. If you’re a career changer, you might find a summary statement helpful in explaining your leap and tying your experience to your new path. Or if you’re a more experienced professional, you can use a summary statement to highlight a theme that brings your career trajectory together.

Overall, you probably won’t need a summary statement if your career is pretty linear and your bullet points do a great job of emphasizing what you have to offer in terms of skills and experience. But if you think it makes sense to include one, “Take the time to think about what the person reading your summary wants to know before you write it,” says McGovern. “Good summaries explain why you do what you do and how it can help. For instance: Merging a background in ABC, I help companies improve XYZ through 123. Summaries shouldn’t be any more complicated than that.”

So, taking McGovern’s example, you might say:

Merging a background in social media marketing and PR with seven years in the consumer tech space, I help companies improve their internal and external communication and brand awareness through data-driven, quality content and strategies that align with the modern trends of the space.

Yurovsky adds that “you don’t want your summary statement to be a dense paragraph with too much information. You want it to be easy to read, concise, and memorable. Almost like a tagline.”

Read More: 3 Resume Summary Examples That’ll Make Writing Your Own Easier

8. Tailor It to the Job (and the ATS)

Once you have your resume written out—you’ve broken down your work experience, tagged on some activities and additional experiences, and listed out your skills—it’s important to go back to the job description (or multiple job descriptions, if you’re applying to several similar jobs) and make sure that what your resume says matches up with the kind of candidate the employers are looking for. In other words, tailor it .

Let’s explain further. You’ll want to begin by tackling the ATS . This means combing the job description to see if individual words and phrases line up. What skills are they asking for, and have you listed them (so long as you actually have them)? What words are they using to describe their ideal hire, and do you use similar language in your resume?

Next, take a bird’s-eye view. If you were the hiring manager for the role, where on your resume would your eyes be drawn to? And what would you be looking for? Whatever you think will be most important for the recruiter, make sure it’s near the top of your resume, or otherwise emphasized.

Finally, dig into the role and responsibilities of the job. Does your resume reflect similar experience? If not, is there a way you can spin it so that it’s clear you’re capable of doing the job (and doing it well)?

These articles can help you if the word “tailoring” makes you start to sweat:

• What It Really Means to “Tailor Your Resume”
• Your Guide to Making Unrelated Experience Look Relevant on Your Resume
• A Cool Trick: How to Spin 1 Resume Bullet 5 Different Ways

9. Edit and Refine It

Please, please don’t just write your resume and shoot it out without giving it a second glance. Hiring managers may not spend hours browsing it, but if there’s one thing that sticks out more than anything else it’s a glaring typo.

The best approach? Write a rough draft, then leave and come back to it later with fresh eyes to give it an edit.

Cover the basics: Is your contact information correct and updated? Are you using the right verb tenses? Does everything look consistent and accurate in terms of spelling and grammar?

Then do some cutting if your resume’s quite long. It’s no longer a hard-and-fast rule that all resumes must be only one page—but consider it a smart guideline for most applicants, especially if you've got less than 10 years work experience. The exception is if you’re very senior or very established in your career; in this scenario, a two-page resume isn’t completely out of the question. Everyone else, read this article for advice on how to cut your resume down.

Formatting-wise, it’s key to consider a couple things. First, what font are you using , and is it legible (for a human and a robot)? When in doubt, go with one of these simple, but sleek, options: Arial, Arial Narrow, Calibri, Cambria, Garamond, or Helvetica.

Second, are you going to save it as a Word document or PDF ? Neither option is wrong, although a PDF helps ensure that your formatting is maintained, no matter what type of computer the hiring manager uses to open the document.

Third, is your resume formatted in a way that it’s skimmable? If it’s feeling crowded or overrun with words, read this: 12 Tiny Changes That Make Your Resume Easy for Recruiters to Skim .

Once you’ve given it a few good looks, it may be worth sending it to a friend or colleague (or even a career coach ) to get a second opinion. Don’t just have them edit it for spelling and grammar—they should dig into your bullets and offer feedback on whether or not your resume is showing you in the best possible light (it’s smart to also send them the job description for something to compare it to).

Here’s the thing: Your resume won’t ever look exactly like someone else’s, nor should it. How you choose to format it, organize your information, and talk about specific experiences depends not just on your career path, but on your field, the job you’re applying for, the company that job is at, and more.

So there isn’t a universal way to do a resume. But there are common themes. To give you some context as to how yours might turn out, here are three examples of different kinds of resumes.

The Most Popular: A Reverse Chronological Resume

As previously mentioned, a reverse chronological resume is preferred by many coaches and HR experts, mainly because it’s super readable. When everything’s in a clear order, it’s easy to skim and even easier to draw lines between experiences.

Who it’s good for: Just about everyone—from students applying to internships all the way up to senior-level executives (with an optional resume summary statement)

Download an Example Chronological Resume for a Software Engineer

The Unorthodox Route: A Functional or Skills-Based Resume

Rather than listing out your experience in reverse chronological order, a functional or skills-based resume has bullet points that reflect how each of your skills is demonstrated by the work you’ve done over the course of your career. At the bottom, you’ll include everything else, such as your education, job history, professional achievements, community involvement, and other technical skills. This is a good option if you have a somewhat all-over-the-place work history and want to tie everything together neatly.

Who it’s good for: Career changers whose work experiences may not appear to be relevant and people with an abundance of temporary jobs or gaps in their work histories.

Download an Example Functional Resume for a Project Manager

The Creative Angle: An Infographic Resume or Resume Website

This resume type is characterized by how it’s formatted visually. You may choose a reverse chronological order or skills-based style to organize your information, but also use graphics, colors, unique fonts, and even multimedia elements to help that information pop. Keep in mind that any creative resume is still likely subject to an ATS—and certain elements may be unreadable by a robot. So consider going this route only if you know a human will be reading your resume (and that said human might enjoy it).

Who it’s good for: People applying to creative roles (designers, editors, writers, marketers, video producers, for example), startups, or fun companies, or to jobs where a creative resume is encouraged, if not required.

Download an Example Infographic Resume for a Designer

Not a designer but want your resume to look just as pretty as this example? Check out these articles:

• 5 Sites to Create an Awesome Infographic Resume (Even if You’re the Least Creative Person Ever)
• How to Build a Resume Website That Will Impress Every Hiring Manager Who Sees It
• 5 Digital Tools That Will Make Your Resume Infinitely More Beautiful

Your resume is a living, breathing document. So while you won’t go through this whole process every time you apply for a job, you should be thinking about all these things as you go to update your resume for your next career step. You might decide later on to switch up the order, or remove or add things, or even get creative and try out a whole new format. If you’re not getting the calls back you expect, you may decide to scrap it and start over —and that’s totally OK.

Regardless of where this piece of paper goes and how it grows, when you give it the care and attention it deserves, you set yourself up for success. And you’ll make it that much more likely that you’ll land an interview and get the chance to prove to the hiring manager—over the phone or in person—what you’ve got to offer.

9 Simple & Basic Resume Templates For 2024

Designed for clarity and impact, a simple and basic resume template makes it easy to clearly communicate your job qualifications. Easy to download and customize, put yourself on the path to professional success with our free or premium simple and basic resume templates today!

9 Simple & Basic Resume Examples

Knowledgeable.

With a popping contact header and bold border, here's an easy resume template that catches the attention of professionals.

The use of whitespace in this basic resume template is key to making your qualifications easy to find.

Broad Appeal

Margin columns for titles and headings provide lots of space for detailed job and skills descriptions in this free simple resume template.

Professional

Nicely organized, with effective whitespace, headers, and bullets, this easy resume template can be used for any profession.

Just a touch of color is all this basic resume template needs to make your application simple yet unique.

Traditional

The excellent use of lines between sections gives this free simple resume template a sense a clarity in its content.

This free basic resume template to download offers ample and tidy space for all of your work experience.

Traditional Elegance

Here is a simple resume template free to download that will clearly showcase your qualifications in an impactful manner.

Add a little modern feel with this easy resume template that curates a professional and intriguing personality.

Table of contents

Basic Resume Template: Pros and Cons

How to choose & customize a basic resume template, basic resume faq.

A basic resume template can be very effective due to several benefits. However, it’s also important to understand its drawbacks as well.

Can fail to impress: A simple and basic resume template is the ideal choice for most conventional jobs, but if you’re pursuing a job in a creative industry, it doesn’t indicate your personal or professional style. Your job search would benefit more from using a creative or portfolio resume .

Makes errors noticeable: The simple design of a basic resume template means there’s nothing to distract the hiring manager from the document’s content. A basic resume makes the error more visible and can negatively impact your job search.

Universal appeal: Basic resumes typically have a very classic and traditional tone. While they may have touches of color to add emphasis, in general they are designed to have universal appeal and can be used in a variety of industries.

Easy to read: A basic resume template clearly communicates your job history, work experience, accomplishments and education — in the order you desire. We have free resume templates in the top three resume formats — chronological, functional and combination, to allow you to focus the reader’s attention where you desire.

Easy to make: An easy resume layout means you won’t be spending hours trying to nail down the perfect resume.

ATS-friendly: The clean layout and simple design of our simple resume examples are easy for applicant tracking systems to read. This means you can be sure to avoid unnecessary errors that could filter you out of consideration.

Selecting and personalizing the right resume template is essential for showcasing your professional strengths effectively. Here’s a comprehensive guide to help you choose a high-quality, engaging simple resume template and customize it to meet your career goals.

Choose the Right Format

The format of your resume significantly impacts how your professional details are presented. Consider these three primary resume formats:

• Chronological: This format lists your job experiences in reverse chronological order, highlighting your career progression. It is preferred for its clarity and straightforward layout that focuses on your professional journey.
• Functional: Ideal for those new to the workforce, changing careers, or with gaps in employment history, this format focuses on your skills rather than your chronological work history, emphasizing abilities that are transferable to new job roles.
• Combination: Merging elements of both chronological and functional formats, this style allows you to highlight both your stable employment history and the skills you’ve developed, providing a balanced view of your qualifications.

Customize Your Template

Once you’ve chosen a template, customize it to reflect your unique professional persona:

• Personalizing Your Contact Information: Place your contact information prominently at the top of your resume. Include your full name, phone number, email address, and, if applicable, a link to your LinkedIn profile or professional website. This helps potential employers contact you easily.
• Highlighting Your Skills Effectively: Tailor your skills section to the job description. Include industry-specific keywords and organize your skills into categories like technical skills , management skills, and interpersonal skills, making them easy to identify and understand.
• Describing Your Experience: Use reverse chronological order to list your job experiences, focusing on relevance and quantifying achievements wherever possible. Start each bullet point with a strong action verb to highlight your active contributions in previous roles.

Know Your Audience

Understand the expectations of your industry and choose a resume template that aligns with these standards to make a positive impact.

Complement Your Qualifications

Select a resume template that best showcases your experiences and strengths. Whether you have a robust work history or are transitioning to a new field, pick a format that highlights your most relevant skills and experiences.

Ask for Feedback

Utilize our wide selection of free resume templates by trying out different formats and asking for feedback from peers in your field. This can help you determine which format best presents your qualifications.

Remember, with our extensive collection of simple resume templates, you have the flexibility to customize and refine your resume to best meet your career objectives. Explore other resume templates or seek out basic resume examples specific to job titles for further guidance and inspiration.

Want to create your resume now but still need help? Then save yourself the stress and try our Resume Builder . We feature a variety of templates that auto-format your information. Just answer a few simple questions, and your resume is done in minutes.

Helping Job Seekers Like You

How do i write a basic resume.

A basic resume follows the standard resume structure. This includes:

• Contact information: A hiring manager needs to quickly locate your name and contact information for any potential follow-up.
• Professional summary: Also known as a summary statement or professional profile, this two to three sentence summary introduces your key strengths and what value you bring as a job candidate.
• Work history: There are a few ways to structure this information based on the resume format you use. The most common method is to highlight your past job title and period of employment, name and location of your former employer, and list three accomplishments or responsibilities for each job.
• Skills: Normally you will want to share six to eight soft and hard skills relevant to the job description. We compiled a list of hiring managers’ most commonly requested skills to consider adding to your resume.
• Education: This includes a combination of formal degrees, job-training seminars and specialized certifications related to your work.

You can learn more about how to write each of these resume sections by reading our resume-writing guide .

Who needs a basic resume template?

A basic resume template can be used for any profession. Still, the following industries are best for a basic resume template because the minimal design focuses on your technical skills and professional accomplishments:

• Administrative
• Computer software
• Health care support
• Food service
• Safety and security
• Inventory management

What should a simple resume look like?

A basic resume should look clean, standard and professional. The document design and construction follows the same conventional layout as academic assignments.

A basic resume may include some, in not all, of the following design elements:

• Standard 1-inch margins
• Standard 1.5 or double line-spacing
• Conventional fonts (Times New Roman or Arial)
• Size 10-12 font on the main body
• Size 14-16 font for section headers
• Little to no added pops of color
• Clear space or borders between resume sections
• Vertical lines to highlight sections
• Columns, tabs and plenty of white space to make it easy to read
• No photos and graphics, but some include simple skill meters

What is the easiest resume format?

The basic resume style in a chronological format is the easiest to read and write. It is easy for the reader to follow because your work history logically flows from the most recent to the next experience. It is also the easiest to write because the minimal design can allow you to have more control over what you include.

What are the 3 most common resume styles?

The three most common resume styles are chronological, functional, and combination.

• Chronological resumes: Here your job history is the primary focus. It is especially effective for those with a steady work history with little to no work gaps. Chronological resumes are also the most familiar layout and therefore are preferred by recruiters and employers.
• Functional resumes: If you want to highlight your professional achievements, abilities and work-related skills, you’ll benefit from a functional resume. This format is perfect for you if you took a work gap to focus on personal responsibilities such as family, education or wellness.
• Combination resumes: If you’d like to focus on both your skills and formal work history, use the combination format. The skills get priority without stripping information from your previous employment. This is perfect if you have consistent work history, but have worked less than 10 years.

Can these templates be used for any job type?

Yes, for two reasons:

Versatility of Templates: Our basic and simple resume templates are designed to be versatile and can be used for a wide range of job types across various industries. They provide a professional and clean layout that suits most professional environments.

Customization Advice: While these templates are broadly applicable, we recommend customizing the resume to the specific job and industry. This might involve tweaking the design slightly, choosing a template that matches the formality of the industry, or emphasizing different aspects of your experience based on the job description.

Olivia Crosby, “Resume, Applications, and Cover Letters,” Occupational Outlook Quarterly, 2009, https://www.bls.gov/careeroutlook/2009/summer/art03.pdfM .

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Conor is a Certified Professional Resume Writer (CPRW) for Hloom.com. He has over four years of professional writing experience as well as experience in professional development training. As a member of the Professional Association of Resume Writers & Career Coaches (PARWCC) Conor has written on career development topics ranging from resume and cover letter best practices, employer/employee communication, job seeking help, and more. He received his degree in Music Industry at Northeastern University and plays guitar in his free time.

*The names and logos of the companies mentioned above are trademarks of their respective owners. Any references made to these companies do not imply any affiliation or endorsement by Hloom unless explicitly stated otherwise.

Resume templates

Put your best qualities on display with professional, customizable resume and cv templates. no matter your line of work or length of professional history, you'll find resume and cv templates that'll help you get the gig..

Download free resume templates

Land your dream job with free, customizable resume templates. Showcase your potential to recruiters and stand out from other candidates with a professional template. Whether you're applying to corporate positions or creative roles, go with a sleek design or show your creativity with bold colors .

Resumes don't need to look boring—add flair to your professional experience with a creative resume template. There are plenty of resume designs to choose from, like simple resume templates and modern resume templates. Each resume template is fully customizable in Microsoft Word , so you can personalize each design element and add your own text. Using a template also makes it easier to customize your resume for each position you apply to.

Print out as many copies as you'd like or download the template for free to share digitally when applying online. These professional resume templates are perfect for any stage of life or career. Whether you're a high school student, actor, or seeking a career in nursing, you can find any format for any job type.

There are also a variety of free CV (Curriculum Vitae) templates to choose from. A CV is often longer than a resume and contains an in-depth look at your education and professional accomplishments. Like our resume templates, these CV templates are also customizable in Word.

Remember, your next job is only a template away! Once you've customized your resume, explore free cover letter templates to help you land the job.

What Is a Mini Resume & How To Write One [+ Examples]

3 key takeaways

• A mini resume is a concise, one-page summary of your most relevant qualifications and experiences.
• Focus on highlighting your most impressive achievements and skills that directly relate to your target position.
• Teal's AI Resume Builder helps you make an impact in limited space.

A strong first impression can be the difference between a successful career and a job. Being able to communicate your value clearly and quickly is crucial. 

Enter the mini resume—a tool that condenses your professional story into a concise, impactful format. Whether you're a seasoned professional or just starting your career, learning the art of the mini resume will help you write a reusable bio, refine your elevator pitch, and feel confident in job interviews.

This guide walks you through what a mini resume is, when to use it, and how to create one that stands out in the eyes of prospective employers.

Make a resume in minutes with Teal.

What is a mini resume?

Think of a mini resume as your professional highlight reel, designed to capture attention and showcase your most impressive qualifications in a snapshot.

A mini resume is a condensed version of a full resume—typically one page or less. Its primary purpose is to provide a quick overview of your key skills and career highlights, serving as a networking tool or a supplement to your full resume. Unlike a traditional resume that covers your entire job history, a mini resume focuses on your most relevant experience and achievements, giving potential employers a brief summary of what you bring to the table.

When to use a mini resume

Mini resumes can be used in a variety of situations:

• Networking events and career fairs where time is limited
• Initial introductions to prospective employers to pique their interest
• As a supplement to a full job application, providing a quick summary of your key qualifications
• For certain positions or industries that prefer concise applications
• When reaching out to contacts for informational interviews or job requests

Advantages of using a mini resume

A mini resume can help you make a quick, strong impression in competitive situations—be it a networking event or a group discussion interview round. It’s also easier for busy hiring managers and recruiters to review, so it rarely goes ignored. Beyond the circumstantial advantages, here’s why a mini-resume is helpful: 

• It forces you to focus on your most relevant qualifications, in-turn honing your personal brand.
• It demonstrates your ability to communicate concisely—a valued skill in many jobs.
• It serves as a versatile tool in various professional settings, from business card exchanges to networking events.

How to write a mini resume

Creating an effective mini resume requires strategy and precision. Here’s how to craft one that packs a punch and leaves a lasting impression on potential employers:

1. Choose the right mini resume format

The format of your mini resume should align with your industry and purpose. Common formats include:

• Business card style : Ultra-condensed for quick networking encounters, fitting on a standard business card. Should ideally only include your name, job title, and key contact information.
• One-page summary : A brief overview of your key qualifications and experiences, often one page long. This format should include your professional summary, top achievements, and core skills,
• Brief bullet points : Highlighting your most impressive achievements and skills relevant to the specific job or industry

Select the format that best showcases your strengths and fits the context in which you’ll use it. Remember, flexibility is key—you might need different formats for different situations.

2. Select key information to include

Your mini resume should include:

• Contact info : Essentials like your name, email, phone number, and LinkedIn profile
• Professional summary or career goals : A brief summary (one to two impactful sentences) outlining your career goals or relevant job experience
• Work experience : Most relevant work history (two to three positions with key achievements)
• Key skills : Qualifications tailored to the target role or industry, focusing on what’s most relevant
• Education : Credentials applicable and relevant to the job posting
• Notable achievements or volunteer work : Quantify achievements where possible to showcase your impact

3. Tailor your content

When you customize your resume for each opportunity, you ensure that it’s always relevant. Here’s how you can tailor it: 

• Highlight skills and experiences most relevant to the position or company
• Use industry-specific language and keywords from the job description to show you understand the field
• Focus on achievements that align with the company’s goals and values such as reducing operational costs by 10% for a sustainability-focused company.
• Adjust your career summary or professional background to reflect the specific opportunity

Teal’s Matching Mode can help you identify the most relevant skills and keywords to include, ensuring your mini resume is better optimized for what the ATS and hiring manager are looking for.

4. Use powerful language and formatting

The words and formatting you choose help hiring managers skim your resume without overlooking key information. By using resume power words , you highlight your accomplishments without having to use long, descriptive paragraphs.

Here are some quick tips on using power words: 

• Employ action verbs to describe your accomplishments (e.g., "spearheaded," "implemented," "optimized")
• Quantify your achievements whenever possible (e.g., "increased sales by 25% in 6 months")
• Use bullet points to break up text walls and make your mini resume more skimmable
• Bold key information to draw attention to your most impressive qualifications
• Maintain a clean, professional layout with consistent formatting across sections

Mini resume template

Getting started with your own mini resume can be overwhelming. Here are a few templates that will help you condense your professional story:

Business card mini resume

This format prioritizes contact information, key personal details and top achievements, perfect for quick networking encounters. It gives just enough information to spark interest and encourage further conversation.

Example: Jane Doe Software Engineer 5+ years experience | Increased app performance by 40% Email: [email protected] | Phone: (123) 456-7890 LinkedIn: linkedin.com/in/janedoe

One-page mini resume

This example showcases:

• A brief professional summary highlighting key strengths and career goals
• Top 3-4 skills relevant to the target position
• 2-3 professional experiences with bullet points highlighting quantifiable achievements
• A clean, easy-to-read layout with strategic use of white space

Mini resume examples

A mini resume can range from a basic set of bullet points to a custom-designed format. These examples will help you create impressive mini resumes of your own: 

Basic mini resume examples

A basic mini resume is easy to follow and designed for clarity. 

To use this template effectively:

• Replace the placeholder text with your own information.
• Adjust sections as needed for your specific experience and target role, but remember not to overload sections with information.
• Ensure all information is relevant, impactful, and tailored to your audience. For example, you can skip your brief stint as a travel guide if you’re applying to a marketing manager position. 

Creative mini resume examples

While creative resume templates can be eye-catching, they’re most appropriate for industries that value design and innovation, such as graphic design or digital marketing. Always consider your audience when choosing a template. A more conservative design might be better suited for traditional industries like finance or law. Here are two creative resume templates:

The minimalist mini resume 

A minimalist resume includes a few design elements but also leaves a lot of white space on the page to combat overwhelm. It’s clean and aesthetically pleasing. 

The infographic mini resume

An infographic resume uses tools like status bars and charts to display critical skills so a hiring manager can easily scan these resumes. 

Tips for creating an effective mini resume

A few small teaks can sometimes make your resume stand out in a sea of applicants. Here are some tips on creating a stand-out mini resume: 

Focus on relevance

• Include only information directly related to your target position or industry.
• Prioritize recent and impressive achievements that showcase your potential value.
• Tailor your skills list to match job requirements, using keywords from job postings.

Keep it concise

• Use short, impactful phrases instead of full sentences to maximize space.
• Eliminate unnecessary words and industry jargon that might confuse readers.
• Stick to one page or less, ensuring every word earns its place.

Make it visually appealing

• Use a clean, professional resume font that’s easy to read (e.g., Arial, Calibri, or Helvetica).
• Incorporate white space strategically to guide the reader’s eye and improve readability.
• Ensure consistent formatting throughout, including font sizes, bullet styles, and spacing.

Proofread and perfect

• Double-check for spelling and grammatical errors—even small mistakes can be costly.
• Have a trusted colleague or mentor review your mini resume for feedback.
• Read it aloud to catch awkward phrasing or areas that don’t flow well.

Common mini resume mistakes to avoid

When creating your mini resume, be aware of these pitfalls that could diminish its impact:

1. Overloading with information

Resist the urge to cram your entire work history into your mini resume. Focus on your most impressive and relevant experiences. Quality trumps quantity in this format. Remember, the goal is to pique interest, not tell your entire professional story.

2. Neglecting to tailor the content

A one-size-fits-all approach won’t cut it in today’s competitive job market. Take the time to customize your mini resume for each opportunity. This shows you’ve done your homework and are genuinely interested in the position or connection. It also demonstrates your ability to prioritize and communicate effectively.

3. Using inappropriate formats

While creativity can set you apart, ensure your mini resume format is appropriate for your industry and the specific situation. A highly designed mini resume might work well for a graphic design position but could be off-putting in a more conservative field like finance or law. Always consider your audience and the context in which your mini resume will be viewed.

How to use your mini resume effectively

Your mini resume is a powerful tool, but its effectiveness depends on how you use it. Here’s how to maximize its impact in your job search strategy: 

Integrate it with your job search strategy

Your mini resume should complement, not replace, your full resume and cover letter. You can use it as:

• A conversation starter at networking events
• A quick introduction when making initial contact with potential employers
• A follow-up tool to reinforce your key qualifications
• A supplement to your LinkedIn profile, providing a quick overview of your experience

Follow up with your full application materials when appropriate, and use  your mini resume only as a bridge to more in-depth discussions about your qualifications.

Follow up after sharing your mini resume

After sharing your mini resume:

• Send a personalized follow-up email within 24 to 48 hours.
• Reference specific points from your conversation to jog their memory.
• Express your continued interest and suggest next steps, such as a more in-depth discussion or formal interview.
• Attach your full resume if appropriate, building on the interest generated by your mini resume.

By strategically using your mini resume and following up effectively, you can create more opportunities and strengthen your professional network.

Create a mini resume in minutes

Think of a mini resume as your personal elevator pitch, condensed into a format that demands attention and leaves no room for doubt.

By honing the art of the mini resume, you’re equipping yourself with a tool that can help you stand out in a crowded job market. Remember, your mini resume is often your first chance to make a lasting impression—make every word count.

Ready to build your mini resume? Sign up for Teal for free to make your mini resume in minutes.

Frequently Asked Questions

What's the difference between a mini resume and a traditional resume.

A traditional resume is dense and often lists all job experiences from the last decade, education, and career skills. In contrast, a mini resume highlights your most relevant qualifications and achievements in one page or less. While a traditional resume provides a comprehensive overview of your career history, a mini resume focuses on making a quick, impactful impression.

How long should a mini resume be?

A mini resume should be no more than one page, and it’s often even shorter—some formats, like a business card mini resume, may be just a few lines. The goal is to keep it concise while still showcasing your most important skills and experiences.

Can I use a mini resume for all job applications?

A mini resume is best used as a supplement to your full resume, not a replacement. It's ideal for networking events, quick introductions, and as a summary for potential employers, but most job applications will still require a more detailed traditional resume.

How do I choose what information to include in my mini resume?

Focus on including only the most relevant and impressive information for the specific opportunity. Highlight key achievements, skills, and experiences that align with the role or industry you're targeting, and use powerful, concise language to make each point stand out.

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• Resume and Cover Letter
• Functional Resume: Writing...

Functional Resume: Writing Guide, Examples, & Template

11 min read · Updated on August 28, 2024

What is a functional resume, and is it suitable for your job search?

Submitting the best resume possible is essential regardless of the job you're applying to. Selecting the proper format for your unique circumstances is one aspect of ensuring that's the case. Many turn to the common chronological resume format. But what happens if your work history and skills don't fall neatly within that format? Then, a functional resume might be an option.

Below, we answer, “What is a functional resume?” and share tips with a template, as well. 

What is a functional resume?

The functional resume format emphasizes your skills over your work history. The goal of a functional resume is to craft your carer history in such a way that proves how the skills you've acquired align with the job you want. It's these skills that will stand out first and foremost to the hiring team. 

You still include your work history in a functional resume, though you don't go into detail about your accomplishments for each specific position. Instead, you include your accomplishments within each skill category. 

FORESHADOWING: We have a functional resume example at the end of this post you can refer to and see how this works. 

A functional resume tends to be a last-resort format for a couple of reasons:

Applicant tracking systems sometimes have a difficult time reading a functional resume format. 

Since the functional format is not that common, it can be more difficult for recruiters and hiring managers to find the information they're seeking quickly.

Still, if you don't have a traditional work history but have many skills relevant to the job you're applying for, a functional resume could be the best choice for you. 

What is a functional resume vs. a chronological resume?

The chronological resume, also referred to as a reverse chronological resume, is the most commonly used resume format. This format focuses on your work history instead of skills like the functional format. 

In the chronological format, you will include your most recent job first, with the rest of your experience in reverse chronological order. Each position will have a set of bullets that flesh out your achievements in that role. 

A chronological resume is an ATS-friendly format when it's written correctly. It also tends to be the most popular among hiring teams since they're familiar with the format and can easily locate the information that matters to them. 

Related reading: How to Use a Reverse Chronological Resume Format

What is a functional resume vs. a hybrid resume?

A hybrid resume, also called a combination resume, blends aspects of the chronological and functional resume formats. The goal of a hybrid resume is to equally emphasize your skills and work history. 

The hybrid resume has become a popular format choice for candidates since it gives the opportunity to emphasize the skills you have in combination with your work history. It's also a format that tends to be easily read by ATS and human readers. 

Related reading: The Best Resume Format to Get You Hired

When should you use a functional resume?

Now that we've answered “What is a functional resume?” let's discuss when you should and shouldn't use this format option.

A functional resume might work well for you if:

You have been out of the workforce for a while. Suppose you're reentering the workforce after some time. In that case, you might not want that fact to be the first thing prospective employers notice about your resume. Instead, you'd prefer they see your impressive categories of skills. 

You have a large gap in your employment history. Similar to being out of the workforce for a while, a functional resume helps to emphasize your relevant skills first to give a positive spin on your resume, helping to take the emphasis off of your employment gap(s). 

You have held jobs that span a lot of different types and industries . If your employment record is all over the place regarding the industries and types of jobs you've held, it might not be easy for a hiring team to connect your experience to the job you're applying for. A functional resume will allow you to emphasize that you have the skills necessary for the job first, so your diverse employment record isn't called into question (hopefully) as much. 

You have little to no work experience. You might not have much work experience if you're right out of college. You do likely, however,  have a lot of skills you've acquired through school activities, sports, part-time work, or school clubs. A functional resume allows you to be creative in the skills you represent first, helping to grab the attention of hiring teams with what's most relevant.

Your skills have been acquired through means other than traditional work experience. Suppose you have relevant skills acquired through things like hobbies, interests, or volunteer experience over conventional work experience. In that case, a functional resume will allow you to emphasize these skills so they stand out better than they would in a chronological format. 

When should you not use a functional resume?

If any of the following pertain to you, then it's likely in your best interest to choose a hybrid or chronological resume format:

You have a traditional employment career trajectory. If you have plenty of work experience related to the job with a typical career growth path, then a chronological or hybrid resume is the way to go. 

You're changing careers and want to emphasize transferable skills. If you've gained a lot of transferable skills and are making a career shift, a hybrid resume is an excellent way to highlight your transferable skills first, with your work experience coming in second. 

Your most recent employment history is relevant. If your most recent employment is relevant to the job, even if some of the rest of your work history isn't, you'll likely do better with a hybrid or chronological format over a functional one. 

What to include in a functional resume

Here are the sections to include in a functional resume:

Start with your contact information

Regardless of the format you select, you'll start it off with your contact information. This includes your name, cell phone number, email address, and location (city, state, zip code). You can also include your LinkedIn or professional website URL. 

Kick it off with a resume summary

Another common element across all resume formats is starting it off with a resume summary . Your summary should encapsulate what your resume is about. You want to grab the reader's attention enough for them to want to learn more. Include three to five essential skills and one to two accomplishments, with some powerful adjectives to describe you. 

Categorize your skills

The bulk of your resume for a functional format will be your Professional Skills section. Here's where you'll categorize your skills and include key accomplishments from your experience to showcase how you applied those skills successfully in the past. 

Incorporate your work history

Following your Professional Skills section, include your work history. Here, include the name of the employer, your position, and the dates you were employed. Where you would include bullet points of your accomplishments below each position for a chronological and hybrid format, you will leave those off in the functional format. You've already covered key accomplishments within your categories of skills.

Close it off with education

Like other resume formats, your functional resume will end with your Education section . An exception to this is if you are a new hire with little to no work experience and a few skills to highlight. In that case, you'll emphasize your education by listing it first, followed by your Skills section and then your work history. 

Your Education section should include your degree and where you obtained it. You can also include any honors you might've achieved. 

Many also choose to include any relevant certifications in their Education section. Or, you can opt to include a separate Certifications section if you have more than one to highlight.

Include additional sections as appropriate

You may include additional sections on your resume depending on your unique circumstances. Additional sections could include Volunteer Experience, Hobbies and Interests, Certifications, Special Projects, and Technical Skills.

Tips for writing your functional resume

Here are a few additional tips to help you craft a job-winning resume:

Tailor your resume to each job. Refer to the job description and tailor your resume to include keywords and information that aligns with your skills and experience. 

Use power verbs. Begin each work accomplishment bullet point with a power verb . 

Include as much quantifiable information as possible. When describing your accomplishments, include results and use data to quantify those results as much as possible. 

Example of a functional resume 

Here is an example of a functional resume for someone pursuing an HR-related job. You'll see this individual has a brief employment gap and a bit of an unconventional career path, making a functional resume a suitable option.

Kendra Smith

555.555.5555 | [email protected] | Morgantown, WV 26250 

Intuitive professional with multi-dimensional expertise in Human Resources for diverse group of industries, including oil & gas, finance, Internet marketing, and real estate. Timely and efficient with the ability to work with all levels of staff within an organization. Influential in working with leadership teams to support the best interests and wellbeing of employees. Expertise includes recruiting, employee relations, training and development, and performance management. 

PROFESSIONAL SKILLS

Staffing & Recruiting

• Partnered with recruiters to rebuild workforce after a 40% reduction due to Hurricane Katrina relocation
• Counseled management while going through a reduction in force for 150+ positions
• Recruited for over 500 positions in multi-faceted environments
• Utilized applicant tracking system (ATS) software, including Taleo, JobVite, and SAP, to monitor resume submissions and data
• Designed a one-stop shop website to assist new hires in assimilating to the community and company

Employee Relations & Performance Management

• Managed employee relations for global and domestic client groups totaling 500-700 employees for multi-million dollar companies
• Designed and implemented new company-wide Service Award Program
• Developed new Performance Management process resulting in more effective employee development, documentation, and communication
• Directed relocation project and successfully transferred 300+ positions from Austin to Houston, TX

Communications & Policy Design

• Prepared and administered 40+ HR-focused policies, including performance management, non-solicitation, harassment, education reimbursement, annual MVR reviews, and discipline for $4.5B start-up company
• Partnered with HR & Legal departments to develop and present materials for pertinent employee communications, including Austin relocation, benefits open enrollment, and policy updates
• Presented HR updates, including goals and projects, for monthly Leadership staff meetings
• Drafted and wrote 200+ employee, HR, and CEO communications

Training & Development

• Developed 30+ training modules focused on HR Foundational skills for supervisors and managers, including union avoidance, effective communication, performance management, employment law, recruiting, and employee development
• Spearheaded culturally sensitive technical and professional career development plans for 100 international and domestic employees
• Trained HR colleagues on I-9 government compliance

WORK EXPERIENCE

HR SME Copywriter:  IESquared, LLC, Houston, TX, 6/2020 - Present 

Public Relations Specialist:  PrimeWay Credit Union, Houston, TX. 4/2017 - 6/2020 

HR Recruiter:  HighMount E & P, Oklahoma City, OK, 11/2012 - 5/2013

HR Operations Manager:  Dominion E & P, Houston, TX, 9/2010 - 10/2012

EDUCATION   

West Virginia University – Morgantown, WV

• Master of Science in Human Resources and Industrial Relations
• Bachelor of Science in Business Administration

Is a functional resume right for you?

Now that you know the answer to “What is a functional resume?” it's time to decide if it's the right option for you. If you have a traditional work history, recent relevant work, or are applying for a job where your work history is necessary to include in detail, then you should forgo the functional resume format. If you fall into any of the other categories above where a functional resume could be of value, then go for it. And, when in doubt, you can always hire a resume writer to help. Good luck!

Are you using the right format for your resume? Find out by submitting it for a free resume review . Our experts will review it and provide specific tips to help improve it and get past an ATS!

Recommended reading:

How to Check If My Resume Is ATS-Friendly for Free

15 Expert Tips to Working with Recruiters

Strategic Job Search Planning: Land Your Dream Job

Related Articles:

How to Write a Short Bio? (With Examples)

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Follow-Up Email After Interview: 5 Examples & Templates

• September 4, 2024
• In Interviewing

Sending a thoughtful follow-up email after an interview is essential for leaving a lasting impression and demonstrating your continued interest in the position. A well-crafted follow-up email can set you apart from other candidates and reinforce your qualifications. In this article, we’ll provide five examples and templates to help you create a compelling follow-up message.

Why is it important to send a follow-up email after an interview?

A follow-up email after an interview is essential for demonstrating professionalism and interest in the position. It allows you to express gratitude, reinforce your enthusiasm, and clarify any points from the interview, potentially strengthening your candidacy.

Sample follow-up emails for various interview scenarios

Here are sample follow-up emails tailored for different interview scenarios. Each email is crafted to fit a specific context to help you effectively communicate after your interview.

• 1. Follow-Up Email After Job Interview
• 2. Follow-Up Email After Second Round Interview
• 3. Follow up email after a phone interview

4. Follow-up email after no response

• 5. Follow-up email after receiving a job offer
• 6. Follow up email to stay in touch

1. Follow-up email after job interview

The first follow-up email should express gratitude and reaffirm your interest in the position. Mention specific highlights or aspects you’re excited about if desired, but avoid rehashing the interview unless you have new insights or questions. Keep it brief and genuine.

When to send it: Within 24 hours of the interview.

Subject: Follow-Up on Product Manager Interview

Dear Mr. Williams,

I hope you’re doing well. I wanted to thank you for the opportunity to interview for the Product Manager position at Horizon Tech. Our discussion about the new mobile app development project was insightful, and I believe my experience in product lifecycle management aligns well with your team’s needs.

I’m excited about the potential to contribute to Horizon Tech’s innovative solutions. Please let me know if you need any additional information.

Thank you again for your time and consideration.

Best regards, Anna Mitchell

Related: 20+ Common Interview Questions & Answers in 2024

2. Follow-up email after second round interview

In your follow-up letter after a second interview, briefly outlining how you would address challenges or projects discussed can effectively showcase your enthusiasm, understanding of the role, and strategic thinking.

When to send it: Wait until the deadline has passed.

Subject: Follow-Up on Senior Marketing Strategist Interview

Dear Mr. Anderson,

I hope you’re doing well. I wanted to express my appreciation for the opportunity to interview for the Senior Marketing Strategist position at Apex Media. Our conversation about the upcoming brand repositioning project was particularly engaging. I believe my background in digital marketing and strategic planning could significantly contribute to the success of this initiative.

The creative direction your team is taking aligns with my experience and passion for driving impactful campaigns. If there’s any further information you need from me, please don’t hesitate to ask.

Best regards, Lisa Carter

Related: Strengths and Weaknesses for Job Interviews

3. Follow-up email after a phone interview

When writing a follow-up email after a phone interview, focus primarily on expressing your gratitude and reiterating your interest in the position. A standard thank-you email doesn’t need to be lengthy; a simple acknowledgment of the opportunity is sufficient.

When to send it: Within 24 hours of the phone interview.

Subject:  Follow-Up on Finance Manager Interview

Dear Mr. Thompson,

I hope you’re doing well. I wanted to thank you for the opportunity to interview for the Finance Manager position at Silverline Corp. Our discussion about the financial restructuring project was insightful. I’m confident my experience in corporate finance and budget optimization could bring value to your team.

The innovative approach your company is taking to streamline financial operations resonates with my professional background. I’m eager to contribute to these efforts and help achieve your goals. If there’s any additional information you need from me, I’m happy to provide it.

Thank you for your time and consideration. I’m excited about the opportunity to work with Silverline Corp. and join such an innovative company.

Best regards, Emily Rogers

Related: How to Introduce Yourself in an Interview + Examples

If you haven’t heard back within the expected timeframe or about two weeks after your interview, send a polite email requesting a status update. Mention the job and interview details, and avoid assuming reasons for the delay.

When to send it: A couple of days past the expected update on your application status.

Subject: Follow-Up on Sales Director Application

Dear Ms. Johnson,

I hope this message finds you well. I’m writing to follow up on my application for the Sales Director position at Summit Enterprises. I interviewed with your team three weeks ago and wanted to inquire about the status of my application. Our discussion about expanding the market reach for your new product line was particularly exciting, and I’m eager to contribute my experience in strategic sales management.

I remain very interested in the opportunity to work with Summit Enterprises. If there have been any updates or if further information is needed, please let me know.

Thank you for your time and consideration.

Best regards, Michael Stevens

5. Follow-up email to stay in touch

Even if you didn’t get the job, sending a follow-up email can help you stay connected, express continued interest, share updates, and inquire about future opportunities or request an informational interview.

When to send it:  Anytime, but generally after your application process has concluded.

Subject: Staying in Touch

Dear Dr. Wilson,

I hope you’re well. I’m reaching out to stay connected following our discussion about the Research Scientist position at BioGenix. The genomic research projects you mentioned were particularly intriguing.

I am keen to contribute to your team and would appreciate updates on any future opportunities. If you need additional information from me or if there are any developments, please let me know.

Thank you for considering my application. I look forward to staying in touch.

Best regards, Rachel Greene

Tips for following up after an interview

Here are some key follow-up tips to effectively navigate this process.

“Following up after an interview shows that you are proactive and truly invested in the opportunity. Don’t underestimate the power of a thoughtful email,” says  J.T. O’Donnell , CEO of Work It Daily

Timing is key

Send a thank-you email within 24 to 48 hours after your interview. This shows eagerness while giving the interviewer time to review their options. If a specific timeline was mentioned for a decision, wait until that period has passed before following up.

Craft a thoughtful thank-you note

Your thank-you note should express appreciation for the opportunity and reference specific points from the interview. This personal touch shows attentiveness and genuine interest in the role. Keep it concise, ideally a few short paragraphs.

Reaffirm your interest

Use your follow-up to reiterate your interest in the position and the company. Highlight how your skills and experiences align with the job requirements. This reminder helps reinforce why you’re a great fit for the role.

Be patient and professional

After sending your follow-up, be patient. If you don’t hear back within a week or two, consider sending a polite inquiry about the status of your application. Always maintain a professional tone to leave a positive impression.

Follow-up email templates

Template #1: short follow-up email after interview.

Subject: Follow-Up on [Position] Interview

Dear [Interviewer’s Name],

I hope this message finds you well. Thank you for the opportunity to interview for the [Position] role at [Company] on [Date]. I enjoyed learning more about the team and the exciting projects you’re working on.

I’m very interested in the position and believe my [specific skill or experience] would be a strong addition to your team. Please let me know if you need any further information.

Looking forward to hearing from you.

Best regards, [Your Name] [Your Phone Number]

Template #2:  Follow-up email after phone interview

Subject: Thank You for the Phone Interview

Thank you for the insightful phone interview regarding the [Position] role today. I enjoyed learning more about [Company] and am excited about the opportunity to contribute to your team.

I am particularly enthusiastic about [specific aspect of the role or company]. Please let me know if you need any additional information from me.

Looking forward to the next steps.

Download follow-up templates Download it here →

Related: Thank You Email After an Interview (+4 Examples)

FAQ: Follow-up email after interview

When should i send a follow-up email after the interview.

Ideally, you should send a follow-up email within 24 hours of your interview. This shows promptness and enthusiasm while keeping you fresh in the interviewer’s mind.

How long should my follow-up email be?

Keep your email concise and to the point. Aim for 3-4 short paragraphs, or about 150-250 words. This respects the recipient’s time while covering all necessary points.

What if I don’t have the interviewer’s email address?

If you don’t have the interviewer’s email address, you can ask the HR representative or recruiter who coordinated the interview for the contact information. Alternatively, check the company’s website or LinkedIn profile for contact details.

What if I don’t hear back after sending a follow-up email?

If you don’t receive a response within one to two weeks, it’s acceptable to send a polite follow-up email inquiring about the status of your application. Avoid sending multiple follow-ups to prevent appearing overly persistent.

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Follow-Up Email After Interview: Essential or Optional? (+4 Email Templates)

• Júlia Mlčúchova , 
• Updated September 3, 2024 9 min read

Nailing the job interview already feels like a huge win, and all you want to do now is relax. But before you do that, don’t forget to send a follow up email after interview to keep the momentum going.

And yes, you may feel like sending a follow-up email after an interview is too pushy or makes you seem too eager. 

But still, it's a step you don't want to skip .

Because sending a quick, thoughtful note after the interview rounds isn't just a polite gesture. It's yet another opportunity to show off your professionalism and emphasize your interest in the role . 

But what should a follow-up email actually include? How soon do you need to send it? And what if you already sent one follow-up email and got no answer?

We're here to guide you through it, and even include some examples you can download or simply copy & paste .

Table of Contents

Click on a section to skip

But first, what is a follow-up email after interview?

Why you should always send a follow up email, how to write a follow up email after an interview in 6 steps, after interview follow up email example, after interview follow up email templates, extra tips for your follow up email after interview, steer clear of these follow up email mistakes, key takeaways: follow-up email after interview.

As the name (subtly) suggests, a follow up email after an interview is a brief, polite message you send to your interviewer after your meeting. 

Content-wise, it's your chance to:

• thank them for their time,
• express your continued interest in the role,
• and remind them why you’re a great fit for the position.

In short, this email keeps you on their radar and can influence their decision in your favor. It’s a small step, yes, but one that can make a big difference in your job search!

Job interview didn't go as planned?

Try preparing for the next one with our AI Job Interview Questions Generator.

None of your friends are sending them, and the hiring manager didn’t mention you need to. So why bother spending time crafting a follow up email after an interview at all?

Numbers will do the talking...

68% of hiring managers agree on the importance of sending a follow-up and 1 in 5 interviewers actually admit to ruling out a job candidate because they didn't receive a thank-you email after their interview, according to this survey . 

What can we say — it's always the little things!

And if you're still not fully convinced, here are some more reasons why you should always send a follow up email after interview: 

• It's a polite thing to do. Firstly, thanking the hiring managers for their time is simply an act of common courtesy. They’re busy people who took the time to meet with you.
• It emphasizes your interest in the job. Secondly, it's another way to show that you truly appreciate the opportunity and are eager to seize it. 
• It shows your initiative. By sending a follow-up email you're basically saying “ I'm really serious about this opportunity and willing to go the extra mile.”
• It gives you an opportunity to ask further questions. Plus, if there were any points you wanted to clarify or additional details you need about the role, this is the perfect place to bring them up. 
• It keeps you fresh in their minds. Hiring managers often juggle multiple candidates at once, and a follow-up email helps keep you top of mind.

The sad truth is that despite its many pros, follow-up emails rarely get the love they deserve. But this is good news for you because sending a follow up email after interview will make you stand out from the other candidates who didn't take that extra step.

Here's the thing — writing a follow up email isn't difficult at all. 

In fact, it’s a fairly straightforward process that, when done right, can make a significant difference in your job search. 

Here's how you can craft the perfect follow up email after interview in just 6 steps:

The hiring manager needs to know what the email is about as soon as it lands in their inbox. For example, a simple and direct subject line like "Thank You – [Your Name]" or "Follow Up on [Position Name] Interview" works well.

Addressing the interviewer by their name, is one of those details that shows your respect and appreciation for their role in the hiring process. For example : "Dear Mr./Mrs. [Last Name],"

Next, start the body of your email by thanking the interviewer for their time. This helps you set a positive tone and show just how much you value the opportunity.

After thanking them, share your excitement about the job and the company. You can also mention something specific you've learned during the interview (a project/initiative) and how it aligns with your skills or career goals.

Were there any questions during the interview that you didn’t fully answer, or something you wish you could’ve explained better? Maybe there was something you wanted to ask but forgot? Well, now’s your chance to address it.

Lastly, thank the hiring manager once more and let them know you’re excited to hear back and discuss what comes next. Additionally, include a classic sign-off phrase like "Best regards," or "Sincerely," to keep things professional.

Curious to see what a good follow-up email after interview can look like? Here's a quick example: 

Subject: Thank You – Jamie Taylor

Dear Ms. Johnson,

I hope this message finds you well.

Thank you for taking the time to meet with me yesterday about the Marketing Coordinator position at Creative Solutions. I really enjoyed our conversation, especially learning about the upcoming campaign for the new product launch. The discussion about the innovative strategies your team is planning was particularly exciting and deepened my interest in the role.

Our discussion only reassured me that joining a team like yours would be the right step forward in my career.

If you need any more information from me or have any further questions, please feel free to reach out. I look forward to the possibility of working together and contributing to Creative Solutions’ growth.

Thank you once again for this opportunity.

Best regards,

Jamie Taylor (555) 123-4567  

Let’s be honest — writing follow-up emails can be a bit tricky for many. That’s why we’ve put together some handy templates to make things a whole lot easier. 

Short and sweet follow-up email after interview

In case you're one of God's favorites, your job interview went smoothly and you left the room convinced that you’ve given it your all. 

Congratulations, you lucky person! All your follow-up email needs to be is short and sweet. Something like this: 

#1 After interview follow up email template

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The “I still need to clarify something” follow-up email after interview

You know how it goes — everybody has a plan until they get punched in the mouth asked an interview question they didn't see coming. 

Of course, there are common interview questions you can prepare for without any problems.

But there's also a whole lot of different situational or even behavioral questions that can catch you off guard. 

And, in situations like these, we’re often nowhere near as articulate as we’d like to be. If this is also your case, you can clarify any misunderstandings in your follow-up email like so:

#2 After interview follow up email template

Subject: Thank You – [Your Name]

Dear Mr./Mrs. [Interviewer’s Name] ,

I hope this email finds you well.

I wanted to take a moment to thank you again for the engaging conversation we had about the [Job Title] position. I’ve been reflecting on our discussion and realized I didn’t fully address one of the questions we covered, specifically regarding [specific question or topic] .

Upon further consideration, I believe I could have provided a more detailed response about [briefly explain the clarification] . For instance, [provide a more complete answer or example] . I feel this clarification better illustrates my [relevant skill, experience, or quality] and how it aligns with the role and your team’s needs.

I hope this additional information helps provide a clearer picture of my qualifications. If you have any further questions or if there’s anything else I can elaborate on, please let me know. I’m keen to ensure you have all the details needed to make an informed decision.

Thank you for your understanding, and I look forward to the opportunity to discuss this further.

Best regards, [Your Full Name] [Your Phone Number] [Your LinkedIn Profile]

The “I forgot to ask about something” follow-up email after interview

In a similar vein, the mix of stress, anticipation, excitement, and a touch of good ol’ anxiety can make us forget even our own name. So, it's no wonder that in the heat of the moment, we might forget to ask some key questions.

But the good news is that your follow-up email can fix this mistake (Just copy and paste the text and then adjust as needed): 

#3 After interview follow up email template

Thank you again for the insightful conversation we had about the [Job Title] position. I thoroughly enjoyed our discussion and am very enthusiastic about the opportunity to join your team.

After reflecting on our conversation, I realized I forgot to ask a question I was really interested in. Specifically, I wanted to learn more about [specific topic or aspect of the role] . Could you, please, provide some additional details on this?

I appreciate your time and understanding. If there’s any more information I can provide or further questions you have for me, please let me know. I look forward to hearing from you and continuing our discussion.

Second follow-up email template

And finally, it might be that you’ve already sent one follow-up email. A week goes by. Two weeks go by. And you still haven’t heard back from anyone.

Of course, it’s possible that the hiring manager is ghosting you, but it’s more likely that your email simply got lost in the digital void.

In that case, you should absolutely go for it and send another follow-up email.

#4 After interview follow up email template

Subject: Follow-Up on [Job Title] Position

I wanted to follow up on my previous email regarding the [Job Title] position. I understand that you’re likely very busy, but I wanted to check in and see if there have been any updates on the hiring process.

I’m still very enthusiastic about the opportunity to join your team and contribute to [specific aspect of the role or company] . If there’s any additional information I can provide or if you have any updates for me, please let me know.

Thank you again for considering my application. I look forward to hearing from you soon.

Do you want your after interview follow up email to truly stick the landing? Well then, don't miss out on these neat little tips :  

• Send a follow-up email to every interviewer. If you spoke with multiple people, make sure to send a personalized follow-up to each. For example, if someone talked about team dynamics, say how excited you are to contribute.
• Timing is everything. The best time to send a follow-up email is within 24-48 hours after the interview. Getting in touch within this window will help keep your candidacy fresh in the interviewer's mind.
• Proofread before sending . Of course, you want to catch any typos or grammatical errors you might've made. Because no matter how perfect your email is, small mistakes like these can make you look unprofessional and careless. 

Don't forget that making a positive lasting impression is just as valuable as the first one. So make sure you don't overlook anything.

Of course, you want your email to be perfect. But making mistakes that can undermine your efforts is really easy. Here’re some of the most common pitfalls you should be wary of:

• Not sending a follow-up email. You know how it is — closed mouths don't get fed. And not sending a quick email after your interview can cost you dearly. You should always send one even if you think that the interview didn't go well. 
• Being too verbose. Secondly, your email needs to be concise! If it's too long, it can lose the reader’s attention and dilute your main message. And you definitely don't want that! 
• Pushing for an immediate answer. Sure, you really can't wait to hear back. But demanding a quick response can be off-putting. Instead, express your appreciation politely without creating any pressure. 

And remember, patience is a virtue — especially when it comes to job hunting. So, sit tight, avoid sending daily emails, and maybe even take up a new hobby while you wait.

In conclusion, an after-interview follow-up emai l is a short message you send to the people who interviewed you after your meeting.

It may seem like a minor detail, but it can make a big difference in landing the job!

Here's why you shouldn't overlook its impact:

• It's a gesture of gratitude towards the hiring managers who took time out of their busy schedules to meet with you. 
• It shows that you truly appreciate the opportunity and are eager to be part of the company .
• It conveys that you are serious about the opportunity and willing to go the extra mile to secure it. 
• It provides a perfect platform to address any lingering questions or seek additional information about the role.
• Lastly, a follow-up email keeps you fresh in the minds of the hiring managers.

You can create an effective follow-up email simply by following this structure : 

• Start with a simple subject line. 
• Continue with a personalized greeting. 
• Voice your gratitude for their time and consideration. 
• Emphasize your interest in the job position. 
• Clear up any last questions or details.
• Close your email with a friendly and professional sign-off.

Julia has recently joined Kickresume as a career writer. From helping people with their English to get admitted to the uni of their dreams to advising them on how to succeed in the job market. It would seem that her career is on a steadfast trajectory. Julia holds a degree in Anglophone studies from Metropolitan University in Prague, where she also resides. Apart from creative writing and languages, she takes a keen interest in literature and theatre.

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Examples of Resignation Letter for Personal Reasons

• Sep 2, 2024

Navigating the complexities of leaving a job can be challenging, particularly when private circumstances drive the decision. Crafting a resignation letter for personal reasons is a crucial step in ensuring a smooth transition and maintaining professional relationships.

In this article, we will explore the essential components of an effective letter of resignation , offering guidance on how to articulate your departure gracefully.

Whether you're seeking to balance your personal life with your career or facing unforeseen challenges, understanding how to write a thoughtful resignation letter can help you leave your position on the best possible terms.

What is a resignation letter for personal reasons?

A notice of resignation for private reasons is a formal document that an employee submits to their employer to notify them of their decision to quit from their position due to personal circumstances.

Unlike letters based on job dissatisfaction or career advancement , this type of notice typically does not delve into specific details about the personal reasons behind the departure. Instead, it focuses on the fact that personal matters are the primary motivator for the decision to leave.

Purposes of a resignation letter due to personal reasons:

• Resign letter serves as an official record of your intent to leave.
• It indicates the last working day or the notice period you are providing, allowing your boss adequate time to make arrangements for your departure.
• The letter conveys gratitude for the opportunities, support, and experiences you’ve had during your tenure.
• It ensures that the communication is respectful and professional, which can aid in preserving your reputation and leaving a good impression.

Grounds for writing a resignation letter for personal reasons

Deciding to resign from a position can be driven by a variety of circumstances, each unique to the individual's situation. In this context, a resignation is a formal means of communicating your decision to quit.

Here are the various causes that might prompt someone to submit a letter of resignation for personal reasons.

Personal health concerns or the need for medical treatment may necessitate stepping away from work. Increased responsibilities , such as caring for a family member or managing duties. Moving to a new city or country for private reasons, such as a partner's job transfer or personal preference. A desire to improve work-life balance or manage stress more effectively. Deciding to return to school or undertake further education to focus on academic goals. Seeking time for personal growth or to explore new interests or ventures. Major life events , such as marriage, childbirth, or other personal transitions. Experiencing burnout or needing a break for mental and emotional health.

In a resignation letter for personal reasons, it’s usually not necessary to go into detailed explanations; instead, a brief mention of the circumstances is sufficient to maintain professionalism.

How to write a resignation letter?

Composing a resignation email or letter for personal reasons involves crafting a respectful communication that clearly conveys your intention to leave your position.

Here’s a step-by-step guide on how to write an effective resign letter:

• Contacts. Include your name and contact information at the top, followed by the date. Align this to the left or center, depending on your preference.
• Employer’s details. Add your employer’s name, title, and company.
• Salutation. Use a professional greeting, such as "Dear [Supervisor's Name]".

2. Clear statement

Start by stating your desire to resign from your position. Be direct and concise.

Write the effective date of your quit. This is usually two weeks from the date of the letter, but it can vary based on your contract or firm policy.

3. Brief explanation (optional)

If you choose to include a reason for your resignation, keep it short and non-specific. The goal is to be polite without disclosing too much personal information.

4. Gratitude

Convey your thanks for the opportunities, experiences, and support you received while working at the organization . If appropriate, mention achievements that were particularly meaningful to you.

5. Assist with the transition

Offer to help with the transition process. This might be training a replacement, documenting procedures, or completing pending tasks.

End your letter on a positive note, reiterating your appreciation and well-wishes for the company’s future success. Use a formal closing phrase, followed by your name.

Personal reason resignation letter examples

Here are examples of resignation letters for different levels and professions, each tailored to a specific personal reason.

Entry-level resignation letter sample

Emma Johnson [email protected] 555-123-4567 August 6, 2024 Mark Stevens Customer Service Manager BrightTech Solutions Dear Mr. Stevens, I am writing to inform you of my decision to resign from my role as Customer Service Representative at BrightTech Solutions, effective August 20, 2024. The reason for my departure is a pressing family matter that requires my full attention and relocation to a different state. I appreciate the support and opportunities BrightTech Solutions has provided during my tenure. I am committed to ensuring a smooth transition and am willing to help train my replacement over the next two weeks. Please let me know how I can assist in this process. Thank you for your understanding and for the valuable experience I have gained working here. Best regards, Emma Johnson

Resignation email example for mid-level position

Text version:

Dear Sarah,

Please accept this letter as formal notice of my resignation from the position of Marketing Coordinator at GreenWave Enterprises, effective May 20, 2024.

Due to a personal decision to pursue further education, I will be leaving my position to focus on my studies. Working here has been a rewarding experience, and I am grateful for the professional growth and support I have received here.

I am happy to assist in any way I can during my remaining time, including aiding in the transition process and handing off my current projects.

Thank you for the opportunity to contribute to the team.

Sincerely, David Lee

Senior resignation letter example for personal reasons

Jessica Martinez [email protected] 555-654-3210 May 7, 2024 Robert Chen Chief Technology Officer InnovateTech Corp Dear Robert, I am writing to formally resign from my position as Software Development Manager at InnovateTech Corp, with my final day being May 21, 2024. After much consideration, I have decided to step down to address significant personal health concerns that require a focus on recovery. I have greatly valued my time at InnovateTech and appreciate the collaborative and innovative environment. During my remaining weeks, I will work to ensure a smooth transition by completing ongoing projects and assisting in the handover process. Thank you for your support and understanding. Warm regards, Jessica Martinez

Resignation email personal reasons for an executive role

Dear Laura,

I am writing to formally resign from my position as Chief Financial Officer at Pinnacle Enterprises, with my resignation taking effect on August 20, 2024.

The decision to leave is driven by a need to devote more time to personal family commitments that have become increasingly demanding. It has been a privilege to contribute to Pinnacle’s success, and I am thankful for the opportunities provided during my tenure.

I am dedicated to facilitating a seamless transition and am prepared to assist in the handover of my responsibilities over the coming weeks.

Thank you for your understanding and for the chance to be part of such a dynamic organization.

Best regards, Michael Anderson

Letter of resignation sample for a creative position

Olivia Brown [email protected] 555-432-1098 June 10, 2024 Ethan Patel Creative Director Minds Agency Dear Ethan, I am writing to notify you of my resignation from my position as Graphic Designer at Creative Minds Agency, effective June 24, 2024. I have decided to leave to pursue a personal passion project that requires my full attention and time. My experience at Creative Minds has been incredibly enriching, and I have enjoyed working on innovative projects with a talented team. I will ensure that all current projects are completed and will assist in transferring my responsibilities smoothly. Thank you for the support and the creative opportunities provided. Sincerely, Olivia Brown

Resignation letter due to personal reasons example

Sarah Mitchell [email protected] 555-876-5432 February 20, 2024 James Harper Office Manager Horizon Financial Group Dear James, I am writing to formally resign from my position as Administrative Assistant at Horizon Financial Group, with my last working day: on March 2, 2024. Due to a recent personal decision to relocate to be closer to family, I must step down from my role. I have thoroughly enjoyed my time here and have appreciated the support and opportunities for professional growth. I am more than willing to assist in the transition process and will do everything possible to ensure that my responsibilities are smoothly handed over. Thank you for your understanding and for the opportunity to be part of such a supportive team. Sincerely, Sarah Mitchell

Resign letter example for personal reasons for a sales role

Thomas Wright [email protected] 555-321-6789 April 6, 2024 Lisa Adams Director of Sales Apex Solutions Dear Lisa, I am writing to inform you of my resignation from the role of Sales Manager at Apex Solutions, effective April 20, 2024. My decision to resign is driven by a need to focus on personal development and entrepreneurial pursuits that have become a priority for me. Working at Apex Solutions has been an invaluable experience, and I am grateful for the support and opportunities I’ve received. I am committed to ensuring a smooth transition and am available to help with the transfer of responsibilities and training for a successor. Thank you for the opportunity to be part of the team. Best regards, Thomas Wright

Sample notice of resignation for HR

Emily Carter [email protected] 555-567-8901 August 1, 2023 Robert Green HR Director Spectrum Technologies Dear Robert, I am writing to resign from my position as Human Resources Specialist at Spectrum Technologies, with my final day being August 15, 2023. Due to an upcoming relocation overseas for personal reasons, I find it necessary to resign. My time at Spectrum Technologies has been highly rewarding, and I have valued the opportunity to work with such a dedicated team. I will make every effort to ensure a smooth transition and am available to assist with any necessary handover activities. Thank you for your understanding and support. Sincerely, Emily Carter

IT resignation letter example for personal reasons

Jason Clark [email protected] 555-678-1234 September 6, 2022 Laura Mitchell Head of IT TechSphere Inc. Dear Laura, I am writing to formally resign from my position as IT Support Specialist at TechSphere Inc., with my resignation effective September 20, 2022. I have decided to leave due to personal circumstances that require my immediate attention and relocation. I am grateful for the opportunities I have had to grow professionally and contribute to the IT team. I will ensure that all outstanding issues are resolved and will assist in the transition to minimize any disruption. Thank you for the support and understanding during my time here. Best regards, Jason Clark

Letter of resignation for personal reasons for research scientist

Dr. Lisa Edwards [email protected] 555-789-4561 October 10, 2024 Dr. Alan Thompson Director of Research BioGen Research Labs Dear Dr. Thompson, I am writing to tender my resignation from my position as Research Scientist at BioGen Research Labs, effective October 24, 2024. My resignation is due to personal reasons related to an upcoming family commitment that requires me to relocate. It has been a privilege to work on groundbreaking research with such a dedicated team. I will do my utmost to complete my current research projects and assist with the handover process to ensure a seamless transition. Thank you for the opportunity and support provided during my tenure. Sincerely, Dr. Lisa Edwards

Personal reason resignation letter for an accountant

John Roberts [email protected] 555-987-1234 August 6, 2020 Karen Lee Finance Manager FinTech Solutions Dear Karen, I am writing to resign from my role as Accountant at FinTech Solutions, effective August 20, 2020. I have recently been presented with an opportunity to take on a new role in a different industry that aligns with my career goals. As a result, I must resign from my current position. Working at FinTech Solutions has been a great experience, and I have valued the professional growth and support received here. I am committed to assisting in the transition and will ensure that my tasks are up-to-date before my departure. Thank you for the support and opportunities provided during my time here. Best regards, John Roberts

Notice of resignation example for product designer

Aaron Smith [email protected] 555-654-3210 December 6, 2023 Claire Brown Head of Design Visionary Design Labs Dear Claire, I am writing to formally resign from my position as Product Designer at Visionary Design Labs, effective December 20, 2023. The reason for my resignation is a personal decision to pursue an advanced degree in design, which necessitates a significant amount of time and relocation. I have thoroughly enjoyed my role at Visionary Design Labs and appreciate the creative freedom and support provided. I am committed to ensuring a seamless transition and will assist in transferring my projects and responsibilities. Thank you for the opportunity to contribute to such innovative projects. Best regards, Aaron Smith

A resignation letter for personal reasons is not just a formality but an important step in concluding your current role.

Handling your resignation with thoughtfulness and professionalism underscores your respect for the organization and its people , leaving a lasting positive impression even as you move on to new endeavors .

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Trevor Richfield

Career Coach & Professional Resume Writer

Trevor is a professional resume writer, career coach, and Nationally Certified Online Profile Expert (NCOPE) with well over 1,000 resumes under his belt. He emphasizes the importance of building an authentic professional brand you are proud to display to potential collaborators and employers. From recent graduates to executive leaders, Trevor has helped professionals land jobs at Fortune 500 companies and expand their own independent ventures.It's not only about results with Trevor, but about a continuous journey of professional and personal empowerment.

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The Best Resume Format To Land a Job in 2024

From using an expanded skills section, to putting extra emphasis on your education, there are lots of different ways you can make a resume that highlights your strengths as a candidate.

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Best resume format example

Resume formats for different situations, additional resume formatting tips, additional resume resources, resume format faqs.

We’ll help you figure out which resume format will show hiring managers you’re a great fit, and provide plenty of resume templates you can download and use for free.

The chronological resume format is what most job seekers should be using when applying for jobs:

When to use this format: You have no obvious gaps in your employment and want to emphasize your career progression.

The chronological resume format is the most common type of resume. Think of it as the “default” format – it’s what everyone learns to write when they start looking for work.

The highlight of a chronological resume is your work experience , with your most recent position at the top. All other sections of your resume are smaller and usually listed toward the bottom of the page. Whether you’re an experienced professional or just starting out in your career, the chronological format is a safe option.

I should use a chronological format if...

• I’m a recent graduate with transferable skills, relevant work or volunteer experience, extracurriculars, or have done internships.
• I’m applying to a job in a similar field.
• I’m following a standard career path with no difficult-to-explain career gaps or industry switching.

I shouldn't use a chronological format if...

• I’m considering working in a new industry, and my skill set is more impressive than my work experience.
• I frequently change jobs.

If your circumstances are unique – for example, you have large gaps in your work history – you may want to use something other than a chronological format.

For example, some other common resume formats include the:

• Skills-based resume format (aka the functional resume)

Combination resume format

@resumegenius Choosing the right resume format helps to highlight you as the best candidate for the job. 💪 Take the quiz to find out which one suits you best: 🔸resumegeniusDOTme/resume-formats 🔗 #resumeformat #resumetips #jobsearch #jobseeker #careeradvice ♬ original sound – Resume Genius | Career Advice

Functional resume format (or skills-based resume format)

Here’s an example of a resume that uses the functional resume format:

When to use this format: you have large gaps in your career history and want to shift the focus to your transferable skills.

The functional resume format focuses heavily on your relevant job skills instead of your work experience, which is why it’s also known as a skills-based resume .

Instead of outlining your work history chronologically, resumes using a functional resume layout feature a large skills section.

Each skill acts as a heading and provides space for you to include bullet-point examples of you using that skill in a professional setting. No timeframe is necessary, making this appealing for applicants with experience gaps.

I should use a functional resume format if...

• I have multiple large gaps in my employment history.
• I am in the middle of a big career change into a new industry, and my skills will impress employers more than my prior experience.

I shouldn’t use a functional style if...

• My work experience is relevant to my target job.
• I want to highlight my career progression.
• I’m a student or entry-level candidate who lacks experience and skills.
• I lack relevant or transferable skills.

This is what a combination resume looks like:

When to use this format: you have a highly specialized skill set that you’ve developed over a successful career and want to show off both your skills and experience.

A combination resume blends the structure of the chronological and functional resume formats.

Combination resumes:

• Lead with a big skills section (like a functional resume)
• End with a detailed work experience section (like a chronological resume)

If this seems like a lot of information to include, that’s the point. Combination resumes, also known as hybrid resumes , are best if you’ve developed many skills over your career, and have plenty of experience using those skills.

I should use a combination resume format if...

• I want to showcase a relevant and well-developed skill set for a high-level leadership or technical role.
• I want to transfer to a different industry and have many transferable skills.
• I’m a master at what I do.

I shouldn't use a combination resume format if...

• I have no work experience.
• I want to emphasize my educational background.
• I lack the relevant qualifications and skill set for a role.

Entry-level resume format

When to use this format: you’re a college student or recent graduate who lacks work experience and wants to highlight your educational achievements.

If you’re like most students or recent college graduates , you don’t have much formal work experience yet, so your education is the core of your resume . This resume format accommodates that by listing your education section before your experience section.

Experienced resume format

When to use this format: If you’re more than five years into your career, this is the best resume format for you because it focuses heavily on your work history and skills.

Additionally, this format features a core competencies section , giving you plenty of space to highlight your achievements as a professional.

Simple resume format

When to use this format: with a straightforward and easy-to-scan layout, this is a great format to use if you’re applying for highly formal jobs – like those in law or finance.

This simple resume format offers a professional overview of your work history, with a design that minimizes any stylistic elements that might distract from your accomplishments.

Modern format

When to use this format: a modern resume format like this one is perfect if you’re applying for jobs in a more casual industry like marketing or tech and want to stand out.

More casual industries encourage experimentation, so choosing a resume design with bold colors and stylish design elements will help your application stand out.

Another option when creating a resume for a casual or creative industry is to opt for a video resume format. Video resumes are an innovative way to differentiate yourself from other candidates while showcasing your personality and video editing skills.

Your resume’s content is ultimately what will get you interviews. However, minor details like your resume’s margins , line spacing, and text alignment ensure your resume is easy to read and professional.

These little details might seem insignificant, but a well-formatted resume signifies professionalism. If you’re applying for a competitive position and are being compared to candidates with similar qualifications, flawless resume formatting can give you an advantage over other applicants.

Here’s a quick checklist you can use to ensure your resume looks perfect before you send it off:

Before you send your resume off, make sure you also scan it with a free resume checker to make sure all your formatting is easy to read and compatible with ATS software.

Still unclear on how to format your resume? Here are some extra resources to help you get started:

• Free resume templates
• Resume examples
• How to format a resume
• Types of resumes
• One page resume template
• How to make an infographic resume
• Resume layout examples
• What should a resume look like?
• Is it OK not to include dates on your resume?
• Should I upload my resume as a PDF or Word Doc?
• What is the best font and size for a resume?
• What should you name your resume file?
• What looks bad on a resume?

Build your resume in minutes

Use an AI-powered resume builder and have your resume done in 10 minutes. Just select your template and our software will guide you through the process.

Now that you know a bit more about how to format your own resume, here are some frequently asked questions about resume formats:

How many formats are there for creating a resume?

There are three main formats for a resume:

• chronological
• combination

However, there are some other less common ways of formatting your resume.

For example, job seekers applying to jobs in academia may want to use an academic CV , which follows a unique format. Additionally, if you’re applying for work with the federal government, you’ll need to use a federal resume which has specific formatting guidelines.

Are hand-written resumes still used frequently?

No, hand-written resumes aren’t still used frequently and should be avoided even if you have immaculate handwriting. With the wide availability of resume builder tools and word processing software, there’s no reason to write a resume by hand.

Handwriting your resume comes across as unprofessional and makes your resume hard to read. You can easily make a resume in Word, and even if you don’t have access to an online resume builder or a Microsoft Word subscription, there are plenty of free options (like Google Docs or Pages ) for putting together a resume.

Besides, these days most resumes are submitted electronically. It’s easier for employers to keep track of PDFs than physical application documents. So unless you’re applying to a company in person, you’ll likely have to scan your handwritten resume and send it via email anyway.

Does resume format matter?

Yes, resume format does matter. Your resume is all about advertising your greatest qualities as a candidate. In most cases, your most valuable attributes are related to your work experience and relevant achievements, so you should use the chronological resume format.

However, if you have gaps on your resume or are changing careers , the right resume format may be a combination or even a functional format to help you highlight your key strengths while downplaying some of your weaknesses as a candidate.

In a competitive job market, the right resume format can give you the edge you need to land an interview.

What format should my resume be in?

If you’re wondering what file format to use for your resume, it’s good practice to have both:

• a resume format in Word , and
• a resume format in PDF .

When you create a resume in Word, you can then export it as a PDF file so that you have both. Then, you can choose which to submit based on the instructions listed in the job ad.

If there aren’t any instructions, then choose a Word document when applying to large companies (Word files make your resume more ATS friendly ), and a PDF file when you want to make sure the formatting of your resume is preserved across any device.

What is most important to consider when you select a resume format?

When selecting a resume format, it’s most important to consider what your strongest qualifications are for your target role and how you can best present them.

If you want to emphasize the career progression that has perfectly prepared you for your target role, use a chronological format. If you’re changing careers or industries without much experience and your skills are your strongest selling point, a combination or functional resume might be a better option.

Ultimately, you should tailor your resume to communicate your best qualifications to potential employers as efficiently as possible.

What resume format do employers prefer?

Employers prefer the chronological resume format because it’s easy to read and provides a clear overview of your work experience. They can quickly see your career progression and assess your suitability for the role.

The functional and combination formats can also be well-received if they effectively showcase your relevant skills and qualifications.

Research the industry norms and the company’s culture to make an informed choice. If your target industry or company is more traditional, it’s probably best to stick with a chronological resume.

What does a professional resume look like?

Here’s what a professional resume looks like:

A professional resume should be well-organized, visually appealing, and easy to read.

Regardless of the format you choose, follow these tips to make a resume that demonstrates your professionalism:

• Include essential sections like contact information, a summary or objective statement, work experience, education, and relevant skills.
• Use clear headings, bullet points, and concise language to convey your accomplishments and responsibilities.
• Tailor your resume for each job application by highlighting the skills and experiences most relevant to the role.
• Proofread for any errors and keep the formatting consistent throughout.

Conrad Benz

Content Manager

Conrad Benz is a Content Manager and Hiring Manager at Resume Genius. With 5+ years of experience as a career services professional, Conrad is passionate about helping people navigate the job search process and find fulfilling work. You can find Conrad’s career insights in publications like Typsy, Resume Library, CompTIA, and more. Conrad graduated with a B.A. in International Relations from Goucher College in Maryland and currently lives in Taipei, Taiwan, where he helps ensure every article on Resume Genius provides job seekers with the information they need to succeed. If you want to reach Conrad for a quote or media-related inquiry, you can contact him at [conrad] @ [resumegenius.com].

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How to Make a Portfolio to Land Your Next Job

Learn how to build a portfolio to add to your resume, showcasing your most creative work to help land your next job.

A portfolio is a representation of your skills and accomplishments, showcasing your professional, academic, or creative accomplishments. Using a portfolio to highlight your best work gives prospective employers a better sense of who you are as a professional. It provides evidence that you have the conceptual and technical skills to meet their needs. Whether you choose a physical or digital presentation, knowing how to build a portfolio will convey your talent and uniqueness. A portfolio is particularly beneficial in showcasing your experiences, accomplishments, and skills in a personal, creative way for a job in the creative industry. 

Follow these steps to create a portfolio that catches hiring managers' attention.

1. Know your purpose.

Choose the work you want to include and how it will enhance your job prospects. Determine your career goals and focus on projects that best fit the role you’re applying for and how to present them. Seeking feedback from others in your field will aid you in selecting the best projects to include. 

2. Gather your best samples.

The samples you choose to include in your portfolio should be relevant to the position you’re applying for. A portfolio should complement your resume and showcase your creative ability. Not every employer requires a portfolio, but including one with your resume can set you apart from other applicants. 

Selecting the projects to use includes: 

Being industry-specific : Your sample projects should reflect the industry you’re applying to. Prospective employers want to see how your talent can meet their vision. 

Highlighting versatility : Choose projects tailored to your talents that show versatility and adaptability. For example, your selections should include your ability to use various tools that apply to your desired roles, such as Photoshop and Illustrator, watercolor, or acrylic paints.

Showcasing your personality : Include an “about me” biography section highlighting your character. Consider it an in-person introduction and leave a good first impression. Add a photo of yourself to make yourself more relatable to the employer. 

Tips for specific types of portfolio

Whether your dream job is graphic design, writing, web development, or marketing, your portfolio should reflect your achievements and aspirations. Take a look at some portfolio tips for roles and industries that typically require you to have one.  

Graphic/UX design

To build a graphic or UX design portfolio, you'll need to choose a template and select the color, typography, and projects to include. You can add videos, mockups, and case studies. It’s best to use large images rather than thumbnails, with the exception of your hero image. Add storyboards, illustrations, and branding along with original illustrations. It’s important to update a digital portfolio regularly as you complete new projects to keep your content fresh. 

Read more: 7 UX Designer Portfolio Examples: A Beginner’s Guide

If your interest is freelance writing, creative writing, or journalism, your portfolio should highlight your best work within the past two years. Include at least three writing examples in your portfolio format. If you choose a digital portfolio, you can link to published articles. A physical portfolio should consist of clear hard copies of each sample.

Web development

A web development portfolio should highlight work you’ve done for past clients that match the jobs in the industry you’re seeking and show your range and versatility. Showcase your talents without being excessive. When adding them to your portfolio, ensure all coding is working correctly.

Marketing and advertising

A marketing and advertising portfolio is different from a creative portfolio. The “about me” page should have a headshot and a personal branding statement. Include work samples, awards, and a link to your resume. 

3. Choose a format.

The format you choose for your portfolio should display your knowledge, skills, and creativity. Some positions are better represented in digital format and others by physical content. When selecting your portfolio, consider your medium, the audience, and employer requirements.

Whichever format you choose, your first page will begin with your biography. Introduce yourself in a few sentences and give an overview of your experience and goals. Your contact information should be visible, and links should be added if you have a website or other professional internet presence.

Physical portfolio 

A physical portfolio should include 10 to 20 examples of your work. These could be articles, presentations, brochures, or reports. Include certifications, certificates, awards, and references, and if you have more than a few documents, consider adding a table of contents.

Digital portfolio

To create a digital portfolio, you can build one from scratch or use templates on sites such as Canva and Adobe. You can customize a template with various fonts and colors. Some digital portfolios allow you to include 3D animated projects. If your career goal is to work in animation, include a storyboard, showreels, and rigging in your portfolio. 

4. Organize your content.

Arrange your portfolio to highlight your talent, beginning with your strongest work. Make the presentation cohesive and uncluttered. Consider how each piece relates to the one before and after to create a coherent collection with the greatest impact. 

5. Add context.

Each project you add to your portfolio should have a summary of the process you used so prospective employers can see not only the results of your work but also how you work. Make your summary concise and include only pertinent information. 

6. Proofread and refine.

Before you publish your digital portfolio, carefully proofread and refine it, asking someone to give it a second eye if needs be. Check for grammatical and punctuation errors, and ensure the link to your portfolio works. A physical portfolio should undergo the same scrutiny. Printed pages can be easier on the eyes, so you may want to make a hard copy of a digital portfolio to proofread.

The following can help prevent proofreading errors:

Put it aside : Putting the portfolio aside for a few days will help you see it with fresh eyes, making it easier to find errors. 

Read it aloud : You can pick up on mistakes and awkward sentences when you read your work aloud. It can also be beneficial to have someone else read it to you.

Use the human eye : Spelling and grammar-checking programs are accurate, but nothing beats the human eye. These programs can overlook errors. For example, a machine learning program might not catch the mistake if you wrote the word "alternately" and intended to write "alternatively," which has different meanings. 

Avoid distractions : Distractions can cause you to miss glaring errors, so work in a quiet area where you can concentrate on your portfolio. If you’re tired, hold off until you’re more alert.

With either type of portfolio, ensure the structure is logical. Additionally, make sure you correctly cite all sources. An error-free presentation shows your professionalism and attention to detail. 

Resources to make your portfolio

You’ll find many resources available for building a digital portfolio. Canva offers a free portfolio builder and customizable templates that you can publish to your website. If your dream job is in the visual arts field, Create a Storyboard using Canva is a two-hour course designed for those with some experience with graphic design. You’ll learn how to create a storyboard from start to finish. 

Behance, Adobe Portfolio, and WordPress provide access to portfolio-creation templates. Keynote, Google, and PowerPoint provide free presentation tools and templates for portfolio building.  

Image presentation is essential to a digital or physical creative portfolio, and many free photo-enhancing websites are available for basic adjustments. If you want professional images but need access to professional equipment, you can gain the necessary skills with the Photography Basics and Beyond: From Smartphone to DSLR Specialization offered by Michigan State University on Coursera. You can complete this five-course beginner program in about six months and earn a certificate to add to your portfolio. 

For hard copies, art portfolio cases are available at most art supply stores for various prices. When choosing a portfolio, consider the size and space you need.  

Add to your portfolio with Coursera 

A portfolio is a collection of your best work that showcases your skills and accomplishments. It can be physical or digital and should be tailored to the specific job you're applying for.  By including strong examples and relevant information, you can create a portfolio that impresses hiring managers and helps you land your dream job.

If you'd like to gain more experience to add to your portfolio or resume, consider taking an online course. For example, the Graphic Design Specialization offered by CalArts on Coursera allows you to work at your own pace and complete the program in as little as six months. Not only will you have the opportunity to gain the skills necessary to build a digital portfolio, but you’ll also have a credential to add to your portfolio. 

Keep reading

Coursera staff.

Editorial Team

Coursera’s editorial team is comprised of highly experienced professional editors, writers, and fact...

This content has been made available for informational purposes only. Learners are advised to conduct additional research to ensure that courses and other credentials pursued meet their personal, professional, and financial goals.

7 Data Scientist Resume Examples and Templates for 2024

• Data Science Resume Templates and Examples (Download in App)
• Most Popular Data Science Resumes
• Deep Learning Applications Data Scientist
• Lead Data Scientist
• Machine Learning Data Scientist
• NIP Data Scientist
• Resume Text Examples

How To Write a Data Science Resume

Data scientist resume templates and examples (download in app).

• Entry-Level
• Senior-Level

Most Popular Resume Templates and Examples (Download in App)

Deep learning applications data scientist resume example.

Lead Data Scientist Resume Example

Machine Learning Data Scientist Resume Example

NIP Data Scientist Resume Example

Data Scientist Text-Only Resume Templates and Examples

Jamila Amari (456) 789-0123 [email protected] LinkedIn | Portfolio 144 Second Avenue, Raleigh, NC 23456

A Data Scientist with three years of professional experience, specializing in Python, machine learning, Big Data, and data management. Adept at performing statistical analysis on large, complex data sets to drive business intelligence and enhance data visualization.

Professional Experience

Junior Data Scientist, Omega Real Estate, Raleigh, NC July 2017 – Present

• Collaborate with team members to improve customer relationship management database, leading to improved customer service outcomes in a high-volume real estate firm
• Used predictive analytics including data mining techniques to forecast company sales with 94% accuracy
• Increase data security by updating encryption, IP security and wireless transmission processes

Data Scientist Intern, Delta Security, Raleigh, NC June 2016 – September 2016

• Gathered and analyzed information relating to system security and cyber threat intelligence
• Utilized analytics involving large datasets to improve models for cyber threat indicators
• Helped develop new algorithms to improve system accuracy and security
• Statistical Analysis
• Machine Learning
• Languages: C++, R, Python
• Data Management

Master of Science in Analytics North Carolina State University – Raleigh, Raleigh, NC, September 2015 – June 2017 Bachelor of Science in Mathematics University of Wisconsin – Madison, Madison, WI, September 2011 – June 2015

Joshua Robertson (789) 123-4560 [email protected] LinkedIn | Portfolio 2434 Third Road, San Antonio, TX 34567

An SAS certified Data Scientist with eight years of experience using predictive analytics and classical modeling techniques to provide valuable data insights for the financial industry. A proven track record of managing data analytics to support financial management, operations, and reporting for enterprise clients.

Data Scientist, Financial Data Consulting Inc., San Antonio, TX April 2016 – Present

• Deliver data science consulting services to enterprise clients within the financial sector valued at $20M-$35M, develop algorithms and analytical models using SAS, R, and Hadoop, and educate technical and non-technical audiences on findings and data trends
• Collaborate cross-functionally with data analytics, finance, and business intelligence departments to analyze complex financial data sets and improve forecasting methodologies for client businesses
• Utilize machine learning techniques to enhance financial reporting and data visualization

Data Scientist, Gamma Finance, Dallas, TX July 2012 – March 2016

• Analyzed datasets and communicated insights to business owners to assist with data-driven decision making
• Developed dashboards and reports that communicate a story and provide visualization of data in a way that can be best utilized by internal customers
• Evaluated business processes and recommend data science solutions to improve efficiency

Master in Data Science and Analytics University of Oklahoma, Norman, OK, September 2011 – June 2012 Bachelor of Science of Information Technology University of Tulsa, Tulsa, OK, September 2007 – June 2011

• Data Visualization
• Risk Analysis
• Software Engineering

Certifications

• Senior Data Scientist, Data Science Council of America, 2018
• SAS Certification, 2019

Elena Hernandez (321) 987-6543 [email protected] LinkedIn | Portfolio 552 Fourth Boulevard, Buffalo, NY 45678

A Senior Data Scientist with 10+ years of experience using machine learning, Big Data, and deep learning to deliver data-driven solutions for enterprise organizations. A proven track record of creating dynamic machine learning algorithms to enhance data visualization and drive positive business outcomes.

Senior Data Scientist, Omicron Biotech, Buffalo, NY January 2012 – Present

• Collect, study, and interpret large datasets of research results to enhance data-driven decision making for a $100M biotechnology company and develop advanced machine learning models
• Oversee a 20-person business intelligence team, manage data analytics on an enterprise scale, and ensure appropriate implementation of statistical analysis, predictive modeling, and deep learning approaches
• Communicate data using a variety of visualization approaches, including Power BI and Tableau

Data Scientist, Kappa Corporation, Albany, NY July 2009 – December 2011

• Led big data machine learning initiative to develop and deploy algorithms, which enhanced data visualization and supported a 200% increase in business growth over three years
• Developed model to accurately predict fraud activity, resulting in a 75% decrease in company losses
• Utilized R, Python and SAS to link data collected on-platform and off-platform to create thorough datasets that predict successful product development initiatives

Master of Science in Data Science New York University, New York, NY, September 2007 – June 2009 Bachelor of Arts in Computer Science University of California – Berkeley, Berkeley, CA, September 2003 – June 2007

• Experience leading multi-disciplinary teams
• Coding skills in R, Python, C++, Java
• Big data, data mining and data visualization
• Risk analysis and problem solving skills
• MySQL and JSON
• Microsoft Certified Solutions Expert, 2019
• SAS Certified Big Data Professional, 2017

John Bergsen (123) 456-7890 [email protected] LinkedIn | Portfolio Philadelphia, PA 12345 LinkedIn | Portfolio

A dynamic data scientist with six years of experience specializing in deep learning, AI, and ML. A strong history of developing cutting-edge deep learning modules to enhance data visualization and facilitate strategic decision-making.

Senior Data Scientist , Liberty Data Science Solutions, Philadelphia, PA October 2021 – present

• Manage and build a diverse team of developers, solution architects, and data scientists to develop state-of-the-art ML, AI, and deep learning solutions for enterprise clients valued at up to $32 million
• Develop project strategy, evaluate client business needs and requirements, and communicate concepts to non-technical stakeholders to drive AI adoption
• Perform comprehensive analysis of large data sets to ensure proper implementation of ML/AI solutions and drive positive business outcomes

Data Scientist , Starlight Technologies, Philadelphia, PA June 2018 – October 2021

• Managed and preprocessed large datasets, including cleaning, normalizing, and transforming data, resulting in a 17% improvement in model accuracy
• Collaborated with cross-functional teams, including software engineers and product managers, to develop and integrate deep learning models into the product suite, contributing to a 24% increase in user engagement
• Deep learning
• Data visualization
• Technical project management
• Certified Data Scientist (DASCA-CDS), Data Science Council of America, 2018

Bachelor of Science (B.S.) Data Science Temple University, Philadelphia, PA | June 2018

Meera Patel (123) 456-7890 [email protected] LinkedIn | Portfolio San Francisco, CA 12345 LinkedIn | Portfolio

A lead data scientist with seven years of experience specializing in predictive models, ML, team management, and cross-functional leadership. A proven track record of leading data science teams to develop sophisticated data science solutions and enhance business decision-making.

Lead Data Scientist , Rush Data Science Inc., San Francisco, CA October 2020 – present

• Lead a team of junior analysts to interpret complex data sets and develop predictive models using Python to enhance data-driven decision-making, contributing to a 34% increase in revenue over two years
• Create comprehensive data visualization reports using Tableau to support non-technical team members and stakeholders in understanding complex data patterns
• Build and analyze ML models and oversaw algorithm training to enhance effectiveness and accuracy of data analytics

Data Scientist , West Star Technologies, San Francisco, CA June 2017 – October 2020

• Analyzed and interpreted complex data sets using statistical tools, contributing to significant improvements in business decision-making and a 15% increase in revenue
• Developed ML algorithms using R, which improved the accuracy of predictive analytics by 25%
• Managed SQL databases, ensuring data integrity and accessibility for the entire data science team
• Data analytics
• Data integrity
• Certified Data Scientist (DASCA-CDS), Data Science Council of America, 2017

Bachelor of Science (B.S.) Data Science University of San Francisco, San Francisco, CA | June 2017

Amar Singh (123) 456-7890 [email protected] LinkedIn | Portfolio Miami, FL 12345 LinkedIn | Portfolio

A results-driven data scientist with six years of experience developing and implementing ML models, analyzing complex datasets, and collaborating with cross-functional teams to deliver scalable data science solutions for enterprise organizations.

Machine Learning Data Scientist , Coulthart Financial, Miami, FL | July 2021 present

• Develop and integrate scalable ML algorithms to enhance the product suite of an enterprise financial firm with over $200 million in assets under management (AUM)
• Manage and build a team of 15 data scientists, engineers, and developers, oversee all aspects of data analytics, and ensure proper implementation of ML techniques and predictive modeling
• Perform comprehensive data analysis to identify patterns and trends and leverage insights to enhance the effectiveness of data analytics

Machine Learning Data Scientist , Rosenberg Finance, Miami, FL June 2018 – October 2021

• Utilized Python and ML libraries to develop predictive models for the firm’s cloud services, contributing to a 16% increase in customer retention
• Conducted exploratory data analysis to inform the development of cloud services and new product features
• Coordinated cross-functionally with business analysts to analyze and translate business needs into technical requirements
• Statistical analysis
• Cross-functional collaboration
• Data analysis

Bachelor of Science (B.S.) Data Science University of Florida, Gainesville, FL | June 2018

Aliya Jackson (123) 456-7890 [email protected] LinkedIn | Portfolio New York, NY 12345 LinkedIn | Portfolio

An innovative data scientist with eight years of experience specializing in natural language processing, ML, and deep learning. A strong history of developing and integrating impactful data science solutions to enhance the delivery of patient care in clinical environments.

NLP Data Scientist , St. Augustine’s Hospital, New York, NY February 2019 – present

• Lead the development and implementation of ML, AI, and deep learning models to support the delivery of patient care for a 500-bed hospital, contributing to an 8% reduction in mortality rates
• Train and develop ML algorithms to aid the development of treatment plans based on symptoms, patient medical history, and medical risks
• Manage a team of seven data scientists and analysts, provide training, and deliver coaching to facilitate professional development

NLP Data Scientist , Brooklyn Children’s Hospital, New York, NY June 2016 – February 2019

• Developed and trained ML models for natural language processing tasks to provide valuable insights for clinical teams, resulting in a 17% reduction in response times and a 12% increase in patient satisfaction
• Collaborate cross-functionally with physicians and medical staff to enhance the effectiveness of predictive modeling
• Natural language processing (NLP)
• Predictive modeling
• Certified Data Scientist (DASCA-CDS), Data Science Council of America, 2016

Bachelor of Science (B.S.) Data Science University of Syracuse, New York, NY | June 2016

In the realm of burgeoning artificial intelligence (AI) and machine learning (ML) advancements, your data science resume should showcase your proficiency in this rapidly expanding technological domain. As you navigate the diverse opportunities within this field, a compelling resume, driven by notable achievements, becomes your primary tool for standing out amidst fierce competition. We’ll provide valuable insights to help translate your data science experience into a powerful marketing document.

1. Write a dynamic profile summarizing your data science qualifications

Creating an engaging snapshot of your data science career is the best way to draw the reader in. Start by listing your job title, years of experience, and three to four specializations that align with the job posting. In the subsequent sentences, establish yourself as a thought leader within your space.

For example, if you helped to pioneer the integration of ChatGPT and other AI solutions, you’d feature this information directly in your profile. If you played a key role in developing ML and deep learning solutions for autonomous vehicles, display these achievements directly in your summary. Providing these insights will help tell your story and highlight the value you can bring to prospective employers.

Senior-Level Profile Example

A senior data scientist with over 10 years of experience using ML, big data, and deep learning to deliver data-driven solutions for enterprise organizations. A proven track record of creating dynamic ML algorithms to enhance data visualization and drive positive business outcomes.

Entry-Level Profile Example

A data scientist with three years of professional experience specializing in Python, ML, Big Data, and data management. Adept at performing statistical analysis on large, complex data sets to drive business intelligence and enhance data visualization.

2. Outline your data science experience in a compelling list

To craft an accomplishment-driven professional experience section, create bullet points emphasizing your career achievements rather than job responsibilities. Companies are interested in results, and as a data scientist, you must demonstrate the bottom-line value of your contributions by incorporating data, metrics, and monetary figures.

Emphasize your ability to collaborate with cross-functional teams and translate complex technical concepts into accessible language, as you won’t always work solely with data scientists on every project.

Senior-Level Professional Experience Example

Senior Data Scientist Omicron Biotech, Buffalo, NY | October 2016 – present

• Collect, study, and interpret large datasets of research results to enhance data-driven decision-making for a $100 million biotechnology company
• Develop advanced ML models

Entry-Level Professional Experience Example

Data Scientist Omega Real Estate, Raleigh, NC | July 2021 – present

• Collaborated with team members to improve customer relationship management database, leading to improved customer service outcomes in a high-volume real estate firm
• Used predictive analytics, including data mining techniques, to forecast company sales with 94% accuracy
• Increased data security by updating encryption, IP security, and wireless transmission processes

3. Outline your education and data science-related certifications

In addition to your education, feature any relevant certifications you’ve achieved throughout your data science career. Although most employers will be more interested in your professional experience, obtaining other credentials won’t hurt your chances of landing the interview.

For instance, having a Certified Analytics Professional (CAP) credential could be useful for entry-level professionals, as the exam will help test your knowledge across a wide range of data science concepts. A certification alone won’t guarantee an interview for senior-level job seekers, but it will show prospective employers you’re committed to continuous learning.

• [Degree Name]
• [School Name], [City, State Abbreviation] – [Graduation Month and Year]
• Bachelor of Science (B.S.) Data Science
• Temple University, Philadelphia, PA – June 2016
• [Certification Name], [Awarding Organization] – [Completion Year]
• Microsoft Certified Solutions Expert, Microsoft – 2019
• SAS Certified Big Data Professional, SAS – 2017

4. List key data science skills and proficiencies

Most organizations rely on an applicant tracking system (ATS) to identify qualified candidates for job openings. To get your resume through the initial screening process and into the hiring manager’s hands, directly incorporate keywords from the job description into your profile, professional experience, and skills section. Below, you’ll find a list of key terms and skills that you may encounter while applying for data scientist positions:

5. Highlight your leadership and communication skills

Data science requires much more than crunching numbers. While it’s best to emphasize your data science hard skills and experiences, it’s also important to show hiring managers your leadership and communication skills. After you analyze data, you must be able to communicate your insights to team members, business units, and clients. This includes those who may not have a strong knowledge of data science. In addition to communication, employers look for people who can lead diverse teams and collaborate cross-functionally.

How To Pick the Best Data Scientist Resume Template

When selecting your template, prioritize structure and readability over visual appeal. Heavy colors and bulky graphics may look nice, but they can distract the reader from your content. Seek a template that organizes your content effectively and fits your brand. Hiring managers will always be more interested in your achievements and qualifications than the style of your template.

Frequently Asked Questions: Data Science Resume Examples and Advice

What are common action verbs for data science resumes -.

Action verbs help hiring managers visualize your contributions, but it’s easy to run short on action verbs during the resume-building process. Differentiating your word choice can enhance the quality of your bullet points and eliminate the appearance of redundancy.

Use these action verbs to craft your professional experience section:

How do you align your resume with a data scientist job description? -

According to the Bureau of Labor Statistics , jobs for data scientists (computer and information research scientists) are projected to grow by 21% from 2021 to 2031, faster than average for most occupations. This growth is primarily driven by the advancement of AI technologies and ML, which have become increasingly important for businesses.

Although these projections are highly optimistic, you must align your resume with the job description to secure interviews for the most lucrative opportunities. Data science is a highly competitive field, and tailoring your document to individual job postings will significantly increase your chances of landing your next job opportunity.

For example, suppose a company is looking for an expert in ML. In that case, you’d highlight further your knowledge of deep learning, supervised learning, and unsupervised learning to substantiate yourself as a thought leader in your space.

What is the best data science resume format? -

Reverse chronological format is ideal for data science resumes. This approach ensures your most recent and relevant experience is featured at the top of your document. It’s best to avoid functional resume formats even at the entry level. If you lack hands-on experience, you’d still be much better served by illustrating your academic projects than only listing technical skills.

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Providing a matching cover letter is a great way to help your application stand out in the open market. The cover letter allows you to tell prospective employers more about who you are as a professional and the value you can bring to their organization. In the middle paragraphs, mention something about the company’s reputation or mission statement and why this draws you to apply for the position. For more insights, view our data scientist cover letter guide .

Frank Hackett

Certified Professional Resume Writer (CPRW)

Frank Hackett is a professional resume writer and career consultant with over eight years of experience. As the lead editor at a boutique career consulting firm, Frank developed an innovative approach to resume writing that empowers job seekers to tell their professional stories. His approach involves creating accomplishment-driven documents that balance keyword optimization with personal branding. Frank is a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers and Career Coaches (PAWRCC).

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