what size font powerpoint presentation

Presentation font size: Dos and don’ts

• Categories: PowerPoint design , Google Slides
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It’s no secret that at BrightCarbon we generally recommend keeping text on slides to a minimum . The main reason you need to avoid lots of text in presentations is because it’s virtually impossible to read and listen to someone speaking at the same time. In a presentation, you want to allow the audience to listen to the presenter while looking at an appropriate visual or diagram with minimal words, so that it all comes together seamlessly. Whereas, with documents like reports – while you can create them in PowerPoint – they aren’t presentations; there won’t be anyone talking over them. So you can (and possibly should) have a lot more text.

So, when you are using text in a presentation or document, how do you decide what size it should be? We’ve found there’s no hard-and-fast rule for how big or small text on slides should be. Each presentation has its own unique requirements – it all depends on what you’re using the slides for, what you’re hoping to achieve with them, and how your audience will be viewing them. Accessibility considerations also come into play, as well as readability across different typefaces and devices.

Determining appropriate text size

One way to decide on the right size for your text is to consider the height of each line of text in proportion to the total height of the slide . For example, in a sales or training presentation, the height of the title (per line) should take up approximately 4% of the slide’s total height; headers around 3%; and copy text around 2%.

This principle can be applied to text appearing in other types of presentation, too. For example, in a keynote presentation, the height of the text should take up around 6.5% of the slide’s total height. And in a document or report, aim for the height of the title text to take up around 4% of the slide’s total height; headers around 3%; and copy text around 1.5%.

When deciding on the right font size for a face-to-face presentation, it’s also worth considering how close audience members should be seated to the screen in order to be able to read the text easily. Check out presentation expert Dave Paradi’s table on comfortable viewing distances for text in presentation visuals [1] for more on this.

Our text size recommendations

We called upon our team of designers to determine what size they would make the text in a set of example slides. To create the slides, we used PowerPoint’s default widescreen slide size (19.05cm x 33.86cm, or 7.5”13.33”), and Arial – one of the most commonly used fonts.

The examples covered three different use-cases where text is sometimes used:

• A sales or training presentation. Small amounts of text can be used to point out key features and emphasise value and benefits.
• A keynote presentation. You want the audience to focus on the presenter during a keynote presentation, so the amount of text on each slide should be kept to a minimum. This means any text you do use can be much larger.
• A document or report. Text can generally be slightly smaller in stand-alone, static documents like reports, as readers will jump around the page to find the information they’re looking for.

Based on our team’s responses, we’d make the following recommendations:

Use-case 1: Presentation font size for a sales or training presentation

Top tip : As a general rule, aim to keep the number of different font sizes you use across your presentation to a minimum – ideally, no more than three different sizes per slide. And try to use font sizes consistently. For example, if you’ve used 20pt for headers on one slide, make sure headers on other slides are the same size.

Use-case 2:  Presentation font size for a  keynote presentation

Top tip : If you’re also using text labels or callouts in a keynote presentation, then make sure the font is slightly smaller than the rest of your text – ideally no smaller than 28pt.

Use-case 3: Font size for a document or report

Top tip : It’s also worth using visual hierarchies to help readers navigate documents like these – check out our blog post for tips on how to do this.

Hopefully, our recommendations help you to decide what size text on your slides should be. Remember, every presentation is different and will have its own individual requirements – for guidance on your particular use-case, get in touch and we’ll be happy to look over your slides. And if you want more help with upping your sales presentations’ font game, have a read of our article packed with typography tips and tricks!

[1] PARADI, D. 2008. Comfortable Viewing Distance for Text on Presentation Visuals [online]. Available from: https://thinkoutsidetheslide.com/wp-content/uploads/2012/08/ViewingDistanceTable16x9.pdf [Accessed 14 November 2022].

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Microsoft 365 Life Hacks > Presentations > Choosing the Right Font For Your PowerPoint Presentation

Choosing the Right Font For Your PowerPoint Presentation

Whether it’s for a professional conference or middle school book report, it’s important to know the best font to use for your PowerPoint presentation . Believe it or not, fonts are a big part of the overall design of your presentation —and they can make a world of difference! Some convey a lighthearted message, while others can show authority, and so on.

In this guide, we’ll take a closer look at:

• The different styles of fonts
• The 5 most popular fonts
• How to embed fonts, and more.

What are the different styles of fonts? Before we get too deep into each font and what looks best, let’s examine font styles and how they’re classified.

• Sans-serif fonts. Most serif fonts are easy to identify because of the tiny flags or projections on the ends of the characters. Serifs make distinguishing a lowercase L from a capital I in print easy.
• Serif fonts. Sans-serif fonts are commonly used in digital media because serifs can make letters difficult to see if an image or screen is low-resolution.
• Script fonts. Script fonts are also known as handwritten fonts because of the looping letters that make them look like cursive or calligraphy. Most people find it difficult to read more than a few sentences in a script font, so they’re best limited to a few words or a single phrase.
• Monospaced fonts. Even when writing by hand, you’ll notice that not all letters take up the same amount of space. Monospaced fonts buck this trend by allotting the same amount of space laterally for all letters, similar to a typewriter.
• Display fonts. Display fonts can also be known as fantasy or decorative fonts. These aren’t typically used for anything besides signage, banners, logos, or other text that’s isolated. Using display fonts for multiple sentences or a full paragraph isn’t a good practice because they can be hard to read or off-putting after a while.

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What are the 5 most popular fonts in presentations and why? A common theme you’ll notice when looking at the best fonts for PowerPoint is that they’re traditionally sans-serif fonts. Why? Well, this style is much easier to read from a distance and won’t feel cramped if letters are bolded. Additionally, the minimalistic style of sans-serif fonts isn’t distracting from the material or the speaker. Let’s look at five fonts that fit the best practices for a winning presentation .

Note: You’ll notice a serif font on this list, but we’ll address it when we get there.

• Roboto. Roboto is a sans-serif font that’s relatively basic, with sharp edges and rounded loops, counters, and bowls (the rounded parts of letters) without going overly bold or too thin. You can be safe using Roboto for just about any presentation.
• Verdana. Despite the font size you choose, not all fonts display the same. Verdana is a larger sans-serif font that can make it easier to display information without taking your font up an extra size.
• Helvetica. A point of differentiation between Helvetica and other sans-serif fonts is the weight toward the top of the letters. The top of every lowercase letter and the midpoint of every capital letter go to a thick midline’s upper edge. For instance, the top of every lowercase letter reaches the same horizontal point as the top of the crossbar on an H. This unique feature makes the Helvetica type look larger and bolder than it really is, which makes it great for headings and titles.
• Tahoma. Tahoma is different from the previous sans-serif fonts in that it is thinner than the others. While Tahoma might not have the same impact for a heading or title as Helvetica, it’s perfect for body text and fitting into smaller spaces without crowding.
• Palatino Linotype. Serif fonts have long been considered a no-no with digital publications, but with the advent of high-resolution computer monitors, tablets, smartphones, and TVs, they’re fine. What’s more, the serifs on Palatino Linotype aren’t incredibly prominent, so they make for a subtle nod to old-style fonts without over-embellishing.

How do you embed fonts in PowerPoint ? If you’re sharing your presentation with a friend, classmate, or colleague, you could be at risk of the fonts you used transferring properly to their device. For example, if you have a font you love using and installed it onto your computer, they might not have the same font. So, if you send your presentation to them, there could be formatting errors as their device defaults to a different font. Keep this from happening by embedding your font in PowerPoint using these easy steps:

• Click the “File” tab.
• Move down to the lower-lefthand corner of the window and click “Options.”
• Click “Save” on the left side of the screen.
• Scroll down to the section titled “Preserve fidelity when sharing this presentation:”
• Click the box next to “Embed fonts in the file.”
• If you or someone else will be using the presentation on a different device, then select the first option, “Embed only the characters used in the presentation (best for reducing file size).” If you or someone else will be editing the presentation on a different device, then select the second option, “Embed all characters (best for editing by other people).”
• Click “OK.”

There you have it! Choosing the best font for PowerPoint doesn’t have to be difficult. The most important part is making sure that the font is easy to read, and sans-serif fonts are usually a good way to go. By the way, it’s always a good idea to get a second set of eyes on your presentation before your big speech—and be sure to practice it a few times to iron out the kinks !

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How to Choose the Best Font for PowerPoint Presentations

Saikat Basu

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An image on a slide may speak a thousand words, but you do need text to explain the finer details. And that’s where choosing the best font for PowerPoint presentations becomes a critical exercise. In short, if you want to make a flawless PowerPoint presentation , you must pay attention to your fonts.

The interesting thing about fonts is that each has a personality. It’s like the three-piece suit that will be out of place at a barbeque but is perfect for an evening at the Savoy.

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Why is choosing the right fonts so critical?

Slides aren’t like the pages of a book. They are billboards on the highway. 

When you run through your slides, they will linger for just a few seconds. The words on the slides have to capture interest, send the right message, and support the visuals in those few seconds.

Fonts influence your audience by setting the tone and atmosphere of the presentation. The right choice of fonts or font pairings can make your text stand out by separating it from other elements around it. Typefaces are also brand symbols that help the audience relate to it through the presentation.

Before you get into the deep end, let’s learn the distinction between two major font types.

What are serif and sans serif fonts?

Times New Roman is the classic example of a serif font. The letters have tiny extensions that appear to connect them together in words as one letter leads to the next. 

Newspapers and magazines use serif fonts for body text as they are easier to read. Serif fonts have distinct line heights that make them more legible in dense copy.

They lose this clarity if you pack them together in the body. That’s why designers recommend sans serif fonts for titles, headings, and captions in your slides.

The critical font pair: title vs body text

All Microsoft PowerPoint presentations by default start with two fonts — one font for the headings and one for the body text. This font pairing decides the entire look of the presentation. The theme plays an important role in the font choices and even blank presentations give you a theme to build upon.

The first question you may have to answer is how big your fonts should be? The simple answer is that it depends. Factors like screen size and room size dictate the limits of font size. Font sizes can hinge upon you emailing the presentation or delivering it live on stage or on a PC screen in a remote meeting. 

Also, all fonts have an optimum size for legibility. Arial is clear at 12pts while Times New Roman is readable at 10pts. 

Most presentation experts recommend these size ranges. The thumb rule — a larger font size with less text on screen is always good.

The default slide in PowerPoint starts with 60pts for section headers and 24pts for body font.

• Header Font: Between 26 and 42 point
• Body Font: Between 18 and 24 point

You can use the same font for both, but that can limit the visual impact of your slide.

10 tips for choosing the best font for PowerPoint presentations

Never sacrifice readability for style. With that motto in mind, follow these Microsoft PowerPoint tips to choose the best fonts for your business presentation or any other.

1. Choose two fonts

Three fonts can be a crowd. Choose two fonts wisely and use size, contrast, and color to combine them for visual interest. Font pairing is a critical part of PowerPoint presentations and you will have to spend a lot of time on this decision. The second font shouldn’t be too unlike or too similar to the primary typeface where you miss the distinction.

Tip: There are many font pairing tools available on the web. But play the TypeConnection typography game if you want to get better at it yourself.

2. Choose standard fonts

You want your presentation to look the same on all devices. Choose from standard fonts and you won’t have to rescue your slides from turning into a mishmash on another screen. You can be more imaginative if you are presenting to children or at Comic Con, but standard fonts are the safest bet always.

Tip: Here’s a complete list of fonts available on Windows 10 .

3. Avoid script fonts and decorative text

Script fonts like Lucida Calligraphy or Gothic fonts like Century are always difficult to read. You can use them if the topic of the talk demands it.

4. Create visual interest with serif and sans serif fonts

As we emphasized earlier, serif and sans serif fonts have their own advantages and disadvantages. You can pair them and tap into their strengths.

5. Select color and create contrast

Go for font colors that are a part of your brand. Using color swatches and precise Hexadecimal or RGB values ensures colors stay consistent across slides. 

Also, you might have to check your slide for accessibility for all as someone in the audience can be color blind and may not be able to decipher red or green.

Tip: There are many color palette generators available on the web for free. Try Coolors .

6. Have contrasting text and background colors

Fonts must stand out against the background. The higher the contrast between the two, the better the readability across the room will be. Use the color wheel to pick the background and the font colors. Opposite colors on the color wheel clash with each other and have the maximum contrast. For instance, orange on blue.

Always use the same background on each slide. Text against white backgrounds is not legible in a larger room. For the best results, opt for dark slides with light-colored text.

Tip: Go through a gallery of well-designed PowerPoint templates or use PowerPoint Designer as a shortcut to grasp the interplay of contrast.

7. Less is more with caps and italics

Don’t capitalize all the letters in the body text as it is difficult to read. Selectively use caps for acronyms and for emphasis. Similarly, choose italics sparingly for quotes or highlighting the names of books, authors, and journal titles, etc. 

You can make a creative choice by using italic text sparingly for impact or you can also substitute them with subtle formatting to the standard fonts.

Tip: Caps and italics may be able to work with specific fonts, but you may need access to those fonts. You can use Picsart's text editor to play around with text that may suit your presentation better.

8. Limit the use of animated fonts

Animated fonts can be distracting. Avoid animating your text or use it only if it serves a functional purpose. Ask yourself if it adds clarity to your data or is just a cute effect.

9. Keep an eye on font tracking and kerning

Learn these two typography terms and you will have an easier time placing your words on the slide. Kerning adjusts the spacing between two adjacent letters in a font. Tracking adjusts the space between all letters together. Both influence the readability of text.

For instance, you can avoid using narrow or condensed typefaces. Instead, pick a thicker font and tweak it with tracking and kerning within PowerPoint. 

For more on changing the spaces between text, read this Microsoft support article .

Tip: Play the KernType typography game to get familiar with the basics of the two principles.

10. Make interesting shape effects

It doesn’t always have to be just about fonts and simple colors. The Shape Effects panel on PowerPoint gives you a lot of control over the finished appearance of text on the slide. 

For instance, you can adjust the transparency of the letters. You can also “texturize” the words by using pictures to fill the words instead of a solid fill color. 

• Select the word and right click. 
• From the context menu, click on Format Text Effects.
• The Format Shape panel is displayed on the right. 
• Select Text Options > Text Fill & Outline.
• Choose Picture or texture fill. 

You can now use an image or any texture to decorate your words. Picture or texture fills are a creative way to use standard fonts but still make them stand apart on your slides. Of course, never overdo it. 

Tip: Shape effects go well with thicker fonts.

15 of the most versatile fonts you can use in PowerPoint

These fonts (and a few more) are versatile because they are standard fonts and are available on both Windows and macOS. You don’t have to go after fancy typefaces just yet. Focus on your layout. Use the design pointers from the above list and give your slides an attractive makeover.

• Franklin Gothic
• Times New Roman
• Palatino       

Think of typography in PowerPoint as design

Practice with your eye. Play one font against the other for interesting unions. Typography isn’t just for selecting fonts and using them to occupy your slide with words. It is an essential design element in any place where visual communication matters. You can design your presentations faster once you work out how fonts work together and learn a bit about color theory. 

Want to learn more about how good design comes together? Start with some of the basic and advanced PowerPoint techniques .

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Saikat is a writer with over 20 years of experience writing and editing technology tutorials for brands such as MakeUseOf, Online-tech-tips.com, Lifewire, Lifehacker, and GuidingTech. His expertise is in topics such as apps, software, artificial intelligence, productivity, and operating systems like Windows and iOS. He hunts for the latest tricks in Microsoft Office and web apps. He has spent more than a decade in marketing and has a background in web development. He doesn't want to get off the learning curve, so a camera and a harmonica claim an equal share of his free time. Find him on LInkedin here.

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14 Fonts That Make Your PowerPoint Presentations Stand Out

Presentation fonts, more generally known as typography , are one of the most neglected areas of presentation design .

That’s because when presentation fonts are used appropriately and correctly, they blend so well with the overall design that your audience doesn’t even notice it. Yet, when your font usage is lacking, this sticks out like a sore thumb. 

Over 30 million PowerPoint presentations are made daily. Therefore, when it comes to creating your own slide decks, you need to take every advantage you can get to make it stand out. Among other design choices, choosing the best fonts for presentations can provide a huge impact with minimal effort.

In fact, it’s one of the reasons why Steve Jobs was able to turn Apple into the brand it is today. His expertise in branding and design was fueled by the Calligraphy classes that he attended in his early years. This allowed him to find the best font family that accentuated his company’s brand and identity.

So no matter the subject of your PowerPoint presentation, the best font or font family will help you create a lasting impression and convey a powerful message. To help you shine through your next slideshow, here’s our cultivated list of the best fonts for presentations.

If you want to create a PowerPoint presentation but don’t have access to PowerPoint itself, you can use Piktochart’s presentation maker to create a presentation or slide deck and export it as a .ppt file.

Best Fonts for Presentations and PowerPoint

Before we proceed, you should know some basics of typography, especially the difference between Serif, Sans Serif, Script, and Decorative types of fonts. 

Serif Fonts

These are classic fonts recognizable by an additional foot (or tail) where each letter ends. Well-known Serif fonts include:

• Times New Roman
• Century 

Sans Serif Fonts

Differing from the Serif font style, Sans Serif fonts do not have a tail. The most popular Sans Serif font used in presentations is Arial, but other commonly employed renditions of Sans Serif typeface include:

• Century Gothic
• Lucida Sans

Script and Decorative Fonts

These are the fonts that emulate handwriting—not typed with a keyboard or typewriter. Script typefaces and decorative or custom fonts for PowerPoint vary immensely and can be created by a graphic designer to ensure these custom fonts are bespoke to your company/brand.

With these font fundamentals explained, you can also keep up-to-date with the popularity of such fonts using Google’s free font analytics tool here . Let’s now go ahead with our list of the best presentation fonts for your PowerPoint slides. 

• Libre-Baskerville

Keep in mind that you don’t have to stick with only a single font for your slides. You could choose two of the best fonts for your presentation, one for your headings and another for the copy in the body of the slides.

Without further ado, let’s dive into the 14 best presentation fonts.

1. Helvetica

Helvetica is a basic Sans Serif font with a loyal user base. Originally created in 1957 , Helvetica comes from the Latin word for ‘Switzerland’ where it was born. When you use Helvetica, the top-half part of the text is bigger than in other Sans Serif fonts. For this reason, letters and numbers have a balanced proportionality between the top and bottom segments. As a result, this standard font makes it easier to identify characters from a distance.

As a result of being one of the easiest typecases to read compared to different presentation fonts, Helvetica is great for communicating major points as titles and subheadings in a Microsoft PowerPoint presentation.

For these reasons, Helvetica is a popular choice for anyone creating posters .

If you are presenting live to a large group of people, Helvetica is your new go-to font! The classic Sans Serif font is tried and tested and ensures the legibility of your slide deck, even for the audience members sitting at the very back. Though it looks good in any form, you can make Helvetica shine even more in a bold font style or all caps. 

Futura is one of the popular Sans Serif fonts and is based on geometric shapes. Its features are based on uncomplicated shapes like circles, triangles, and rectangles. In other words , it mimics clean and precise proportions instead of replicating organic script or handwriting. Futura is a great default font for presentations because of its excellent readability, elegance, and lively personality. 

As one of many standard fonts designed to invoke a sense of efficiency and progress, Futura is best employed when you want to project a modern look and feel in your presentation. Futura is a versatile option ideal for use in both titles and body content, accounting for why it has remained immensely popular since 1927. 

3. Rockwell

The Rockwell font has strong yet warm characters that make it suitable for a variety of presentation types, regardless of whether it’s used in headings or the body text. However, best practice dictates that this standard font should be used in headers and subheadings based on its geometric style. Rockwell is a Geometric Slab Serif , otherwise known as a slab serif font alternative. It is formed almost completely of straight lines, flawless circles, and sharp angles. This Roman font features a tall x-height and even stroke width that provides its strong presence with a somewhat blocky feel.

Monoline and geometric, Rockwell is a beautiful font that can display any text in a way that looks impactful and important. Whether you want to set a mood or announce a critical update or event, you can’t go wrong with this robust font.

Verdana is easily a great choice as one of the top PowerPoint presentation fonts. Its tall lowercase letters and wide spaces contribute significantly towards boosting slide readability even when the text case or font size is small. That’s why Verdana is best for references, citations, footnotes, disclaimers, and so on. Additionally, it can also be used as a body font to extrapolate on slide headings to nail down your key points.

Besides that, it is one of the most widely available fonts, compatible with both Mac and Windows systems. This makes this modern Sans Serif font a safe bet for when you are not certain where and how will you be delivering your presentation. 

Raleway is a modern and lightweight Sans Serif font. Its italicized version has shoulders and bowls in some letters that are a bit off-centered. What this means is that the markings excluding the stem are intentionally lower or higher as compared to other fonts. 

This gives Raleway a slightly artistic look and feels without impacting its readability (and without falling into the custom or decorative fonts category). In fact, many professionals think the swashes and markings actually enhance the font’s readability and legibility. Moreover, Raleway also has a bold version which is heavily used in presentations and slide decks. 

The bottom line is that Raleway is a versatile typeface that can be used in a variety of presentations, either in the body copy or in titles and subheadings. When the titles are capitalized or formatted as bold, captivating your audience becomes a breeze. 

6. Montserrat

Montserrat is one of our favorite PowerPoint fonts for presentation titles and subheadings. The modern serif font is bold, professional, and visually appealing for when you want your headers and titles to really capture the audience’s attention.

Every time you move to the next slide, the viewers will see the headings and instantly understand its core message.  

Another major quality of the Montserrat font is its adaptability and versatility. Even a small change, such as switching up the weight, gives you an entirely different-looking typeface. So you get enough flexibility to be able to use the font in all types of PowerPoint presentations.

Montserrat pairs nicely with a wide range of other fonts. For example, using it with a thin Sans Serif in body paragraphs creates a beautiful contrast in your PowerPoint slides. For this reason, it is usually the first modern Serif font choice of those creating a business plan or marketing presentation in MS PowerPoint. 

Roboto is a simple sans-serif font that is a good fit for PowerPoint presentations in a wide range of industries. Well-designed and professional, Roboto works especially well when used for body text, making your paragraphs easy to read.

Roboto combines beautifully with several other fonts. When you’re using Roboto for body text, you can have headings and titles that use a script font such as Pacifico, a serif font such as Garamond, or a Sans Serif font such as Gill Sans. 

Bentham is a radiant serif font perfectly suited for headings and subtitles in your PowerPoint slides. It gives your presentation a traditional appearance, and its letter spacing makes your content really easy to read.

You can use this font in uppercase, lowercase, or title case, depending on how it blends with the rest of your slide. For best results, we recommend combining Bentham with a Sans Serif font in your body content. For example, you can use a font such as Open Sans or Futura for the rest of your slide content.

9. Libre-Baskerville

Libre-Baskerville is a free serif Google font. You can pair this classic font with several other fonts to make a PowerPoint presentation with a traditional design. 

One of its best features is that it works equally well in both headings and body copy. It’s clear and easily readable, no matter how you use it. And when used for headings, it works really well in uppercase form. 

Tahoma is one of the fonts that offer the best level of clarity for PowerPoint slides. It has easily distinguishable characters like Verdana, but with the exception of tight spacing to give a more formal appearance.

Designed particularly for screens, Tahoma looks readable on a variety of screen sizes and multiple devices. In fact, this significant aspect is what makes Tahoma stand out from other fonts in the Sans Serif family. 

11. Poppins

Poppins falls within the Sans Serif font category but is a different font of its own uniqueness. The solid vertical terminals make it look strong and authoritative. That’s why it’s great for catchy titles and subheadings, as well as for the body paragraphs. Poppins is a geometric typeface issued by Indian Type Foundry in 2014. It was released as open-source and is available in many font sizes for free on Google Fonts.

When you want something that feels casual and professional in equal measure, pick Poppins should be in the running for the best PowerPoint fonts. 

12. Gill Sans 

Gill Sans is another classic presentation font for when you’re looking to build rapport with your audience. Gill Sans is a friendly and warm Sans Serif font similar to Helvetica. At the same time, it looks strong and professional. 

It’s designed to be easy to read even when used in small sizes or viewed from afar. For this reason, it’s a superior match for headers, and one of the best PowerPoint fonts, especially when combined with body text using Times New Roman or Georgia (not to mention several other fonts you can pair it with for successful results). This is the right font for combing different fonts within a presentation.

13. Palatino

Palatino can be classified as one of the oldest fonts inspired by calligraphic works of the 1940s. This old-style serif typeface was designed by Hermann Zapf and originally released in 1948 by the Linotype foundry. It features smooth lines and spacious counters, giving it an air of elegance and class. 

Palatino was designed to be used for headlines in print media and advertising that need to be viewable from a distance. This attribute makes Palatino a great font suitable for today’s PowerPoint presentations.   

Palatino is also a viable choice for your presentation’s body text. It’s a little different from fonts typically used for body paragraphs. So it can make your presentation content stand out from those using conventional fonts. 

14. Georgia

Georgia typeface has a modern design that few fonts can match for its graceful look. It’s similar to Times New Roman but with slightly larger characters. Even in small font size, Georgia exudes a sense of friendliness; a sense of intimacy many would claim has been eroded from Times New Roman through its overuse. This versatile font was designed by Matthew Carter , who has successfully composed such a typeface family which incorporates high legibility with personality and charisma. Its strokes form Serif characters with ample spacing, making it easily readable even in small sizes and low-resolution screens. 

Another benefit of using this modern font is its enhanced visibility, even when it’s used in the background of your PowerPoint slides. Moreover, the tall lowercase letters contribute to a classic appearance great for any PowerPoint presentation.  

Final Step: Choosing Your Best Font for Presentations

Choosing the right PowerPoint fonts for your future presentations is more of a creative exercise than a scientific one. Unless you need to abide by strict branding guidelines and company policies, there are no rules for the ‘best font’ set in stone. Plus, presentation fonts depend entirely on the environment or audience it is intended for, the nature and format of the project, and the topic of your PowerPoint presentation. 

However, there are certain basic principles rooted in typography that can help you narrow down the evergrowing list of available PowerPoint presentation fonts and choose PowerPoint fonts that will resonate with and have a powerful impact on your target audience.

As discussed in this article, these include font factors such as compatibility with most systems, clarity from a distance, letter spacing, and so on. Luckily for you, our carefully researched and compiled list of best fonts for presentations above was created with these core fundamentals already in mind, saving you time and hassle.

As long as you adopt these best practices for standard fonts without overcomplicating your key message and takeaways, you’ll soon be on your way to designing a brilliant slide deck using a quality PowerPoint font or font family! From all of us here at Piktochart, good luck with your new and improved presentation slides that will surely shine!

If you want to spend less time designing from scratch, consider giving our AI presentation maker a try! From a single prompt, it will generate dozens of templates for you to choose from, along with suggested text and relevant images or charts and graphs. From there, you can pick the most suitable template and tweak it as you need, including color palettes and the text. Not to mention, picking the best font to make your message shine.

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12 Best Fonts For Powerpoint Presentations in 2024

Conference room office people By  Flashvector

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Microsoft Powerpoint can be a very helpful tool for many things such as creating slideshows, conducting presentations, and sharing information with others. Powerpoint allows users to add various features by using special effects, animations, transition effects,  fills in shapes, and much more. Because of its versatility, it has become the go-to professional presentation tool. To add to that, there are a lot of fonts and templates that you can use when in a Powerpoint presentation.

A good Powerpoint presentation is clear, consistent, and compelling, and whether you’ll be conducting a sales pitch, briefing, demo, or report, your choice and use of fonts will greatly affect the quality of your presentation.

Here are some of the best Powerpoint presentation fonts that you can use to blow away your audience, as you kick-off 2022:

How to Choose the Best Font for a Presentation

When choosing the best font for Powerpoint presentations, you have to prioritize readability and legibility to preserve the quality of your content and ensure that your message will be easily understood by your audience. Here are some tips:

1. Choose a Simple Font

Complicated fonts such as script and decorative fonts can make your design look cluttered and make it hard for your audience to read what’s on your slides. Simple fonts like serif or sans serif fonts are ideal because they are easy to read and they blend well with any kind of design.

2. Go for Sans Serif Fonts over Serif Fonts

If you have to make a choice between a serif or classic sans serif font, pick the latter. A sans serif typeface has better readability on-screen. Letterforms with serifs or additional strokes at the end of a character can sometimes look blurred on-screen, which can confuse or distract your audience and make it difficult for them to read.

3. Choose a Font That Looks Great at Both Big and Small Presentation Font Sizes

The best practice for a Powerpoint presentation is to use presentation font sizes no lower than 24 points. To maximize readability, it is important to choose a font that is not too thin nor too thick. Choose a font that will retain its clarity and quality whether it is scaled up to 120 points or down to 24 points.

4. Choose a Different Font for Your Titles and Headings

Your body font should be different from your title, heading, and subheading fonts to put proper emphasis on them and create variety and visual interest in your presentation , but remember not to use more than 4 fonts for a cohesive and visually organized design. They should also be in bold and have a bigger font size.

5. Choose Fonts That Complement Each Other

Create balance in your design and promote seamless transitions between sections of your content by choosing the perfect font pairings. Combining serif fonts are usually the best way to go. These fonts can definitely stand on their own, but they work better when they are put together.

6. Consider the Content and Tone of Your Presentation

When picking presentation fonts or trying to choose between a serif font or sans serif font for your Powerpoint, it’s important to think about content and tone. Fonts all have their own associations and “personalities.” Times New Roman is classic, for example, while a simple sans serif font like Gill Sans is more sleek and modern. Try to match the feel of the font with the nature of your Powerpoint.

Best Fonts to Use for Powerpoint

Find the best font to use for your Powerpoint presentation from Creative Market’s top presentation font picks:

1. Pelicano: Basic Sans Serif Font

This easy-to-read, monoline typeface has a simple and clean look that can give your Powerpoint presentation a more casual and approachable vibe, similar to other sans serif classics, like Gill Sans. It also has a great stroke weight that is ideal for adding colors that will draw attention to your text. Take advantage of this feature by incorporating your brand colors for better brand recognition.

2. TT Rircordi Greto: Non-Contrasting Sans Serif

Inspired by the Basilica di Santa Croce in Florence, TT Ricordi Greto is a modern sans serif font with a classic look and feel. It comes in big and small caps which makes way for the dynamic proportions and low contrast between characters. It also has a hint of a serif font style at the terminals that further contributes to its stylistic design, making it a terrific slab serif font alternative. With bold and heavy strokes, this professional-looking font is perfect for your titles and headings.

3. Coolvetica

This basic font features a playful spin on the popular sans serif fonts, Helvetica to produce an iconic and versatile font that you can use not just for formal, professional presentations but for creative designs as well. Coolvetica has 35 distinct and varied styles with 4 weights ranging from extra light to bold and heavy, which means you can use it for titles, headings, subheadings, and body text and it won’t look like the same font at all.

4. Jumper: Modern Serif Font

Like Coolvetica, this font can also be your all-in-one presentation font. Its bold and black variations with powerfully thick strokes can help you create attention-grabbing titles and headers while the thin and regular styles can make the rest of your text optimally readable and visually appealing. Jumper is an example of a geometric font which uses simple geometric shapes that make way for a softer, less robotic look.

5. Think Sans: A Varied Width Font

Think Sans is an all-caps, monoline font that comes in 4 styles with fun alternates that have varying set widths, ranging from a thin sans serif to a much wider alternative. It is a unique typeface that has rounded inner corners complemented by sharp outer corners and pairs wide and narrow characters to create eye-catching, irregularly-shaped text. This font has the right thickness for both your subheadings and body text and can even add a creative touch to your subheadings.

6. Cosmopolis: Sans Serif Font Family

From thin to extended bold, Cosmopolis font family comes in 24 rich styles that are perfect for giving your presentation a modern and sophisticated look. Similar to other sans serif fonts, some of its notable characteristics are a wide set width, tight kerning, and great x-height. This font can help you create strong titles and distinguishable headings as well as keep your body text looking neat and organized for the most beautiful presentations .

7. Maine: Book Antiqua

Moving on to presentation fonts, here’s a clean and modern font based on the roman typeface, Book Antiqua. If you want to give a professional, no-nonsense impression in your presentation, this font is the one you’re looking for. Maine is specially designed for creating more legible body text. Thanks to its clear features, high x-height, and overall simple design, this font has great readability and can easily be paired with other standard, classic fonts.

8. Isabella Grand

With style and grace, the Isabella Grand typeface is an elegant serif font that has relatively thin yet bold strokes that can give you highly readable and legible body text for your presentation. It comes in two styles; the italic style is dreamy and sultry – the perfect partner for the more serious regular style. It also has diagonal crossbars, prominent ball terminals, plus some beautiful ligatures that only accentuate its unique charm.

9. Madley: A Slab Serif Typeface

This clean-looking and beautiful font is called Madley, a contemporary slab serif typeface with monolinear stems, elongated block serifs, and teardrop terminals. From a dainty hairline weight to a thick black weight, this font family has various styles that you can use either as an accent font for your titles and headings or as your main text font.

10. BD Megalona

A modern and elegant revival of the classic Times New Roman font, BD Megalona comes in 26 styles with thin to black weights and advanced OpenType features such as stylistic alternates, swashes, ligatures, and more. Give your presentation and stylish, luxurious, and professional look by using this font to create clear body text and high-impact titles:

11. Montas: Display Serif Family

Here is a contemporary and bold font that is perfect for formal presentations. Montas has stylish features such as wide and narrow strokes, tall lowercase letters, and counters with diagonal stress. Its bolder weights are suitable for creating striking titles and headers, while the lighter weights will make great paragraph typeface.

12. Birchfield Typeface

Finally, custom fonts are a great way to combine and utilize the best features of two or even three different fonts. A great example is this spur serif font that’s made to look like a sans with its almost unnoticeable serifs. Birchield is an all-caps font with an elongated appearance that improves readability. It can be used for your headings or subheadings. Channeling a vintage aesthetic, this font can give your presentation a timeless look.

How to Apply Fonts to Your Powerpoint Presentation?

After selecting the perfect presentation fonts for your next Powerpoint, you’ll want to know how to apply them. Fortunately, the process for selecting and applying any font, whether it be a script font, popular sans serif font, or even a completely custom font, is quite simple.

Here’s how it’s done, step by step:

• Highlight the text you want to change into a new design style. You can do this by simply dragging over it with your left mouse button held down to highlight the text. Or, to adjust the font across numerous slides, hold the “Ctrl” key and click on the Powerpoint slides you want to change.
• Access the font dialog box by going to the “Home” tab and then clicking the little arrow in the lower right-hand corner of the “Font” menu. To access the box even faster and more conveniently, just press the “Ctrl” and “D” keys together.
• Select the right font from the list provided to apply it to the select text or Powerpoint slides. Note that you can also take this time to adjust the font size, color, and even add effects (like an italicized version of your font). Check out the “Sample” area to see how it’ll look.
• Last but not least, click the “OK” button to confirm your new presentation font selection.

Using Custom Presentation Fonts and Themes

The above tutorial shows you how to change to other fonts on the fly when working in Powerpoint. But what if you make a lot of presentations and want to use the best fonts Powerpoint each and every time, without having to manually change them over and over? Luckily, there’s a workaround for that, as you can set up your own themes or templates to use for all your future presentations.

Here’s how it’s done:

• Head to the “View” tab and select “Slide Master.”
• Select “Fonts,” followed by “Customize Fonts.”
• In the “Create New Theme Fonts” box, choose the fonts you’d like to use for your headings and body text.
• Type in a name for your new theme, then click the Save button.
• Via the “Slide Master” box, you can also customize colors and effects,
• Click “Save Current Theme” to save your theme for future use.
• The next time you want to use that theme and load in the best font selections for your presentation, open the “Design” tab and select your saved theme from the gallery.

What Makes the Best Fonts for Powerpoint so Effective?

There are so many different fonts out there, and not all fonts are the same. The best presentation fonts have a certain air about them. They elevate Powerpoint presentations, making the content more engaging and the text more easily readable, too. That’s why many of them tend to stand out for their legibility, pleasant aesthetics, and unique ability to both stand out without drawing attention away from other parts of the presentation, like images and graphs.

Basically, using a quality Powerpoint font can help you fulfill the purpose of your presentation. Hope to see you give these Powerpoint fonts a try before the year ends!

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The 33 Best Fonts for PowerPoint Presentations

• BY Bogdan Sandu
• 7 February 2024

Picture this: You’ve crafted the most compelling PowerPoint, your content’s pure gold. But wait, does your font scream snooze fest or radiate confidence?  That’s where I step in .

Slide design  isn’t just about pretty visuals; it’s the fine print too. Think about it, the  legibility ,  typography , and  sans-serif charm  that could make or break your presentation. We’re diving into a world where  Arial  isn’t the alpha, and  Calibri  has companions.

By the end of this deep-dive, you’ll be armed with  examples of the best fonts for PowerPoint presentations . Fonts that won’t just hold your audience’s gaze but glue it to the screen.

From  PowerPoint font styles  to mastering the  visual hierarchy in slides , I’ve got your back. We’re talking  readability , professionalism, and those oh-so-subtle nuances of  typeface selection .

Ready to transform your text from  meh  to  magnificent ? Let’s turn that tide with typeface.

Top Fonts for PowerPoint Presentations

Serif fonts.

Serif fonts are the old souls of typography. They’re classic, elegant, and have a touch of sophistication. Think of them like a fine wine – they just make everything look more refined.

Times New Roman

Ah, the good ol’ reliable. It’s like that friend who’s always there for you. Great for traditional or formal presentations. Times New Roman brings clarity and professionalism to the table.

A bit more stylish than Times New Roman, Garamond has this timeless elegance. It’s perfect when you want to add a touch of class without going overboard.

Here’s a font that’s not just a pretty face. Georgia is designed for screens, which means it’s super legible even at smaller sizes. It’s like the friendly guide who makes sure everyone’s following along.

A bit more on the artsy side, Palatino is great when you want your slides to have a touch of personality. It’s like wearing a funky tie or a cool pair of shoes – a small touch that makes a big impact.

Baskerville

It’s all about trust with Baskerville. Studies suggest this font gives off a vibe of reliability. Use it when you’re presenting facts and want everyone to believe you.

For those moments when you want to be a bit extra, Cormorant is your go-to. It’s elegant, it’s refined – it’s like the haute couture of fonts.

Playfair Display

Imagine a font that’s like a grand speech. That’s Playfair Display. It’s dramatic, it’s impactful – perfect for those big, bold titles that need to make a statement.

Libre Baskerville

This one’s for the modernists who love a classic touch. Libre Baskerville is great for readability on screens, making it a solid choice for any presentation.

Sans Serif Fonts

Sans serif fonts are the cool kids in the typography playground. No fuss, no frills, just straight-up clean lines that make your slides look modern and approachable.

It’s like the plain white tee you can never go wrong with. Arial is straightforward, readable, and works for just about any kind of presentation. It’s the safe bet that still looks good.

If Arial is the tee, Helvetica is the designer version of it. It’s a bit more polished and professional. Great for when you want to add that extra touch of sophistication.

The default champ for a reason! Calibri is friendly and easy on the eyes, making it a solid pick for lengthy presentations where you don’t want to tire out your audience.

Tahoma’s like Arial’s more laid-back sibling. It’s simple, clear, and does the job well, especially in smaller sizes.

Need something for a big screen? Verdana’s your font. It’s designed for clarity and readability on larger displays, making it a go-to for big presentations.

Welcome to the world of Google. Roboto is modern, approachable, and super versatile. It’s like that trendy friend who can pull off any look.

Lato’s all about style with substance. It’s sleek yet friendly, perfect for when you want your slides to look cool but still be readable.

Another Google star. Open Sans is like Roboto’s slightly more serious sibling. It’s clean, simple, and works great in both headings and body text.

Want to make a bold statement? Montserrat’s your font. It’s modern, geometric, and perfect for headers that need to pack a punch.

Proxima Nova

It’s like the hybrid of Arial and Helvetica. Proxima Nova is modern, readable, and has a touch of elegance that works wonders in corporate presentations.

Futura is like stepping into a time machine. It’s got a retro-futuristic vibe that’s great for making your presentation stand out.

Raleway is all about elegance. It’s like that stylish, minimalist watch – doesn’t scream for attention but adds a lot of class.

If your presentation is going to be on Windows, Segoe UI feels right at home. It’s modern, clean, and perfect for techy or software-related topics.

Diversity is key with Noto Sans. It’s designed to support multiple languages without losing its cool, making it ideal for international presentations.

Franklin Gothic

Need something strong and steady? Franklin Gothic is like the reliable SUV of fonts. It’s sturdy, dependable, and great for headers that need to stand out.

Specialty and Decorative Fonts

These are the fonts that don’t just talk; they sing. They’re not your everyday choices, but when used right, they can take your presentation to a whole new level.

Think bold, think big. Impact is like that one-liner in a movie that everyone remembers. Use it for headings that need to, well, make an impact.

Now, hear me out. Comic Sans gets a lot of flak, but it’s perfect for informal or playful presentations. It’s like wearing sneakers to a casual meet-up. Relaxed, friendly, and approachable.

Lobster is the life of the party. It’s fun, it’s curly, and it screams creativity. Perfect for titles, especially when you’re presenting something artistic or want to add a personal touch.

Got a thematic presentation? Papyrus is your go-to. It’s like that themed costume that just nails it. Great for historical or cultural topics, but use it sparingly.

Bradley Hand

Imagine your slides handwritten by a pro. That’s Bradley Hand for you. It gives a personal, handwritten feel, ideal for when you want to add a human touch.

Abril Fatface

Abril Fatface is like that elegant, bold headline in a high-end magazine. It’s classy and has a strong presence. Perfect for making a statement.

Dosis is like a breath of fresh air. It’s modern, it’s friendly, and it works wonders in presentations that need a touch of lightness.

KoHo is a bit unique. It’s like that indie music band that only the cool kids know about. Great for making your slides stand out with a distinct style.

DM Serif Display

Think of a grand opening scene in a movie. That’s DM Serif Display. Dramatic, eye-catching, and perfect for those big, bold statements.

Heebo is the understated hero. It’s clean, it’s modern, and it’s incredibly versatile for any kind of slide deck.

Practical Tips for Font Usage in Presentations

Alright, let’s land this plane. We’ve talked about the best fonts for PowerPoint presentations , but how do we make them really work? It’s like knowing the ingredients to a recipe, now let’s cook. Here are some practical tips to make sure your font game is strong and your presentations are on point.

Typography Best Practices

Using Bold and Italics

• Bold and italics are like spices. Use them to highlight important stuff, but don’t overdo it. Too much, and your slide looks cluttered. Just right, and it can really drive a point home.

Avoiding Overuse of Decorative Fonts

• Decorative fonts are fun, but they’re like that one friend who’s a bit too loud at parties. Use them for titles or to add a bit of flair, but keep the body text simple and readable.

Layout and Design Considerations

Text Alignment and Spacing

• Alignment and spacing are like the rhythm in music. Align your text so it’s easy on the eyes. Left alignment is usually the safest bet. And spacing? Give your words some breathing room. Too cramped, and it’s a visual nightmare.

Handling Widows and Orphans

• Widows and orphans are those single words or short lines that end up alone at the top or bottom of a slide. They’re like that one popcorn kernel that didn’t pop. Try to avoid them; they can make your slides look messy.

FAQ On The Best Fonts For Powerpoint Presentations

What’s the best font size to use in powerpoint presentations.

For readability, especially in larger rooms, start with a 20-point font and adjust up if there’s space. Never drop below 18 points, though. You want that sweet spot where folks in the back won’t be squinting and everyone stays engaged with your  slide content aesthetics .

How many different fonts should I use in my presentation?

Stick to the classic two-font max rule. Pair a  sans-serif  for your headers with a  serif  for body text, or vice versa. It’s like salt and pepper – basic but essential for that  professional PowerPoint  slide flavor. Too many fonts and you risk a visual cacophony.

Which font is best for PowerPoint slide readability?

Arial  and  Calibri  lead the pack for  screen readability , thanks to their sans-serif clean lines. Helvetica’s another crowd-pleaser, modern, crisp, an all-around safe bet. These fonts are like your trusty wingman, ensuring your message flies across the room, crystal clear.

Can I use custom fonts in my PowerPoint?

Absolutely, custom fonts can be the cherry on top for your  branding . But proceed with caution. If the presentation’s going places beyond your own machine, remember that custom fonts might not come along for the ride unless they’re embedded or universally available like those from  Google Fonts .

Is it okay to use bold and italics in a PowerPoint presentation?

Yes, it’s more than okay; it’s strategy!  Bold  is your shout, and  italics  are your whisper in the  visual communication . Use them wisely to drive points home. But like any good spice, don’t overdo it. Too much and you’ll distract from your slide’s main message.

What’s a good font for a professional PowerPoint presentation?

Calibri  and  Helvetica  exude professionalism with their sleek, clean lines, perfect for that boardroom setting. If you’re aiming for a  typography best practice , these fonts mean business, ensuring your content doesn’t just speak – it resonates.

Why should font choice in PowerPoint presentations matter?

Font choice is your silent communicator; it sets the mood, embeds your brand, and ensures that the audience takes away exactly what you’re putting down. Choose wisely, and your presentation’s  visual hierarchy  is precise, setting you apart as a thoughtful presenter.

How do I ensure my chosen font is accessible to all audience members?

Prioritize  accessibility  by opting for  audience-friendly typography  – high contrast, larger size, and sans-serif typefaces. Simple, clean fonts like Arial or Verdana are your go-to’s here. They don’t just meet accessibility standards, they ensure your message reaches everyone, no barriers.

Does the font color matter as much as the font type in presentations?

Absolutely. The font color is the co-pilot to font type. Aim for contrast—the classic black on white, or white on dark backgrounds works wonders. Keep it legible and avoid color combinations that are tough for color-blind individuals.

What’s the best way to pair fonts in a PowerPoint presentation?

Pairing fonts is like a duet – aim for harmony but distinguishable voices. A  sans-serif  like Arial for headers, with a serene serif like Times New Roman for body text, creates a  consistent typography  without a jarring disconnect. Stick to fonts with contrast in weight and style for that professional edge.

So there you have it. We’ve journeyed through the landscape of  PowerPoint font styles , weaving past the  serifs , the  sans-serifs , and those hybrid characters to elevate your slides from zero to hero.

Remember,  readability  is king, so those  legible screen fonts  we’ve talked about are your loyal subjects. Keep the contrast high, and size generous. Relay consistency with up to two fonts – no more, no less. It’s the golden rule.

And those  font pairings  we discussed? They’re your secret sauce for memorable slides. Think mac and cheese, but for the eyes. A  visual hierarchy  can transform your message, making it the star of the show— impactful ,  professional .

These  examples of the best fonts for PowerPoint presentations ? They’re not just tips. They’re game changers. The choices you make here can turn a good presentation into a  great  one. So, go forth and create. Your audience awaits that stroke of genius.

If you liked this article about the best fonts for PowerPoint presentations, you should check out this article about  the best fonts for dyslexia .

There are also similar articles discussing  the best fonts for menus ,  the best fonts for infographics ,  the best fonts for Instagram posts , and  the best fonts for websites .

And let’s not forget about articles on  the best fonts for Facebook ads ,  the best fonts for billboards ,  the best fonts for embroidery , and  the best fonts for letters .

Also, you can check here the version of this article about fonts for PowerPoint presentations in German .

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How to choose the best fonts for PowerPoint Presentations

• November 10, 2023
• Last updated: February 28, 2024

PowerPoint is one of the most popular and versatile tools for creating and delivering presentations. Whether you are pitching an idea, teaching a lesson, or sharing information, you want your slides to be clear, consistent, and compelling. But beyond the storyline, one of the key elements that can make or break your presentation is the choice of fonts.

Fonts are more than just letters and symbols - fonts can help convey meaning, mood, and personality. They can also affect the readability and legibility of your text, which is crucial for keeping your audience engaged and informed.

In this blog post, we look at the different styles of fonts, recommendations of the best fonts for PowerPoint presenting vs printed reports and we share some hints and tips on how to choose the best font for PowerPoint presentations based on your audience and delivery method.

What are the types of fonts?

Before we dive into the specific fonts that work well for PowerPoint, its helpful to have an overview of some basic terminology and categories of fonts. Fonts can be classified into two main groups: serif and sans serif. Here's a quick explanation of each style:

• Serif fonts  have small strokes or lines at the end of each character, such as Times New Roman, Georgia, or Garamond. They are often associated with tradition, elegance, and formality.
• Sans serif fonts  do not have these strokes or lines, such as Arial, Helvetica, or Verdana. They are often associated with modernity, simplicity, and clarity. They are also more readable on-screen than serif fonts, which can look blurry or pixelated.

There are also other types of fonts, such as script, decorative, or monospaced fonts, but they are usually not recommended for PowerPoint presentations because they can be hard to read (or distracting!).

What are the factors to consider when choosing the best font for presentations?

When choosing a font for PowerPoint presentations, it's important to consider the following factors:

• Readability : How easy is it to read the text on your slides? You want to choose a font that is clear and crisp, especially if you have a lot of text or small font size. You should also avoid using too many different fonts or styles in your presentation, as this can create visual clutter and confusion. Consider as part of this the intended delivery format - for example, will you be presenting the slides in an auditorium or emailing/ printing a deck for individuals to read through on their screen or on paper?
• Design : How well does the font match the theme and tone of your presentation? You want to choose a font that reflects your intended message and brand (or personality, for individual presentations). For example, if you are presenting a creative or playful topic, you might want to use a font that has some flair or fun. However for presenting a serious or professional topic, you might want to use a font that has some weight or authority.
• Style : How do you want to emphasize or differentiate certain parts of your text? You can use different font styles, such as bold, italic, underline, or color, to highlight important words or phrases in your presentation. However, you should use these styles sparingly and consistently, as too much variation can reduce the impact and coherence of your text.

What are some examples of good fonts for PowerPoint presentations?

Based on these factors, here are some examples of good fonts for PowerPoint presentations in 2023. 

• Sans serif fonts : These are fonts that do not have small strokes or lines at the end of each character, such as Arial, Helvetica, or Verdana. They are often associated with modernity, simplicity, and clarity. They are also more readable on-screen than serif fonts, which can look blurry or pixelated.
• Simple and clean fonts : These are fonts that have a clear and crisp design, without too much embellishment or decoration. They are also versatile and adaptable, as they can suit different themes and tones. Some examples are Verdana, Roboto, Fira Sans, and Montserrat.
• Fonts that match the font size : These are fonts that look good at both big and small sizes, without losing their quality or legibility. They are also not too thin or too thick, as this can affect the readability of your text. Some examples are Tahoma, Segoe UI, Georgia, and Bentham.

Suggested Fonts available in standard PowerPoint versions from 2007 onwards

There is an almost unlimited number of fonts available for download on the internet, that you could choose to use for your presentations. To keep things easier, we have focused on a list of fonts that are all available in standard PowerPoint.

Some of the simple and clean fonts great for presentations and available in standard PowerPoint:

• Calibri : Calibri is a sans serif font that has a modern and elegant look. It is the default font for PowerPoint since 2007 and it is very readable and versatile.
• Helvetica : Helvetica is another sans serif font that has a clean and sleek look. Helvetica is one of the most popular fonts in the world and it is very clear and adaptable.
• Garamond : Garamond is a serif font that has a vintage and classy look. It is very legible and stylish, as it has a distinctive contrast between thick and thin strokes.
• Gill Sans : Gill Sans is a sans serif font that has a friendly and playful look. It's very readable and expressive, as it has a lot of character and charm.

You can view and compare the fonts in this screenshot:

PowerPoint 2023 Font update including Aptos

In July 2023, Microsoft introduced Aptos as the new default font for PowerPoint. Aptos is a sans serif font that has a modern look. If you are a Microsoft 365 user, you will have access to Aptos from mid 2023. Users on older versions of Office will continue to have the fonts listed above. Aptos replaces Calibri as the default font for PowerPoint (but Calibri and the other fonts listed above continue to also be available in PowerPoint!).

Along with the Aptos introduction, Microsoft commissioned the design of an additional 5 fonts which have been added to PowerPoint, Excel and Word:

• Aptos : a sans serif font that has a modern look, which is being rolled out as the new default Office font for Microsoft 365 users
• Bierstadt : a sans serif font, designed to be more angular and precise than Arial with high readability in mind.
• Grandview : a sans serif font which has been specifically designed as a high legibility font for use in body text, on any device.
• Seaford : a sans serif font inspired by old-style serif text typefaces. While Bierstadt is more angular, Seaford is more organic.
• Skeena : a sans serif font inspired by traditional serif text typefaces. There is intentional contrast between the thick and thin in the strokes. Designed for body text in long documents and presentations.
• Tenorite : a sans serif font, Tenorite was designed to be an easily readable font at small sizes onscreen, with larger punctuation.

Suggested Presentation Fonts to download for PowerPoint

If you don't like the look of any of the fonts available in PowerPoint, you can also download additional fonts. Note that you will need to also embed any non standard fonts in a presentation if you are distributing it to others (refer to the next section for how to do this).

The following fonts are Sans Serif and Serif fonts which are modern and easy to read. They are not available in standard PowerPoint, however you can easily download them online and install them for PowerPoint.

• Lato : Lato is a sans serif font that has a modern and elegant look. It is very readable and versatile, as it comes in different weights and styles. Lato is recommended for both headers and body text in your presentation.
• Roboto : Roboto is another sans serif font that has a clean and sleek look. It is also very readable and adaptable, as it has many variants and styles. Roboto is recommended for both headers and body text in your presentation.
• Bentham : Bentham is a serif font that has a vintage and classy look. It is very legible and stylish, as it has a distinctive contrast between thick and thin strokes. You can use Bentham for headers or sub-headers in your presentation.
• Fira Sans : Fira Sans is a sans serif font that has a geometric and futuristic look. It is very clear and dynamic, as it has a wide range of weights and styles. You can use Fira Sans for headers or sub-headers in your presentation.
• Montserrat : Montserrat is a sans serif font that has a friendly and playful look. It is very readable and expressive, as it has a lot of character and charm. You can use Montserrat for headers or sub-headers in your presentation.

How to embed non standard fonts in PowerPoint presentations

As noted in the section above, if you choose to download a non standard PowerPoint font for your presentation, you need to embed the font in your presentation, if you plan to share the presentation electronically with others. To do this:

• With your presentation open, from the PowerPoint Ribbon, click the File  tab and then click  Options 
• From the left menu select the  Save  tab.
• The second last menu option is Preserve fidelity when sharing this presentation . Check the Embed fonts in the file  check box. We recommend also checking the Embed all characters (best for editing by other people) if you are intending for your presentation to be edited by others.

How to apply fonts to your PowerPoint presentation?

Once you have chosen the fonts that you want to use for your PowerPoint presentation, you need to apply them to your slides. Here are some steps to follow:

• Select the text that you want to change : You can select a single word, a sentence, a paragraph, or the entire slide. You can also select multiple slides at once by holding the Ctrl key and clicking on the slides in the left pane.
• Open the Font dialog box : You can open the Font dialog box by clicking on the Home tab, then clicking on the small arrow in the bottom right corner of the Font group. Alternatively, you can press Ctrl + D on your keyboard.
• Choose the font that you want to use : You can choose the font from the drop-down list in the Font dialog box. You can also choose the font size, style, color, and effects from the same dialog box. You can preview how the font looks like in the Sample box at the bottom.
• Click OK : Once you are happy with your font choice, click OK to apply it to your selected text.

You can also use themes and templates to apply fonts to your PowerPoint presentation. Themes and templates are pre-designed sets of colors, fonts, and layouts that you can apply to your presentation with one click. You can choose from the built-in themes and templates in PowerPoint, or you can create your own or download from online sources.

To apply a theme or template to your PowerPoint presentation, follow these steps:

• Open the Design tab : You can open the Design tab by clicking on it in the ribbon at the top of your screen.
• Choose a theme or template : You can choose a theme or template from the gallery in the Design tab. You can also click on the Browse for Themes button at the bottom of the gallery to find more themes or templates on your computer or online.
• Click on the theme or template that you want to use : Once you click on a theme or template, it will be applied to your entire presentation. You can see how it changes the colors, fonts, and layouts of your slides.

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Correct Font Size for PowerPoint Presentations

Presentations are a great tool to impart knowledge and communicate your message to many people at the same time. Not being able to easily read text can annoy people very quickly. Presentations may think that a font size or color looks fine on their computer screen. But what often looks great on your screen might not look the same when shown on a projector screen. Here is some time tested advice on how you should use fonts in your presentation.

What Is The Best Color for Fonts in a Presentation?

Make sure that the font is in contrast with its background. If the color of the font and the color of the background is too similar, then even a large font will be difficult to read. You might want to avoid Red-Green, Orange-Blue, and Red-Blue color combinations. Instead, try using White or Yellow text on a Dark Background.

Learn to optimize your presentation for people with common forms of color blindness  here .

What Is The Best Font to Use in a Presentation?

Common are the best fonts for PowerPoint e.g. Arial, Times New Roman, Calibri, etc. They are simple, universally accepted, and they won’t be problematic when you share your presentation with other people using email.

Only use a fancy third-party font when the presentation computer will have that font installed on it, and if you’re willing to make another version of the presentation for emails.

What Is The Best Size for Fonts in a Presentation?

The size of fonts to use in a presentation depends on the visual acuity of the audience. Perfect vision is 20/20. According to Dave Paradi , font size should be 36 to 44 points for titles, and 24 to 32 points for normal text. That is if we assume that most people in the audience will have a 20/40 visual equity. This is a very conservative number, and it should work for pretty much anyone.

Topics Best color font for PowerPoint presentations Best font size for PowerPoint presentations best fonts for PowerPoint Best fonts for PowerPoint presentations Using new fonts in PowerPoint

Category Presentation Tips

Written by Ahmad

Ahmad is a technology blogger and a Computational Physicist. He breaks down the science of delivering presentations, and shows how to make use of a presentation in business, productivity, and much more

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Blog > How to find the best font for your PowerPoint presentation

How to find the best font for your PowerPoint presentation

07.26.21   •  #powerpoint #tips.

An important point for PowerPoint presentations is to choose a suitable font that is easy to read but at the same time shouldn't be boring. Are you still looking for a good font for your presentation? We have listed a few tips for you here.

Serif or Sans Serif font?

Serif fonts are fonts that have fine lines at the end of the letters, such as the Times New Roman font. They are especially used in print.

Fonts without serifs appear more modern and are easier to read, which is why it makes sense to use a sans serif font for the texts. The resolution of these fonts is also better on the beamer, which is why they are mostly used for presentations.

However, you should always pay attention to the topic you are giving your presentation on. Above all, you should bear in mind that serif fonts tend to look older, while sans-serif fonts look modern. Think about what you want to communicate with your presentation and then choose a suitable font.

Which fonts look good together?

To avoid your presentation looking messy or confusing, do not combine more than 2 fonts. It is best to use a different font for headings than for bullet points.

When combining different fonts, make sure that the two fonts are not too similar and that they differ from each other. The contrast between them should also not be too great, otherwise the whole thing will look inharmonious. It makes sense to combine a serif font with a sans serif font.

Another possibility is to combine fonts from the same font family. The contrast is usually created by different stroke widths and the text looks harmonious.

What is a good font size for PowerPoint presentations?

When choosing the font size, it is best to consider where the presentation will be given and how far away the audience is. The font should be large enough to be easily read from the very back.

Headings should be somewhere between 40pt and 50pt. The individual bullet points should not be smaller than 20pt and can be up to about 32pt.

To make the presentation easy to read, it is important to have a high contrast between the background and the font. It is best to always use a light font on a dark background or vice versa. The best contrast is between black and white.

Best fonts for PowerPoint

So finding the best font for you depends on many factors. But we have listed a few fonts here that do well in presentations.

This is a rather new font and therefore optimised for the screen. Its particularly wide spaces make it easy to read.

Like Verdana, Segoe UI is particularly easy to read on the screen. Its narrower character spacing also makes it very suitable for headlines.

Corbel appears very organized, clear and serious. It has also been optimised for presentations and is still easy to read even at greater distances.

Palatino is a rather unusual font that stands out from all the default fonts. It looks very elegant and is easy to read.

This is one of the oldest fonts and is more of a font style that includes fonts such as Garamond ITC and Adobe Garamond.

Tahoma is a very legible and clear font that is especially popular for presentations.

Century Gothic

Century Gothic has a geometric style and is particularly suitable for headlines and small amounts of text.

Script, italic and decorative fonts tend to read slowly and interrupt the flow of reading. It is better to avoid such fonts in your presentations.

Download fonts for PowerPoint

Would you like to use a font that has perhaps not been seen that often? Then you can also search for a nice font for your PowerPoint presentation on Google Fonts and download it for free.

When you have found a suitable font, select it and click on Download. Then open the ".ttf file" and click on Install. You can now use the font in your PowerPoint presentation.

Embed fonts in PowerPoint

If you now use one of the fonts you have downloaded, there is only one problem you need to be aware of.

You may be giving the presentation on another computer that does not have the font installed. Your selected font will then simply be replaced by a standard font so that at least the text can still be read.

What you can do about this and how to embed fonts in PowerPoint can be read here.

What is the best font for PowerPoint?

Some fonts that will look good in your presentation are: Verdana, Segoe UI, Corbel und Tahoma. But finding the right font for your PowerPoint depends on many factors. We have written down some tips for you to find the best font.

What is the best font size for PowerPoint?

The font should be large enough to be easy to read even at greater distances. Headings should be somewhere between 40pt and 50pt in size. Bullet points should not be smaller than 20pt and can be up to about 32pt.

Which fonts look good together in presentations?

Do not combine more than 2 fonts in your presentation. Use one for headings and one for the bullet points. If you combine different fonts make sure that they are not too similar but also that the contrast between them is not too great. A good combination for example is Cambria and Calibri.

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Helena supports the SlideLizard team in marketing and design. She loves to express her creativity in texts and graphics.

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50+ Best Fonts for PowerPoint Presentations

Picking the right font for your presentation is probably the most important part of designing a PowerPoint slideshow. If your font isn’t readable, you’ll have a confused audience. We explored the web to find this collection of the best fonts for PowerPoint presentations to help you choose the best font for your slideshow design.

When designing a PowerPoint presentation it’s easier to just pick a font from the default fonts collections installed on your computer and just finish making the slides. But, a unique, custom font can help you create a winning presentation that shows off professionalism.

Choosing a unique font with the right weight and creative design will allow you to not only design a presentation that looks more original, but also to quickly attract the attention of your audience.

In this collection, we’re featuring some of the best fonts you can use to design professional slides for all kinds of PowerPoint presentations from business to startup pitch decks, school presentations, and much more.

We’re also featuring a few helpful tips for choosing a presentation font to help get you started.

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Config – Complete Font Family (40 Fonts)

Unlike most other font families, Config is a complete font family made just for professional designers and creatives. This font family comes with a total of 40 fonts.

Config includes 40 fonts in 8 different styles and in 10 weights. You also get italics, ligatures, alternatives, and much more with this font pack.

Why This Is A Top Pick

This is truly a special font pack that will help you design not only professional presentations but also many other types of print and digital designs. With 40 fonts, you’ll have plenty of options to choose from.

Devant Horgen – Modern Font for PowerPoint

This is one of the best fonts for presentations that features a tall and bold letter design that’s simply perfect for crafting titles for your slides. The font also comes in two different styles featuring glyphs, multilingual support, and web fonts.

Jungle East – Font For PowerPoint Titles

The quirky and simple design of this font makes it a great choice for PowerPoint presentations. It’s especially ideal for presentations about casual and lifestyle topics. The font features all-caps letters with lots of creative alternate characters.

Lost Signal – Font Duo for PowerPoint

With this font, you get a two-in-one deal as it comes with two unique fonts. It includes a regular font and an outline version that you can pair to craft attractive titles and designs for your presentations and various other projects.

Apple Juice – Fun Font for Presentations

Apple Juice is a fun font that will fit in great with presentations related to kids, education, schools, and more. It features uppercase and lowercase characters along with multilingual support.

Vistol Black – Free Font for Presentations

Vistol Black is a free font that comes with a very clean and professional letter design. It’s great for all your business and corporate presentations, especially for designing titles that grab attention.

Meribold – Modern Font for Presentations

This font has one of the coolest-looking letter designs that will make your titles and headings look extra sharp on presentation slideshows. It has bold letters with thick strokes to instantly grab your audience’s attention.

PlainScribe – Clean Font for PowerPoint

This font comes in two different styles featuring a regular and outline version, along with italics for both fonts. You can combine these two fonts to create attractive titles and text for PowerPoint presentations.

Handcraft Chalk Font for Presentations

If you’re going with a chalkboard-style handcrafted look for the presentations, then this font is a must-have for your project. It has a chalk-style letter design with a set of all-caps characters.

BRIGHTONS – Bold Title Font for PowerPoint

Brightons is a bold title font family that includes 16 different fonts with different weights. It’s a fantastic choice for designing big headings and titles for your PowerPoint slides that stand out.

Open Runde – Free Sans Font for PowerPoint

This free font has a very casual and clean letter design featuring rounded edges and beautifully smooth characters. You can use it to craft both titles and paragraphs for presentations. And it’s free to use with commercial projects.

Leading – Bold Sans Serif Font for PowerPoint

Leading is a modern sans-serif font that features a set of clean and thick letters. The font is perfect for adding attention-grabbing titles to your slideshows and presentations.

Chalk Brush – Creative Font for Presentations

This font combines two different styles of fonts to create a unique look. It takes elements from brush and chalk-style fonts to offer a unique handwritten letter design, which you can add to your own PowerPoint presentations.

Milkyway – Playful Font for PowerPoint

The retro and groovy design of this font will make any presentation stand out from the crowd. It features a fun and playful letter design that is ideal for all your PowerPoint slideshows related to casual and entertaining topics.

Sans Block – Handwritten Font for PowerPoint

If you’re looking for a font with a more personalized handwritten look, then this font is perfect for your presentations. It features a thin and minimalist letter design that’s especially suitable for school and educational slideshow designs.

RL Madena – Free Font for Presentations

This font is also free to download and it comes with an elegant serif letter design. It will make your typography look extra stylish in fashion and lifestyle-related presentations. The font is free for commercial use.

San Marino – Urban Font Family for Presentations

San Marino is another professional font that features clean-cut geometric letters. This font comes in 4 styles for you to choose from. And it’s suitable for business, lifestyle, and creative PowerPoint slideshow designs.

Kod Hulling – Rounded Fonts for PowerPoint

Want to add a casual and friendly look to your presentation slides? Then use this font to craft your slides with a classic look. The font comes with a very unique design featuring both uppercase and lowercase letters.

Miracle World – Elegant Font for Presentations

This font has the perfect design for crafting titles in presentations for luxury businesses and elegant lifestyle brands. It includes lots of stylistic characters and ligatures to help you design unique titles and designs for your slideshows.

Action Hero – Brush Font for PowerPoint Titles

With this brush font, you can design attention-grabbing titles for your fun and casual presentations. It has an 80’s action movie-themed letter design that comes with a set of cool all-caps letters. And with lots of alternate characters.

Quanty – Free Modern Font for PowerPoint

This free font is also great for designing titles in your PowerPoint slides. It has a simple and clean letter design that will add an extra-professional look to your presentation. The font is free to use with personal projects.

Indigo – Chunky Font Duo

Indigo is a modern and creative font that features a bold and thick character design. This font is ideal for designing titles and the headers of your presentations. It comes in both regular and outline styles.

Maximum Profit – Business Presentation Font

If you’re creating a business explainer PowerPoint presentation, Maximum Profit will help you hit a home run. It comes with a full set of uppercase and lowercase letters, numbers, punctuation, multilingual support, and more. Try it out today!

Mosra – PowerPoint Presentation Font

Looking for a typeface that feels right at home on virtually any kind of PowerPoint presentation? Mosra is a solid font choice that will help you create a presentation that stands out from the pack. We recommend you choose Mosra for your upcoming pitch deck or add it to your shortlist at the very least.

Cornerone – Corporate Presentation Font

Say hello to Cornerone, a simple, round typeface that will add a vintage flair to your presentation, and take it to a whole new level. Available in bold and regular styles, and cyrillic, and latin alphabets, Cornerone provides a surprising amount of creative control in your hands.

Cholens – Free Sans-serif Font

Modern, and classy, Cholens is a rounded sans-serif font that can be a solid choice for PowerPoint presentations of any kind. It contains uppercase and lowercase letters and is available for you to download without spending a penny. Get it now.

Mike Sans – Square Font

Mike Sans is a sans-serif font family that features a unique square and slightly rounded character design. The font includes 8 weights ranging from thin to heavy. It’s ideal for both title and paragraph text designs of presentations.

Metropolis – Font Family

Metropolis is an elegant serif font family that comes with a mix of modern and vintage design elements. It features a design inspired by the 1927 Fritz Lang movie of the same name. This font is perfect for crafting business and professional presentation slideshows.

RNS Miles – Geometric Sans Font

RNS Miles is a modern sans-serif font featuring an attractive design. It’s been crafted with a combination of “geometric shapes, open forms, and grotesque mood”, which gives the font a unique look. The font includes 7 different weights with 7 italic versions of the font.

CA Texteron – Six Weight Text Font

Texteron is a professional font that comes in 6 different weights, including bold, heavy, and small caps font styles. The font features an elegant design that makes it perfect for designing the paragraph text of your PowerPoint slides.

Peace Sans – Free Presentation Font

Peace Sans is a bold display font with thick character design. This font is most suitable for designing titles and headers of your presentations. It’s free to use with your personal projects.

Univia Pro – Free Font Family

Univia Pro is a family of sans-serif fonts that features multiple font weights ranging from thick to bold designs. You can use it to design both titles and body text of your presentations.

Italo – Creative Font

Italo is a creative sans-serif handwritten font that comes with a unique design. It’s most suitable for designing PowerPoint slides for entertaining, fun, and creative presentations. The font also includes lots of glyphs and alternate characters as well.

Brother Typeface

Brother is a yet another creative font that comes with a bold design, making it best for using to design the titles of your slides. The font comes with both uppercase and lowercase letters, numbers, and punctuations.

Vistol – Free Sans Serif Font Family

Vistol is a free font family that features a set of clean and minimalist sans serif characters. The font includes 9 different font weights ranging from thin to extra bold and black.

This font is ideal for designing both titles and body text of your presentations as it includes both uppercase and lowercase letters.

The simple and attractive character design gives this font family a special place on our list. It’s also completely free to use with your personal and commercial projects.

Cansu – Free PowerPoint Font

While you’ll find a number of freebies on our list, when it comes to choosing the one that we like the most, Cansu definitely takes the cake. With an air of minimalism, the font is perfectly suited for a variety of presentation formats.

Addington CF – Serif Font Family

Addington is a family of serif fonts that feature a very formal design. It’s perfect for designing PowerPoint slides for business and professional presentations. The font comes with 7 different font weights including roman and italic sets.

Avera Sans – Font Family

Avera is a unique family of sans-serif fonts that comes in 3 different styles, a brush font, a handcrafted style font, and a sketch style font. This font family will come in handy when designing many different types of slideshow presentations.

Calama – Free Condensed Font

Calama is a free font that comes with a narrow condensed design. This type of fonts is best not to be used as your body text font. But it will make your titles look great.

Mathison – Free Modern Display Font

Mathison is a free serif font that has a unique design of its own. This font is perfect for crafting unique headers and sub-headers in your presentations. It’s free to use with personal and commercial projects.

Cormier – Art Deco Font

Cormier is a creative font that comes with an art deco inspired design. It includes 3 styles of fonts: Rough, Double, and Regular. The font features all-uppercase letters, numbers, and punctuations.

Metrisch – Sans-Serif Font Family

Metrisch is a minimalist sans-serif font that features an elegant design. The font comes in 7 different weights to match both the titles and text in your slides. It’s most suitable for making slides related to business and professional projects.

Frank – Modern Font Family

Frank is a bold font that comes with a modern design. It includes 4 different fonts, including oblique and rough styles. And the fonts are available in 5 different weights, making a total of 20 fonts.

Bistro – Handcrafted Font

Bistro is a creative font with a handcrafted design. This font is perfect for designing slides related to creative work, kids, school presentations, and more. It comes with 3 different weights and in both serif and sans-serif versions.

Hunky Dory – Fun Bold Font

This cute and adorable font features a fun and quirky design that makes it most suitable for designing presentations related to fun events. It will especially help get the attention of children.

Mosk – Free Clean Sans-Serif Font

Mosk is a modern sans-serif font family that comes with 9 different font weights. You can use this free font to design both titles and paragraphs of your PowerPoint presentations.

Manrope – Free Geometric Sans-Serif Font

Manrope is a unique sans-serif font that comes with 7 different weights. It features a geometrically accurate design that makes it perfect for all kinds of business and professional presentations.

Venice Serif – Font Family

Venice is a serif font with an elegantly thin design. The font comes in multiple weights, including light, bold, and italic versions. It also includes 195 glyphs and it’s best for fashion and luxury presentation designs.

Granite – Modern Brush Font

Granite is a creative brush style font you can use to design bold and creative PowerPoint slides. The font includes lots of swashes and glyphs. It’s perfect for slides with colorful images and graphics.

Bison – Bold Font Family

Bison is a bold font family that comes with several unique font styles, including regular and outline versions of the font. It also features italics, numbers, and punctuations as well.

Frosty – Modern Typeface

Frosty is a creative font you can use to design the titles of fun and attractive slides. The font features a quirky design that will work well with colorful and minimalist PowerPoint presentations.

Hobart – Minimal Typeface

This sans-serif font is ideal for designing creative and business slideshow presentations. The font features a design inspired by a font released in the 20th Century and it comes in 3 different weights.

4 Tips for Choosing a Presentation Font

If you’re new to creating presentations, follow these tips to find the best font for your design.

1. Choose Fonts That Improve Readability

Most PowerPoint presentations include two different types of text titles or headings and paragraph text. When designing both types of text, you need to take readability into account.

Where are you presenting your slideshow? Will it be at a big conference for a big crowd? Or a small team meeting at the office? Depending on the situation, choose a font and a font size appropriately. For example, if you’re presenting the slideshow to a crowd at a large hall, you may want to use an easy to read sans-serif font with larger font size for paragraph text to let people in every corner read the text more easily.

2. Use No More Than Two Fonts

It’s best to use two different fonts for your titles and paragraph text. But, avoid using more than two fonts. Some people actually use one font for titles, one for bullet points, one for paragraphs, and another for sub-headings. This is a mistake that only creates confusion and destroys professionalism.

Use two matching font pairs for titles and paragraphs, preferably sans-serif fonts.

3. Keep Consistency

One of the biggest mistakes people make when using fonts in presentations is choosing different font styles that ruin readability. For example, using a script font for paragraphs is a terrible choice.

When choosing different fonts, also remember to keep consistency. Don’t use different fonts for each and every slide in your presentation.

4. Avoid Using All-Caps Fonts

Some fonts only include uppercase letters and doesn’t come with lowercase letters. When choosing a font, remember to check whether your font includes both sets of letters.

While all-caps text is suitable for designing titles and headings, it’s not a good choice for body text. You should try to avoid using all-caps fonts altogether especially when designing professional and business presentations.

Font sizes: Design for the last row!

How large should texts in presentations be so that they can also be read in the back rows here is the answer.

For the correct PowerPoint font size, Guy Kawasaki’s rule of thumb is: “The smallest font size you should use is the age of the oldest viewer divided by two. Therefore, it is better not to use references and footnotes in the presentation, both belong in the handouts and are no longer recognizable from row 2 anyway. From our experience, font sizes below 14 points are not suitable for a presentation that is held. For headlines you should use at least 26 points when creating your slide master .

You should also avoid too small font sizes for charts and diagrams. Especially if you are presenting to a larger audience.

PowerPoint font size for reading presentations:

If you create a PowerPoint presentation to be sent by e-mail and then read on the monitor or printed (reading presentation = all information is on the slides), then slightly different rules apply: at least 10-12 points for continuous text and 16 points for headlines.

Line spacing is also important!

For the line spacing (ZAB) you should set approx. 120%-130% of the font size. If the line spacing corresponds to the point size of the font, the text is uncomfortable to read. The line spacing (ZAB) is too BIG if it is >150% of the font size.

Very long lines are harder to read and should be softly wrapped with SHIFT + ENTER! Maximum 40 to 60 characters per line.

The size of the slides also plays an important role: the smaller the slide, the larger the font size.

16:9 widescreen film 33,87 x 14,29 cm and 4:3 film 25,4 x 19,05 cm

Hold presentation Heading: approx. 26. point // Continuous text: 14 – 16 point.

Reading presentation Heading: from 16 points // Continuous text: 10 – 12 points.

16:9 wide screen slide in the format 25,4 x 19,05 cm (old 16:9 format)

Hold presentation Heading: approx. 33 points // Continuous text: 18 – 21 points.

Reading presentation Heading: from 21 points // Continuous text: 13 – 13 points.

The optimal line spacing (ZAB): Rule of thumb: factor approx. 120%-130% of the font size. Alternatively, select “Simple” in PowerPoint line spacing.

We optimize your presentations!

Donald Völker Managing Director, Creative Director

Fon +49 (0) 4108-419 888 E-Mail d.voelker@v2-powerpoint.de

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Fonts in PowerPoint – Get the Best out of Your PPT with the Right Font!

Legibility and style are key in creating a convincing PowerPoint presentation. But it’s not just a stylish font that counts – text also needs to be organized so it’s easy for an audience to follow.

Knowing how to best use PowerPoint’s text boxes and fonts will go a long way in reinforcing the core message of your presentation. In this article, you’ll get lots of tips and tricks to help you master the use of fonts in PowerPoint.

What kind of fonts do you use? Are they serious, modern or bold? Which font combinations work best? Why are fonts so crucial in PowerPoint? Keep reading for practical tips and examples.

Typefaces: a quick summary

After Johannes Gutenberg invented standardized letterpress printing in the mid-15th century, mass communication experienced a major boom. Throughout the years, different typefaces and fonts have developed from different trends and intentions. They fall into three main font families: serif, transitional serif and sans-serif.

Serif font family: A serif is a decorative stroke that finishes off the end of a letters stem (sometimes also called the “feet” of the letters). The serif typeface, or font family, was the first typeface used for mass production. The letters were made up of separate individual parts that had to be assembled to fit together.

The serif typeface was purposely designed to resemble handwriting. However, due to its comparatively poor legibility, it is used today more as a decoration.

Transitional serif font family: Traditional serif is a more modern version of the serif typeface. The individual letter strokes are still finished off by serifs. But its bold, block-like structure makes the transitional serif font family far more legible than its predecessor. As a result, this typeface family quickly became a favorite of the 19th century.

Sans-serif font family: Officially, the first sans-serif typeface was published in 1896. From then on, this minimalist typeface quickly gained in popularity. It was particularly popular in the technical field. Following the global evolution of this field, sans-serif fonts became widely used and world-renowned.

Current versions of these fonts are standard in Windows and are all available in PowerPoint. An added bonus is that they’re recognized by most computers and look the same no matter how they’re used. This guarantees a degree of visual consistency.

Now that the different font families have been introduced, it’s time to start thinking about finding the right fonts for your PowerPoint presentation.

Popular fonts in PowerPoint

Since the 1980s, Arial has been the standard font in many presentations. It was developed by Robin Nicholas and Patricia Saunders who wanted to design a font that was particularly suitable for on-screen presentations. As a result, it quickly established itself as the standard Windows system font and held this position for over 20 years.

In 2013, Arial was officially replaced by the newer Calibri . According to many contemporary typographers, Arial now looks disproportionate and outdated.

The standard: Arial

Companies often argue that since Arial is installed on all computers and can be used everywhere, it should be used as the default font. Of course, there’s nothing technically wrong with using Arial as a standard font – it’s used not only in PowerPoint presentations but also in Word and emails.

But there is an increasing trend to consciously choose a font that stands out from others . First and foremost, the font must match your corporate design . Many companies have embedded their own brand fonts in their design, which they use primarily in marketing and communication.

Pros and cons: Arial is solid and strong, which enhances legibility. But Arial can quickly make slides with text blocks, bullet points and about 400 words per slide appear overloaded. Because of its dark-gray scale, the font can look as if it has been highlighted in bold, which can come across as heavy and too forceful.

People have widely differing opinions about Arial. To some, the shapes of many of the letters have a very closed effect, making them look inelegant and dated. For others, the font’s lack of distinct character gives it added gravitas.

The alternatives: Calibri and Calibri Light

We’ve been using Calibri and Calibri Light in all our templates at PresentationLoad for a while now. When a font is available in multiple “versions” (font styles), there are also more design options. Calibri Light has a more modern and lighter look; the lines of the font are finer, which definitely meets current design trends.

Combined with the normal Calibri, which can also be set to bold using the font function, this gives you three different options for text design. Give the different combinations a try!

Which font is right for me?

Are you looking for something other than Microsoft’s standard themes? Would you like to put together your own custom and personal design? Here you’ll learn important tips & tricks to create a professionally convincing font design in PowerPoint. This includes specific fonts as well as the combination of different fonts within one slide.

PowerPoint slides have two different types of text: heading and body :

1. Body text provides all the important info. The font should therefore be sans serif and easy to read.

2. Ideally, the heading font should harmonize with the font used for the body text.

Quick solution: Use the same font for the heading, just make it larger and/or darker (larger and darker fonts grab focus). Tip: Choose a deliberate contrast. For example, combine bold with narrow or sans-serif with serif (bold headings with serifs will stand out against the narrow sans-serif body text).

Which fonts work best together?

Finding the right combination of different fonts is not always that easy: the plethora of modern, stylish fonts can quickly become overwhelming. That’s why it’s important to have a guideline. That’s what we’ve done for you here:

Fonts that work on all Windows and Mac OS computers:

Arial, Calibri, Cambria, Candara, Century Gothic, Consolas, Constantia, Corbel, Courier New, Garamond, Georgia, Tahoma, Times New Roman, Trebuchet, and Verdana.

The following graphic shows you examples of which combinations work and which don’t:

The classic Arial differs only slightly from its successor, Calibri . There are no strong contrasts. These fonts are the right choice to clearly convey your presentation content to your audience.

In contrast to this is the combination of Garamond and Comic Sans . The mix of seriousness and playfulness is too confusing, and they end up negating each other’s intentions.

Cambria and Calibri work: The contrast is created by the serifs in the heading. Otherwise, the shape and degree of sharpness are similar. This is a subtle way to create a balanced font design.

Another winning combination is Georgia Pro Black and Georgia Pro . These two exemplary fonts come from the same typography family. The strong contrast is primarily created by different stroke weights.

Tip: Using too many different fonts in a presentation? Use this trick to correct all your slides in a snap:

With the Replace Fonts… command, PowerPoint lets you change the font on all your slides. Here’s where you’ll find this function:

Download or embed new fonts

As a designer, you are always looking for new, inexpensive fonts for PowerPoint presentations. There are now many providers on the Internet – some of them free of charge. Here we have compiled a list of reputable providers for you:

• com: some free fonts but most are subject to a fee.
• de: some free fonts but most are subject to a fee.
• google.com: (English language), all fonts are free.
• dafont.com/de: many free fonts organized into categories.

Learn more about embedding fonts in our article “ Embed fonts in PowerPoint “.

Tutorial: Add new fonts to PowerPoint

Using fonts that aren’t preset can be problematic. For example, corporate fonts may not display correctly on other computers or clients’ computers. This can lead to unwanted and unattractive results. This problem can be easily solved by simply saving (embedding) the fonts in the presentation.

Important: Due to licensing restrictions, it’s not always possible or permitted to embed all fonts. Normally, a company doesn’t acquire fonts, but only their rights of use. If you have any questions about this, please contact your font provider directly. You can often find information about licensing in the FAQ on their websites.

Embedding fonts in PowerPoint (2010, 2013, 2016, 2019):

• Launch PowerPoint 2010/2013/2016/2019 and open your presentation.
• Click the File tab and then Options .

Select Save in the left panel.

4. Select Embed fonts in the file and click OK.

You can choose to embed only the characters used in the presentation or all the characters in the font. This will increase the file size, but it allows text to be easily added or edited at any time.

Google Fonts: free, modern fonts for your presentation

Another option for designers to find new fonts is offered by Office itself: Google fonts . Microsoft’s huge selection of web fonts can be easily applied to all Office programs. Google fonts can be a major help in giving your PowerPoint presentation a customized, more modern look. They are free and available online which is why they are often referred to as cloud fonts .

Tip: Cloud fonts are only available for PowerPoint 2019 or Office 365. Their big advantage is that you don’t have to embed the fonts; the missing font is downloaded automatically on all computers with Office 365. You can recognize cloud fonts in Office programs by the small cloud icons to the right of them.

You can also find over 1000 font families at fonts.google.com . There are five general categories: Serif, Sans-Serif, Display, Handwriting and Monospace . Sans-serif (French for “without serifs”) fonts are particularly suitable for PowerPoint. They look modern and are the easiest for everyone to read during the presentation.

To make your headings and sub-headers more exciting, try choosing fonts from the Display category. These are especially eye-catching and chic in large font sizes. You can find inspiration in the Popular Pairings section, where you can find favorite combinations for your chosen font.

Important: Be careful not to use too many different fonts. As a rule, stick to a maximum of two. Otherwise, your presentation will quickly look chaotic or copied together.

Download and install additional Google/cloud fonts

• Go to www.fonts.google.com

• Search/filter a font. You can even type your own sentence to see how it will look in the fonts displayed below.
• Click on the font you want and then click + Select this style .

• A side menu, like a shopping cart, will automatically pop up where you can check your selection and then download it via Download all .
• Unzip the ZIP file on your PC. The fonts are TTF files –TrueType fonts that can be scaled without losing quality, just like vector graphics.
• In your Windows search bar, look for Fonts on your PC. Using drag and drop, you can now add the new fonts to the existing ones.

7. The new fonts will now be available when you open any Office 365 program (e.g., PowerPoint).

Make images stand out with the right font

The right combination of font and background image can evoke emotions, regardless of what the text says. Whether used for the beginning of your presentation or to introduce a new topic, images often have a stronger impact than a title alone. Here we show you a few practical examples:

We used Corbel for the first background image. This narrow, straight-lined font creates a modern, businesslike impression. This makes it ideal for financial reports or contemporary corporate presentations.

The font in the middle image is Broadway . As its name suggests, it falls more into the category of entertainment rather than business. This is a wonderful way to introduce topics relating to art, architecture, or culture.

The handwritten, familiar look of the Freestyler Script font on the right is casual. It’s a great way to introduce laid-back or fun topics to your audience.

Text layouts in PowerPoint

How you structure your text is just as important as the font(s) you use. As always, the goal is to present polished and well-structured content without using bullet points.

Everyone is familiar with bullet points in Word or similar Office applications. PowerPoint provides different formats for these bullet points and even provides the option of replacing them with your own symbols, shapes or icons.

Above is the classic PowerPoint text slide with 5 bullet points. Its disadvantage: The line spacing is all the same which makes the slide less than optimal (font used: Calibri Light 24 pt.).

At PresentationLoad, we prefer to steer clear of bullet points and pay more attention to spacing. Equal line spacing and tabs give the content a much stronger structure. Using our PowerPoint expertise, we’ll show you two examples of how to redesign a simple text.

First, we insert spacing after all paragraphs. Here we’ve used spacing of 15pt. This makes the individual spaces between the bullets or lines more clearly visible, which not only makes it easier to read, but also helps create a stringer text layout.

This example clearly shows that you don’t actually need bullet points . The clear separations after line breaks creates five distinct text boxes – even without bullet points.

You can also easily arrange your text into columns, delineating your text even more. To do this, use Add or Remove Columns in the Paragraph group . You can choose One, Two or Three Columns or click More Columns… to customize the number of columns you want. We chose 5 columns with a spacing of 1 cm.

This formatting makes structuring you text quick and easy. Since column formatting causes the text to break sooner, you may need to adjust the font size (we’ve used Calibri Light 18 pt.). In combination with images or icons, this makes it very easy to create attractive PowerPoint slides that quickly transform your text blocks into infographic-style charts.

This is all you need to inject your slides with new text design ideas, rearrange the reading direction and most importantly, move away from standard bullet points. If you like this new slide design, check out our templates. They provide a wide variety of vivid text layouts and icons for infographics. Here are some examples:

Infographics – Numbers

This template provides ready-to-use, customizable column slides with an appealing text layout to visualize key figures.

Business Icons

A comprehensive collection of over 400 business icons that you can easily edit, scale or color in PowerPoint. You’ll also find more infographic ideas with icons that you can quickly and easily customize and edit yourself.

Conclusion : The right font is crucial for a successful presentation

Fonts have a long history. Many of today’s popular fonts evolved over several centuries. Every font communicates a specific intention and creates impact . Unusual fonts often manage to arouse more emotions and thoughts through their appearance alone. Even standard fonts rely on their aesthetic to arouse interest.

Headings are most effective when they’re big, bold, dark and have serifs. On the other hand, more practical, sans-serif fonts are ideal for body text. This will not only increase the legibility of your content, but it will also make it much more accessible and persuasive.

Inspiration for new fonts and font combinations is provided by free font portals and Microsoft itself. To help you use Google fonts in your presentation, see the tutorial above. In addition, we’ve also given you tips from professional presentation designers on how to format and structure individual text blocks.

Get creative and use our tips & tricks to become a PowerPoint designer yourself! Or browse the PresentationLoad store for ready-made slide templates and other inspiration.

If you have any further questions about fonts in PowerPoint or indeed about PowerPoint in general, do feel free to email us at [email protected] . We’re always glad to help!

Looking for professionally designed slide templates for your presentation? Take a look around our store! We have a fabulous range of slides for download covering the business topics you need! ► Shop

You might also be interested in the following articles:

• Embed Fonts in PowerPoint
• PowerPoint Layout
• PowerPoint Icons

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30 Best PowerPoint Fonts for Powerful Presentations

Fonts in PowerPoint are a crucial design element for creating effective presentations. Choosing the right style, size, and color is essential for readability and visual appeal. It’s important to maintain consistency throughout your slides so everything looks professional and on point.

Once you’ve chosen a typeface, ensure readability through appropriate contrast between text and background. Consider size and proper alignment, as well as formatting options like bold or italics to emphasize key points. Don’t forget accessibility and font variety so everyone can enjoy your hard work with little to no problems!

Selecting and using fonts wisely in PowerPoint is essential to enhance the overall quality of your presentation. Prioritize readability and uniformity while aligning font choices with your content and audience. This creates an impactful, visually pleasing slide deck.

Best PowerPoint Fonts for Your Next Presentation

This sophisticated modern typeface from Yukita Creative is an excellent choice for fashion-oriented projects. Its graceful, slender letterforms lend themselves beautifully to branding and logo design.

With its low legibility height, it’s equally suitable for web design, advertising, and various communication materials. Supports 37 languages and includes OTF, TTF, and WOFF files.

Download Gullia

2. Oliviar Sans Italic Family

Inspired by geometrical fonts and humanist sans serifs, this font family by Adam Fathony consists of 7 styles (Thin, Ultralight, Light, Regular, Semibold, Bold, Black) and different weights (from Thin [100] to Bold [900]). Ideal for minimalist and brutalist themes.

Download Oliviar Sans Italic Family

3. GROTESKA

With influences from popular Swiss designs, this minimal sans-serif from Designova is clear and spartan by nature . You will get a total of 14 fonts spreading between 7 weights, featuring 7 uprights and matching italics for each weight. There’s also extended language support for your convenience. Contains OTF, TTF, and web fonts (all EOT, SVG, WOFF included).

Download GROTESKA

4. Ethos Nova

Introducing this sleek, neo-geometric sans-serif typeface family comprised of12 meticulously crafted fonts. Designed with precision and equipped with robust OpenType features, each weight offers extensive language support, encompassing Western European and Central European character sets, totaling 312 glyphs.

Whether you’re working on graphics, text presentations, websites, print materials, or corporate identities, this versatile typeface will deliver clean, minimalist results that wow!

Note: try increasing letter-spacing for uppercase characters when designing logos, labels, and headlines.

Download Ethos Nova

This functional modern-grotesk font from UnioCS was inspired by the aesthetics of 1950’s Swiss rationalism. Featuring a monolinear solid design and a fusion of sharp and rounded curves, it presents a fresh take on the classic grotesque style while maintaining exceptional legibility – even when used in small sizes.

Rooted in rationalist principles, its style highlights its balanced variations. Ideal for anything requiring a professional flair, such as book covers, business cards, PowerPoint presentations, and logos.

Download Argon

6. Sherika Font Family

Simple, legible, and warm, this sans serif font family from Seniors_Studio consists of 7 weights plus matching italics. The download file contains 14 styles (7 uprights and matching italics), 232 glyphs, and OpenType features, together with ligatures.

Download Sherika Font Family

A neo-grotesque typeface exuding a clean, enduring aesthetic. Ideal for crafting logotypes, branding elements, headlines, corporate identities, and marketing materials across web, digital, and print platforms.

By adjusting letter spacing, it can transform into the ideal choice for creating minimalistic headlines and logotypes. Pack contains 300 glyphs, handcrafted OpenType features, and extended language support.

Download Helixa

8. Univa Nova

Drawing inspiration from the Swiss design heritage, this font pays homage to the original branding projects that defined an era. It works great for an array of creative applications, including graphic design, text presentation, web development, print materials, and display purposes.

You will receive a total of 16 fonts having 8 weights (Hairline, Thin, Light, Regular, Medium, SemiBold, Bold, Heavy) as well as Italic versions of each weight.

Download Univa Nova

9. JUST Sans

Warm, open, and expressive, this geometric typeface features open characters, a generous width, and an elegant contemporary feel with sharp, angled terminals.

Don’t underestimate its minimal aesthetic: it’s a workhorse with 7 weights, complete Latin extended language support, accurate hand-adjusted kerning, and a variable version for maximum adaptability.

Aside from legibility on displayed on screens, feel free to apply this endearing font on logos, headlines, paragraph text, user interfaces (UI), signage , packaging, posters, new media, architecture, and fashion.

Download JUST Sans

10. Architect

Meet this engaging digital typeface from epdesigns . Inspired by the nostalgic charm of early personal computers. This font is tailor-made for creating impactful headlines, logos, layouts, and content, adding a touch of retro appeal to your designs.

Architect effortlessly complements a variety of fonts, making it a versatile choice that seamlessly integrates with any project you’re working on.

Download Architect

Embodying confidence, showmanship, and speed, this bold racing font is all about limitless creative potential. From crafting logos and flyers to designing posters, headlines, sports-related materials, and even dynamic video content – let it fuel your concepts with energy and flair.

Download Pulse

12. Mammoth

If you’re tackling mammoth projects, look no further than this generously proportioned sans-serif. It offers both Regular and Outlined versions, along with lowercase letter options for each, allowing you to create original, attention-grabbing works.

From branding, photography, event invitations, to inspirational quotes, blog headers, posters, ads, and web design, this versatile typeface will be your go-to choice moving forward.

Download Mammoth

Looking for an elegant sans serif with incredible versatility? This typeface will not only capture attention but also elevate your works to new heights. Its applicability extends to fashion, packaging, branding, magazine layouts, headlines, social media posts, invitations, etc..

Plus, it boasts a collection of exquisite ligatures that will infuse charm into your designs!

Download Oyster

Inspired by the iconic magazine ads of the 70s and 80s, this font is set to become your ultimate choice for marketing, advertising, editorials, and branding. Craft attention-grabbing headlines that call for meticulous tracking. Download contains upper and lowercase letters, ensuring brilliant performance in both spacious and compact layouts.

Download Gnarly

15. Spring Melody

Featuring elegant curves, precise kerning, and sharp edges, this humanist typeface comes highly recommended for crafting vintage-inspired concepts.

Try it on branding, packaging, social media visuals, wedding invitations, ad materials, and editorial layouts. With its unmistakable charm, this typeface is sure to imbue your creations with a touch of extravagance!

Download Spring Melody

Take a captivating journey – not just for yourself but also for your audiences – back to the vibrant spirit of the 60s and 70s with this bold retro serif.

What distinguishes it are its gentle, rounded corners and delightful, flowing curves. Tailor-made for modern-day designers, you will find that you can’t get enough of all things vintage after using it!

Download Rolla

17. Grayson

This art deco typeface was influenced by the stylish store signs that adorned the streets of London, New York, and other bustling metropolises during the 1940s.

With its clean lines, effortless readability, and unforgettable letterforms, it’s an ideal choice for branding. The font pack includes both OTF and TTF versions, ensuring flexibility and ease of use.

Download Grayson

18. Isabella

Minimalist, elegant, and pristine – this modern sans radiates sophistication. Allow it to grace your logos, titles, and invitations, among others. It also complements script typefaces seamlessly, allowing for flexible design combinations.

The pack contains an extensive set of features, encompassing uppercase and lowercase characters, ligatures, alternates, numerals, as well as a rich assortment of punctuation and symbols.

Download Isabella

19. Redhawk

Let the details speak for itself in this cutting-edge futuristic font tailored for sci-fi and tech-themed projects. The possibilities are as limitless as the future it represents. With its minimalist aesthetic and unique letterforms, it’s fitting for a wide range of applications, such as labels, posters, branding, cinematic works, magazines, packaging, books, and video games.

Download Redhawk

20. Golden Hooge

This typeface from Aqeel-Art draws inspiration from the renowned minimalist logo design. With it, you can effortlessly craft beautiful templates, brochures, videos, advertisements, branding materials, logos, invitations, and more. PUA Encoded and includes multilingual support. Compatible with Adobe Illustrator, Adobe Photoshop, and Corel Draw.

Download Golden Hooge

21. Basted Club

With influences from the typography style of old nightclubs, this vintage font family exudes a classic appeal with its robust, steadfast letterforms. Comprising of Regular, Medium, Semi Bold, Bold, and Black variations, this font is a versatile choice for tackling anything that needs a clean but bold visual impact. You will get OTF and TTF formats.

Download Basted Club

22. Next Sphere

Andikafezco gives you this super extended, futuristic display font family in 9 styles (Thin, Extra Light, Light, Regular, Medium, Semi Bold, Bold, Extra Bold, and Black). Combine 2 or 3 looks to see impressive results. It’s best used on themes that focus on sci-fi, high-fashion, architecture, brutalist, tech, and spartan vibes.

Download Next Sphere

23. Twinton

Crisp and minimalist, this unique font is handmade for contemporary designs. Crafted for maximum legibility, it allows your content to make a bold statement with ease. You’ll be confident showing it off on headlines, business cards, thumbnails, social media graphics, posters, and cover designs. Use it to elevate your design game today.

Download Twinton

A captivating serif display font that absolutely refuses to blend into the background. Unlike fonts that opt for subtlety, this bold, dynamic font radiates extroverted energy.

You’ll have access to both Bold and Regular variations for convenience. It’s an excellent choice for wedding invitations, magazine layouts, book covers, packaging designs, websites, user-friendly mobile apps, logos, and more.

Download Avalar

Presenting a contemporary yet refined font characterized by its sleek lines and graceful curves. With 6 different weights, it introduces timeless beauty and sophistication – be it branding, web design, or print. Its exceptional legibility renders it appropriate for both display and body text, so you achieve clear and poignant communication.

Download Amenti

26. Estrella

With its graceful curves and precise lines, this contemporary sans serif will inject a touch of sophistication into any project. You can’t go wrong with its professional and polished aesthetic that comes in 6 weights (Thin, Light, Regular, Medium, Bold, and Black).

And because it remains legible whether used on headlines or body text, you can rest easy knowing your logos, websites, business cards, posters, and editorials are in good hands. Sleek, stylish, and highly elegant, it will surely set your work apart from the competition.

Download Estrella

Boasting a contemporary, exquisite, and uncluttered look, this modern typeface will definitely add a sense of whimsy into every project. Its fresh, straightforward lines imbue a timeless quality, while its graceful curves deliver a distinctive visual allure.

It’s ideal for branding, product packaging, websites, and logos. However, feel free to experiment and see just where this typeface will take you!

Download Wanafi

28. Endzone Express

Don’t settle for the ordinary when you can have this sporty serif. amp up your game and get ready to express your active, bold side with its geometric lines and thick, robust presence.

See it perform its best on team jerseys, motivational posters, and sports-themed branding materials. Unleash your creativity with this exceptional font that perfectly embodies the essence of triumph!

Download Endzone Express

29. Northura

Challenge your perception of conventional typography with this ultramodern sans-serif. With a staggering variety of 30 weights, it seamlessly blends minimalism, aesthetics, and readability, providing you with precise control over your design.

While it excels in minimalist and futuristic contexts, it’s also an excellent option for contemporary, travel, business, and sports-related projects.

Download Northura

30. Overdrive

Give your works the feel of Italian racing using this automobile-inspired font. Radiating sheer elegance, it provides generous spacing for use on logotypes, headlines, presentations, and promotional materials. It will also look gorgeous on minimalist and science-fiction themes. Get it today and rev up your imagination!

Download Overdrive

Categories: 1960’s Fonts 1980’s Fonts Art Deco Fonts Bold Fonts Collections Display Fonts Elegant Fonts Italic Fonts Lettering Fonts Logo Fonts Modern Fonts Professional Fonts Retro Fonts Roman Fonts Sans Serif Fonts Text Fonts Vintage Fonts Website Fonts

How to Fix “Font Not Available” in PowerPoint: Simple Guide

Trish Dixon

When creating a PowerPoint presentation , you might encounter the frustrating issue of a font not being available. This can affect the consistency and overall appearance of your slides. Whether you’re collaborating with others or using a presentation on a different device, the missing font issue can disrupt your workflow. Fortunately, there are several ways to fix the font not available in PowerPoint .

In this guide, we will walk you through easy-to-understand steps to ensure your presentations look polished and professional.

Understanding the Font Not Available Error in PowerPoint

Before we jump into the solutions, it’s important to understand why this error occurs. The issue generally arises when the PowerPoint presentation uses a font that is either:

• Not installed on the current device
• Part of a font family that is missing certain styles (like bold or italic )
• Not embedded within the presentation, meaning that it doesn’t travel with the file when shared or opened on another computer.

By addressing these issues, you can ensure that your presentation fonts display correctly across different devices and environments.

Step-by-Step Solutions to Fix Font Not Available in PowerPoint

Check if the font is installed on your computer.

One of the most common reasons for the font not available error is that the font is not installed on the device you’re using. Follow these steps to verify:

• Open the Control Panel on your computer.
• Navigate to Appearance and Personalization > Fonts .
• In the Fonts folder , look for the font that PowerPoint says is missing. If it’s not there, you’ll need to install it.

Installing a Missing Font:

• Download the missing font from a trusted source like Google Fonts or Adobe Fonts .
• Once downloaded, right-click on the font file and select Install .
• Restart PowerPoint and check if the error persists.

Embed Fonts in Your Presentation

If you plan to share your PowerPoint presentation with others or use it on multiple devices, embedding fonts ensures they travel with the presentation file. Here’s how to embed fonts:

• In PowerPoint, click on the File tab.
• Select Options at the bottom of the sidebar.
• In the PowerPoint Options window, click Save .
• Check the box labeled Embed fonts in the file .
• Choose between:
• Embed only the characters used in the presentation : This option keeps the file size smaller.
• Embed all characters : This allows editing with the same font.

Embedding fonts guarantees that the font will display correctly regardless of the device the presentation is opened on.

Substitute Fonts Automatically in PowerPoint

PowerPoint provides an automatic solution to replace missing fonts . This is helpful when you don’t have time to install or embed the missing font.

• Open your presentation in PowerPoint.
• Click on the Home tab, and in the Editing group, click on Replace .
• Choose Replace Fonts from the dropdown.
• In the Replace Fonts dialog box, select the missing font under Replace .
• Choose a substitute font from the With dropdown list.
• Click Replace to apply the new font across your presentation.

This method is fast but ensure you pick a font that is visually similar to the original for consistency in design.

Avoid Using Restricted Fonts

Some fonts come with restrictions, meaning they are licensed for certain uses and may not be compatible across all devices. These fonts are typically not embedded by default and can lead to the font not available issue.

• Stick to system fonts or widely available fonts like Arial , Calibri , or Times New Roman .
• If you’re working with premium fonts , make sure they are licensed properly and supported by PowerPoint.

Ensure Compatibility Between Mac and Windows

Fonts used in PowerPoint for Windows might not be available on Mac , and vice versa. This cross-platform issue often leads to the font not available error .

• Use cross-platform compatible fonts like Calibri , Verdana , or Tahoma .
• Embed fonts to ensure compatibility when switching between Windows and Mac.

Fixing Font Issues When Using Online PowerPoint Versions

When using PowerPoint Online , certain fonts that are installed locally on your computer may not appear. This is because PowerPoint Online relies on web-based fonts.

• Stick to web-safe fonts like Arial , Verdana , or Georgia when creating presentations in PowerPoint Online .
• Alternatively, use the desktop version of PowerPoint where you have more control over font management.

Advanced Solutions for Font Not Available Issue

Use a font manager.

If you frequently work with various fonts, consider using a font manager . Tools like Adobe Fonts , Google Fonts , or FontBase can help you organize and ensure that all fonts used in your PowerPoint presentations are available and ready for use.

A font manager simplifies the process of installing, managing, and updating fonts. With a tool like FontBase , you can activate and deactivate fonts as needed, reducing the likelihood of encountering the font not available error.

Troubleshoot Font Cache Issues

Sometimes, the font cache on your system can cause problems with fonts not appearing correctly. This can be due to corrupt fonts or conflicts between old and new versions of a font.

• Clear your font cache by following system-specific steps:
• On Windows : Go to C:\Windows\Fonts , right-click, and select Refresh .
• On Mac : Use Font Book to manage and clear your font cache.
• Restart your computer after clearing the cache and check if the issue is resolved.

Overview: Solutions to Fix “Font Not Available” Error in PowerPoint

Preventing font issues in the future.

Now that you’ve resolved the font not available issue, it’s important to take steps to avoid it in the future. Here’s what you can do:

• Standardize Fonts : Stick to standard fonts like Arial , Calibri , or Helvetica for consistent results.
• Embed Fonts by Default : Make it a habit to always embed fonts in your presentations, especially when sharing or using different devices.
• Check Compatibility : When collaborating on presentations, check which fonts are available on all devices involved.
• Regularly Update Your System : Ensure that your operating system and PowerPoint are updated regularly to avoid bugs related to fonts.

Final Thoughts

The font not available in PowerPoint issue is a common problem, but with the right steps, it’s easy to fix. By installing missing fonts, embedding fonts, or using replacements, you can ensure that your PowerPoint presentation looks professional and consistent across all devices. Use these solutions to prevent disruption and maintain a smooth workflow in all your future presentations.

How do I fix the ‘Font Not Available’ error in PowerPoint?

To fix the ‘Font Not Available’ error in PowerPoint, you can install the missing font, embed the font in your presentation, or replace the missing font with an available one. Additionally, ensure that you are using fonts compatible across devices.

How do I embed fonts in PowerPoint?

To embed fonts in PowerPoint, go to ‘File’ > ‘Options’ > ‘Save’ and check the box for ‘Embed fonts in the file’. You can choose to embed all characters or only the characters used in the presentation.

Can I use a font manager to avoid missing font errors?

Yes, using a font manager like FontBase or Adobe Fonts helps manage your fonts efficiently, reducing the chances of encountering missing font errors. These tools allow you to activate and deactivate fonts as needed.

Why do fonts appear differently when I open my PowerPoint on another computer?

Fonts may appear differently if they are not installed on the other computer or if they were not embedded in the PowerPoint file. Embedding fonts ensures that your presentation looks the same across different devices.

How can I replace a missing font in PowerPoint?

To replace a missing font in PowerPoint, go to the ‘Home’ tab, click on ‘Replace’ under the ‘Editing’ group, and choose ‘Replace Fonts’. Select the missing font and replace it with a new one from the list.

Can missing fonts be an issue on both Windows and Mac?

Yes, fonts that are available on Windows may not be available on Mac, and vice versa. To avoid this, use cross-platform fonts like Arial, Calibri, or Verdana, or embed fonts in your PowerPoint file.

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