how to create link for powerpoint presentation

How to Insert a Hyperlink in Powerpoint 2019: A Step-by-Step Guide

Adding a hyperlink to your Powerpoint presentation can truly elevate your game. It’s a simple way to direct your audience to additional resources, websites, or email addresses directly from your slides. Want to know how? Just follow along with these quick and easy steps and you’ll be linking away in no time.

Step by Step Tutorial on How to Insert a Hyperlink in Powerpoint 2019

Before we dive into the steps, let’s understand what we are aiming for. Inserting a hyperlink in Powerpoint 2019 allows you to link to another slide, a web page, an email address, or even a file on your computer. This can make your presentation more interactive and accessible.

Step 1: Open Your Powerpoint Presentation

Open the Powerpoint presentation where you want to insert the hyperlink.

This first step is pretty straightforward, right? Just make sure you’re on the slide where you want the hyperlink to be.

Step 2: Select the Text or Object

Click on the text or object that you want to turn into a hyperlink.

Remember, hyperlinks aren’t limited to text only. You can make images or shapes clickable too!

Step 3: Access the Hyperlink Function

Right-click on the selected text or object and choose ‘Hyperlink,’ or go to the ‘Insert’ tab and click on ‘Hyperlink.’

You’ll find the ‘Hyperlink’ option easily on the right-click menu. Alternatively, the ‘Insert’ tab on the ribbon has it all laid out for you.

Step 4: Insert the Link

In the ‘Insert Hyperlink’ dialog box, paste or type in the URL, link to a file, place in the document, or an email address.

Make sure to check that your link works by clicking on the ‘Test this link’ button in the dialog box. It’ll save you from any embarrassment during the presentation.

Step 5: Customize Your Display Text

Customize the text to display if you do not want the URL to show on the slide.

You can get creative here. Instead of showing a long, ugly link, use relevant and catchy phrases like ‘Click Here’ or ‘Learn More.’

After you’ve completed these steps, voila! Your hyperlink is now inserted into your Powerpoint slide. When you’re presenting, all you’ll need to do is click on the hyperlink, and it’ll take you (or your audience) straight to the linked content.

Tips for Inserting a Hyperlink in Powerpoint 2019

• Double-check your URLs to ensure they are correct before adding them to your presentation.
• Use descriptive text for your display link to give your audience a clear idea of where the link will take them.
• If you’re linking to another slide in the same presentation, remember to update the hyperlink if you move the slides around.
• For a more streamlined look, match the hyperlink text color to your presentation’s theme.
• Consider using hyperlinking as a way to create non-linear presentations, allowing you to jump to different sections based on audience interest.

Frequently Asked Questions

Can i link to a specific part of a webpage.

Yes, if the webpage has anchor links set up, you can link directly to a specific section by including the ‘#’ followed by the anchor name in the URL.

Can I remove a hyperlink?

Absolutely, just right-click on the hyperlink, and select ‘Remove Hyperlink’ to delete it.

What if my hyperlink isn’t working?

Check the link for any typos, and ensure that all web addresses begin with ‘http://’ or ‘https://’. Testing the link beforehand always helps.

Can I change the color of the hyperlink text?

Yes, after inserting the hyperlink, you can change the text color through the regular text formatting options.

Can I add a hyperlink to a video?

Indeed, you can hyperlink a video just like text or images. Just make sure the video file is accessible to your audience if you’re sharing the presentation.

• Open your Powerpoint presentation.
• Select the text or object to hyperlink.
• Access the Hyperlink function via right-click or the Insert tab.
• Insert the desired link into the dialog box.
• Customize your display text for the hyperlink.

Mastering the art of hyperlinking in Powerpoint can truly transform your presentations from static slides to dynamic, interactive experiences. Whether it’s guiding your audience to a helpful webpage, cross-referencing to another slide, or providing a quick email contact, the power of a hyperlink is immense. It’s also a fantastic way to keep your presentations clean and organized, ensuring that additional resources are just a click away without cluttering your slides. And remember, practice makes perfect. Don’t hesitate to play around with different types of hyperlinks and their formatting to see what works best for your narrative style. Now that you know how to insert a hyperlink in Powerpoint 2019, the only limit is your creativity. So, go ahead, give it a try, and watch your presentations come to life!

Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.

His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.

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How-To Geek

How to link to another slide in the same powerpoint presentation.

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Quick Links

Linking to another slide in the same presentation, using the zoom feature.

If you know you'll be referring to the content of a previously-viewed slide at some point during your presentation, it might be useful to insert a link pointing back to that slide for quick access. Here's how to set it up.

Open your presentation and navigate to the slide that will contain the hyperlink. Once there, highlight the text, object, shape, or image to which you want to attach the link.

Next, head over to the “Insert” tab and click the “Link” button.

In the Insert Hyperlink window that opens, select “Place in This Document” on the “Link To” list on the left.

On the right, under the “Select a place in this document” list, select the destination slide.

The four options at the top of the list let you select the first or last slide in the presentation or the slide that comes right before or after the slide containing the link.

If you need to link to a different slide, expand the “Slide Titles” category. This shows you a list of all the slides in your document. If a slide has a title, the list shows the title. If a slide does not have a title, the list shows it as something like "Slide 7."

Click the slide to which you want to link.

A preview of the selected slide will appear in the window to the right. If you’re unsure which slide it was that you needed to link back to, this will come in handy.

Once you’re finished, click “OK” and PowerPoint will insert your link.

As a matter of good practice, double-check to make sure the link is working properly. To test the link in the regular slide editing view, Ctrl-click the linked object. To test the link when playing your presentation, you don't have to hold the Ctrl key; just click the linked object.

If for some reason you need to remove the hyperlink, right-click the object and then select “Remove Link.”

If you’re using PowerPoint for Office 365 or PowerPoint 2019, then you can take advantage of the new “Zoom” feature, which lets you seamlessly transition to any slide in the presentation by placing it inside another slide.

First, go to the slide that you'll be linking from. Using “Normal View,” click and drag the slide you want to insert from the left-hand pane to the current slide.

Once the slide is inserted, a new “Format” tab will appear. Click it.

In the “Zoom Options” group, check the box next to “Zoom Transition.” You’re also able to specify the duration of the transition, with 01.00 being the default.

Now let’s take a look at what happens when we click that slide during our presentation.

As you can see in the above GIF, clicking the “Introduction” slide that we placed inside our “Information” transitions back to the "Introduction" slide. Clicking again brings us back to the original "Information" slide.

• Microsoft Office

How to Insert Hyperlink in PowerPoint: A Step-by-Step Guide

Trish Dixon

Creating engaging and interactive presentations is essential for capturing your audience’s attention. One of the simplest yet most effective ways to do this is by inserting hyperlinks in PowerPoint . Hyperlinks allow you to connect your slides to external websites, other slides within your presentation, email addresses, and even files on your computer.

In this guide, we will walk you through how to insert a hyperlink in PowerPoint step-by-step, ensuring that you can make the most of this powerful feature.

Types of Hyperlinks in PowerPoint

Before we get started, it’s important to understand the different types of hyperlinks you can insert in PowerPoint. Each type serves a different purpose:

• Web Page Links : These hyperlinks direct the user to an external website.
• Slide Links : These hyperlinks link to another slide within the same PowerPoint presentation.
• Email Links : These hyperlinks open the default email client with a pre-filled email address.
• File Links : These hyperlinks link to a file on your computer, allowing you to open documents, spreadsheets, and other files directly from the presentation.

How to Insert a Hyperlink in PowerPoint

Step 1: selecting the text or object.

The first step in inserting a hyperlink in PowerPoint is to select the text or object you want to turn into a hyperlink. This could be a word, a phrase, an image, or even a shape. Here’s how you do it:

• Highlight the Text : If you’re linking text, click and drag your cursor over the text to highlight it.
• Select the Object : If you’re linking an image or shape, click on the object to select it.

Step 2: Inserting the Hyperlink

Once you’ve selected the text or object, it’s time to insert the hyperlink. Follow these steps:

• Right-Click : After selecting the text or object, right-click to open the context menu.
• Choose ‘Hyperlink’ : From the context menu, select “Hyperlink.” Alternatively, you can use the shortcut Ctrl + K on your keyboard.
• Insert Hyperlink Dialog Box : This will open the “Insert Hyperlink” dialog box, where you can choose the type of hyperlink you want to insert.

Step 3: Adding the Link

In the “Insert Hyperlink” dialog box, you will see several options depending on the type of hyperlink you want to insert.

Linking to a Web Page

• Select ‘Existing File or Web Page’ : In the “Insert Hyperlink” dialog box, select “Existing File or Web Page” on the left.
• Enter URL : In the “Address” field at the bottom, enter the URL of the website you want to link to.
• Click OK : Once you’ve entered the URL, click “OK” to insert the hyperlink.

Linking to Another Slide

• Select ‘Place in This Document’ : In the “Insert Hyperlink” dialog box, select “Place in This Document” on the left.
• Choose the Slide : A list of slides will appear in the middle of the dialog box. Select the slide you want to link to.
• Click OK : Once you’ve selected the slide, click “OK” to insert the hyperlink.

Linking to an Email Address

• Select ‘Email Address’ : In the “Insert Hyperlink” dialog box, select “Email Address” on the left.
• Enter Email Address : In the “E-mail address” field, enter the email address you want to link to.
• Optional Subject : You can also enter a subject for the email in the “Subject” field.
• Click OK : Once you’ve entered the email address (and optional subject), click “OK” to insert the hyperlink.

Linking to a File

• Browse for the File : Click the “Browse for File” button to locate the file you want to link to.
• Click OK : Once you’ve selected the file, click “OK” to insert the hyperlink.

Step 4: Testing the Hyperlink

After inserting your hyperlink, it’s crucial to test it to ensure it works as expected. Here’s how:

• Hover Over the Link : Move your cursor over the hyperlink. The cursor should change to a hand icon.
• Click the Link : Click on the hyperlink to see if it directs you to the correct destination.

Step 5: Editing or Removing a Hyperlink

If you need to edit or remove a hyperlink, follow these steps:

• Right-Click the Hyperlink : Right-click on the hyperlink to open the context menu.
• Edit Hyperlink : To edit, select “Edit Hyperlink” and make the necessary changes in the “Insert Hyperlink” dialog box.
• Remove Hyperlink : To remove, select “Remove Hyperlink” from the context menu.

Best Practices for Using Hyperlinks in PowerPoint

Now that you know how to insert a hyperlink in PowerPoint, here are some best practices to keep in mind:

Keep URLs Short and Descriptive

When linking to external websites, try to use short and descriptive URLs. Avoid long, complex URLs that might confuse your audience.

Use Hyperlinks Sparingly

While hyperlinks are a great tool, it’s essential not to overuse them. Too many hyperlinks can overwhelm your audience and distract from your presentation’s main message.

Ensure Accessibility

Make sure your hyperlinks are accessible to all users. Use descriptive link text rather than generic phrases like “click here.” This helps all users, including those using screen readers, to understand where the link will take them.

Test All Links

Always test your hyperlinks before your presentation. A broken link can disrupt the flow of your presentation and cause frustration for your audience.

Consistent Formatting

Keep the formatting of your hyperlinks consistent throughout your presentation. This makes your slides look more professional and helps your audience easily identify clickable links.

Troubleshooting Common Hyperlink Issues in PowerPoint

Sometimes, you may encounter issues with your hyperlinks. Here are some common problems and how to fix them:

Hyperlink Not Working in Presentation Mode

If your hyperlink works in normal view but not in presentation mode, try the following:

• Check Slide Master : Sometimes, the Slide Master might override the hyperlink. Check and update the Slide Master if necessary.
• Ensure Correct URL/Path : Double-check the URL or file path to ensure it’s correct.
• Reinsert the Hyperlink : Sometimes, simply reinserting the hyperlink can solve the issue.

Hyperlinks to Files Not Opening

If hyperlinks to files aren’t opening, it could be due to one of the following reasons:

• File Location : Ensure the file is in the correct location and has not been moved or renamed.
• File Permissions : Check if you have the necessary permissions to open the file.
• Correct File Path : Verify that the file path is correct and accessible from the computer you are using.

Email Hyperlinks Not Working

If your email hyperlinks aren’t working, check the following:

• Email Client : Ensure that a default email client is set up on your computer.
• Correct Email Address : Double-check that the email address is entered correctly.
• Test in Another Application : Try the email link in another application to see if the issue is with PowerPoint or your email client.

Tips and Tricks While Using Hyperlinks in PowerPoint

Here are some additional tips and tricks to help you make the most of hyperlinks in PowerPoint:

Hyperlink to Hidden Slides

You can hyperlink to hidden slides that don’t appear in the normal sequence of your presentation. This is useful for creating interactive quizzes or branching scenarios.

Link to a Specific Section of a Slide

You can link to a specific section of a slide by using the Zoom feature in PowerPoint. This allows you to create a more dynamic and engaging presentation.

Use Action Buttons

Action buttons are pre-designed shapes in PowerPoint that you can use to create hyperlinks. These buttons are useful for navigation, such as going to the next slide, the previous slide, or a specific slide.

Create a Table of Contents with Hyperlinks

For longer presentations, consider creating a table of contents slide with hyperlinks to each section. This makes it easier for your audience to navigate your presentation.

Final Thoughts

Inserting hyperlinks in PowerPoint is a powerful way to enhance your presentations by improving navigation, providing direct access to external resources, and making your slides more interactive. By following the steps outlined in this guide, you can easily insert different types of hyperlinks and troubleshoot common issues.

Remember to follow best practices for using hyperlinks, such as keeping URLs short, testing all links, and ensuring accessibility. With these tips, you’ll be able to create engaging PowerPoint presentations that capture your audience’s attention and make your content more dynamic.

Frequently Asked Questions

How do i insert a hyperlink in powerpoint.

To insert a hyperlink in PowerPoint, select the text or object you want to link, right-click, choose “Hyperlink,” and then enter the link details in the dialog box.

Can I hyperlink to another slide within the same PowerPoint presentation?

Yes, you can hyperlink to another slide by selecting “Place in This Document” in the “Insert Hyperlink” dialog box and then choosing the slide you want to link to.

Why is my hyperlink not working in presentation mode?

If your hyperlink isn’t working in presentation mode, check the Slide Master, verify the URL or file path, and try reinserting the hyperlink.

How do I remove a hyperlink in PowerPoint?

To remove a hyperlink, right-click on the hyperlink, then select “Remove Hyperlink” from the context menu.

Can I hyperlink to a file on my computer?

Yes, you can hyperlink to a file by selecting “Existing File or Web Page” in the “Insert Hyperlink” dialog box and then browsing for the file on your computer.

How can I test if my hyperlink works correctly?

To test a hyperlink, hover your cursor over it in Normal view and click to see if it directs you to the correct destination.

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