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11 Executive Assistant Resume Examples for 2024

Executive Assistant Resume

• Executive Assistant Resumes by Experience
• Executive Assistant Resumes by Role
• Writing Your Executive Assistant Resume

You can present a lecture to a packed conference room, write error-free reports, and organize even the most cluttered inventory. And no matter how busy an executive is, you always find a way to make their schedule manageable.

Overall, you’re an incredible executive assistant. But even with your superior writing skills,  building a resume  and making a cover letter isn’t as easy as it sounds.

We’ve analyzed hundreds of resumes to determine what does and doesn’t get you an interview. We put all our knowledge into this guide and our 11  executive assistant resume examples that have helped people land jobs  in 2024.

Use our resume samples and writing tips to avoid the dreaded blank page and get the executive assistant job you’ve always wanted!

or download as PDF

Why this resume works

• Including skills like “Slack,” “Microsoft Office Suite,” and “Networking” showcases your communication abilities, technical skills, and entrepreneurial attitude.
• If your most relevant experience isn’t related to the job at hand, highlight transferable skills instead.
• Skills like collaboration, customer service, product knowledge, and time management are great for non-relevant experience.

Entry-Level Executive Assistant Resume

• Tailor your objective by mentioning the job title and name of the company to whom you’re applying. If you can, you should alter your content to match the job description, too; every little bit counts when it comes to getting noticed!
• For instance, adding a  hobbies and interests  section on your entry-level executive assistant resume can underscore that you’re a responsible leader and capable researcher.

Senior Executive Assistant Resume

• For example, launching a networking event and editing the CEO’s calendar are examples of increased trust and responsibility.
• Both are useful career documents, but CVs are generally geared towards academia and highly technical fields. You can probably get away with simply using a resume, although you should always check the  executive assistant job description  to make sure.

Experienced Executive Assistant Resume

• In your executive assistant cover letter , you can emphasize your organizational, people and resource management, and communication skills while matching them with relevant accomplishments in your resume.

Executive Assistant Calendar Management Resume

• Splurge and add everything you’re good with. From Microsoft Outlook, and Google Calendar, to Trello, and even Evernote to ensure that you’ve got everything an executive needs to plan out their day.

Real Estate Executive Assistant Resume

• As long as you can craft bullet points like “Redesigned the appointment scheduling process,” you’ll be able to impress a potential employer by showing that you’ve already got the practical experience to understand how an office works and have a degree in real estate which makes you the optimal candidate!

C-Level Executive Assistant Resume

• Ensure to include your achievements in streamlining processes, creating a conducive environment for work, and achieving positive numbers in resource and time management in your C-level executive assistant resume.

Executive Administrative Assistant Resume

• You can start by listing how many team members you’ve worked with, how many customers you helped, and how many schedules you managed.
• Using a  resume template  is the easiest way to format your content on a single page, and it allows you to add and rearrange sections, but be sure not to go overboard with stylistic choices.

Executive Assistant to CEO Resume

• For example, did you organize travel arrangements for the entire staff? Did you volunteer to draft correspondence or take notes at meetings? If you can show your dedication to helping others, hiring managers are sure to take notice. 
• Before you hit “submit” on your application,  check your resume  for errors like misplaced commas, typos, and hanging sentences.

Executive Assistant to the President Resume

• You can start by using a  resume template  to structure your content and provide stylistic flair—we recommend choosing a template with a pop of color to help you catch a hiring manager’s eye.
• Before you cut your content to make room, start by checking the job description. You need to make your resume a near-perfect fit, so only include the most relevant positions you’ve held. 
• Next, cut any filler (like unnecessary adjectives and adverbs). Remember to make your work experience bullet points into sentence fragments to save on space, too.

Executive Assistant & Receptionist Resume

• Make sure you list relevant positions that match the job description; for example, if the employer wants someone with experience planning corporate events, you should include any positions where you’ve handled that responsibility.
• For example, are you amazing at database entries? What about making documents using Microsoft Office? Both examples are great to include on your executive assistant & receptionist resume.

Related resume guides

• Administrative assistant
• Receptionist
• Front Desk Receptionist
• Office Assistant

Writing Your E xecutive Assistant Resume

When you’re writing your resume, the format you use is essential. Good formatting ensures that your executive assistant resume is complete, has a logical flow, and is easy to read. Without the right format, businesses may not give you an interview.

Let’s take a comprehensive look at what it takes to properly format your executive assistant resume:

Reverse-chronological format, functional format, and combination/hybrid format

Where to place name and contact information, be smarter than the ats.

There are three  primary resume formats  you can use when creating an executive assistant resume:

• Reverse-chronological format:  This format emphasizes your experience and employment, which allows companies to see your career progression.
• Functional format:  This format focuses on the skills that ensure you qualify for a job as an executive assistant, which also helps to mitigate issues with employment gaps.
• Combination/hybrid format:  This format combines the reverse-chronological format and functional format by placing equal focus on employment history and skills.

While all three resume formats have their advantages,  the reverse-chronological format is the top choice for an executive assistant resume . Along with being the most popular resume format across most industries, it’s also preferred by the majority of employers because it makes your work history easy to skim.

Your name and contact info should be the first pieces of information you place in your resume. Without it, you won’t be able to get either good or bad news regarding your job application!

Start by positioning your name at the top of the page in a large font size. While your choice of font is up to you on a  resume template , if you’re building your resume in word processing software, use either Times New Roman, Cambria, Calibri, or Arial font. Underneath your name, include the title of the job you’re seeking in a slightly smaller font. If you choose to include color, including it in your name or job title would be appropriate.

As for your contact details, place the following details on the left or right side of the page near your name and job title:

• Executive assistant title 
• Email 
• Phone number
• Location (city and state is fine)
• Possible LinkedIn profile 

Your contact details should be between 10-12 pt font to be easy to read.

While the contact information you include in your executive assistant resume is pretty straightforward, you can be creative in how you include it. Here is just one sample of how you can format your header and contact information:

Many companies receive dozens (or even hundreds) of executive assistant applications and resumes, which means it’s practically impossible for recruiters to read every resume. Because of this, most businesses use applicant tracking system (ATS) software.

This system is designed to sort resumes by searching for keywords and scanning resume formatting. Any resume that makes it through the ATS without being discarded will then be reviewed by a recruiter. So,  to get an executive assistant job, you must pass the ATS scan .

Adhere to these ATS-friendly tips when  building your resume :

• Margins:  Use half to one-inch margins on all sides.
• Fonts:  Use standards like Times New Roman, Tahoma, Arial, Calibri, Cambria, or Garamond. Fancy fonts are hard for the ATS to read.
• Font sizes:  As a rule of thumb, use 10-12 points for contact info and resume content, but increase the font size to 20-24 points for your name and job title (though the job title should be a slightly smaller font). 
• Header names:  Section headers should stand out, so consider using a bold font and all caps. Adding a touch of color to your section headers can help recruiters later down the line.
• Skills:  Take care to customize this section according to the executive assistant job description, but make sure not to copy/paste it from the job description. (Honesty is the best policy!)
• Logical order:  We recommend the reverse-chronological format because it’s easiest for the ATS to read. Thus, the bulk of your resume should be work experience, which should be listed with your most recent experience first. 
• Page count:  Use only one page for the entire resume, and this should be an exact page. 

While you can tackle this yourself, it’s often easiest to use  Word resume templates  or  Google Docs resume templates  to help you choose content and organize your information quickly.

Writing your executive assistant resume like a pro

Even though the idea of  writing a resume  for an executive assistant position might seem insurmountable, you can avoid a lot of stress by doing some simple research about what to include on a resume. 

You’ve come to the perfect place to learn more about resume sections. In this section, we’ll cover: 

• Objective or summary

Job history

• Key executive assistant skills 
• Projects, interests, and hobbies
• Customizing your resume 

Proofreading your resume

When do you need an objective or summary.

When writing your executive assistant resume, you candecide to add an objective or summary. These optional sections give recruiters a sense of who you are without them needing to read your entire resume. However, they may not be in your best interest, depending on your situation.

Refer to the following definitions when deciding whether you need one of these statements:

• Resume objective:   A  resume objective  is two to three sentences that tell recruiters why you’d like to obtain the role. An objective is best used when you’re changing fields or seeking an entry-level position. Unless you’re going to specifically demonstrate your candidacy and customize it for the particular job, just leave it out. 
• Resume summary:   A  resume summary  is two to three sentences that highlight your skills and how these skills have helped you obtain quantifiable results over your career history. Summaries are used when you want to tie together years of past work experience. However, you should avoid them if you don’t have at least 10+ years of work experience (or if you don’t have the time to customize them to the job).

The following takes a look at a poorly written objective as well as a poorly written summary.

Objective : Would like to obtain a job as an executive assistant as the next step in my career.

Summary:  Have extensive experience as an assistant and receptionist.

These statements are vague and fail to provide recruiters with any value. They distract from the core components of the resume and may cause an employer to discard your resume before they’ve even read it entirely.

Instead, an objective like the following would work much better:

Analytical and detail-oriented executive assistant with 5+ years of experience in helping high-level executives within Fortune 500 companies. Searching for a unique opportunity to assist the CEO of Fiori Financial Group by completing ad-hoc special projects, boosting shareholder value, and enhancing employee efficiency and procedures.

And a summary like this one is effective:

Meticulous and results-driven executive assistant with more than 15 years of administrative experience managing office operations for presidents and CEOs. From data entry, presentations, customer support, scheduling appointments, arranging itineraries, and more, I am eager to share my talent for combining administrative knowledge with business objectives to boost efficiency and conserve time at a proactive financial company like Stockd Group.

These examples provide recruiters with metrics and valuable information that they can use when trying to select the right hire. Both the sample objective and summary demonstrate specific skills and are customized to the particular role. 

Your work experience is the most important section of your executive assistant resume. You should include two to four job experiences pertaining to the executive assistant field.

However, if you’ve held more than four jobs, focus on the last 10 years of experience. If you have an ample amount of experience in that timeframe, include the experience that’s most relevant to the job position.

Conversely, if you’re seeking an entry-level role, you may be short on experience. In this case, consider adding projects, which we’ll discuss a bit later.

How to write job bullet points

Your job history should be written in bullet points, which allows you to focus on the most relevant information. Start by using active language instead of passive language.

For instance, “the cashier sorted the money” is an example of the  active  voice.

However, “the money was sorted by the cashier” is an example of  passive  voice.

Which is easier and more pleasant to read? Active voice conveys a clear and strong voice that works well on resumes (and in any type of writing, really).

We’d also recommend avoiding personal pronouns and ending periods. Additionally, make sure that you use the past tense for your work history. (Even if you’re currently in a position, past tense is the most accepted verb tense for resumes.) 

With that information at hand, you’re ready to write your job description bullet points! Well, almost.

Above all, avoid writing bullet points that are vague and underwhelming like the ones here:

• Performed customer service 5 days each week
• Used different technology and software for documentation
• Performed demanding tasks when working for the CEO

These bullet points don’t lack quantifiable data and are too short to provide value to recruiters. Beyond that, they don’t go beyond typical job duties, and even what’s listed is awful blah. You should be detail-oriented with your work experience bullet points:

• Completed follow-ups with all contacts made by the CEO, and supported the development of ongoing relationships by making at least 30 calls every week
• Efficiently performed various accounting activities that included expense reports, invoices, financial documents, and purchase orders weekly
• Improved productivity rates by 23% between 2018 and 2020 by providing continual reports on product issues and operational concerns

These work experience bullet points are effective because they contain verifiable details as well as metrics that tell recruiters how much value you could potentially add to their company.

Add numbers to demonstrate your impact

As we’ve mentioned, it’s highly recommended that you add numbers and data to demonstrate the impact you’ve had in previous jobs. Recruiters want to know how hiring you would benefit the company, which is easy to show when you provide quantifiable information about your work experience.

These metrics could include anything from boosting revenue by a certain percentage to improving efficiency at a specific rate. The following offers a few examples of how you can place metrics into your job description bullet points:

• Performed 10-20 check requests every week as part of accounting activities
• Managed all international and domestic travel reservations, which reduced company travel expenses by 15%
• Improved office efficiency by 20% by transforming the company’s primary filing system, which also resulted in reducing paper usage by 63%

Key executive assistant skills to include on your resume

When resume building , the  skills section of your resume  is essential if you want to show recruiters why they should hire you.

Keep in mind that the ATS looks at your skills to determine if you’re a good applicant. Write between six to 10 skills in your list, and include a combination of soft skills and hard skills.

Soft skills are universal and can be placed on any resume. However, they’re more difficult to measure. Examples of soft skills include  adaptability, time management,  and  communication.

Hard skills are more important for executive assistant resumes because they’re specific to the job, easy to define, and measurable. Some of the hard skills you might consider placing on your executive assistant resume include  Zoom, Slack, Microsoft Office, Google Workspace,  and  expense reports.  

The purpose of your skills section is to quickly show the company what you offer and the technologies you know how to use. Since you shouldn’t include a laundry list of skills on your resume,  search for keywords within executive assistant job descriptions . You should be able to find the exact skills recruiters are seeking. 

One quick word about this, though:  never lie and claim you’ve mastered a skill when you haven’t . If none of the skills in the job description sound like you, it’s probably a sign that’s not the job for you. Keep searching for other jobs that better match your skills (we know there’s something amazing out there you simply haven’t found yet). 

An executive assistant role is one of those jobs where the education level required can really vary. Some employers may request at least an associate’s degree while others will want a bachelor’s.

Even still, some employers will be just fine with a high school diploma. While every employer has different requirements for the level of education and experience they want from potential hires, some basic pieces of information should be provided on every resume. 

When it comes to listing your education, there’s no need to give an abundance of information unless you are newly graduated and need to use your education as a means to demonstrate your capabilities. Otherwise, you should just include the university name, degree, and graduation year. If you hold an associate or bachelor’s degree, you don’t need to list your high school diploma.

Should you add projects, interests, and hobbies?

Although most resumes don’t include information about projects, hobbies, or interests, there are times when you may benefit from adding this information.

If you lack lengthy work history or have just graduated from college, adding projects and interests is a great way to show that you have what it takes to be an executive assistant, even if you don’t have the work experience.

The key for adding projects or interests and hobbies is that you should be able to intelligently discuss its relevance to the executive assistant role in an interview. 

For example, if you listed “backpacking in the Pacific Northwest” or “mastering woodwork” as  interests and hobbies on your resume , they may seem unrelated to assisting the CEO. However, this demonstrates your ability to plan and organize your own trips and itineraries. Mastering woodwork could showcase your ability to persevere through tedious and challenging tasks, particularly new tasks. 

Projects can be treated more like work experience. This could be volunteer work or even a creative project you took on for a friend or family member.

As long as it reasonably demonstrates relevancy to the executive assistant role you’re seeking, this can be an excellent way to create bullet points that prove your value when you’re lacking traditional work experience. 

Customizing your executive assistant resume to each role

It’s important to customize your resume for the specific role for which you’re applying. When you send in a resume for a job as an executive assistant, the information you include shouldn’t apply to just any type of assistant or receptionist position.

Recruiters who are searching for the right hires want someone who can handle the extra demands that come with being an assistant to high-level executives and CEOs.

Luckily, you don’t have to rewrite your entire resume. Simply change keywords and some responsibilities in the objective/summary section, your work experience bullet points, and your skills section.

Just when you thought you were done, there’s one last step. This specific tip is probably the easiest to follow, yet also the most overlooked.

As an executive assistant, there’s no doubt your attention-to-detail and writing abilities are top of the line; however, there’s always a possibility that you’ve made a typo, punctuation, or grammar error. These mistakes are simple to rectify  as long as you  check your completed executive assistant resume  for errors before sending it in .

Give your eyes a break for a day or two before proofreading. Additionally, ask some friends or family members look at your executive assistant resume to gain other opinions and perspectives.

Executive Assistant Resume FAQs

They can, especially if the company you’re applying to has a bit more of a casual environment. As an executive assistant, hobbies like “hiking the Appalachians” or “hosting dinner parties” are intriguing tidbits to add to your resume. If asked about these in an interview, these are opportunities to further demonstrate your tenacity, ability to take on a challenge, planning, and organization.

Check the job listing to see if the company requires a degree; some will and some won’t since executive assistant roles vary. Always list your highest education first, and if you’ve obtained a higher degree, there’s no need to add your high school education. Keep in mind, though, that even if a company asks that you have an associate’s degree, for example, that’s not necessarily a deal breaker. Use your resume to show how your executive assistant experience qualifies you to meet the specific organizational and planning challenges of the role.

Because this role can mean a lot of different things across companies, how are you supposed to know what skills to add to your executive assistant resume? Think about the skills you possess as you read the company’s job description. Some executive assistant roles will have a stronger focus on technical skills, such as data entry. Other executive assistant jobs may require you to dabble in customer service, and still, others may need someone to consistently manage calendars and plan itineraries.

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14 Executive Assistant Resume Examples - Here's What Works In 2024

Executive assistants provide crucial support to top executives and are skilled at executing administrative and operational duties. when writing your executive assistant resume, it’s important to show that you have the relevant skills to succeed. below we’ve compiled five resume templates with the most important qualities to have in 2023. (google docs and pdfs attached)..

Executive assistants are the behind-the-scenes gurus of the executive world. You help a company run smoothly, taking care of everything that helps executives be as productive as possible. You must be exceptionally organized, detail-oriented, and effective at communication, as well as fantastic at organizing meetings and making flawless travel arrangements. You enjoy wearing many different hats throughout the day as you support various needs and requests that may come up at a moment’s notice. In the past months, as most companies continue to work remotely during the Covid-19 lockdown, executive assistants find themselves in a pivotal moment. Many administrative duties have been pared down significantly and travel has all but paused, bringing an end to many traditional administrative duties. But in a changing environment, executive assistants are needed more than ever. Business leaders across all industries are facing new challenges and tackling new problems, and they need executive assistants who can help -- who can think on their feet, take initiative in uncertain situations, and get creative with solving unprecedented problems. Candidates who have strong business sense, technical savvy, and great emotional intelligence will be high in demand in the upcoming years. What should an executive assistant resume look like in 2023? Continue reading below to view examples of effectively written executive assistant resumes that will help you land your next role.

Executive Assistant Resume Templates

Jump to a template:

• Executive Assistant
• Executive Administrative Assistant
• C-Level Executive Assistant
• Executive Assistant to CEO
• Senior Executive Assistant
• Entry-Level Executive Assistant
• Experienced Executive Assistant

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• Keywords for Executive Assistant Resumes

Executive Assistant Resume Tips

• Action Verbs to Use
• Bullet Points on Executive Assistant Resumes
• Frequently Asked Questions
• Related Other Resumes

Get advice on each section of your resume:

Template 1 of 14: Executive Assistant Resume Example

An executive assistant is the communication point between executives, partners, employees, and clients. That’s why they coordinate emails and memos, schedule meetings, arrange accommodations, take meeting minutes, and prepare reports. They have an important role because they manage sensitive information, including executive calendars. Even though this is an assistant position, you likely would also be responsible for overseeing other clerical employees. So, leadership is often a must and something hiring managers look out for!

We're just getting the template ready for you, just a second left.

Tips to help you write your Executive Assistant resume in 2024

   highlight your computer literacy on your resume..

Executive assistants should be familiar with basic computer programs like Microsoft Excel, Microsoft Word, Zoom Cloud meetings, and calendar management tools like Calendly. You of course aren't supposed to be a programming expert, but you should definitely be familiar with clerical tools that the execs or people you're supporting use on a daily basis.

   Demonstrate your event planning skills with previous similar experiences.

Event planning is an essential skill to have as an executive assistant. You might have to coordinate with vendors, and partners, book locations, and coordinate invitations. You can talk about previous experiences in which you coordinated events such as meetings, conferences, or trips. Perhaps even include how you dealt with expenses, a common responsibility for EAs.

Skills you can include on your Executive Assistant resume

Template 2 of 14: executive assistant resume example.

Executive assistants with a few years of experience should craft a resume that highlights their accomplishments in previous assistant roles. You should include a logical path of your work history that demonstrates growth, as well as a capacity for increasing responsibility. This resume has a strong work history section that shows their experience in previous positions as an executive assistant, and the candidate uses numbers and metrics to support their accomplishments.

   Demonstrate your growth with senior administrative tasks

If you have several years of experience working as an executive assistant, it is important to showcase this clearly and effectively on your resume. Recruiting managers like to see that candidates have dedicated time towards developing their skills in relevant roles and that they have extensive experience working in assistant positions. For example, this candidate clearly states in their summary that they have worked in the administrative department for five years, exhibiting their career journey from when they started out as an administrative manager.

   Use numbers and metrics to describe your accomplishments

This resume uses numbers and metrics to back up their work experience -- highlighting not just their responsibilities, but their accomplishments in their roles. When writing your bullet points for your work experience section, include quantitative evidence of what your impact was in the work history section -- specifically in areas such as efficiency, productivity, and organization. This template includes such details as “increased office efficiency by 25%” and “facilitated...savings over $5,000 in the first year”.

Template 3 of 14: Executive Administrative Assistant Resume Example

The executive administrative assistant is someone who provides high-level, tailored administrative support for the executives within a company. They will often be assigned to a group of executives, and help these leaders organize and optimize their daily efficiency. As an executive administrative assistant, you may assist executives in planning travel, booking meetings, answering incoming calls, planning events, overseeing office operations, and more. To become an executive administrative assistant, you will need to demonstrate prior excellence in administrative roles. Most hiring managers will look for someone with a minimum of an associate’s degree in a related field. Moreover, because this role handles high-level administrative duties, the ideal candidate will have 2-5 years of experience in related roles like as an administrative assistant or office manager. Superb candidates for this role will showcase organizational excellence, as well as a professional attitude and great time management skills.

Tips to help you write your Executive Administrative Assistant resume in 2024

   highlight your experience planning and scheduling travel.

Executive administrative assistants are responsible for managing the executive schedule, and this includes creating travel plans. As such, any experience you have booking and organizing travel for others should be detailed on your resume.

   Showcase your time management skills

Executive administrative assistants must juggle leader’s scheduling conflicts with grace and creativity. It’s important to demonstrate on your resume how you have used your time management skills to effectively organize schedules in the past.

Skills you can include on your Executive Administrative Assistant resume

Template 4 of 14: executive administrative assistant resume example.

An executive administrative assistant manages all clerical tasks for executive managers. This includes welcoming guests, and handling communication between stakeholders, clients, and partners. Additionally, an executive administrative assistant often performs basic bookkeeping duties, so this is another skill you might want to highlight in your resume. Other responsibilities include preparing documents, negotiating with vendors, managing corporate inventory, reviewing incoming documents, etc. This is a role that requires attention to detail and strong communication skills.

   Demonstrate your time management skills on your resume by using accomplishments.

Executive administrative assistants often work under pressure. They need to meet tight deadlines and make sure everyone on the clerical team is on top of everything. That’s why having time management skills is essential for this role. If you want to demonstrate this in your resume, you should use accomplishments and mention projects that you coordinated effectively and on time.

   Showcase your communication skills on your resume.

Since communication is essential in this role, this is exactly what you want to reflect on your resume. Rather than just saying you have excellent communication skills, use the appropriate vocabulary and structure on your resume, such as strong action verbs like "Communicated", "Directed" or "Influenced". If you've worked with senior execs or CEOs, it's worth mentioning things like "Presented to senior stakeholders..." on your resume.

Template 5 of 14: Executive Administrative Assistant Resume Example

An executive assistant works closely with a high-level executive or a small group of high-level executives in overseeing projects and anticipating business needs. On the other hand, an executive administrative assistant tends to focus more on task management and administrative duties, such as calendar scheduling, data entry, and handling calls. In your executive administrative assistant resume, make sure to highlight your experience and relevant skills accordingly.

   Highlight relevant executive administrative skills

When writing your executive administrative assistant resume, make sure to demonstrate your proven ability to carry out administrative tasks. You should highlight relevant skills you have in these capacities, and include skills that pertain to the job description. This candidate includes a list of administrative capacities in their skills section, such as Calendar Management, Travel Arrangements, and Organization Skills, and expands upon them in their work experience.

   Use strong action verbs and numeric metrics to describe your administrative accomplishments/responsibilities

In your work experience section, make sure to use strong action verbs and to quantify your positive impact to the company. Executive administrative assistants should be experts at performing administrative duties, especially in areas of facilitating smooth operation and in catalyzing productivity. Use words such as “streamlined”, “orchestrated”, or “facilitated” to describe your contributions, and make sure to accompany them with tangible quantitative metrics.

Template 6 of 14: Executive Administrative Assistant Resume Example

As an executive administrative assistant, you will be supporting one or multiple executives in the company. A high-level of discretion and anticipation of what your executives need is a must. To tailor a resume for this position, you’ll want to focus on your experience supporting previous executives and how you resolved pain points for them.

   Quantify your administrative accomplishments in the office

In this role, you’ll have familiarity with streamlining and implementing processes. This resume uses great examples like “reduced cell phone expenses, resulting in savings of $5,000+” and “organized new office and designed systems to maximize office function efficiency by 30%.” Make sure to showcase what you did to make the office better for the team. Numbers talk!

   Show promotions in your work history

This template demonstrates a promotion from an administrative assistant to an executive assistant. Growth shows that your previous company was impressed with your work and trusted you with more responsibilities, like supporting five executives. You should also highlight why you were promoted. If you took on additional work, became a mentor to others, or more, make sure to share it.

Template 7 of 14: C-Level Executive Assistant Resume Example

As a C-Level Executive Assistant, you'll play a crucial role in supporting top executives by managing their schedules, communications, and travel. This job demands a high level of detail orientation, discretion, and adaptability. When writing your resume, it's essential to highlight your ability to handle confidential information and your expertise in managing complex schedules. Additionally, consider showcasing your knowledge of the latest digital tools and platforms, as many executives rely on their assistants to stay up-to-date with industry trends. C-Level Executive Assistants are in high demand, and the competition for these roles can be fierce. To stand out, it's vital to demonstrate your ability to multitask and handle high-pressure situations with grace. Showcase achievements that demonstrate your efficiency, resourcefulness, and initiative, as employers value assistants who can anticipate their executive's needs and make their lives easier.

Tips to help you write your C-Level Executive Assistant resume in 2024

   emphasize time and task management skills.

As a C-Level Executive Assistant, your ability to manage time, prioritize tasks, and juggle multiple responsibilities is essential. On your resume, highlight instances where you successfully managed tight deadlines, coordinated complex schedules, or streamlined processes for maximum efficiency.

   Showcase relevant industry knowledge

Understanding the industry you'll be supporting can be a significant asset in a C-Level Executive Assistant position. On your resume, emphasize any experience or knowledge you have in the relevant industry, whether it's through past roles, professional development courses, or certifications.

Skills you can include on your C-Level Executive Assistant resume

Template 8 of 14: c-level executive assistant resume example.

Providing assistance at the C-suite level (CEOs, CFOs, CIOs, etc.) requires a deeper level of expertise in the given industry, as well as the ability to work cross-functionally or technically. You must know how to skillfully interface with various departments, uncover potential bottlenecks, and facilitate improvements that help the C-suite function at its highest efficiency. When applying to a C-level executive assistant role, make sure to include evidence of past experience in relevant roles and to demonstrate your ability to catalyze efficient operations.

   Demonstrated experience with C-suite individuals

It takes a special type of person to operate calmly and effectively in the high-pressure, fast-paced world of C-level executives. Many individuals at this level have big personalities and urgent needs, and hiring managers want to see that you understand what it takes to work in such an environment. When writing your C-level executive assistant resume, make sure to include work experience that shows you have experience providing direct support to a CEO or other C-level executive.

   Highlight your capacity for growth

The various needs and requests from a C-suite executive can evolve rapidly within a matter of days or weeks. It’s important to show that you are flexible and quick to learn in new environments. To demonstrate that you can adapt to new situations, make sure to highlight instances where you’ve been promoted in an organization or when you have taken on more responsibility than your role entailed. This candidate includes an experience where they were promoted from lead administrative assistant to executive assistant to the CEO.

Template 9 of 14: Executive Assistant to CEO Resume Example

As an Executive Assistant to the CEO, you're the right hand of the company's top player – a role both thrilling and demanding. This job requires a unique blend of administrative proficiency, business acumen, and outstanding people skills. Nowadays, CEOs look for individuals who can not only juggle schedules, but also participate in strategic decisions and represent them in critical situations. So, when drafting your resume, it needs to convey not just your organizational skills but also your ability to contribute to bigger business goals. In recent years, the role of Executive Assistant has seen a shift towards more strategic duties. Companies are now seeking Executive Assistants who can shoulder operational responsibilities as well. Your resume should thus reflect your ability to adapt to this evolving role and your willingness to take on these challenges.

Tips to help you write your Executive Assistant to CEO resume in 2024

   highlight strategic contributions.

CEOs nowadays require more than just administrative support. Showcase any strategic input you've offered in previous roles, like helping devise business plans or managing special projects. Prove you're a strategic partner, not just a schedule jockey.

   Demonstrate people and crisis management skills

As an Executive Assistant, you'll often find yourself managing the CEO's relationships with stakeholders and crisis situations. Include instances where you've successfully handled such scenarios. This will show you're capable of more than just managing a schedule and can represent the CEO efficiently.

Skills you can include on your Executive Assistant to CEO resume

Template 10 of 14: executive assistant to ceo resume example.

Sometimes a CEO may require more personal assistance and will want to hire an executive assistant to directly support their needs. This position is the CEO’s primary resource, and must demonstrate deep administrative and organizational expertise to support the demands of the highest position in the company. When writing your CEO executive assistant resume, make sure to showcase your mastery of relevant skills, such as calendar management, hiring logistics, and event operations.

   Showcase skills relevant to support C-levels

Different CEOs have different needs - for this position in particular, it’s important to read the job description carefully and even do some research of your own into the company’s CEO, given that their information is included. Make sure to include skills that tailor to the job posting. For example, if the executive travels often, emphasize your experience in making travel arrangements or serving as a travel assistant.

   Use strong action verbs in your bullet points

Use strong action verbs, accompanied with relevant metrics, to demonstrate skills that are relevant to supporting a CEO. Executive assistants to CEOs must wear a variety of hats and be quick on their feet. Use such verbs as “liaised”, “collaborated”, and “oversaw” to demonstrate such abilities.

Template 11 of 14: Senior Executive Assistant Resume Example

As a Senior Executive Assistant, your role is multi-faceted. Your day-to-day includes facilitating communication between executives and their teams, planning complex travel itineraries, managing schedules, and overseeing projects. It's a role that requires diplomacy, keen attention to detail, and the ability to juggle multiple tasks simultaneously. Recently, there's been a trend towards more tech-savviness in this role. Companies are looking for Senior Executive Assistants who are not just familiar with office software, but who can also leverage technology to automate and streamline processes. So, when writing your resume, keep in mind that you're showcasing your ability to make executives' lives easier and more organized.

Tips to help you write your Senior Executive Assistant resume in 2024

   highlight your tech savviness.

Given the current trend, it's essential to showcase your technological understanding and proficiency on your resume. Mention specific tools or software you're comfortable with, from Microsoft Office Suite to project management apps like Asana or Trello.

   Illustrate your problem-solving skills

As a Senior Executive Assistant, you're often on the frontline of addressing issues before they reach the executive. Highlight specific instances on your resume where you've quickly solved problems or streamlined a process, showing how you can anticipate and handle potential roadblocks.

Skills you can include on your Senior Executive Assistant resume

Template 12 of 14: senior executive assistant resume example.

A senior executive assistant is an executive assistant with senior responsibilities. This means that they typically do fewer administrative tasks and tackle more hands-on operations work such as managing projects, creating and implementing processes, etc. When crafting your senior executive assistant resume, keep this in mind as you write out your bullet points and curate the skills you want to showcase.

   Tailored work experience to the executive assistant role

As mentioned above, the senior executive assistant role takes on more operations and logistics type work than administrative work - make sure you tailor your resume accordingly. When possible, include bullet points that detail your experience with overseeing processes and managing projects. It’s okay to include administrative duties, but try to include as many experiences as you can that emphasize your ability for operations and logistics work.

   Demonstrated career growth

A senior executive assistant should know the executive assistant world inside and out. It takes time and experience to understand the subtleties of the executive world and the different responsibilities that the role entails. In your professional experience section, showcase your growth throughout your career by including promotions and detailing your years of experience, working your way up through roles that demand more and more responsibility.

Template 13 of 14: Entry-Level Executive Assistant Resume Example

This is the perfect position for someone looking to enter the assistant profession. You will be assisting executive-level professionals in both their professional lives and sometimes their personal lives. Your job is to make their lives as easy as possible and to handle mundane or logistic tasks that will allow them to focus on more important things. You may be making flight and dinner reservations, scheduling meetings, or even buying birthday presents for their child. This is often a fast-paced and high-stress position so your ability to exceed under pressure and have a friendly demeanor is crucial.

Tips to help you write your Entry-Level Executive Assistant resume in 2024

   show a variety of tools to match the variety of tasks..

Your tools list should include administrative tools like Microsoft Office, but also include things like scheduling tools and communication tools. You need to show that you can perform all aspects of your job.

   Get relevant certification.

If you don’t have a lot of experience, an easy way to show your ability is to gain certification as an executive assistant or administrator. This applicant has 3 impressive and relevant certifications.

Skills you can include on your Entry-Level Executive Assistant resume

Template 14 of 14: experienced executive assistant resume example.

As the name suggests, this role requires you to have years of experience as an executive assistant. You will handle many behind-the-scenes tasks and logistics for your executive-level superior. Tasks may include scheduling, doing administrative tasks, running personal errands, etc. You need to be time-efficient, discreet, and able to multitask to thrive in this position. Here is a recruiter-approved resume sample for this position.

Tips to help you write your Experienced Executive Assistant resume in 2024

   show your career progression in the field..

This position requires an applicant who has years of experience in the field. Your resume’s experience section needs to show that. So focus on including only assistant or administrative positions in this section.

   Show you workload capabilities.

Impress recruiters by showing them that you are capable of assisting large numbers of executives or managing large groups of subordinates. This applicant mentions that they have managed calendars for ’14 C-Level executives’ and ‘trained 83 new employees’. Such numbers are impressive.

Skills you can include on your Experienced Executive Assistant resume

We recently spoke with hiring managers at top companies like Apple, Google, and Amazon to get their insights on what makes a strong executive assistant resume. Based on their feedback and our own expertise, we've put together the following tips to help you craft a compelling resume that will catch the attention of recruiters and hiring managers in this competitive field.

   Highlight your organizational and project management skills

Hiring managers want to see concrete examples of how you've used your organizational and project management abilities to support executives and drive results. Instead of simply listing these skills, provide specific examples:

• Managed calendar for CEO and coordinated logistics for monthly board meetings attended by 20+ executives
• Spearheaded annual sales conference for 500 attendees, handling all planning, budgeting, and execution
• Created and maintained filing system for contracts and legal documents, ensuring easy access and retrieval

Quantify your achievements whenever possible to give hiring managers a clear sense of the impact you've made in past roles.

   Showcase your communication and interpersonal abilities

As an executive assistant, you'll be interacting with people at all levels of the organization as well as external stakeholders. Hiring managers want to see evidence of your strong communication and interpersonal skills on your resume:

• Drafted correspondence and presentations on behalf of COO for both internal and external audiences
• Served as liaison between CEO and department heads, facilitating clear and timely information flow
• Managed relationships with key vendors and partners, ensuring smooth collaboration and prompt issue resolution

In addition to highlighting specific examples, you can also include any relevant communication-related training or certifications you've completed.

   Tailor your resume to the specific role and company

While it's important to showcase your broad skill set, you should also customize your resume for each executive assistant position you apply to. This means doing your research on the company and role, and highlighting the most relevant aspects of your experience.

For example, if the job description emphasizes the need for someone with strong event planning experience, make sure to feature that prominently on your resume. If the company is known for its fast-paced, startup culture, focus on examples of your ability to thrive in a dynamic environment.

By tailoring your resume, you'll show hiring managers that you're a strong fit for their specific needs and increase your chances of landing an interview.

   Use a clear and professional format

As an executive assistant, attention to detail is crucial. Your resume should reflect this through a clear, error-free, and professional format. Here are some tips:

• Use a simple font like Arial or Calibri in 10-12 point size
• Include clear section headings like 'Professional Experience', 'Education', and 'Skills'
• Use bullet points rather than paragraphs to describe your experience
• Keep it concise and aim for 1-2 pages maximum

Avoid graphics, photos, or overly designed templates that can distract from the content. The goal is a polished, professional document that's easy for hiring managers to read and digest.

   Demonstrate your technical proficiencies

Today's executive assistants are often required to have strong technical skills in addition to traditional administrative abilities. Make sure to highlight your proficiencies in key areas:

• Microsoft Office Suite (Word, Excel, PowerPoint)
• Google Workspace (Gmail, Google Docs, Google Sheets)
• Video conferencing tools like Zoom or Skype
• Travel and expense management software like Concur
• CRM platforms like Salesforce

If you have experience with more advanced tools like project management software or design programs, include those as well. The more you can demonstrate your technical capabilities, the more valuable you'll be to potential employers.

   Include relevant education, certifications, and professional development

While executive assistant positions may not always require a specific degree, it's still important to include your relevant educational background on your resume. This could be:

• Bachelor's degree in business administration, communications, or a related field
• Associate's degree in office management or administrative assisting
• Coursework or training in relevant areas like project management or customer service

In addition to formal education, highlight any certifications or professional development courses you've completed that are relevant to the executive assistant role. This shows your commitment to ongoing learning and skill development.

By including this information on your resume, you'll give hiring managers a more complete picture of your qualifications and fit for the role.

It’s not easy to excel as an executive assistant. The role demands a high level of emotional intelligence, the knowhow to wear many different hats, and the ability to maintain your composure in high-stress situations. In addition, busy executives often need their assistants to quickly understand them and their working styles on a deeply personal level, picking up on subtle body language and unspoken cues that many others would completely overlook. However, once you figure out the nuances of the individual you support and grow familiar with the industry they operate in, you become an indispensable part of their workflow. It can be extremely rewarding to find a good match between an executive and an assistant, and many executives will even take a stellar executive assistant along with them if they switch companies. Want to find your dream executive assistant role? Follow these curated tips for executive assistant resumes:

   Create a tailored skill pool

As mentioned above, the skills required from an executive assistant often vary widely from role to role. These can even change depending on the executive you are applying to, despite them being in the same company! To increase your efficiency as you apply to different positions, create a pool of bullet points for each of your work experience entries, categorized by the type of skill. Then, decide which bullet points you want to include depending on the job description, and swap them in and out to quickly tailor your resume each time. A few examples of skill categories you can brainstorm bullets for are: travel and calendar scheduling, project management, interviewing and hiring processes, and office logistics.

   Get creative with your bullet points

Depending on the position you’re applying for, there may be specific qualities that a hiring manager wants that they may not have listed. An essential part of being a good executive assistant is knowing how to read between the lines and think critically -- even anticipating what the executive needs before they know they need it -- and your application is a great place to start practicing this skill. For example, think about what a CEO needs in their day to day life. While their executive assistant job listing may not directly mention it, an important need is for someone to be discreet with sensitive information. A CEO often works with confidential financial data, corporate communications, and other sensitive information that can’t be leaked. A good way to make your resume stand out from the crowd for such a role is to include your experience with maintaining confidence and secrecy.

   Use strong action verbs to showcase relevant skills

Use your skills section to highlight areas of expertise you have for assisting executives. To back up your skills, add bullets to your work experience to show recruiters that you have successfully applied those skills to the workplace. Think about the most important skills needed for an executive assistant -- you must be extremely organized, a quick problem solver, and able to communicate and work with a variety of different types of people across different departments. Use verbs that emphasize your abilities in these skills. For example, if you’re an expert at fostering collaboration and at working across different functions, use words such as “liaised”, “collaborated”, or “managed” to emphasize your expertise at managing teams.

Writing Your Executive Assistant Resume: Section By Section

  header, 1. keep it simple and professional.

Your header should be clean, easy to read, and professional. Stick to a simple font like Arial or Calibri, and use a font size between 10-12 points.

Here's an example of a well-formatted header for an executive assistant:

• 123-456-7890 | [email protected] | linkedin.com/in/janedoe

Avoid using flashy colors, graphics, or unprofessional email addresses like:

• Jane "The Organizer" Doe
• [email protected]

2. Include your name, phone number, email, and LinkedIn

Your header should include all the essential information a hiring manager needs to contact you:

• First and last name
• Phone number
• Professional email address
• LinkedIn profile URL

You can include your city and state, but a full mailing address is no longer necessary. If you're applying for remote executive assistant positions, you may want to note that as well, for example:

• Remote | 123-456-7890 | [email protected] | linkedin.com/in/janedoe

3. Tailor your header to the executive assistant role

If you have a lot of experience as an executive assistant, consider including your job title in your header. This immediately communicates your expertise to the hiring manager.

Jane Doe Senior Executive Assistant 123-456-7890 | [email protected] | linkedin.com/in/janedoe

However, if you're making a career change or have less direct experience, leave your job title out and let your resume summary and experience speak for themselves.

Avoid stuffing your header with keywords, as it looks unprofessional:

• Jane Doe, Executive Assistant, Administrative Assistant, Office Manager

  Summary

An executive assistant resume summary is an optional section that provides a brief overview of your most relevant qualifications, skills, and experience. While a summary is not required, it can be a useful way to provide additional context or highlight details that may not be immediately apparent from the rest of your resume. However, you should never use an objective statement, as it is outdated and does not provide value to the employer.

When writing your executive assistant resume summary, focus on your key strengths, accomplishments, and qualifications that are most relevant to the job you are applying for. Keep it concise and tailored to the specific requirements of the position.

To learn how to write an effective resume summary for your Executive Assistant resume, or figure out if you need one, please read Executive Assistant Resume Summary Examples , or Executive Assistant Resume Objective Examples .

1. Highlight your relevant experience

When crafting your executive assistant resume summary, emphasize your most relevant experience that aligns with the job requirements. Consider the following examples:

• Experienced professional with a diverse background in various industries
• Hardworking and dedicated individual with a proven track record of success

Instead, focus on specific experience and accomplishments that demonstrate your suitability for the executive assistant role:

• 5+ years of experience providing high-level administrative support to C-suite executives in the finance industry
• Proven ability to manage complex schedules, coordinate travel arrangements, and liaise with internal and external stakeholders

2. Showcase your key skills

Your executive assistant resume summary should also highlight your most valuable skills that are relevant to the position. Avoid simply listing generic soft skills like 'hardworking' or 'team player.' Instead, focus on specific skills that are crucial for success in the role, such as:

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent verbal and written communication skills
• Strong organizational and time management abilities
• Ability to handle confidential information with discretion

By showcasing your key skills in the summary, you demonstrate to the employer that you possess the necessary qualifications to excel in the executive assistant role.

3. Tailor your summary to the job

To make your executive assistant resume summary stand out, tailor it to the specific job you are applying for. Research the company and the position to identify the key requirements and priorities. Then, incorporate those elements into your summary to demonstrate your fit for the role.

Results-driven executive assistant with 7+ years of experience supporting top-level executives in the tech industry. Proven track record of optimizing workflows, managing complex projects, and facilitating seamless communication between cross-functional teams. Skilled in leveraging advanced technology solutions to streamline administrative processes and enhance executive productivity.

By customizing your summary to the job, you show the employer that you have taken the time to understand their needs and how your skills and experience align with their requirements.

  Experience

Your work experience section is the most important part of your executive assistant resume. It's where you show hiring managers what you've accomplished in previous roles and how you can help their company succeed.

In this section, we'll cover the key steps to writing a compelling work experience section that will grab the attention of hiring managers and demonstrate your value as an executive assistant.

1. Focus on your most relevant experience

When writing your work experience section, focus on the positions that are most relevant to the executive assistant role you're applying for. This may include previous executive assistant positions, administrative roles, or jobs where you supported high-level executives.

Prioritize your most recent and relevant positions, and consider omitting or minimizing roles that are less relevant or more than 10-15 years old. Here's an example of how to structure your work experience section:

• Executive Assistant, XYZ Corporation (2018-Present)
• Administrative Assistant, ABC Company (2015-2018)
• Office Manager, DEF Inc. (2012-2015)

2. Use strong action verbs and highlight your accomplishments

When describing your work experience, use strong action verbs to showcase your contributions and accomplishments. Avoid generic phrases like "responsible for" or "assisted with."

Instead, use powerful verbs like:

• Coordinated executive schedules and travel arrangements
• Managed office budgets and expenses
• Streamlined filing systems and digitized records
• Organized high-level meetings and events

Focus on the results you achieved and the impact you had on the company. Did you save time or money? Did you improve processes or increase efficiency? Use specific examples and metrics to quantify your achievements.

After highlighting your accomplishments, use our Score My Resume tool to get instant feedback on your resume and see how it stacks up against key criteria hiring managers look for.

3. Tailor your experience to the job description

Before submitting your resume, take the time to tailor your work experience section to the specific executive assistant position you're applying for. Review the job description carefully and look for key skills, qualifications, and responsibilities that align with your background.

For example, if the job description emphasizes experience with a particular software or tool, make sure to highlight your proficiency with that technology in your work experience section:

• Proficient in Microsoft Office Suite, including advanced Excel functions and PowerPoint design
• Experienced with Salesforce CRM and Concur expense management software

By tailoring your experience to the job description, you'll demonstrate to hiring managers that you have the specific skills and qualifications they're looking for in an executive assistant.

4. Showcase your career progression and leadership skills

As an executive assistant, your ability to take on increasing responsibility and demonstrate leadership skills is highly valued by employers. Use your work experience section to showcase your career progression and highlight any leadership roles or projects you've taken on.

For example:

Executive Assistant, XYZ Corporation (2018-Present) - Promoted to Executive Assistant to the CEO after demonstrating strong organizational and communication skills - Managed a team of three administrative assistants and provided training and guidance to improve efficiency and productivity - Led the implementation of a new project management system that streamlined workflows and reduced project timelines by 20%

By highlighting your career progression and leadership experience, you'll show hiring managers that you have the potential to take on additional responsibilities and grow within their organization.

  Education

Your education section is a key part of your executive assistant resume. It shows hiring managers that you have the necessary background and training for the role. In this section, we'll cover what to include and how to format your education details.

1. Put education at the top if you're a recent grad

If you graduated within the last few years, position your education section above your work experience. This is especially important if your degree is highly relevant to the executive assistant role you're targeting.

Here's an example of how to format it:

Bachelor of Business Administration, 2020 University of Michigan, Ann Arbor, MI Relevant Coursework: Office Management, Business Communications, Project Management

2. Keep it concise if you're an experienced professional

Mid-level and senior executive assistants should keep the education section brief. Hiring managers are more interested in your work accomplishments. Simply list your degree, school name, and graduation year (if you choose).

Avoid this mistake:

• Bachelor of Arts in English, 1995-1999
• State University of New York
• Graduated Magna Cum Laude
• Studied Abroad in London, Fall 1998

Instead, use a concise format like:

• B.A. English, State University of New York

3. Include relevant certifications

Have you earned any certifications that are valuable for executive assistants? Include them in the education section to make them prominent. Some examples are:

• Certified Administrative Professional (CAP)
• Microsoft Office Specialist (MOS)
• Professional Legal Secretary (PLS)

B.S. Business Administration, XYZ University Certified Administrative Professional (CAP), 2018 Microsoft Office Specialist (MOS), 2017

Action Verbs For Executive Assistant Resumes

Executive assistants are masters of reading between the lines and understanding the unspoken needs of their executive. They must be versatile and quick to anticipate potential problems, and smoothly juggle the often chaotic schedule of high-level individuals. When writing your resume, it’s important to emphasize these types of skills with strong action verbs. For example, use words like “oversaw”, “organized”, or “planned” to highlight your ability to smoothly and efficiently handle a variety of tasks. It can be helpful to review the job description and see what types of action verbs they use. However, don’t copy every single one-- try to be creative and find words with similar meanings to tailor your resume to the job.

• Systematized
• Implemented

For more related action verbs, visit Customer Service Action Verbs .

For a full list of effective resume action verbs, visit Resume Action Verbs .

Action Verbs for Executive Assistant Resumes

Skills for executive assistant resumes.

To ensure that your executive assistant resume stands out from the crowd, you’ll want to demonstrate that you have the skills and relevant experience to excel. When crafting your executive assistant resume, make sure to carefully read through the job description. Executive assistant roles often vary considerably across industries -- or even between different types of executives. Different individuals have different needs, and it’s important to make sure that you choose to highlight skills that the hiring manager is looking for. In addition, make sure to go beyond listing skills in your resume’s Skills section. You can expand on what you did in your work experience by describing your expertise in the bullet points of your work experience.

• Executive Administrative Assistance
• Office Administration
• Administrative Assistance
• Executive Calendar Management
• Administration
• Travel Management
• Employee Relations
• Human Resources (HR)
• Calendaring
• Executive Support
• Travel Arrangements
• Business Development
• Vendor Management
• Customer Service
• Management Information Systems (MIS)
• Diary Management
• Event Planning
• Event Management
• Travel Planning
• Microsoft Access
• Corporate Events

How To Write Your Skills Section On an Executive Assistant Resumes

You can include the above skills in a dedicated Skills section on your resume, or weave them in your experience. Here's how you might create your dedicated skills section:

Skills Word Cloud For Executive Assistant Resumes

This word cloud highlights the important keywords that appear on Executive Assistant job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more 'important' it is.

How to use these skills?

Resume bullet points from executive assistant resumes.

You should use bullet points to describe your achievements in your Executive Assistant resume. Here are sample bullet points to help you get started:

Analyzed $800K of monthly marketing spend data to optimize audience, creative and copy of campaigns; increased conversion by 12% MoM and decreased cost per acquisition by 35%

Recommended multi-brand strategy for a leading restaurant chain company to enter fast casual market by evaluating core competencies and performing market analysis

Analyzed fundamental growth drivers via top-down (macro/sector trends, competition) and bottom-up (growth strategy, revenue forecast, cost allocation) approaches, and analysis of senior management and shareholding structure.

Analyzed data from 25000 monthly active users and used outputs to guide marketing and product strategies; increased average app engagement time by 2x, decrease drop off rate by 30%, and increased shares on social media by 3x over 6 months

Doubled new user acquisition from 10-15 users to 20-25 through the implementation of new marketing strategies focused on online advertising and improving the company's web presence, social media, and search engine optimization.

For more sample bullet points and details on how to write effective bullet points, see our articles on resume bullet points , how to quantify your resume and resume accomplishments .

Frequently Asked Questions on Executive Assistant Resumes

What are the most important skills an executive assistant should include on their resume, what should an executive assistant put on their resume.

• Header section: This should include your name, contact details, and links to your online profiles such as LinkedIn . Including the specific job title for the role you’re applying to such as “Executive Assistant to CEO” or “Executive Administrative Assistant” will help you score higher with resume screening software (ATS).
• Professional Experience section: Here, use bullet points to list accomplishments in your previous roles. Show career growth by highlighting previous promotions.
• Education section: Keep this section brief. Note that not all Executive Assistant roles require specialized higher education.
• Skills section.

How do I write resume bullet points on an executive assistant resume?

Designed and implemented a new filing system that reduced average document retrieval times from 15 minutes to 3 minutes.

Implemented a recycling and reuse policy for office supplies, leading to yearly savings of over $10,000.

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Executive Assistant Resume Examples & Guide for 2024

As an executive assistant, you’re used to dealing with high expectations from your boss. Staying organized, problem-solving and resume writing are your specialties

OK, that last one probably caught you off guard. After all, you’re reading this article because you could use a bit of help with your executive assistant resume.

Well, you’ve come to the right place. We’re going to walk you through the entire process of creating an outstanding executive assistant resume. 

• A recruiter-approved executive assistant resume example
• Advice on what to include in your executive assistant resume
• How to make your executive assistant resume stand out [with top tips & tricks]

To start, here’s some inspiration:

An executive assistant resume example, created with our very own resume builder, that’s been approved by recruiters.

Now, read on to learn how to create a resume that looks as amazing (or better) than the one above!

Looking for a resume example for a different position? We've got you covered:

• Consultant Resume
• Business Analyst Resume
• Financial Analyst Resume
• Administrative Assistant Resume
• Office Assistant Resume
• Bookkeeper Resume
• Accountant Resume
• Bank Teller Resume
• Banking Resume
• Career Change Resume

How to Format an Executive Assistant Resume

First step: you need to decide on the format of your executive assistant resume.

Certain information needs to really jump out at employers, and choosing the right resume format will help you emphasize this important content.

Nowadays, the most common resume format is the “reverse-chronological” format. This is the best choice for an executive assistant resume.

Of course, there are other resume formats to consider...

• Functional Resume - This format makes skills the focal point of a resume instead of professional experience. It’s a good option if you don’t have a lot of experience, are transferring to a new industry, or have gaps in your work history.
• Combination Resume - You guessed it: a combination resume is a hybrid between “Functional” and “Reverse-Chronological.” It focuses both on skills AND work experience. The combination resume works best if you have a lot of work experience or you are trying to change industries.

Now that you’ve chosen your resume format, it’s time to get your resume layout right.

Here are the basic layout principles you should follow:

• Margins - One-inch margins on all sides
• Font - Choose a font that “pops”. Just don’t go too crazy. Good: Ubuntu, Roboto, etc. Bad: Comic Sans
• Font Size - Ideal font sizes are 11-12pt for normal text and 14-16pt for headers
• Line Spacing - Use 1.0 or 1.15 line spacing
• Resume Length - Ideally you should keep to a 1-page limit. Having trouble fitting everything on a single page? Check out these one-page resume templates.
• Think of your audience when designing and writing your resume. The one person you absolutely need to convince that you are the right person for the job is the “executive” who you’ll be assisting. And as you know, executives are busy people. Make your resume as concise as possible. That means being selective about which content to include. More to come on that later.

Use an Executive Assistant Resume Template

We hear this all the time from executive assistants: “my past bosses were always old-fashioned, so why shouldn’t I just create a simple resume in Word.”

Maybe that’s true, but we know a way to create a visually striking resume in the same amount of time that it would take you to create that “simple” Word version. Just use an executive assistant resume template .

What to Include in an Executive Assistant Resume

The main sections in an Executive Assistant resume are…

• Contact Information
• Resume Summary
• Work Experience

If you want your resume to stand out more, you can also try these optional sections:

Organizations

Interests & hobbies.

Let’s go through each of these sections and discuss how to properly develop each of them.

Still not clear on which sections to use? Check out our guide to What to Put on a Resume .

How to Get Your Contact Information Right

You’d be shocked at how often people make mistakes with their contact information . And these little errors can immediately prevent you from interviewing for a position. It could be a missing digit in your phone number. Or an email address that isn’t very professional.

For your contact information, include:

• Title - Why reinvent the wheel with this one? Use Executive Assistant.
• Phone Number - Double-check, triple-check this. One typo and your chances of an employer contacting you are gone. 
• Email Address - Use a professional email address ([email protected]); if you don’t have one already, create a new Gmail account specifically for job searching.
• (Optional) Location - This isn’t mandatory, but the company might ask for it as part of its screening process. 
• Mark Baumer - Executive Assistant. 101-358-6095. [email protected]
• Mark Baumer - Pursuing New Opportunities. 101-358-6095. [email protected]

How to Write an Executive Assistant Resume Summary or Objective

Did you know that recruiters spend less than 6 seconds reviewing a resume on average? If you just said “Woah, is that right?” then we can confirm its true.

With that in mind, the lesson for you is this: a recruiter needs to know you are qualified for their job in a single glance. Otherwise your resume won’t even be read.

What’s the quickest way to hook your reader and make sure he or she gives your resume a read?

Easy, write an effective resume summary or objective .

Both the resume summary and objective are sections that go at the top of your resume below the contact information section.

However, the resume summary and objective are not the same, and you will never use both. The main difference between the 2 sections is that…

A resume summary is a 2-4 sentence summary of your professional experiences and achievements.

This is your opportunity to make a bold statement that immediately tells recruiters they should keep reading. It’s the “hook”.

• Executive management professional with 7 years experience assisting Chief Marketing Officers in the logistics and transportation sectors. Proven ability to adapt to constantly changing demands and coordinate travel schedules, having organized 38 separate business trips for a CMO in 2019.

On the flip side, a resume objective is a 2-4 sentence snapshot of your professional goals and aspirations.

• Recent graduate of Trinity College’s Executive Management degree program with an existing two years of experience working in office administration. Managed scheduling and appointment preparation for a financial planner as a full-time office assistant, while also completing my studies. Looking to apply my existing organizational and business skill set in a C-level office.

So, which one do you pick? A summary, or an objective?

You’ll notice from the above examples that the resume summary is used by people who are more advanced in their careers or at least have some direct experience working in the type of role being applied for.

A resume objective is better suited to those who are new to a field (student, graduate, or switching careers). So, the objective tends to read a bit more aspirational.

How to Make Your Data Entry Work Experience Stand Out

Which resume section do employers care about most? Work experience.

Companies want to see that you’ve worked in similar roles or organizations before. Here’s how to structure your work experience section:

• Position name
• Company Name
• Responsibilities & Achievements

Let’s see what that looks like put together:

Executive Assistant to the CEO

DKL Express Services

03/2017 - Present

• Managed the CEO calendar, including scheduling multiple daily meetings and speaking engagements
• Coordinated international business trips by booking flights, hotels and arranging required meetings, often with senior government and corporate representatives
• Responded swiftly to CEO requests for information by liaising with other internal teams to gather inputs
• Prepared meeting briefing packages on a daily basis 
• Independently organized the annual board meeting for three consecutive years, which included identifying available times for full board participation, arranging venue logistics and booking board member travel

Take a look at the last bullet point. This one is important. Why you ask? Because it stresses a major achievement. In this case, the organization of three consecutive annual board meetings.

Highlighting your successes on a resume is proven to be a successful resume writing strategy. 

The more you can be specific about the results you produced for a previous employer, the more the person reading your resume will be able to imagine the value you can add to a company. 

What if You Don’t Have Work Experience? 

Students and recent graduates ask this question all the time. And, frankly, it’s a challenge that applies to all types of jobs, not just executive assistants.

The truth is you need to work with what you’ve got. Chances are you’ve worked at least a summer job or internship. List these jobs but only indicate responsibilities or achievements that are directly relevant to an executive assistant position.

If you don’t have any work experience, list relevant school projects, courses and volunteer work that provide evidence you would be a successful executive assistant.

If you’re a student or recent graduate, you might want to check out our guide on how to make a student resume !

Use Action Words to Upgrade Your Executive Assistant Resume 

• Communicated

What do these words have in common? Well, they don’t really say much. They aren’t power words that convey specific actions. 

A great resume writing strategy is to use very specific verbs, or power words , to make your responsibilities and achievements stand out. Here are just a few that are relevant to executive assistants:

• Coordinated
• Recommended

How to List Education Right

The next section in any executive assistant resume is the “Education” section.

No real tricks here. Just provide your educational experiences in reverse chronological order. Here’s how it should look:

• Degree Type & Major
• University Name
• Years Studied
• GPA, Honours, Courses, and any relevant projects or experiences.

Bachelor of Business Administration

University of Milan

2014 - 2018

• Relevant Courses: Advanced Microsoft Office, Information and Workflow Management, Business Communication Strategies
• Served as Vice-President of Events for the International Business Students Association
• GPA: 3.6 / 4.0

Pretty straightforward, right?

Before moving on, here are some typical questions we get about education on a resume, along with their answers:

• What if I’m not finished college or university yet, or I dropped out?

You should still mention your degree. Just include the years studied. If you are still studying, put “Present” as the end date. E.g. 2017 - Present.

• Do I list my high school education?

Only if you haven’t completed higher education. If you have a college diploma or university degree, it’s obvious you graduated high school.

• What comes first on my resume: education or experience?

If you have any relevant work experience, then this should appear first. If not, education goes first.

Still have questions? Check out our guide on how to list education on a resume .

Top 30 Skills for an Executive Assistant Resume

Every employer has a specific set of skills they look for in candidates. Normally these are listed right in the job description. And when they see them listed on a resume, they automatically pay attention to what they’re reading. 

You can probably guess many of the relevant skills for your line of work. But just in case, here are some of the most commonly sought skills for executive assistants.

Hard Skills for an Executive Assistant:

• Microsoft Word, Excel, Outlook, Powerpoint, SharePoint
• Database management
• Calendar management
• Online research 
• Business Knowledge

Soft Skills for an Executive Assistant:

• Communication (written and verbal)
• Prioritization and problem-solving
• Organization and planning
• Attention to detail
• Phone Etiquette
• Emotional Intelligence
• Responsibility
• Teamwork and delegation
• Management and training
• Flexibility and efficiency
• “Soft Skills” are especially important for executive assistants who need to build trust and good rapport with a typically demanding individual. So use the skills section of your resume effectively by matching your soft skills with those requested in the job description or advertisement.

Looking for a more comprehensive list? Here’s a mega-list of 150+ must-have skills in 2024 .

Other Resume Sections to Consider

You’ve got the main sections of your resume completed and you’ve edited them to perfection. You’re all done...

Think again.

Remember the  #1 goal of your resume is to make you stand out.

So if your resume looks exactly the same as everyone else’s, won’t you just be considered the same as any other candidate?

By putting in a bit of extra effort you can give yourself an edge. Consider these resume add-ons.

Depending on your career and personal interests, you may be (or have been) involved in various organizations outside of your full-time job.

Examples could include any boards you sit on or volunteering work for local community organizations. And your work with these organizations may actually help reinforce your skill set, which is why it’s wise to list them on your resume.

You don’t have to get into a ton of detail. Just list the organization, your role, and one key activity that is relevant to a position as an executive assistant.

In the era of international business, having an executive assistant who speaks multiple languages is definitely valuable to an executive and his/her company. 

You never know when there might be a need for an email to be drafted in Russian, French, Finnish, or any other language you can think of.

If you know any foreign languages and have extra space in your resume, feel free to add a language section.

Make sure to list the languages by proficiency:

• Intermediate

The relationship between an executive and his/her assistant is sacred. Harmony is key and often these two co-workers end up sharing a special bond over hobbies or interests.

It’s a good idea to list some personal interests on your resume to give a sense of your personality. Just keep in mind that certain hobbies might not seem the most professional. Better to reveal your passion for comic books once you’re actually hired.

Not sure which hobbies & interests you want to mention? We have a guide for that!

Match Your Cover Letter with Your Resume

One of the most demanded skills of executive assistants is written communication. What better way to prove you know how to write then to produce the perfect cover letter?

On top of fulfilling an application requirement (yes, the majority of companies want a cover letter), you have an extra opportunity to show that you know how to write a concise, persuasive letter.

Including a cover letter that is targeted to specific employers along with your resume can significantly boost your chances of being invited for an interview.

And the first step to writing a convincing cover letter is to get the structure right. Here’s how to do that:

And here’s what you’d write in each section:

Contact Details

• Your personal contact information, including full name, profession, email, phone number, location.

Hiring Manager’s Contact Information

• Full name, position, location, email

Opening Paragraph

Your introduction should be a bit bold. If you don’t manage to hook the hiring manager here, chances are, they’re not going to read the rest of it. So, mention:

• The position you’re applying for
• Your experience summary and top achievement

Once you’ve got the hiring manager hooked, you can go through the rest of your background. Some potential points to mention here are...

• Why you want to work for this specific company
• Anything you know about the company’s culture
• What are your top skills and how are they relevant for the job
• If you’ve worked in similar industries or positions

Closing Paragraph

This is where you:

• Wrap up any points you missed in the body paragraph
• Thank the hiring manager for their time
• End with a call to action. Something like, “I look forward to discussing how my experience as an X can help the company with Y”

Formal Salutations

Use a formal closing, such or “Sincerely.”

Need extra inspiration? We know that creating a cover letter is very hard work. Not to worry, we’ve got you covered with a step-by-step guide on how to write a cover letter .

Key Takeaways

Alright, you’re ready to rock! 

Assuming you’ve followed all of the advice we’ve provided in this guide, you should be ready to hit send on your application. Then it’s just a matter of waiting for that call or email inviting you for an interview.

OK, fine, before you hit send, let’s just quickly recap the key takeaways from what we covered:

• A reverse-chronological format is your best bet in terms of resume format. Your resume layout should be tidy and easy to read. No goofy fonts and don’t try to cram too much into the layout.
• A resume summary or objective are essential resume elements for catching a hiring manager’s attention.
• Focus on your achievements as much as possible when describing your work experience instead of outlining duties.
• Power up your resume with “power words” that convey action.
• Soft skills should be emphasized on an executive assistant resume.
• Match your executive assistant resume with a cover letter tailored to the position so you can show off your exceptional writing skills.

Suggested Reading:

• Why Should We Hire You - 10+ Best Answers
• How to Answer “What Is Your Greatest Strength” [4 Samples]
• 22+ Strengths and Weaknesses for Job Interviews

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8 Tips for Writing the Perfect Executive Assistant Resume (Plus an Example!)

Behind nearly every busy executive is an even busier executive assistant artfully orchestrating their boss’s jam-packed schedule. Executive assistants (or EAs for short) play a key role in keeping an executive’s office running smoothly, often juggling multiple competing priorities all at once. They somehow, as if by magic, keep everything—meetings, schedules, travel arrangements, and much, much more—on track.

But it’s not magic at all. Executive assistants are smart, savvy, and resourceful professionals, with a knack for multitasking and a talent for interacting with people. Drawing on this specialized skill set, they often make what can be a very challenging job look like a breeze. In reality, it’s a fast-paced role that requires organization and adaptability; one moment a quarterly report is your top priority and the next you need to secure a lunch reservation for 12 people ASAP. It takes a special kind of person to be able to perform this job well.

As the title would suggest, executive assistants generally support one or more executives with their administrative needs, like scheduling meetings and booking travel; business operations, like creating presentations and generating reports; or personal needs, like picking up dry cleaning or taking a car into the shop for repairs. Sometimes an executive assistant serves as the gatekeeper between the boss and their team and plans the office holiday party, too. The role varies vastly from one executive to the next, which can be part of the fun—especially if you like being kept on your toes.

As an EA, your resume should spell out the myriad ways that you can make an executive’s life easier, help their days run more smoothly, and increase their overall efficiency. Capturing the breadth of your responsibilities and achievements as an EA on a single page might prove to be a challenge. It’s totally understandable given the array of tasks an EA might perform in a single day, let alone over the span of several years!

The good news is that writing a standout executive assistant resume is easier than you might think. You just need to follow these eight simple tips.

1. Zero in on Your Ideal Role, Company, Industry, and/or Executive

Because an EA’s responsibilities can vary so greatly, it’s important to get a handle on what you want your role to look like before you start writing your resume. So ask yourself: Is there a specific industry you’d like to target? Do you want to support a single executive or would you prefer to work with a small group of leaders? Are you OK with handling personal matters? Being clear about your preferences will help you draft a strong, compelling resume (and narrow down the roles you apply for!).

2. Tailor your Content

In addition to understanding what you’d like your next EA job to look like, you’ll also need to tailor the content of your resume to reflect the job description for which you’re applying. You’ll find a fantastic guide for doing just that here , but a quick and easy way to fine-tune your tailoring skills is to remember this golden rule: If it’s in the job description and you have experience doing it, then it belongs on your resume.

In other words, if a job posting mentions creating meeting agendas and you’ve created countless agendas with expert efficiency, make sure you mention that on your resume. Conversely, if there’s no mention of assisting with personal needs in the job description, you can leave that portion of your experience out—especially if it’s not something you’d be open to or interested in doing in your next role.

3. Work the Keywords

Chances are, your application is going to pass through an applicant tracking system (or ATS) before it reaches the eyes of a human. And if your resume doesn’t have the right keywords, it might not even make it to a recruiter’s inbox. Customizing your resume for every job you apply to—using the skills and experiences emphasized in the job description—will help you hit all the right terms, but it wouldn’t hurt to work in some executive assistant staples in your initial draft, too.

Here are a few to get you started:

• Booking Travel
• Calendaring
• Confidentiality
• Corporate Communications
• Correspondence
• Editing & Proofreading
• Meeting Coordination
• Microsoft Office Suite
• Preparing Agendas
• Presentations
• Report Generation
• Reviewing Contracts

4. Keep It Interesting (and Be Specific!)

Most executives will emphatically agree that they wouldn’t be able to function without their assistants. That’s a pretty huge deal. As an EA, you play an integral role in the overall success of a business—and the content of your resume should reflect that.

Using bullet points to illustrate your experience and being as specific as possible will help make your resume much more compelling. So rather than simply stating that you drafted email communications on behalf of the CEO, you might say that you “composed 20+ daily email communications, weekly briefings, and quarterly updates on behalf of the CEO, saving her an average of 10 hours a week.” That sounds much more impressive, doesn’t it?

5. Showcase the Numbers

Speaking of being specific, using numbers will help you illustrate and highlight your career accomplishments, making it more likely you’ll catch a recruiter’s eye.

Think of it this way: A recruiter will think it’s good that you’ve booked travel arrangements, but they’ll think it’s great that you coordinated upward of 10 trips a month, including flights, hotel bookings, car rentals, dinner reservations, and meeting agendas, all while staying within the monthly $14K travel budget.

So whether you’ve increased efficiency by 30%, decreased waste by 77%, managed a complex executive calendar with 20+ daily meetings, or saved the company $26K by switching to a new vendor, make sure you don’t leave those numbers out.

6. Highlight Your Special Skills

Are you a whiz with spreadsheets? Do you have a background in event planning? Have you assisted with negotiating several complex contracts? Spend some time reflecting on your unique areas of expertise, as they’ll likely help you stand out. Because executive assistants often find themselves juggling a diverse array of tasks, highlighting your particular mix of skills—technical or otherwise—can be a great way to demonstrate your resourcefulness.

7. Consider a Summary (Optional!)

I typically reserve resume summaries for entry-level job seekers and career changers, so if you’ve already got a few years of EA experience, you can probably skip this. But if you’d like to take a couple of lines (no more than three) to briefly introduce yourself to a prospective employer, it won’t hurt anything either. Here’s what a great EA summary might look like:

“Resourceful executive assistant with five years of experience supporting C-suite executives in the digital advertising space. A scheduling whiz specializing in booking travel and coordinating meetings. Recognized for tact, creativity, and prioritization.”

8. Remember a Few Tried-and-True Resume Guidelines

There are a handful of sacred resume rules that transcend virtually every industry, specialty, and experience level. So I highly recommend keeping these in mind as you draft your executive assistant resume:

• Keep it to a single page (two at most, and only if your situation warrants it ). There are plenty of ways to cut down your resume , including removing experience that’s more than 10 to 15 years old and, going back to number two above, tailoring your resume for each role.
• Follow a chronological format . This common layout works for most job seekers, but if you have a more unconventional work history, are looking to make a career pivot, or don’t have a lot of recent experience, you may want to consider a functional or combination resume instead (just be aware that recruiters and hiring managers tend to eye functional, or skills-based, resumes with caution).
• Create clearly defined sections . This is just one more way to make it super easy for someone to scan your resume and find all of the information they’re looking for.
• Proofread! Then have a friend proofread it for you. Then proofread it yourself again.

What Does an Executive Assistant Resume Look Like?

So what will it look like when you’re finished? That’ll depend greatly on your unique experience and achievements. But here’s an example of a great executive assistant resume for inspiration:

Download sample executive assistant resume

Executive assistants are often the unsung heroes of an organization, literally keeping leadership on task, on schedule, and under budget. Chances are, you’ve achieved some pretty impressive things in your career as an EA (and are excited about continuing to add to your impressive list of accomplishments). Just make your resume reflects that!

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Executive Assistant Resume Examples For 2024 (20+ Skills & Templates)

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Looking to score a job as an Executive Assistant?

You're going to need an awesome resume. This guide is your one-stop-shop for writing a job-winning Executive Assistant resume using our proven strategies, skills, templates, and examples.

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that Executive Assistant role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

• What To Know About Writing A Job-Winning Executive Assistant Resume
• The Best Skills To Include On An Executive Assistant Resume

How To Write A Job-Winning Executive Assistant Resume Summary

How to write offer-winning executive assistant resume bullets.

• 3 Executive Assistant Resume Examples

The 8 Best Executive Assistant Resume Templates

Here's the step-by-step breakdown:

Executive Assistant Resume Overview: What To Know To Write A Resume That Wins More Job Offers

What do companies look for when they're hiring an Executive Assistant?

Companies look for candidates with strong organizational and multitasking skills to manage schedules, coordinate meetings, and handle correspondence. They also look for Executive Assistants with excellent written and verbal communication skills, problem-solving abilities, and proficiency with office software.

Your resume should show the company that your personality and your experience encompass all these things.

Additionally, there are a few best practices you want to follow to write a job-winning Executive Assistant resume:

• Tailor your resume to the job description you are applying for: Tailor your resume for each application, aligning your skills with the specific requirements of each job description.
• Detail previous experiences: Provide detailed descriptions of your roles, emphasizing hard and soft skills related to the job description.
• Bring in your key achievements: Showcase measurable achievements in previous roles and share your best work.
• Highlight your skills:   Highlight your skills in Communication, Management, Microsoft Office, and other abilities relevant to the role.
• Make it visually appealing: Use a professional and clean layout with bullet points for easy readability. Also, ensure formatting and font consistency throughout the resume and limit it to one or two pages.
• Use keywords: Incorporate industry-specific keywords from the job description to pass through applicant tracking systems (ATS) and increase your chances of being noticed by hiring managers.
• Proofread your resume: Thoroughly proofread your resume to eliminate errors (I recommend Hemingway App and Grammarly ). Consider seeking feedback from peers or mentors to ensure clarity and effectiveness!

Let's dive deeper into each of these so you have the exact blueprint you need to see success.

The Best Executive Assistant Skills To Include On Your Resume

Keywords are one of the most important factors in your resume. They show employers that your skills align with the role and they also help format your resume for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan resumes for keywords and qualifications and make it easier for employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized resume. There are two ways to find the right keywords:

1. Leverage The 20 Best Executive Assistant Keywords

The first is to leverage our list of the best keywords and skills for an Executive Assistant resume.

These keywords were selected from an analysis of real Executive Assistant job descriptions sourced from actual job boards. Here they are:

• Communication
• Presentations
• Confidential Information
• Organization
• Microsoft Office
• Correspondence
• Project Management
• Time Management
• Coordination
• Collaborative

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Resume And Target Role

The second method is the one I recommend because it's personalized to your specific resume and target job.

This process lets you find the exact keywords that your resume is missing when compared to the individual role you're applying for.

Here's how it works:

• Open a copy of your updated Executive Assistant resume
• Open a copy of your target Executive Assistant job description
• In the widget below, paste your resume on the left, paste the job description on the right, and hit scan!

ResyMatch is going to scan your resume and compare it to the target job description. It's going to show you the exact keywords and skills you're missing as well as share other feedback you can use to improve your resume.

If you're ready to get started, use the widget below to run your first scan and get your free resume score:

Copy/paste or upload your resume here:

Click here to paste text

Upload a PDF, Word Doc, or TXT File

Paste the job post's details here:

Scan to compare and score your resume vs the job's description.

Scanning...

And if you're a visual learner, here's a video walking through the entire process so you can follow along:

Employers spend an average of six seconds reading your resume.

If you want to win more interviews and offers, you need to make that time count. That starts with hitting the reader with the exact information they're looking for right at the top of your resume.

Unfortunately, traditional resume advice like Summaries and Objectives don't accomplish that goal. If you want to win in today's market, you need a modern approach. I like to use something I can a “Highlight Reel,” here's how it works.

Highlight Reels: A Proven Way To Start Your Resume And Win More Jobs

The Highlight Reel is exactly what it sounds like.

It's a section at the top of your resume that allows you to pick and choose the best and most relevant experience to feature right at the top of your resume.

It's essentially a highlight reel of your career as it relates to this specific role! I like to think about it as the SportsCenter Top 10 of your resume.

The Highlight Reel resume summary consists of 4 parts:

• A relevant section title that ties your experience to the role
• An introductory bullet that summarizes your experience and high-level value
• A few supporting “Case Study” bullets that illustrate specific results, projects, and relevant experience
• A closing “Extracurricular” bullet to round out your candidacy

For example, if we were writing a Highlight Reel for an Executive Assistant role, it might look like this:

The first bullet includes the candidate's years of experience in the role and encompasses the skills that make them fit for the role.

The next two bullets are “Case Studies” of specific results they drove for companies they worked for. The last bullet wraps up with extracurricular information.

This candidate has provided all of the info any employer would want to see right at the very top of their resume! The best part is that they can customize this section for each and every role they apply for to maximize the relevance of their experience.

Here's one more example of an Executive Assistant Highlight Reel:

The content of this example showcases a candidate transitioning from caregiving to an Executive Assistant role, leveraging their experience with and bringing in measurable results in the following bullet points. Then, they wrap up with a high-value extracurricular activity that's related to their target position.

If you want more details on writing a killer Highlight Reel, check out my full guide on Highlight Reels here.

Bullets make up the majority of the content in your resume. If you want to win, you need to know how to write bullets that are compelling and value-driven.

Unfortunately, way too many job seekers aren't good at this. They use fluffy, buzzword-fill language and they only talk about the actions that they took rather than the results and outcomes those actions created.

If you apply this framework to each of the bullets on your resume, you're going to make them more compelling and your value is going to be crystal clear to the reader. For example, take a look at these resume bullets:

❌ Executive Assitant with 8+ years of experience.

✅ Executive Assistant with 8+ years experience in project management, planning, and scheduling, increasing efficiency by 30%.

The second bullet makes the candidate's value  so much more clear, and it's a lot more fun to read! That's what we're going for here.

That said, it's one thing to look at the graphic above and try to apply the abstract concept of “35% hard skills” to your bullet. We wanted to make things easy, so we created a tool called ResyBullet.io that will actually give your resume bullet a score and show you how to improve it.

Using ResyBullet To Write Crazy Effective, Job-Winning Resume Bullets

ResyBullet takes our proprietary “resume bullet formula” and layers it into a tool that's super simple to use. Here's how it works:

• Head over to ResyBullet.io
• Copy a bullet from your resume and paste it into the tool, then hit “Analyze”
• ResyBullet will score your resume bullet and show you exactly what you need to improve
• You edit your bullet with the recommended changes and scan it again
• Rinse and repeat until you get a score of 60+
• Move on to the next bullet in your resume

Let's take a look at how this works for the two resume bullet examples I shared above:

First, we had, “Executive Assistant with 8+ years of experience.” 

ResyBullet gave that a score of 25/100.  Not only is it too short, but it's missing relevant skills, compelling language, and measurable outcomes:

Now, let's take a look at our second bullet,  “Executive Assistant with 8+ years experience in project management, planning, and scheduling, increasing efficiency by 30%.”

ResyBullet gave that a 61 / 100. Much better! This bullet had more content focused on the experience in the Executive Assistant role, while also highlighting measurable results:

Now all you have to do is run each of your bullets through ResyBullet, make the suggested updates, and your resume is going to be jam-packed with eye-popping, value-driven content!

If you're ready, grab a bullet from your resume, paste it into the widget below, and hit scan to get your first resume bullet score and analysis:

Free Resume Bullet Analyzer

Learn to write crazy effective resume bullets that grab attention, illustrate value, and actually get results., copy and paste your resume bullet to begin analysis:, 3 executive assistant resume examples for 2024.

Now let's take a look at all of these best practices in action. Here are three resume examples for different situations from people with different backgrounds:

Executive Assistant Resume Example #1: A Traditional Background

Executive Assistant Resume Example #2: A Non-Traditional Background

For our second Executive Assistant Resume Example, we have a candidate who has a non-traditional background. In this case, they come from a background in caregiving but leverage experiences that help them transition to an Executive Assistant role. Here's an example of what their resume might look like:

Executive Assistant Resume Example #3: Volunteer

For our third Executive Assistant Resume Example, we have a candidate who's worked their first year since graduation as a volunteer. Here's an example of what their resume might look like when applying for an Executive Assistant role:

At this point, you know all of the basics you'll need to write an Executive Assistant resume that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with our ResyBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

Just click any of the templates below to start building your resume using proven, recruiter-approved templates:

Free Job-Winning Resume Templates, Build Yours In No Time .

Choose a resume template below to get started:.

Key Takeaways To Wrap Up Your Job-Winning Executive Assistant Resume

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning Executive Assistant resume:

• Start with a proven resume template from ResyBuild.io
• Use ResyMatch.io to find the right keywords and optimize your resume for each role you apply to
• Open your resume with a Highlight Reel to immediately grab your target employer's attention
• Use ResyBullet.io to craft compelling, value-driven bullets that pop off the page
• Compare the draft of your resume to the examples on this page to make sure you're on the right path
• Use a tool like HemingwayApp or Grammarly to proofread your resume before you submit it

If you follow those steps, you're going to be well on your way to landing more Executive Assistant interviews and job offers.

Now that your resume is taken care of, check out my guide on how to get a job anywhere without applying online!

Paula Martins

Paula is Cultivated Culture's amazing Editor and Content Manager. Her background is in journalism and she's transitioned from roles in education, to tech, to finance, and more. She blends her journalism background with her job search experience to share advice aimed at helping people like you land jobs they love without applying online.

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7 Executive Assistant Resume Examples & Writing Guide

Executive assistant resumes are key for getting interviews. But what should you include? View 7 real executive assistant resume samples paired with writing tips from HR pros. Discover how to structure each resume section - summary, experience, skills, and education - to impress hiring managers. Make your executive assistant resume shine and open doors to top EA roles.

A strong resume is very important if you want to get hired as an executive assistant. Hiring managers look at many resumes, so yours needs to quickly show that you have the right skills and experience for the job.

In this article, you'll find 7 examples of great executive assistant resumes. You'll also learn how to write each section of your resume, step by step. The tips will help you create a resume that grabs attention and increases your chances of getting interviews.

Whether you're looking for your first executive assistant job or want to move up in your career, you'll find advice that you can use right away. By the end of this article, you'll know exactly how to put together a top-notch resume that helps you stand out from other applicants and land the executive assistant position you want.

Common Responsibilities Listed on Executive Assistant Resumes

• Managing and maintaining executive calendars, scheduling meetings, and making travel arrangements
• Preparing and editing correspondence, reports, and presentations
• Acting as a liaison between the executive and internal/external stakeholders
• Handling confidential and sensitive information with discretion
• Prioritizing and managing multiple tasks and projects simultaneously
• Conducting research and compiling data to support executive decision-making
• Managing expense reports and reconciling credit card statements
• Coordinating and organizing events, conferences, and meetings
• Providing administrative support, including answering phones, responding to emails, and managing files
• Assisting with the onboarding and training of new staff members
• Continuously seeking ways to improve efficiency and streamline processes

How to write a Resume Summary

In the realm of professional developments, creating an effective resume is key, particularly the summary or objective section. An expertly crafted summary or objective not only gives a concise overview of your expertise and career goals, but it also serves as your first chance to make a compelling impression on potential employers.

The Importance of Summary/Objective Section in a Resume

Your summary/objective section is akin to the prologue of a fascinating novel. It's your chance to engage the reader, in this case, a potential employer, from the outset. It's a concise summation of your professional prowess, succinctly presented in a digestible manner that sets the stage for the rest of your resume. This section is especially crucial in today's competitive job market, where recruiters and hiring managers often have to sift through countless resumes.

The importance of a well-crafted, compelling summary/objective section cannot be understated. It's not just about showcasing your skills; it's about packaging your professional value in a manner that's as engaging as it is informative. A stellar summary/objective section can elevate your resume in the eyes of recruiters, making you standout in a sea of candidate applications.

How to Craft a Summary/Objective Section

Embarking on the task of creating a summary/objective section might seem daunting, especially if you're just starting out in the professional realm. But fear not, here are some useful tips to guide you in crafting this crucial part of your resume.

Be Clear and Concise : Ensure your summary/objective is straight to the point. It should be clear about your career goals and relevant expertise. Keep it succinct and avoid unnecessary jargon.

Use Action Verbs and Quantifiability : Start your points with strong action verbs. Also, wherever you can, quantify your achievements. Numbers are much easier to understand and make your successes more tangible.

Tailor Your Text : Recognize what the employer is looking for and tailor your summary/objective to match that. It may mean making small changes every time you apply, but it will significantly increase your chances of success.

Avoid Negativity : Keep the tone of your summary/objective positive. Don't mention what you lack or bring up any failures. Focus on what you can offer, instead of what you can't.

Stay Relevant : Ensure all the information is relevant to the job you are applying to. Don't include useless information. Every point should sell you as a candidate for the specific role you are applying for.

Creating a powerful summary/objective section is a lot like magic. Sure, it needs a comprehensive understanding of your skills and career goals, a dash of creativity, and a healthy dose of patience, but once you master it, you'll be well on your way to crafting a standout resume—a feat that would undoubtedly elevate your standing in the professional realm.

Strong Summaries

• Versatile Executive Assistant with over 5 years of experience supporting high-level executives in a fast-paced corporate environment. Proficient in calendar management, event coordination, and communication, providing optimal support to busy executives.
• Dedicated Executive Assistant with a ten-year track record in managing administrative tasks for top executives. Proven ability in liaising with clients, maintaining appointments, and managing special projects.
• Experienced Executive Assistant recognized for making administrative operations smooth through excellent time-keeping skills, proficient organization, and clear communication. Skilled at making travel arrangements, coordinating meetings, and multitasking.
• Result-driven Executive Assistant offering strong organisational skills and proficient in Microsoft Office Suite. Proven expertise in meeting planning, facilitating communication, and prioritizing tasks to increase efficiency.

Why these are strong ?

These are good examples because they highlight the candidates’ main skills, experience, and achievements making it easy for hiring executives to easily see the candidates' qualifications at a glance. Each summary uses different approaches to highlight unique qualifications. For example, the first example highlights versatility and proficiency, the second one focuses on the ten-year track record and liaison skills, the third underlines smooth operation skills, and the last one uses result-oriented approach. Starting with experience and skills in the summary section is a good practice because it allows potential employers to get a clear understanding of what the candidate can offer to their company.

Weak Summaries

• Tasked with coordinating meetings, making travel arrangements, preparing reports, and ensuring day to day office smoothness.
• Helping in managing an executive's schedule, assisting in document preparation, and communicating with senior management, coworkers, and the general public.
• I'm a great team player, always on time, always finish my work, and make good coffee.
• Handling some secretarial duties like coordinating travel, answering phones, and responding to emails. Also responsible for managing calendars and setting up meetings.
• My duties include everything important that an Executive Assistant does.

Why these are weak ?

The telling points of the above examples are all vague, unquantifiable, and generic. They do not give any quantifiable insight into their skills or job performance. They also fail to show any specific achievement or instance where they positively impacted their previous employers. Using such vague statements wouldn't convince hiring managers since it does not indicate the applicant's abilities to handle unique and specific situations in the job. This makes it difficult for employers to imagine them being successful in the role. Furthermore, incorporating humor or trivial details, such as 'makes good coffee', is highly unprofessional and may undermine the seriousness of the role.

Showcase your Work Experience

A well-prepared resume is more than just a chronicle of your working life; it’s an instrument that can help narrate your professional story in a compelling (but no-nonsense) manner. Amidst its many sections, one component that holds remarkable importance is the 'Work Experience' segment. This section not only speaks about where you've been, but also alludes to where you can go, both in skill and capability. Specifically, for an Executive Assistant, it paints a vivid portrait of your capacity to handle administrative tasks, manage business operations, and facilitate smooth company functioning.

Crafting A Transparent Work Experience Section: The Essentials

When assessing how to adeptly articulate your work experience, providing a clear and simple narration of your professional journey becomes integral. For an Executive Assistant, the approach remains the same.

1. Start With The Basics

Always commence by specifying the crucial details of your previous jobs. A straightforward list including your job title (exact industry designation), name of the company, location, and the time frame you worked there is a good place to start. This provides a solid foundation upon which to build your work experience story.

2. Focus on Responsibilities

Next, delve into the key tasks and responsibilities you shouldered. As an Executive Assistant, your roles might span across executive support, corporate communication, event planning, strategic support, and more. Each responsibility need not get equal room; focus on those aspects that mark you out as a uniquely skilled and proficient individual in your area of expertise.

Quantify your achievements and impact in each role using specific metrics, numbers, and percentages to demonstrate the value you brought to your previous employers. This helps hiring managers quickly grasp the scope and significance of your contributions.

3. Spotlight On Achievements

Where many tend to falter is in making their work experience look like just another bland laundry list of responsibilities. The secret lies in integrating your achievements. But remember, the trick here is to balance between bragging and underselling. Bring forth those accomplishments which not only make you feel proud but highlight your added value within a corporate setting.

4. Tailor For The Targets

Every job application is a unique entity, and crafting a 'one-size-fits-all' work experience narrative might fall flat. Skimming through the job requirements of the role you are applying for, and subtly tailoring your work experience to echo these needs, can significantly increase relevance.

Even though your responsibility is to depict your executive assistant role in its comprehensive capacity, elaborate predominantly on those parts which sync up with what your prospective employer is hunting for.

5. Maintain Professional Tone and Language

No matter how informal the company culture might be, preserving a professional tone in the resume is non-negotiable. Communicate your work experience in simplest possible language, avoiding jargon as far as possible.

Remember, as you recount your work experience as an Executive Assistant, your objective is to create an attractive but honest description of your career till now. To achieve this balance, stick to factual information, keep your explanations brief yet robust, and underline the skills that set you apart. It’s all about taking your experience and presenting it in a fashion that speaks not only of where you’ve been, but more importantly, where you can go.

Strong Experiences

• Managed a team of five, delegating tasks and ensuring completion to increase overall efficiency and productivity.
• Coordinated meetings with different executives from a wide range of companies, enhancing networking and professional relationships.
• Assisted with the preparation of company-wide presentations, playing a key role in displaying company performance and future goals.
• Streamlined office operations through improved workflow optimization, introducing technologies for better task management.
• Managed the executive's schedule, arranging meetings and appointments, and ensuring no conflicting engagements.

These examples are good for an Executive Assistant's resume as they are specific, quantifiable, and showcase the individual's accomplishments and skills. The applicant has proven, through these examples, that they can manage teams, maintain professional relationships, assist in significant company operations and handle management responsibilities. The examples highlight task delegation, networking, presentation skills, workflow optimization, and effective management — all of which are vital skills for an Executive Assistant. Such bullet points are more likely to catch a potential employer's interest.

Weak Experiences

• Did stuff for the boss.
• Checked email and other stuff.
• Handled random company things.
• Organized whatever was necessary.
• Managed, like, a ton of paperwork and stuff.

The above examples are considered bad practice for an Executive Assistant's resume for several reasons. Firstly, they lack specificity and detail, which employers seek to understand the candidate's actual competencies and experience. Phrases like 'Did stuff for the boss' are vague and do not highlight any specific skill or responsibility. Secondly, the language used is informal and unprofessional ('stuff', 'like, a ton', etc.), which doesn't give a good impression of the candidate's communication skills. Lastly, they do not result in any tangible or quantifiable outcome. The resume points should ideally illustrate the impact or value added by the candidate in the role. Therefore, more detailed and professionally articulated bullet points would improve these bad examples tremendously.

Skills, Keywords & ATS Tips

Everybody agrees that both hard and soft skills are vital for an Executive Assistant. That's so because these skills help you navigate your work effectively, collaborate with others, and ensure efficiency. But, how do skills relate to keywords and ATS or 'Applicant Tracking System'? That's what we’ll discuss today - minus the unnecessary jargon.

Why Should an Executive Assistant Develop Hard and Soft Skills?

Hard skills are practical abilities you acquire through training or education, such as writing, scheduling, or proficiency in a specific software. As an Executive Assistant, you must have hard skills in project management, administration, and basic IT. These are essential to handle the technical aspects of your role, such as arranging meetings, managing correspondence, and maintaining records.

On the other hand, soft skills are less tangible. They focus on character traits and interpersonal skills. As an Executive Assistant, you need to develop soft skills such as communication, decision-making and problem-solving abilities, and flexibility. These enable you to establish good relationships, sensibly manage crises, and adapt to different situations.

Both hard and soft skills are crucial in striking a balance - hard skills allow you to complete tasks, soft skills make it easier for you to interact with others and emerge as a reliable team player.

The Role of Keywords in Your Resume

Keywords are words or phrases that highlight your skills and qualifications. They describe what you can do and how you can add value to a particular role. These are essential for two reasons. One, they help recruiters understand your skills and expertise at a glance. Two, they are crucial for passing the Applicant Tracking System (ATS), which brings us to our next point.

Understanding the ATS (Applicant Tracking System)

The ATS is a tool used by many companies to manage job applications. This software screens and sorts resumes to find the ones that best match the job description. It uses keywords to do this. If your resume contains keywords that match the job description, it has a better chance of getting past the ATS. This is why it's essential to use keywords in the skills section of your resume.

The Connection Between Keywords, ATS & Skills

Your skills, keywords, and the ATS form a vital triangle. The skills you list form the basis of potential keywords. ATS uses these keywords to determine if your resume matches the job description. Therefore, the connection between these elements is very important!

Here's a simple strategy. Scrutinize the job description. Note down all the required hard and soft skills. These are your potential keywords. Make sure you use these exactly as they are written in the job description in the skills section of your resume. This raises the chances of your resume meeting the criteria established by the ATS.

Overall, hard and soft skills contribute to your effectiveness as an Executive Assistant. Keywords, particularly those used in the skills section, are vital to make your resume ATS-friendly. Ensure that you incorporate skills that are directly related to the job requirements and present them well in your resume. This will set you on a positive path towards landing your desired job.

Remember, your resume is a tool to showcase your capabilities and potential. By understanding and applying these insights, you will be able to create a resume that not only demonstrates your suitability for the Executive Assistant role but also successfully navigates the ATS.

Top Hard & Soft Skills for Full Stack Developers

Hard skills.

• Event Planning
• Project Management
• Administrative Support
• Time Management
• Microsoft Office Suite
• Data Analysis
• Record Keeping
• Conflict Resolution
• Problem Solving
• Office Equipment Maintenance
• Bookkeeping
• Customer service
• Process Improvement
• Social Media Management
• Strategic Planning

Soft Skills

• Communication
• Organizational Skills
• Flexibility
• Adaptability
• Confidentiality
• Interpersonal Skills
• Attention to Detail
• Multitasking
• Decision Making
• Stress Management
• Problem-Solving
• Critical-Thinking
• Time-Management
• Negotiation

Top Action Verbs

Use action verbs to highlight achievements and responsibilities on your resume.

• Coordinated
• Streamlined
• Implemented
• Communicated
• Prioritized
• Administered
• Facilitated

Education & Certifications

To add education/certificates to your resume as an Executive Assistant, start by creating a dedicated "Education" section. Place this section near the top if you're a recent graduate, or towards the bottom if you have a considerable amount of work experience. Include the title of your degree/certificate, the institution where you earned it, and the dates of attendance or completion. For certifications, it's also beneficial to note whether they're currently active and any identifying numbers associated with them. Always remember to prioritize the most relevant qualifications for the job you're applying for.

Some of the most important certifications for Executive Assistants

Validates expertise in Microsoft Office applications, including Word, Excel, PowerPoint, Access, and Outlook.

Recognizes excellence in the administrative profession, focusing on communication, project management, technology, and leadership skills.

Demonstrates expertise in meeting and event planning, including site selection, budgeting, logistics, and risk management.

Validates knowledge and skills in facilitating Scrum teams and promoting Agile project management practices.

Resume FAQs for Executive Assistants

What is the best format for an executive assistant resume.

The most effective format for an executive assistant resume is the reverse-chronological format. This format highlights your most recent and relevant experience first, making it easy for hiring managers to quickly assess your qualifications. It also allows you to showcase your career progression and achievements in a clear, concise manner.

How long should an executive assistant resume be?

An executive assistant resume should typically be one to two pages long, depending on the length of your career and the depth of your experience. If you have less than 10 years of experience, aim for a one-page resume. For those with more extensive experience, a two-page resume is acceptable. Focus on including the most relevant and impactful information that demonstrates your skills and accomplishments.

What are the most important skills to highlight on an executive assistant resume?

When crafting your executive assistant resume, focus on highlighting a mix of technical, organizational, and interpersonal skills. Some key skills to include are: proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), strong written and verbal communication, excellent time management and multitasking abilities, attention to detail, problem-solving skills, and the ability to work well under pressure. Additionally, emphasize any experience with project management, event planning, or managing confidential information.

How can I make my executive assistant resume stand out?

To make your executive assistant resume stand out, focus on quantifying your achievements and demonstrating the impact you've had in your previous roles. Use specific examples and metrics to showcase your success, such as 'Implemented a new filing system that increased efficiency by 30%' or 'Managed executive calendar, scheduling over 50 meetings per week and ensuring no conflicts.' Additionally, tailor your resume to the specific job description, highlighting the skills and experiences that align with the company's needs. Finally, use a clean, professional design and error-free writing to create a polished and compelling resume.

An Executive Assistant provides administrative support to top executives. To craft an impactful resume: Highlight organizational skills managing busy schedules and travel. Spotlight communication abilities handling confidential matters. Demonstrate multitasking expertise juggling diverse tasks. Emphasize relevant experience with strong action verbs like "coordinated", "prioritized" and "facilitated". Tailor your resume to the role's specific requirements.

Highly organized and proactive Executive Assistant with a proven track record of supporting C-level executives in fast-paced environments. Adept at streamlining operations, managing complex schedules, and facilitating seamless communication. Committed to driving efficiency and contributing to organizational success.

• Manage the CEO's calendar, prioritizing meetings and appointments to ensure optimal time management and productivity.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation.
• Prepare and distribute meeting agendas, take detailed minutes, and follow up on action items to ensure timely completion.
• Act as a liaison between the CEO and internal departments, facilitating effective communication and collaboration.
• Oversee expense reporting and reconciliation, ensuring compliance with company policies and financial guidelines.
• Supported a team of three senior executives, managing their calendars, travel, and administrative tasks.
• Implemented a new filing system, improving document organization and retrieval efficiency by 30%.
• Coordinated off-site meetings and company events, handling logistics, vendor management, and on-site support.
• Conducted research and compiled reports on industry trends and competitor analysis to support executive decision-making.
• Mentored and trained two junior administrative assistants, fostering their professional development and growth.
• Provided comprehensive administrative support to the CFO and the finance department.
• Managed the CFO's calendar, prioritizing meetings and ensuring effective time allocation.
• Processed invoices, expense reports, and purchase orders, maintaining accurate financial records.
• Coordinated the preparation and distribution of monthly financial reports to key stakeholders.
• Assisted in the planning and execution of quarterly board meetings and investor presentations.
• Calendar Management
• Travel Coordination
• Meeting Planning
• Expense Reporting
• Document Management
• Executive Support
• Project Coordination
• Vendor Management
• Presentation Preparation

Junior Executive Assistant role: Supporting high-level executives with scheduling, travel logistics, and confidential tasks. Requires excellent multitasking, communication, and organizational skills. Resume tips: Highlight administrative experience, attention to detail, and proficiency with office software. Quantify achievements like streamlining processes. Tailor your skills to anticipate executives' needs.

Highly motivated and detail-oriented Junior Executive Assistant with a proven track record of providing exceptional administrative support to top-level executives. Skilled in managing complex schedules, coordinating travel arrangements, and optimizing organizational processes to enhance efficiency and productivity. Adept at building strong professional relationships and maintaining confidentiality in high-pressure environments.

• Provided comprehensive administrative support to the Chief Financial Officer and executive team, managing complex calendars and coordinating high-level meetings and events.
• Streamlined expense reporting processes, reducing reimbursement processing time by 40% and ensuring timely and accurate submissions.
• Collaborated with cross-functional teams to organize executive off-sites and quarterly board meetings, handling all logistical aspects and ensuring flawless execution.
• Managed confidential correspondence and sensitive documents, maintaining the utmost discretion and professionalism.
• Developed and implemented a new filing system, improving document accessibility and retrieval times by 25%.
• Supported a team of 5 senior consultants, managing calendars, scheduling meetings, and coordinating travel arrangements.
• Acted as the primary point of contact for internal and external stakeholders, handling inquiries and providing timely and accurate information.
• Prepared and edited presentations, reports, and correspondence, ensuring adherence to company branding and quality standards.
• Assisted with onboarding new hires, creating training materials and facilitating orientation sessions.
• Organized team-building events and volunteer opportunities, fostering a positive and collaborative work environment.
• Provided general administrative support to the HR department, handling data entry, filing, and document management.
• Assisted with the coordination of interviews and candidate assessments, ensuring a smooth and efficient hiring process.
• Maintained office supplies inventory, anticipating needs and placing orders to ensure uninterrupted operations.
• Greeted visitors and answered incoming calls, directing inquiries to the appropriate team members and providing exceptional customer service.
• Collaborated with the facilities team to coordinate office maintenance and repairs, ensuring a safe and comfortable work environment.
• Meeting Coordination
• Stakeholder Communication
• Onboarding Assistance
• Office Supply Management
• Customer Service
• Filing Systems
• Facility Coordination
• Proficient in Microsoft Office Suite

An Entry Level Executive Assistant provides crucial administrative support to executives, managing schedules, travel plans, and correspondence. Requirements include excellent organizational abilities, multitasking skills, and computer proficiency. When crafting your resume, highlight any administrative experience, strong communication skills, and tech abilities like the MS Office suite. Focus on showcasing your time management and organizational talents. Keep your resume concise yet impactful at one page.

Highly motivated and detail-oriented Entry Level Executive Assistant with a passion for supporting executives and contributing to organizational success. Skilled in managing schedules, coordinating meetings, and maintaining confidentiality. Adept at multitasking and thriving in fast-paced environments while ensuring exceptional accuracy and efficiency.

• Provided administrative support to a team of 5 executives, managing calendars, scheduling meetings, and coordinating travel arrangements
• Maintained an organized filing system for confidential documents and ensured timely distribution of reports and correspondence
• Assisted in the preparation of presentations and reports, ensuring accuracy and adherence to brand guidelines
• Demonstrated strong attention to detail by proofreading and editing documents, resulting in error-free materials
• Received commendation from executives for exceptional organizational skills and proactive approach to task management
• Supported a busy office of 20+ employees by managing phone lines, greeting clients, and handling general inquiries
• Maintained office supplies inventory and placed orders as needed, ensuring uninterrupted operations
• Assisted with the onboarding process for new hires, preparing necessary documentation and coordinating orientation sessions
• Demonstrated adaptability by quickly learning new software systems and processes, contributing to improved office efficiency
• Received positive feedback from colleagues and supervisors for strong communication skills and ability to handle multiple tasks simultaneously
• Provided administrative support to the university's student services department, serving a diverse student population
• Maintained an organized and welcoming front desk area, directing students to appropriate resources and services
• Assisted with data entry and record-keeping, ensuring accurate and up-to-date student information in the database
• Demonstrated strong interpersonal skills by effectively communicating with students, faculty, and staff
• Received recognition from the department head for exceptional customer service and commitment to student success
• Travel Arrangements
• Proofreading and Editing
• Phone and Email Etiquette
• File Organization

A C-Level Executive Assistant provides high-level support to top executives, managing schedules, travel, and confidential matters. When crafting a resume, highlight exceptional organizational, communication, and problem-solving abilities. Emphasize experiences showcasing multitasking, prioritization under pressure. Include relevant certifications. Focus on succinct yet compelling descriptions within the word limit.

Dynamic and highly motivated C-Level Executive Assistant with over a decade of experience supporting top executives in fast-paced, high-pressure environments. Proven track record of optimizing workflows, managing complex schedules, and facilitating seamless communication. Known for exceptional organizational skills, keen attention to detail, and the ability to anticipate and proactively address challenges.

• Provide high-level administrative support to the CEO, managing complex calendar, travel arrangements, and correspondence
• Act as a liaison between the CEO and internal departments, ensuring smooth communication and timely resolution of issues
• Coordinate board meetings, prepare agendas, and maintain confidential records and documents
• Implement process improvements that increased efficiency and productivity across the executive team by 25%
• Manage special projects and events, consistently delivering exceptional results under tight deadlines
• Provided comprehensive administrative support to the CFO, managing calendar, travel, and expense reports
• Prepared financial reports and presentations for executive meetings and board meetings
• Coordinated with finance and accounting teams to ensure accurate and timely reporting
• Implemented a new expense reporting system, reducing processing time by 30% and improving accuracy
• Managed the onboarding process for new hires in the finance department, ensuring smooth transitions
• Provided administrative support to multiple executives, managing calendars, travel, and correspondence
• Coordinated meetings and events, ensuring flawless execution and positive stakeholder experiences
• Managed office supplies and equipment, ensuring optimal inventory levels and timely maintenance
• Implemented a new filing system, improving document organization and retrieval time by 40%
• Trained and mentored junior administrative staff, fostering a culture of continuous improvement
• Event Management
• Office Management
• Correspondence Management
• Liaising with Internal Departments
• Training & Mentoring
• Confidentiality & Discretion
• Adaptability & Flexibility

An Executive Assistant to the CEO handles complex administrative operations including scheduling, travel and correspondence. Required skills: superb multitasking, time management and interpersonal abilities. When writing your resume, emphasize any experience providing elite-level executive support. Quantify achievements evidencing your organizational prowess and capacity to juggle multiple mission-critical priorities seamlessly.

Dynamic and proactive Executive Assistant with extensive experience supporting C-level executives in fast-paced environments. Adept at anticipating needs, managing complex schedules, and facilitating seamless communication. Exceptional organizational and problem-solving skills, combined with a strong commitment to confidentiality and professionalism.

• Provide comprehensive administrative support to the CEO, including managing calendar, travel arrangements, and correspondence
• Serve as a liaison between the CEO and internal departments, ensuring smooth communication and timely resolution of issues
• Organize and coordinate high-level meetings, board meetings, and corporate events
• Prepare and edit executive-level presentations, reports, and other confidential documents
• Implement and maintain efficient filing systems and databases for easy retrieval of critical information
• Supported a team of senior executives, prioritizing and managing multiple tasks and projects simultaneously
• Coordinated domestic and international travel, including booking flights, accommodations, and ground transportation
• Managed expense reports and reconciliations, ensuring adherence to company policies and procedures
• Planned and executed company-wide events, including annual meetings, conferences, and employee recognition programs
• Trained and mentored junior administrative staff, fostering a collaborative and efficient work environment
• Provided administrative support to multiple executives in a fast-paced, high-profile entertainment industry setting
• Managed complex calendars, coordinating meetings and appointments with clients, agents, and industry professionals
• Handled sensitive and confidential information with the utmost discretion and professionalism
• Assisted in the planning and execution of industry events, premieres, and client meetings
• Demonstrated flexibility and adaptability in meeting the diverse needs of multiple executives and departments
• Confidential Communication
• Liaison and Coordination
• Problem-solving
• Professionalism

A Senior Executive Assistant provides comprehensive administrative and operational support to C-suite executives. To craft an effective resume: 1) Highlight relevant experience managing executives' schedules, travel arrangements, and confidential matters with poise. 2) Showcase skills in project coordination, communication, multitasking, and proficiency with office tools like MS Office suite. 3) Demonstrate an ability to anticipate needs, solve problems, and prioritize in a fast-paced environment. 4) Use a clean, easy-to-scan format that highlights your qualifications concisely.

Highly accomplished Senior Executive Assistant with over 10 years of experience supporting C-suite executives in fast-paced, high-pressure environments. Proven track record of optimizing workflows, managing complex schedules, and facilitating seamless communication across all levels of the organization. Adept at anticipating needs, problem-solving, and delivering exceptional results with a proactive and detail-oriented approach.

• Serve as a liaison between the CEO and internal/external stakeholders, facilitating effective communication and collaboration
• Organize and coordinate executive-level meetings, board meetings, and company-wide events
• Develop and implement process improvements to streamline operations and enhance efficiency
• Manage confidential information with the utmost discretion and maintain strict confidentiality
• Provided comprehensive administrative support to the President, managing calendar, travel, and communication
• Coordinated cross-functional projects and initiatives, ensuring timely completion and successful outcomes
• Prepared and edited executive-level presentations, reports, and correspondence
• Managed expense reports, budget tracking, and financial administration for the President's office
• Served as a trusted advisor, offering strategic insights and recommendations to support decision-making
• Provided administrative support to multiple executives, managing calendars, travel, and communication
• Coordinated meetings, events, and conferences, ensuring flawless execution and logistics
• Managed projects and initiatives, collaborating with cross-functional teams to drive results
• Developed and maintained filing systems, ensuring efficient organization and retrieval of information
• Provided exceptional customer service to internal and external stakeholders
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Expertise in calendar management and scheduling
• Strong project management and organizational skills
• Excellent verbal and written communication skills
• Proven ability to manage multiple priorities and meet tight deadlines
• Exceptional attention to detail and accuracy
• Proactive problem-solving and decision-making abilities
• Strong interpersonal skills and ability to build relationships at all levels
• Adept at managing confidential information with discretion
• Proficient in expense reporting and budget tracking
• Experienced in event planning and coordination
• Ability to work independently and collaborate effectively in a team environment
• Adaptable and flexible in a fast-paced, dynamic work environment
• Skilled in process improvement and workflow optimization
• Proficient in customer relationship management (CRM) systems

An Executive Administrative Assistant provides comprehensive support to ensure seamless operations for executives. Key responsibilities include managing complex schedules, arranging travel, preparing reports and presentations, and prioritizing correspondence. Proficiency in MS Office, outstanding organizational and communication abilities are required. When crafting your resume, clearly highlight relevant administrative experience, including quantifiable achievements. Emphasize your exceptional multi-tasking, time management, and interpersonal skills. Use distinct section headings for a polished format. Finally, incorporate keywords from the job posting to demonstrate your qualifications directly align with the requirements.

Highly organized and detail-oriented Executive Administrative Assistant with over 10 years of experience supporting C-level executives in fast-paced environments. Adept at managing complex schedules, optimizing workflows, and facilitating seamless communication. Known for discretion, adaptability, and a proactive approach to problem-solving.

• Manage the CEO's calendar, prioritizing meetings and appointments to ensure optimal time management
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries
• Prepare and edit executive correspondence, presentations, and reports
• Liaise with internal departments and external stakeholders to facilitate effective communication and project coordination
• Organize and maintain confidential files and documents, ensuring compliance with company policies and legal requirements
• Provided comprehensive administrative support to the SVP of Operations
• Managed expense reports, invoice processing, and budget tracking
• Coordinated onboarding and training for new executive assistants
• Planned and executed high-level meetings, events, and conferences
• Developed and implemented process improvements to streamline administrative tasks
• Supported the CFO and other finance executives with daily administrative tasks
• Managed calendars, scheduled meetings, and coordinated travel arrangements
• Prepared and distributed financial reports and presentations
• Maintained filing systems and ensured the confidentiality of sensitive information
• Assisted with the planning and execution of quarterly board meetings and investor relations events
• Calendar management
• Travel coordination
• Expense reporting
• Meeting and event planning
• Document preparation and editing
• Project coordination
• Confidential information management
• Process improvement
• Stakeholder communication
• Office management
• Time management
• Attention to detail

Executive Assistant Resume Examples and Templates for 2024

• Resume Examples

How To Write an Executive Assistant Resume

• Resume Text Examples

As an executive assistant, your resume should show your ability to support high-level executives, handle complex tasks, and maintain efficient operations within the organization. Executive assistant job postings may have a wide range of desired skills, so it is essential to highlight your past work experience that fits those skills.

• Entry-Level
• Senior-Level

1. Write a dynamic profile summarizing your executive assistant qualifications

Resume profiles should be concise, personalized, and packed with relevant keywords from the job description. In about 2-3 sentences, highlight your unique skills, experiences, and accomplishments that align with the executive assistant role. Emphasize your expertise in providing comprehensive support, excellent communication, and organizational skills. Use action verbs and highlight your extensive background by telling readers how long you’ve worked in the industry. Remember, your executive assistant resume profile serves as a snapshot of your qualifications, so make it engaging and tailored to meet the organization’s specific needs.

Senior-Level Profile Example

Passionate and talented administrative professional with over a decade of experience promoting company objectives. Experience supporting teams and C-suite executives. Expertise includes corporate event planning, scheduling, administrative tasks, travel coordination, and other office management tasks.

Entry-Level Profile Example

Talented administrative professional and recent graduate in Communication Sciences and Disorders. 2+ years experience in customer service avenues, including receptionist and wait staff positions, demonstrating a commitment to identifying needs and working hard to accommodate them.

2. Showcase your executive assistant experience

As you recount your professional experience, show readers how you achieved success through your daily job duties instead of just giving a list of responsibilities. Use specific metrics, such as the number of executives supported, successful projects completed, or cost-saving measures implemented.

Feature your skills in calendar management, travel coordination, and other relevant tasks. Provide concrete evidence of your abilities to show potential employers that you take the initiative and work to get results. Giving examples of how you positively impacted the workplace will increase your chances of impressing hiring managers.

Senior-Level Professional Experience Example

Executive Assistant, APQ Media Inc, Kent, OH June 2014 – Present

[Regional headquarters for entertainment company with 1,000+ employees]

• Support staff of 10+ C-level executives and vice presidents as needed, assisting such as answering phones, booking appointments, and ordering lunch
• Write and send over 25 corporate communications per month on behalf of the CFO, including team-level distributions and company-wide memos
• Prepare for events, including preparations for SEC filings and earnings calls, as well as training sessions and town halls
• Assist in any other manner requested, such as one-off research projects, mailings and package delivery, and presentation organization

Entry-Level Professional Experience Example

Receptionist, Morty’s Salon, Amherst, MA May 2016 – July 2017

[High-end salon with 25+ employees]

• Looked up reservations in the management software to ensure customers were attended to on time, consistently maintaining client satisfaction rating of over 95%
• Answered phones and optimized the appointment schedule for clients, leading to a 20% increase in average number of clients served per day
• Greeted guests at the front door and welcomed them to the salon
• Kept the salon clean, including washing out sinks, wiping down chairs, sweeping floors, and keeping the front desk tidy

3. Include education and certifications relevant to executive assistants

It’s always important to highlight any education or certifications that enhance your skills in the field. Doing so demonstrates your commitment to professional development and adds credibility to your executive assistant resume. Even if you don’t have a high-level degree, consider including any specialized training you’ve completed around executive support, project management, communication, or relevant software proficiency.

Organize your education section with your highest level of education first. Then, list the degree’s title, the institution’s name and location, and the completion date. Follow this same format and create a certifications section for any executive assistant or administrative certifications you’ve earned.

• [Degree Name]
• [SCHOOL NAME], [City, State Abbreviation] [Dates Enrolled]
• Bachelor of Arts (B.A.) Communication
• AMHERST COLLEGE, Amherst, MA August 2015 – May 2019

4. Include a list of skills and proficiencies related to executive assistants

As hiring managers work to find the next addition to their team, they have a list of skills in mind that candidates must meet. Companies post these necessary skills for all to see within their job postings. Study the job descriptions of the roles you’re interested in and tailor your skills section to align with each position. Although executive assistants may require similar knowledge across the board, each company often has a subset of skills they’re looking for in a candidate. These skills will vary from job to job, so do your research. Here’s a list of skills companies may look for in an executive assistant:

How To Pick the Best Executive Assistant Resume Template

The best resume template for executive assistants is clean, organized, and professional in appearance. The template should have clear sections highlighting and differentiating your work history, education, and key skills. Choose a design that complements the corporate environment and takes a simple approach to presenting your work. Look for templates that prioritize readability and consistency while avoiding overly flashy and intricate designs that may distract from the content. The goal is to present your information in a visually appealing format that emphasizes your suitability for the position.

Executive Assistant Text-Only Resume Templates and Examples

Jebediah Smith (123) 456-7890 | [email protected] | Anywhere, USA | linkedin.com/in/yourname

Talented administrative professional and recent graduate in Communication Sciences and Disorders. 2+ years experience in customer service avenues, including receptionist and wait staff positions, that demonstrate a commitment to identifying needs and working hard to accommodate them.

Professional Experience

Hostess, TGIMonday, Amherst, MA December 2018 – Present

[Local franchise of national restaurant chain with 50+ employees]

• Expedite to-go orders, including adding sides, plastic silverware and condiments to prepare for pick-up, which has helped maintain an average rating of over 4.8 out of 5 on both Uber Eats and DoorDash
• Bus tables and arrange table settings for new patrons, reducing wait times by over 30%
• Greet guests at the front door and welcome them to the restaurant
• Manage the seating chart, seating guests in rotation based on server sections and capacity
• Communicate consistently with wait staff and cooking staff to ensure customers receive their food in a timely manner

Receptionist, Morty’s Salon, Amherst, MA May 2016 – July 2017

• Kept the salon clean, including washing out sinks, wiping down chairs, sweeping floors and keeping the front desk tidy
• Strong verbal and written communication
• Customer service skills
• Attention to detail

Bachelor of Arts, Communication, Amherst College, Amherst, MA August 2015 to May 2019

Joaquin Smith (123) 456-7890 | [email protected] | Anywhere, USA | linkedin.com/in/yourname

Enthusiastic executive assistant with 7 years of experience in providing consistent support to C-suite professionals and other corporate leaders. Expertise in scheduling, event planning and general office management. Ready to support corporate growth and development through hands-on assistance for key executives.

Executive Assistant, Aloricorp, Plantation, FL January 2016 – Present

[Global financial services firm with 10,000+ employees]

• Remotely oversee C-suite calendars for team of 10+ executives and manage virtual conference room availability
• Manage annual corporate events budget of over $250,000, including arranging for catering, renting out spaces, negotiating payment and scheduling
• Coordinate with event staff at venues to ensure all events follow predetermined schedules
• Draft, review and distribute corporate communications from the CEO specifically and the company at large

Event Planning Assistant, Windesk Inc., Hollywood, FL January 2013 – December 2016

[Innovative IT company with 1,000+ employees]

• Served as the point person for organizing 20+ corporate events per year, communicating upcoming conferences and social gatherings with all team members
• Assisted in managing annual event budget of over $100,000, working to find venues, decor, support services and food that fall in line with spending expectations
• Worked with other event management staff to plan events of all kinds from start to finish, including conferences, trainings, seminars, parties and off-sites
• Managed guest lists to determine proper food and drink orders as well as adequate space needs

Associate of Science, Business Administration, Broward College, Fort Lauderdale, FL August 2007 to May 2009

• Event planning
• Vendor coordination
• Excellent customer service
• Expert written and verbal communication skills
• Organization
• Inventory management
• Microsoft Office

Jack Smith (123) 456-7890 | [email protected] | Anywhere, USA | linkedin.com/in/yourname

Passionate and talented administrative professional with over a decade of practice in promoting company objectives. Experience in supporting teams as well as C-suite executives. Expertise includes corporate event planning, scheduling, administrative tasks, travel coordination and other office management tasks.

Executive Assistant, APQ Media Inc, Kent, OH June 2014 – Present

• Support staff of 10+ C-level executives and vice presidents as needed, providing assistance such as answering phones, booking appointments and ordering lunch
• Prepare for events, including preparations for SEC filings and earnings calls as well as training sessions and town halls
• Assist in any other manner requested, such as one-off research projects, mailings and package delivery and presentation organization

Administrative Assistant, Auto Repair Shop, Mansfield, OH July 2009 – April 2014

[Family-owned auto repair business that has been operating for over three decades]

• Served as company receptionist, greeting visitors, answering phones, providing directions and contacting team members about visitors and deliveries, leading to a customer satisfaction rating of over 97%
• Managed office supply budget of $1,000 per year, including assessing use, price comparison and ordering
• Acted as the primary point of contact for visitors as well as employees with administrative support queries
• Coordinated with supply and repair vendors to manage office needs, such as equipment repair and furniture requisition

Bachelor of Arts, History, The College of Wooster, Wooster, OH September 2007 – May 2011

Frequently Asked Questions: Executive Assistant Resume Examples and Advice

What are common action verbs for executive assistant resumes -.

We understand crafting the professional experience section of your resume can be challenging, especially when trying to find the right words. One way to keep your readers engaged and wanting to read more is by using action verbs to show how you accomplished your work. To get you started, we’ve compiled a list of common action verbs you can use to illustrate your responsibilities. These verbs will inject energy into your bullet points, allowing you to showcase your skills dynamically. Consider using the words on your executive assistant resume:

How do you align your resume with a job description? -

Although the overall employment of executive assistants is projected to decrease by 8 percent over the next decade, nearly 354,000 new positions will become available simultaneously each year as people retire. To stand out from other applicants, aligning your resume is imperative. The best way to do this is by studying the job description for each position you plan to apply for, working in keywords, choosing the most relevant skills, and speaking to each employer's needs. Taking the time to do this will significantly improve your chances of landing an interview.

What is the best Executive Assistant resume format? -

The chronological format is the most common and often best choice for executive assistants. This layout focuses on your work history and is a solid option for professionals with plenty of experience to fill out a resume. If you’re still building up your work experience, choose a functional resume format instead. This format emphasizes your key skills and allows you to build a well-rounded document with less professional history. The best format for your executive assistant resume will ultimately depend on your needs and what you have to work with.

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A well-crafted cover letter significantly enhances your chances of securing an interview in your job search. The secret to an effective cover letter is tailoring it to the specific organization you’re applying to. Our comprehensive executive assistant cover letter guide provides valuable insights on customizing your document. For other cover letter examples in related roles, check out our administrative assistant and office assistant cover letter examples.

Frank Hackett

Certified Professional Resume Writer (CPRW)

Frank Hackett is a professional resume writer and career consultant with over eight years of experience. As the lead editor at a boutique career consulting firm, Frank developed an innovative approach to resume writing that empowers job seekers to tell their professional stories. His approach involves creating accomplishment-driven documents that balance keyword optimization with personal branding. Frank is a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers and Career Coaches (PAWRCC).

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7 Executive Assistant Resume Examples for Your 2024 Job Search

Executive Assistants are highly organized and have a knack for anticipating needs. As an Executive Assistant, your resume should be just like your job - organized, efficient, and tailored to the needs of the employer. In this guide, we'll review 9 Executive Assistant resume examples that will help you stand out from the competition.

Resume Examples

Resume guidance.

• High Level Resume Tips
• Must-Have Information
• Why Resume Headlines & Titles are Important
• Writing an Exceptional Resume Summary
• How to Impress with Your Work Experience
• Top Skills & Keywords
• Go Above & Beyond with a Cover Letter
• Resume FAQs
• Related Resumes

Common Responsibilities Listed on Executive Assistant Resumes:

• Manage executive's calendar and schedule, including arranging meetings, conferences, and travel
• Prepare and edit correspondence, reports, and presentations
• Create and maintain databases and executive contact lists
• Manage and coordinate executive projects, including research, data analysis, and report preparation
• Develop and maintain filing systems, both electronic and paper
• Monitor and respond to emails, phone calls, and other inquiries
• Prepare expense reports, manage executive budgets, and reconcile corporate credit card statements
• Coordinate and plan events, such as staff meetings, conferences, among other special events
• Develop and maintain relationships with internal and external stakeholders
• Provide administrative support to other departments within the organization, as needed special projects and other duties as assigned
• Routinely prepare agendas and take detailed minutes of meetings
• Assist with onboarding and training of new employees to ensure new hires are adequately brought up to speed
• Track and monitor progress of key projects

You can use the examples above as a starting point to help you brainstorm tasks, accomplishments for your work experience section.

Executive Assistant Resume Example:

• Managed and coordinated a high-profile executive project, resulting in a 10% increase in revenue and a 15% improvement in customer satisfaction.
• Developed and implemented an efficient filing system, reducing document retrieval time by 30% and improving overall organization.
• Maintained and nurtured relationships with key stakeholders, resulting in a 20% increase in business partnerships and collaborations.
• Provided administrative support to multiple departments, including managing calendars, coordinating meetings, and preparing reports, resulting in a 25% increase in departmental efficiency.
• Developed and maintained a comprehensive database of executive contacts, resulting in a 15% increase in successful business connections.
• Assisted with onboarding and training of new employees, resulting in a 20% reduction in ramp-up time and increased productivity.
• Managed executive budgets and reconciled corporate credit card statements, resulting in a 10% reduction in expenses and improved financial accuracy.
• Planned and coordinated successful events, including staff meetings and conferences, resulting in a 20% increase in attendance and positive feedback.
• Provided detailed minutes of meetings and tracked progress of key projects, resulting in a 15% increase in project completion rates and improved communication among team members.
• Project management
• Time management
• Organizational skills
• Database management
• Budget management
• Event planning
• Relationship building
• Administrative support
• Calendar management
• Report preparation
• Onboarding and training
• Meeting coordination
• Communication skills
• Attention to detail
• Problem-solving
• Multitasking
• Confidentiality
• Microsoft Office proficiency
• Adaptability
• Team collaboration

C-Level Executive Assistant Resume Example:

• Managed the complex calendar and coordinated meetings and appointments for a C-level executive, resulting in a 95% on-time attendance rate for all scheduled meetings.
• Developed and maintained a filing system for the executive, reducing time spent searching for documents by 30%.
• Assisted with special projects as needed, including organizing a company-wide event that resulted in a 25% increase in employee engagement.
• Arranged and coordinated travel plans, itineraries, and agendas for the executive, resulting in a 100% on-time arrival rate for all business trips.
• Prepared expense reports with 100% accuracy, ensuring timely reimbursement for the executive and maintaining a positive relationship with vendors.
• Acted as a liaison between the executive and internal/external contacts, managing communication with stakeholders and ensuring timely responses to inquiries.
• Prepared and edited correspondence, reports, and presentations for the executive, resulting in a 20% increase in efficiency and a 15% increase in quality of work.
• Managed and updated contact databases, ensuring accurate and up-to-date information for all contacts and reducing errors by 25%.
• Provided administrative support to the executive team, including managing schedules, coordinating meetings, and handling confidential information with discretion and professionalism.
• Filing system organization
• Travel arrangements
• Expense report preparation
• Stakeholder communication
• Correspondence drafting and editing
• Presentation preparation
• Schedule management
• Confidentiality and discretion
• Interpersonal skills

Junior Executive Assistant Resume Example:

• Managed executive's calendar and scheduled meetings, conferences, and travel arrangements, resulting in a 95% on-time arrival rate for all meetings and events.
• Prepared and edited correspondence, reports, and presentations, resulting in a 20% increase in executive's productivity and efficiency.
• Researched and created presentations for executive-level meetings, resulting in a 30% increase in engagement and participation from attendees.
• Managed and maintained executive's projects and deadlines, resulting in a 100% completion rate for all projects within the given timeline.
• Prepared agendas and made arrangements for committee, board, and other meetings, resulting in a 90% attendance rate for all meetings.
• Assisted with special projects as needed, resulting in a 25% increase in overall project success rate.
• Prepared and submitted expense reports, resulting in a 100% accuracy rate and a 20% reduction in overall expenses.
• Coordinated and directed office services, such as records, departmental finances, and housekeeping, resulting in a 15% increase in overall office efficiency.
• Created and maintained filing systems, resulting in a 30% reduction in time spent searching for documents and information.
• Travel coordination
• Meeting and event planning
• Written and verbal communication
• Report and presentation preparation
• Research and data analysis
• Deadline management
• Agenda preparation
• Expense reporting
• Office coordination
• Financial management
• Filing and organization
• Microsoft Office Suite proficiency

Executive Assistant to CEO Resume Example:

• Managed the CEO's calendar and travel arrangements, ensuring all meetings and events were scheduled efficiently and effectively.
• Developed and maintained filing systems, resulting in a 25% increase in organization and productivity.
• Acted as a liaison between the CEO and other departments, facilitating communication and collaboration to achieve company-wide goals.
• Prepared and edited correspondence, reports, and presentations, ensuring accuracy and professionalism in all communications.
• Managed and updated contact lists, resulting in a 15% increase in efficiency and accuracy of communication.
• Assisted with special projects and other duties as assigned, contributing to the success of various company initiatives.
• Prepared agendas and took detailed minutes at meetings, ensuring all important information was captured and communicated effectively.
• Coordinated and managed projects, including researching and gathering information, resulting in successful completion of projects within deadlines and budgets.
• Prepared and submitted expense reports, ensuring accuracy and timely reimbursement for the CEO.
• Travel planning and coordination
• Interdepartmental communication
• Liaison between CEO and other departments
• Correspondence and report preparation
• Presentation creation and editing
• Contact list management
• Special project assistance
• Meeting agenda preparation
• Minute taking
• Project coordination and management
• Expense report preparation and submission
• Prioritization and multitasking
• Problem-solving and decision-making
• Adaptability and flexibility
• Strong written and verbal communication
• Proficiency in Microsoft Office Suite
• Research and information gathering
• Relationship building and networking
• Team collaboration and support

Entry Level Executive Assistant Resume Example:

• Managed and maintained executive's calendar, scheduling over 100 meetings and appointments per month with 95% accuracy.
• Prepared and edited over 50 reports and presentations, ensuring all documents were error-free and delivered on time.
• Coordinated travel arrangements for executive and team, resulting in a 20% reduction in travel expenses.
• Organized and executed logistics for 10 committee and board meetings, ensuring all attendees were present and materials were distributed on time.
• Created and maintained a filing system for over 500 documents, reducing search time by 50% and improving overall organization.
• Assisted with special projects, including a company-wide survey, resulting in a 90% response rate and valuable insights for the executive team.
• Monitored industry trends and news, providing weekly updates to executive team and identifying potential opportunities for growth.
• Managed executive's expense reports, saving the company over $5,000 in unnecessary expenses.
• Created and maintained spreadsheets and databases, resulting in a 30% increase in team productivity and efficiency.
• Document organization and filing
• Industry trend monitoring
• Expense report management
• Spreadsheet and database creation

Senior Executive Assistant Resume Example:

• Developed and implemented a new system for managing executive calendars, resulting in a 25% reduction in scheduling conflicts and a 15% increase in meeting efficiency.
• Collaborated with internal and external stakeholders to plan and execute a successful company-wide event, resulting in a 20% increase in attendance and positive feedback from attendees.
• Managed travel arrangements for executives, negotiating discounts with vendors and reducing travel expenses by 10%.
• Implemented a new system for tracking and managing expenses, resulting in a 30% reduction in errors and a 20% increase in efficiency.
• Developed and maintained effective relationships with key stakeholders, resulting in a 15% increase in customer satisfaction and a 10% increase in revenue.
• Managed special projects, including the development and implementation of new policies and procedures, resulting in a 25% increase in operational efficiency.
• Managed and coordinated executive-level meetings, including preparing agendas, taking notes, and following up on action items, resulting in a 20% increase in meeting productivity.
• Developed and edited presentations, reports, and other documents, resulting in a 15% increase in quality and accuracy.
• Handled confidential information with discretion, ensuring the security and privacy of sensitive data.
• Event planning and execution
• Travel arrangements and negotiation
• Expense tracking and management
• Relationship building and stakeholder management
• Policy and procedure development
• Meeting coordination and preparation
• Presentation development and editing
• Report writing and editing
• Time management and prioritization
• Problem-solving and critical thinking
• Communication and interpersonal skills
• Attention to detail and accuracy
• Basic understanding of financial principles
• Organizational and multitasking skills

Executive Administrative Assistant Resume Example:

• Developed and implemented a new filing system, resulting in a 30% reduction in time spent searching for documents and improving overall organization.
• Coordinated and executed a successful company-wide event, resulting in a 25% increase in attendance and positive feedback from attendees.
• Managed executive calendars and travel arrangements for a team of 5 executives, ensuring timely and efficient scheduling and reducing scheduling conflicts by 50%.
• Streamlined and improved the invoice processing system, resulting in a 20% reduction in processing time and a 15% reduction in errors.
• Collaborated with HR to develop and implement a new onboarding process for new hires, resulting in a 40% reduction in onboarding time and an increase in new hire satisfaction scores.
• Managed and maintained a budget of $500K, ensuring accurate tracking and reporting of expenses and reducing overspending by 10%.
• Developed and maintained a database of vendor contracts, resulting in a 25% reduction in time spent searching for contract information and improving overall organization.
• Managed and coordinated a team of 3 administrative assistants, providing guidance and support to improve team productivity by 20%.
• Prepared and presented monthly reports on departmental finances, providing valuable insights and recommendations for cost-saving measures and improving overall financial transparency.
• Organization
• Process improvement
• Invoice processing
• Onboarding coordination
• Team leadership
• Financial analysis
• Vendor contract management
• Communication

High Level Resume Tips for Executive Assistants:

As an Executive Assistant, your role is critical to the success of your organization. You are responsible for managing the day-to-day operations of the executive team, ensuring that they have the support they need to make strategic decisions and drive the business forward. When it comes to creating a resume that showcases your skills and experience, it's important to focus on the key priorities that hiring managers are looking for in an Executive Assistant. Here are some of our top tips for creating a compelling Executive Assistant resume: Highlight your ability to manage complex projects and tasks: As an Executive Assistant, you are often responsible for managing multiple projects and tasks simultaneously. Highlight your ability to prioritize tasks, manage competing demands, and meet deadlines, demonstrating your strong organizational and time-management skills. Emphasize your communication and interpersonal skills: Your role as an Executive Assistant involves interacting with a variety of stakeholders, including executives, team members, and clients. Emphasize your strong communication and interpersonal skills, including your ability to work collaboratively, resolve conflicts, and communicate effectively. Demonstrate your proficiency with relevant software and tools: In any Executive Assistant role, your expertise with tools like Microsoft Office, Google Suite, CRM platforms, and project management systems will be very relevant and valuable to an organization. Be sure to highlight your proficiency with these types tools, related technology skills, and any certifications or training you've received in this area. Emphasize your attention to detail: As an Executive Assistant, accuracy and attention to detail are critical to success. Highlight your ability to manage complex information, maintain meticulous records, and ensure quality control. Showcase your problem-solving skills: As an Executive Assistant, you are often the first line of defense when problems arise. Emphasize your ability to identify and resolve issues quickly and effectively, demonstrating your problem-solving skills. Tailor your resume to the job and company: Customize your resume to each job you apply for, emphasizing the skills and experiences that make you a strong fit for the specific role and company. Use the job description to identify the key skills and qualifications the employer is seeking, and highlight how you meet those requirements. By following these tips, you can create a resume that showcases your strengths as an Executive Assistant and helps you stand out in a competitive job market.

Must-Have Information for a Executive Assistant Resume:

Here are the essential sections that should exist in an Executive Assistant resume:

• Contact Information
• Resume Headline
• Resume Summary or Objective
• Work Experience & Achievements
• Skills & Competencies

Additionally, if you're eager to make an impression and gain an edge over other Executive Assistant candidates, you may want to consider adding in these sections:

• Certifications/Training

Let's start with resume headlines.

Why Resume Headlines & Titles are Important for Executive Assistants:

Executive assistant resume headline examples:, strong headlines.

• Highly organized Executive Assistant with 5+ years of experience supporting C-suite executives in fast-paced environments
• Proactive Executive Assistant with a proven track record of anticipating needs and streamlining operations for senior leadership teams
• Detail-oriented Executive Assistant with exceptional communication skills and expertise in managing complex calendars and travel arrangements for executives

Why these are strong:

• These resume headlines are strong for Executive Assistants as they highlight key skills and experiences that are essential to the role. The first headline emphasizes the candidate's organizational skills and experience supporting high-level executives. The second headline showcases the candidate's proactive approach and ability to streamline operations for senior leadership teams. Finally, the third headline highlights the candidate's attention to detail and expertise in managing complex calendars and travel arrangements, which are crucial skills for Executive Assistants. Overall, these headlines effectively communicate the candidate's strengths and value proposition to hiring managers.

Weak Headlines

• Executive Assistant with Strong Administrative Skills
• Experienced Executive Assistant with Excellent Communication Abilities
• Detail-Oriented Executive Assistant with Organizational Expertise

Why these are weak:

• These resume headlines need improvement for Executive Assistants as they lack specificity and fail to highlight the candidate's unique value or accomplishments. The first headline is too generic and doesn't provide any context or results. The second headline mentions experience and communication skills, but doesn't showcase any measurable achievements or certifications that could strengthen the candidate's profile. The third headline mentions being detail-oriented and organized, but doesn't provide any examples or metrics to support these claims.

Writing an Exceptional Executive Assistant Resume Summary:

Executive assistant resume summary examples:, strong summaries.

• Highly organized Executive Assistant with 7 years of experience supporting C-level executives in fast-paced environments. Skilled in managing complex calendars, arranging travel, and coordinating meetings and events. Proven ability to anticipate needs and provide exceptional administrative support, resulting in increased efficiency and productivity for executives.
• Detail-oriented Executive Assistant with 5 years of experience in the finance industry, supporting senior-level executives in investment banking and private equity firms. Proficient in managing confidential information, preparing financial reports, and conducting research. Recognized for exceptional communication skills and ability to build strong relationships with clients and stakeholders.
• Strategic Executive Assistant with 10 years of experience supporting CEOs and Board Members in the healthcare industry. Expert in managing multiple projects simultaneously, developing and implementing administrative policies and procedures, and overseeing office operations. Skilled in building and leading high-performing teams, resulting in increased productivity and streamlined processes.
• These resume summaries are strong for Executive Assistants as they highlight the candidates' key skills, industry-specific experience, and quantifiable achievements. The first summary emphasizes the candidate's organizational skills and ability to provide exceptional administrative support, making them an asset to any executive team. The second summary showcases the candidate's expertise in the finance industry and their ability to manage confidential information, making them highly appealing to firms in this sector. Lastly, the third summary demonstrates the candidate's strategic thinking and leadership skills, making them an ideal candidate for supporting high-level executives in the healthcare industry.

Weak Summaries

• Executive Assistant with experience in managing calendars, scheduling meetings, and providing administrative support, seeking a new opportunity to utilize my skills in a fast-paced environment.
• Experienced Executive Assistant with strong communication and organizational skills, capable of handling multiple tasks simultaneously, looking for a challenging role in a reputable organization.
• Executive Assistant with a proven track record of supporting senior executives, managing travel arrangements, and coordinating events, seeking a new opportunity to contribute to the success of a growing company.
• These resume summaries need improvement for Executive Assistants as they lack specific details on the candidate's achievements, skills, and unique value proposition. The first summary provides only a general overview of the candidate's experience, without mentioning any specific accomplishments or industries. The second summary, though longer, still lacks concrete examples of the candidate's communication and organizational skills or how they have contributed to the success of their previous employers. The third summary mentions a "proven track record" but doesn't provide any quantifiable results or details on the candidate's successes in supporting senior executives, managing travel arrangements, or coordinating events, which would make their profile more compelling to potential employers.

Resume Objective Examples for Executive Assistants:

Strong objectives.

• Detail-oriented and organized Executive Assistant with a strong background in managing calendars, travel arrangements, and administrative tasks, seeking a challenging role to support C-level executives and contribute to the smooth functioning of a fast-paced organization.
• Highly motivated and proactive Executive Assistant with excellent communication and problem-solving skills, seeking an opportunity to work with senior leaders and assist in managing projects, events, and other high-level tasks to ensure the success of the organization.
• Experienced Executive Assistant with a proven track record of providing exceptional administrative support to executives and teams, seeking a role where I can leverage my skills in managing complex schedules, coordinating meetings, and handling confidential information to contribute to the growth of a dynamic company.
• These resume objectives are strong for up and coming Executive Assistants because they showcase the candidates' relevant skills, experience, and eagerness to contribute to the success of the organization. The first objective emphasizes the candidate's organizational skills and experience in managing administrative tasks, which are important attributes for an Executive Assistant. The second objective showcases the candidate's proactive nature and ability to work with senior leaders, making them a promising fit for a role that involves managing high-level tasks. Lastly, the third objective highlights the candidate's experience in providing exceptional administrative support, demonstrating their ability to handle complex schedules and confidential information.

Weak Objectives

• Seeking an Executive Assistant position where I can utilize my organizational skills and attention to detail to support high-level executives.
• Aspiring Executive Assistant with some administrative experience, seeking to develop my career in a fast-paced corporate environment.
• Recent graduate with a degree in business administration, interested in an Executive Assistant role to gain experience in supporting senior executives.
• These resume objectives need improvement for up and coming Executive Assistants because they lack specificity and don't effectively showcase the unique value or skills the candidates possess. The first objective is generic and doesn't provide any information about the candidate's background, passion, or relevant experience. The second objective hints at some administrative experience, but it doesn't mention any specific achievements, education, or industries the candidate is interested in. The third objective, although it mentions a degree in business administration, doesn't elaborate on the candidate's expertise, skills, or any particular area of executive support they are passionate about, which would make their profile more appealing to potential employers.

Generate Your Resume Summary with AI

Speed up your resume creation process with the ai resume builder . generate tailored resume summaries in seconds., how to impress with your executive assistant work experience:, best practices for your work experience section:.

• Highlight your ability to manage multiple tasks and priorities simultaneously, while maintaining a high level of organization and attention to detail.
• Showcase your experience in managing complex calendars, scheduling meetings, and coordinating travel arrangements for executives.
• Emphasize your communication skills, including your ability to communicate effectively with executives, team members, and external stakeholders.
• Demonstrate your problem-solving skills by highlighting instances where you identified and resolved issues before they became bigger problems.
• Highlight your experience in managing confidential information and sensitive situations with discretion and professionalism.
• Showcase your ability to work independently and take initiative, while also being a team player and collaborating with others.
• Mention any experience you have in project management, event planning, or budget management.
• Lastly, ensure that your language is clear, concise, and professional, and avoid using industry jargon or overly technical terms.

Example Work Experiences for Executive Assistants:

Strong experiences.

Coordinated and executed all logistics for a high-profile executive retreat, including travel arrangements, event planning, and vendor management, resulting in a successful and well-received event attended by over 100 executives.

Managed the CEO's complex calendar and travel schedule, ensuring all appointments and meetings were scheduled efficiently and effectively, resulting in a 20% increase in the CEO's productivity.

Developed and implemented a new filing system for the executive team, resulting in a 30% increase in efficiency and a reduction in errors.

Successfully managed multiple projects simultaneously, including event planning, budget management, and vendor coordination, resulting in on-time and on-budget project completion.

Acted as a liaison between the executive team and external stakeholders, effectively communicating and managing expectations, resulting in improved relationships and increased trust.

Conducted research and analysis on industry trends and best practices, providing valuable insights and recommendations to the executive team, resulting in informed decision-making and improved strategic planning.

• These work experiences are strong because they showcase the Executive Assistant's ability to manage complex logistics, communicate effectively, and provide valuable insights and recommendations to the executive team. The use of specific metrics and action-oriented language demonstrates the candidate's ability to deliver tangible results and effectively support the executive team.

Weak Experiences

Coordinated travel arrangements for executives, including booking flights, hotels, and ground transportation.

Managed calendars and scheduled meetings for multiple executives, ensuring timely and efficient communication.

Assisted with administrative tasks such as filing, data entry, and document preparation.

Acted as the main point of contact between the executive and internal/external stakeholders, managing communication and providing support as needed.

Assisted with the planning and execution of company events, ensuring all aspects were well-organized and executed smoothly.

Handled various administrative tasks, such as filing, data entry, and expense reports, to maintain an efficient and organized office environment.

• These work experiences are weak because they lack specificity and do not showcase the impact of the individual's work or the benefits brought to the company. They provide generic descriptions of tasks performed without highlighting any achievements or results. To improve these bullet points, the candidate should focus on incorporating metrics to demonstrate their efficiency and effectiveness, using more powerful action verbs, and providing clear context that demonstrates their ability to support executives and contribute to successful outcomes.

Top Skills & Keywords for Executive Assistant Resumes:

Top hard & soft skills for executive assistants, hard skills.

• Calendar Management
• Travel Coordination
• Meeting Coordination
• Budget Management
• Project Management
• Event Planning
• Data Analysis and Reporting
• Communication Skills
• Microsoft Office Suite
• Time Management
• Research and Analysis
• Record Keeping and Filing

Soft Skills

• Organization and Attention to Detail
• Communication and Interpersonal Skills
• Time Management and Prioritization
• Adaptability and Flexibility
• Problem Solving and Critical Thinking
• Confidentiality and Discretion
• Multitasking and Efficiency
• Initiative and Proactivity
• Professionalism and Poise
• Resourcefulness and Creativity
• Teamwork and Collaboration
• Emotional Intelligence and Relationship Building

Go Above & Beyond with a Executive Assistant Cover Letter

Executive assistant cover letter example: (based on resume).

[Your Name] [Your Address] [City, State ZIP Code] [Email Address] [Today’s Date]

[Company Name] [Address] [City, State ZIP Code]

Dear Hiring Manager,

I am excited to apply for the Executive Assistant position at [Company Name]. With my extensive experience in managing high-profile executive projects, developing efficient filing systems, and maintaining strong relationships with key stakeholders, I am confident that I can make a significant contribution to your team.

In my most recent role, I managed and coordinated a high-profile executive project, resulting in a 10% increase in revenue and a 15% improvement in customer satisfaction. I also developed and implemented an efficient filing system, reducing document retrieval time by 30% and improving overall organization. Additionally, I maintained and nurtured relationships with key stakeholders, resulting in a 20% increase in business partnerships and collaborations.

In my previous roles, I provided administrative support to multiple departments, managed executive budgets, planned and coordinated successful events, and assisted with onboarding and training of new employees. Through these experiences, I have developed strong organizational, communication, and problem-solving skills that will enable me to excel in this position.

I am confident that my skills and experience make me a strong candidate for this position. I am excited about the opportunity to contribute to the success of [Company Name] and look forward to discussing my qualifications further.

Thank you for considering my application.

[Your Name]

As an Executive Assistant, you are the backbone of your organization, providing crucial support to top-level executives and ensuring the smooth operation of the business. To showcase your skills and experience, it's important to pair your resume with a tailored cover letter that highlights your unique value proposition and demonstrates your passion for the role.

Here are some compelling reasons for submitting a cover letter as an Executive Assistant:

• Personalize your application and showcase your understanding of the company's needs and culture
• Highlight your ability to manage complex tasks and prioritize competing demands, which are essential skills for Executive Assistants
• Share success stories and achievements that demonstrate your impact on the organization, such as streamlining processes or improving efficiency
• Communicate your strong communication and interpersonal skills, which are crucial for building relationships with executives and stakeholders
• Illustrate your attention to detail and ability to anticipate needs, which are key qualities for success in this role
• Differentiate yourself from other applicants who might have opted not to submit a cover letter, showing your commitment to going above and beyond in your job search.

By submitting a cover letter along with your resume, you can showcase your unique skills and experience, demonstrate your passion for the role, and stand out from the competition. Don't miss this opportunity to make a strong first impression and increase your chances of landing an interview.

Resume FAQs for Executive Assistants:

How long should i make my executive assistant resume.

An Executive Assistant resume should ideally be one to two pages long. The length of the resume depends on the individual's experience and the relevance of the information to the specific job they are applying for. A one-page resume is suitable for those with a few years of experience or those who are making a career change and have transferable skills. This format allows you to showcase your most relevant skills, experience, and accomplishments concisely. A two-page resume is more appropriate for Executive Assistants with extensive experience or a wide range of skills that are relevant to the position. In this case, it is important to ensure that the information is well-organized and easy to read, focusing on the most significant achievements and responsibilities. Regardless of the length, it is crucial for Executive Assistants to tailor their resume to the specific job they are applying for, highlighting the skills and experiences that are most relevant to the employer

What is the best way to format a Executive Assistant resume?

The best way to format an Executive Assistant resume is to focus on clarity, organization, and showcasing relevant skills and experiences. Here are some key elements to consider when formatting an Executive Assistant resume: 1. Contact Information: At the top of the resume, include your full name, phone number, email address, and LinkedIn profile link if applicable. This ensures that potential employers can easily get in touch with you. 2. Professional Summary: Write a brief, 3-4 line summary that highlights your experience, skills, and career goals as an Executive Assistant. This section should be tailored to the specific job you are applying for and should grab the reader's attention. 3. Work Experience: List your work experience in reverse chronological order, starting with your most recent position. For each position, include the company name, your job title, the dates of employment, and a brief description of your responsibilities and achievements

Which Executive Assistant skills are most important to highlight in a resume?

As an AI language model, I do not have personal experience or opinions. However, based on my training data, some important Executive Assistant skills to highlight in a resume include strong communication skills, organizational abilities, time management, attention to detail, problem-solving, and proficiency in technology and software. Additionally, highlighting experience in managing calendars, arranging travel, coordinating meetings and events, and handling confidential information can also be beneficial. It is important to tailor the skills highlighted in the resume to the specific job description and company culture to increase the chances of being selected for an interview.

How should you write a resume if you have no experience as a Executive Assistant?

If you have no experience as an Executive Assistant, it is important to highlight any transferable skills and experiences that can demonstrate your ability to perform the duties of an Executive Assistant. Here are some tips for writing a resume: 1. Start with a strong objective statement that highlights your interest in becoming an Executive Assistant and your willingness to learn and grow in the role. 2. Focus on your education and any relevant coursework or certifications that you have completed. This can include courses in business administration, office management, or communication. 3. Highlight any administrative or support roles that you have held in the past, even if they were not specifically Executive Assistant positions. This can include roles such as receptionist, administrative assistant, or customer service representative. 4. Emphasize any transferable skills that you have developed in your previous roles, such as strong communication skills, attention to detail, organization, and time management. 5. Use specific examples to demonstrate your skills and experiences. For example, if you have experience managing

Compare Your Executive Assistant Resume to a Job Description:

• Identify opportunities to further tailor your resume to the Executive Assistant job
• Improve your keyword usage to align your experience and skills with the position
• Uncover and address potential gaps in your resume that may be important to the hiring manager

Related Resumes for Executive Assistants:

Executive assistant resume example, senior executive assistant resume example, junior executive assistant resume example, c-level executive assistant resume example, entry level executive assistant resume example, executive administrative assistant resume example, executive assistant to ceo resume example, more resume guidance:.

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Executive Assistant resume example & writing guide

How to write an executive assistant resume

How do you pass the ats test, demonstrate that you understand the industry, speak the hiring manager’s language.

If you are the power behind the throne, the velvet glove that covers the iron fist, the quietly competent admin who practically runs the place but always lets the boss think he’s in charge … then let us assist you in writing the perfect executive assistant resume. 

You are there to help executives achieve their objectives. The life of an executive assistant is one of facilitation and selflessness. All executives have their own priorities to keep their part of the business running smoothly, but often there are tasks where they simply don’t have the time or expertise to take on. That is where an executive assistant comes in — with an intuitive understanding of the challenges their bosses face, and a knack for overcoming the obstacles that slow them down, allowing them to concentrate on their core roles.

We all know what it feels like to be distracted by details that take our minds off a crucial task. Successful executive assistants deal with all those annoying distractions so that the boss doesn’t have to. Good executive assistants are worth their weight in gold, because sometimes those distractions can cause business-critical harm if they are not dealt with in the right way. As an executive assistant, your resume has to demonstrate how you always keep things running smoothly. This guide will show you how to:

• Showcase your ability to glide like a swan while frantically paddling under the surface.
• Cover the varied aspects of your job – you take on hundreds of tasks every week.
• Ensure that you use role-specific language to pass the ATS test.
• Use the resume format that best highlights your most relevant experience.

Along with our sample resumes and builder tool , we will help you to get a job that is challenging and most suited to your unique skill set, while passing the ATS software test. We will explore how to make any executive feel like you would be not only helpful but indispensable.

What does an executive assistant do?

As the workplace changes, the roles of executive assistants also change, and over the past few years they are actually taking on many of the tasks that their executives are simply unfamiliar with because they are so new. They are not only helping executives through change, they are leading them through change. They are supporters, office assistants , personal assistants , planners , coordinators and managers . 

In many cases, they are also gatekeepers for all sorts of internal and external problems and seek to solve them before they hit their boss’s desk. A boss who isn’t being constantly bombarded by unwanted issues is a happy and productive boss. The resume of an executive assistant has to portray the candidate as someone who will go to great lengths to minimize problems and avoid complications. Risk mitigation is key, and you always have to keep an eye on what is coming up tomorrow. Your future employer is looking for someone who is able to spot trends, identify problems, deal with people, communicate ideas and most importantly, listen and understand the needs of those they support. All of these traits need to shine through in your resume.

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The nature of the role will vary greatly depending on the industry in which you work and the functional area of your boss, but there are a number of common aspects. People tend to always need help with the same things, and the personalities of executives often dictate that they have common weaknesses. But what elements of the role could you include? 

The first job of any executive assistant is to make sure that every administrative task is completed efficiently. They might be doing it themselves or checking that the boss has done everything necessary – with an eagle eye for detail and a resolute approach to solving problems. 

Executive assistants help to plan every aspect of the executive’s activity and help to coordinate with a multitude of internal and external stakeholders. Executive assistants are master communicators, both in spoken and written forms, and understand that other people do what is required only if they understand it in the first place. 

Executive assistants manage inventory and equipment – it is surprising just how many things are required to run a business efficiently. Their role as project managers cannot be underestimated – they seek to answer questions and provide solutions without having to bother the boss. As technology becomes more sophisticated, they work to ensure that the boss is making the most of the latest methodologies. 

We should not forget the more mundane aspects, such as meeting and travel coordination, but for an executive assistant no task is unimportant. Everything contributes to the success of the whole. Does your resume communicate the fact that you are willing to do anything and everything to make the life of the executive easier? If not, why not? That is your purpose. All of these aspects should be woven into the story your resume tells.

Applicant Tracking Systems (ATS) are computer applications that screen resumes before people do. Because each executive will have very specific requirements, the job description will contain the keywords that need to appear in a relevant resume. Executive assistant positions can be extremely competitive, with lots of applicants, so to select the most suitable people, ATS software will be used to choose those whose resumes are most suited. 

If you do not include the right keywords, you risk your resume not being read by a human at all. Applicants that understand how an ATS works have an actual chance of delivering their resume to human eyes, and the recruitment journey can begin in earnest. The keywords for an executive assistant will cover many of the functional aspects of the role and will be common for most roles.

It is a great idea to look at an employer’s website to understand the demands that might be placed on an EA and gauge the language that the business uses. For the executive assistant, this is important because every business will have different expectations and a different structure for how its executives do their jobs.

Executive assistant summary resume example 

More than anything else, your prospective bosses are looking for someone who can make their lives easier. Your summary has to adopt a tone of willingness and assistance. You will do whatever it takes to make things happen for your boss. 

Don’t just describe what you do, describe how you do it. Help the reader to imagine what it is like to have you as an ally. Make that person want to hire you, or otherwise the competitors might. 

Cultivate an air of exclusivity and excellence in the summary. Make the reader want to read on. After an employer reads an executive assistant’s resume summary, he or she should be thinking: “I need this person working with me now.” 

An executive assistant should ideally be an expert in the intricacies of the industry. Because the summary is a free-form section, it is the perfect place to go into a little more detail about how you understand those specifics. You don’t need to go into great detail – if you show that you understand one aspect, you are likely to understand others. This should signal to the reader that this is going to be a fit.

To a reasonable extent, use the same type of language that is included in the job description. Word clouds are useful software to pick out hidden patterns from the text, informing useful strategies for how to present yourself. If the keywords that the hiring manager has specified for the job description are sprinkled throughout your summary, now you’re speaking the same language.

Enthusiastic and experienced Executive Assistant, bringing forth an impressive background serving as a source of critical support for Executive Management Leaders. Adept at maintaining accurate schedules, filing systems, and office correspondence. Committed to utilizing my organizational skills to provide optimal support to busy executives. 

Executive assistant employment history resume example

The mix of how you communicate your experience base is important. Include the more basic skills and experiences in your earlier roles and go into more detail about your more advanced attributes in the more recent ones. Your seniority may not have changed hugely, but it will give a sense of increased responsibility. 

It is rare that executive assistants include facts and figures in their resumes, but if you have taken part in or led any operational changes, this is exactly what will set you apart from your peers. Your future boss will be interested in the bottom line, so an executive assistant who also has a sound commercial understanding will be a great person to have on the team. 

Show that you know what makes the business tick. Your employment history should also show your absorption of sales training and methodologies. You have to portray yourself as someone who is keen to learn. 

Executive Assistant, PepsiCo, White Plains, NY January 2013 - October 2019

• Reported to the CEO and handled a wide variety of day-to-day tasks.
• Maintained schedules, communicated with clients, and arranged travel.
• Handled accounts payable and receivable, and maintained documentations.
• Coordinated company events and ensured employees remained up-to-date on events and initiatives.

Executive Assistant, Hunter Public Relations, New York May 2010 - September 2013

• Managed company meeting calendar and handled travel arrangements for two of the company's busiest executives.
• Proofread and prepared documents.
• Kept meeting minutes and distributed important information to employees.
• Maintained a meticulously organized internal filing system.

Skills section resume example

The role is so varied that any employer would expect a lot of skills details. 

A common mistake that many executive assistants make is assuming that a potential employer knows what they do, and they do not go into enough detail on their resumes. This is a problem from an ATS perspective because it does not see the keywords that it is expecting, and it is a problem from a hiring manager perspective because they think that the individual does not care enough to share the details. 

First, here are a few longer-form examples of how an executive assistant might list his or her skills. These longer examples are ideal to sprinkle throughout the employment history section and can use much of the same vocabulary that is included in the separate skills section. Repetition is not a bad thing in certain circumstances – as long as you are driving the right messages home.

• Administrative and operational support for a range of board directors
• Coordination and planning of all aspects of business activity
• Writing presentations and managing all business correspondence
• Full responsibility for all data management and IT integrations
• Inventory management of equipment and business supplies
• Organizing and scheduling calendars, travel and meetings in a busy office
• Management of information flow, with only the biggest issues escalated
• Administrative Skills
• Excellent Multitasking Skills
• Motivated Attitude
• Verbal and Written Communication Skills
• Office Technology Skills
• Project Management Skills

The words that you choose to use in your resume will have a direct impact on the perception of your skills and experience. Take your time and make sure that they communicate the blend of your ability and your potential.

Choosing the best resume format for an executive assistant

Sometimes less is more. If you are careful enough about the type of language that you choose, you should have plenty of space in a one-page resume to make sure that it is readable and highlights the parts of your experience that really matter. The format should be easy to read. Be consistent in your use of bullet points and lists, and don’t go into too much detail that could be expanded upon during a job interview . Try not to repeat activities or skills in multiple parts of the resume. Make sure that you include enough keywords for the ATS, but there is no need to repeat them for impact. Ensure that it can be “read” by humans and machines and make it easy to scan during a busy interview.

Executive assistant education CV example 

There is a significant amount of discipline involved in achieving solid academic results, and some employers may have minimum educational requirements that should be reflected on your CV. While a track record of experience is important, the mix of education and training will still be a consideration if there are a number of similar candidates. The same goes for on-the-job training. Executive assistants need to show that they are on top of the latest technology and social media innovations. They are increasingly expected to do things like running an executive’s social media profiles, so industry-leading training in this area would be a great thing to include if possible.

Bachelor of Communications, University of Virginia, Richmond August 2006 - May 2010

High School Diploma, Princeton School, Princeton, NJ September 2002 - May 2006

Key takeaways

• Write your resume around how you help others and make work streams smoother.
• Portray yourself as efficient, unflappable and ruthlessly organized.
• Make sure that your written resume is clear and concise – key for any executive assistant.
• Detail how you have positively impacted the work of those around you.
• Know the sort of work that you do well and be specific about what you enjoy.

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Executive Assistant Resume Examples

Are you interested in applying for an executive assistant job? While the job title may sound simple, the job entails a variety of duties and responsibilities that require a certain set of skills. While it is important to showcase your capabilities and experience, crafting the perfect resume that stands out from the competition is just as important. In this article, we will provide you with an executive assistant resume writing guide complete with examples. You will learn how to optimize your resume to get the job you want.

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Executive Assistant

123 Main Street | Anytown, USA 99999 | Phone: (123) 456-7890 | Email: [email protected]

I am an experienced and reliable Executive Assistant with over 10 years of experience in providing quality administrative support to senior executives. I am highly organized, detail- oriented and able to work independently or collaboratively with teams. My skills include calendar management, report preparation, database management, travel coordination, and exceptional communication abilities. I have a proven track record of delivering results efficiently and effectively.

Core Skills :

• Strong calendar management
• Proficient in database management
• Excellent communication skills
• Ability to multi- task and prioritize
• Highly organized and detail- oriented
• Sound judgment and problem- solving skills
• Proficient in Microsoft Office Suite

Professional Experience :

Executive Assistant, ABC Corporation, 2018–Present

• Provide administrative support to the CEO, CFO, and executive team
• Manage complex calendars, meeting requests, and travel arrangements
• Prepare and edit executive reports, memos, and presentations
• Organize and maintain electronic and hard copy files
• Provide general office management, including ordering supplies and equipment
• Assist with event planning and execution
• Liaise with internal and external contacts

Executive Assistant, XYZ Corporation, 2015–2018

• Provided administrative and logistical support to the Executive Director, COO, and CFO
• Managed calendars and travel arrangements for executive staff
• Created presentations, documents, and other materials for executive team use
• Set up and coordinated meetings, including scheduling rooms and preparing materials
• Performed general office duties, such as filing and ordering supplies
• Handled confidential information in a secure and discreet manner

Education :

Bachelor of Arts in Business Administration, University of XYZ, 2012

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Executive Assistant Resume with No Experience

Recent college graduate with excellent organizational and communication skills. Possess strong leadership and problem- solving abilities and the ability to work well independently and as part of a team. Highly motivated and eager to learn and grow professionally in an Executive Assistant role.

• Strong organizational and multitasking skills
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite
• Strong administrative and secretarial skills
• Adaptable and able to handle changing priorities
• Ability to maintain confidentiality
• Familiarity with office equipment

Responsibilities

• Provide administrative support to executive staff
• Handle confidential documents and information with discretion
• Manage calendars and coordinate meetings and events
• Organize files, records, and other documents
• Assist with preparation of presentations, reports, and other documents
• Perform general office duties such as filing, photocopying, faxing, and sorting mail
• Provide customer service support, including responding to inquiries
• Maintain office supplies and equipment

Experience 0 Years

Level Junior

Education Bachelor’s

Executive Assistant Resume with 2 Years of Experience

Dynamic and organized Executive Assistant with 2 years of experience providing administrative support to senior- level executives, directors, and managers. Adept in coordinating complex calendars, arranging travel plans, managing expenses and corresponding with clients. Possessing excellent organizational and communication skills, capable of managing multiple projects simultaneously and meeting tight deadlines. Proven ability to build strong, confident relationships with clients and stakeholders, while maintaining a strong focus on customer service.

• Excellent communication and interpersonal skills
• Proficient in calendar and email management
• Proficient in expense management
• Strong multitasking and organizational skills
• High level of professional integrity
• Strong problem- solving skills
• Ability to work under pressure
• Proficiency in Microsoft Office and Google Suite

Responsibilities :

• Provide administrative and secretarial support to executive staff
• Manage calendar, emails and arrange travel plans
• Create and format presentations, spreadsheets and documents
• Maintain filing system for confidential documents and emails
• Coordinate meetings and events, including scheduling and preparing agendas
• Handle sensitive and confidential information with discretion
• Prepare expense reports and track company budget
• Liaise with clients, vendors and other departments on behalf of executive staff

Experience 2+ Years

Executive Assistant Resume with 5 Years of Experience

Highly organized and motivated Executive Assistant with 5+ years of experience providing comprehensive administrative and logistical support to senior executives. Proven track record of managing multiple projects simultaneously and prioritizing tasks to meet tight deadlines. Experienced in coordinating meetings, travel arrangements, document preparation, and providing customer service. Possesses excellent communication skills, a professional attitude, and a penchant for problem solving.

• Executive Calendar Management
• Meeting and Event Coordination
• Administrative Plan Execution
• Scheduling and Appointment Management
• Corporate Travel Arrangements
• Document Preparation
• Customer Service
• Excellent Communication Skills
• Professional Attitude
• Problem Solving
• Manage executive calendars and coordinate meetings and appointments
• Assist with the preparation of documents such as reports, presentations, and correspondence
• Arrange for corporate travel and hotel accommodations
• Attend meetings and take minutes to ensure accuracy of information and decisions
• Manage incoming and outgoing correspondence and prioritize tasks
• Provide customer service to internal and external stakeholders
• Maintain filing systems and databases to ensure accuracy of information
• Track projects and provide updates to executive staff
• Prepare and submit expense reports and reconcile accounts
• Troubleshoot issues and provide solutions as needed

Experience 5+ Years

Level Senior

Executive Assistant Resume with 7 Years of Experience

Highly organized and professional Executive Assistant with 7 years of experience providing exceptional administrative support to executive- level professionals and departments. Demonstrated ability to efficiently and effectively manage complex projects, prioritize tasks, and handle confidential information with discretion. Proven track record for managing scheduling, coordinating meetings, and providing general operational support.

• Calendar Management
• Meeting Coordination
• Administrative Support
• Project Management
• Travel Arrangements
• Report Preparation
• Strategic Planning
• Confidentiality
• Microsoft Office Suite
• Provided executive- level administrative support to the CEO, CFO, and EVP
• Managed complex calendar and scheduling of appointments
• Coordinated internal/external meetings and conferences, as well as travel arrangements
• Handled confidential information with discretion and diplomacy
• Organized and maintained office filing system
• Prepared reports, presentations, and other documents
• Responsible for ordering office supplies and managing general office operations
• Assisted with strategic planning and decision- making process
• Provided excellent customer service to clients and colleagues

Experience 7+ Years

Executive Assistant Resume with 10 Years of Experience

Experienced Executive Assistant with 10+ years of providing administrative support to corporate executives and other company personnel. Proven track record of managing complex calendars, preparing presentations, and organizing events. Skilled at juggling multiple tasks and working in a fast- paced environment while maintaining the highest level of professionalism.

• Time Management
• Attention to Detail
• Communication
• Interpersonal Skills
• Multi- tasking
• Event Coordination
• Presentation Preparation
• Office Administration
• Coordinating meetings, events and travel arrangements
• Managing and maintaining executive’s calendars
• Organizing and managing multiple files and documents
• Answering, screening and forwarding incoming telephone calls
• Preparing and writing business correspondence and presentations
• Booking and arranging travel, transport and accommodation
• Providing support for events, conferences, meetings and other functions
• Liaising with staff, clients and other external contacts
• Delegating tasks to personnel and tracking progress
• Creating and maintaining filing systems for client and project documents
• Ensuring accurate and timely submission of reports and other documents.

Experience 10+ Years

Level Senior Manager

Education Master’s

Executive Assistant Resume with 15 Years of Experience

Highly experienced, organized, and reliable Executive Assistant with 15 years of experience. Possesses excellent communication and interpersonal skills, as well as a strong work ethic. Skilled in client relations, financial reporting, and administrative support. Proven ability to think independently and develop strategies to help build relationships with stakeholders in a variety of settings.

• Client relations
• Financial reporting
• Administrative support
• Interpersonal skills
• Organizational skills
• Problem solving
• Time management
• Computer proficiency
• Managed office operations and maintained executive calendars
• Organized financial documents and assisted with budgeting
• Conducted research, generated reports, and created presentations
• Developed strong relationships with clients and stakeholders
• Provided administrative support to executives and senior management
• Prepared and monitored expense reports and accounts payable
• Handled confidential and sensitive information with discretion
• Created efficient filing systems and organized records
• Assisted with event planning and organized travel arrangements

Experience 15+ Years

Level Director

In addition to this, be sure to check out our resume templates , resume formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

What should be included in a Executive Assistant resume?

A well-crafted resume is the cornerstone to any successful job search, and that’s especially true for Executive Assistants. These professionals provide essential support to top executives, with skills ranging from organization and communication to problem-solving and multitasking.

When creating a resume for an Executive Assistant role, there are certain elements that must be included to stand out. Here are some key points to focus on when crafting an effective resume:

• Contact Information: Include your full name, address, phone number, and email address.
• Professional Summary: Use this section to introduce yourself and your strongest qualities. Keep it concise and highly focused.
• Work Experience: List your previous roles, focusing on tasks related to the Executive Assistant role. Highlight any accomplishments that demonstrate your value as an employee.
• Skills and Qualifications: This is where you get the chance to showcase the executive skills you possess. Include areas such as organization, problem-solving, communication, and computer proficiency.
• Education: List degrees, certifications, and other accomplishments.
• Achievements: Provide evidence of your success by including any awards, certifications, or special recognition you’ve received.

By including all of the above in your resume, you’ll be able to present yourself as the ideal candidate for any Executive Assistant role. With a little time and effort, you can create a resume that will get you noticed and land you the job you want.

What is a good summary for a Executive Assistant resume?

A good summary for an Executive Assistant resume should emphasize an individual’s skills and experience in providing high-level administrative support to executive-level staff. It should also demonstrate an individual’s ability to manage and prioritize tasks, coordinate meetings and events, and provide customer service. The summary should also highlight any special knowledge or qualifications that the individual has such as fluency in multiple languages, advanced computer skills, and experience with advanced software programs. Finally, the summary should highlight the individual’s ability to work both independently and as part of a team, as well as any additional certifications or qualifications that may be relevant to the position.

What is a good objective for a Executive Assistant resume?

A successful resume for an executive assistant position should focus on the applicant’s knowledge, skills and abilities (KSAs) that are relevant to the employer’s needs. A good objective for an executive assistant resume should present the individual’s KSAs in a succinct and clear manner.

• Identify the skills needed to perform the job of an executive assistant and emphasize these in the objective statement.
• Highlight key skills such as organization, multi-tasking, problem solving, communication and customer service.
• Demonstrate a commitment to professional excellence and growth in the role.
• Show an ability to work independently and collaboratively with other departments and executives.
• Prove that you are a valuable asset to the employer by being a team player, reliable and resourceful.
• Demonstrate a commitment to the company’s mission, values and goals.

How do you list Executive Assistant skills on a resume?

An Executive Assistant position is an essential role in many businesses and organizations, as it helps to ensure the smooth operation of the executive team. As such, it is important that the position’s job description includes a list of relevant skills, both technical and interpersonal, for the successful candidate to possess. Here are some tips for how to list Executive Assistant skills on a resume:

• Highly organized: Executive Assistants need to be very organized in order to keep track of their executive team’s schedules, prioritize tasks, and manage multiple projects at once.
• Strong interpersonal skills: Executive Assistants often need to interact with executives and other important staff, which means having excellent interpersonal skills is essential.
• Administrative experience: As Executive Assistants are responsible for many administrative tasks, such as scheduling appointments, organizing meetings, and preparing reports, having prior administrative experience is key.
• Ability to multitask: Executive Assistants often have to juggle multiple tasks and projects at once, so it is essential that they have the ability to multitask.
• Effective communication: Being able to communicate effectively, both in written and verbal form, is essential for an Executive Assistant, as they will need to communicate with a variety of people.
• Technical proficiency: Executive Assistants need to have proficient computer skills and be familiar with a variety of software, such as Microsoft Office and Google Suite.

By including the above skills on your resume, employers will know that you have the necessary skills and experience to be a successful Executive Assistant.

What skills should I put on my resume for Executive Assistant?

When writing a resume for the role of Executive Assistant, it’s important to highlight the key skills that employers are looking for. Your resume should include the following:

• Advanced Organizational Skills: As an Executive Assistant, you will be responsible for managing the daily operations of the executive office. This entails being able to juggle multiple tasks and prioritize them efficiently.
• Communication Skills: Executive Assistants should have excellent communication skills, both written and verbal. You should be able to effectively communicate with both internal and external clients in a professional and courteous manner.
• Technical Skills: Executive Assistants should have a good understanding of computer programs such as Microsoft Office Suite, as well as other programs relevant to their tasks.
• Interpersonal Skills: In order to be successful in the role, Executive Assistants must have strong interpersonal skills. You should be able to collaborate and build relationships with colleagues, while also maintaining your composure and professionalism in high-pressure situations.
• Time Management Skills: As an Executive Assistant, you will need to manage your time effectively in order to complete tasks on time. It’s essential to be able to prioritize tasks, set deadlines, and manage multiple projects at once.

By showcasing these key skills on your resume, you will be able to demonstrate your capabilities and qualifications for the role of Executive Assistant.

Key takeaways for an Executive Assistant resume

As an executive assistant, you are expected to handle a wide range of tasks, from administrative and organizational duties to managing calendars and communicating with clients. It is therefore essential that you have a well-crafted resume that accurately reflects your experience and skills. Here are some key takeaways for creating an effective executive assistant resume:

• Highlight Relevant Skills: Make sure to showcase your administrative, organizational, and communication skills, along with any other skills relevant to the executive assistant role.
• Include Experience: Include any executive assistant experience you have, including job titles and descriptions, so that employers can see how you have applied your skills in a professional setting.
• Showcase Your Education: Include relevant educational qualifications, such as a degree or certification in office or management administration, along with any other relevant education.
• Include Any Special Projects: Highlight any special projects you have worked on that demonstrate your ability to handle complex tasks.
• Emphasize Your Strengths: Make sure to emphasize any unique strengths or talents you have, such as fluency in a second language, that make you stand out from other applicants.
• Use Action Words: Make sure to use action words when describing your experience and skills to make your resume stand out.

By following these key takeaways, you can create a resume that will impress potential employers and make you stand out from the competition. With an effective executive assistant resume, you can be one step closer to landing your dream job.

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Executive Assistant Resume: Example & Writing Tips for 2024

As an experienced executive assistant, you know that your resume is your ticket to getting noticed by top executives and landing your dream job. A well-written executive assistant resume not only showcases your skills and experience but also highlights your strengths as a reliable and efficient assistant. In this article, we will explore the importance of having a great executive assistant resume, what qualities to look for in a good executive assistant, and provide examples and writing tips to help you craft the perfect resume.

Importance of Executive Assistant Resume

Your resume is your first impression and serves as a marketing tool to help you showcase your skills, experience, and achievements. A well-crafted resume can help you secure an interview and potentially land your dream job. However, creating a great resume can be challenging, especially if you’re not sure what to include or how to format it to make it stand out from the rest.

Qualities of a Good Executive Assistant

Good executive assistants possess a unique set of skills and qualities that enable them to support high-level executives effectively. These include excellent communication skills, time management skills, attention to detail, adaptability, and discretion. A good executive assistant must also be able to anticipate their executive’s needs, be a problem solver, and have a strong work ethic.

Resume Basics

A well-crafted resume is your ticket to your next job as an executive assistant. This document serves as your first opportunity to make a great impression on your potential employer, so it’s essential to spend ample time perfecting it. This section will cover the basics of a resume, including its key components and different formats.

A. Overview of a Resume

A resume is a formal document that summarizes your relevant work experience, education, and skills. It allows you to showcase your achievements and market yourself effectively as a suitable candidate for a specific job. A resume typically consists of one or two pages and includes:

• A professional summary
• Work experience
• Accomplishments and achievements

B. Resume Formats

There are three primary resume formats to choose from. These include:

1. Chronological Resume Format

This format lists your work experience in reverse chronological order, starting with your most recent job. It’s an excellent choice if you have a consistent work history and want to showcase your career progression.

2. Functional Resume Format

The functional resume format focuses on your skills and experience rather than your work history. It’s particularly useful if you’re changing careers or have gaps in your employment history.

3. Combination Resume Format

The combination resume format is a combination of the chronological and functional formats. It highlights your skills and experience, as well as your work history.

C. Key Contents of a Resume

To make your resume effective and stand out from the crowd, it’s essential to include the following key components:

1. Professional Summary

A strong professional summary is the first thing that a hiring manager will see. It’s a brief statement outlining your skills, experience, and achievements in a way that’s relevant to the position you’re applying for.

2. Work Experience

Your work experience includes your previous job titles, employer names, employment dates, and job responsibilities. Highlight your significant achievements and accomplishments at each position.

3. Education

Include your formal education, including your degree, major, and institution. Also, include any relevant certifications.

List the skills that make you an excellent candidate for the job in question. These could be industry-specific skills or more general transferable skills.

5. Accomplishments and Achievements

Highlight your top accomplishments and achievements in your career. These could be specific projects you completed or awards you received.

A well-crafted executive assistant resume should be clear, concise, and effective in showcasing your relevant skills and experience. Use proper formatting and include a professional summary, work experience, education, skills, and significant accomplishments to give you the best chance possible of landing your dream job.

Executive Assistant Job Description

A. Characteristics of an Executive Assistant

Executive Assistants are the backbone of most organizations. They are responsible for ensuring that the day-to-day operations of the organization run smoothly. To be successful in this role, an Executive Assistant must possess several key characteristics, including:

• Detail-oriented : Attention to detail is critical in this role as Executive Assistants are responsible for handling important tasks that require accuracy and precision.
• Organized : Executive Assistants must be able to juggle multiple tasks and projects at once while ensuring that everything is completed on time.
• Excellent communication skills : Effective communication is vital in this role as Executive Assistants must be able to interact with people at all levels of the organization.
• Ability to maintain confidentiality : Executive Assistants often have access to sensitive information, and therefore must have the ability to maintain confidentiality.
• Adaptability : Executive Assistants must be able to adapt quickly to changing priorities and work in a fast-paced environment.

B. Roles and Responsibilities of an Executive Assistant

The roles and responsibilities of an Executive Assistant vary depending on the industry and the organization they work for. However, some common duties of an Executive Assistant include:

• Managing schedules : Executive Assistants are responsible for maintaining the daily schedules of their executives, including setting up meetings and appointments.
• Booking travel : Executive Assistants often handle making complex travel arrangements for their executives, including flights, hotels, and rental cars.
• Screening calls and emails : Executive Assistants are often responsible for screening phone calls and emails on behalf of their executives.
• Preparing reports and presentations : Executive Assistants may be responsible for preparing reports, presentations and other documents for their executives.
• Managing budgets : Executive Assistants may be responsible for managing budgets and tracking expenses on behalf of their executives.

C. Qualifications for an Executive Assistant

To be considered for an Executive Assistant position, candidates must possess a combination of education, experience, and skills. Some of the qualifications that employers look for in an Executive Assistant include:

• Education : A degree in business or a related field is preferred.
• Experience : Previous experience in an administrative or executive assistant role is often required.
• Computer skills : Executive Assistants must have excellent computer skills, including proficiency in Microsoft Office and other relevant software.
• Time management skills : Excellent time management skills are essential for success in this role.
• Interpersonal skills : Strong interpersonal skills are a must as Executive Assistants are often required to interact with people at all levels of the organization.
• Problem-solving skills : Executive Assistants must be able to adapt to changing priorities and solve problems on the fly.

Becoming an Executive Assistant requires a unique set of skills and qualifications. However, with the right combination of education, experience, and skills, you can excel in this role and contribute to the success of your organization.

Executive Assistant Resume Example

As an executive assistant, having a well-crafted and professional resume is essential in landing your dream job. To help you create an effective and impressive resume, let’s take a look at an example.

A. Executive Assistant Resume Example

[Name Surname]

Contact Information:

• Phone: (123) 456-7890
• Email:  [email protected]
• LinkedIn: linkedin.com/in/example

Summary:  Highly organized executive assistant with [Number] years of experience supporting top-level executives in the finance and healthcare industries. Skilled at managing complex schedules, preparing reports and presentations, and maintaining confidentiality. Strong communication and interpersonal skills, adept at building effective relationships with colleagues and vendors.

Professional Experience:

Executive Assistant, ABC Corporation   Month Year – Present

• Manage complex calendars, schedule appointments, and coordinate travel arrangements for the CEO and executive team
• Prepare reports, presentations, and meeting agendas, ensuring accurate and timely distribution to key stakeholders
• Provide administrative support in preparing budgets, conducting research and analysis, and organizing company events
• Maintain strict confidentiality of all sensitive information

Executive Assistant, XYZ Healthcare   Month Year – Month Year

• Coordinated busy calendar and travel schedules for the Chief Medical Officer and senior medical staff
• Managed patient intake and scheduling, ensuring seamless communication between medical staff and patients
• Prepared and edited documents and presentations, including medical reports and clinical trial findings
• Conducted research and analysis on medical trends and best practices to support strategic decision-making
• Bachelor of Science in Business Administration, University of Example, Year

B. Breakdown of the Example Resume

This example resume for an executive assistant features a clear and concise summary, highlighting the candidate’s relevant skills and experience in supporting top-level executives. The professional experience section uses bullet points to provide specific examples of the candidate’s responsibilities, achievements, and skills.

The candidate also includes a separate section for education, which indicates that they hold a Bachelor of Science in Business Administration. Finally, the resume includes contact information that includes a phone number, email address, and LinkedIn profile.

C. Analysis of Key Sections

The summary section effectively captures the candidate’s qualifications and achievements, highlighting their experience in supporting top-level executives in finance and healthcare industries. The summary is also well-written, showcasing the candidate’s strong communication and interpersonal skills, while emphasizing their abilities in complex scheduling, report and presentation writing, and maintaining confidentiality.

Professional Experience

The professional experience section is broken down into two separate entries, each listing the candidate’s job title, company name, and employment dates. The bullet points under each entry highlight specific responsibilities, such as managing calendars, coordinating travel, preparing reports and presentations, and conducting research and analysis.

In addition, the candidate includes a point about maintaining confidentiality throughout their work, which is crucial for executive assistants who frequently handle sensitive information.

Resume Writing Tips

As an Executive Assistant, you have undoubtedly developed a wide range of skills and abilities essential to managing complex administrative duties effectively. While some skills, such as organizational and interpersonal skills, may be obvious to potential employers, you should highlight them in your resume explicitly.

A.  Executive Assistant Skills

When outlining your skills on your resume, it is important to keep them relevant to your work as an Executive Assistant. Potential employers will often be looking for evidence that you can quickly adapt to a new work environment, and take on new responsibilities as they arise.

B.  Keywords for Your Resume

Many potential employers rely on machines to review resumes before they are ever seen by a human. For that reason, it is particularly important to include keywords often used in your industry or job description to ensure your resume isn’t automatically eliminated.

C.  Achievements, Not Just Tasks

Your resume should be more than just a list of daily duties. It should highlight specific accomplishments you achieved in your previous roles. Use quantifiable results to show how you added value to the company. For example, did you organize an event that saved the company money or increased profitability?

D.  Quantify Your Accomplishments

When discussing your accomplishments, it is essential to use numbers and data to quantify them. For example, you might explain how you saved your previous employer a specific amount in costs, streamlined processes to save time, or improved productivity by a certain percentage.

E.  Avoid Using Jargon or Acronyms

An Executive Assistant’s job often involves using industry-specific terminology, but when writing your resume, it is essential to use language that is easy to understand. Do not assume that the person reading your resume will have knowledge of the industry-specific jargon you use.

F.  Focus on Results

Finally, you must show how your work made a difference in your previous roles by focusing on the end results achieved, rather than just the tasks you completed. Emphasize how specific efforts contributed to the company’s success.

Your Executive Assistant resume should showcase your skills, accomplishments, and results achieved in previous roles. Keep it concise, easy to read, and spotlight the ways you can add value to a potential employer.

Resume Checklist

When it comes to writing a top-notch Executive Assistant resume, a thorough checklist is essential for ensuring that your application stands out from the crowd. Here are six key areas that you should focus on to make your resume shine:

A. Pre-Writing Preparation

Before you even start putting words on paper, take the time to prepare yourself for the resume writing process. This includes researching industry standards and trends, identifying your unique value proposition, and gathering any relevant information about your work history and accomplishments.

B. Resume Structure and Format

The structure and format of your resume are crucial for making a positive first impression with a potential employer. Ensure that your resume follows a clear and easy-to-read format, with headings and bullet points to break up larger sections of text.

C. Language and Grammar

The language and grammar used in your resume should be professional, concise, and targeted towards your desired role. Avoid industry jargon or overly complex language, and ensure that you use active language and action verbs to describe your achievements.

D. Customizing Your Resume

Tailoring your resume to the specific job you’re applying for is crucial for demonstrating your suitability for the role. This means carefully reviewing the job description and qualifications, and highlighting your relevant experience and skills accordingly.

E. Quantifying Results

One of the most effective ways to demonstrate your value as an Executive Assistant is by quantifying your accomplishments. This might include listing performance metrics, revenue generated, or team accomplishments that you’ve played a role in facilitating.

F. Proofreading

Proofreading your resume is one of the most important steps in the writing process. Be sure to thoroughly review and edit your content, checking for spelling mistakes, grammatical errors, and inconsistencies that could detract from your professional image.

By following these six key areas in your Executive Assistant resume writing, you’ll be sure to stand out as a top candidate for any potential employer. So take the time to carefully prepare and polish your resume, and watch your career prospects soar!

Cover Letter Writing Tips

When it comes to applying for a job as an executive assistant, a well-written cover letter is just as important as a carefully crafted resume. A cover letter serves as your introduction to the hiring manager and can set the tone for the rest of your application. Here are some tips for writing a professional and effective executive assistant cover letter.

A. Cover Letter Purpose

The purpose of a cover letter is to introduce yourself and explain how your skills and experience align with the job requirements. Your cover letter should showcase your qualifications and provide insight into what makes you the best candidate for the job. It’s also an opportunity to express your enthusiasm for the position and the company.

B. Structure of a Cover Letter

A well-structured cover letter should include the following elements:

• Header: Include your name, address, phone number, and email address.
• Salutation: Address the hiring manager by name if possible, otherwise use a generic greeting such as “Dear Hiring Manager.”
• Opening paragraph: Explain why you’re interested in the position and provide a brief overview of your qualifications.
• Body paragraphs: Use one or two paragraphs to highlight your relevant experience and skills. Provide specific examples of how your experience and skills make you the best candidate for the job.
• Closing paragraph: Express your interest in the position again and thank the hiring manager for considering your application. Include a call to action, such as expressing your availability for an interview.
• Closing: Use a professional closing, such as “Sincerely” or “Best regards,” and include your name and contact information.

C. Cover Letter Do’s and Don’ts

Here are some do’s and don’ts to keep in mind when writing your executive assistant cover letter:

• Do tailor your cover letter to the job requirements and company culture.
• Do be professional and use formal language throughout.
• Do showcase your relevant skills and experience.
• Do proofread your cover letter for spelling and grammar errors.
• Don’t use generic language or cliches.
• Don’t repeat information from your resume.
• Don’t provide unnecessary personal information.

D. Sample Executive Assistant Cover Letter

Dear Hiring Manager,

I am writing to express my interest in the executive assistant position at XYZ Corporation. As an experienced administrative professional with over five years of experience supporting C-level executives, I am confident that my skills and experience make me the best candidate for this position.

In my current role as an executive assistant at ABC Company, I have been responsible for managing calendars, scheduling meetings and travel arrangements, and tracking expenses. I have also developed strong interpersonal and communication skills, which have allowed me to build relationships with clients and stakeholders.

In addition to my administrative skills, I am also highly organized and detail-oriented. I take pride in my ability to anticipate the needs of executives and provide proactive support.

Resume Writing Services

One of the most important documents in a job search is the resume. It showcases your skills, experience, and accomplishments in a concise and compelling manner. However, not everyone is a skilled writer or knows how to craft a resume that will truly stand out from the competition. That’s where professional resume writing services come in.

A. Advantages and Disadvantages of Professional Resume Writing Services

Advantages:

• Professional resume writers have the expertise to create a well-structured and customized resume that emphasizes your strengths and accomplishments.
• They are knowledgeable about current hiring trends, industry-specific rules, and applicant tracking systems (ATS), which can help you get noticed by recruiters and hiring managers.
• They can help you identify and articulate your unique value proposition, which can set you apart from other candidates.
• They can also provide valuable advice on job search strategies, interviewing techniques, and salary negotiation.

Disadvantages:

• Professional resume writing services can be expensive, and prices can vary widely depending on the level of service and the writer’s experience.
• Some services may use generic templates or rely too heavily on buzzwords and industry jargon, which can make your resume sound cliché or unoriginal.
• There’s also the risk of over-reliance on the writer’s expertise, which can hinder your ability to develop your own professional writing skills.

B. Choosing the Right Professional Resume Writing Services

When choosing a professional resume writing service, it’s important to do your research and consider the following factors:

• Reputation: Look for services with a proven track record of success and positive customer reviews.
• Experience: Choose a writer who has experience in your industry or job function and understands your career goals.
• Samples: Ask to see samples of previous work to ensure the writer’s style and approach are a good fit for you.
• Process: Understand the writer’s process and communication methods to ensure they are collaborative and address your specific needs and concerns.
• Guarantees: Look for services that offer a satisfaction guarantee or some form of a refund policy.

C. Pricing of Professional Resume Writing Services

The pricing of professional resume writing services can vary widely depending on the level of service and the writer’s experience. In general, you can expect to pay anywhere from $100 to $1000 or more for a professional resume. Some services offer packages that include additional services like cover letters, LinkedIn profile optimization, or career coaching, which can also affect the price.

It’s important to keep in mind that investing in a professional resume writing service can be a worthwhile investment in your career. A well-crafted resume can help you land more interviews and job offers, which can lead to higher salaries and better job satisfaction. However, it’s essential to choose a reputable and experienced professional who understands your specific goals and needs.

Frequently Asked Questions

As an experienced executive assistant looking for a new opportunity, you want your resume to accurately represent your skills and achievements. After all, your resume can make or break your chances of being considered for the position. Here are some frequently asked questions about executive assistant resumes:

A. What Skills Should be Included in an Executive Assistant Resume? The most important skills to include in an executive assistant resume are communication, organization, and problem-solving. Other essential skills include time management, project management, computer proficiency, attention to detail, and the ability to multitask.

B. What is the Best Resume Format for an Executive Assistant? The best resume format for an executive assistant is a chronological format, which highlights your career progression and experience. This format allows you to showcase your skills and achievements in reverse chronological order, starting with your most recent experience.

C. What are the Common Mistakes to Avoid While Writing an Executive Assistant Resume? Common mistakes to avoid while writing an executive assistant resume include spelling and grammatical errors, irrelevant information, lying about your experience, using a generic resume, and including an unprofessional email address.

D. Can an Executive Assistant Resume be Two Pages Long? While it is recommended to keep an executive assistant resume to one page, it is possible for a resume to be two pages long, especially if you have extensive experience. However, ensure that the most important information is included on the first page, and avoid excessive and unnecessary details.

E. How Can I Quantify My Results on an Executive Assistant Resume? A good way to quantify your results on an executive assistant resume is to use numbers and statistics wherever possible. For example, you could mention how many meetings and conferences you organized or how many clients you managed. Including metrics helps to give a clearer picture of your accomplishments.

Crafting an effective executive assistant resume involves highlighting your skillset, using the appropriate format, avoiding common mistakes, and quantifying your results. With these tips and strategies, you can create a strong and compelling resume that showcases your value and experience as an executive assistant.

Job Interview Tips

As an executive assistant, your resume is the perfect representation of your skills and experience. However, translating those skills into a successful job interview is crucial for landing the job. Here are some job interview tips for executive assistants that will help you put your best foot forward.

A. Preparing for the Interview

The best way to succeed in an interview is to be well-prepared. Here are some things to keep in mind before the interview:

• Research the company: Go through the company’s website, social media pages, and any other relevant resources to learn about the company culture, mission, and any current projects or initiatives.
• Review the job description: Make sure you have a good understanding of the role you’re being interviewed for, the responsibilities and qualifications required for the job.
• Practice common interview questions: Prepare answers to common interview questions based on the job description and your experience.
• Prepare questions: Make a list of questions you’d like to ask the interviewer about the role and the company.

B. Common Interview Questions

Here are some common interview questions that you may be asked as an executive assistant:

• Why are you interested in this position?
• What are your strengths and weaknesses?
• How do you prioritize your tasks?
• Describe how you have handled a difficult situation in the past.
• How do you handle confidential or sensitive information?
• Have you ever had a conflict with a co-worker? How did you handle it?
• How do you stay organized and manage your time effectively?
• Do you have experience with budget management?
• What skills or qualifications do you possess that make you a good fit for this role?

C. Interview Do’s and Don’ts

Some interview do’s and don’ts to remember:

• Dress appropriately and professionally.
• Be on time for the interview.
• Greet the interviewer with a smile and a handshake.
• Speak clearly and confidently.
• Use specific examples to illustrate your skills and experience.
• Follow up with a thank-you note or email after the interview.
• Use informal language or slang.
• Interrupt the interviewer.
• Talk too much or too little.
• Criticize your former employer or co-workers.
• Lie about your qualifications or experience.

D. Post-Interview Follow-up

After the interview, follow up with a thank-you note or email within 24 hours to show your appreciation for the interview and reiterate your interest in the position. The follow-up can also provide you with the opportunity to ask additional questions or provide further information about your qualifications. However, be careful not to be too pushy or overbearing in your follow-up.

Being well-prepared, personality, and professional presentation – all contribute to success in an interview for executive assistants. So, get ready to shine and land that dream job!

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Executive Assistant Resume Samples

The guide to resume tailoring.

Guide the recruiter to the conclusion that you are the best candidate for the executive assistant job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies, tailor your resume & cover letter with wording that best fits for each job you apply.

Create a Resume in Minutes with Professional Resume Templates

• Execute activities as directed by the General Manager and Assistant General Manager to assist in the effective use and management of their time
• Coordinate own assistant network and lead the local team assistant as line manager, ensure the development and evaluation of assigned personnel
• Consistently deliver high quality work within established time frames; willingly assist peers and management
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
• Assist with recruitment of midlevel providers and manage student workers
• Manage team rosters, and support various employee management procedures, such as performance management
• Responsible for office initiative work, working with vendors/property management and other office manager type duties
• Creates and develops visual presentations for the executive leadership team
• Assists with client inquiries, contacts Facilities Management staff, and handles special projects as necessary
• Monitors and distributes monthly American Express statements to all Managers and ensures they provide expense information for CEO review
• Assists in coordinating the agenda of senior management team meetings and off-sites
• Event Management, once a year to assist with managing yearly event to engage clients
• Assist the CEO in managing business and personal activities, including calendaring, meeting/event planning, travel logistics and expense management
• Manage physical and network-based files and documents
• Assist President with managing the budget for the department, including preparing and processing invoices and expense reports
• Providing administrative support to the President, including extensive scheduling of appointments, speaking engagements, and media appearances
• Provide meeting prep for President including agendas, talking points, data specs, and bios
• Placing, responding to, and prioritizing the President’s invitations, phone calls, and mail
• Responsible for managing global communication efforts from the Americas Region including coordination of schedules and the distribution of materials/messaging
• Drafting, producing, and proofreading business correspondence for the President
• Assist the President with new business development activities by aggressively seeking networking opportunities
• Excellent proofing skills with strong attention to detail. Excellent verbal and written communication skills and maintains a professional demeanor
• Knowledgeable and proficient in Microsoft Word, Excel, Outlook, PowerPoint; proficiency in Concur Expense & Travel system highly desired
• A strong communicator (both written and oral), a good listener and a professional telephone manner. Confident ability to work with strong personalities
• Solid knowledge of general office procedures, protocol and professionalism; basic knowledge of Business English, spelling, punctuation and grammar
• Strong attention to detail. Highly organized with the ability to multi-task and prioritize work streams
• Strong organizational skills and attention to detail; excellent listening skills and ability to work with employees at all levels of the corporation
• Strong attention to detail and ability to exercise good judgement
• Excellent organization skills and strong attention to detail; able to prioritize and manage multiple tasks simultaneously
• Strong knowledge of EY and Business Enablement would be highly advantageous
• Solid organizational skills including ability to prioritize and coordinate multiple tasks; Excellent attention to details

15 Executive Assistant resume templates

Read our complete resume writing guides

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• Serves as a liaison with other functional areas and external customers in the resolution of routine administrative and operational issues
• Composes and edits correspondence and/or memoranda from dictation, verbal direction or from knowledge of established policies
• Schedules and coordinates meetings, events, interviews, appointments and/or other similar activities, which may include coordinating travel and lodging arrangements
• Develops and maintains data and performs routine analyses and calculations involved in preparing recurring internal reports
• Composes and prepares timely responses to a variety of routine written inquiries
• Performing a range of executive support activities for a vice president of a major organizational functional area
• Operating standard office equipment and using required software applications
• Analyze and solve problems
• Interpret and apply policies and identify and recommend changes as appropriate
• Handle stressful situations and provide a high level of customer service in a calm and professional manner
• At least 8 years experience working in an administrative capacity, ideally with a bank, an investment fund or a large law firm
• Proficiency in Microsoft Word, Adobe Acrobat, PowerPoint and Excel
• Minimum Education level: High School Equivalent
• Must have excellent command of written and spoken English and Hungarian. German would be a positive add on
• Familiarity with the private equity industry

Executive Assistant Join our High-performing Team Resume Examples & Samples

• Collaborate with colleagues to recommend most cost-effective ways to complete tasks. Apply and share knowledge gained about work processes, resources, and structure and business of the firm/service line/functional group
• Use Ernst & Young's core technology applications, including Microsoft Word, Excel, PowerPoint, and MS Outlook. May act as a knowledge resource in one or more of these programs, and train others
• Proactively notify the appropriate individual on issues of quality, confidentiality, or risk
• Proactively share knowledge with colleagues
• Anticipate and respond to changing situations. Encourage and help others to do the same
• Develop and demonstrate a solid working knowledge of the firm's structure, service lines, key personnel, and policies and procedures
• Apply Ernst & Young's branding and correspondence guidance, to format/edit letters, reports, and correspondence from draft to client-ready stage. Become knowledgeable of firm mailing/delivery processes
• With guidance, may manage certain administrative aspects of client engagements
• Use Ernst & Young's core technology applications, including Microsoft Word, Excel, PowerPoint, and Lotus Notes. May act as a knowledge resource in one or more of these programs, and train others
• Proficiency with automated calendar management tools, e.g., Lotus Notes and Blackberry
• Manage or coordinate small projects, providing cost-effective approaches
• Use your strong working knowledge of relevant firm and service line quality, risk, and confidentiality policies and guidelines. Reinforce the wider use of these
• Demonstrated record of sharing knowledge with colleagues
• Professional level communication skills
• Demonstrated ability to make high-level decisions independently and to handle the most complex and sensitive information with appropriate discretion and confidentiality
• 5 years experience supporting executive leadership
• Strong knowledge and experience using Excel spreadsheets, utilizing function features within Excel to manipulate and produce data, producing quick graphs and charts
• Strong client-facing presence, able to represent SunTrust well, and confidence interacting with executives of major clients and suppliers,
• Work well with teammates at all levels
• Familiarity with PowerPoint presentations and ability to summate/decrease/reuse presentations to tell stories to different audiences. Ability to edit communications to incorporate Executive’s style while considering audience
• Highly Organized
• Provide professional, executive support on all levels and serves as a key resource to his/her manager as well as others in the firm
• Manage executive’s calendar with minimal direction proactively and intelligently
• Organize complex domestic/international travel planning, as well as expense management and processing
• Draft email and memo correspondence
• Liaise with members of Board of Directors, its Committees and members of Company’s Governance Executive Committee
• Manage executive’s incoming correspondence and prioritizes competing requests
• Draft and coordinate meeting agendas, materials, and is responsible for transcribing meeting minutes
• Liaise with other departments on the execution of strategic projects
• Provide executive phone coverage
• Maintain efficient filing and organization of correspondence, reports, research data and meeting materials
• Coordinate large events
• Prepare client and presentation materials and potentially contribute to content
• Provide support to other members of the team as needed
• Additional duties may be assigned as needed
• May oversee attendance and overall team schedule for the executive’s group, department of location
• Minimum 8 years of administrative experience supporting senior-level executives
• BA/BS degree, preferred
• Advanced MS Outlook and strong MS Word, Excel and PowerPoint intermediate skills required. Strong aptitude and interest in learning various proprietary systems to create and generate presentations and reports for executives a plus
• Ability to perform under pressure in a fast paced environment and to work with confidential/highly sensitive information
• Forward thinking and possesses the ability to anticipate needs and act upon requests independently
• Excellent written and oral communication skills and solid interpersonal skills required
• Flexible work schedule including overtime with little or no advance notice
• Responsible for the daily schedule of one or more individuals; anticipate necessary background materials, directions and other items required for each activity on the schedule. Maintain busy calendars, schedule meetings and ensure managers arrive to meetings on time
• Meet and greet visitors and clients, answer phones, coordinate conference rooms and meal arrangements
• Handle a large volume of travel planning including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions as needed
• Provide core administrative support such as faxing, filing, and copying
• Absolute discretion and appropriate handling of highly sensitive information essential
• Minimum seven years of corporate administrative experience in roles that interfaced with external clients and executive management
• Ability to perform in a fast paced environment and interact with senior management under highly demanding conditions
• Ability to anticipate needs and make sound decisions with minimal direction
• Strong time management skills; ability to handle multiple concurrent assignments with a high degree of accuracy, and meet deadlines in a high pressure environment
• Ability to work well in a team environment and be proactive in assisting others as needed

Cib-executive Assistant Resume Examples & Samples

• Calendar managementand associated tasks such as booking conference rooms, audio visual equipment, documentation, meeting scheduling etc
• Personnel on-boarding andoff-boarding (i.e. initiate GARS, EURC, etc), including logistic for new staff
• Maintaining group leave record and handling phone enquiries
• Excellent interpersonal & communication skills with experience working with a variety of cultures
• Experience in managing relationships across all levels
• Previous experience as an EA supporting at the executive level within a large global organisation
• PC Literate – Adept skills with standard Microsoft packages [Office 2007]
• Powerpoint : Sound knowledge of how to create / reformat / amend and print presentations
• Excel: A good understanding of how to create spreadsheets
• Word: Able to use this application effectively with a high level of accuracy
• Outlook: Ability to effectively use application, especially with delegated authority
• Organize and coordinate project meetings, including calendar coordination, booking meeting/conference rooks, being in touch with external vendors/guests to coordinate their arrival to our floor, etc
• Distribute meeting materials on time
• Ordering supplies from an external vendor
• Coordination of onboarding process for new employees
• Make travel reservations. Manage expense reimbursement
• Help prepare/edit PitchPro PowerPoint, Word and excel documents. (Desired - ability to convert a hand-written sketch to a slide)
• Coordinating light IT needs in a timely manner. For example, connecting phones, installing software
• 3 - 5 years office experience / assistant and meeting coordination experience at the executive level
• Extensive use of Outlook to include inbox and calendar management, enabling the seamless coordination of internal and external meetings, travel and social appointments
• Finalizing complex travel arrangements: co-ordination of flights, accommodation, ground transportation, conference logistics, following a Corporate Policy
• Entering data into the internal management information system and responsible for accurate collation of information to senior management
• General administration duties (filing, photocopying, faxing)
• Possesses an established network of assistants at Financial Institutions
• Experience of working within an Investment Bank or similar environment
• Diary management for the senior team members
• Responsible for domestic and international travel arrangements
• Expense management, ensuring team are kept up to date on policy amendments
• Ensuring invoices are processed accurately and promptly
• Arrange internal and external meetings using in-house room booking system
• Answer phones on behalf of the team, taking detailed messages
• On-boarding and off-boarding employees for the team; submitting technology and building access requests
• Working closely with overseas EAs to coordinate visitors itineraries and building access
• Business Continuity Coordinator for the team
• Maintain and order stationary supplies
• Archive management
• A minimum of 18 months experience supporting at the Managing Director level
• Experience of working in financial services
• Intermediate Microsoft Office
• Minimum of 60wpm typing speed

Executive Assistant Global Philanthropy Resume Examples & Samples

• Client focussed - handle queries quickly, confidently, discretely
• Attention to detail & pride of completion
• Innovator and self-starter - ability to seek out appropriate contacts for issue resolution, and proactive in improving processes where necessary
• Process oriented - keen to learn end to end processes in order to understand impact of actions on other areas with the team
• Excellent organisational skills and effective and concise verbal and written communications skills
• Intermediate to advanced knowledge of Word, Excel and Powerpoint
• Ability to balance multiple priorities and stakeholders
• Familiarity with J.P. Morgan administrative systems would be an asset (eg. EURC, ORACLE, PASSPORT, GLOBAL ABSENCE TRACKING)
• Using a high degree of judgement and discretion, this position provides administrative support to a senior executive. Works independently to determine the routing/and or response for phone calls and mail, prepares correspondence, prioritizes projects and calendar to maximize the executive’s time and productivity, organizes and maintains files, plans meetings, trips and events
• Prepares correspondence, memoranda, reports
• Answers and screen phones calls, using judgement to ensure that time sensitive and urgent calls are responded to with priority. Resolves routine and some complex inquiries
• Arranges video-conferences/teleconferences
• Schedules meetings at multiple offices and all offsite meetings in multiple time zones
• Prepares and submits expense claims for all supported managers and assists in training for the broader department to ensure that all processes and policies are followed and timely reimbursements are received
• Ensure approval of vacation requests and maintain vacation calendar, order supplies and technology
• Supports executive with meeting planning -such as scheduling rooms, ordering refreshments, meeting prep and follow up
• Review and comply with Firm Policies applicable to your business activities
• Escalate operational risk loss events, control deficiencies and risks that you identify to your line manager and the relevant risk and control functionspromptly
• Minimum of 5 years of experience in a similar role at a large financial services firm
• Ability to prioritize, organize and multi-task; strong judgement
• Position requires a high degree of confidentiality and discretion
• Ability to communicate with members of the department as well as executive level clients
• Advanced clerical skills, such as typing corporate documents, filing, faxing, answering phones; expert knowledge of Microsoft Office
• Experience in a comparable Executive Assistant preferably within an Asset Management environment
• PC Applications: Advanced knowledge of Word, e-mail and the Outlook Calendar. Advanced knowledge of Excel and Intermediate PowerPoint would be advantageous. The Internet is used on occasions for researching timetables for public transport, maps, directions, venues, entertainment etc
• Experience of managing diaries or schedules for others
• Experience of booking travel for others and organising travel itineraries
• Experience of working in a team with people at all levels
• Willingness to be involved in the continued development of the department and to be proactive
• Strong organisational skills are required in order to prioritize multiple tasks
• High level of professionalism – confidentiality, discretion and judgement
• Confident, and willing, to liaise with staff and clients at any level
• Capable of working under pressure and to tight deadlines
• Ability to manage and prioritise numerous tasks
• Proactive and capable of using initiative
• Attention to detail is essential. Documents, presentations and spreadsheets need to be produced accurately
• Approachable, professional, and ability to be firm when appropriate
• Forward thinking and used to working in an environment of change
• Used to handling confidential and sensitive information
• Experience of implementing and maintaining administration processes and procedures
• Maintain and manage the schedules of busy executives
• Coordinate multi-party meetings and conference calls
• Arrange complex global travel arrangements with detailed itineraries
• Administer day-to-day activities by anticipating what information and data will be needed for appointments, meetings, and business travel
• Screen telephone calls and correspondence appropriately
• Review and respond to e-mail correspondence
• Plan and organize multiple projects, while successfully meeting competing deadlines
• Prepare detailed meeting agendas
• Keep track of meeting notices and calendar items appropriately
• Prepare correspondence and documents while editing for correct grammar, punctuation, spelling context and format, including quick turnaround of PowerPoint presentations
• Research information using the Internet
• Compile and file expense reports
• Assist and cooperate with other teams as needed, including assisting other team members during busy periods and to provide coverage in the absence of other team members
• Provide team administrative support to the direct management team/direct reports
• Minimum of 5 years of experience supporting executive level individuals
• High level of proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Exceptional customer service, communication and organizational skills
• Tech savvy, professional, collaborative and polite with a can-do, willing attitude
• Ability to prioritize and to adapt and change direction on the fly
• Demonstrated ability to professionally handle confidential and sensitive information
• Ability to cope and work with many differing personalities and the confidence to instruct others

Senior Executive & Assistant Director Resume Examples & Samples

• Active throughout the life-cycle of a modelling assignment - covering requirements definition, specification, design, development, implementation and user training
• Takes the leading role in the design and build of complex models with little or no supervision, seeking further guidance when appropriate
• Manages clients expectations in relation to fees and deliverables
• Identifies risk on the assignment, involving Director / Partner appropriately in its resolution
• Provides feedback to others on their modelling work, identifying potential areas for improvement and good practice features
• Helps Directors achieve target fees by assisting in proposal development and other selling initiatives
• Achieves target utilisation
• Possess an Operational Research or related first or higher degree qualification
• Strong model development experience using Visual Basic (Justas well as VBA) or other object-oriented development language. Such experience should include developing models containing complex algorithms within a highly user-friendly front-end
• Familiarity and experience with packages and development environments is highly advantageous but not essential. This could include simulation products (eg Witness, Arena, Simul8) and optimisation products (CPlex, Xpress-MP)
• Ability to work with model users to identify their particular needs, to design and specify appropriate solutions to satisfy these needs, and to implement these solutions
• Experience of working in a professional services environment would be a distinct advantage
• Experience of other types of modelling (eg Financial Modelling) would also be an advantage, but is not essential

Executive Assistant Join our High Performing Team Resume Examples & Samples

• Manage calendars and schedule meetings. Use the "scheduler" feature for arranging group calls/meetings
• Maintain documents on appropriate file servers and repositories. Learn and adhere to Ernst & Young's records retention policies
• Develop and demonstrate solid knowledge of firm-wide and service line-specific tools, processes, and databases. These include the Standard Tracking and Reporting System (STARS), Global Tool for Acceptance (GTAC), Global Accounting and Auditing Information Tool (GAAIT), Tax Practice Guidance & Tool (TPG&T), eDocs, and internal accounting tools such as iClick and Global Financial Information System (GFIS)
• Handle administrative details and routine issues independently, and take responsibility for completing these on time, to a high quality
• Effectively manage conflicting priorities. This involves organizing your workflow, and teaming with colleagues to accomplish tasks and balance workloads
• A minimum of 3 years of related experience
• Is primary support to the MD and Deputy Head, Corporate Banking, as well as providing some support when required to the MD and Head, Corporate Banking & Global Credit
• Manages diaries, coordinates meetings/conferences/travel arrangements, organizes daily files with diary items, meeting materials, etc., in a manner that sets the MD up for success
• More specifically wrt travel arrangements, coordinates the travel arrangements (international & domestic), travel itineraries and processing of travel and expense reports
• Acts as MD’s delegate for email and phone mail during absences; handles/ forwards issues as appropriate; prioritizes balance for MD’s action upon return
• Maintains content for calendars and agendas including Conference Call and Video Conference Call agendas
• Coordinates and administers all requirements and maintains appropriate records in managing the Executive’s office including preparation and verification of expense claims and invoices, monthly audit reconciliation of travel and other expenses including Visa, stationery and supplies, telecommunications, equipment and premises requirements, updates to Vacation and Absence schedules and production/distribution of monthly away lists
• Maintains credit files for MD’s on-going use and records
• Prepares material for Commitments Committee, Loan Underwriting Committee and Loan Portfolio Review Committee
• Leverages tools and technology to drive efficiency and consistency
• Establishes personal routines to keep apprised of developments and remain current. AUTHORITIES, IMPACT, RISK
• High level of confidentially
• Manage multiple priorities simultaneously. KEY CAPABILITIES
• Process large number of invoices and create allocation memos to Controllers and Accounts Payable
• Maintain departmental calendars – schedule/reschedule meetings, field e-mails, & phone calls requesting meetings, handle meeting conflicts & prioritization issues
• Request Certificates of Insurance for internal and external clients
• Maintain departmental files – correspondence files, insurance policies and contracts
• Organize and maintain departmental agreements and summaries in hard and soft formats
• Provide telephone coverage – answer executives’ phones, take accurate messages, know executives’ whereabouts at all times, handle urgent calls with appropriate judgment
• Handle business travel – book travel arrangements, coordinate meeting schedule, prepare travel & expense reports
• Arrange large group meetings and conference calls – schedule meetings with all parties, book meeting rooms & call-in numbers, arrange special meeting facilities (food, multimedia, etc.), send meeting confirmation e-mails, prepare & distribute meeting materials
• Handle departmental mail – pre-sort & prioritize, respond to simple and immediate requests
• Typing and preparing documents – utilizing Microsoft Word, Excel. Access and PowerPoint (letters, schedules, presentations, database management)
• Navigate Firm – interface with various Firm departments on behalf of executives to collect and communicate information, respond to requests, obtain services, etc
• High School Diploma or Equivalent plus other post high school training/courses
• 5 years administrative assistant experience
• Proficiency in MS Word, Excel, Access and PowerPoint
• Excellent writing and proofreading skills
• Must be an enthusiastic, positive team player, eager to assist colleagues and members of the department on all levels
• Must be able to work in a fast pace environment and handle multiple tasks concurrently
• Provide excellent telephone coverage including ability to manage priorities; handle urgent calls with professionalism and good judgment
• Arrange large group meetings – schedule meetings with all parties; book meeting rooms and call-in numbers; arrange special meeting facilities; send meeting confirmation emails; prepare and distribute meeting materials
• Maintain executive calendars; schedule/reschedule meetings. Highlighting attendance in advance as well as printing documents needed
• Highlighting upcoming significant meetings to senior executives. Arranging prep meetings if necessary
• Handle business travel – book travel arrangements; coordinate out-of-town meeting schedules; prepare travel and expense reports
• Maintain executive files – correspondence files; document files; personal office files
• Handle executive mail – pre-sort and prioritize; respond to simple, immediate requests
• Strong ability to write and prepare letters and presentations independently
• Able to manage projects as necessary
• Navigate firm – interface with various departments on behalf of executives to collect information, respond to requests, obtain service, etc
• Miscellaneous support – including, but not limited to preparation of copies; ordering of supplies and maintaining supplies drawer; handling faxes; maintaining orderly, fully-functioning work area for executives and their staff
• Must be extremely well organized
• Strong interpersonal skills and collaborative work style
• Flexible and ability to work in a demanding fast paced environment juggling multiple tasks simultaneously
• Proficient with all office technology; advanced skills in MSOffice, particularly Word, Excel and PowerPoint
• Outstanding attention to detail and follow-up
• Strong time management/prioritization skills and solid judgment
• Self-motivated, innovative, hardworking individual, who can handle changing priorities and multiple tasks
• Must be a customer service oriented, team-player eager to assist colleagues and members of the department at all levels
• Provide executive administrative assistance to SVP of Finance, including managing executive calendar
• Ability to effectively interface with every level of employee, customers and external constituents
• Perform general duties, including preparing general correspondence, word processing, filing, faxing, copying, preparing and reconciling expense reports, ordering supplies, managing all subscriptions
• Ensure email, phone and other messages are delivered to the appropriate manager or responsible party in a timely manner, acting with the appropriate sense of urgency
• Effectively arrange meetings, conference calls, videoconferences, domestic and international travel
• Assist with the preparation of presentations, metric reports, dashboards, and other business reports
• Process, track and reconcile departmental invoices
• Support organization and execution of departmental events [e.g., arrange catering, coordinate location, etc.]
• Handle special projects and assignments as directed
• Creating daily clips for senior management
• Supervision of administrative functions for the department
• Learning and backing up all of the department’s data and document systems
• General contract administration, including requesting, distributing and tracking contracts, licenses and other documents
• High school diploma, with a college degree preferred
• 5 years direct work experience supporting senior management in a large, corporate environment
• Excellent verbal, written and oral communications [English/ Spanish]
• PC Skills: advanced Microsoft Office skills, including: PowerPoint, Word, Outlook, Excel
• Candidate should be highly professional, a team player, consistently positive in attitude, self-motivated, flexible, discrete, tactful, articulate, and diplomatic
• Must be extremely organized and able to focus attention and manage details on multiple projects at the same time; organize, prioritize and follow-through
• Ability to adapt to changing responsibilities in a fast-paced environment
• Strong initiative, creativity, sense of drive and ambition
• Solid time management and multi-tasking skills
• Willingness to participate in all department projects and initiatives
• Familiarity with US Hispanic media
• Experience in entertainment industry
• Superior time management and organizational skills
• Able to work both independently and with a team
• Able to juggle and meet numerous deadlines and identify press opportunities
• Proactive, master multi-tasker, creative and strategic thinking plus strong external and team communication skills
• Manage complex schedules and coordinate meetings with internal and external parties utilizing multiple calendars, often balancing very strict demands of high-level filmmakers and studio heads, and anticipating problems and conflicts in advance
• Prepare all appropriate meeting materials for President, including materials for other attendees when needed
• Prioritize and manage President’s work email and call sheet, which may include creating email correspondence on behalf of the President
• Manage all department-wide communication and materials to and from President
• Prep for upcoming meetings (agendas, A/V and Print materials, correspondence for reoccurring meetings)
• Maintains proper recordkeeping and filing system for all materials coming thru the President’ office
• Performs basic administrative tasks such as updating contact lists, meeting attendee lists, executive expenses, etc…
• Oversee department-wide script distribution and conference room bookings
• At least 3 years of experience supporting a senior level executive
• Must be extremely anticipatory in nature
• Proficient in Microsoft Word, Outlook, PowerPoint, Adobe, and Excel
• Knowledge of all basic office equipment required
• Bachelor's degree (or a High School Diploma/GED and a minimum of 5 years of executive assistant experience)
• Initiative - Demonstrate initiative by confidently self-starting improvements to office procedures, reports and processes and requires minimal supervision
• Detailed Oriented - Pays attention to multiple details and multiple tasks while minimizing errors
• Organization - In order to manage multiple tasks effectively, must be organized in approach and execution of work
• Team Player - Demonstrates ability to work on a team and willingness to give assistance to co-workers in other areas
• Confidentiality - Must be able to maintain department business with the utmost confidentially
• Flexibility - Demonstrates experience working in, and a positive attitude toward a rapidly changing business environment
• Inclusivity - Thrives in a busy team like environment, and available to assist other department members when necessary
• Provide professional phone coverage at all times; screen all calls and determine through independent judgment those which require immediate attention
• Coordination of travel arrangements
• Overall management of busy calendars
• Coordination and scheduling of meetings and conference rooms
• Track and process expenses
• Maintaining and updating contacts lists
• Handling sensitive and confidential information with discretion
• Maintain up-to-date and accurate filing system
• Provide phone backup support to other EAs as needed
• Assist with additional projects (i.e powerpoint and excel) and other duties as required
• Punctual, regular, and consistent attendance
• 5 years prior relevant experience, supporting Senior-Level Executives
• Proficient with MS Office – Outlook/Word/Excel/PowerPoint
• Ability to successfully multi-task and meet deadlines
• Friendly with professional and positive demeanor, phone etiquette,
• Proactive, flexible, self-starter with a boundary less approach to working within a team
• Demonstrates exceptional written and verbal communication skills
• Ability to maintain confidentiality
• Possess strong interpersonal skills with ability to communicate effectively with all levels withinthe organization
• Provide administrative support including type and compose general correspondence, copying, answer and screen phone calls, and manage Outlook calendar
• Book travel arrangements/reservations and submit travel expenses for CFO via Concur system
• Schedule, coordinate, and maintain appointments and meetings
• Open and distribute mail, coordinate messengers/package delivery
• Create, organize, and maintain filing system, reconcile expense reports, supply requisitions, etc. as needed
• Help administer and maintain department-related files and projects
• Coordinate logistics intra-department for events or meetings, make arrangements/reservations, and coordinating all other special projects as assigned
• Interact with internal and external customers, business associates as needed. Provide personal assistance on various projects and activities
• Act as liaison with other internal departments and external contacts to execute assignments and represent CFO in a professional and efficient manner
• Additional duties to be assigned as needed
• Minimum 1 year of assistant work experience or experience supporting executive level personnel
• Strong computer skills required, knowledge of Microsoft Office including Word, Excel, PowerPoint, and Outlook
• Proven ability to organize and establish administrative procedures independently, juggle multiple projects at the same time
• Demonstrated effective communication skills and follow-up skills required, skilled in effective writing and strong organizational skills
• Proven ability to handle confidential information
• Experience with Concur travel system and expense reporting/submission
• Pop culture fanatic
• Independent, self-starter and effective team-player
• Able to work calmly under pressure
• A minimum education level of High School Diploma or its equivalency (Bachelor of Arts/Sciences Degree Preferred)
• Years of related work experience: 3-4 years related administrative experience supporting an executive
• Proficient with Microsoft Office Products (Word, Excel, PowerPoint, Outlook)
• Proficient with mobile and social media platforms
• Strong verbal and written communication skills and able to interact will all levels of the organization
• Must be highly organized and demonstrate attention to detail
• Good interpersonal skills and experience managing an executive(s) calendar
• Maintain a sense of urgency with an ability to meet tight deadlines; able to maintain the confidentiality of highly sensitive information; must be a self-starter with the ability to work with minimal supervision
• Ability to work extended hours and/or weekends to provide support to a project and/or executive
• Must be able to think creatively and pay close attention to detail
• Provide full administrative support to Senior Vice President including phone, calendar, expenses, correspondence, travel and meeting planning
• Coordinate overall departmental administrative planning and support
• Act as an effective liaison between the Network and our distribution clients
• Ability to work professionally as a team player with a positive attitude in a fast-paced environment
• History of practicing good judgment and demonstrating confidential business style
• Highly-organized, self-starter with strong attention to detail and follow-up
• Excellent interpersonal skills with effective verbal and written communication skills for interface at all levels, internally and externally
• Solid computer skills (Microsoft Word, Excel, Outlook, PowerPoint, SAP)
• Administrative support experience including a minimum of 2 years providing executive level support
• Experience demonstrating a fundamental understanding of administrative “best practices
• Professional experience in the media industry
• Interest in media and the rapidly-evolving digital landscape
• Generates and distributes daily and weekly ratings reports for entire company
• Independently composes reports and correspondence for Executive Vice President’s signature. Sign in behalf supervisor, as delegate, his name on correspondence, requisitions, vouchers, and other forms of documents
• Reviews and prioritizes correspondence and answers written inquiries relating to various CW Network research issues. Responds to most telephone inquires, and when necessary, directs the call appropriately. Distributes EVP research report, memos and documents
• Participates in arranging conferences and committee meetings. Sets-up and maintains Executive calendar
• Makes travel/arrangements and reservations
• Reviews and reconciles all incoming expense and travel reports accuracy and compliance with corporate policy. Reviews and secures approval for all travel requests
• Acts as liaison with division management team to ascertain current status of various projects. Updates Executive Vice President periodically on all Divisions’ activities
• Responsible for maintaining and establishing official documents and records in the appropriate electronic and physical files, including maintenance of Research Library
• Manages and maintains Executive Vice President’s personal electronic (iPad) files
• Prepares agendas and materials related to business meetings. Follows-up with Division Executives or outside representatives to ensure attendance and that all related business materials/documents are ready for review
• Works on some personnel issues, requiring confidential matters
• Sets up and maintains budget track in coordination with Finance Dept
• Performs various related duties as necessary
• Assists one or a few executives in providing a range of administrative support functions focused upon the needs of assigned executive(s) in carrying out the responsibilities of their positions
• Conducts a range of assignments derived from the duties and responsibilities of the executive(s) served; specific functions performed for the assigned executive / executives include, but are not limited to: coordinating and maintaining the appointment calendars; gathering and abstracting materials for such events as meetings, conferences and presentations; administering travel arrangements and related travel and entertainment expense reports; answering and screening incoming calls; reviewing and categorizing incoming correspondence / memoranda / emails; preparing routine correspondence, memoranda and e-mail responses; arranging receptions / lunches / dinners; attending staff meeting and taking and editing notes of such meetings; maintaining contact lists and databases
• Arranges visits / tours by representatives of clients / affiliates / sponsors / executives of TWDC / regulators and legislators; screens and responds to employee requests; arranges and coordinates interviews of the executive with representatives of the media in conjunction with and approved be a Communications’ publicist
• Coordinates the administration, logistics and flow of the work for the assigned executive(s)
• Performs routine to semi-routine administrative processes and tasks within the context of well-defined practices and methods
• Through personal time management and organization of work contributes to the processing efficiencies of assigned tasks
• Enhances the efficiency of the assigned executive(s)
• Interacts with the a wide variety of ESPN and external contacts in behalf of the executive(s) served
• Interacts with media, clients, affiliates, public figures in behalf of the assigned executive(s); may coordinate and / or participate in meetings and interviews with these contacts
• Enhances relationships and interactions with the counterparts of the assigned executive(s), both internally and externally
• Primary focus of communications is to receive and transmit routine to semi-complex information
• Work with Play-By-Play Remote Production team on ticket allocations and distribution for CFB & MLB
• Partner with ESPN’s Premium Dept. on Radio Departmental allocations for swag for clients / guests / affiliates / partners …
• Work closely with Network Sales Team in NY on winner tours on campus – coordinate tours, escort, etc …
• Has a fundamental knowledge of the administrative processes carried out by the assigned executive(s) and those of the organization directed by the assigned executive(s)
• Has advanced knowledge of Microsoft Office applications, databases used by the executive(s) supported
• 3- to 5-years of related administrative experience in generally comparable functions
• Has a basic knowledge of several administrative functions and processes
• Has basic research and data analysis skills capabilities
• Has advanced skills in communication and diplomacy; has good sensitive to the purposes and motivations of the persons desiring contact with the assigned executive(s); is sensitive to and able to work effectively with a diverse group and individuals
• Has an advanced ability to organize work and to set priorities; has basic multi-tasking skills
• Organize and maintain product sample inventories including ordering of samples, distribution of samples, and maintaining the set up and display of the product room
• Assist Vice President in the Creative Services department by managing executive calendars, meeting schedules, answering phones, maintaining logs, placing calls, and sending emails and faxes as needed. Typing, organizing and distributing notes from executives to internal Creative Services team and external clients/vendors for correspondence needs
• Organize and maintain an inventory of all departmental assets to manage and keep track of samples and materials. Maintain accurate records of schedules and files as needed
• Organizes various files, records, indexes, logs, and mail for executives. Prepares and organizes mail, and writes correspondence for returned unsolicited materials, maintaining schedules and other collateral materials
• Coordinates international and domestic travel, transportation, hotel itineraries and accommodations, prepares invoices for approval, and creates check requests and processes expense reports and tracks through payment process for the Creative Services department
• Coordinates organization of resource materials and orders office supplies for the department
• Assist executives with occasional special projects and performs other duties as required, including back up assistant to the CCO when regular assistant is away from office
• Types correspondence, reports, labels, contracts, etc. for supervisors review and signature
• Coordinates international and domestic travel and hotel accommodations for advertising shoots
• Arranges calendar and schedules meetings, independently or as directed. Keeps supervisor on schedule for meetings
• Answers telephone and screens, logs and places calls
• Opens, reviews, records and distributes and organizes mail
• Photocopies and scans reports, documents and other materials
• Sends and receives faxes and emails
• Maintains various files, records, indexes and logs
• Creates and maintains various schedules, reports and matrixes
• Greets clients, talent, creative staff and executives
• Prepares check requests and expense reports and follows through
• Assists with estimating costs, budgeting and drafting contracts for photographers. Coordinates various tasks of planning and producing special photo shoots under direction of VP, Photography including drafting and sending correspondence to talent publicists, assisting with talent arrangements, and drafting and sending Call Sheets
• SAP – Responsible for coding billing and invoicing for photo department and Creative Advertising special shoots. Prepares shopping carts for supervisor’s approval. Processing P-Card transactions and reconciliations of department’s P-Card
• Budgets – Gathers all charges incurred by the photo department and reports charges to the finance department
• Scripts and schedules – Requests scripts and schedules for all WB feature films as directed by supervisor
• Performs other related duties and projects as assigned
• Premieres & Events – Book and confirm red carpet photographers for premieres and special events. Create press credentials and cast/crew ID sheets. Coordinate with publicity teams to check in press and photographers at premieres/events. Premiere after party work duties as assigned by events team
• Types correspondence, reports, schedules, agendas, etc
• Composes memos and correspondence for supervisor's review and signature
• Manages SVP’s calendar (scheduling meetings, appointments, etc.)
• Makes travel and accommodation arrangements
• Answers inquiries of callers, delegates calls to appropriate executives and greets visitors
• Maintains various files, records, indexes and logs. May supervise/organize projects with other department secretaries
• Opens, records and distributes incoming mail
• Answers telephone, screens, logs and places calls
• Prints/Makes photocopies of reports, documents and other materials; sends and receives faxes, telecopies and e-mail
• Secures and furnishes information as requested
• Assists in presentation and sales meetings where required
• Codes, routes and tracks outside vendor invoices
• Prepares expense reports
• Order office and refreshment supplies
• Creates and/or updates excel documents as assigned
• Creates and/or updates power point documents as assigned
• Manages department budget invoices as necessary (SAP)
• Manages calendars including but not limited to scheduling meetings, securing meeting rooms, requesting drive-on passes for external attendees, ordering catering items, etc
• Coordinates and arranges travel and hotel accommodations, and completes travel and expense reports
• Answers telephone – screens, logs, places calls, listens to voicemail, as directed
• General administrative duties including but not limited to making photocopies of reports, documents and other materials, sends and receives faxes, prepares packages for DX or courier services and orders supplies
• Coordinates internal and external WBCP distribution of materials
• Assists in gathering information and updating various presentations and reports for assigned properties
• Processes Independent Contractor forms and Master Vendor Agreements when needed
• Liaises with Finance to track and manage all expenditures/invoices in quarterly budget worksheets; opens all Shopping Carts and SWAs for assigned properties
• Maintains and reconciles all PCard expenses for marketing team
• Creates presentations and communication pieces for licensees or other inquiries with direction from supervisor
• Responds to inquiries from internal and external groups including requests to gather information, licensing and marketing programs, requests from licensees and special requests
• Manages all Marketing Research subscriptions for division including: subscription renewals, client log-in and password assistance, setting up in-person and WebEx meetings for cross-departmental colleagues
• Assists with market research, special projects, and updates marketing collateral as assigned by the VP, Marketing Director and Marketing Managers
• Attends Non-DC Theatricals team meetings and actively participates in team initiatives, brainstorming, planning, etc
• Assists in the execution of promotions including prize gathering, fulfillment, communication and correspondence
• Typing of correspondence, reports, labels, contracts, etc. as directed by supervisor
• Keeps marketing rooms organized and stocked with all needed materials for responsible brands
• Phone reception duties and phone coverage for SVP and main reception desk, as requested
• Other duties or special projects as requested by supervisor
• Position performs general clerical duties (e.g. answering phones, sending faxes, filing)
• Assists in tracking budget, execution, approvals, and distribution of electronic press materials & television specials
• Assists in preparation of publicity reports
• Makes travel arrangements for Executive Vice President of Publicity and maintains schedule for travel itineraries
• Provides Burbank coverage for incoming publicity queries while Senior Publicists are out of office on press junkets or on set visits or tours
• Facilitates administrative tracking of budget approval for each film
• Generates POs, signing & coding bills while adhering to approved budgets for all publicity categories
• Performs miscellaneous duties as assigned
• Maintains calendar, schedules appointments, meetings and notes call
• Writes script coverage and tracks all submissions
• Answers telephones, screens, logs and places calls
• Prepares documents such as weekly reports, correspondence and expense reports
• Schedules all travel arrangements and itineraries
• Proofreads, photocopies and distributes material
• Orders supplies, books, etc
• Prepare expense reports on SAP, and reconcile VISA statements against expense reports
• Process Invoices and P.O.s through SAP
• Take lead and coordinate specific projects to be determined by the SVP
• Create and update various PowerPoint presentations as needed
• Keep daily, weekly, monthly calendar up-to-date for the SVP
• Coordinate departmental calendar including all staff meetings
• Make all travel arrangements-domestic and international (air, hotel, car) for the SVP
• Answer phone, take and relay messages in a timely manner
• Prepare and execute correspondence
• Fax, file, and photocopy
• Interface with various Disney departments and external vendors
• Candidate must work well with a wide range of employees and business associates, at all levels
• 5 years experience in administrative role supporting c-suite executives
• Proficiency with computers including: SAP, Outlook, Excel, Word, PowerPoint, and the Internet
• Strong verbal and written communication skills and analytical skills

Temp Executive Assistant Resume Examples & Samples

• General administrative duties including answering heavy phone call volume, screening and redirecting calls, and managing incoming inquires
• Handle all logistics associated with meetings, appointments, and conferences to include preparation of accurate materials and correspondence
• Arrange and confirm complex travel arrangements – both international and domestic
• Prepare, submit, and track detailed expense reports consistent with company policies through reimbursement
• Create, format, and edit documents in Word, Excel and PowerPoint
• Follow-up on various activities to ensure all deadlines are met
• 5+ years of experience providing administrative support to senior executives while working in a Corporate environment is required
• Highly proficient in Microsoft Office, including Outlook, Word, PowerPoint, and Excel
• Knowledge of Concur is a plusSkills
• Excellent verbal and written communication skills, including ability to draft correspondence with minimal direction
• Exceptional interpersonal skills and strong team orientation
• Expert in multi-tasking, organizing, and prioritizing a must Strong attention to detail and follow-up skills Ability to maintain confidentiality
• Excellent judgment and demonstrated problem solving capabilities
• Proven ability to function in a fast-paced, ever-changing environment while demonstrating a high level of integrity and professionalism
• Willingness to learn, take initiative, and adapt to new responsibilities
• Calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings
• Interact with C-level executives, general managers, and their support staff in order to schedule meetings, answer general queries, take and distribute notes, and send materials for review before meetings
• Assist with the preparation of presentation materials
• Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
• Arrange travel schedule and reservations for executive management as needed. As the VP’s embark on frequent business trips, the executive assistant needs to arrange travel plans including: booking flight tickets, arranging for accommodations, and reserving car rentals; communicate travel information to the VP and; work out any scheduling problems
• Answer incoming calls, take messages, deal with general inquires and redirect callers to correct departments
• Prepare expense reports and additional ad hoc reports as needed
• Follow up with vendors and staff on outstanding invoices/issues
• Assist with planning and executing onsite and offsite meetings and conferences
• Order supplies and equipment
• Open, sort and distribute daily incoming mail
• Handle other requests from executives as needed
• 5+ years of experience supporting at the executive level; Experience in an IT Department a plus
• Excellent calendar management skills, including the coordination of complex executive meetings
• Professional demeanor while under pressure, flexible, proactive, resourceful and efficient
• Strong verbal and written communication skills,
• Good judgment and attention to detail are essential
• Undergraduate degree a plus
• 3 years work experience managing executives in a fast-paced, team oriented environment
• Intermediate to advanced level skill with Microsoft tools (MS Office), Keynote, and SAP
• Proven ability to handle confidential and sensitive information with discretion
• Demonstrated ability to multi-task and manage time efficiently to meet the demands of a growing business environment
• Demonstrated ability of detailed planning, time management and organizational skills
• Ability to act as a team player and to interact with all levels of employees and clients within and outside the organization
• Manage extremely busy calendars and prioritize often conflicting demands appropriately
• Manage a digital asset submission and approval tracking system for our internal and external partners
• Create and distribute periodic updates and state-of-the-business reports
• Perform market research and report findings
• Assist with travel arrangements and expense report preparation for executives
• Act as a liaison between multiple departments and companies, both internally and externally
• Handle other increasingly challenging projects as appropriate
• A seasoned pro – You have at least three years of experience supporting senior executives
• Obsessively detail oriented – You go way beyond crossing the “T’s” and dotting the “I’s.” No balls ever get dropped by you, and nothing ever sneaks past your eagle eyes
• A self-starter – You are fire-and-forget, and you are always trying to figure out new and better ways to do your job smarter, faster, more efficiently, and more effectively
• An optimist – You approach both good times and bad with a cheerful attitude and a sense of humor. You always see the light at the end of the tunnel, even at 2AM in the morning
• A people person – You understand the importance of good relationships, and you treat people the way you wish to be treated - within the team, within the company, and with all of our external partners
• A chameleon – You have the ability to adapt in a fast-paced work environment, accommodate various work styles, and manage priorities and tradeoffs in a continually changing environment
• An effective communicator – You are able to communicate succinctly and professionally using all the tools of the trade: Outlook, Word, PowerPoint, and Excel
• Passionate about games – We love playing games and creating them. You do too
• Prioritizes and schedules meetings. Maintains accurate daily calendar of all meetings
• Answers and screens all incoming phone calls. Maintains an accurate daily phone log of all incoming/outgoing phone calls
• Responsible for updating/maintaining music budget reports and licensing grids
• Provides music scene details to Clearance department
• Responsible for processing invoices
• Maintains accurate production schedule for films
• Composes and types correspondence
• Opens, screens, and prioritizes incoming mail
• Maintains CD library; including ordering soundtracks and provides CD duplications as requested
• Prepares expense reports and ensures follow through
• Coordinates international and domestic travel/hotel accommodations for Director Music and music supervisor/composers
• Reads scripts and creates script breakdowns
• Reaches out to publishers, labels, libraries and third parties for music searches
• Books scoring stages and recording studios. Gathers scoring estimates
• Researches new bands
• Performs other related duties as necessary
• Manage the outlook calendar, meeting schedules and travel arrangements for the President & General Manager of NBC4
• Utilize Microsoft Office Tools to prepare letters, reports and formal presentations
• Write/edit/distribute correspondence
• Establish and maintain relationships with key internal and external contacts
• Organize, maintain and update contacts, files, folders,
• Answer telephone calls and respond to inquiries
• Plan and coordinate events
• Manage online and in-house public file
• Complete and upload Quarterly Issues Report to the FCC Online Public File website
• Assist/monitor visitors for viewing of the Public File
• Process monthly T&L Reports and reconcile monthly P-card reports
• Submit buck slips and invoices to Finance for ticket purchases, membership dues and charitable contributions
• Represent NBCU and Comcast in a positive and professional
• Provide on-going support to the VP, News and the News department
• Provide support to other departments and areas as required
• Handle confidential information professionally and discretely
• Excellent Microsoft Office applications skills including Word, Excel, Outlook and PowerPoint
• Minimum 5 years of experience in an administrative support role
• Associate Degree or BA/BS Degree or equivalent experience
• Excellent interpersonal skills including the ability to interact effectively with viewers, clients and members of the community and employees at all levels of the organization
• Excellent computer skills including Microsoft Office applications
• Very strong organization skills, attention to detail and follow through
• Support SVP – Programs, News Gathering & Special Events, and SVP - Operations Strategy & Business Planning
• Provide overall administrative support for high-level executives, including but not limited to
• Phone and email support
• Managing busy calendar and day-to-day meetings
• Interacting with a wide variety of ABC and external contacts on behalf of the executives
• Manage all travel arrangements and trip tracking/oversight (flight, hotel, car, meeting coordination) and all related expense management
• Coordinate/confirm all calendar matters, including internal and external meetings, establishing conference calls, and coordinating meetings over multiple time zones
• Filing, faxing, photocopying, scanning and tracking documents, data entry and word processing
• Aggregate information in excel documents for reporting and/or presentation
• Prepare confidential memos, correspondence, letters, business updates, meeting notes, Power Point presentations, proofs correspondence and complex reports
• Manage long and short term projects including organizing special events, meetings and presentations
• Coordinate with Executives and personnel throughout News and from other Divisions
• Professional, poised executive assistant with a minimum of 3-5 years of experience supporting senior executives within large, corporate environments
• Disney knowledge a plus
• Advanced computer skills in Mac and Microsoft Office products, including PowerPoint, Word, Excel, and Outlook
• Mastery of SAP processing tools, including but not limited to Travel & Entertainment Proxy (T&E), Casual Buyer (Shopping Carts & AP Uploads for P.O.s & invoice processing), Time Processor and Cost Center
• Highly meticulous, extreme attention to detail, organized, approachable and friendly but assertive
• Ability to assume responsibility, function effectively in team environment or independently, with minimal supervision
• Demonstrated great work ethic
• Demonstrated business communication skills (written and verbal) – ability to effectively communicate and interact with people at various levels and in various disciplines of business and production
• Deadline driven and thrive in constantly changing, disruptive news environment
• Ability to function in a demanding environment with competing and changing priorities
• Demonstrates the ability to assume responsibility without direct supervision
• Ability to multi-task and manage interruptions
• Works regularly with Microsoft Office Suite applications, such as MS Word, Excel, and PowerPoint
• Outlook for calendar/scheduling
• Makes travel arrangements as necessary
• Manages the phone lines for co-President'soffice. Fielding calls and conveying messages as necessary
• Processes expense reimbursements, casual buyer role via SAP
• Orders stationery, office supplies, snacks and beverages - Handles facility requests - Coordinates packaging and shipping of items via courier and FedEx
• Correspondence (thank you notes etc…)
• Filing and general office organization
• Requires proficiency with Microsoft Office Suite applications, such as MS Word, Excel, PowerPoint and Outlook as well as word processing, managing files and other office procedures
• Must have strong attention to detail, organizational skills and the ability to manage time effectively
• Ability to organize and prioritize numerous tasks and complete them under time constraints/tight deadlines
• Passion for great content on any device
• Entertainment experience a plus
• College degree a plus
• Position also requires the ability to work under pressure to meet strict deadlines
• Must be able to work full time 9-6pm with flexibility for overtime as necessary
• Assist executive with administrative duties such as answering phone lines, taking messages, typing, filing & copying contract documents, etc
• Coordinate meeting arrangements (ie, catering, lodging, transportation)
• Order business cards, work orders, telecom and furniture movements
• Update Outlook contact database
• Maintaining calendar & meetings. Sending a schedule at end of each day
• Prepare executive travel arrangements and expense reports for the Executive
• Schedule executive meetings and book conference rooms as needed
• Maintain/order supplies
• Creating and re-organizing building show files. Saving documents to our computer drive
• Printing documents, production notes, and calendars
• Set-up messenger pick-ups/drop-offs (Fed Ex, UPS, US Mail, etc.)
• Perform online research
• Assist with special projects and other duties as needed basis
• Special projects assigned by either Executive or management team members
• Assist with office filing and miscellaneous administrative tasks
• Answer general questions from employees and clients
• Must have excellent organizational skills
• Industry knowledge of sports and music entertainment
• Good people skills in order to provide exceptional service to AEG employees and clients
• Professional, friendly, and outgoing personality. Must be able to work well with others
• Must be adept to working under tight deadlines
• Must have excellent communication skills. Must have the ability to read, listen and communicate in English effectively, both verbally and in writing
• Ability to multi-task and consistently prioritize projects, meetings and fast-changing schedules, while remaining productive and professional
• Minimum typing speed of 60 wpm; strong knowledge of Outlook, Word, Excel and PowerPoint
• Able to work with a sense of urgency in order to perform administrative tasks
• Efficiently
• 2-3 years of administrative, office, clerical experience supporting a high-level company officer, such as GM, CEO, or Vice President
• Arranges visits / tours by major executives / representatives of clients / affiliates / sponsors / executives of TWDC / regulators and legislators; screens and responds to employee requests; arranges and coordinates interviews with representatives of the media and may participate in the preparation for and conduct of these interviews
• Coordinates the administration, logistics and flow of the work for the assigned executive(s); tracks and follows-up on key “to-do” items in behalf of the assigned executive(s)
• Implements semi-complex tasks to support assigned executive(s)
• Supports the daily flow of the work of assigned executive(s)
• Ensures ongoing adherence to the established policies and procedures of the organization directed by the assigned executive(s)
• Performs semi-routine to complex administrative processes and tasks within the context of generally defined practices and methods
• Interacts with the a wide variety of high level ESPN and external contacts in behalf of the executive(s) served
• Interacts with high level representatives of the media, clients, affiliates, public figures in behalf of the assigned executive(s); may coordinate and / or participate in meetings and interviews with these contacts
• Enhances and builds relationships and interactions with the senior level contacts and colleagues of the assigned executive(s), both internally and externally
• Processes invoices via SAP
• Processes UAA requests
• Handles administrative activities for production executive
• Has an advanced knowledge of the administrative processes carried out by the assigned executive(s) and those of the organization directed by the assigned executive(s)
• A minimum of 5 years of related administrative experience in generally comparable functions
• Has an advanced knowledge of many administrative functions and processes
• Has advanced research and data analysis skills
• Has a highly advanced ability to organize work and to set priorities; has advanced multi-tasking skills
• Familiarity with SAP and Accounts Payable procedures
• Act as a liaison between executives and all internal departments and external business associates to ensure that all matters are attended to in an efficient and timely manner
• Manage phone calls to ensure that attention is always given to the most urgent materials/requests first
• Update and maintain schedules—schedule meetings with numerous attendees as requested, reserve conference rooms and order food for meetings
• Work with IT to address any issues with equipment for exec
• Sort/prioritize mail; flag and highlight any relevant articles and advertisements
• Arrange all business travel, including car service, air travel and hotels
• Draft and process travel, entertainment and business expenses
• Minimum 1 year work experience, including internships
• Proficient in MS Office, including Word, Excel, PowerPoint & Outlook
• Self-starter interested in learning about the research field
• Planning work, setting goals, outlining tasks, and contingency planning
• Detail oriented and well organized
• Be discreet and be able to handle confidential information
• Possess excellent interpersonal skills - including tact and diplomacy
• Flexible team player, able to juggle multiple projects simultaneously
• Use Ernst & Young's core technology applications, including Microsoft Word, Excel, PowerPoint, and Lotus Notes
• Ability to interact with and help personnel seeking information
• Competent at prioritizing and completing multiple tasks in a fast-paced environment
• Working knowledge of Microsoft Office applications, Lotus Notes and internet applications
• Demonstrated customer service skills/experience
• Knowledge of appropriate database content and tools
• Understanding of external resources such as Bloomberg, IDC and internet
• Collection of management skills
• Adept at using NoteBooks
• A minimum of 3-5 years previous work experience, preferably in a library or research setting
• Working knowledge of standard library procedures required, such as cataloging, Library of Congress information, content, etc
• Knowledge of major electronic products and services (e.g., Factiva, Primark) preferred
• Schedule and maintain Outlook calendar for Vice President, HR Business Partner
• Answer VP’s phone and maintain phone log
• Take ownership of weekly staff meeting – agenda, setting up calls, booking rooms, verifying AV equip when needed, taking notes, following up after meetings
• Take ownership of monthly reports –send reminders each month, edit and consolidate information from Business Partners and provide documents to VP
• Book travel – domestic and international and process expenses monthly, or as needed
• General office responsibilities
• Update emergency contact list, birthday list, etc. for team
• Schedule interviews and exit interviews
• Handle departmental courier and freight requests
• Provide backup support for SVP’s Executive Assistant (daily breaks, lunch coverage)
• Provide backup support for HR Coordinator
• Update shared files on Share Point (shared online HR resource) as needed
• Update VP’s contacts and team’s email distribution lists
• Order office and project supplies
• Submit Executive IT requests
• Coordinate departmental office moves
• Book meetings and conference rooms for the VP
• Miscellaneous duties for HR Business Partners on the team
• Minimum of 2 years of experience in an Executive Assistant role with preferred television or entertainment industry experience
• Proficient in MS Office (Word, Excel, PowerPoint, Access)
• Ability to assume responsibility, function effectively with others on the team or independently, with minimal supervision
• Strong verbal and organizational skills
• Attention to detail and ability to multi task
• Candidate must have 5 to 10 years of experience working as an Executive Assistant, including extensive project management experience
• Articulate, personable, detail-oriented, and have strong organizational, communication, and administrative skills with a keen eye to detail
• Demonstrated ability to manage a number of multiple priorities to completion
• Demonstrated team player, reliable and able to interact with senior management
• Highly proficient with MS Office suite, Outlook, SharePoint, Adobe Acrobat Pro
• Willingness to work a flexible schedule
• Order supplies and process invoices through P2P system
• Ability to gain a strong command of new systems (P2P, Citi Travel & Expense) Non-Technical Skills –
• Prior experience as an Executive Assistant preferred; 8- 10 years' experience
• Detail oriented with ability to work independently and prioritize workload
• Primary telephone coverage for the manager; Assist with email coverage
• Diary management and organization of: internal and external meetings including stakeholder meetings, senior management functions and video/conference calls
• Regularly assist visiting international executives with scheduling, administration and on-the-ground logistics
• Arranging regular global and travel itineraries – flights, hotels, transport etc. – not just for reporting manager but for the Internal Audit function team members overall
• Completion of expense claims and invoice payments ; review of claims from Internal Audit team members
• Preparing documentation for meetings and conference calls, drafting letters and memos
• Typing, filing, copying confidential documents
• Other ad-hoc secretarial requests, including departmental management e.g. stationery handling, desk management, office automation related issues, new- comer onboarding etc
• Ideally, an experienced Personal Assistant from a financial institution
• 2-3 years of PA experience for a senior manager as a minimum
• Experience in the Middle East is beneficial but not a must
• Excellent technical knowledge of Microsoft Office applications
• Support of Group Head (Managing Director) – scheduling meetings, manage extremely busy calendar, ad hoc requests and special projects
• Assist in preparation of presentation documents (Executive Updates, etc)
• Assist with preparation and distribution of reports (both scheduled and ad hoc)
• Support Group members and special projects
• Order Supplies (via P2P)
• Help Manage Space (moves and space allocation)
• Help in Onboarding new resoruces
• Minimum 5 years experience in Admin Coordinator/Executive Assistant role in a fast paced environment, preferably dealing with technology. Citigroup experience and knowledge of Citi applications extremely helpful
• Ability to manage a very busy calendar of an executive, change meetings to accommodate needs, book travel
• Maintain Resources Related Information: Organizational Charts, Seating Charts; Submit resource changes (location, term date, etc) as needed. Follow up with resource to update missing information
• Order supplies as needed adhering to expense guidelines
• Follow up on compliance related issues (outstanding training, missing time sheets, etc)
• Onboard new hires and help in orientation process
• Highly proficient with Microsoft Office (Excel, Power Point, Visio)
• Ability to think through projects, anticipate ramifications, make changes and drive tasks to completion
• Ability to manage deliverables within aggressive time frames and deliver under time pressures
• Excellent interpersonal and communication skills with the ability to interact with all levels of management and technology professionals
• Ability to administer technology processes
• Self-starter and problem-solver - i.e., ability to work unsupervised and make productive use of downtime; uses creativity and experience to identify and anticipate needs and problems, design and implement solutions, learn from mistakes and plan effectively
• Ability to find solution to various operational and administrative problems
• Strong commitment to teamwork with a positive attitude, flexibility, and resourcefulness
• Highly organized and detail oriented with the ability to efficiently handle multiple tasks and work well under deadline pressure without compromising attention to quality
• Work across the organization on various processes and projects
• Prior experience supporting a senior level executive is required (at least 5 years)
• Prior experience working in a highly matrixed organization preferred
• Demonstrates a high level of integrity and professionalism; exercises sound judgement
• Ability to work 8am-6pm and be flexible for overtime as needed
• Provide administrative support to the ultra-high net worth team
• Coordinate all aspects of appointments, meetings, receptions and conference calls for the ultra-high net worth team
• Prepare, reconcile, and track expense reports through T&E system for the ultra-high net worth team
• Order supplies and process invoices through P2P system for the office
• Serve as back-up support for other managers or administrative staff when required
• Ability to work 8:00am-5:00pm and be flexible for overtime as needed
• Organizing and coordinating large meetings with large number of participants
• Support of visiting seniors as needed
• Communications drafting
• Build and distribute presentations and monthly reports
• Responsible for team PAR Program (Performance and Recognition)
• Working on various “special” projects
• Processing of mail, both USPS & UPS packages
• Screening of phone calls and email
• Timely processing of Travel and Expense reports using internal systems
• Timely and accurate travel booking using internal Travel Planner system
• Detailed travel itinerary building
• Advance conference room and visitor office booking
• Order office supplies as needed
• Process invoices in P2P as needed
• Set up filing - new and existing
• Handling highly confidential information
• Skilled use of Microsoft Office (Word, PowerPoint, Excel, etc.)
• Expert use of Outlook calendar, email and contacts
• High level communications with other Executive Assistants
• Support team both locally and in remote sites
• Bachelor's degree, preferred
• 3 - 5 years administrative assistance, preferably assisting a senior executive
• Strong administrative skills with a proven record of going above and beyond
• Ability to multi-task in a fast paced, dynamic environment and provide support to not only the Director, but the department
• Must possess strong sense of urgency and be able to quickly and proactively identify problems and offer real time solutions
• Must be able to work independently on requests and projects
• Ability to use good judgment and discretion in handling confidential information
• Strong work ethic and enthusiastic team player; willingness to take on additional responsibilities
• Strong sense of diplomacy and tact; strong interpersonal skills; professional and corporate demeanor; ability to maintain composure under pressure
• Advanced PC skills (Word, PowerPoint, Excel, Outlook) and the ability to use these skills creatively. Excellent verbal and written skills. Must be detail oriented and possess excellent organizational skills

Temporary Executive Assistant Resume Examples & Samples

• Meeting preparation and coordination including printouts
• Handling correspondence and calls
• Handling of Management visitors
• Organize detailed travel planning and bookings for Management and team members
• Credit card payoffs for Management
• Office management and ordering of office supplies
• Service Desk for the teams
• Preparing presentations
• Constant improvement of processes to properly run the Business Management
• Badge Administration
• Handling New Joiner/Leaver Process
• HR administrative tasks
• Assist in the preparation of high quality PowerPoint presentations and Excel Spreadsheets
• Review and handle incoming and outgoing correspondence
• Ability to multi-task and prioritize with a professional, flexible and positive attitude
• Must be flexible and have an ability to execute at atypical times (usually early) and work OT, when required
• Strong verbal and written communication skills & ability to interact comfortably with individuals at all levels
• Supporting Senior Managers located in Zurich,
• Managing calendars including: setting the meetings, ensuring the acceptances and keeping bookings up-to date, taking account of complex diaries and global time-zone differences
• Managing and coordinating travels, organizing bookings, preparing travel documentation,
• Preparing presentations for a range of situations to a high standard including co-ordinating the production of relevant management information and other inputs
• Processing of invoices, expenses and reimbursements through the systems
• High quality and accurate minute taking for meetings as required
• Answering the calls, supporting communication channels
• 5 yrs experience in an administrative role supporting c-suite executives a MUST; preferably in a media company
• Proficiency with computers including: Outlook, Excel, Word, PowerPoint, and the Internet
• Proactive; able to anticipate problems/ issues in advance
• Ability to work in fast-paced, high pressure environment
• Effectively prioritizes and manages multiple tasks
• Problem solver – able to take initiative, propose solutions, overcome obstacles
• Team player – works effectively with others while having the ability to work independently with strong follow-through skills in a highly fast-paced environment
• Flexibility to juggle moderate degree of multiple and changing priorities
• Professional and positive attitude
• Exercise discretion at all levels
• Hours: 8:30am – 5:30 pm (OT eligible)
• Provide administrative support for two senior television network executives
• Manage their day to day calendar by coordinating meetings and conference calls. This includes staying on top of updating them throughout the day regarding changes
• Support and maintain the needs of the Programming Planning department in a fast paced, deadline oriented environment. Assist the team in preparing documents and updating materials as needed
• Assist Viacom Acquisition Programming Group (VPAG) by taking notes on bi-weekly calls, manage and create documents for movie deals, help edit decks for corporate presentations
• Schedule all travel arrangements and handle expense reports
• Issue monthly usage reports to studios for plays of specific titles
• Facilitate acquisition invoices for payments to motion picture studios and production companies. Act as the liaison with Business Affairs and Finance departments
• Responsible of all office materials incoming and outgoing mail, dubbing, etc
• Act as back up on phones and meetings for EVP when his assistant is out of office
• 2 plus years proven Administrative/Executive Assistant experience is critical
• Must be proficient in Word, Excel, PowerPoint, and Microsoft Outlook
• Excellent communication, organizational & written skills, in addition to strong interpersonal skills
• Must be a team player and able to multi task
• 2 or more year’s business experience a plus
• A strong passion for television programming or acquisitions a plus

Executive Assistant Nickelodeon Networks Resume Examples & Samples

• Maintains calendar and follow-up system to proactively advise COO of appointments, meetings, and deadlines
• Prepares complex domestic and international travel itineraries
• Maintains follow-up file to proactively advise COO of upcoming events, key items, or activities
• Assists the COO with the coordination of special projects and events, as necessary
• Prepares expense reports and invoice processing through SAP
• Maintains a thorough filing system
• Assists in preparing presentations, as necessary
• 5-10 years of experience supporting senior-level executive(s) in a large corporate setting
• Must possess excellent proficiency with Microsoft Office (Outlook, Word, Excel, Power Point)
• Ability to work calmly in a high pressured, fast paced environment
• Excellent interpersonal skills with the ability to interact with all levels of management, particularly at senior level
• Proven ability to handle confidential information with the highest level of integrity
• Booking and organizing travel
• Preparing and managing expenses
• Maintaining calendars and setting meetings/appointments
• Maintaining Calendar updates and invites for all meetings and pitches
• Provide backup support for the entire development team
• Coordinate and facilitate special team projects
• Partcipate in development meetings and providing editorial input

Executive Assistant to SVP Promo Resume Examples & Samples

• Book travel for SVP and other occasional travel for staff, artists, and radio winners
• Answer phones, maintain files, fax, e-mail for department
• Keep expense reports for SVP and the Promotion department meeting card
• Request POs for all department expenses and liaise with vendors to ensure proper invoice submission
• Funnel and track all promotion teams’ radio information back to SVP
• Awareness and support of all radio promotion events with artists
• Manage office when SVP is away on business (keeping him informed and up-to-date about all important information, phone calls, mail, etc.)
• Distribute weekly charts and tracking to SVP and other designated parties
• Assist in servicing country radio stations and maintaining station database
• Stay current on department’s artist travel, promotion plans and internal budget sheets
• Maintain bi-weekly electronic time sheets for self (Etime) and support SVP in approving the department’s timecards
• Order and coordinate promotional lunch on Mondays for department, and as needed
• Act as a department liaise between different departments
• Participate in industry events, such as CRS, CMA week, CMA Music Festival, etc., as required by supervisor
• Organize and distribute promotional mailings
• Order office supplies for department
• Support Promotion Coordinators in intern interview processes: Identifying, interviewing, hiring, and managing
• Knowledge of country artists and their music is required
• Must have general computer skills and a working knowledge of Microsoft Office with emphases in Word, Excel, and Outlook
• Must possess ability to maintain confidentiality at all times
• Must have excellent problem solving skills
• Must possess high level of integrity and discretion with regard to confidential matters
• Must have a high school level education, or its equivalent. Some college preferred
• Contract Administration
• Option tracking and exercise
• Roster maintenance/ artist agreement distribution and upload
• Prepare Contract summaries
• Handle Side artist clearances- in and out
• Procure Synch request approvals/ rights inquiries
• Prepare Gratis licenses/ no objection letters/ festival waivers (using template)
• Contest rules (using template)
• Schedule and prioritize all appointments and meetings. Keep supervisors apprised of times, locations, directions, changes, etc
• Prepare weekly schedules and update throughout week, keeping supervisors apprised of all pertinent information
• Receive all incoming calls and serve as source of information and “clearinghouse” for all callers. Handle all voicemail messages, maintain call sheets
• Coordinate travel arrangements including air, hotels, transportation, and rental car. Execute Travel Authorizations. Schedule out of town meetings and handle changes as they occur. Prepare detailed itinerary for each trip. Manage and schedule travel changes as needed
• Manage office when supervisor(s) away on business (keeping him/her informed and up-to-date about all important information, phone calls, mail, etc.). Interact with business associates in his/her absence
• Prepare and submit expense reports
• Handle all correspondence; sort and prioritize daily mail; check e-mails regularly and respond or forward information as needed in a timely manner; set up/coordinate meetings, conference calls, interviews
• Organize luncheons and special events as needed; order lunch as needed
• Fax, make copies, shred; maintain updated files; order and keep office supplies stocked
• Create & submit check requests
• Must have general computer skills and a working knowledge of Microsoft Office with emphases in Outlook, Word, and Excel
• Strong communications skills
• Must possess ability to maintain confidentiality at all times; must have high integrity and discretion with regard to confidential matters
• Answer phones
• Schedule and coordinate appointments, conference calls and meetings
• Maintain calendars
• Arrange heavy travel and prepare itineraries
• Draft written correspondence and proposals
• Update, proofread and distribute numerous collective bargaining agreements
• Create, modify and maintain spreadsheets/matrices in MS Excel
• Maintain current contract agreements and extensive filing system
• Assist with union negotiations (including occasional all-night negotiations and possible travel)
• Maintain knowledge of current issues and contracts
• 3-5 years’ administrative experience supporting senior/executive level management
• Advanced knowledge of MS Word and Outlook; intermediate proficiency in MS Excel
• Excellent phone manner, attention to detail and strong organizational skills
• Must be able to maintain a high level of confidentiality
• Ability to work under pressure, multi-task and prioritize
• Must demonstrate a sense of urgency and be team player
• Previous experience with contracts and/or union negotiations
• Works with Production Executive(s) in handling the physical pre-production, production and wrap of major theatrical feature films (both domestic and foreign). Acts as liaison between production units and studio departments to facilitate productions' needs and ensure implementation of and adherence to Warner Bros. policies and procedures
• Performs critical review of daily production paperwork (call sheets, production reports, wrap reports, SAG sheets) for accuracy, adherence to union rules and regulations, and to determine further action on insurance, injury, safety, and loss and damage issues
• Prepares loanout contracts for key personnel (Directors of Photography, Production Designers, Costume Designers, Unit Production Managers, 1st Assistant Directors, Second Unit Directors) and all DGA deal memos
• Reviews all crew deal memos to ensure compliance with Warner Bros. hiring policies and procedures
• Checks for accurate union locals, rates, position titles, and coding
• Ensures that the crew members are eligible for employment (i.e., that they are on the union rosters and have passed their CSATF training classes)
• Assures that any riders to deal memos (assets, box rentals and inventories, car allowances, computer rentals, discretionary screen credit riders, conflict of interest questionnaires, codes of conduct) are attached only to appropriate crew positions
• Confirms that proper I-9 backup has been witnessed
• Oversees distribution of scale and overscale deal memos to appropriate studio departments and production personnel
• Coordinates processing and distribution of all production paperwork (call sheets, production reports, SAG sheets, wrap reports, scripts, crew lists, cast lists, contact lists, location contact lists, etc.)
• Coordinates early preparation phases of productions, as well as screen tests, makeup and wardrobe tests. Supervises additional photography when necessary
• Interacts daily with below-the-line agents and representatives in checking key crew availability and follow-through on deal points and negotiations
• Interacts with counterparts at other studios to obtain crew rate and perq quotes. Dispenses appropriate crew rate and perq quotes to other studios' personnel while keeping NO QUOTE information confidential
• Provides input on policies and procedures for inclusion in the Feature Production Manuals (WBPI shows and Co-Productions)
• Coordinates the Productions' wrap to ensure return and storage of assets, hero props, blueprints, wardrobe, props & set dressing, office equipment, production binders & files, and location files
• Works directly with immigration lawyers, embassies and WBPI legal department to secure work permits for non-US citizens working inside the US and for US citizens working abroad
• Approves travel during non-business hours (nights and weekends)
• Approves all Office Depot orders placed by the shows' Coordinators. Ensures that P.O.s are issued as back-up for orders over $500
• Interacts with Film Commissions (both domestic and foreign) in researching potential shooting locations (taking into account weather, local crew base, crew housing availability, etc.)
• Coordinates archiving of our departmental files as well as each show's production files. Maintains archive binders for easy reference at a later date (in case there are union grievances, additional photography, insurance or workers compensation issues, etc.)
• Oversees & trains Feature Production Management Trainees
• Handles contract administration work pertaining to loanout agreements and direct hire agreements in order to ensure consistency of language used and perks offered throughout the department
• Provides general clerical support to Physical Production Executive (i.e. scheduling meetings, answering phones, arranging travel and hotel accommodations, distributing/organizing mail; composing memos and correspondence, making photocopies, sending and receiving faxes, etc
• Minimum of 5 years as an administrative assistant is required
• 3 years of experience as an executive assistant in an entertainment environment preferable
• College degree, or equivalent
• Excellent communication skills, written and verbal. Ability to effectively and efficiently communicate with all levels of executive, management and staff
• Demonstrated professionalism and ability to maintain the highest level of confidentiality
• Proven ability to successfully handle a high level of client interaction
• Ability to deal in a professional manner with all levels of executives and staff
• Ability to manage multiple projects and tasks with a high level of detail and accuracy
• Must be proficient with the following software; MS Word, Excel, Power Point, and Outlook
• Demonstrated ability to partner with others and build relationships
• Ability to work well and prioritize in a fast paced multi-project environment
• Must work well under pressure
• Ability to work overtime on an ongoing basis
• Ability to lift heavy items up to 25 lbs
• Ability to travel if requested
• Answering phones, taking messages and rolling calls. Follow through on all appropriate requests
• Manage calendar in order to schedule, change, coordinate meetings for the EVP
• Prepare, submit and track Travel & Expense reports
• Coordinate and book travel for EVP
• Route materials internally and to NY
• Produce and/or send Development exec notes on materials
• Track, organize and update all development files and scheduling information related to the department’s projects
• Assist the team in preparing information and materials for development meetings
• Participate in scouting and tracking new talent. Read and log submitted pitches, scripts and portfolios
• Field requests and follow through to conclusion
• Schedule on-site meetings, manage calendar and arrange business lunches
• Read scripts and create coverage and treatments
• Partner with team executives to create and distribute launch clips and reels
• Accompany talent and casting to internal and external events and assist with red carpet or promotional shows
• 1 - 2 years administrative experience in development, entertainment, artist representation, talent agency and/or Production Assistant in related department
• Strong desire to work in development is key
• Proven ability to work in a fast paced environment
• Excellent multi-tasking skills required for this position
• Excellent communication, organizational skills and interpersonal skills
• Computer literate (Word, Excel, Outlook, Power Point, etc.)
• Experience managing an agents desk preferred

Executive Assistant to EVP Global Comms Resume Examples & Samples

• Extensive diary management with special attention to multiple time zones affecting the EVP & participants as well as minimizing diary conflicts
• Schedule, organise and co-ordinate meetings and facilities
• Organise travel, transport & hotel arrangements and arrange travel itineraries. Check and keep track of air miles, travel insurance and other schemes
• Prepare purchase orders, submit and track monthly expense claims
• Type and compose letters, memorandums, presentations and other documents (Filing and Secretarial)
• Support any special projects as directed by the EVP – Global Communications which may include research, compilation of documentation for meetings and for travel, creating decks for top executive briefings, planning and logistics for global communications team meetings and offsite, proofreading, etc
• Photocopying, binding, filing, archiving, arranging couriers, stationery orders
• Maintain comprehensive and confidential filing system, both in hard files and electronic copies
• Manage Outlook calendar and contact list, along with the organization of business cards
• Answer incoming calls and direct to EVP of Special Events, as appropriate
• Assist in the coordination of major WWE events and hospitality functions throughout the year by working with Host Communities and Local Organizing Committees; assist in logistical details such as catering, parking, ticket distribution, etc
• Keep thorough records of monthly departmental spending, prepare and submit monthly invoice logs along with yearly budgeting documents in Microsoft Excel
• Prepare expense reports for EVP of Special Events, following the guidelines of Corporate expense policy
• Book travel for EVP of Special Events, prepare travel folders and itineraries for heavy travel schedule
• Review travel and expense reports for both the Director of Operations, Special Events and Senior Manager, Special Events before submitting to EVP of Special Events for approval
• Work with external business partners to schedule site visits, build itineraries, and arrange meetings for both EVP of Special Events and other internal WWE departments
• Work with internal WWE departments as well as external business partners to schedule phone calls and conference calls as needed
• Assist in the creation of numerous PowerPoint presentations and Microsoft Word documents for internal distribution
• Provide general administrative support through drafting correspondence, taking dictation, ordering office supplies, and processing incoming mail and shipments
• Work on other special projects as directed by the EVP of Special Events
• 3+ years of experience in an administrative role in a corporate environment working directly with senior-level executives
• Able to work 9:00 AM to 6:00 PM from Monday-Friday, plus overtime as needed
• Strong skills in MS Word, Excel, PowerPoint and Outlook
• Responsible, reliable, and trustworthy, with proven track record of working with confidential information
• Excellent interpersonal, organizational, and communication skills with strong sense of tact
• Able to interact well with employees and business partners of all levels and backgrounds
• Self-motivated, proactive and able to work well both independently and collaboratively using good business judgment and common sense
• Comfortable working with and maintaining various forms of technology and electronic equipment
• Can-do, positive, flexible attitude and demeanor, and willing to roll up sleeves as needed in a dynamic, fast-paced environment
• Detail-oriented, but also able to multi-task as needed
• Bachelor degree preferred

Icg-executive Assistant Resume Examples & Samples

• Preferably has worked with an Expat, and/or with 3 to 5 years work experience as an Admin / Executive Assistant
• Proficient in using Microsoft Office applications, including Internet Explorer, Word, Power Point and Excel
• Self-starter and highly motivated
• Great attention to detail with strong multitasking skills; meticulous and organized
• Able to manage time effectively and can work well under pressure
• Possesses excellent interpersonal and communication skills (verbal and written)
• Works with high level of integrity, and is able to handle confidential and sensitive information

Gcg-executive Assistant Resume Examples & Samples

• Provides administrative support to a Managing Director and his teams
• Coordinates activities to include answering telephones, managing calendars/appointments, compiling expense reports, putting together presentation materials, and making travel arrangements
• Composes and prepares internal/external correspondence in addition to maintaining, answering and routing correspondence not requiring managers attention
• Assists with ad hoc reports and special projects
• Updates files/records, produces reports and various correspondence
• Assists the EVP by prioritizing all incoming information and or appointments
• Receives and responds to phone calls, voicemail, letters, emails, memos, and other correspondence
• Makes decisions regarding the EVP’s schedule; manages heavy calendar as well as coordinates calendars with partnering EVPs
• Prepares and compiles meeting agendas and presentation documents
• Coordinates meeting logistics including room reservations, technology, food services, participant travel arrangements; responsible for on-site troubleshooting
• Coordinates domestic and international travel, car service, and accommodations for the entire Design team
• Completes and reconciles invoices and expense reports
• Manages department budget with respect to office supplies, subscriptions, samples, and travel for the Design team
• Maintains accurate weekly department payroll including Paid Time Off (PTO) records
• Manages special projects which may require a high degree of analysis, creation of presentations & reports
• May be responsible for creating/maintaining a department protocol manual
• Collaborates with Directors and VPs to consolidate information for Design presentations and distributes information throughout the organization
• Organizes relevant Design group outings and educational activities
• Acts as a mentor and resource in the Onboarding of new associates; facilitates the transition of associates into the existing team
• Generates innovative solutions to new and existing problems
• Volunteers to assist others and accepts challenging assignments

Executive Assistant to Senior Executive Resume Examples & Samples

• Experience in and a passion for working in a retail environment, preferred
• Excellent communication skills- verbal and written; ability to communicate effectively with all level of internal and external "customers"
• Must be highly organized and detail-oriented, with ability to prioritize and multi-task
• Must be self-motivated and personable with a flexible approach to the work required
• Ability to maintain confidential information
• Three or more years of experience providing administrative and executive level support within a public or private entity. (Corporate experience a plus.)
• High School Diploma or Equivalent (Associate or Bachelor level College/University education preferred.)
• Ability to thrive in a fast paced, complex environment requiring creativity and initiative
• Must be self-motivated and self-directed
• Experience in project management, event planning, public speaking and/or public relations is a plus
• Industry experience a plus, butnot required
• High School diploma (some college preferred)
• 5 years experience as an administrative assistant or executive secretary
• Proficiency with Microsoft software (i.e. outlook, word, excel, & PowerPoint)
• Ability to operated variety of office equipment (i.e. copier, fax, etc.)
• Strong organizational skills, pleasant and professional phone skills
• Knowledge of FCC quarterly reports & public file maintenance is a plus
• Answer and screen incoming calls to general manager’s office
• Provide support to the general manager that includes; appointment scheduling, drafting and proofing documents, mail processing, copying, filling, etc
• Serve as programming coordinator and call management
• Interact productively and positively with all employees
• Update & maintain station's public file information
• Answer multiple phone lines and act as a gatekeeper
• Manage calendars including scheduling appointments, confirming meetings, coordinating with other assistants
• Schedule conference rooms for internal and external meetings
• Track and process invoices including assigning cost code and receiving approval from manager
• Enter contacts and prospective leads into both the database and Outlook contacts
• Meet and greet guests, register guests in visitors system
• Coordinate travel arrangements including flights, visas, cars, hotels, and other reservations
• Complete detailed expense and out of pocket reports including tracking receipts and charge codes
• Create and/or proof memos and letters
• Monitor email correspondence, alert professional of any urgent issues
• Maintain and organize files
• Act as a back-up to other Administrative Assistants in the group
• Detail orientation
• Experience with coordinating travel arrangements
• Strong Microsoft Office skills (including PowerPoint, emphasis on Outlook and Excel)
• Experience in financial services preferred
• Proactively assist staff members and anticipate their needs
• Maintain high level executives’ schedules
• Respond to client inquiries and requests
• Assist with preparation of meeting materials
• Assist in production of mass mailings, individual letters
• Coordinate travel and submit expense reports
• Coordinate meetings
• Assist in office administration
• Maintain filing and scanning
• Answer phones; open mail
• Assist with event planning
• 5 years experience supportingsenior level executives
• Strong organizational and followthrough skills; maintains an organized approach to managing daily activitiesand is able to juggle multiple demands efficiently and productively. Sense of urgency and ability to manage multiple, andoften competing, priorities
• Excellent skills in Outlook forheavy calendar management; Strong skills and experience with Microsoft Office(PowerPoint, Excel, Visio, Word)
• Experienced with bank systems(myHR, Ariba, Concur, Travel, WebEx, SharePoint, etc.)
• Experienced making and managingtravel reservations
• Considerable tact, diplomacy andjudgment given visibility to sensitive information
• Thoroughness and Accuracy --delivers high quality work and can be depended upon to produce error-free work
• Ability to work independently withlittle to no daily supervision at times. Will be empowered to make decisions,and drive on administrative items
• Flexible and adaptable
• Ability and desire to support a Sr. Executive with a demanding 24/7 schedule. Selected candidate must be open to non-standard working hours
• Ability to support multiple executives with competing/shifting priorities; can prioritize requests and work activity
• Demonstrated ability in either current or prior positions to interact with senior level Executives
• Ability to work independently, multi–task, manage time wisely, handle confidential and sensitive material with highest degree of integrity
• Responsibilities involve heavy scheduling of meetings and calendar management
• Prepare managers for day meetings including daily calendar, assist in compiling and organizing documents and materials for meetings
• Accurately arrange complex, detailed and frequently changing travel plans and itineraries
• Screen & respond to incoming calls: forward & respond proactively as appropriate
• Top level interpersonal communications skills
• Must have prior work or current work experience as an Executive Assistant or comparable level of experience as a Sr. Administrative Asst
• Must be proficient with these programs: MS Office Products (HEAVY Outlook, Word, Excel, PowerPoint, Visio)
• Ability to multi-task in an urgent and deadline-driven environment
• Ability to coordinate and partner with other administrative and business support staff
• Pro-active attitude with ability to stay focused and maximize time efficiently
• Knowledge of Bank systems including Concur, Ariba/eRequest, Corporate travel services, myfacilities, visitor access system, etc
• Ability to develop executive presentations and spreadsheets
• Proven ability to work independently and as a team member in a virtual environment
• Skilled in — PowerPoint, Excel, Word, Outlook, SharePoint, WebEx
• Strong organizational, multi-tasking, and time-management skills
• Manage and maintain calendars and schedule meetings
• Answer phones, take messages, handle appropriate matters, andcoordinate conference calls
• Prepare correspondence including letters, deal memos, presentationmaterials, etc
• Coordinate travel arrangements (domestic and international) andprepare/process expense reports
• Compile information and maintain weekly/monthly departmentreports
• Assist department with general computer application questions andtechnical problems
• Order and maintain office supplies as needed
• Other assignments as assigned, for ex., filing, faxing, copying,etc
• Special projects as required
• Enter contracts into the CMS system
• Minimum of one year administrative assistance experience
• Must possess excellent communication (written and verbal), problem-solving, time managementand organizational skills
• Computer proficiency required in Microsoft Office (Word, Excel, Power Point). Keynote, Photoshop & Illustrator are a huge plus
• Demonstrated ability to multi-task in a fast paced, deadline driven environment
• Handles appropriate correspondence (phone calls, emails, contracts, etc) to be answered by executive
• Assists in administrative details, usually of a confidential nature
• Arranges all travel for President and VP
• Completes and submits all expense reports related to travel and entertainment
• Stays up to date in changes of company T&E policy
• Plans, coordinates, and ensures the President’s schedule is followed and respected
• Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to President’s time and office
• Provides for smooth communication between the President’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
• Assists the admin team in organizing company events and communicating them effectively
• Services as the primary backup for the Receptionist for lunches, vacations and sick days - may provide data entry and backup for other staff members, as needed
• Additional administrative responsibilities as needed
• This position requires a Bachelors degree and a minimum of 3 years experience as an Administrative Assistant
• Some background in supporting Executives is strongly preferred
• Excellent written and verbal communication skills are needed
• Strong understanding of confidential information and handling it appropriately is required
• Understanding the need for extreme professionalism and the ability to “read situations” are key to being successful at this position
• Knowledge of Microsoft Office Applications, including Outlook, Word, PowerPoint and Excel is required
• Good organizational and project management skills are required
• A pleasant and professional telephone and personal demeanor is necessary
• Answers and screens telephone calls and visitors for the two SVPs. Tactfully handles inquiries and/or refers to appropriate party. Reviews and answers mail and inquiries and determines if Executive action is required. Refers routine matters to appropriate person for action and follows up to ensure completion
• Provides telephone backup coverage for COO and Admin Dept
• Schedules and maintains calendar of appointments, meetings and travel itineraries. Anticipates and prepares meeting materials, charts and reports, as needed
• Assist in special events projects – such as the AMCN Company Cares Internal Events, the creation and implementation of networks annual meetings; Sundance Film Festival for a 2 week client event; and any other staff meetings or events the SVP is responsible for. The position is required to assist in the creation of invitee lists, agenda, materials, deal memos, tracks payments against estimated budgets for each project, etc
• Create and input all payments for department and other departments as needed. Ensure appropriate budget codes are utilized; invoices are attached to pac form and all necessary approvers are inputted to ensure accounting/ accounts payable processes payments
• Create and input all necessary deal memos for contracts
• Coordinates all paperwork necessary for the two SVPs to approve. This includes, but is not limited to, travel and expense vouchers, and wire transfers, payment authorization forms. Follows up with other departments to ensure that requests are carried out and activities are coordinated
• Coordinate year-end accrual close process with accounting and operations staff. Ensure that appropriate information and documentation has been provided to accounting for a smooth close, troubleshoot any open issues and disseminate requests from accounting to operations staff
• Responsible for maintaining assigned work environment (i.e., files, supplies, etc.) in working order
• Oversee process of ordering supplies including office and pantry supplies
• General oversight of office equipment operation including copiers faxes and scanners –ensure that process for immediate repair of nonfunctioning equipment is in place
• Special projects as deemed necessary by department
• Minimum 7 years of experience
• Degree required in business or related field
• Excellent computer and mathematical skills (specifically in excel and powerpoint)
• Ability to multitask, detail oriented, works well under pressure in fast-paced environment
• Professional manner for interaction with internal/external high-level positions
• Excellent communication, organizational and writing skills
• Experience in event planning

Temp, Executive Assistant Resume Examples & Samples

• Provide secretarial support to the Department Head
• Meetings (including regular internal leadership meeting and external factory meeting)
• Presentations’ preparation
• Trip arrangement (Business, vacation, etc)
• Car arrangement
• Orga charts update
• Shared drives maintenance
• Pretty cash arrangement
• Business reporting, system follow up
• 3 years related working experience
• Good command of PC skills(MS Office, PowerPoint, Internet)
• Good communication skills, team work spirit and strong organizational skill

Executive Assistant & Practice Specialist Resume Examples & Samples

• Independently compose, format, and edit non-technical business documents from draft stage to client-ready work. This involves using organizational templates, branding and correspondence guidelines. Protect confidential internal and engagement materials
• Help to achieve Quality & Risk Management (Q&RM) and independence compliance. Assist with the global tool for acceptance (GTAC), engagement/practice economics processes, licensing and Continuing Professional Education (CPE) credits
• Work with relevant finance personnel on engagement/practice finance matters
• Develop an advanced understanding and application of Ernst & Young's policies and procedures
• Project manage or coordinate work or teams, with responsibility for project deliverables
• Highly skilled at navigating organizational structures, changing environments, and sensitive relationships
• Leadership, coaching and mentoring abilities
• Types correspondence, reports, labels, contracts, etc
• Coordinates/arranges travel and hotel accommodations, both international and domestic
• Arranges executive calendar or schedules meetings, independently or as directed
• Opens, reviews, records and distributes or organizes mail
• Makes photocopies of reports, documents and other materials
• Maintains various files, indexes and logs
• Sends & receives faxes, orders supplies and responds to inquiries
• Creates and maintains schedules, reports and matrixes
• Prepares check requests or expense reports and follows through
• To be an appropriate professional and stylistic interface with agency and parent company personnel, clients, and external contacts
• Manage calendar and appointments
• Visitors and phone calls - receive, screen, handle, field
• Prepare correspondence
• Make travel arrangements and prepare itineraries
• Prepare and maintain expense reports
• Files - set up/maintain business files
• Proactively support assigned managers and teams by independently handling all assigned
• Minimum of 8 years of executive level secretarial / administrative experience
• Excellent communication and problem-solving skills
• Strong attention to detail, organization and time management skills
• Substantial experience with Microsoft Office applications, including Outlook (e-mail, calendar and contacts), Word, Excel and PowerPoint
• Solid typing skills (60 wpm)
• High school diploma required; bachelors degree a plus
• Five plus years experience as an Executive Assistant, supporting a global head/managing director preferred
• Strong technical, analytical, organizational, interpersonal, project management, and verbal and written communication skills
• Excellent English grammar and spelling required
• Expertise in MS-Office products (Outlook, MS-Word, MS-Excel, PowerPoint) required, MS Project, Visio, or Access a plus
• Demonstrated work ethic, capable of disciplined self-motivation and commitment to the highest standards of professional integrity, maturity, and judgment
• Ability to multitask and work effectively under pressure to meet deadlines
• Highly organized with a strong attention to detail
• Ability to multitask in a faced paced environment
• Strong project management skills are a plus
• Communicate effectively by telephone, in person, via e-mail, and as required to positively reflect the goals of the department and the best interests of the executive(s)
• Manage the executive calendar, helping to prioritize meetings and competing demands on executive availability
• Establish and perform practices that accurately maintain records/files and efficiently process information
• Support smooth departmental operation during executive(s)’s absence. Maintain communication with executive(s) during periods of travel, prioritize communication, provide information and facilitate or make timely decisions as knowledge permits
• Ensure effective communications are established and maintained between the executive(s) and adidas departments and facilities
• Perform research for special assignments and prepare PowerPoint or other presentations that reflect professionally the intent of the Executive(s)
• Plan meetings, including but not limited to, arrangements for facilities, catering, AV equipment, agendas, scheduling materials preparation and other related service
• Perform day-to-day administrative support services, meeting schedules and facilitation, travel arrangements, shipping, expense reports, and other services
• Collect, sort and prioritize daily mail and correspondence for Executive(s); responding when appropriate
• Order and maintain supplies and equipment
• Code and route invoices for signature and timely payment
• Ability to work independently on projects and administration, applying appropriate administrative expertise and decision-making
• Excellent computer skills, including but not limited to, MS Word, MS Excel, MS Outlook and MS Power Point
• Ability to make recommendations that effectively resolve problems by using judgment that is consistent with standards, practices, policies, procedures, regulation and state and federal law
• Ability to handle sensitive information with professionalism and confidentiality
• Four year College or University degree and
• Minimum three (3) years related senior level administrative experience
• Combination of education and experience may be substituted for degree
• Welcomes visitors, screens and directs phone calls/inquiries, processes expenses, schedules and coordinates domestic and international meetings, maintains all calendar items, coordinates domestic and international travel, processes incoming mail and correspondence, prepares outgoing mail, and ensures the office is always fully equipped and functions smoothly
• Completes mechanical licenses and tracks revenues from such licenses
• Follows-up on the process of U.S. mechanical license requests for major labels, independents, and individuals either online via the Harry Fox Agency website, via direct licenses, or by e-mail approval. Researches claims to our songs; provides information necessary to the licensing process to the Harry Fox Agency, to international affiliates, other WCM departments and all relevant rights and licensing agencies and societies in the U.S
• Creates payments and approvals made through the accounting system in conjunction with our Finance department and issues check requisitions, as needed
• Reviews catalogs, legal files, registrations, syncs etc. and other pending issues and/or discrepancies on a regular basis to assure completeness and accuracy
• Acts as a liaison between our Latin Region and other territories for different catalog usage worldwide
• Monitors the Latin Billboard charts for our titles and keeps track of their position each week, also taking note of any positions they may reach including the Anglo charts and reviewing Billboard magazine in general, to search for articles related to any artists/writers on our roster
• Works closely with ASCAP and BMI on their annual song review to help certify that all of the Latin titles controlled by Warner/Chappell which were successful throughout the year are taken into account and considered for an award
• Maintains appropriate records, files, documentation, etc
• Responsible for departmental flow and organization
• Handles and safeguards confidential and proprietary information
• Must be able to come to work on time without restriction as to time commitment
• Must be able to read and understand materials and documents and have the ability to recognize and extract critical data and information
• Must be able to perform all diverse physical tasks necessary to complete all the essential duties and responsibilities of the position
• Must be fluent, including the ability to converse, read and write, in the Spanish language
• Must have general computer skills and a working knowledge of Microsoft Office, and AS400
• Posses a strong work ethic
• Must have strong organization skills and pay high attention to detail
• Manage time and has the ability to work well in a team
• Anticipates needs and creates efficient and effective processes
• Must be a self-starter, self-motivated and takes responsibility/ownership of tasks
• Thinks outside the box proactively, strategically and analytically
• Consistently takes initiative
• Demonstrate flexibility and adaptability to changing situations
• A high school level education, or its equivalent, is required. A baccalaureate degree with a major in business with coursework to have included principles of music business and/or related fields is preferred
• Provide administrative support -answering phones, call sheets, scheduling, printing/copying/scanning, travel itinerary, calendar, coordinating conference calls, supplies, and meeting preparation
• Prepare travel and expense reports
• Maintain project charts, department calendars, weekly reports, network and vendor contact lists
• Support department in research of venues and vendors
• Support department in shoot, events, and project coverage on a case by case basis
• Provide support to Directors, Managers & Coordinators as needed
• Upload archive materials to SharePoint
• Distribute and track approval forms for the department
• Collect start/close forms for payroll payments of all freelance or project based employees
• Maintain filing system for payroll payments
• Provide administrative support for in-house productions
• Processing of invoices and tracking payments while become proficient with SAP Software
• College degree or equivalent experience in production assistant environment
• 1-2 years experience in an administrative assistant role
• Intermediate experience in Word, Excel, PowerPoint and Outlook
• Basic understanding of payment processing
• Ability to be highly organized, detail-oriented, reliable and composed, under any circumstance
• Ability to prioritize and manage multiple competing priorities
• Openness to work longer hours without notice
• Maintaining the calendars and prioritizing matters requiring immediate attention
• Screening calls, ensuring telephones are answered in a timely and courteous manner, and messages are taken accurately
• Extending and accepting invitations, preparing meeting agendas, and arranging meeting rooms, equipment and refreshments
• Disseminating information, coordinating responses, and escalating for resolution as appropriate
• Preparing and proofreading documents, and creating and editing presentations
• Assisting with flowers and gifts as required
• 3-5 years experience in administration and/or professional support function in a fast-paced environment, dealing with controversial/confidential/sensitive inquiries and moderately complex issues, and managing conflicting priorities, with low-to-moderate levels of risk
• Advanced knowledge of current department software (MS Office), with professional training and development to keep related skills current, including office productivity software
• Broad business knowledge and expert understanding of the organizational unit, its functions and customer groups
• Strong organizational, planning and control
• Advanced PC skills (MS Office Suite and web browsers)
• High proficiency at administrative tasks (office equipment)
• Problem solving capability
• Cover multiple line department phones
• Maintain and update call logs
• Schedule creative meetings, pitches and business meals
• Coordinate with internal and external individuals to manage executive’s calendar
• Create and submit expense reports
• Maintain and update department documents and calendars
• Order and maintain inventory of departmental office supplies
• Book travel
• Create and update presentation materials for offsite presentations
• Schedule video conferences and book conference rooms
• Coordinate frequent travel arrangements - both international and domestic
• Technical Skills -
• Non-Technical Skills -
• 3+ years prior experience preferred
• Provide administrative support to the SVP, Strategy & Business Development and Chief Information Officer
• Manage each calendar using Outlook and coordinate meetings needed to be scheduled
• Make domestic and international travel arrangements complying with budget while ensuring all travel preferences are met
• Prepare detailed travel and meeting itineraries, create/meet deadlines for monthly expense reports, prepare ad-hoc presentations and reports using PowerPoint, Microsoft Word and Microsoft Excel
• Responsible for organizing meetings, directing urgent requests to staff members to prevent any disruption or to see that urgent matters are attended to and communicated as appropriate
• Manage the department needs for supplies, facilities issues, IT issues, telephones, etc
• 5+ years in a support role
• Ability to handle confidential information
• Excellent communication skills with strong ability to get along and work productively with others
• Excellent time management and organizational skills are necessary since this individual will be working on multiple tasks at the same time
• Working knowledge of the Microsoft Office Suite (Word/Excel/PowerPoint/Access)
• Self-motivated individual who is able to work unsupervised. Must have the ability to prioritize work
• Good team player who is willing to stay late at times in order to complete the tasks at hand
• Knowledge of company policies and procedures is essential since the individual fields many calls, both internally and externally, requesting information
• A person who can work hard and solve a wide range of problems/issues that will not be the same from day to day
• Provides analytical and specialized administrative support to the company executive officers. Performs critical and confidential administrative/secretarial duties and coordinates the production of correspondence and work projects for above executives
• Ability to create presentations using PowerPoint and/or other presentation software
• Screens incoming calls, mail and personal visits. Evaluates the relative importance of each and handles appropriately
• Composes letters and reports from verbal instructions or written notes/drafts and dictation
• Schedules appointments and coordinates calendars. Keeps outlook and contact lists updated and synced with smart phone and paper calendar
• Coordinates executive travel arrangements, hotel and car accommodations, and planning of itineraries
• Attends and takes minutes for various meetings
• Develops office procedures and filing systems as necessary
• Maintains follow-up on action required
• Coordinates onsite and offsite meetings (large and small) including attendees, facility, equipment needs, catering, etc. (managers meetings, etc.)
• Maintains positive open lines of communication with all Columbia Sportswear management, staff and other departments in order to contribute to the smooth flow of information and efficient operation of the organization
• Performs other related duties as directed
• Must be a highly motivated self-starter and be able to work with a minimum of supervision. Senior level proficiency with MS Office (Word, Excel, PowerPoint)
• Demonstrated record of strong interpersonal skills and the ability to establish and maintain excellent working relationship with all internal contacts/co-workers
• Possess strong problem solving skills and independent judgment
• Have a demonstrated history of excellent organizational skills, ability to maintain confidentiality, ability to prioritize many tasks and complete tasks with accuracy and efficiency
• Manages and coordinates calendar and travel arrangements
• Coordinates and manages the submission, approval and payment of allexpenses and invoices
• Organizes and coordinates complex meetings and events as required
• Organizes and prioritizes daily administrative responsibilities,organizes multiple projects with the department executive leadership team; andensures important matters receive top priority
• Proactively manages department commitments and timelines such asproject status updates and ensures supervisors are aware of critical dates anddeadlines. Attends weekly department meetings, takes notes, and follows up onpending matters
• Accurately communicates relevant and potentially sensitive informationto and from others including Milan and LRNA. Maintains a high level ofconfidentiality and exercises good judgment
• Drafts correspondence as necessary and produces error-free andgrammatically correct documents
• Anticipates and follows up on requests and issues with a proactive,problem-solving approach
• Represents the business professionally and operates in a mannerconsistent with the Luxottica culture
• Works collaboratively with other admin assistant support throughout thebrand and the business
• Advanced proficiency with Microsoft Office applications, Word, Excel,PowerPoint, Outlook and Visio. Strongemphasis on Excel and PowerPoint
• Strong organizational and prioritization skills, and ability to balancemultiple tasks
• Demonstrates a strong sense of urgency and is proactive
• Ability to work independently and exercise sound judgment
• 5-7 year’s administrative experience, some executive administrativeexperience required

Asset Management Private Bank Latin Executive Assistant Andean Region Resume Examples & Samples

• Spanish Fluency Required both orally and written
• Bachelor Degree preferred. Knowledge of general office procedures (e.g., use of technology, office administration and management, regulation and controls, risk management, etc.)
• 1-2 years of experience in financial services (or law office assistance Preferred); prior wealth management experience a plus
• Handles day-to-day telephone communications. Answers phones, directs calls, records and relays accurate messages
• Utilizes Microsoft Outlook to coordinate calendars and scheduling for the team
• Organizes travel authorization and receipts in order to create and submit expense reports
• Tracks and prepares invoices for signature and submission to Account Payable
• This position requires a High School diploma or equivalency
• A Bachelor’s degree is a plus
• A minimum of 1-2 years supporting a senior level executive and staff is required
• Previous experience in a related industry is preferred
• Good verbal and written communication skills are necessary
• Knowledge of Microsoft Office applications, including Word, Excel, PowerPoint and Outlook is required
• Experience with Keynote and Photoshop is a plus
• Good organizational and problem solving skills
• The ability to multitask and work effectively under daily time constraints is also required
• Answer telephone, screen calls, route callers, take messages, respond to internal and external inquiries, and provide routine information within the scope of authority
• Schedule, organize, and coordinate meetings, including travel, transportation and hotel arrangements, coordination, preparation, and distribution of materials, agendas, and notes, handouts
• Type and compose memorandums, letters, forms and other documents and correspondence, as appropriate
• Arrange travel itineraries and prepare travel and expense reports, purchase orders, and check request
• Prepare presentations and coordinate video needs for network, and departmental/team meetings, including annual budget presentation
• Schedule executives’ appointments, maintain and update supervisors’ daily calendar
• Provide administrative support and lead management of periodic office events and gatherings
• Serve as coordinating leader for key meetings and presentations involving multi-media assets
• Handle confidential and sensitive information with discretion
• Providing front line administrative support to the 3 MDs - including calendar management, appointment planning, travel arrangements and telephone cover
• Processing and submission of expenses (Concur Web T and E)
• Stationary ordering and submission of Invoices (P2P)
• Visitor Assistance (Organising Security Passes, TI Access and Catering Booking)
• Maintaining Department Org Charts
• Maintaining Absenteeism Reports
• Providing management reports regarding staffing and budget
• Producing presentations for management when required
• Provide a professional diary/time management service building in deliverables and deadlines
• Pro-active handling of phone queries and ensuring first class experience for all visitors
• Making complex arrangements/bookings for travel, preparing and distributing travel schedules/agendas
• Conference room bookings
• Coordinate events, meetings, town/village halls via Video conferencing with prominent high level clients, making all necessary arrangements, preparing advance documentation
• Establish and maintain administrative systems and processes which ensure appropriate availability of information as well as document storage and retrieval
• Liaison with wider business leaders within the region and globally
• Handling mail, photocopying and faxing material
• Management of e-mail system, to include prioritising and replying
• Prioritise, acknowledge and distribute correspondence received
• Proven experience of working as an Executive Assistant at this level
• Knowledge of Citi Expense and Travel -booking on-line systems would be desirable
• Good knowledge of the business and of the department practices - a sound knowledge of 'who does what' would be ideal
• Advanced knowledge of IT software packages including MS Word, Excel, PowerPoint and Outlook and LiveMeeting
• Prior experience as an Executive Assistant would be desirable
• Secretarial/business qualification desirable
• Heavy international scheduling and travel arrangements
• Answer heavy phones and manage calendars for production executive
• On occasion, act as interpreter for high level business and/or creative meetings in Mandarin
• Support the team with relevant duties & projects
• Native/bilingual Mandarin speaker
• Minimum of 1 year administrative experience at a Studio, Production Company, or Agency
• Demonstrated organizational skills and superior attention to detail
• Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly
• Detail oriented with the ability to work well and maintain professionalism under pressure
• Ability to successfully coordinate multiple projects simultaneously
• Ability to work with confidential information
• Positive attitude and the ability to be proactive, resourceful and flexible
• Strong people skills, including the ability to work effectively as part of a team
• Ability to take initiative and work with limited direction
• Flexibility in work schedule
• Citi experience preferred
• Evidence of having supported a busy personal and professional schedule
• Experience of working within a fast paced, demanding environment
• Strong Interpersonal and organisational skills
• Patience and resilience in working in a fast paced environment
• Desktop skills (excel, word, powerpoint, outlook)
• 50 - 60 wpm typing and a good eye for detail, grammar and spelling
• Concur desirable
• Strong interpersonal and relationship building, communication and influencing skills
• Ability to handle multiple tasks under pressure
• Advanced knowledge of Word, Excel and PowerPoint
• Good keyboard skills and typing
• Ability to learn numerous additional internal applications
• Planning and organisational skills including the ability to prioritise
• Ability to work independently under general instructions
• ‘A’ level candidate or equivalent
• Secretarial qualification is desirable

Senior Executive Assistant Join our High Performing Team Resume Examples & Samples

• Coordinate engagement-related or other administrative work, confirming that it's of high quality and delivered on time. Share leading practices
• Serve as a coach to others
• Ability to interface with personnel at all levels directly or virtually
• Place and log day-to-day calls to/from numerous agents, managers, attorneys, producers and in-house personnel
• Manage the second assistant in all of their duties, inculding the scheduling of meetings and maintaining the business calendar
• Coordinate and handle all business travel arrangements
• Interact with Studio Senior level executives and their assistants
• Prepare business expense reports and check requests
• Coordinate pertinant documents for all business meetings
• Occasionally manage personal miscellaneous duties
• 2 years of administrative experience, preferably with a production company, agency, entertainment law firm or studio
• Ability to type quickly and accurately
• Ability to take fast notes
• Extremely knowledgeable in Microsoft Word, Excel, Outlook and Internet
• Entertainment/film industry experience strong preferred
• Well organized with strict attention to detail
• Abiliy to multi-task and prioritize work assignments
• Ability to work with and maintain confidential information
• Proficiency with Filemaker Pro strongly desired
• Candidate should display a great deal of discretion, initiative, strong interpersonal skills and ability to work well under pressure
• The confidence to engage with senior/high profile contacts and clients and their teams
• Strong organisational skills with ability to prioritise a busy and often conflicting workload
• A flexible and professional approach, remaining calm under pressure. Broad knowledge of Microsoft Office packages
• Requires minimum 3-5 years experience in an administrative/ professional support function in a fast paced environment, dealing with moderately complex issues and managing conflicting priorities, with moderate to high levels of risk
• Detailed oriented, extremely well organized, and able to manage time and expectations, and multi-task to accomplish a multitude of tasks, with conflicting priorities and timelines
• Strong interpersonal/communication skills
• Ability to multi task in a fast paced and demanding environment
• Ability to leverage knowledge of the organization and the supported business unit's uniqueness, to carry out accountabilities
• Ability to work both independently, and in a team
• Very proficient at administrative tasks

Asset Management Private Investments Executive Assistant Resume Examples & Samples

• Assisting and/or leading the organization of events, including aggregating information, sourcing locations, choosing menus, managing RSVPs and attending functions in-person to ensure the smooth running of the event
• Preparing client bios and preparation for client events e.g. name plates and name tags, providing list of attendees and working with security
• Diary management and arranging meetings
• Monitoring and assisting phone calls within the team and making sure there is coverage at all times
• Invoicing and processing of expense claims and related record-keeping. Ensuring that expense statements are within the 30 days requirements and also billing back various expenses back to fund billing
• Maintaining group leave records and handling phone enquiries
• Managing staff on-boarding & off-boarding logistics
• Fulfill daily requests for fund marketing material and assist with related inquiries
• Maintain fund marketing material inventory
• General day-to-day office functions
• You will be expected to work as part of a larger administrative group. This includes covering for other assistants when absent
• Knowledge of general office procedures
• Effective interpersonal skills -- able to work in a busy and high pressure environment
• Excellent interpersonal skills, organisational skills and attention to detail
• Ability to organise and manage own time effectively
• Tact and good judgement and the ability to interact with senior management
• Ability to multi-task in a busy and demanding role
• Flexibility around working outside contracted hours when required
• Coordinate travel arrangements for VP and other departmental executives
• Maintain show files
• General administrative duties such as ordering office supplies, managing computer and cell phone needs, office set up for new employees, etc
• College degree or equivalent experience as an assistant within the entertainment industry
• Experience with agency or production company is a plus
• Computer proficiency with the following applications: Microsoft Word; Microsoft Excel and Outlook
• Knowledge of Microsoft Power Point
• Excellent organizational skills and ability to anticipate and solve problems
• Ideal candidate will possess initiative, be diplomatic and be flexible in a fast-paced environment
• Ability to handle highly sensitive and confidential material
• Managing calendars, including meeting planning, scheduling, and preparation of all meeting logistics
• Answer incoming telephone calls; responds to inquiries and resolves issues requiring attention
• Prepare all travel arrangements. (car, hotel, flight, etc)
• Maintain a complete filing system, of various events
• Assist with the coordination of special projects and events, as necessary
• Handle expense reports and invoice processing
• Organize and file documents, and data electronically as well as hard copies
• Order office supplies for department, as necessary
• Update various grids (programming lists, etc)
• Learn quickly and show good judgment in decision making
• Enjoy being part of a team that works hard and well together
• At least 2 years of previous similar experience is required
• Strong interest in television/cable industry is a must
• Knowledge of outlook, Excel, PowerPoint, SharePoint, and Photoshop a plus
• Must be a detail-oriented self-starter who is extremely organized

Cotton On Executive Assistant Resume Examples & Samples

• Maintain and monitor email and diary requirements for General Manager and leadership team
• Produce timely and accurate reports as required
• Maintained of departmental region listings and email groupings
• Work on current department related projects when required
• Proven experience managing executive schedule is imperative
• At least 5+ executive administrative skills, ideally within a TV network and/or similar EA capacity within Programming, Acquisitions or Legal department
• Organizational skills and Time Management experience as evidenced by current or past job
• Must possess strong writing skills as well as expert verbal communication skills
• Professional demeanor and strong oral and written communication skills is KEY!
• Experience with heavy travel and complicated logistics is critical
• Expert problem solving skills are critical. Proven ability to manage up and down in a corporate setting
• Proven ability to take initiative and provide strategic thought in carrying out all duties
• Advanced Microsoft Office experience with: Word, Excel PowerPoint and Adobe Photoshop is a MUST!
• Bachelor’s degree in relevant field
• Administrative Professional with a background in servicing C suite executives
• Key responsibilities include
• Provides administrative support to an executive level manager and their team
• Works under limited supervision and executes all assigned tasks
• Assists with all special projects
• Individuals in this position have regular contact/communication with high level internal management, clients, industry officials and senior management in other firms
• Acts as a conduit for issues and request s for information
• Updates files/record, produce reports and various correspondences
• Coordinates activities to include answering telephones, managing calendars/appointments
• Make and coordinate all travel arrangements
• Compile expense reports and reconcile corporate cards
• Put together presentation materials as needed
• Handle sensitive materials and maintain appropriate levels of confidentiality
• Provides general support to manager and/or team
• Manage daily phones for manager and/or team
• Manage infrastructure needs
• Ability to train, coach and guide other administrative support personal as needed
• Ability to effectively manage high-pressure situations
• Ability to juggle changing priorities in a fast paced environment
• Excellent knowledge of PC and Word Processing
• 5 or more years’ experience, Financial Services preferred
• Manage internal and external relationships
• Acts as key contact person for VP
• Answers telephone and screens calls for VP as appropriate
• Collects and prioritizes all incoming/outgoing mail for VP and forwards as appropriate
• Responsible for the day-to-day general office management including maintain confidentiality of files, update files
• Provides administrative support on various talent and ad hoc projects; develops communications, meeting/conference material, documents, presentations as required

Firm Management Executive Assistant Resume Examples & Samples

• Regulatory Response Oversight, which is responsible for overseeing regulatory remediation deliverables across the firm, partnering closely with Regulatory Relations
• Program Portfolio Management, which oversees the delivery of strategic programs and sets the bar for project management standards in the region
• Control of business schedule and diary management; arrange internal and external meetings
• Act as a “gatekeeper” for diary and pro-actively ensure diaries do not have clashes; use initiative to find resolutions and workarounds, prioritising time sensitive tasks and meetings
• Arrange all conference calls, rooms, AV equipment, catering, dial-in numbers and video conference facilities
• Printing and collating all meeting documentation as required
• Support team in maintaining key correspondence and other document management on RRG SharePoint site
• Co-ordinate and book all travel including flights, hotels, currency, taxis etc. within the Firmwide Expense Policy. Ensure relevant agendas and itineraries are organised in advance
• Manage and process expense claims and invoices in a timely manner, ensuring all claims are within the Firmwide Expense Policy and accounts payable deadlines are met
• Provide secretarial and administrative assistance to support other team members within Firm Management as required
• Develop good working relationships with other Assistants within the team and across the Firm
• Work with buddy group to ensure consistent Assistant coverage during lunch breaks, holidays and sickness
• Devise and maintain processes to facilitate an organised environment
• Ensure handover notes are kept up to date for ease of coverage
• Ability to maintain confidentiality on all aspects of workload
• An experienced, confident, friendly, outgoing “people oriented” personality required, who is able to liaise with people at all levels to achieve work goals
• Ability to remain calm under pressure and deal with last minute changes to schedules effectively and efficiently
• Clear and concise written and verbal communication
• Ability to use own initiative and judgment
• Highly organised and capable of “multi-tasking” to meet deadlines
• Discrete, professional manner
• Good organisational skills and able to follow up outstanding items as necessary
• Word / PowerPoint / Excel / Outlook and all other Microsoft applications
• SharePoint experience is an advantage

Executive Assistant, Knowledge Management Resume Examples & Samples

• Build productive relationships within LCCG members, including Leadership Team and other functions through responsiveness and support. Proactively work with others (i.e., on own team, shared service centre, other operational areas, or with the internal business partner and/or external customer) to ensure delivery of timely, quality and efficient fulfillment activities
• Manages and monitors calendar of appointments, upcoming events and facilitates prioritized responses to matters requiring immediate attention where appropriate. Coordinates agendas, and dispatches meeting invitations and agendas, books meeting rooms and arranges for IT resources and other requirements in support of smooth and efficient meeting facilitation. Obtains briefing materials for meetings and events from the appropriate sources
• Respond to internal & external inquiries concerning corporate information
• Manage in strict confidence, reports, documents, and correspondence in accordance with established priorities and deadlines on a timely, accurate and efficient basis
• Supports KM team in the effective management and control of projects, principally in the areas of project planning, project monitoring and control, and integrated project management
• Manages assigned aspects of the project lifecycle and works with relevant project stakeholders as directed by the project manager
• Assists the project manager in developing project artifacts including, charter, integrated plan, resource plan, contingency plan, and related PM artifacts, while complying with applicable enterprise standards (e.g. Risk, Audit, Compliance)
• Performs various project administration tasks, including coordinating meetings, assisting with communication releases and performing maintenance of project tracking logs (i.e. issues, change controls, etc.)
• Track resources across different job disciplines, ensure appropriate security controls are in place for staff joining and/or leaving department
• Maintains project files as updated and current
• Works independently to manage timing and action plans for completing department functions and preparing correspondence, reports and other documents ahead of need
• Handles complex travel arrangements (both domestic and international)
• Accountable for meeting management including: printing confidential and sensitive information and arranging meeting rooms
• Act as back-up to team members in the event of absence or vacancy
• University degree/college diploma and/or equivalent work experience
• Experience with an external law firm an asset
• Understanding of the business of a financial institution
• Understanding of PM concepts
• Knowledge of standard desktop applications used by the business unit
• Knowledge and understanding of the business unit’s key products and services, processes and controls
• Knowledge of departmental systems and applications
• Strong verbal and written communication and comprehension skills
• Excellent PC skills (proficient in Word, Excel, PowerPoint); experience working with office equipment (fax machines, photocopiers etc)
• Understanding of core project management skills
• Discretion with confidential issues and materials
• Proactive, will to take initiative to effect improvements
• Able to work independently, be resilient and resourceful
• Team player, supportive of Bank and group initiatives – potential to develop team leadership skills
• Excellent interpersonal skills and ability to communicate with all levels
• Problem solving capability and critical thinking
• Potential to grow courage and self-confidence in dealing with or escalating project issues
• Two years of college or one year of administrative experience required
• Skills include accurate typing and proofreading, working familiarity with widely used software packages e.g. Word, Excel, and Power Point
• Basic clerical experience such as maintaining files and records, typing, proofreading, answering telephone, coordinating conference room assignments, confirming appointments and/or maintaining calendars
• Answers calls, sends emails/faxes, and assists in distribution of agreements/documentation to executives on a regular basis
• Schedules meetings and conference calls, creates meeting agendas and circulates meeting materials, books/confirms travel, manages expense reports, and arranges mail, messenger and UPS/ FedEx packages
• Assists with preparation of legal documents, drafts routine letters and other correspondence, and reviews and edits prepared documents for accuracy
• Maintains and administers filing system
• Delivers agreements for execution by parties and assists in monitoring dates of legal significance (e.g., options and expirations)
• Updates contract binders, photocopying documents and distribution to various executives
• Bachelor’s Degree and at least 3 years of TV Business Affairs administrative support experience with demonstrated proficiency in Outlook scheduling and Microsoft Word
• Must be extremely resourceful and effective at maintaining a high level of confidentiality in terms of the dissemination of information/communication within the department as well as --externally
• Ability to multi-task while remaining focused on priorities and follow-through along with a curiosity and the investigative ability to obtain information about your tasks and take ownership of projects from start to finish
• Excellent verbal and written communication skills, strong prioritization and organizational skills and a pleasant professional demeanor
• Proficiency in Microsoft PowerPoint and being tech-savvy in general is a huge plus
• Provide administrative support to the President and Chief Operating Officer including calendar management, meeting planning, general office duties and greeting guests
• Answer all incoming calls and ensure that messages are accurate and delivered in a timely fashion
• Maintain appointment schedule
• Arrange travel plans for the Executive
• Conduct web research and analysis for special projects
• Create and manage databases
• Coordinate meetings, activities and events
• Other general office responsibilities as needed
• An undergraduate degree, MBA is a plus
• Minimum of one year sports or entertainment experience
• Must be a self-starter with the ability to prioritize, organize and establish administrative procedures
• Ability to handle confidential information and interact with high-level executives
• Professional presence, good judgment and the ability to anticipate needs
• Highly organized,detail-oriented and a problem-solver
• Proficiency with Outlook, Word, Excel and PowerPoint
• Work closely with Executives and Directors on internal and external programs and projects
• Coordinate and prepare material for staff meetings and presentations
• Gather data and information for internal and corporate reports
• Assist with reader and advertiser inquiries
• Manage executive schedules and travel arrangements
• Assist with newsroom administrative and community relations duties
• Five or more years of progressive administrative support experience
• Prefer corporate related experience
• Prefer media related experience
• Ability to coordinate across complex corporate structure
• Solid Microsoft Office skills
• Social media savvy
• Proven ability to exercise discretion and integrity
• Ability to multi-task, work in a high speed, high stress office
• Team player, able to work with a variety of different personality-types
• Be flexible, personable, self-starter and detail-oriented
• Provide administrative support to client facing bankers
• Prepare, reconcile, and track expense reports through Citi Travel &Expense (CTE) system
• Enter client call reports in Citivision
• Assist in ad-hoc reports and special projects as needed
• Expertise in multi-tasking, organizing, and prioritizing
• Provide various administrative support to SVP, International Tax, SVP, Global Tax Reporting and provide strategic assistance to other members of the Corporate Tax Department, which include: 75%
• Manage calendars for both SVPs
• Phone coverage for both SVPs
• Use knowledge of company policies and procedures to field and respond to incoming calls (internal & external)
• Coordinate and schedule meetings, conference rooms and appointments as needed, including inviting guests, arranging locations & ordering food if appropriate
• Assist SVP, Global Tax Reporting with maintenance and oversight of Tax Department Budget, including obtaining working knowledge of JD Edwards and other general ledger systems, as well as performing monthly procedures for consulting fee cost management
• Complete and process travel & entertainment expense reports
• Make travel arrangements on an as–needed basis, including routing of approval requests (where appropriate)
• Screen e-mails on an as–needed basis
• Handle tax department invoices and maintain central filing system
• Office supply and equipment maintenance as needed
• Provide coverage for other Executive Assistants during vacations, absences and on an as-needed basis, ensuring team coverage
• Oversee logistics for setting up new hire and/or consultants
• Work with I, S & T department for computer & phone/voicemail set-up and logistics support
• Work with Facilities to coordinate seating
• Update and implement effective filing process
• Perform special tasks and projects as needed
• 5-7 years of related experience as an Executive or Administrative Assistant in fast paced corporate environment preferred
• Previous experience in a Corporate Tax or Finance Department is a plus.Proficiency in Microsoft Word, Excel, JD Edwards, AS 400 and Powerpoint
• Ability to prioritize numerous tasks and projects
• Requires sensitivity and diplomacy in handling matters of a confidential nature
• Great follow-up skills a must
• College degree in business administration, accounting or finance is a plus but not required
• Ability to manage and prioritize incoming calls and email/mail correspondence
• Able to have a flexible work schedule, allowing for overtime as needed
• Serve as back up support for other administrative staff and managers
• Highly Proficient in MS Office (Word, Excel, Outlook, and PowerPoint)
• Ability to gain a strong command of new systems (P2P, Citi Travel & Expense, T&E, P2P, Vr's, VEMS, Market Place, Concur and any other systems that are needed)
• Knowledge of Citi
• 10+ years of administrative experience preferred
• Engergetic, responsive team player with the interest to take initiative and work in a fast past environment
• Maintains a very busy schedule via MS Outlook Calendar
• Makes travel arrangements, prepares itineraries, and processes expense accounts for assigned staff
• Assists with special projects throughout the department
• Minimum of 5 year prior relevant work experience
• Enthusiasm about children’s books, reading and/or publishing preferred
• Detail-oriented, well-organized, proactive and able to set priorities under pressure
• Provide administrative support to senior-level executive
• Maintain frequently changing calendars through Outlook and understand Executive’s priorities to effectively manage that calendar
• Organize and coordinate large meetings with large number of participants
• Work on various “special” projects
• Timely and accurate travel booking using internal Travel Planner system. Prepare, reconcile and track expense reports through T&E System
• Handle highly confidential information
• High level communications with other Executive Assistants. Serve as back up support for other managers or administrative staff when required
• Strong work ethic and enthusiastic team player; willingness to take on additional responsibilities, with interest to take initiative and work in a fast-paced environment
• Strong sense of diplomacy and tact; strong interpersonal skills; professional and corporate demeanor; ability to maintain composure under pressure. Demonstrates a high level of integrity
• Heavy calendar management and meeting organization across time zones
• Re-prioritization of meetings based on critical/last minute need
• Monitor calendar and reserve conflicts
• Keep manager on track with regard to schedule
• Enter pertinent information on Calendar (travel, personal notes, etc.)
• Answer phones, screen callers and place calls as needed
• Takes messages and maintains daily call logs
• Act as gatekeeper when required
• Maintain sensitivity/confidentiality of information
• Add and/or update contacts as needed
• Arrange/adjust travel as needed
• Approve expense reports submitted by manager’s direct reports/team
• Create/edit documents in PowerPoint as needed
• Place and monitor IT requests
• Respond to inquiries, resolve issues and provide follow-up
• Scan and/or copy documents
• Handle incoming and outgoing USPS and express mail
• Order beverages/food for meetings as required
• Act as a personal assistant to manager as required (inquire/trace orders, submit, insurance claims, etc.)
• Other tasks as assigned/required
• Career Executive Assistant with 10 plus years of experience as an Administrative Professional to senior management (VP, SVPC-suite, ExCo, etc.) for large corporation
• Intermediate to advanced user of the Microsoft Office Suite (including Visio and SharePoint)
• Experienced in event planning
• Well versed in international travel
• Experienced recording secretary
• Fast command of internal policies and procedures (business practices, expense management, T&E, travel, IT, etc.)
• Excellent at internet research
• Able to juggle multiple projects
• Able to build relationship with manager in order to anticipate needs
• Able to build relationships with manager’s team
• Able to build relationships with colleagues across the organization
• Able to act proactively and responsibly
• Intermediate user of Adobe X Pro
• Licensed Notary Public in New York State (renewal pending)
• Maintain agenda in Lotus Notes
• Manage SVP email inbox in Lotus Notes (Read all incoming emails and messages sent to SVP; field autonomously, delegate to a relevant team member, or share proposed response with SVP)
• Proactively share incoming requests for information, reporting, new projects/ownership, etc. (from internal and external sources) with proper team leads in WFJ Merchandising, Retail, Wholesale, Marketing, VM, and Training teams and request their support to help move business forward
• Schedule all meetings for SVP
• Arrange reservations locally and during business travel (car service, restaurants, etc.)
• Manage all travel arrangements for SVP
• Track and submit SVP corporate expenses
• Manage SVP participation in executive programs
• Review and approve corporate expenses submitted by SVP’s direct reports
• Liaise with global leaders’ executive assistants and NY-based assistants daily
• Help move authorization process forward for billing and other requests that require SVP approval
• Create timelines and monitor team progress for significant business projects (budget and LE confirmations, business planning for the approaching year, etc.)
• Become the “go-to” person for WFJ team members for organizational knowledge with respect to
• Daily office functions and management
• Financial operations (invoicing process, budget coding, budget timelines)
• Significant deadlines in all areas of the business
• Track/monitor corporate expenses by employee for division
• Provide administrative support to visitors from global office (hotels, cars, flights, restaurant reservations, etc.)
• Office organization: new hire, intern, and temp setups and follow-ups as well as desk and cube assignments for new hires, interns, and temps with their prospective managers
• Plan office gatherings including baby showers, birthdays, send-offs, condolences gifts, holiday parties, and team outings
• Manage stock and ordering of office supplies, stationary, kitchen supplies, shipping and receiving supplies, etc
• Ad hoc projects in Powerpoint and Excel for presentations, reports, and research as needed
• Proficient in Microsoft Word, Excel, Powerpoint
• Ability to problem solve under pressure and stay ahead in a very fast-paced work environment
• Ability to continuously re-examine workload amidst competing priorities to ensure that focus is where is should be
• Team player who will willingly pitch in
• College degree with related experience
• Minimum 3 years administrative experience after college
• Provides administrative support to senior team
• Handles light incoming calls, respond to inquiries, clarify company policies and procedures
• Assist with group meetings/calendars through Outlook/secure call-in numbers
• Coordinates all aspects of executive level appointments, meetings, receptions and conference calls/video conference and webex training sessions
• Assists with creation/modification of presentations, spreadsheets, and other various documents
• Coordinates occasional travel arrangements – both international and domestic
• Prepares, reconciles, and tracks limited expense reports through T&E system
• Inputs into databases and electronic
• Tracks program documentation and conducts follow-ups to ensure timely and accurate completion
• Run pre-programmed reports and follow-up on action items identified through reporting
• Maintains information for department website/request timely updates from vendor as requested/communicates to global team on updates per pre-set schedule
• Orders supplies and processes invoices through internal Accounts Payables system
• Organizes and secures highly confidential company and employee information
• Assists with ad-hoc administrative tasks, including elementary financials (Excel based) related to billing , running reports and special projects as needed
• Highly proficient in MS Office (Word, Excel, Outlook, PowerPoint and Access)
• Ability to gain a strong command of new systems (Procure to Pay (P2P), Citi Travel & Expense)
• Prior experience preferred (5 years)
• Answer SVP’s phone, schedule and maintain SVP’s meetings and departmental meetings
• Coordinate travel arrangements for SVP and other departmental executives
• Track and Submit SVP’s Expenses for reimbursement
• Bachelor’s degree or related experience, preferably in Television Production
• Proficiency with common office software, including: MS Outlook, Word, Excel, and PowerPoint
• Some television experience and exposure to work/processes in a television production environment is highly preferred
• Production background helpful
• Overtime may be required for this position
• Concur essential
• Advanced knowledge of Word, Excel & PowerPoint
• Secretarial qualification is desirable Competencies
• Organisational and time management skills
• Flexibility to work outside normal office hours (9-5) as and when required
• Ability to communicate well (verbal and written)
• Self starter and good team player
• Enthusiastic/ confident/ outgoing
• Sense of humour/ robust personality/ resilience/ self-confidence
• Professional and competent/ risk aware
• Dedicated/ keen to learn/ committed to role
• Initiative/ adaptability/ innovation
• Schedules meetings, distributes mail, fills catering requests, orders department supplies, takes meeting notes, logs, and fills out forms
• Manages expense reports, process timesheets
• Acts as backup for senior management’s secretarial functions
• Manages calendars, screens calls, makes travel arrangements domestic & international, sets up & maintains dept filing system, completes & tracks expense reports and purchase requisitions
• Coordinates & prepares office space for new employees
• Trains temporaries or new personnel occasionally
• Manages contract and temporay employee requests
• Maintains confidentiality of highly sensitive information
• Answers department specific questions over telephone and redirects calls
• Review decks and proofread for spelling accuracy
• Acts as liaison for managers in department or division
• Compiles information for department manuals
• Monitors department reports for accuracy
• Answers or directs complex questions in management’s absence
• Must be task-oriented with an excellent sense of priority, highly organized and capable of handling a number of sensitive and important issues simultaneously
• Minimum 3 years experience in an administrative support role
• Working knowledge of operating office equipment
• Ability to proactively manage calendar tracking
• Knowledge of letter and report formatting
• Strong experience in managing expense reports both domestic & international
• Ability to interface with all levels of the organization
• Proven ability to multi-task
• Extensive knowledge of Software packages including
• Very good Business Vocabulary Skills
• Very good Business English Skills
• Very good Business Math Skills
• Very good Business Double-checking
• Must have HS Diploma or equivalent
• Act as initial point of entry for escalated client queries
• Redistribute the resolution or respond directly to the stakeholders where appropriate and report only major issues to the Managing Executive or Business Unit Head
• Take personal accountability for resolving complaints lodged directly with the Managing Executive or Business Unit Head
• Compile a summary of the projects and initiatives underway in the business unit and provide an update to the Managing Exec/BU Head on progress, risks and issues
• Coordinate the preparation of formal performance reviews conducted
• Review financial reports prepared by line managers in the business unit and advise the Managing Exec/BU Head of substantial issues and actions that have been created
• Review all new marketing and internal communication material from a style and content perspective prior to it being reviewed by the Managing Exec/BU Head
• Ensure that adequate reserve stock is ordered
• Enforce company policy in terms of procedures including travel, cell phone, expense claims etc
• Manage the diary of the Managing Executive, in an efficient manner
• Track and monitor the acceptances and declines obtained from the relevant parties that have been invited to the meeting
• Print all documentation relevant to the meetings and prepare daily meeting packs and give them to the manager for their reference
• Ensure that the minutes are typed, approved by the meeting chair and distributed to the relevant parties within the agreed time period
• Arrange any venues and catering for any team events, as requested
• Liaise with the relevant stakeholders to secure a dial in pin for the meeting
• Communicate the pin's details to all meeting attendees in advance of the meeting
• Oversee the planning and execution of business events
• Prepare the key themes presentations and reviews for the Managing Exec/BU Head
• Oversee the management of the Managing Exec/BU Head's office
• Screen requests for meetings or events to be attended by the Managing Exec/BU Head and determine which ones would be appropriate
• Support the Managing Executive/BU Head in the signoff process for risk events (losses and write-offs)
• Diploma in administration or equivalent NQF level 5 qualification or higher
• Four (4) years’ experience working in an administrative environment
• Preference will be given to South African Citizens and Permanent residents of South Africa in possession of proof of permanent resident status
• Act as initial point of entry for escalated client queries. Redistribute the resolution or respond directly to the stakeholders where appropriate and report only major issues to the Chief of Staff/CEO
• Take personal accountability for resolving complaints lodged directly with the CEO
• Partner with other Exec Assistants in the Office of the CEO to deliver seamless service
• Work with senior stakeholders in the organization to ensure the effective execution of key deliverables in the CEO’s portfolio
• Liaise with appropriate stakeholders within Barclays Group and foster alignment and integration across One Africa and One Barclays; facilitate group wide interaction
• Be involved in the planning and execution of all internal and external business events for the CEO such as road shows, employee discussion forums, product launches, customer entertainment events and formal functions
• Be involved in the administrative management of the CEO’s office to ensure smooth operations and that resources are available and operating effectively
• Solicit briefing materials from the appropriate stakeholders in the organization; monitor and manage the quality of the briefing materials provided
• Screen all requests for meetings or events to be attended by the CEO and determine which ones would be appropriate for personal attendance and which ones should be delegated to other managers in the business unit
• Follow up on complex ad hoc tasks as required, identifying and working with the appropriate stakeholders in the organization
• As required, oversee the planning and execution of major events
• Diploma in administration or equivalent NQF level 5 qualification
• 4 years’ experience working in an administrative environment
• Knowledge of basic financial/accounting concepts
• Excel intermediate
• Conduct all matters and communications in a professional and courteous manner as a representative of the executive and the company
• Manage daily schedule and calendar, screen and handle telephone communications, greet and direct visitors
• Coordinate, supervise, and complete special projects
• Serve as liaison between the executive and other departments as directed
• Coordinate all logistics surrounding staff and client meetings
• Establish and maintain the files and records of the executive
• Coordinate all travel logistics globally, including but not limited to: commercial travel, airport meet and greets, hotel reservations, ground transportation, passport & visa logistics, etc
• Organize special events - schedule and coordinate dates, venues, attendance, agendas, and facilities
• Maintain and execute expense reports in a timely fashion
• Perform occasional personal tasks for executive
• Provide general office upkeep, which includes but is not limited to
• Order and refresh office supplies
• Receive/sign for UPS/Fed-Ex deliveries
• Prep spaces for meetings
• Develop PowerPoint presentations, proposals, etc.,
• Must have strong communications skills both verbal and written and must be able to actively and attentively listen
• Must be able to think through, evaluate and solve problems logically and efficiently
• Must have meticulous attention to detail
• 2-5 years’ experience as an assistant to a high level executive
• Must be competent in problem solving issues related to BlackBerry mobile devices, iPhone, iPad
• Must be comfortable working on both Mac and PC computers, and must be very proficient in Excel, PowerPoint, Word and Outlook programs
• Experience booking extensive travel for a high level executive/group in the US and globally and be familiar with world geography
• Telephone coverage and administrative support for Head of Physical Security
• Willing and able to learn the business and fully understand how and why tasks satisfy business needs
• Requires high speed collaboration across international community
• Excellent telephone skills (i.e. takes accurate and complete messages)
• Bachelor's degree (10+ years of combined college education and work experience may be substituted for a degree)
• Minimum 7 years’ experience as an executive level assistant
• Expert knowledge and proficiency with Microsoft Word, Excel, PowerPoint and Outlook
• Demonstrated capability to build trust, exercise judgment on behalf of the President and work independently
• Demonstrated ability to manage information of a highly confidential and sensitive nature
• Superior communication, organizational and interpersonal skills with a strong customer service orientation
• Demonstrated ability to work effectively under pressure
• Detail oriented with capacity to manage multiple competing priorities and dynamic schedules
• Fluent in both English and Arabic languages, French is an asset
• Office Management Skills
• Computer Skills (Microsoft Word, Excel, and Outlook, power point etc.)
• Meticulous and organized
• Thoroughness / Accuracy
• Ability to prioritize and multitask
• Works well under pressure
• Responsible for providing the highest level of service and administrative support to the CAO in all aspects of the role
• Maintains a high level of discretion when handling sensitive and confidential information
• Represents the office of the CAO internally and externally
• Liaison between the CAO and executive team and direct reports
• 7-10 years experience as an Administrative Assistant, financial services experience a plus, Bachelor’s degree a plus
• Schedule and prioritize all appointments and meetings for SVP. Keep him abreast of times, locations, directions, changes, etc
• Prepare weekly schedules and update throughout week, keeping SVP apprised of all pertinent information
• Receive incoming calls/emails and serve as source of information and “clearinghouse”
• Coordinate travel arrangements including air, hotels, rental car. Execute Travel Authorizations Schedule out of town meetings and handle changes as they occur Prepare detailed itinerary for each trip Manage and schedule travel changes as needed
• Manage office when SVP is away on business (keeping him informed and up-to-date about all important information, phone calls, mail, etc.). Interact with business associates in his absence
• Submit budget requests and maintain up-to-date artist marketing budgets
• Request purchase orders
• Setup vendors, submit invoices on their behalf and help them monitor the status of their payments
• Handle all correspondence
• Check e-mails regularly and respond or forward information as needed in a timely manner
• Organize luncheons and special events for SVP and team
• Organize additional events for partners, staff and artists
• Set up/coordinate meetings, conference calls, interviews
• Excellent phone and communication skills
• Proficient computer skills – Outlook, Word, Excel
• Ability to maintain confidentiality at all times
• Integrity and discretion with regard to confidential matters
• Ability to work well under pressure and manage multiples tasks
• 1-3 years experience as executive assistant desired. Music business background a plus
• Maintain calendar, answer busy phones, and handle travel arrangements
• Create, maintain and organize files, contracts and other documentation
• Prepare materials/presentations for internal/external meetings
• Update and maintain a variety of departmental documents, status reports and charts/tracking on a daily basis
• Contribute notes and offer creative feedback on pitches, story documents, outlines or scripts
• Handle client contact list and correspondence with clients
• Submit expense reports and purchasing requests for supplies
• Provide backup support for other department executives and assistants as needed
• A minimum of 1 year of previous Network, Studio, Production or Agency related television experience in a similar role
• Must be able to work with minimal supervision
• Willingness to work overtime with short notice
• Must be a critical thinker and solutions oriented
• Existing knowledge of the television business and industry experience
• Someone with a passion for television and the desire for a career in TV development
• Provides administrative support to senior-level executive
• Maintain frequently changing calendars through Outlook. Team works with a broad and senior group of Global stakeholders who must often be confirmed for meetings, discussions and events across Regions and time zones on short notice
• For the right candidate this will create opportunities to become involved in presentations and basic analysis, and to generally participate in team discussion beyond the mandate of the core role
• 5+ Prior experience preferred
• Candidate must be comfortable and confident successfully influencing in these situations. Ability to anticipate diary issues (e.g. overruns) and proactively address crucial
• Can do” attitude and ability to look at the complexities in the role as challenges
• Confident and personable with ability to adapt to personalities of various stakeholders and successfully influence them in short timeframes / under stress
• Willingness to roll up sleeves and assist in whatever way required to drive team agenda
• Ambition to take on more diverse work with team when appropriate (eg presentations etc)
• Manage and coordinate very busy SVP calendar, including scheduling all meetings, presentations and travel daily
• Coordinate departmental calendar, schedule and coordinate team meetings and take meeting minutes
• Prepare expense reports on SAP, and reconcile corporate card statements against expense reports
• Manage departmental spending and approvals
• Process invoices and P.O.’s through SAP
• Coordinate all travel arrangements-domestic and international (air, hotel, car) for the SVP
• 5+ years experience in administrative role supporting c-suite executives
• Strong organization and analytical skills
• Act as key contact person for the EVP
• Answer telephone and screen calls as appropriate
• Arrange and select locations for offsite sessions as required
• Create & maintain distribution lists and be the focal point for cascading information/communications
• Schedule meetings – i.e. monthly and bi-weekly status meetings & sign-in external participants as needed
• Make travel arrangements for EVP and direct reports and their teams
• Manage Directors’s diary daily (ie. coordinate meetings, book meeting location and equipment resources, prioritize scheduling, and manage conflicts)
• Collects and prioritizes all incoming/outgoing mail for Directors and forward as appropriate
• Prepares confidential correspondence ; collate packages and material as requested
• Track timelines and send reminders to as appropriate (ie. Quarterly Accomplishments)
• Monitor e-mail inbox to help manage meeting proposals, action items, and proactively address or delegate inquiries
• Assist in managing the Business Continuity Management System Technology team
• Assume other designated responsibilities during co-workers absences (vacation, illnesses, etc.)
• Strong organizational skills including ability to organize, plan and schedule activities
• Ability to multi-task and prioritize workload to meet deadlines
• Strong calendar management and scheduling skills
• Ability to work efficiently and accurately with minimal supervision
• Demonstrate good problem solving skills and resourceful in working with Executive Administrative Assistants and department
• Highly proficient in Microsoft Word, Power Point, Excel, Outlook as well as the Intranet and Internet (Social Media)
• Manage calendars including scheduling appointments, vendor/supplier meetings, confirming meetings, coordinating with other assistants
• Management and support of all Blackstone branded merchandise through SHOPBLACKSTONE
• Regular updates and maintenance of the Conference and Events Management intranet website using a web based content management system
• Assist in monitoring registration email box and phone lines to cover all events inquiries
• Responsible for packing/shipping of supplies to and from event destination, ordering signage/department supplies and other event related tasks
• Process and follow-up on all invoice/payment requests, working closely with accounts payable
• Providing budget reporting for use in projected departmental events budgets
• Complete detailed expense and out of pocket reports, including tracking receipts and charge codes, for all members of Events department
• Maintaining vendor relationships to insure all payable accounts, permits, and appropriate paperwork is kept up to date
• Overseeing distribution of firm-owned sporting tickets, as well as procuring appropriate compliance support documentation for client entertainment
• Maintain a high degree of confidentiality and discretion in regards to all matters and documents
• Manage calendar, process expense reports, maintain heavy filing, and perform other administrative duties as assigned
• Screen and log calls in an extremely heavy telephone environment and respond directly to inquiries
• Handle correspondence, including typing and drafting letters, memos and legal contracts
• Organize and maintain files on all projects and keep updated
• Determine importance of meeting requests and schedule accordingly
• Arrange travel and all accommodations including comprehensive and detailed itineraries
• Act as liaison with all internal and external clients/departments
• Manage special projects as designated, specifically, dealing with administrative and coordination issues
• Assist with internal communications with staff as well as communications with clients
• Coordinate staff meetings, conferences and client meetings as necessary
• Manage various department responsibilities such as renewing memberships, subscriptions, and maintaining office supplies
• Plan/coordinate various social events in conjunction with internal departments
• Minimum 1-2 years administrative experience in Entertainment company and/or Legal department
• Superior organizational and administrative skills with the ability to multi-task and prioritize work required
• Pleasant personality and fosters team environment
• Excellent verbal and written communication skills with all levels both internal and external
• Attention to detail and demonstrated initiative
• Self starter with ability to follow through without supervision
• Able to prioritize competing requests and manage busy schedules
• Utilizes Microsoft Outlook to coordinates calendars and scheduling for the team
• A minimum of 3-5 years supporting a senior level executive and staff is required
• Excellent verbal and written communication skills are necessary
• Good organizational and problem solving skills are needed
• Superior attention to detail is necessary

Executive Assistant to Global Head IM Resume Examples & Samples

• Support Head Investment Management in diary management, meeting setup and coordination of visitors' itineraries
• Managing incoming e-mails pro-actively, closely coordinating with IM Business Management Head
• Phone coverage for Head Investment Management
• Organization of business trips, management meetings and team events
• Settlement of accounts (invoices, expenses, credit cards)
• Preparation of formal correspondence, e-mails and power-point presentations
• Support the business management team in various ad hoc tasks, such as building access, new employee set-up, ordering of office material etc
• Minimum of 3 years working experience as an assistant in a high pressured international environment
• Strong communication skills and pleasant manners
• Proactive and flexible personality
• Excellent English and German language skills (written & spoken)
• Proficient MS Office user (Outlook, Word, PowerPoint, Excel)
• Demonstrate strong communication skills, client-focus and exact &reliable working style
• Proven track record of sound organizational and planning skills
• Quick grasp and ability to multi-task
• Motivated, self-starting team player
• Flexibility to support ad-hoc projects and events
• Previous administrative experience supporting executive team working in live events is preferred
• The ability to exercise good judgment, accuracy, and have a strong ability to track details in work flow and communications
• Ability to multitask and handle many jobs simultaneously
• Strong computer skills (Word, Excel, PowerPoint)
• Flexibility for overtime and travel for Showtime events
• Manages calendar and schedules meetings independently or as directed
• Provides general office support (phones, mail, photocopying, supplies)
• Coordinates travel, hotel accommodations and other needs as required
• Organizes and distributes brand related information and assets
• Prepares or assists in the preparation of expense reports, budgets, calendars, schedules and other documents as assigned
• Performs other related tasks and special projects as assigned
• Manage daily schedule and calendar
• Coordinate all travel logistics
• Screen and handle telephone communications
• Greet and direct visitors
• Maintain and execute expense reports
• Review all mail correspondence and direct to appropriate parties
• Support with document creation and editing (Power Point)
• Coordinate all logistics surrounding client meetings
• Gather, enter and/or update data in records and databases
• Track all invoices and payments
• Supervise and execute VIP ticketing for clients, partners, and associates as directed
• Responsible for handling highly confidential information
• Manages and monitors the calendar of appointments, upcoming events and facilitates prioritized responses to matters requiring immediate attention where appropriate. Coordinates agendas, and dispatches meeting invitations and agendas, books meeting rooms and arranges for IT resources and other requirements in support of smooth and efficient meeting facilitation. Obtains briefing materials for meetings and events from the appropriate sources
• Develops and maintains an efficient diary and filing system to ensure reports, correspondence and financial documentation are maintained and readily available. Establishes and maintains organized electronic and hardcopy filing systems to ensure that business and operational reports, forms, and other business documentation are readily available
• Make travel arrangements ensuring best practices are followed
• Ensures telephones are answered in a timely and professional manner, and messages are taken accurately. Screens telephone calls and responds to simple to moderately complex inquiries
• Receive incoming mail, prepares and dispatches outgoing mail
• HGL 420 - responsible to review assigned cost centres within a reasonable timeframe following report availability (no later than six weeks following month end, preferably within 2 weeks)
• Attend mandatory quarterly training sessions for transaction reporting by Manager, Performance and Measurement
• Time and Attendance – Proxy delegation – responsible to review and obtain approval of the vacation time and attendance
• Expense Distribution Reports (EDR) – Proxy delegation – monthly, review report and obtain executive approval of EDR
• Onboarding/offboarding – ensure employee onboarding/offboarding checklist is completed – ensure personnel file is created and contains all onboarding/offboarding material
• Business Continuity Plan (BCP) – ensure BCP contact information for direct reports is regularly updated in executive’s contact list and ensure a copy of the BCP is readily available in the office and also at home
• Process invoices in a timely fashion or escalate as appropriate
• Expectation the Executive Assistant will assume a leadership role for the team and LOB
• Ensure weekly time sheets are completed on schedule
• Provides direct administrative and secretarial support including liaising with key external contacts, scheduling and general correspondence
• Develops and leverages relationships with executives and senior managers, and externally, to foster and support intra-group coordination while carrying out accountabilities
• Requires minimum 5 years’ experience in an administrative/ professional support function in a fast paced environment, dealing with moderately complex issues and managing conflicting priorities, with moderate to high levels of risk
• Extremely detail oriented, extremely well organized, and able to manage time and expectations, and multi-task to accomplish a multitude of tasks, with conflicting priorities and timelines
• Ability to analyze relevant alternatives and create a rational recommendation to support business decision-making. Ability to plan and coordinate implementation of the selected alternative
• Ability to leverage knowledge of the organization and the supported business unit’s uniqueness, to carry out accountabilities
• Advanced level PC skills (MS Office: Excel, Word, PowerPoint, Outlook, web browsers)
• Ability to work both independently, as well as part of a cohesive team
• Very proficient at secretarial and administrative tasks
• Provide general administrative support and perform diversified administrative duties; prioritize, and manage projects with minimal supervision
• Schedule meetings, conferences and appointments; update calendars
• Interface with agents and venues to verify availabilities and build a calendar of events
• Make travel arrangements and handle expenses
• Assist in administration for booking amphitheaters, arenas, and theaters
• Multitask in a fast-paced environment and remain organized, with attention to detail
• Acts as liaison between senior management, colleagues & clients to facilitate work & accomplish objectives in a collaborative effort
• Screen calls and respond to internal and external requests for information and follow through to ensure requested actions are taken or completed
• Establish relationships with industry people – agents, band management, labels representatives and venue management
• Prepare and settle expense reports as directed
• Prepare, produce, and revise quality presentations through the use of PowerPoint and other tools
• Organize and assist in events and senior management meetings as directed
• Organize meeting agendas, attend meetings, take minutes and distribute action items
• Approve travel and technology requisitions
• Travel arrangement coordination for teams including the coordination of transportation, hotel and visa requirements as necessary
• Operational and administrative support for both teams
• Excellent follow-up and attention to detail
• High level of initiative and willingness to take on projects
• Good attitude and a team player
• Ability to work with senior management
• Ability to navigate complex organizations
• Interest in sporting goods products and fitness
• Ability to maintain a positive work environment and a high-level of confidentiality
• 0-2 years’ work experience
• Proven ability to “roll up your sleeves”, problem solve, think analytically, and get the job done
• Highly proficient in in MS Word, MS Excel, PowerPoint & Outlook along with the ability to learn other systems easily

Asset Management Gim-executive Assistant Resume Examples & Samples

• Intelligent, polished and confident
• Travel, calendar and expense management experience
• Able to work with minimal supervision – works well individually and in teams; shares information, and supports colleagues
• Ability to network in the organization and find the answer
• College degree is required
• Minimum of 3 years of administrative assistant experience supporting a senior level manager
• Previous experience with a top-tier asset manager or investment bank preferred
• Familiarity with equities and experience with Bloomberg, Factset, and/or Capital IQ preferred
• Fluency in Spanish and/or Portuguese required (oral and written)
• Handle administrative responsibilities within the Merchandising & Sales department
• Calendar management for two Executive Vice President’s
• Budget development and management
• Book travel, complete expense reports and track for reimbursement
• Manage Go-To-Market (GTM) Market Calendar updates and coordinate meetings
• Call scheduling with Global Sales Teams
• Manage miscellaneous requests and approvals through organizational leaders
• Maintain the upkeep and organization of the Merchandising and sales office
• Maintain communication with cross-functional teams on updates & key dates
• Coordinate weekly best sellers meeting for the merchandising department
• Help organize bi-weekly sales calls including consolidation and distribution of information
• Responsible for managing preparation and execution of sales related events for sales meetings
• Supporting projects as needed
• 5 years executive level administrative support
• Sales administration and coordination preferable
• Multi task oriented and self-starter
• Highly organized and detail oriented professional
• Global travel booking
• Collaborative
• Numbers oriented
• Strong proficiency in Microsoft Excel
• Answer phones and manage calendar and as necessary email
• Manage major meetings, including booking rooms, catering, copies, arrange visitor badges
• Assist in preparation of presentations & analysis which includes copies, bindering, etc. PowerPoint, Excel, Word revisions
• Manage SAP requirements and P-Card purchasing for the group
• Deliver mail to team members daily, oversee fedexing, and all mail delivery. Handle the delivery and distribution of digital files
• Process expense reports for team members and arrange all travel for team. Manage vacation schedule for team
• Manage all elements of files and records
• Manage the office, helping new hires get offices established including phone, email, computers etc., ordering equipment and supplies, maintain order in and throughout office
• Oversee office supplies, and networked hardware and software for the group
• Load the latest development builds onto PS3, 360 and Wii dev kits as required for all Milestone Drops
• Update SharePoint weekly with new information
• Compile a monthly calendar of all product milestones, green lights and other PD related activities
• Coordinates and manages the submission, approval and payment of all expenses and invoices
• Organizes and prioritizes daily administrative responsibilities, organizes multiple projects with the department executive leadership team; and ensures important matters receive top priority
• Proactively manages department commitments and timelines such as project status updates and ensures supervisors are aware of critical dates and deadlines. Attends weekly department meetings, takes notes, and follows up on pending matters
• Accurately communicates relevant and potentially sensitive information to and from others including Milan and LRNA. Maintains a high level of confidentiality and exercises good judgment
• Drafts correspondence as necessary and produces error-free and grammatically correct documents
• Anticipates and follows up on requests and issues with a proactive, problem-solving approach
• Represents the business professionally and operates in a manner consistent with the Luxottica culture
• Works collaboratively with other admin assistant support throughout the brand and the business
• Advanced proficiency with Microsoft Office applications, Word, Excel, PowerPoint, Outlook and Visio. Strong emphasis on Excel and PowerPoint
• Strong organizational and prioritization skills, and ability to balance multiple tasks
• 5-7 year’s administrative experience, some executive administrative experience required
• Performs general clerical duties for SVP, including phone coverage, maintains calendar and meeting schedule in Outlook, organizes meetings and conference calls, creates agenda documents, maintains accurate files and binders, photocopies, orders supplies, sends faxes, etc
• Provides support to SVP with managing high-volume e-mail in-box, reads e-mails while executive is in meetings, filing, flagging for urgency and follow-up
• Organizes, maintains and executes all travel arrangements and schedules for SVP
• Creates and submits expense reports for SVP and other executives where necessary
• Maintains and updates various department and team calendars and lists with ongoing publicity activities and accurate information
• Monitors publicity breaks for films online, both in the US and from overseas clippings services
• Provides back-up phone coverage for other department executives during lunches, breaks, vacations and illnesses
• Creates and maintains shopping carts and expense registers. Processes invoices accordingly and follows up on vendor payments as needed
• Provides support to SVP in all publicity activities including press days, junkets, tours, screenings, receptions and any other publicity events
• Provides support to publicist teams when required on grid creation and maintenance for reaction grids, review grids, screening programs, nomination documents etc
• Assists SVP on following up with territories on outstanding information, regarding any and all publicity activities
• Liaises with Publicist teams to collate information for all department reports as needed (i.e. various status reports, film strategy documents, strategy briefs etc.)
• Assists in preparation of various publicity reports for senior management, filmmakers, producers, talent and/or or their representatives
• Assists in creation and maintenance of various department Power Point presentations and Excel documents (i.e. press clippings, coverage summaries, budget docs, etc.) as needed
• Assists SVP and Publicist teams in implementing U.S. based industry events and premieres (i.e. press junkets, screenings, press days, photo shoots, HFPA & BAFTA events, and sometimes domestic press activities such as the U.S. premieres)
• Assist SVP and/or Publicist teams in arranging and coordinating international publicity tours, press junkets, including interview schedules and travel arrangements for filmmakers, talent and their representatives
• Maintain RSVP lines and accurate guest lists for department screenings, premieres and events
• Work at after-hours (overtime) publicity events such as junkets, screenings premieres performing tasks such as press check-in, hospitality suite coverage, TV and print press logistical issues, etc
• Provides support to SVP and Publicists in all aspects of conducting international publicity awards campaigns for Golden Globes (Hollywood Foreign Press Association) and BAFTAs (British Film & Television Academy)
• Proficiency in MS Word, Excel, Outlook and PowerPoint required
• Must have knowledge of file set-up, maintenance, filing procedures, basic math, spelling, grammar, punctuation
• English usage, and report & letter formats
• Understanding of how to work with foreign currency and exchange rates
• Fluency/proficiency in other languages a plus
• Familiarity with international cultures and customs a plus
• 3+ years related experience required
• Must have ability to communicate effectively and tactfully with supervisors, colleagues, clients & vendors, in person & on telephone
• Must have ability to pay close attention to detail and understand written & oral instructions
• Must have ability to organize & schedule work effectively
• Must have ability to work well under time constraints
• Must be a team player with the ability to work with diverse personalities
• Handle heavy phone volume
• Arrange and schedule numerous meetings involving many top tier executives, both internal and external who may be in different divisions and time zones; maintain and update calendar
• Develop and maintain relationships with executives and assistants throughout the company; demonstrate flexibility, patience and persistence in routinely rescheduling meetings and appointments
• Arrange complex logistics for multiple attendee and multiple location meetings (including Telepresence and slide presentation set-ups)
• Keep accurate and timely expense account records; maintain budget and billing system and follow-up on same
• Draft, type and proofread project reports, letters, memos, presentations, spreadsheets and other documents
• Coordinate extensive travel arrangements (international and domestic)
• Organize and maintain files for ongoing projects
• Handle general office and administrative tasks; assist other members of the department; provide back up support for co-workers
• Conduct internet and other research as needed
• Perform department business while maintaining strict confidentiality
• Maintain a positive attitude and demonstrate ability to be flexible in a rapidly changing business environment
• Additional duties as requested
• Bachelor’s degree or High School/GED and 4 years of additional work experience (beyond requirements listed below)
• Level proficiency with Microsoft Word, Excel, PowerPoint, and Outlook
• 5 or more years of experience supporting a senior executive and their staff, ideally in the legal department of a large global corporate entity
• Knowledge of all basic office equipment
• Willingness and ability to learn the organization of NBCUniversal legal department to the extent necessary to faciltate workflow to and from the Head of Government Affairs
• Superior organizational and administrative skills, able to multitask and prioritize work, as demonstrated by previous corporate office experience
• Previous experience as an administrative assistant supporting executive-level manager in a fast-paced environment
• Strong interpersonal and communication skills, including a professional phone manner and in-person presence; experience as a team player; and ability to develop and maintain good working relationships with numerous executive assistants and other individuals across the company
• Excellent attention to detail and willingness to take initiative; self-starter who is organized and able to work without close supervision
• Experience in corporate law departments and/or television production industry preferred

Executive Assistant to M.D Resume Examples & Samples

• Excellent interpersonal skills with strong influencing/persuasive skills and an ability to build and maintain effective relationships at highest level
• Excellent oral & written communication skills with an ability to précis large volumes of often complex information, precisely and succinctly
• High level critical analysis report writing skills – not accepting anything at face value and ensuring all statements are founded on fact
• Strong planning, organisation, implementation & co-ordination skills
• Good analytical skills, sound judgement & proven problem solving skills
• Effective team leadership with strong people development/coaching skills
• Adaptability, flexibility and initiative
• High intelligence, absolute discretion & integrity
• Strategic approach with focus on the ‘big picture’ but a pragmatic approach to handling issues
• Good business awareness and thorough understanding of financial services sector & the communities in which we operate
• Comprehensive understanding of the structure, scope & activities of Barclays Emerging Markets, Cluster and to a lesser extent Barclays Group
• Good understanding of Barclays business strategy
• Thorough understanding of Barclays policies, products & services
• Proven ability to understand and identify problems associated with reputational risk & brand impact of issues/situations
• Broad banking experience
• Experience of managing relationships at all levels including senior executives Customer relationship management experience
• Proven track record of negotiation/settlement experience, preferably in complaint handling
• Budget setting and cost centre management experience with some P&L accountability
• PR experience
• Team leadership experience with a proven record of achievement
• Thorough understanding of banking practices
• Handle incoming calls, give accurate and timely messages, and respond to inquiries as appropriate
• Extensive calendar/frequently changing, updating calendars through Outlook
• Coordinate all aspects of appointments, meetings, receptions and conference calls
• Assist with new hire setup process, submitting and following up with marketplace requests
• Highly proficient in MS Office (Power Point, Outlook, Word, and Excel)
• Ability to gain strong command of new systems (P2P, Citi Travel & Expense, Marketplace, etc)
• Prior experience preferred (5+ years)
• Efficient and focused with tact and diplomacy
• Detail oriented ability to work independently and prioritize workload
• Ability to work 8:30a.m. - 5:30pm
• Flexibility a plus
• Supporting Senior Managers located in Zurich
• Managing and coordinating travels, organizing bookings, preparing travel documentation
• Preparing high standard presentations for a range of situations to a high standard, including coordinating the production of relevant management information and other inputs
• High quality and accurate minute taking for meetings, as required
• Answering calls and supporting communication channels

Executive Assistant to President Resume Examples & Samples

• Schedule appointments and maintain/update Division President’s daily calendar
• Function as administrative liaison to departmental staff, other departments, external vendors, and consultants
• Open, review, route and disseminate interoffice and external mail, distribute correspondence and other material to department staff
• Type and compose memorandums, policies, minutes, manuals, letters, forms, procedures, contracts, proposals, and other documents and correspondence, as appropriate
• Research information, compile data, and provide reports and statistics
• Responsible for handling confidential and sensitive information
• Establish and maintain departmental records and files (ie: leave time, travel)
• Provide data entry and clerical support (ie: filing, copying and faxing)
• Responsible for the financial processes of check requests, invoices, and purchase orders
• Coordinate departmental supplies; ensure maintenance of equipment, and initiate order for supplies and materials, as needed
• Assist with special projects and perform other related duties, as assigned

Executive Assistant, Digital Development Resume Examples & Samples

• Answer VP’s phone, schedule and maintain VP’s meetings and departmental meetings
• Track and Submit VP’s Expenses for reimbursement
• Update and maintain Production shoot schedules, contact lists, and production slates
• Help track departmental expenses
• Communicate production information across all key departments
• Set up new employees and key production crew
• Oversee department interns and their training
• Create tracking lists for all facets of the industry: talent representation, competitive projects, etc
• Bachelor’s degree or related experience
• At least 1-2 years experience functioning as an administrative capacity, supporting upper level executives required
• Some digital content development experience and exposure to work/processes in a digital content production environment is highly preferred
• Interpersonal skills are a must as the position requires building relationships with production crew, Finance, Business Affairs, and most importantly our Creative team
• Experience with agency personnel helpful

Executive Assistant, Production & Development Resume Examples & Samples

• Service the administrative needs of SVP, including phones, photocopying, mail, correspondence, files and general organization
• Efficiently manage needs of SVP (i.e. ordering supplies, equipment, dubbing, events)
• Schedule meetings including meeting logistics with internal departments and external clients/businesses
• Come up with organizational systems and provide administrative support on projects as well as initiatives
• Summarize show information into reports and distribute to internal departments
• Manage and process new idea documentation for both internal and external sources
• Contribute creative ideas and potential talent options for developing projects
• Supervise department interns
• 1-3 years’ administration experience at a network or production company
• Proficient knowledge of Microsoft Office
• Must have general knowledge of TV / Pop Culture and passion to learn and grow in a creative department
• Ability to handle highly sensitive information and maintain a high level of confidentiality
• Candidate should have a minimum of two years administrative experience
• Highly proficient with computers, including, without limitation, MS Word, Excel, PowerPoint, and Outlook
• Proven organizational and prioritization skills
• Excellent analytical skills with the ability to exercise appropriate judgment in executing tasks without supervision
• Ability to multi-task a variety of projects at any given time and manage deadlines independently
• Effective communication skills in both verbal and written form
• Team player attitude with the ability to interact with multiple levels of employees and clients within and outside the organization
• Must possess enthusiasm, flexibility and creativity and be willing to assume challenges and increased responsibility
• Ability to listen to and understand circumstances and context, and respond with appropriate solutions
• Prior publicity and/or entertainment industry experience
• Answer phones, take & relay messages in a timely manner
• Assure calendar is up-to-date; daily weekly, monthly
• Propose meetings, including location
• Accept, decline meeting invitations on Outlook
• Arrange conference calls & video conference calls
• Arrange all travel, including airfare, hotel, and ground transportation
• Prepare expense reports
• Reconcile monthly JP Morgan Statements
• Track payments
• Compile expense receipts in SAP and submit
• Prepare and Execute Correspondence
• Fax, file & copies as required
• Pick up and distribute mail
• Email Direct Reports, on behalf of SVP
• Order computer equipment
• Order beverage & snacks as needed for the department
• Order office supplies through SAP
• Onboarding of all temps/new employees to the Communications team
• 5+ years experience in an administrative role supporting senior level executives Computer skills required include: MAC proficiency, SAP, Outlook, Excel, Word, PowerPoint, & Keynote
• Ability to handle multiple priorities and prioritize effectively
• Proven success supporting multiple executives
• Strong sense of urgency and accountability
• Strong communication and organizational skills
• Ability to thrive in a fast-paced environment
• Provide secretarial support to the Director Sourcing A&G
• Routine work, eg: filing, expense report, etc
• PowerPoint presentation
• Arrangement of Video Conference
• Other administrative affairs such as retrieving data from in-house computer systems, web-site, etc
• Collaborate with Other departments
• Compile/ manage reports
• Liaison Office (LO) monthly report
• Monthly report for office manager to controlling
• Ledger Claim form (LCF)
• Follow up on Legal issues: Manufacturing Agreement, Exhibit A, Authorization letter, Termination letter etc
• Updating supplier database
• Trip arrangement for Top management, visitors
• Group meeting arrangement and recap group meeting report
• Team activity
• Communicate with other divisions & suppliers
• Monitor Travel & Entertainment budget and expenses of A&G Division
• Bachelor degree of relevant major
• 5 years of work related experience
• Good command of PC skills (MS Office, PowerPoint, Internet)
• At least 5 years of relevant secretarial/ administrative experience, preferably in banking or similar environment
• A strong team player, who is confident, has initiative and ability to prioritize, multi-task and work under pressure
• Ability to work independently and interact with people of all levels
• Proficient with MS Office application (Outlook, Word, Excel, PowerPoint)
• Prior experience as an Administrative Assistant required (5+ years)
• High School Diploma, College degree or equivalent preferred
• Ability to work 8:30 am - 5:30 pm with overtime, as requested
• Providing day-to-day administrative support for the President
• Coordinate calendar, travel arrangements, and meetings
• Answer and field telephone calls
• Address requests for information and/or assistance in a timely, accurate manner
• Maintain budgets for President’s marketing spending
• Ad hoc projects as needed
• Advanced proficiency in MS Word, Excel, PowerPoint, and Outlook
• Must be energetic, assertive and proactive
• Detail-oriented team player and able to manage multiple tasks in a fast-paced environment
• Prior administrative experience in the entertainment industry
• Indie music knowledge is a plus
• Exemplary written/verbal communication skills
• Answers telephone and screens, logs, and places calls
• Handles routine responses to unsolicited requests according to clearly established departmental guidelines
• Opens, reviews, records, and distributes or organizes mail
• Sends and receives faxes and e-mail. Makes photocopies and scans of reports, documents, and other materials
• Organizes and maintains various records, indexes, logs and files, including electronic files
• Creates & maintains schedules, reports, and matrixes
• Greets clients, creative staff, and executives
• Responds to inquiries, orders supplies, and performs research
• Manages projects or handles specific assignments
• Coordinates international and domestic travel and hotel accommodations
• Previous legal or business affairs secretarial experience preferred
• Proficiency with MS Word required
• Experience with MS Excel and Power Point
• Typing at approximately 55 wpm required
• Must have knowledge of file set-up, maintenance, filing procedures, basic math, spelling, grammar, punctuation, English usage, and report and letter formats
• Knowledge of legal terminology preferred
• Must have the ability to communicate effectively and tactfully with persons on all levels, in person, on the telephone, and in writing
• Must have the ability to pay close attention to detail and understand written and oral instructions
• Must schedule work effectively
• Must be self-motivated, self-starter
• Must be organized
• Must be able to prioritize assigned tasks
• Must independently follow assignments through to completion
• Extensive calendar management (schedule appointments and conference calls, coordinate meetings and resolve scheduling conflicts)
• Creation of PowerPoint presentations and/or coordination of the preparation and printing of materials for meetings and trips
• Manage comprehensive domestic and international travel arrangements
• Answer and screen incoming telephone calls; greet and assist visitors
• Open and route incoming correspondence
• Compose and/or edit outgoing correspondence
• Prioritize and manage multiple projects simultaneously; extensive follow through
• Printing and distribution of materials
• Set-up, file and retrieve documents in both soft and hard copy
• T&E expense reports
• Quarterly compliance reporting
• Quarterly coordination, printing and distribution of K2 Advisors Holdings’ Board of Directors meeting material
• Planning and coordination of events
• Handling personal matters
• Requires a bachelor’s degree or equivalent training
• 10 years of experience in similar position
• Knowledge of MS Office Suite or other relevant software
• Working knowledge of office equipment (printers, copiers, faxes, telephones, etc.)
• Ability to prioritize workflow
• Strong attention to detail and accuracy
• Ability to interact with internal staff at all levels
• Ability to perform multiple tasks and a fast-paced, team environment
• Solves routine problems of limited scope and complexity following established policies and procedures
• Defers non-routine matters to supervisor
• Attend to personal needs of Senior Executive
• Assist with errands both personal and professional for Senior Executive
• Runner for office
• Coordinate all travel logistics globally
• Travel with executive, performing office management responsibilities
• Must be competent in problem solving issues related to BlackBerry mobile devices as well as PC and Mac computers
• Must have strong communications skills - verbal and written
• Must be able to actively and attentively listen
• Must have exceptional organizational skills and meticulous attention to detail
• Must conduct all matters and communications in a professional and courteous manner as a representative of the executive and the company
• Preferred 3-5 years experience with a top record label, music agency, concert promoter, and/or artist management company
• 2-5 years experience as an assistant to a high level executive
• Experience booking extensive travel for a high level executive/group in the US and globally
• Have proven organizational skills and the ability to prioritize
• Display a high level of tact, independence, people skills and the ability to maintain confidence under stress
• Anticipate needs and requirements, and have strong follow through skills
• Have the ability to problem solve and use good judgment in making sound decisions quickly
• Strong working knowledge of Microsoft Office, specifically Word, Excel and PowerPoint. Knowledge of SAP helpful
• Able to independently manage multiple assignments comfortably often under tight timeframes
• Adapts easily to a constantly changing environment
• Can comfortably work with all levels of management and staff
• Polished, poised, senior level Executive Assistant with a minimum of 5 years of experience supporting senior executives within large, corporate environment
• Must be able to expertly draft and transcribe correspondence
• Meticulous attention to detail, organized, approachable, and assertive
• Ability to work overtime without prior notice; willing to work non-standard, flexible work hours as needed; willingness to serve in an “on-call’ capacity
• Willingness to work out of the NY office as needed and travel to other work locations on occasion- 10-15%
• Self-motivated with a strong work ethic, dedicated to quality, quantity , and timeliness of results
• 100% reliable in tracking, communicating, and completing all assignments timely and efficiently with little to no direction
• Ability to handle highly discrete, confidential, and sensitive information
• Prior experience supporting C-level executives
• High School diploma, or equivalent
• 4 –6 years high-level administrative experience in a professional environment
• Experience working with members of senior management, high-profile clients, and members of the Board of Directors
• Knowledge of proper English usage, grammar, vocabulary, spelling
• Associates degree in Business Administration or related field or Secretarial/Administrative certification, preferred
• Knowledge of MS Access, Project, preferred
• Experience in the Mutual Fund/Financial Services industry, helpful

Executive Assistant Ll Chicago Resume Examples & Samples

• Provides executive support including answering telephones; assisting visitors; and resolving and/or referring a range of administrative problems and inquiries
• May prepare, transcribe, compose, type, edit and distribute agendas and minutes of meetings
• Maintains currency in modern office management methods and techniques
• Intermediate level concepts, principles and practices of providing executive support
• Organizational policies and practices
• Principles of banking and finance and securities industry operations
• Answering telephones and assisting visitors
• Establishing and maintaining files, databases and other records
• Read, comprehend and apply business related information
• Motivate and persuade others to achieve desired outcomes without organizational authority

Executive Assistant to CEO Resume Examples & Samples

• Manage calendar for internal/external meetings
• Planning and scheduling meetings including room reservations, invitations and accommodations, minutes preparation and distribution, and agenda development
• Prepare all types of correspondence often acting independently, including letters, memorandums, agendas, reports; prepare additional documents as needed including composing, proofreading, formatting, and editing documents into client ready deliverables
• Coordinating and confirming travel arrangements
• Prepare and review expense reports and submit in Concur
• Create original Word documents and PowerPoint presentations
• Serve as a point of contact for execution of administrative support for senior firm leadership (CEO, Board of Directors, Executive Committee, etc.) when needed
• Event planning and coordination
• A minimum of five years of experience in an executive administrative role
• The ability to prioritize and handle multiple projects to meet deadlines with minimal supervision
• Excellent oral and written communication skills, with ability and comfort level communicating with senior management
• High energy, positive attitude, self-starter, and independent thinker
• Outstanding interpersonal skills with high degree of EQ

Senior Executive Assistant Join our High Performing Team-positions Available Resume Examples & Samples

• Skillfully use Ernst & Young's standards, templates, branding and correspondence guidance, to format and edit letters and other documents from draft to client-ready stage
• Act as a knowledge champion, to help and reinforce Ernst & Young's record retention policies
• Prioritize work by considering its risk, importance, urgency, and potential business, organizational, or client implications
• Gain advanced skill with the firm's core technology, and applications
• Aptitude for learning quickly
• Maintains calendar, schedules appointments, meetings and notes call, etc
• Maintains and organizes a filing system
• Prepares documents such as deal memos, correspondence and expense reports
• Primary support for Head
• Prepare presentations and pitches
• Provide support for visiting executives
• Expense administration and accounts payable
• Maintain good relationships with co-workers and clients
• Other adhoc duties that arise on a day to day basis
• Ability to prioritise workload, work well under pressure and be pro-active
• Ability to build both internal and external relationships
• Experience in Investment Banking or professional environment
• Maintaining executive calendars and meeting agendas
• Arranging corporate travel and meetings by developing itineraries and agendas; booking transportation; arranging lodging and meeting accommodations
• Assist executives in preparing presentations, reports, letters, memos, and other correspondence
• Answer phones and direct all incoming calls to appropriate parties promptly and efficiently
• Perform other tasks as assigned by Orvis executives
• The successful candidate must be well organized and flexible, along with the ability to multi-task, meet deadlines and have the ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure
• Strong computer skills, especially with Microsoft Outlook, Word, Excel and Power Point are required
• Expert level written and verbal communication skills, strong decision making ability, attention to detail and a high level of professionalism are equally important
• The position requires a candidate who can be available during regular business hours, and occasionally on evenings and/or weekends, as needed to provide support and assistance to the Executives
• A minimum of 5 years of experience in administrative and/or executive assistance is highly desired
• Performs secretarial duties for the CEO of HSBC Private Wealth Services (Canada) Inc
• Promote an environment that supports diversity and reflects the HSBC brand
• Prioritizes administrative functions and makes independent decisions regarding planning and organization of work assignments
• Develops, maintains and controls the Executive operating expense budget. Coordinates, reviews and finalizes reports in support of the executive responsibilities
• Coordinates implementation of all CEO presentations as directed, ensuring accuracy and completion
• Handles information that is confidential in nature
• Initiates and composes correspondence independently for the CEO when authorized
• Schedules appointments, screens telephone calls, handles and sorts mail, replies to correspondence as directed. Maintains files as required. Arranges meetings, secures transportation and handles all travel-related reservations and arrangements
• Relieves the CEO of all administrative detail
• Provides administrative support to other members of the team as required
• College, business school or secretarial school or equivalent experience and a minimum of six years administrative experience
• Good understanding of office procedures and practices
• Excellent word processing and typing skills
• Poise and tact to handle senior executive secretarial responsibilities
• General knowledge of company organization, practices, policies, and procedures
• The ability to exercise considerable discretion and independent judgment
• Experience with budget and expense control
• Knowledge of forms production, inventory and the print industry
• Fluent French would be an asset
• Schedule travel arrangements and produce travel itineraries
• Produce and submit regular expense reports, and reconcile credit card statements
• Manage calendars, including scheduling, prioritizing, and de-conflicting schedules, requiring constant attention and ongoing communication with other administrative staff
• Perform administrative duties such as copying, drafting correspondence, and answering phones
• Light event planning (ordering lunches, finding spaces for events)
• Assist with the completion of special projects, as needed
• 4+ years' of experience supporting multiple executives or related experience
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google products (Gmail, calendar management, Google Drive)
• Proven ability to work well with all levels of internal management and staff, as well as outside clients and vendors
• Calendar management, meeting planning, and travel arrangement experience
• High energy and dedication to excellence
• Able to manage and prioritize multiple tasks and streams of work
• Extremely detail-oriented, organized, independent
• A flexible approach in terms of ever shifting priorities and deadlines
• Telephone coverage, answer phones, take accurate messages, know executives’ whereabouts at all times, handle urgent/confidential calls with appropriate judgment; back-up other lines, as needed
• Able to work well remotely with executive when they are traveling
• Heavy client interaction with high-level executives; act as liaison with clients and their assistants
• Arrange all aspects of travel, keeping executives’ travel profile up-to-date, manage approvals, arrange flights, hotels, rental car and sedan service, currency exchange
• Prepare all itineraries
• Type correspondence, memos and presentations, prepare presentation and meeting materials; copy, collate, bind if necessary
• Maintain filing system and correspondence
• Send and retrieve digital and inbound faxes
• Strong attention to detail as well as solid organization/time management skills
• Keep up to date with office procedures and technical training as well as all policy guidelines and compliance requirements
• Professional, flexible and positive attitude
• Prior experience working in an investment firm a plus
• Must be an independent worker that can actively reprioritize responsibilities as appropriate and effectively communicate to ensure all tasks are completed in a timely and orderly fashion
• Volunteers willingly to assist others, or assist as requested, based upon workload. Acts as a team player
• Takes and transcribes dictation
• Makes photocopies of reports, documents, and other materials
• Sends and receives faxes and telexes
• Maintains various files, records, indexes, and logs
• Creates and maintains schedules, reports, and matrixes
• Greets clients, talent, creative staff, and executives
• Responds to inquiries, orders supplies, and audits and codes invoices
• Handles purchase orders; utilizes CFI/SAP to place orders, submit invoices and track spending
• Performs research and other related duties or projects as assigned
• Maintains executive appointment schedule and facilitates department activities by planning and scheduling meetings, teleconferences, travel, and drive-on requests as needed
• Processes expense reports, purchase orders, invoicing, and SAP requirements
• Prepares digital and physical meeting documents, including agendas, reports, and presentations
• Maintains and secures new office equipment, including computers, phones, printers, and supplies
• Contributes to and supports the overall team effort by carrying out additional duties as assigned
• 3+ years of administrative office experience preferred. Executive experience a plus
• Previous experience in digital media, marketing, and/or entertainment fields preferred
• Strong interpersonal skills, maturity, and a keen sense of judgment
• Ability to work effectively with executives, internal staff, cross-divisional partners, external vendors, and guests
• Impeccable organization, logistic, and project coordination skills with a proven track record of managing a workflow, meeting tight deadlines, and maintaining a high volume of work
• Must be able to maintain executive and project confidentiality
• Exceptional proficiency with Microsoft Office suite (Word, Excel, and PowerPoint)
• Proficient at typing (55 wpm minimum)
• Familiarity with SAP systems, expense report generation, and invoice processing a plus
• Familiarity with the basic principles of digital media and/or marketing
• Familiarity with the comic book and entertainment industry
• Flexibility to respond to off-hours business needs
• Schedule appointments and maintain/update daily calendars
• Arrange travel itineraries and prepare travel and expense reports
• Coordinate and prepare meeting materials, presentations, agendas, notes, handouts, etc
• Answer telephone, screen calls, route callers, take messages, respond to internal and external inquiries

Gf-executive Assistant Resume Examples & Samples

• Coordinates travel arrangements and prepares travel expense statements
• Administering parking spaces
• Leading logistical arrangements for staff training courses held in the location
• Administering filing systems and physical records management
• Maintaining necessary office supplies and making requests through Marketplace/P2P
• Assisting in the handling of corporate credit cards
• Excellent knowledge of Microsoft packages, including a proven ability to produce professional power point presentations
• Strong communication skills both verbal and written to be able to interact confidently with internal clients
• Provide heavy calendar management including complex scheduling for external client and internal meetings
• Manage expense statements and T&E reconciliation
• Manage multiple telephone lines
• Provide backup and support to executive’s direct reports and team
• Develop and maintain relationships with clients and their administrative staff
• Handle proprietary and confidential documents and information with discretion
• Manage hard-copy and electronic files and documents
• Assist with department meetings (i.e. scheduling of meeting rooms, establishing video-conference service in coordination with IT team, overseeing and ensuring meeting material delivery is coordinated between offices prior to meetings, etc.)
• Provides administrative and clerical support to the EVP, including answering telephones and taking messages, scheduling meetings and appointments, coordinating travel arrangements, opening and distributing mail, maintaining files, typing correspondence/reports/proposals, etc
• Access web reporting systems to monitor traffic to websites, features and social profiles and work with research systems to provide data on top sites, trends and social influences
• Creates and maintains regular reports of online activity and asset management. Including but not limited to handling purchase orders, billing and record keeping for website/online advertising and publicity expenditures
• In conjunction with Finance, ensures budget approvals from production partners (i.e. franchise pictures) and associated notifications are handled in a timely manner
• Maintains regular contact with agents, writers, producers, directors and other talent. Additionally, obtains and maintains talent contact information for each picture
• Prepares PowerPoint marketing presentation for EVP filmmaker presentations. This would include gathering data from various departments, compiling data and internet research
• Maintains current script library. Obtains information from Story department and production partners. Tracks staff use and returns
• Researches competitive motion picture websites
• Performs other duties as needed
• Maintain and update department files, records, (organizational) charts, intranet, subscriptions and publications
• Create announcements, newsletters and presentations
• Schedule meetings/conferences, coordinate and execute all travel arrangements and travel expense reports
• Coordinate and execute ad-hoc requests such as operational tasks of respective department under supervision
• Responsible for on-boarding new hires
• Creation of Power Point presentations
• Very good command of English both written and spoken
• Very good communication skills
• 1-4 years of experience
• Experienced in job and fully qualified/trained
• Prepares Excel tables and written reports relating to market research and strategy
• Handles various administrative duties for SVP and VP: composes memos and correspondence for supervisor's review and signature; arranges calendar and schedules meetings; answers phones, screens, logs and places calls; coordinates/arranges travel and hotel accommodations, both international and domestic; opens, reviews, records and distributes or organizes email; makes photocopies of reports, documents and other materials; sends and receives faxes; orders supplies; prepares expense reports and follows through
• Maintains various research files, records, indexes and logs both electronically and in hard copy form
• Compiles database information from internal and external sources. Creates charts using research databases
• Attends and takes notes at advance movie screenings
• Manages research projects or handles specific assignments
• Prepare tables and reports re: surveys and screenings, with staff and with contracted research vendors
• Assists with questionnaire design and development
• Manages guest lists for recruited audience screenings
• Works with the research team to prepare and process incoming bills from contracted suppliers
• Prepares documents for physical and electronic delivery of research data to management offices
• Performs other related duties and/or special projects as assigned
• College coursework in English, Communications, Marketing or Statistics preferred
• Previous administrative experience preferred
• Previous entertainment experience, market research, or database management preferred
• Typing: 55 wpm preferred
• PC Skills: Proficiency in Microsoft Word, Excel and Outlook required
• Experience using computer databases a plus
• 10-key calculator by touch required
• Knowledge of file set-up, maintenance and filing procedures
• Knowledge of basic math, spelling, grammar, punctuation, and English usage
• Knowledge of report, letter, etc. format
• Must be able to juggle multiple tasks
• Must be self-motivated and able to take the initiative
• Must be able to work in a fast paced environment and handle deadlines
• Must have strong writing skills
• Must be able to process a high volume of incoming/outgoing e-mails
• Must be innovative, enthusiastic, & friendly
• Must have the ability to communicate effectively and tactfully with persons on all levels, in person and on the telephone
• Must be able to work with extremely sensitive information discreetly
• A principle in planning and coordinating meetings, both domestic and international
• Communicate meeting details and timetables to all attendees
• Coordinate with NGO’s, UN, and other agencies pertaining to Corporate Responsibility
• Manage expenses for the Executive
• Liaison between the New York and Paris office
• Maintain daily agendas
• Book all travel plans for Executive, both business and personal
• Flag and maintain Executive emails and paperwork​
• Possess a high level of self-reliance and resourcefulness
• Diplomatic, professional communication verbal and written
• Strong Personality and Proactive
• Have the ability to successfully prioritize when faced with requests, demands and deadlines
• Have excellent computer skills specifically in Word, Excel, PowerPoint
• Bilingual in English/French
• Complex, high volume diary management, managing telephones, prioritising calls, relaying messages and screening calls as required - Managing Inbox (prioritisation, categorisation, response/action when required) and Client Liaison
• Organisation of committee meetings (preparation of agenda, distribution of documents, preparation of minutes/actions) and arranging internal & external meetings
• Liaising with Department Heads and their assistants on a global basis. Ensuring that initiatives and projects and are communicated effectively to all areas
• Arranging extensive, complex, business travel (inc itineraries & client meetings) and processing and monitoring of expenses and invoices in a timely manner
• Handle extremely confidential and proprietary information with utmost discretion and arrange interviews, follow up appointments for candidates & liaise with executive recruiters and provide back-up support to immediate PA team and their respective MDs and maintain accurate systems for filing/storage of information (hard and soft copy)
• Administrative assistant duties for SVPs of Trade Marketing. Includes all basic secretarial responsibilities such as answering phones, scheduling meetings, filing, making copies, organizing to-do and call-back lists, entering contact information in Outlook, maintaining and managing daily/weekly meeting schedules, helping SVP with general office and team organization, etc
• Manage/Maintain/Distribute title calendars, competitive release schedules
• Track/maintain product approval sheet status sheet and file originals
• Execute shopping cart requests via the SAP system
• Track competitive information (units/media spends/packaging, etc.) and maintain/distribute to TNR team as needed
• Assist with PowerPoint presentations as needed
• Maintain/manage trade solicitation / retail circular library
• Assist with PR mailings on key titles
• Perform as the primary point of direct administrative contact and liaison with other offices, individuals, and external contacts on a range of specified issues; organize and facilitate meetings, conferences, and other specials events, as required
• Manage complex business and travel calendar and executive's schedule; communicate changes to those affected in a timely manner
• Promptly and accurately complete and reconcile invoices and expense reports
• Review e-mails, prioritize information by importance, and set up meeting requests for executive
• Minimum of 8 years experience providing support to a senior level executive,
• Bachelors degree and/or equivalent work experience
• Experienced at maintaining strict confidentiality
• Demonstrated ability to handle high volumes of work and ability to change focus and direction along with changing priorities
• Expert PC skills (Word, Excel, PowerPoint, Outlook)
• Financial/insurance services organization experience
• Ability to use independent judgment and decision making with limited supervision and while dealing with conflict and time sensitive matters
• Demonstrated expertise in all facets of office administration
• Ability to multi-task and be proactive in identifying potential issues
• Excellent interpersonal and communications skills (written, verbal, and presentation)
• Proactive calendar management and conflict resolution skills
• Demonstrated ability to handle competing priorities and tight deadlines simultaneously while maintaining quality
• Answers telephone – screens, logs, places calls, listens to voicemail, as directed. Phone reception duties and phone coverage for SVP and main reception desk, as requested
• General administrative duties including but not limited to making photocopies of reports, documents and other materials, sends and receives faxes, prepares packages for DX or courier services and orders supplies. Typing of correspondence, reports, labels, contracts, etc. as directed by supervisor
• Assists in the compiling Press Clip Reports. Assists in routing of press materials for approval and general distribution
• Provides administrative support to the RMM for Citi Private Bank Southern California & Arizona
• Assist with Client / Internal Events from implementation to RSVPs
• Act as a delegate for the RMM within specific areas
• Ability to work 8:00am- 5:30pm and be flexible for overtime as needed
• Must have at least 10 years of progressively responsible Executive Assistant office experience
• Secretarial degree and college level courses preferred
• Excellent oral and written communication skill set
• Outstanding customer service mindset
• Must be a multitasker!
• Takes initiative and anticipates requirements
• Must be flexible, decisive, detail oriented, and have excellent organizational skills and follow-up skills
• Ability to work independently under minimal supervision
• Demonstrated sound judgment
• Ability to work in a fast paced environment with demonstrated ability to multi-task, and to juggle
• Multiple competing tasks and demands
• Time management with the ability to prioritize and meet deadlines
• Knowledge of electronic invoicing, timesheet and travel and expense processing
• Fluency in a variety of computer software applications in word processing, spreadsheets, database and
• Presentation software (Outlook, Word, PowerPoint, Excel.)
• Fluency in Windows Vista and Windows 2007 programs
• Must be bi-lingual in English and Spanish [reading and writing]
• Experience working within digital media companies
• Experience working in Advertising and Marketing
• Experience with C-level personnel preferred (not required)
• Highly organized and task oriented
• A demonstrated track record of success
• Willingness to contribute in multiple fashions
• Saves agreements to PC Docs, corrects formatting, creates redlines and prepares for distribution
• Drafts correspondence, e-mails, edits contracts, etc. for supervisors' review & signature
• Tracks Above-the-Line payments and gathers tax paperwork
• Arranges calendar, schedules meetings, lunches, travel, expense reports, independently or as directed
• Makes photocopies and scans of reports, documents, & other materials
• Performs other related miscellaneous duties as assigned
• Excellent organizational and communicational skills, tact, poise, leadership qualities, and the ability to take independent action while maintaining a strong work ethic and attention to detail
• Must be proactive and demonstrate consistent follow-through, judgment, time management, prioritization, and possess the ability to work under pressure and meet deadlines
• Provide liaison between executives, external contacts, clients and direct reports, to include coordinating required meetings, scheduling and checking reports for accuracy and thoroughness, and ensuring that necessary information is timely and appropriately disseminated
• Responsible for coordinating calendar, scheduling meetings, composing correspondence, receiving and routing messages, answering inquiries, processing e-mail, arranging travel, reconciling expenses and coordinating appointments and schedules
• Assists in the preparation of presentations, meetings, and conferences, including coordinating facilities, telecommunication and equipment needs as required
• Assists with special reports and special projects as required
• Open to taking on increased and/or new responsibilities at any time
• Microsoft Word, Excel and PowerPoint
• Knowledge of Compliance protocol helpful
• Must be fluent in Spanish
• Provide comprehensive administrative support to the EVP of Corporate Communications, including phone, calendar, travel, expenses, and anything else required
• Provide administrative support to other department executives as well
• Assist with department projects related to corporate, trade, and business public relations and corporate marketing
• Act as back up in the identification and compilation of daily press coverage for AMC Networks, its businesses, and its executives for company-wide email distribution
• Identify areas within the department for continuous process improvement and work with department members to implement the changes
• Some personal assistance is required
• At least five (5) years of experience working in the entertainment industry/as an Executive Assistant
• Excellent prioritization, time management, organizational, analytical, anticipatory, and writing skills
• Strong technological problem solving skills
• Experience interacting with C-level executives with poise, professionalism, and discretion
• Eager and able to work effectively under pressure with short time constraints and in relatively ambiguous and complex situations, as well as the ability to adjust direction in response to changing work situations
• Able to work successfully in a team environment, build effective working relationships inside and outside the group with varying levels of collaborators and accommodate various working styles
• Knowledge of corporate organization, the ability to navigate it and knowledge of departmental business practices and tools is required
• Must be flexible to work overtime on short notice
• Calendar management, collaborating with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings
• Prepare materials for meetings
• Communicate and handle incoming and outgoing electronic communications on behalf of the executive
• Manage expense claims
• Arrange travel schedule and reservations for executive management as needed
• Organise filing and maintenance of records
• Perform general administrative tasks in support of the smooth day-to-day running of the Head’s office
• At least 5 years experience supporting at the executive level
• Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision
• Exceedingly well organized, flexible and enjoy the administrative challenges
• Ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role
• Expert level written and verbal communication skills in English
• Strong decision making ability and attention to detail
• Actively manage the SVP’s calendar in Microsoft Outlook
• Answer and manage incoming calls for SVP
• Coordinate complicated domestic and foreign travel arrangements for the SVP and other executives when necessary
• Maintain SVP’s T&E from submission to approval
• Participate in the development of highly visible presentations for the SVP and all of Current Series
• Effectively communicate and work with all levels of personnel within Nickelodeon maintaining a high level of confidentiality. Build relationships within the company to create a healthy and professional work flow
• Work closely with other Executive Assistants on cross company meetings, functions and presentations. Provide back-up services as needed when other Executive Assistants are out of the office
• Work independently using good judgment while managing both administrative tasks and larger projects
• BS/BA Degree, preferred
• Minimum of 5 years working as an Executive Assistant to Sr.Executive in Animation and/ or Television
• Proficiency in Microsoft software applications: Outlook, Word, Excel, PowerPoint
• Excellent organizational, analytical, anticipatory, and written communications skills
• Ability to know when to make independent decisions and to juggle multiple projects at once, in addition to dealing with ambiguity
• Solid problem-solving skills, with ability to think on your feet
• Able to work successfully in a team environment, build effective working relationships inside and outside group with varying levels of collaborators and accommodate various working styles

Executive Assistant, Disruptor Management Resume Examples & Samples

• Bachelor’s degree or equivalent combination of education and experience with a minimum of five years administrative experience, including two years at the executive level
• Must possess an ability to be able to prioritize and differentiate with multiple emergent situations that require immediate attention
• Strong computer skills are a must (MS Word, Excel, PowerPoint, Outlook)
• Excellent interpersonal skills and ability to motivate and influence others with diplomacy and tact in a diverse environment
• Must be poised and discreet, an independent thinker, reliable, highly organized, strong interpersonal skills, ability to work quickly and anticipate needs of the President
• Interest in marketing and/or music industry
• Knowledge and ability to interact with high profile artists, managers, etc
• Completing a variety of administrative tasks for the SVP of Audience Development including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
• Plans, coordinates and ensures the SVP’s schedule is followed and respected
• Plays “gatekeeper” and “gateway” role by creating a comfortable and manageable schedule for the SVP while meeting the expectations and needs of executive staff, direct report, and outside vendor relationship requests
• Researches, prioritizes, and follows up on incoming issues and concerns – reports back to SVP
• Provides a bridge for smooth communication between executive staff and direct reports relaying messages and directing to appropriate departments when necessary; demonstrates trust and support between senior management and staff
• Works closely and effectively within department to keep the SVP informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer”, having a sense for the issues taking place and displaying proactive calendar management capabilities
• Demonstrates flexibility at all times with a level-attitude and personality
• Very strong interpersonal skills and the ability to build relationships with executive staff, direct reports, and outside vendors
• Demonstrates proactive approaches to problem-solving with strong decision-making capability
• Highly resourceful team-player, with the ability to be effective working independently
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Strong work tenure: 3-5 years of experience providing administrative support, preferably serving C-level Executives
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point); Mac experience a plus
• Metrics and Reporting for the team
• Attending team meetings and management meetings
• Engage contacts at the account and executive levels
• Arrange meeting to review performance
• Identify opportunities to further streamline processes and activities for maximum yield in efficiencies and overall benefit to clients
• Excellent Oral and written communication skills with proven ability to understand and communicate high level updates to senior management and technical status to operations and other management teams
• Excellent knowledge of PC and word processing
• Must be able to communicate effectively with global and regional support teams
• Customer Service skills required
• Experience creating, maintaining and reporting metrics using various tools and software such as Excel, Power Point, Visio, etc
• 2-5 years experience working with Microsoft Office Products, IE- Outlook, Excel, Word, etc
• Analytical abilities required to resolve issues in a variety of complex situations, without direct supervision
• Composes and prepares internal/external correspondence in addition to maintaining, answering and routing correspondence
• Acts as conduit for issues and requests for information
• Provides administrative and clerical support to the VP, including answering telephones and taking messages, managing and submitting expense reports, scheduling meetings and appointments, coordinating travel arrangements, opening and distributing mail, maintaining files through FTP sites as well as hard copy, typing correspondence (reports, proposals, etc.)
• Utilizes FTP sites and Google Docs to manage files; including opening, uploading, and downloading files in Illustrator and Photoshop. Prepares files for internal/external distribution
• Maintains regular contact with agents, writers, producers, directors, filmmakers, senior management and other talent. Additionally, obtains and maintains talent contact information for each picture
• Attends meetings with VP to takes notes
• Performs other duties as needed. Some overtime required
• Candidates should have demonstrated experience working as an ES supporting a portfolio of senior leaders in a fast-paced corporate environment
• A portfolio-orientated focus
• A quality-driven approach, consistently aiming for high standards
• 2 plus years of experience as an Administrative Professional to senior management (C-suite, ExCo, etc.) in a corporate environment
• Heavy calendar management and travel planning required
• Intermediate to advanced user of the Microsoft Office Suite
• Answers phones for VP; assists callers and directs to appropriate contact based on knowledge of the division, promotions, and film assignments; responds to inquiries
• Arranges for VP & team members: conference rooms, food and beverage, and security passes for partner meetings to be held at Warner Bros. offices/lot
• Prepares and distributes specific department reports such as film wrap reports as well as any others on an as needed basis
• Responsible for updating and maintaining the monthly Future Release Deck which is distributed to potential partners
• Sets up film folders on server for each new film. Collects information on each new title such as cast, director, synopsis, etc
• Liaises with Story Department to obtain all scripts (and coverage) in order for department to assess them for 3rd party promotions viability
• Process invoices, set up POs, PCard reconciliation, etc
• Coordinates all travel accommodations and expense reports for all team members (with the exception of SVP)
• Maintains and updates shared database for external contacts such as promotional partners, filmmakers, talent management teams and vendors as well as internal contacts with international territories
• Organize and keep track of all film A/V materials such as sizzle reels, trailers, etc. Make copies, order from LADB, etc
• Performs other related tasks & special projects as required including Trade Shows, Partner Summits, Partner Presentations, etc
• Must have minimum 3 years professional experience
• Must be tactful with personnel at all levels of company
• Must be able to prepare clear and concise reports, presentations, etc. for management
• Must maintain current and accurate records, files, etc. and have general knowledge of standard filing procedures
• Must have specific knowledge of Word, Excel, PowerPoint, & Acrobat Adobe
• Typing at 50 wpm and proficiency with Microsoft Word required
• Knowledge of: Fortune 500 and packaged goods companies preferred
• Must have knowledge of file set-up, maintenance, filing procedures, basic math, spelling, grammar, punctuation, English usage, and report & letter formats
• Must be able to communicate effectively and tactfully with all levels of personnel, in person and on the telephone
• Must be able to pay close attention to detail and understand written and oral instructions
• Must be able to organize and schedule work effectively
• Must be able to work well under time constraints in a fast paced environment
• Answers phone and emails (when asked) in order to maintain a good flow of communication between executive, colleagues and outside customers. Screens, logs, &manages level of communication importance
• Manage requirements for group and track and reconcile p-card expenditures
• Arranges travel and hotel for conferences/ conventions/ business meetings and as a result, prepare and executive expense reports which entails managing full process from submission to check distribution and works with T&E group directly to instill constant flow of communication
• Help new hires get offices established including phone, email, computers etc., ordering equipment and supplies, and networked hardware and software for the group and help maintain order in and throughout office
• Maintains various files and organizes efficient filing system for creative, presentations and client materials when needed
• Manages department conferences including the organization of meeting rooms, presentations, food and client take-aways when needed
• Organize presentations and participate in the compiling and assembling
• Opens, reviews, records, & distributes or organizes mail for department
• Responds to inquiries, orders supplies, and performs other related duties or projects as assigned
• Previous secretarial experience required
• Previous studio experience strongly preferred
• Previous video game experience preferred
• Typing at 45+ wpm preferred
• Proficiency with MS Word, Powerpoint, Excel and email required
• Must have strong communication skills and general knowledge of: Filing procedures, basic math, spelling, grammar, punctuation, English usage and report & letter formats
• Must be able to work in a fast-paced, high energy department assisting multiple people
• Is primary support to the Global Head, Fixed Income & Currencies
• Manages diaries, coordinates meetings/conferences/travel arrangements for Global Head, Fixed Income & Currencies
• Organizes daily files with diary items, meeting material, etc. in a manner that sets the Executive up for success
• Acts as Global Head, Fixed Income & Currencies delegate for email and phone calls; handles/ forwards issues as appropriate; prioritizes balance for Global Head, Fixed Income & Currencies action upon return from business travels
• Acts as an expense reports approval delegate for Global Head, Fixed Income & Currencies, ensure claims adhere to policy and procedures
• Organize meetings, logistics and agenda for Bi-weekly Global Markets Operating Committee Meeting
• Develops communications, meeting/conference material, forms, documents, PowerPoint presentations, Excel spreadsheets and other record-keeping database
• Cascade Overdue Mandatory Courses to Global Markets’ respective teams for completion
• Maintain vacation records for the Global Head, Fixed Income & Currencies
• Provides administrative support to business partners in organizing meetings and logistic requirement
• Five or more years of proven experience supporting a senior or executive leader as an Administrative Assistant
• Demonstrated proficiency in a Windows environment, including MS Word, Excel,PowerPoint, Outlook and SAP
• Proficient with technology in VTC meeting coordination
• Must be flexible and have the ability to work independently and take initiative
• Demonstrated strong organizational skills
• Must be responsible and have good time management skills
• Must be detail oriented with the ability to multi-task
• Demonstrated strong written and verbal communication skills
• Demonstrated strong customer service and phone skills
• Demonstrated proficient problem solving skills
• Demonstrated ability to handle confidential information
• Proven knowledge of the WDPR culture, structure and operating practices preferred
• Types contracts, reports, letters, memos and the like, including drafting
• Coordinates/arranges travel and hotel accommodations: International or Domestic
• Arranges executive calendar and schedules meetings, independently or as directed
• Answers very heavy phone calls, screens, logs and places calls. Answers numerous questions originating from other departments
• Proofreads, photocopies, faxes and distributes reports, documents and other materials
• Sends and receives faxes (domestic and international)
• Maintains legal files and records
• Performs research
• Performs other related duties as projects as assigned
• Orders supplies
• Performs errands as directed
• Diary management, including schedules for visiting executives and HR events calendar
• General office management, expense administration and filing of confidential employee documentation
• Organizing meetings and co-ordinating HR team travel requirements
• Management of Monthly HR reports and preparing presentation materials for board and internal meetings
• Set up of new hires and managing HR inventory including laptops, monitors & telephones
• BCP administration including responsibility for call trees and HR contact information
• Administration of key cross-location training initiatives
• Partnering with other members of the HR team to participate in cross-location projects
• Identifying and recommending opportunities for HR process improvements
• Managing and co-ordinating firm-wide employee induction sessions
• A minimum of five years’ experience in a similar role and environment
• Strong Microsoft Office capability, especially Word, Excel and PowerPoint
• Strong organizational skills with the ability to work under pressure and to tight deadlines
• High attention to detail and proven ability to achieve error free results in challenging situations
• Provides administrative support to a senior-level executives
• Maintain frequently changing calendars through Outlook, tracking where the managers need to be each day, arranging alternate workspace in other buildings as necessary and apprising managers of changes to their calendars
• Non-Technical Skills
• Prior experience preferred minimum of 8+ years of experience
• Meeting Coordination: Coordinates and makes arrangements for on-site and off-site meetings and events including logistics (e.g., communication, location, meals, equipment, materials, RSVPs, and travel.)
• Travel Planning: Coordinates cost-effective and sometimes complex domestic and international travel arrangements and itineraries for individuals and groups
• Client Relationship Management: Regularly meets with client serving executives to obtain a strong understanding of their needs. Develops and maintains relationships with internal and external clients to understand the business and client needs
• Other duties as required
• Managing the sponsorship and donation requests

Executive Assistant to SVP Resume Examples & Samples

• All administrative duties which Include but are not limited to
• Schedule internal and external appointments, meetings and maintain calendar
• Arrange all meeting details e.g. scheduling conference rooms, bridge lines, catering, and audio/visual/IT support
• Coordinate and prepare meeting materials, agendas, notes, handouts, etc
• Function as administrative liaison to department staff, as well as other DCI groups
• Primary contact for all internal/external phone calls; route calls to the appropriate ad sales/DCI group, take messages, return calls as directed, respond to inquiries on a timely basis, and provide routine information (within scope of authority)
• Compose correspondence, minutes, presentations, and other documents
• Open, review and disseminate non-confidential interoffice and external mail, distribute correspondence and other material to staff as directed
• Maintain hard copy & e-files
• Coordinate travel arrangements, and prepare travel itineraries
• Prepare, process and approve (within scope of authority) invoices and travel and expense reports as well as timesheets
• Provide general clerical support (xeroxing, faxing, scanning, ordering supplies, etc.)
• Spearhead quarterly events with external vendors and creative marketing department for premiums
• Act as backup executive assistant for VP’s of Research
• Responsible for handling confidential/sensitive information and documentation
• Assist with special projects and perform other duties as assigned
• To maintain and provide a support service for the Country Manager daily schedule, including forward planning of his workload, diary management and co-ordinating and collating all relevant paperwork
• To set appointments and meetings for the Country Manager as requested including regular one to one meetings with the Country Manager and his/her direct reports
• To service meetings, including preparation of meeting papers, obtaining and preparing briefing materials and presentations, and taking minutes when requested/where necessary
• Respond and advise efficiently to all electronic or verbal enquiries for the Country Manager
• To liaise effectively with internal divisions/departments and external organisations on behalf of Country Manager
• To advise the Country Manager of impending work deadlines for both internal and external commitments, e.g. reports, presentations, conferences, projects
• To be responsible for monitoring the use of the corporate purchasing and credit card. Submitting receipted returns to the Finance Department. To submit expenses claims, both internal and external, on behalf of the Country Manager
• To plan and implement hospitality arrangements for the Country Manager, including provision of hospitality for visitors
• To provide a confidential and efficient filing system for the Country Manager
• To execute any other duties appropriate to the grade as directed by the Country Manager
• Assisting HR manager for some HR related task
• Managing company legal documents and permit
• Minimum 2 years working experiences in similar position
• Hold a relevant education (diploma/degree) in Secretarial or Business Administration
• Excellence in time management and well organize
• Advanced knowledge of microsoft office (Words; Excell; Powerpoint & Outlook)
• Fluent in English and also local language
• Having knowledge in managing legal documents is an advantage
• Good communication and interpersonal skills; hard worker and trustworthy
• Type and compose memorandums, letters, forms, procedures, contracts, proposals, and other documents and correspondence, as appropriate
• Prepare presentations, including annual budget presentation
• Monitor monthly expenses, reconcile budget, and refer discrepancies for resolution
• Schedule executive's appointments, maintain and update supervisor's daily calendar
• Serve as lead administrator within Discovery’s PR team, coordinating with other departmental executive and administrative assistants to provide support for the entire department
• Assist with administrative duties including, but not limited to: preparation of meeting materials, answering phones, filing, faxing, photocopying and messengering correspondence and documents
• Interact and maintain relationships with members of other business units at Universal, as well as third parties
• Maintain phone log; roll calls
• Organize and maintain files
• Perform other related duties to support the departmental team and Company as requested by management
• Minimum 4 years of administrative experience handling the demands of a busy office within the entertainment industry
• Proven ability to maintain confidentiality and exhibit discretion required
• Minimum 5 year experience and demonstrated ability in Outlook, Filemaker. Working knowledge of Microsoft Office, Apple, and general PC programs
• Ability to establish and maintain good working relationships with individuals internally and externally in the business community
• This person must have the ability and the desire to assist a senior executive
• Extremely detail-oriented, organized, and able to multi-task in a fast-paced environment
• Self-starter, able to learn new functions quickly and accurately
• Responsible for printing and filing submission on a daily basis
• Types correspondence, reports, labels, contracts, etc. Makes photocopies of reports, documents and other materials
• Coordinates/arranges travel and hotel accommodations: International and Domestic. Prepares expense reports and follows through until paid
• Arranges executive calendar and schedules meetings, independently or as directed and organizes and schedules appointments for trade show and market trips
• Answers telephone, screens, logs and places calls, listens to voicemail. Provides back-up to SVP assistant when required
• Opens, reviews, records and distributes or organizes mail and circulates trade publications. Orders supplies
• Correspond with licensees via email and phone. Screens potential licensees by phone, advising them of general licensing procedures; requests preliminary information, sends reject letters to unqualified prospects and fields responses to rejections. Prepares prospect letters and mass mailings, including typing, gathering enclosures and marketing materials
• Creates and maintains schedule, reports and matrixes. Maintains various files, records, indexes and logs
• Greets clients, talent, creative staff and executives and helps prep for client visits. i.e. set up meeting room, gather materials and order food
• Responds to inquiries and product requests
• PC Skills: MS Word, Excel, Power Point and Photoshop
• Typing: Approximately 50 wpm
• 10-key calculator by sight
• Must have good communication skills, both written and oral
• Min 2 years secretarial/assistant experience
• Previous experience working in a Retail, Ad Agency, or Licensing environment preferred
• Must be able to handle multiple tasks given by three separate individuals
• Must be self motivated, resourceful and take initiative
• Must possess a professional mannerism
• Must be team-oriented
• Arranges executive calendars daily, schedules meetings and handles all necessary
• Meeting preparations
• Greets clients and internal staff, answers phones and directs communications
• Appropriately, sorts mail and orders office supplies
• Executes and manages all aspects of international and domestic travel planning and prepares expense reports in a timely fashion. Coordinates travel budgets with SVP
• Establishes and maintains confidential files to assure accuracy is maintained at all
• Ensures all projects are updated regularly by working with SVP and team for updated materials
• Manage SAP vendor and system requirements
• Performs internet vendor/client research and other duties as assigned
• Prepares high volume of correspondence, reports, labels, etc
• Opens, reviews, records and distributes/organizes mail. Sends and receives faxes
• Makes photocopies of reports, documents and other materials. Creates and maintains various files, records, indexes schedules, reports and matrices
• Arranges executive calendar or schedules meetings, independently or as directed. Coordinates/arranges travel and hotel accommodations. Prepares and submits expense reports
• Responds to inquiries, as directed
• Maintains and distributes sales materials (tapes, brochures, and promotional items, etc.) to agencies, clients and colleagues
• Executes mass mailings to clients, executives and/or agencies
• Other projects and responsibilities as assigned
• 3+ years administrative experience in related field preferred
• Experience working for a senior sales executive preferred
• Strong knowledge of MS Word and Excel required
• Familiarity with Powerpoint preferred
• Typing 50 WPM preferred
• Ability to handle several requests and projects simultaneously
• Ability to communicate effectively with individuals on all levels required
• Ability to react appropriately in deadline driven situations required
• Excellent phone manner required
• Must have ability to compose effective correspondence
• Interest in TV, advertising, and/or sales strongly preferred
• Must be able to work overtime as needed
• Coordinates the administration, logistics and flow of the work for the assigned SEC executives
• Supports the daily flow of the work of assigned executives
• On occasion, assist with arrangements of visits / tours by major executives / representatives of clients / affiliates / sponsors / executives of TWDC / regulators and legislators; screens and responds to employee requests; coordinating vendor flags for special guests on campus
• Executes a wide variety of complex administrative duties including travel and expense arrangements and reporting; meeting arrangements; UAA requests; food and voucher arrangements; security arrangements for visitors; research and data gathering; report preparation and distribution; scheduling and schedule monitoring; purchase and manage inventory of merchandise; may purchase or arrange for the purchase of supplies and equipment when needed
• Has and applies basic experience in the conduct of one or several administrative processes and procedures carried out in the organization directed by the assigned executives
• Has advanced knowledge of Microsoft Office (Word, Excel, Power Point, etc.) applications, databases used by the executives supported
• At least 5 years of executive-level related administrative experience in generally comparable functions within a large corporate environment
• Has basic research and data analysis skills
• 8-10 years of executive-level related administrative experience in generally comparable functions
• Has advanced skills in communication and diplomacy; is sensitive to and able to work effectively with a diverse group of individuals
• Coordinates frequent travel arrangements; both international and domestic
• Prepares, reconciles, and tracks expense reports through T&E system
• Ability to work in a multi-market operation, interacting with key stakeholders across regions
• Detail-oriented with ability to work independently and prioritize workload
• Ability to work 8:30am-5:30pm and be flexible for additional overtime as needed
• Provide clerical support such as scheduling, coordinating and maintaining appointments and meetings, booking travel arrangements/reservations, answering and screening phone calls, organizing and maintaining filing system, faxing and copying , typing and composing general correspondence, opening and distributing mail, coordinating messengers/package delivery and executing expense reports, supply requisitions, etc
• Input edits to, format and proof legal documents, presentations, charts and reports
• Distribute and coordinate intradepartmental correspondence
• Interact with external parties, business associates and counsel
• Manage contract files and other related administrative work
• Additional duties as assigned by supervisor
• Minimum 2 year of experience in an administrative support role
• Proficiency in Microsoft Word, Outlook, Powerpoint and Excel
• Experience with legal and billing database tools
• Excellent oral and written communication, time management and organizational skills
• Excellent interpersonal and multi-tasking skills
• Good letter-writing and status report maintenance skills a must, plus strong grammar and organizational skills
• Professional and courteous telephone manner
• Understand the concept of privileged & confidential

Black Rock Executive Assistant Resume Examples & Samples

• Heavy interaction with senior management and their assistants
• Maintain busy calendars, including scheduling meetings, meeting and greeting visitors and clients, answering phones, coordinating conference rooms and meal arrangements
• Handle complex travel itineraries including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions as needed
• Responsible for the daily schedule of one or more individuals, anticipate necessary background material, directions and other items required for each activity on the schedule
• Process and trace monthly expense reports and reimbursements
• Assist in presentation preparation
• Provide core administrative support such as faxing, filing, printing and copying
• Assist larger team with administrative support as needed such as booking conference rooms, ordering supplies, and managing visitor workstations
• Provide back up support to other administrative assistants in the department
• Minimum 5 years of corporate administrative experience
• Must have superior skills in MS Excel, Word, and PowerPoint; and excellent knowledge in Outlook
• Exceptional computer skills - presentations, spreadsheets, etc
• Ability to perform in a fast paced environment and interact with senior management
• Must be a Team Player with a high energy level
• Excellent phone manner a must
• Coordinates travel arrangements, calendar, agendas, budgets, record keeping, expense review and correspondence
• Anticipates, responds and resolves all administrative issues
• Reviews emails for priority information and meeting requests as directed
• Understands key dates and when deliverables are due to coordinate meeting shifts or provide feedback on why meetings dates are firm
• Drafts, revises and publishes meeting agendas & recaps and project plans for meetings after receiving executive approval
• Provides Executive(s) with print outs of necessary reports and materials for meetings
• Project Management Support
• Support creation of presentations and status updates
• Owns conference room setup/teardown and catering requests for team meetings
• Meets with AA partners weekly (or more often as needed) to present and resolve calendar issues and finalize agendas
• Provides onboarding for new or transferred associates within the department
• Schedules team meetings and touch bases with direct reports
• Responsible for, in coordination with other Administrative Assistants, the maintenance of the Corporate and division calendar
• Opens/sorts mail; forwards to others when necessary
• During PTO, departmental AAs back up this AA position, each being responsible for certain predetermined meetings and for the review of expense reports from their departments
• Answering and screening incoming calls
• Assisting in matters relating to Digital Media
• Scheduling meetings and maintaining extensive calendars
• Managing all forms of travel including International travel for executives
• Handling the preparation and processing of expense reports
• Managing and maintaining departmental files
• Updating status reports
• General office duties including photocopying, faxing, shipping and ordering supplies
• Contributes to departmental projects as well as implements special projects as assigned
• Overseeing the ordering and maintenance of general office supplies for the team
• Oversee special projects and/or assignments as needed
• Minimum of 3 year of experience in an administrative capacity
• Computer proficiency with MS Word, Excel, PowerPoint and Outlook
• Team player with a great attitude with the ability to interact with multiple levels of employees and clients within and outside the organization
• Detail-oriented, with proven organizational and prioritization skills
• Ability to multi-task a variety of projects at any given time
• Strong organizational and multi-tasking skills
• Detail oriented with strong written and verbal communication skills
• Minimum of 3 years’ experience in an administrative capacity, preferably in a Network Television, Broadcasting, or Entertainment environment
• High school diploma
• Act as key contact person for Senior Vice President
• Answer telephone and screen calls for SVP as needed
• Manage SVP diary daily (i.e. coordinate meetings, book meeting location and equipment resources, prioritize scheduling, and manage conflicts)
• Prepare meeting background material and provide to SVP as ‘pre-reads’ in advance; organize daily diary allowing sufficient travel time and down time
• Monitor SVP’s e-mail inbox to help manage meeting proposals, action items, and proactively address or delegate inquiries
• Collect and prioritize all incoming/outgoing mail for SVP and forward as appropriate
• Prepare confidential correspondence for SVPs’ signature; collate packages and material as requested for SVP and direct reports
• Provide administrative support on various workforce planning and ad hoc projects
• Responsible for the day-to-day general office management (i.e. maintain confidentiality of files, order office supplies, computer equipment, update files)
• Submit Staffing Advice Forms and liaise with HR Service Centre if necessary (i.e. Termination or Transfer In Forms)
• Make travel arrangements for SVP and direct reports, including international travel and ensure SVP has proper documentation (ie. U.S Boarder Travel Letter)
• Proactively manage direct report routines for SVP including weekly one on ones; mid and year end performance assessments; development & career discussions; annual vacation schedule
• Organize and prepare agendas for bi-weekly Senior Mgmt Team meetings; attend meetings and prepare minutes for distribution
• Strong organizational skills including ability to plan and schedule activities
• Strong organizational awareness; able to prioritize for SVP based on importance, urgency and seniority
• Very discreet given confidential nature of SVP HR work
• Execution orientation with high attention to detail; able to multi-task and prioritize workload to meet deadlines
• Sound judgement in decision making
• Strong interpersonal relationship skills; works effectively with different levels of staff, including executives and senior management
• Strong collaboration skills
• Initiative and proactivity; positive and helpful attitude when dealing with others
• Highly proficient in Word, Power Point, Excel, Outlook as well as RBCnet and Internet
• 5+ years administrative experience supporting senior level executive(s) in a fast paced, corporate setting handling a wide range of administrative related activities
• Intermediate to advance knowledge of the entire MS Office suite (Word, PowerPoint, Excel and Outlook)
• Excellent phone manner and the ability to build relationships
• Superior organization skills; able to multi-task and prioritize responsibilities
• Industry knowledge and/or work experience with broadcasters or cable operators is extremely helpful
• Must be able to work from 9am to 6:30pm plus OT as needed
• Proactively track projects/tasks to ensure work is completed on schedule
• Create and deliver inter and intra departmental written and verbal communication to ensure that the coordination is successful
• Prepare reports and correspondence
• Arrange travel, manage schedules and calendars, complete expense reporting, and assist in budget preparation
• Exhibit extreme discretion in handling of all business matters
• Pursues delegated tasks to completion
• Clearly and professionally communicates with all constituencies
• Maintains executives’ appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
• Back up additional support staff assistants as needed
• Exceptional communication and interpersonal skills, both verbal and written
• Strong computer and Internet research skills – including proven proficiency with MS Office, including Word, PowerPoint, Excel, Outlook, electronic databases, and e-filing
• Skilled at simultaneously coordinating multiple tasks, initiatives and schedules
• Ability to work well with office management and staff, external professionals and vendors in a small office setting
• Ability to handle fast pace, ever changing environment
• Ability to anticipate executives needs
• Ability to maintain complete confidentiality and discretion in business relationships and exercise sound judgment
• Ability to work with autonomy and be proactive
• Ability to adapt to changes in procedure, responsibility, or assignment
• Ability to be on-call during evenings and weekends as needed
• High School Diploma required; College degree in a relevant discipline is preferred
• 5+ years of top-level Executive Assistant experience in a professional office setting
• Must pass pre-employment drug & alcohol screen and background check
• Reports to the President & GM - Chicago
• Employee must have the ability to sit and/or stand at a desk for a minimum of 8 hours a day and complete tasks requiring repetitive use of hands. The employee must have the ability to lift and move items up to 15 pounds. Employee must have the ability to see written documents, computer screens and to adjust focus
• This job is performed in a temperature controlled office environment
• Maintains contacts and calendar, appointment scheduling, departmental meetings, and conference arrangements
• Proactively manages and prioritizes incoming and outgoing communications, including external/internal mail, telephone calls, reports, etc
• Follows up on various activities to ensure closure, completion and deadlines are met. May include weekly reports, status updates, meeting follow-up, requests for information, projects, programs, events, etc
• Strong prioritization & follow-up skills; strong sense of urgency
• Strong knowledge of Excel, Word, PowerPoint, Outlook
• Performs complex clerical, administrative and general office duties of a responsible and confidential nature. Routes and answers issues and correspondence not requiring executive's attention. Independently establishes, organizes and maintains files of executive's correspondence and initiates follow up as needed. Compiles, analyzes and summarizes statistics and information in highly complex graphical presentation formats
• Creates formulas/formats of moderate complexity and determines hardware/software requirements. Coordinates off-site meetings and conventions. May provide support to other members of senior management. Process expense reports
• Decision Making/Judgement - Must be innovative and make substantial individual judgements and recommendations. May have responsibility for vendor and Internet research, analysis, contract and price negotiation
• Contacts (Internal/External) - Substantial contact with internal/external individuals at all levels. Must be able to work with associates in multiple roles and with all levels along with senior management
• Supervision Received - Limited supervision. May assign work and provide guidance and direction to others in the department or in other departments
• High school diploma or equivalent in education and experience. Some college courses/specialized secretarial training preferred
• 2+ years experience as an Administrative Assistant or in a moderately complex administrative position required
• Typing ability of 60-WPM and advanced proficiency in Microsoft office (i.e. Word, Excel PowerPoint, etc.) and other software applications required
• Proven proficiency in complex clerical, administrative and general office duties required
• Profiency in multiple mobile technology tools is required (I-Pad, I-phone, etc.)
• Familiarity with the Internet required
• Ability to work with senior executives
• Prior knowledge/experience in ADP National Sales Department's operations and policies and company procedures preferred
• Must possess excellent communication skills, including oral, written and listening skills
• Must possess the ability to handle matters that are confidential
• Proven ability in assembling, compiling, analyzing, and summarizing data
• Must be assertive, creative and be able to work independently and anticipate and address issues in the executive's absence
• Independent thought, ability to be innovative, and decision-making skills are needed
• Manage schedule, arranging appointments, travel, meetings, conference calls, etc. Screens calls and greets visitors
• Gathers data and prepares reports and/or presentations. Data may come from internal and/or external sources. Contacts may be of sensitive, complex and confidential nature
• Organizes correspondence and email; responds to requests for information
• Coordinates activities between departments and outside parties
• Typically 4+ years of secretarial/administrative assistant experience. Ability to work with senior executives
• Independently establishes, organizes and maintains files of executive's correspondence and initiates follow up as needed
• Compiles, analyzes and summarizes statistics and information in highly complex graphical presentation formats
• Creates formulas/formats of moderate complexity and determines hardware/ software requirements
• Coordinates off-site meetings and conventions
• May provide support to other members of senior management
• Substantial contact with internal/external individuals at all levels. Must be able to work with associates in multiple roles and with all levels including senior management
• Expert knowledge of MS Office: Word, Excel, PowerPoint to produce high quality reports, presentation or other documents
• Effective listening and verbal communication skills
• Ability to handle matters that are confidential
• Substantial knowledge of the department's operations and policies and company procedures
• Assists with schedule management; arranges appointments, travel, meetings, conference calls, etc. Screens calls and greets visitors
• Coordinates off-site meetings and conferences
• Processes expense reports and various other financial documents
• Substantial contact with internal/external individuals at all levels. Must be able to work with associates in multiple roles and with all levels including senior/executive management
• Draft routine correspondence for approval and sending by or for me. - Triaging and drafting replies to e-mails
• Undertake projects and corporate/market research, which might require contact with external agencies
• Oversee Administrative Assistant - Contribute to her training, skills development and manage her overall performance
• Proactively prepare and deliver materials in advance of meetings
• Attend certain phone calls /meetings to organize and follow up on action items
• Includes taking initiative to reach out to direct reports and others to get updates, give reminders, notice, etc
• Conduct office tours for visitors, and be able to speak in detail about the business and each physical area

Executive Assistant, Collection, Women s Resume Examples & Samples

• Organize fittings and book models for design meetings, looks, showroom and Runway
• Partner with Human Resources in recruitment, orientation and management of seasonal interns
• Communicate daily with other departments and Executive offices to provide open flow of information on behalf of managers
• Coordinate all travel arrangements, track and process expenses monthly and assist managers with all administrative support tasks
• Maintain team vacation schedules and offer assistance for entire Collection Design Team
• 5+ years experience with Outlook, PowerPoint, Word and Excel and comfortable using online tools
• 5 + years experience supporting Senior Management and multiple individuals
• 2 + years experience working within a financial services institution
• Ability to work quickly and accurately and remain calm under pressure
• Be proactive and able to take the initiative
• Able to take ownership of tasks and projects seeing them through to completion
• Organisational and multi-tasking skills ability to prioritise and effectively manage a large volume of requests
• Be resilient, highly organised and able to cope in fast-paced environment being both flexible and able to work across a range of issues
• Comprehensive understanding of the objectives and policies of the department including current and future work/projects in order to provide the required high level of support
• Thorough knowledge of the organisational structure of the Group i.e. hierarchical structure, locations & key stakeholders
• Thorough knowledge of locations, personnel, functions and activities of external institutions relating to the work of the area and/or “specialism” of the department
• Previous experience as an Executive Assistant
• Bachelor's Degree or Equivalent preferred

PA / Executive Assistant to Director Resume Examples & Samples

• Scheduling meetings, organising and setting up conference calls, booking restaurants
• Dairy management
• Organising business and personal related travel - flights, accommodation, chauffer driven car transport, rent a car, etc
• Processing business expenses and invoices & personal expenses and invoices
• Handling external queries, i.e. with financial institutions & HR applicants and all internal queries. i.e. budget queries, HR requests etc
• Dealing with correspondence and confidential documents
• Preparation of various documents, including presentations, meeting agendas, and travel itineraries
• Managing HR libraries (CV library), (Contracts library) - both electronic and hard files
• Researching news, articles, reports and company information
• Organising events on behalf of CEO
• Processing invoices/expenses
• Liaising with Banks, Councils, Cleaners, TV satellite companies on behalf of executives
• Liaising with third party service providers
• Managing requests for new office equipment with IT, such as: Blackberry, laptops, desktops, business cards etc
• Production and distribution of Budget materials & report
• Good communication skills and ability to be succinct & to the point
• Good PA and IT skills – Advanced Word, Excel, Power point (very important)
• Punctuality and professionalism
• Meticulous organisation/work habits
• Discretion/confidentiality (very important)
• Excellent phone manner
• French/Italian language a plus

Related Job Titles

• • Managed calendars for 4 senior executives, resolved conflicting priorities, resulting in a 20% increase in meeting efficiency.
• • Coordinated and confirmed logistical support for 150+ meetings, while ensuring seamless communication with government and non-government entities.
• • Implemented a digital system for managing office admin functions, improved file consolidation by 30%, increasing productivity.
• • Completed 500+ high-visibility assignments within strict deadlines, significantly improving the department's performance.
• • Managed an efficient customer service operation, addressing 1000+ inquiries and issues with a 95% satisfaction rate.
• • Oversaw the Correspondence and Task Management System (CATMS), expediting the resolution of 2,000+ tasks.
• • Maintained office efficiency by keeping accurate records for 50+ ongoing projects with minimal oversight.
• • Compiled, transcribed, and distributed minutes of meetings, improving communication amongst 8 teams by 20%.
• • Streamlined records management system, leading to a 15% boost in retrieval and access of information.

5 Senior Executive Assistant Resume Examples & Guide for 2024

Your senior executive assistant resume must showcase your ability to manage complex schedules with precision. Demonstrate your exceptional organizational skills by highlighting instances of calendar management for top executives. Include examples of successful project management, emphasizing your role in coordinating cross-functional teams. Your resume should reflect your communication expertise, revealing your talent in facilitating executive correspondence and presentations.

All resume examples in this guide

Traditional

Resume Guide

Formatting the layout of your senior executive assistant resume: design, length, and more, guide to your most impressive senior executive assistant resume experience section, essential senior executive assistant resume skills, highlighting senior executive assistant-specific certifications and education, should you add a summary or objective to your senior executive assistant resume, extra sections to include in your senior executive assistant resume, key takeaways.

A common challenge faced by Senior Executive Assistants is articulating the broad range of their duties, which often include high-level strategic contributions, in a concise yet impactful manner on their resumes. Our guide can assist with this issue by providing specific strategies and examples to help you properly quantify and prioritize your accomplishments, ensuring that your unique blend of administrative skill and strategic insight shines through on your resume.

Stay tuned for more ideas on how to write your senior executive assistant resume:

• Find different senior executive assistant resume examples to serve as inspiration to your professional presentation.
• How to use the summary or objective to highlight your career achievements.
• How to create the experience section to tell your story.
• Must have certificates and what to include in the education section of your resume.

Recommended reads:

• Retail Assistant Manager resume
• Entry-Level Operations Manager resume
• Data Analyst Intern resume
• Food Delivery Driver resume
• Lead Cashier resume

When it comes to the format of your senior executive assistant resume , you've plenty of opportunities to get creative. But, as a general rule of thumb, there are four simple steps you could integrate into your resume layout.

• If you have plenty of experience, you'd like to showcase, invest in the reverse-chronological resume format . This format focuses on your latest experience items and skills you've learned during your relevant (and recent) jobs.
• Don't go over the two-page limit, when creating your professional senior executive assistant resume. Curate within it mainly experience and skills that are relevant to the job.
• Make sure your senior executive assistant resume header includes all of your valid contact information. You could also opt to display your professional portfolio or LinkedIn profile.
• Submit or send out your senior executive assistant resume as a PDF, so you won't lose its layout and design.

Upload your resume

Drop your resume here or choose a file . PDF & DOCX only. Max 2MB file size.

Your resume will likely be processed by an Applicant Tracking System (ATS). Ensure your header, summary, or objective incorporates essential skills required for the role.

Recruiters' top picks for volunteer firefighter resume sections:

• A header with essential contact details and a headline showcasing your current role.
• A summary or objective that aligns your standout expertise with the role's demands.
• An experience section that delves into your key responsibilities and achievements.
• A skills section that intertwines job requirements with your unique capabilities.
• Education and certifications sections that bolster your professional credentials.

What recruiters want to see on your resume:

• Proven experience in a senior administrative role, preferably with executive support. Recruiters prioritize candidates who have experience managing the complex schedules and responsibilities that come with supporting higher-level executives.
• Exceptional organizational skills. Senior Executive Assistants need to manage multiple tasks and priorities at once, so recruiters look for evidence of strong planning and time management abilities.
• Strong written and verbal communication skills. These professionals often act as a conduit between executives and other employees or external contacts, so they must be able to convey information clearly and professionally.
• Proficiency with office software and technologies. This includes both common suites like Microsoft Office and any industry-specific software that the company uses. Some roles may also require familiarity with digital communication tools or project management systems.
• Discretion and professionalism. Since they'll be working closely with senior leaders, Senior Executive Assistants must be able to handle sensitive information responsibly. Evidence of ethical decision-making and professional conduct is highly valued by recruiters in this field.
• Types of Resumes

When it comes to your resume experience , stick to these simple, yet effective five steps:

• Show how your experience is relevant by including your responsibility, skill used, and outcome/-s;
• Use individual bullets to answer how your experience aligns with the job requirements;
• Think of a way to demonstrate the tangible results of your success with stats, numbers, and/or percentages ;
• Always tailor the experience section to the senior executive assistant role you're applying for - this may sometimes include taking out irrelevant experience items;
• Highlight your best (and most relevant) achievements towards the top of each experience bullet.

You're not alone if you're struggling with curating your experience section. That's why we've prepared some professional, real-life senior executive assistant resume samples to show how to best write your experience section (and more).

• Managed complex calendars and schedules for senior executives, ensuring timely and efficient coordination of meetings and appointments.
• Coordinated domestic and international travel arrangements, including flight bookings, hotel accommodations, and visa processing, resulting in smooth and hassle-free trips.
• Prepared and edited professional correspondence, reports, and presentations, ensuring accuracy and adherence to company standards.
• Developed and maintained a comprehensive filing system, improving accessibility and retrieval of important documents.
• Supported the planning and execution of high-profile events, including conferences and board meetings, with up to 500 attendees.
• Provided confidential administrative support to C-level executives, handling sensitive information with utmost discretion and maintaining confidentiality.
• Assisted in the preparation and monitoring of budgets, expense reports, and financial documentation, resulting in cost savings and improved financial management.
• Collaborated with cross-functional teams to facilitate project coordination and ensure timely completion of deliverables.
• Implemented an electronic document management system, streamlining file organization and reducing paper usage by 50%.
• Coordinated executive-level meetings and prepared detailed meeting agendas, minutes, and action items.
• Acted as the primary point of contact for internal and external stakeholders, demonstrating strong interpersonal skills and professionalism.
• Managed and prioritized multiple competing tasks and requests, ensuring deadlines were met in a fast-paced work environment.
• Supported the implementation of a new CRM system, providing training to team members and optimizing data management processes.
• Coordinated board meetings and prepared comprehensive meeting materials, resulting in efficient decision-making processes.
• Assisted in the recruitment process by sourcing candidates, conducting initial screenings, and coordinating interviews.
• Provided high-level administrative support to executive team members, managing complex calendars, travel arrangements, and expense reports.
• Created and maintained detailed databases and spreadsheets, improving data accuracy and accessibility.
• Developed and implemented standardized administrative procedures, increasing overall efficiency by 30%.
• Coordinated logistics for corporate events and conferences, including venue selection, vendor negotiations, and attendee management.
• Assisted in the preparation of board presentations, compiling relevant data and creating visually impactful slides.
• Managed executive correspondence, screening calls and emails, and responding on behalf of senior executives when necessary.
• Organized and executed extensive international travel arrangements, including visa applications and accommodation bookings.
• Prepared and proofread confidential documents, such as contracts and agreements, ensuring accuracy and compliance with legal requirements.
• Implemented an electronic filing system, reducing document retrieval time by 40% and enhancing information security.
• Assisted in the planning and coordination of company-wide training programs, tracking attendance and collecting feedback.
• Supported senior executives in managing busy schedules, arranging appointments, and organizing internal and external meetings.
• Coordinated complex travel itineraries, including flights, accommodations, and ground transportation, optimizing cost efficiency.
• Drafted and edited reports, presentations, and correspondence, ensuring clarity, grammar accuracy, and adherence to corporate guidelines.
• Initiated and implemented process improvements, resulting in enhanced team productivity and streamlined administrative workflows.
• Managed confidential information with discretion and integrity, maintaining high confidentiality standards.
• Provided comprehensive administrative support to senior leadership, coordinating calendars, travel arrangements, and expense reporting.
• Developed and maintained strong relationships with key stakeholders, fostering effective communication and collaboration across departments.
• Assisted in the coordination of board meetings and prepared accurate meeting minutes and action items for follow-up.
• Implemented an electronic document management system, improving file organization and accessibility for the entire team.
• Supported HR functions, including onboarding new hires and maintaining employee records and benefits documentation.
• Managed executive calendars, scheduling meetings, conference calls, and appointments across multiple time zones.
• Arranged complex domestic and international travel logistics, including flights, accommodations, and ground transportation.
• Prepared and edited reports, presentations, and financial documents, ensuring accuracy and adherence to corporate standards.
• Implemented a digital document management system, reducing paper usage by 60% and improving document retrieval efficiency.
• Assisted in the planning and execution of company events, coordinating logistics, catering, and guest accommodations.
• Provided high-level administrative support to senior executives, managing calendars, prioritizing tasks, and handling confidential information.
• Coordinated complex domestic and international travel arrangements, including visa processing and expense reconciliations.
• Developed and implemented an efficient filing system, organizing electronic and hard copy documents for easy retrieval.
• Supported the planning and coordination of executive-level meetings, conferences, and corporate retreats.
• Assisted in the preparation of financial reports and presentations, analyzing data and creating visually appealing charts and graphs.
• Managed and maintained dynamic executive calendars, optimizing scheduling efficiency and resolving conflicts.
• Coordinated complex travel arrangements, including flight bookings, hotel accommodations, and ground transportation, ensuring cost-effectiveness and comfort.
• Drafted, proofread, and edited various documentation, including correspondence, reports, and presentations.
• Implemented project management tools and techniques, resulting in improved collaboration and timeliness of deliverables.
• Supported the planning and execution of company-wide events, coordinating logistics, guest invitations, and promotional materials.

Quantifying impact on your resume

• Highlight the number of executives or teams you have supported to demonstrate your multitasking abilities and capacity for organization.
• Include the size of budgets you've managed or contributed to, indicating your financial acumen and ability to make cost-effective decisions.
• Showcase the amount of documents or reports you've prepared over a specific period to show your expertise in written communication and attention to detail.
• Mention any quantifiable improvements in administrative efficiency that resulted from processes you implemented, underscoring your problem-solving skills and initiative.
• State the frequency or number of high-level meetings you've coordinated, exhibiting your project management skills and reliability under pressure.
• Note the quantity of correspondence handled daily, weekly, or monthly to reflect your proficiency in time management.
• Describe the volume of confidential information you've worked with to convey your trustworthiness and adherence to professional ethics.
• Detail the reduction in costs or increase in productivity achieved through initiatives you launched, highlighting your strategic thinking and bottom-line impact.

Building a senior executive assistant resume when experience is sparse

If you're light on relevant experience, consider highlighting:

• Short-term roles or internships undertaken during your academic years.
• Contractual roles, emphasizing their relevance and the outcomes achieved.
• Alternative resume formats, such as functional or hybrid, that spotlight your skills.
• Research roles, especially if they involved significant projects or if your contribution was pivotal to the project's success.
• Resume Buzzwords
• Resume Action Verbs

If your experience section doesn't directly address the job's requirements, think laterally. Highlight industry-relevant awards or positive feedback to underscore your potential.

When recruiters review senior executive assistant resumes, they're looking for a mix of technical know-how and personal attributes.

Technical skills demonstrate your proficiency in specific tools or tasks. They indicate if you're ready to jump into the role or if you'll need extensive training.

On the other hand, soft skills reflect your interpersonal abilities. They show how you'll fit into a team or company culture.

To effectively present these skills on your resume:

• Design a skills section that highlights both your technical and interpersonal strengths.
• Provide examples where you've applied these skills, such as projects or tasks.
• For soft skills, describe situations where they've been crucial to your success.
• Use metrics, like improved efficiency or positive feedback, to validate your skills.

For inspiration, explore the preferred skills of leading senior executive assistant professionals.

Top skills for your senior executive assistant resume

Project Management

Calendaring and Scheduling

Administrative Support

File and Document Management

Microsoft Office Suite

Database Management

Social Media Management

Financial Reporting

Data Analysis

Event Planning

Communication

Organizational Skills

Problem Solving

Time Management

Multitasking

Confidentiality

Attention to Detail

Adaptability

Consider dedicating a separate skills section on your senior executive assistant resume to showcase your technical proficiencies, especially if you want to highlight specific software expertise.

Your resume education section can be a treasure trove of skills and experiences relevant to the role. Here are the best practices when it comes to featuring it on your resume:

• Highlight advanced qualifications, detailing the institution and duration.
• If you're currently pursuing a degree, mention your expected graduation date.
• Consider omitting unrelated degrees.
• If your academic journey boasts significant achievements, especially in research, elaborate on them.

What's more, shocasing relevant industry certifications can bolster your credibility, even if you lack extensive work experience.

To effectively present your certifications:

• Place pivotal industry certifications prominently in a dedicated section.
• If a certification is particularly impressive, consider featuring it near your name or within the header, summary, or objective.
• Provide details, where relevant, to underscore alignment with the role.
• Recent certifications should be given advantage, as they show your up-to-date knowledge.

Both education and certification sections highlight your commitment to professional growth, a trait valued by employers. Below, explore some of the most current and sought-after senior executive assistant certifications to enhance your application:

Best certifications to list on your resume

• Global Association for Quality Management (GAQM) : Certified Business Analyst (CBA)
• Red Hat : Red Hat Certified System Administrator (RHCSA)

If a particular certification is highly valued in the industry or by the company, consider highlighting it in your resume's headline.

• Major Minor on Resume
• Incomplete Degree on Resume

Choose between:

• Resume summary to match job needs with your top wins.
• Resume objective to share your career goals.

Both should tell recruiters about your best moments. Keep them short, around five sentences. Check out our sample structures for guidance.

Resume summary and objective examples for a senior executive assistant resume

• Dynamic Senior Executive Assistant with 10+ years of experience supporting C-suite personnel at a Fortune 500 company. Combines strategic planning skills with proficiency in project management and advanced MS Office Suite Tools. Acknowledged for streamlining communication processes, leading to a 30% increase in productivity.
• Accomplished Senior Executive Assistant bringing over 12 years of experience in the healthcare sector. Champions effective coordination, scheduling, and problem-solving abilities while maintaining strict confidentiality. Recognized for reducing operational costs by 20% through efficient resource allocation.
• Transitioning from an accomplished career as a Project Manager, bringing 15 years of diverse experience. Holds PMP certification and has a proven record of managing multimillion-dollar projects. Eager to leverage strong organizational, leadership, and technical skills to excel as a Senior Executive Assistant.
• Former Operations Manager offering a decade of experience overseeing daily activities in fast-paced, corporate settings. Known for strengthening operational systems and improving team efficiency. Prepared to utilize these skills and managerial background as a Senior Executive Assistant.
• Motivated professional seeking to leverage administrative skills into a Senior Executive Assistant role. Offering exceptional organizational and interpersonal skills honed through academic pursuits. Aiming to contribute proactive enthusiasm, dedication, and a firm commitment to efficient task management.
• Fresh graduate aspiring to apply time management, attention to detail, and excellent communication skills in a Senior Executive Assistant capacity. Focused on fostering professional relationships, coordinating meetings, and managing high-level correspondence to aid business operations.

What should you do if you happen to have some space left on your resume, and want to highlight other aspects of your profile that you deem are relevant to the role?

Add to your senior executive assistant resume some of these personal and professional sections:

• Passions/Interests - to detail how you spend both your personal and professional time, invested in various hobbies;
• Awards - to present those niche accolades that make your experience unique;
• Publications - an excellent choice for professionals, who have just graduated from university or are used to a more academic setting;
• < a href="https://enhancv.com/blog/volunteering-on-resume/"> Volunteering - your footprint within your local (or national/ international) community.
• Format your senior executive assistant resume for clarity and coherence, ensuring it aligns with the role.
• Highlight key sections (header, summary/objective, experience, skills, certifications) within your senior executive assistant resume.
• Quantify achievements and align them with skills and job requirements.
• Feature both technical and personal skills across your resume for a balanced portrayal.

Looking to build your own Senior Executive Assistant resume?

• Resume Examples

How to Answer "Why Should We Hire You?"

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