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Sample Cover Letters for Schengen Visa Application

Applying for a Schengen visa involves various documents, one of which is the cover letter. This letter plays a crucial role as it presents your purpose for visiting, explains your itinerary, and communicates directly to the consulate. Here’s a detailed guide on how to craft a compelling cover letter for your Schengen visa application.

How to Write a Decent Cover Letter for Schengen Visa Application

Step 1: Start With Basic Formatting

Firstly, your cover letter needs to have a professional layout:

• Header : Include your contact information at the top right corner and the date. Below that, write the contact information of the embassy or consulate.
• Salutation : Always start with “Dear Sir/Madam,” or if you know the name of the consul, you can address them directly.

Step 2: Introduction

Begin your letter by stating your intent:

• Introduce yourself, mention your nationality, and briefly state your reason for applying for a Schengen visa.
• Specify the type of visa you are applying for (tourism, business, medical, etc.).

Step 3: State the Purpose of Your Visit

This part should detail why you want to visit the Schengen area:

• If it’s for tourism, highlight some attractions or events you plan to attend.
• For business, mention your business contacts and the essence of your visit.
• If it’s a medical visit, briefly state the medical reason without going into too much detail.

Step 4: Provide Your Travel Itinerary

Giving a clear itinerary offers the consulate clarity on your plans:

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• Include your arrival and departure dates.
• List the places you intend to visit, along with accommodation arrangements.
• For a multi-country visit, highlight the main destination and other countries on your itinerary.

Step 5: Explain Your Ties to Your Home Country

Consulates need to ensure that you will return to your home country after the visit:

• Mention your employment status, job title, employer details, and the length of your employment.
• If applicable, mention your family ties, property, or other significant commitments in your home country.

Step 6: Detail Your Financial Means

Prove that you can financially sustain yourself during your stay:

• State your annual income or provide evidence of savings.
• If someone else is sponsoring your trip, mention their name and your relationship with them and attach proof of sponsorship.

Step 7: Closing Statement

Reaffirm the purpose of your visit and express your hope for a positive response:

• Summarize the reasons why you should be granted a visa.
• Politely request for your application to be accepted, ensuring you sound polite and respectful.

Step 8: Attach Supporting Documents

List the documents you are attaching with your application:

• Passport copies, bank statements, travel insurance , flight itinerary, hotel bookings, invitation letters, etc., should be noted.

Step 9: Sign off Formally

Use a formal closing such as “Best regards” or “Sincerely,” followed by your full name. If you are sending a hard copy, make sure to sign above your typed name.

Additional Tips:

• Clarity and Conciseness : Keep your language clear and concise. Avoid overly complex sentences.
• Customization : Tailor your cover letter to reflect your specific situation. Avoid generic phrases that make your letter sound impersonal.
• Proofreading : Always check for grammatical errors or typos. A well-written letter makes a better impression.

Sample Cover Letter for Tourist Schengen Visa

Subject: Application for Schengen Visa for Tourism Purposes

Chennai, India March 24, 2023

Embassy of Spain 12, Prithviraj Road Chennai, India

Dear Consular Officer,

I, Priya Singh, a permanent resident of Chennai, India holding passport number P3456789, am writing to request a Schengen Visa to visit Spain for tourism purposes. My planned travel dates are from July 10, 2023, to July 25, 2023.

My visit’s primary purpose is to explore the rich cultural heritage and scenic beauty of Spain, visiting prominent locations like Madrid, Barcelona, and Seville. I am particularly interested in exploring the Prado Museum, experiencing a flamenco dance show, and indulging in the local cuisine.

I am currently employed at Tech Innovations Pvt. Ltd., where I work as a Project Coordinator. I’ve arranged my travel and accommodation details, ensuring I have a structured travel itinerary during my stay. My return to India will follow the completion of my journey on July 25, 2023, as per the travel plan.

Attached herewith are the supporting documents including my employment verification , hotel bookings, flight tickets, travel insurance, and bank statements as proof of my financial sufficiency.

Thank you very much for considering my application. I am looking forward to a favorable response. Should you need any further information, please do not hesitate to contact me.

Warm regards,

Priya Singh [Full address in India] [Contact Information]

Sample Cover Letter for Business Schengen Visa

Subject: Schengen Visa Application for Business Trip

Bangalore, India March 24, 2023

Embassy of Germany 45 MG Road Bangalore, India

Dear Sir/Madam,

I am Rajesh Kumar, writing on behalf of my employer, Future Enterprises Pvt. Ltd., based in Bangalore, India, to request a Business Schengen Visa for myself. My passport number is A98765432.

The purpose of my visit is to attend business meetings and workshops with our business partner, Green Tech Innovations, located in Frankfurt, Germany, scheduled from April 15, 2023, to April 22, 2023. These meetings are crucial for the upcoming joint venture that we are due to sign, which will significantly benefit both companies involved.

During my stay, I will be accommodated at Hilton City Hotel in Frankfurt, and all my expenses will be borne by Future Enterprises Pvt. Ltd. as per our corporate travel policy.

Enclosed are all pertinent documents, including my itinerary, invitation letter from Green Tech Innovations, company support letter, proof of financial means, hotel reservation, and round-trip flight bookings.

I kindly request a prompt processing of my visa application. Please contact me should you require more information.

Rajesh Kumar [Full address in India] [Contact Information]

Sample Cover Letter for Medical Treatment Schengen Visa

Subject: Application for Schengen Medical Treatment Visa

Mumbai, India March 24, 2023

Consulate of Italy 30, Altamount Road Mumbai – 400026

My name is Aarti Malhotra, and I am writing to apply for a Medical Treatment Visa for Italy. I am a legal resident of Mumbai, India, and hold passport number M1234567.

Based on medical advice, I need to undergo a specialized medical procedure at the Santa Maria Hospital in Rome, Italy. The treatment is scheduled from August 10, 2023, to August 30, 2023, and is necessary due to a condition that cannot be adequately treated in India.

Enclosed herewith are my medical reports, a letter from my doctor in India, and the formal invitation from Santa Maria Hospital. Also attached are my travel arrangements, accommodation confirmation in Rome, and proof of financial means to support my medical and living expenses during my stay.

I trust that you will find everything in order. I appreciate your prompt and favorable consideration of my visa application to enable me to receive the necessary medical treatment.

Thank you for your attention to this important matter.

Best regards,

Aarti Malhotra [Full address in India] [Contact Information]

These cover letters provide a guideline on how to structure a Schengen visa application for tourism, business, and medical reasons respectively. Each letter is adjusted to reflect specific backstories and purposes as per visa type while retaining the professionalism and detail required.

Writing a detailed and clear cover letter can significantly influence the decision on your Schengen visa application. It’s your opportunity to connect with the consulate officials, make a good first impression, and provide a structured overview of your travel plans and intentions. Follow these steps meticulously, and you enhance your chances of visa approval, leading to an enjoyable trip to the Schengen area .

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Written Samples

15 schengen visa cover letter samples.

Are you dreaming of exploring the picturesque landscapes, rich history, and diverse cultures of Europe?

A Schengen visa is your gateway to unlocking the wonders of 26 European countries.

However, crafting a compelling cover letter is crucial to increasing your chances of visa approval.

Schengen Visa Cover Letter Samples

In this article, we present fifteen expertly crafted Schengen visa cover letter samples that will help you create a winning application.

Sample One: Tourism in France

Subject: Schengen Visa Application – Tourism in France

Dear Visa Officer,

I am writing to apply for a Schengen visa to embark on a ten-day tourism trip to France from September 1 to September 10, 2024. As a history enthusiast and art lover, I am eager to immerse myself in the rich cultural heritage of France, visiting iconic landmarks such as the Eiffel Tower, the Louvre Museum, and the Palace of Versailles.

During my stay, I will be residing at the Hotel Montmartre in Paris (booking confirmation attached). I have sufficient funds to cover all expenses during my trip, as evidenced by my bank statements and travel insurance policy enclosed with this application.

I am currently employed as a marketing manager at XYZ Corporation, and I have been granted leave for the duration of my trip (employer’s letter attached). I assure you that I will return to my home country before the expiration of my visa, as I have strong ties here, including my family and a stable career.

Thank you for considering my application. I look forward to the opportunity to explore the beauty and history of France.

[Your Name]

Sample Two: Business Trip to Germany

Subject: Schengen Visa Application – Business Trip to Germany

I am submitting this application for a Schengen visa to attend a five-day business conference in Berlin, Germany, from November 15 to November 19, 2024. The conference, titled “Future of Digital Marketing,” is being organized by the European Marketing Association (invitation letter attached).

As a digital marketing specialist at ABC Company, attending this conference is crucial for my professional development and will provide valuable insights into the latest industry trends and best practices. My company is sponsoring my trip and has provided a letter confirming my employment and the purpose of my visit (enclosed).

During my stay, I will be accommodated at the Berlin Marriott Hotel (booking confirmation attached). I have sufficient financial means to cover all expenses during my trip, as demonstrated by my bank statements and travel insurance policy.

I assure you that I will adhere to the visa conditions and return to my home country before the visa expires. I have strong ties to my home country, including my family and a stable job.

Thank you for your time and consideration. I am excited about the opportunity to represent my company and enhance my professional skills at this international conference.

Sample Three: Studying in Spain

Subject: Schengen Visa Application – Studying in Spain

I am applying for a Schengen visa to pursue a six-month student exchange program at the University of Barcelona in Spain, commencing on September 1, 2024. I am currently enrolled in a Bachelor’s degree program in International Business at XYZ University in [Your Country].

The student exchange program is an incredible opportunity for me to expand my knowledge, improve my Spanish language skills, and gain international exposure. I have been accepted into the program and have received an acceptance letter from the University of Barcelona (attached).

During my stay, I will be residing in the university’s student dormitory (accommodation confirmation attached). I have sufficient funds to cover my living expenses and tuition fees, as evidenced by my bank statements and the sponsorship letter from my parents (enclosed).

I am fully committed to my studies and will return to my home country upon completion of the exchange program. I have strong ties to my home country, including my family and my ongoing education at XYZ University.

Thank you for considering my application. I am grateful for this opportunity to enhance my academic experience and immerse myself in the Spanish culture.

Sample Four: Attending a Wedding in Italy

Subject: Schengen Visa Application – Attending a Wedding in Italy

I am writing to apply for a Schengen visa to attend my best friend’s wedding in Rome, Italy, from August 5 to August 12, 2024. As the maid of honor, my presence at the wedding is of utmost importance to support my friend on her special day.

The wedding ceremony and reception will be held at the luxurious Villa Borghese (invitation card attached). I will be staying at the Hotel Colosseum during my visit (booking confirmation enclosed).

I am currently employed as a software engineer at XYZ Tech Solutions and have been granted leave for the duration of my trip (employer’s letter attached). I have sufficient financial means to cover all expenses during my stay, as evidenced by my bank statements and travel insurance policy.

I assure you that I will return to my home country before the expiration of my visa, as I have strong ties here, including my family and a stable career.

Thank you for considering my application. I am excited about the opportunity to celebrate this joyous occasion with my best friend and her loved ones in the beautiful city of Rome.

Sample Five: Medical Treatment in Switzerland

Subject: Schengen Visa Application – Medical Treatment in Switzerland

I am submitting this application for a Schengen visa to undergo a three-week medical treatment at the renowned ABC Medical Center in Zurich, Switzerland, from October 1 to October 21, 2024. I have been diagnosed with [medical condition], and my local doctors have recommended this specialized treatment available at ABC Medical Center.

I have received a letter from the medical center confirming my appointment and the duration of my treatment (enclosed). During my stay, I will be accommodated at the on-site patient housing facility provided by the medical center (confirmation attached).

My medical expenses will be covered by my health insurance policy (policy document attached), and I have sufficient funds to cover any additional costs and living expenses during my stay, as evidenced by my bank statements.

I am determined to complete my treatment and return to my home country to continue my recovery. I have strong ties to my home country, including my family and my job as a [your profession] at [company name].

Thank you for considering my application. I am hopeful that this medical treatment will greatly improve my health and quality of life.

Sample Six: Visiting Family in the Netherlands

Subject: Schengen Visa Application – Visiting Family in the Netherlands

I am writing to apply for a Schengen visa to visit my sister and her family in Amsterdam, Netherlands, from December 20, 2024, to January 3, 2025. My sister, [sister’s name], is a Dutch citizen and has been living in the Netherlands for the past five years with her husband and two children.

During my two-week stay, I will be residing at my sister’s home (invitation letter and address proof attached). As a schoolteacher, I have been granted leave for the duration of my trip (leave approval letter from my employer enclosed).

I have sufficient funds to cover my expenses during the visit, as evidenced by my bank statements and travel insurance policy. I assure you that I will return to my home country before the expiration of my visa, as I have strong ties here, including my job and my elderly parents who I care for.

Thank you for considering my application. I am excited about the opportunity to spend quality time with my sister and her family, especially during the festive season.

Sample Seven: Participating in a Sports Tournament in Portugal

Subject: Schengen Visa Application – Participating in a Sports Tournament in Portugal

I am submitting this application for a Schengen visa to participate in an international tennis tournament in Lisbon, Portugal, from September 8 to September 15, 2024. I have been selected to represent my country in the tournament based on my national rankings and performance in recent competitions.

The tournament is being organized by the Portuguese Tennis Federation, and I have received an official invitation letter confirming my participation (attached). During my stay, I will be accommodated at the tournament-designated hotel, the Lisbon Tennis Resort (booking confirmation enclosed).

My travel expenses, including airfare and accommodation, will be sponsored by my national tennis association (sponsorship letter attached). I have sufficient personal funds to cover any additional expenses during my stay, as evidenced by my bank statements.

I am committed to representing my country in the tournament and will return home immediately after its conclusion. I have strong ties to my home country, including my family, my ongoing education at [university name], and my responsibilities as a member of the national tennis team.

Thank you for considering my application. I am honored to have the opportunity to compete at this prestigious international tournament and showcase my skills on a global stage.

Sample Eight: Attending a Music Festival in Belgium

Subject: Schengen Visa Application – Attending a Music Festival in Belgium

I am writing to apply for a Schengen visa to attend the renowned ABC Music Festival in Brussels, Belgium, from July 10 to July 15, 2024. As a passionate music lover and aspiring musician, attending this festival has been a long-standing dream of mine.

I have purchased tickets for the festival (booking confirmation attached) and will be staying at the Brussels Youth Hostel during my visit (reservation confirmation enclosed). I have sufficient funds to cover my expenses during the trip, as evidenced by my bank statements and travel insurance policy.

I am currently employed as a graphic designer at XYZ Creative Agency and have been granted leave for the duration of my trip (employer’s letter attached). I assure you that I will return to my home country before the expiration of my visa, as I have strong ties here, including my family and a stable career.

Thank you for considering my application. I am thrilled about the opportunity to immerse myself in the vibrant music scene and cultural experiences that the ABC Music Festival has to offer.

Sample Nine: Conducting Research in Austria

Subject: Schengen Visa Application – Conducting Research in Austria

I am submitting this application for a Schengen visa to conduct a four-week research project at the University of Vienna in Austria, from November 1 to November 28, 2024. I am currently a doctoral candidate in the field of molecular biology at XYZ University in [Your Country].

My research project focuses on the analysis of specific protein structures, and I have been invited by Professor [name], a renowned expert in this field, to collaborate on this project at the University of Vienna (invitation letter attached). This opportunity will greatly contribute to the advancement of my doctoral thesis and foster international scientific collaboration.

During my stay, I will be accommodated at the university’s guest researcher apartments (accommodation confirmation attached). My research expenses and living costs will be covered by a grant from my university (grant award letter enclosed), and I have sufficient personal funds to cover any additional expenses, as evidenced by my bank statements.

I am fully committed to completing my research project and will return to my home country upon its conclusion. I have strong ties to my home country, including my family and my ongoing doctoral studies at XYZ University.

Thank you for considering my application. I am excited about the opportunity to conduct cutting-edge research and contribute to the scientific community through this international collaboration.

Sample Ten: Attending a Conference in Sweden

Subject: Schengen Visa Application – Attending a Conference in Sweden

I am writing to apply for a Schengen visa to attend the International Conference on Sustainable Development in Stockholm, Sweden, from August 20 to August 23, 2024. As an environmental scientist and sustainability advocate, I have been invited to present my research paper at this prestigious conference.

The conference is being organized by the Swedish Environmental Protection Agency (invitation letter and conference program attached). During my stay, I will be accommodated at the Stockholm Green Hotel, which is the designated conference hotel (booking confirmation enclosed).

My travel expenses, including airfare and accommodation, will be covered by my employer, the National Institute for Environmental Research (sponsorship letter attached). I have sufficient personal funds to cover any additional expenses during my stay, as evidenced by my bank statements.

I am committed to presenting my research and engaging in valuable discussions with fellow scientists and sustainability experts. I will return to my home country immediately after the conference concludes. I have strong ties to my home country, including my family and my position as a senior researcher at the National Institute for Environmental Research.

Thank you for considering my application. I am honored to have the opportunity to contribute to the global discourse on sustainable development and represent my country at this esteemed international conference.

Sample Eleven: Visiting Friends in Denmark

Subject: Schengen Visa Application – Visiting Friends in Denmark

I am submitting this application for a Schengen visa to visit my close friends, [friend’s names], in Copenhagen, Denmark, from September 1 to September 15, 2024. I have known [friend’s name] since our university days, and they have been living and working in Denmark for the past three years.

During my two-week stay, I will be residing at my friend’s apartment in Copenhagen (invitation letter and address proof attached). As a freelance writer, I have the flexibility to work remotely during my trip and have sufficient funds to cover my expenses, as evidenced by my bank statements and travel insurance policy.

I assure you that I will adhere to the visa conditions and return to my home country before the visa expires. I have strong ties to my home country, including my family and my ongoing projects with several local clients.

Thank you for considering my application. I am excited about the opportunity to reunite with my dear friends and explore the beautiful city of Copenhagen.

Sample Twelve: Participating in a Volunteer Program in Finland

Subject: Schengen Visa Application – Participating in a Volunteer Program in Finland

I am writing to apply for a Schengen visa to participate in a three-month volunteer program at the ABC Wildlife Sanctuary in Helsinki, Finland, from June 1 to August 31, 2024. As an animal lover and conservation enthusiast, I am eager to contribute my time and skills to support the sanctuary’s mission of protecting endangered species.

I have been accepted into the volunteer program and have received a letter of confirmation from the ABC Wildlife Sanctuary (attached). During my stay, I will be accommodated in the on-site volunteer dormitory provided by the sanctuary (confirmation enclosed).

I have sufficient funds to cover my living expenses during the program, as evidenced by my bank statements and the fundraising campaign I conducted to support my volunteer journey (campaign details attached). I have also obtained a travel insurance policy for the duration of my stay.

I am fully committed to completing the volunteer program and will return to my home country upon its conclusion. I have strong ties to my home country, including my family and my job as a veterinary assistant at XYZ Animal Hospital, where I have been granted leave for the duration of the program (leave approval letter attached).

Thank you for considering my application. I am thrilled about the opportunity to contribute to wildlife conservation efforts and gain valuable experience in animal care and rehabilitation.

Sample Thirteen: Attending a Training Course in the Czech Republic

Subject: Schengen Visa Application – Attending a Training Course in the Czech Republic

I am submitting this application for a Schengen visa to attend a two-week training course on advanced software development techniques in Prague, Czech Republic, from October 10 to October 23, 2024. The course is being organized by the renowned ABC Tech Institute and will provide me with valuable skills to enhance my career as a software engineer.

I have been selected by my employer, XYZ Software Solutions, to attend this training course (employer’s letter and course registration confirmation attached). During my stay, I will be accommodated at the Prague Tech Hotel, which is the designated hotel for course participants (booking confirmation enclosed).

My training expenses, including course fees, airfare, and accommodation, will be fully sponsored by my employer (sponsorship letter attached). I have sufficient personal funds to cover any additional expenses during my stay, as evidenced by my bank statements.

I am committed to completing the training course and applying the acquired knowledge to my work at XYZ Software Solutions. I will return to my home country immediately after the course concludes. I have strong ties to my home country, including my family and my position as a senior software engineer at XYZ Software Solutions.

Thank you for considering my application. I am grateful for this opportunity to enhance my technical skills and contribute to the growth and success of my company.

Sample Fourteen: Visiting a Trade Fair in Hungary

Subject: Schengen Visa Application – Visiting a Trade Fair in Hungary

I am writing to apply for a Schengen visa to visit the International Trade Fair for Consumer Electronics in Budapest, Hungary, from September 5 to September 8, 2024. As a buyer for ABC Electronics, a leading electronics retailer in [Your Country], attending this trade fair is crucial for establishing new business partnerships and staying updated on the latest industry trends.

I have been appointed by my company to represent them at the trade fair and have received an invitation letter from the event organizers (attached). During my stay, I will be accommodated at the Budapest Business Hotel, which is located near the trade fair venue (booking confirmation enclosed).

My travel expenses, including airfare and accommodation, will be covered by ABC Electronics (sponsorship letter attached). I have sufficient personal funds to cover any additional expenses during my stay, as evidenced by my bank statements.

I am committed to fulfilling my professional duties at the trade fair and will return to my home country immediately after the event concludes. I have strong ties to my home country, including my family and my position as a senior buyer at ABC Electronics, where I have been employed for the past five years.

Thank you for considering my application. I am excited about the opportunity to represent my company at this important industry event and contribute to the growth of our business.

Sample Fifteen: Performing at a Cultural Event in Greece

Subject: Schengen Visa Application – Performing at a Cultural Event in Greece

I am submitting this application for a Schengen visa to perform at the Annual Greek Cultural Festival in Athens, Greece, from July 15 to July 18, 2024. As a renowned traditional dancer from [Your Country], I have been invited by the festival organizers to showcase our country’s rich cultural heritage through dance.

The festival organizers have provided me with an official invitation letter and performance contract (attached). During my stay, I will be accommodated at the Athens Cultural Center, which is the designated accommodation for festival performers (confirmation enclosed).

My travel expenses, including airfare and accommodation, will be covered by the festival organizers (sponsorship letter attached). I have sufficient personal funds to cover any additional expenses during my stay, as evidenced by my bank statements.

I am honored to represent my country’s cultural traditions at this prestigious international festival and will return to my home country immediately after my performance concludes. I have strong ties to my home country, including my family and my role as a dance instructor at the National Dance Academy.

Thank you for considering my application. I am grateful for this opportunity to showcase my talent, promote cultural exchange, and contribute to the success of the Annual Greek Cultural Festival.

A well-crafted Schengen visa cover letter is essential to demonstrate your purpose of travel, itinerary, financial means, and ties to your home country.

By using these fifteen samples as a guide and tailoring them to your specific situation, you can create a compelling cover letter that enhances your chances of visa approval.

Remember to provide accurate information, attach relevant supporting documents, and maintain a professional and respectful tone throughout your application.

With a strong cover letter and a complete application package, you are one step closer to embarking on your European adventure. Wishing you the best of luck with your Schengen visa application!

German Cover Letter Guide [With English Sample]

Researched & written

by Yvonne Koppen

May 27, 2024

A cover letter ( Anschreiben ) might be the least important thing of the application in some countries; however, not so in Germany. Depending on the company and recruiter receiving your application, a German cover letter might be the most essential part after your CV.

A  survey  of HR Recruiters in Germany states that 42% ignore an application without an individual cover letter. The same survey also shows that for 71% of HR, a cover letter is an essential document in a job application. A job application letter conveys your level of professionalism, research capabilities, and ability to sell yourself without much fluff. 

🖌️ Table of Contents

Simple German cover letter sample in English

A cover letter in Germany ( Anschreiben ) needs to complement  your CV , but not repeat it. You can regard a cover letter as a letter of motivation filled with examples and facts. A cover letter in Germany is a very formal document that should follow a particular layout.

Read Our Related Guide

German CV Template in English

Our German-Style CV Template In English helps you to craft a killer CV. We have also created a German cover letter sample in English for you to understand what your finished document should look like.

To save you loads of time, you can download our German cover letter template . Simply go to ‘file’ and select ‘ make a copy ‘. You can then edit it to your needs.

How to write a cover letter in Germany?

We will walk you step-by-step through the areas you should include in a German cover letter. You will also learn about what the content of the cover letter should convey. 

German cover letter formal format

As mentioned before, the German cover letter is a very formal letter that should follow the following format for it to look familiar to the German eye:

• Maximum one page and don’t fill it up completely. Leave enough white space when glancing over it.
• Put your full address, including email (ideally including your name) and phone number, in the top right corner.
• Put the company’s full address on the left with one paragraph below your address. Include the name of the contact person in the second line.
• Place the date of your application right-aligned underneath the addresses.

As you might know already, Germany has tons of rules, regulations, and guidelines. Naturally, there is also a guideline for professional letter writing and correspondence, the so-called  DIN 5008 norm . It states the following margins on a DIN A4 (standard German letter paper format):

Left margin: 2,5 cm Right margin: 2,0 cm Top margin: 4,5 cm Bottom margin: 2,5 cm

Please take this information with a grain of salt. Not following this layout does not mean that any German manager or recruiter will ignore your cover letter; however, the German eye is trained and used to reading this format. Anything appearing too much out of the ordinary might get noticed negatively. Again, you can shine with your cover letter’s content, but don’t try to stand out with the format unintentionally.

1. Subject Line

The subject line in a German cover letter needs to stand out. It needs to convey with one look what position you are applying for, and you should bold it. 

2. Salutation

The salutation is extremely important – the more personalized, the better. Reflect your understanding of the company’s culture by using the first name or last name; however it is appropriate. If you can’t find enough information or are unsure, always refer to the last name. If you can’t find the relevant person’s name, don’t be shy and pick up the phone to find out more. This shows initiative and determination.

When it comes to the cover letter’s main body, you should try to stick to four paragraphs. Remember to point out what value you will bring to the company, not what you can get from the company. Your cover letter’s content needs to reflect the expectations and requirements mentioned in the job ad. So make sure to connect the dots and position yourself ahead of other candidates.

Introduction (3 – 4 lines)

The introduction should answer why you are applying for the position and how you became aware of it (through a friend, an employee at the company, a job portal, etc.). Be confident in your word choice. Don’t use insecure words such as ‘I think I would be a good fit’ but rather ‘I am confident that I will contribute to …’.

Second paragraph (5 – 6 lines)

Now it is time to shine with your skills, experience, and qualifications. Never just list things, but choose the relevant achievements and prove them with results. Don’t only refer to achievements in your work life, but if relevant, also mention efforts with private projects. This will show your personality, drive, and willingness to learn and grow beyond what you get paid for. It is absolutely ok to also write in bullet list style in this part, as long as you don’t just list things.

Third paragraph (5 – 6 lines)

After you have showcased yourself, it is time to translate how these experiences and skills will contribute to the role and company. Convey that you have taken the time to research the company by referring to the company culture, possible awards the company has won, or projects that inspire and motivate you. Be authentic and confident.

Closure (3 – 4 lines)

To close your cover letter:

• Reemphasize your eagerness to join the company in the relevant position.
• Describe your future goals and the value you can bring to the company.
• State when you will be available to start work.
• Emphasize that you’d be happy to answer any questions via phone or in a personal interview . 
• Only mention salary expectations if they are asked for in the job ad.
• Be sure to sign the cover letter with your name. 

4. Attachments

Add the word ‘Enclosure’ ( Anlage ) underneath your signature. List all the additional documents you will hand in with your application, like your CV, certificates and diplomas, reference letter, etc.

Further cover letter and job applications tips

Don’t use the same CV and cover letter for different applications. As mentioned above, you must individualize your application to each company’s needs and requirements.

If you send your application directly by email, you have two options. You can either make the email body your cover letter. In this case, remove the address and date part from the email and place the subject line in the email’s actual subject. The body of the email remains a formal letter, though.

Or you can attach the cover letter to the email and briefly point out your application to the specific position in the body of the email, referring to the attachments. 

Ensure that any attachment always has the pdf format, regardless of whether you send it by email or upload it to an online application system. Also, pay attention to the naming of the attachments and keep it clear and professional.

Your job application, namely your resume and cover letter, should answer the recruiter’s main three questions:

• Can you do the job? (Skills)
• Will you do the job? (Motivation)
• Will you fit in with the company culture? (Personality)

Be sure to evaluate your documents based on these questions before you hand them in. The goal of your CV and cover letter is to get an invitation for a job interview .

Job Interview In Germany [How-To + Tips In English]

We hope that you now have a better understanding of how a German cover letter looks and feels like. But never forget to adapt your cover letter and application to the style of the company you are applying for. There is a big difference in culture between a young international StartUp and a big traditional German enterprise. 

Download the Cover Letter Template

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About the Author

Yvonne Koppen is a researcher and writer at Simple Germany, focusing on demystifying German bureaucracy for international skilled workers.

She has lived and worked abroad, which helps her understand how difficult a move to a new country can be. Beyond her professional pursuits, Yvonne loves to plan and go on road trips, puzzle, and do a triathlon here and there.

She is committed to creating accessible, empowering content through her writing and YouTube videos. Yvonne's passion for continuous learning and her ability to simplify complex topics make her an invaluable resource for expats seeking to navigate their new life in Germany.

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Build Cover Letter For Germany Schengen Visa [With AI]

by Lohith Kumar | Feb 5, 2024 | cover letter | 0 comments

Are you hoping to travel to Germany for your vacation? You’ll probably need to apply for a Schengen visa for Germany . For your visa application, you must also provide a cover letter, often known as a personal cover letter or a visa letter.

Most likely, you’ve come to this site in search of a cover letter for a Schengen visa to Germany.

How to get a cover letter?

If you want to get a cover letter for Schengen visa which is properly structured and used by over 50,000 customers, then you can make one using FlightGen App. All you need to do is answer questions related to your Schengen visa & your cover letter will be created for you in perfect format.

IMPORTANT: You can get any single document at very affordable price, which starts from $3 and another offer is, get all types of visa documents unlimited for unlimited users from 1 account, for which price or subscription starts from $10/month.  FlightGen  offers multiple visa documents, including cover letters, travel itineraries, flight itineraries, invitation letters, leave letters, and hotel bookings. Avail this offer as soon as possible!

FlightGen creates a hybrid cover letter which includes both the personal cover letter as well as the travel itinerary which otherwise, would have been another separate document. In fact, this the exact format that we use for all our visa customers.

What Is the Purpose of a Covering Letter When Applying for a German Schengen Visa?

A cover letter, also known as a visa letter, is a letter sent to the German consulate that explains why you are visiting Germany. It should include information such as your intended stay time, financial documentation, and any other documents required. The cover letter should make it apparent to the Visa Officer why they should grant your Germany visa.

Because you are applying for a Germany Schengen Visa , your cover letter must include information about all of the Schengen countries you will be visiting on your trip, as well as a day-by-day itinerary for your whole stay in the Schengen region.

Because the content of a cover letter differs based on the visa application, it must be personalised. It is not feasible to use someone else’s cover letter for your visa application without making significant changes to fit your needs.

So we advise that you review all of the samples (which we have included in subsequent parts) and write your cover letter on a blank page (or use the FlightGen App to build one for you!!).

If you have an Indian passport, please see our Cover letter for Indian passport holders.

Your covering letter for a Schengen visa is your first point of contact with the Embassy.

Your cover letter will be placed on top of all your visa documents. This is due to the fact that it is the initial document the visa consulate examines in order to fully understand your application and choose whether or not they must approve your visa. This is also where you may speak with the visa officer personally.

You may take advantage of this by being precise and clear about your visa application without being too personal. A professional visa consulate will be able to quickly determine whether to reject or grant your visa based on the information in your cover letter.

For instance, even if your cover letter (travel itinerary part) indicates that you would be spending more time in France, you have filed for your visa at the German embassy. Your application for a visa will then be refused, and you will be given the option of modifying it by staying longer in Germany or applying for a visa through the French consulate.

What Should Be Included In A Cover Letter When Applying For A Schengen Visa?

For a Schengen visa cover letter to be effective, the following details should be included in the below order:

1.The address of Your local German Schengen consulate, which is simple to find online 2.Clearly state the type of visa requested in the subject line 3.The trip start/end dates showing more days in Germany 4.Your trip’s objective, which aids the visa officer in comprehending the applicant’s intentions 5.Information about the trip’s financial supporter. This might apply to the candidate, their spouse, a guest, or a business. 6.The letter may also provide documentation of the accommodations. 7.Germany daily travel itinerary ,  Schengen business or tourist visa . Not required for sports, medical, or visiting visas. 8.To assess the applicant’s financial soundness, the visa officer will need to know facts about their job and company history. 9.A list of the supporting documents submitted along with the application for a German visa, which enables the visa officer to evaluate all the necessary information. 10.The applicant’s contact details in case more clarification is needed. Overall, providing these crucial pieces of information in your cover letter can assist enhance the applicant’s visa application and boost their chances of being given a visa.

The Synonyms Of Cover Letter

Cover letter has many names and it is important not to be confused between them. Often used synonyms for cover letter is:

• Personal cover letter
• Covering letter
• Letter of introduction
• visa letter to the embassy
• visa Letter
• Schengen visa covering letter
• Letter to the immigration for visa approval.
• Letter of visa approval.
• introductory letter for visa application
• Purpose of travel letter
• letter to the embassy for visa request
• cover letter for visa application

All these words mean the same and should not be confused with one another.

How Should I Write My Cover Letter For A Schengen Visa To Germany?

Use FlightGen to quickly and simply generate a polished cover letter for your visa application by following these easy steps:

1. View the FlightGen tutorial, which is quite useful. 2. Download the smart app from the Google Play Store (for Android) or the App Store for iOS. 3. Respond to the Letter Wizard’s simple questions. 4.After reviewing your letter, for just $4.99, you may obtain the PDF.

Is a cover letter necessary when applying for Germany Schengen visa? 

Yes. Even though the German visa regulations do not specify that a cover letter is necessary, you will be obliged to bring one with you to the visa facilitation office.

Sample Cover Letters For Germany Schengen Visa (Based On Purpose Of Travel)

Your cover letter’s format for Germany The type of Schengen visa you require depends on the reason for your trip; we assume you are aware of your visa status.

Sample Cover Letter For The Application Of A Tourist Visa To Germany

If the purpose of your trip to Germany is tourism, you can use the sample cover letter for a tourist visa provided below. You must have at least a tentative travel schedule backed up with proof of accommodations, such as hotel or hostel reservations.

You can download the pdf format of the above sample below,  this was generated using our FlightGen App.

Sample Cover Letter For Germany Business Visa Application

If you are submitting an application for a business Germany Schengen visa , your documents and travel purpose will be different. Use the following cover letter style and customise it to match your qualifications.

Cover Letter Sample For A Visitor Visa Application

If you are applying for a German tourist visa , you do not need to provide your trip itinerary in the cover letter. To write your own visa letter for a visiting visa application, see the example provided below.

Sample Cover Letter For A Medical Visa Application

If you have a medical issue and wish to receive treatment in Germany, you can use the sample cover letter for Germany Medical visa application provided below.

Cover Letter Sample For A German Spouse Visa Application

Does your partner reside in Germany? If you wish to join them, you must obtain a Germany Schengen Spouse visa, also known as a Spousal visa. The cover letter for this visa is rather straightforward, as you do not need to provide a day-by-day travel itinerary. Additionally, your spouse must hold either a German passport or a residence permit for Germany.

You can change the sample cover letter provided below to suit your needs, or you can produce a cover letter for Spouse visa with the FlightGen App.

Sample For A German Work Visa

Before working in Germany, you must get a German work visa, which allows you to work across the Schengen area, in addition to in Germany. Following is a sample cover letter for a Schengen work visa for Germany.

Sample For A German student Visa

Germany is one of the greatest places to study, especially engineering, for which it is recognised. In addition, Europe is much less expensive than the United States and Australia for comparable-quality higher education. To go to Germany as a student, you must get a German student visa.

The following is the format for the cover letter for the Germany Student Schengen visa.

Sample For A German Transit Visa

Transiting through one of Germany’s busiest airports, such as Frankfurt, requires a particular sort of short-stay visa known as a Schengen Transit visa. The example provided below demonstrates how to write a visa letter for a German Schengen Transit visa.

What Additional Documents Must Be Provided To Apply For A German Schengen Visa?

• Original passport with at least two blank pages and a minimum validity of six months
• The application for a Schengen visa must be properly completed and signed.
• Two current, colour, passport-size photos that adhere to Schengen requirements
• Personal statement and detailed vacation itinerary (Can be created using FlightGen App)
• Original, updated, and bank-attested bank statements for the most recent three months (Online not accepted without bank seal on it.)
• Income Tax Returns for the previous three years (Form 16)
• A flight itinerary (for use in applying for visas, use the FlightGen app. For smartphones running Android and iOS)
• Reservations at hotels
• Travel Protection (minimum coverage of EUR 30000) Travel insurance through HDFC Ergo starting at 300 INR. Use VisitorsCoverage for other nations.

Frequently Asked Questions?

Where should i send my cover letter to request a schengen visa for germany.

You must bring your application materials, including your cover letter, to the visa appointment. Typically, this is done at the German consulate or a centre that streamlines the issuing of visas, such VFS or BLSS.

How significant is a cover letter when applying for a German visa?

A cover letter is necessary for all visa applications, but is especially important for Schengen visas.

It accomplishes two things. It makes it easier for the visa officer to accept or (deny!) your visa application since it gives the official more information about your trip intentions.

The information in your documents will first be compared to what is stated in your cover letter. If so, getting your visa approved will be simple.

As a visa applicant, you can only contact with the visa officer here. So here is your time to argue for the approval of your visa.

A well-written cover letter may make or break your application for a Germany visa .

What does a cover letter for a visa application contain?

Introduction letters are also known as personal cover letters at times (also known as visa letters).

Its purpose is to provide information about your journey to visa authorities. They will next compare it to your supporting papers in cross-referencing.

Your application for a visa approval will be completed shortly if all information is verified.

How should I begin my letter while applying for a German visa?

Get your introduction letter as soon as possible by installing the FlightGen App and letting the AI do the job for you. However, if you wish to write one on your own, you may do so by drawing inspiration from the sample below.

The FlightGen App will automatically write your cover letter for you .

What should the main parts of my cover letter for a German visa application be?

Your trip itinerary, dates, and day-by-day itinerary should all be mentioned in your cover letter, along with any paperwork you’ve filed to have your German Schengen visa approved.

Which document must I attach to my cover letter when applying for a visa?

You must include every document you plan to submit to have your visa approved. Please describe any further papers you may have.

I’m preparing a cover letter for a visa application; is it crucial that I stick to the same font size and style? No. But it’s better to choose a simple, straightforward typeface than one that looks fancy. Use just up to two lines, properly formatted with the appropriate line height. This ought to make it simple for the visa officer to read your letter of invitation.

Which cover letter works best for a visa application?

The greatest cover letter gives the German officer all the information they need to know about your trip in an easy-to-understand style. In this aspect, FlightGen App generates the best cover letters.

What components should a cover letter for a visa application contain?

The following information should be included in your cover letter: the itinerary, dates, and times of travel. Please also add any supporting documentation for German Schengen visa clearance.

Include your contact information in case the consulate needs to get in touch with you.

What typical blunders should I steer clear of while composing a cover letter for a German visa application?

The most crucial thing to keep in mind while composing a cover letter is to avoid giving partial truths or publishing made-up or incorrect information.

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• Fri. Sep 6th, 2024

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Latest work permit updates, Tourist visa, Study visa updates and more visa information

Germany tourist visa covering letter and 7 days itinerary 2024

By [email protected]

Table of Contents

Germany tourist visa covering letter and 7 days itinerary

When writing a cover letter for a German tourist visa, it’s important to include specific details about your trip and explain the purpose of your visit. Additionally, providing a detailed itinerary for the 7 days you plan to spend in Germany is essential. Below is a sample cover letter and a 7-day itinerary for your Germany tourist visa application:

Covering Letter:

[Your Name]

[Your Address]

[City, State, ZIP Code]

[Email Address]

[Phone Number]

[German Consulate/Embassy Address]

Subject: Application for Tourist Visa to Germany

Dear Sir/Madam,

I am writing to apply for a tourist visa to Germany for leisure travel. I am [Your Name], a [Your Nationality] citizen, and my passport number is [Your Passport Number].

I plan to visit Germany from [Arrival Date] to [Departure Date]. The purpose of my visit is to explore the rich cultural heritage, historical landmarks, and scenic beauty that Germany has to offer. During my stay, I will ensure compliance with all visa regulations and adhere to the designated period of my visit.

I have attached the following documents to support my visa application:

• Completed visa application form
• Passport-size photographs
• Flight itinerary
• Hotel reservation details
• Travel insurance coverage
• Bank statements for the last [Number of Months] months to demonstrate financial capability
• Employment verification letter
• Previous travel visas

I assure you that I will adhere to all visa regulations and will depart Germany before the expiration of the visa. I am fully committed to complying with the laws and regulations of Germany during my stay.

Thank you for considering my application. I look forward to the opportunity to explore the beautiful country of Germany.

[Your Full Name]

Travel Itinerary for German tourist visa

Day 1: [Arrival Date] – [City Name]

• Arrival at [Airport Name]
• Check-in at [Hotel Name]
• Evening exploration of local attractions and dining

Day 2: [City Name]

• Full-day exploration of [City Name] landmarks and museums
• Evening at leisure

Day 3: [City Name] – [Next City]

• Travel to [Next City]
• Visit [Attraction/Museum]
• Check-in at [Next City Hotel]

Day 4: [Next City]

• Explore [Next City] historical sites and cultural attractions
• Leisure time in the evening

Day 5: [Next City] – [Another City]

• Travel to [Another City]
• Visit [Popular Attraction]
• Check-in at [Another City Hotel]

Day 6: [Another City]

• Full-day exploration of [Another City] landmarks and local markets
• Optional activities and shopping

Day 7: [Another City] – [Departure Date]

• Last-minute sightseeing and souvenir shopping
• Check-out from the hotel
• Departure from [Airport Name]

Note: Make sure to customize the letter according to your personal details, travel plans, and supporting documents. It’s also advisable to check the specific requirements of the German Consulate or Embassy where you are applying for the visa, as requirements may vary.

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How to Draft a Perfect German Cover Letter [Format, Guide]

In Germany, the employment market is highly competitive. Many qualified and skilled individuals are looking for jobs in Germany, so it's critical to make an excellent first impression with your cover letter.

A well-written cover letter can differentiate between securing job interviews and being overlooked when submitting a job or visa application. A great cover letter demonstrates that you are serious about the position and have what it takes. 

Read on for a guide on   how to write the ideal German cover letter and an example format , plus some pointers and shortcuts to ensure that your cover letter is flawless.

What is a German Cover Letter?

You may submit a one-page cover letter ( Anschreiben ) from Germany when   applying for a job   or an internship. The cover letter introduces you to the potential employer and explains why you are the ideal applicant.

The German cover letter should be formal and polite. The tone should be positive and professional.

Tip:   You may submit your resume ( Lebenslauf ) and cover letter in English or German when applying for a   position . If the employment opening is in German, it is advisable to write your cover letter in German.

German Cover Letter Format

It is critical to use the correct format for your cover letter when applying in Germany. This implies that you should include your   contact information   (name, address, phone number, email) and the date at the top of the page. The letter should be addressed to the person in charge of hiring at the firm (if you do not have a name, you can use something more general, such as " Dear Hiring Manager ").

It is essential to   keep it professional and easy to read   regarding font style and size for your German cover letter. Times New Roman or Arial font in size 12 should be sufficient.

Begin your letter with a   brief introduction   and explain why you are interested in the position. Then, go into detail about your qualifications and accomplishments that make you the perfect candidate for the job. Be sure to   emphasize any skills or experience   relevant to the position.

In the second section,   underline the skills and accomplishments   that make you the perfect candidate. Be sure to emphasize any skills or work experience relevant to the position. Finally, in the third part,   thank the company for their time and consideration . You may also include a statement of availability for an interview or mention that you will be in touch soon.

Close the letter with a professional sign-off (" Sincerely," "Best regards ," etc.), followed by your full name and signature.

Tip:   If you've   studied German , say so in your cover letter. This will demonstrate to the employer that you're serious about the position and have taken the time to learn more about their culture and country.

What not to include in a German Cover Letter

When writing your German cover letter, there are a few things that you should avoid doing.

• Do not repeat information   from your resume or CV verbatim.
• Personal information   such as your age, marital status, or the number of children should not be included. This data is irrelevant to the employer and may lead to your being discriminated against.
• Do not use   informal language or contractions . The phrases "I'd want to," or "I'll be" are examples of informal language.
• Avoid a generic cover letter . Make sure that your cover letter is tailored to the position you're applying for. This will demonstrate to the employer that you are genuinely interested in working for them.
• Do not include a   photograph   of yourself.
• Do not use humor   or try to be witty in your cover letter. This is a formal business correspondence; therefore, keep it serious unless stated otherwise.
• Do not make any   negative comments   about your current or previous employers.
• Do not reveal your salary expectations or demands   during the interview. This may be discussed at length during the hiring process.

Keep the following in mind while drafting a German Cover Letter

A German cover letter should be concise and direct, as stated in the job description.

There's no need to include details about your interests or hobbies. The emphasis should be on your abilities and qualifications rather than your personality.

Employers may not be familiar with overly formal or technical language, so avoid it. Stick to simple, straightforward speech that anyone can comprehend.

Finally, double-check it for spelling and grammatical errors before submitting your cover letter.

German Cover Letter Template Ideas

Finding the ideal German cover letter template may be a challenging task.

The internet is your best friend for locating the perfect German cover letter template. Several excellent, free websites provide templates for various letters, including German cover letters.

Some of our favorites include:

Novoresume   is a website that provides free templates for various letters, including German Cover Letters. The website offers several templates for different types of letters and varying levels of experience.

Resume.io  is another website that has compiled the best German cover letter examples and templates to help you land your dream job.

Zety  is a website that provides cover letter templates for various professions. The website offers both free and paid templates.

Cover letters can be tricky, but following a specific format can make the time to research much more accessible and help you get your dream job. Remember to personalize your letter for each job application and highlight relevant qualifications and experience.

Need help with your German CV?

Don't worry! Check out our German CV guide below to know everything you need to create an outstanding German CV

Letter of Motivation [Complete Guide]

The Best Cities in Germany for Expats: Over vs. Underrated

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How to Write A Cover Letter For a German Student Visa?

When applying for a German Student Visa, the German Student Visa cover letter is a crucial document that often gets overlooked. While many applicants focus on gathering school records, language certifications, and other bureaucratic requirements, the cover letter plays a vital role.

Why is the Cover Letter for a German Student Visa so important? Your cover letter provides a personal touch to your application, allowing visa officials to understand you better. It is your opportunity to explain why you want to study in Germany, your choice of course, and any other relevant information that may not be evident from the documents alone. A well-crafted cover letter can significantly enhance your visa application.

What should a Cover Letter for a German Student Visa include?

German student visa cover letter sample, german student visa cover letter example.

The cover letter for a German Student Visa application is a crucial document that must convince the German Embassy or Consulate staff that you are a suitable candidate to study in Germany. To achieve this, your cover letter should include the following key information:

• Introduction:  Introduce yourself with your full name, age, and nationality.
• Academic and/or professional background:  Provide details of your previous education or work experience.
• Choice of university:  Explain why you have chosen a particular university in Germany and how you believe it will benefit your future. Discuss your plans and aspirations with a German university diploma.
• Motivation to study in Germany:  Clearly articulate your reasons for wanting to study in Germany and how it aligns with your academic and career goals.
• Financial situation:  Describe how you intend to finance your studies and living expenses in Germany. Specify if you will be self-funded, supported by your parents, have a sponsor in Germany, or have secured a scholarship.
• Accommodation arrangements:  Explain where you plan to live in Germany if your visa application is approved.
• Document checklist:  Provide a list of the documents you have attached to your cover letter.
• Explanation for missing documents (if applicable):  If you are unable to submit a specific document, provide a brief explanation for its absence.

When writing your cover letter, remember to be specific and concise. Include all necessary information but avoid making it overly lengthy or complex. A well-organized and compelling cover letter can significantly enhance your chances of obtaining a German Student Visa.

Letter for Australia Tourist and Visitor Visa

Here is a sample of what your German student visa cover letter should look like:

For instance, a sample German student visa cover letter for a student from Turkey accepted into an MA of Architecture course in Germany, intending to self-finance her stay, could be structured as follows:

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Cover Letter for German Student Visa

The cover letter for German student visa is very important and most of the international students ignore it completely when applying for their student visa .

What is a Cover Letter?

Basically, a cover letter is a document where a student visa applicant describes the purpose of its visit to Germany in some details and lists attached documents in its application.

That said, a cover letter is the equivalent of an interview where officials are willing to ask candidates about the purpose of the visit. Since most embassies are now handling the visa application process to outsource companies there are fewer officials to conduct one-on-one interviews, and a Cover letter plays a major role in the final decision about your German student visa application.

A precise understanding of what a Cover Letter is essential because it gives you first-off hints as what you need to write down on that paper and to adjust your writing style appropriately.

Cover Letter for German Student Visa Application

As per every visit in a foreign country, the authorities in that particular country are highly interested to have some information about who you are and what is the main purpose of your visit. This is done so they can evaluate the risks of admitting applicants who may pose certain threats to the security of the population in that country.

Besides explaining the intention of your visit, on a Cover Letter, you must also state your financial resources to let authorities know you have the required funds to cover living and studying-related costs in Germany.

Important Tip: To Maximize Your Chances of Getting Your German Student Visa You Should Use a Blocked Account as Proof of Financial Resources.

A blocked account is a special type of bank account , to prove you have enough funds to live in Germany for one year.

As of 2024, as a foreigner in Germany you need a minimum of €992 euros per month for living expenses. So, you are required to have a total of €11,904 in your bank account before you apply for a German internship visa.

Click here to learn more about the German Blocked Account

Why it is important?

Germany ranks among the world’s top five popular study destinations and a large number of international students apply for a student visa each year. In addition, there are also applications for other kinds of visas, accounting for a heavy workload at German embassies. With that in mind, a Cover letter will save them (and you too) tons of time to make a decision on your application.

One cannot say the entire decision on your visa application relies on the Cover Letter but it’s true it plays a significant role.

What Should Contain?

There is not a standard model of what a Cover Letter must look like, but surely there are some general principles that always apply when writing one. Since Cover Letter is very important for your German student visa application, it is crucial you follow these general rules and make proper adjustment according to your personal profile under the way.

So, what should your Cover letter for the German student visa application contain?

Essentially, you must focus on three major components:

• A brief introduction to who you are
• Explain the purpose of your visit to Germany
• List the documents attached in your application file

Introduction feels the hardest part of all. Everyone feels intimidated by the idea of putting the first word on a completely blank page. We recommend you deliver as simple as possible. Remember, you’re not making a university project or a dissertation thesis. On the contrary, you should try to be as fluent and understandable as possible so the officials can scan easily through the text and get an idea of your profile.

Now comes the most important part where the whole purpose of the Cover letter relies on stating the purpose of your visit. For a perfect delivery, we highly recommend you explain your educational background and its relevance according to your study ambition in Germany.

Next, you can talk about the university and the course of your choice in Germany and some major reasons that accounted for your decision, as for example the university’s reputation and future prospects.

“My name is X and I come from Y. I hold a Bachelor degree in Engineering issued by the X University in my home country. I have been working at a local Engineering company in my country for the past two years as a Project Manager. I have an admission letter from Z University in Germany for K course and I’m looking forward to getting a German student visa to study there. The Z University is highly reputed and I believe it will provide me with a well-rounded education to help me build a successful career as an Engineer.”

Lastly, you must list the attached documents in your application file so the admission committee knows what to expect from the application before even going through it. In fact, here’s where stands a very beneficial trait of the cover letter. If there’s any document that is missing in your application, although required, you can explain the reasons why that happened.

For example, the university in your home country may need additional time to issue an official certificate of your graduation beyond the application deadline in Germany. In that case, you can explain this in the cover letter so they won’t reject your application instantly when they see there is no diploma included.

In a more detailed overview your Cover Letter for a German student visa must contain the followings:

• The purpose of your visit to Germany
• Basic personal information
• Your educational profile
• Your financial standing and resources
• Reasons why you chose a particular course and the University
• Why do you think a German degree is good for you
• The list of documents included in your application

Formatting – Formatting is very important because officials are familiarized with some sorts of standard formats of Cover Letters enabling them to do a quick scanning of the information being presented there. If it doesn’t have good formatting it may seem highly unprofessional and confuse the commission, which deals with your visa application.

An acceptable format of a Cover letter for the German student visa must be structured as follows:

At the top left corner of the Cover Letter write the date at which the document is written.

Below it, write the German Embassy in your home country to which you’re sending the document.

Your personal information, so the receiver (the embassy) to whom you have written. Your name, your surname and Passport number may suffice.

Dear Sir/Madam “to whom it concerns”.

Clearly state why you are writing the letter, the aimed travel date and the duration of your stay

Start by clearly showing the purpose of your visit to Germany.

Speak about your previous education and work experience and the ways it is related to your aimed course in Germany.

Shortly explain why you chose Germany and that particular university and what are your goals.

List the documents included in your application file.

Wrap it up.

Yours sincerely, Name and Surname.

Your contact information: Address, email and telephone number.

Important advice

By now you must have started to appreciate the role of a cover letter in your German student visa application and you want to make yours a one-of-a-kind. You’re just one step far from that just pay attention to the following advice

Optimize your cover letter as much as possible – Abandon the idea that you can write a wonderful piece of content at your first shot. Also, don’t aim to make a perfect Cover Letter. That is just unrealistic.  But, keep in mind that probably the whole magic of making a good cover letter for your German student visa depends on your editing. Take your time and arrange your information in the explained order and choose the most appropriate words.

Be concise – We do understand that it is hard to limit your thoughts in a single paper, but try to be more concise about what you want to exactly say. Knowing to whom you’re addressing your cover letter will also help you adjust your tone of speaking to what is required from you and choose the right words.

Seek advice from a student in Germany – There are thousands of international students currently attending university in Germany and probably there is one from your home country who you can ask for some helpful advice about your Cover Letter. It is easier to make your own cover letter if you benefit from the experience of a student who has gone through the same before you.

Pay attention to formatting – Always keep in mind that you’re writing to high authority and your document must be in accordance with some principles. Some students just write down whatever comes into their minds without respecting a well-structured order, although they don’t miss the main purpose of the Cover Letter.

Common mistakes

As long as your cover letter is in accordance with the major principles of a cover letter for a German student visa you’re good to go. But there are some mistakes that may hurt your application and often are done unconsciously.

Below are two of the most common mistakes international students do when submitting a Cover Letter for a student visa at German embassies

Too personal Cover Letter – For some, it is a bit difficult to find a balance between formal and personal language when writing a Cover Letter for a German study visa application.

Be aware that the German embassy/consulate is interested to know your educational and professional profile and your future goals and not your emotional opinion about it. If this is the case with you we recommend you ask someone who may have experience with cover letters to help you resolve this issue.

Job Application Cover Letter – Though formal details may remain the same a Cover Letter for a job application and a cover letter for a student visa are essentially different.  The tone of speaking, your standing and some details are where the main difference between these documents relies upon.

Spelling mistakes – Last, but not least important. If there are many spelling errors in your Cover Letter the commission will assess your language is not good, therefore you don’t seem to be a promising student. It is always recommended you give someone to give it a read because they may notice errors that didn’t catch your eye.

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Cover letter for German Student Visa–Tips and Tricks

• German Universities

Updated on 16 April, 2024

upGrad Abroad Team

Upgrad abroad editorial team.

For international students, who have already received a letter of admission from their preferred German university, the next big requirement is to obtain a student visa. To apply for a visa, an aspirant will need to complete all the relevant documentation, which also involves submitting a cover letter for a German student visa . Thus, to make a cover letter for visa application Germany, students need to know the best way. 

The cover letter is a very important document that every international student needs to attach with other certificates to meet the eligibility criteria. It is an important document for visa processing and students shouldn’t ignore it when applying for their visas. 

Through a cover letter for student visa applications in Germany, the officials handling their visa applications get to know them better. It is true that there are other documents that need to be submitted but a cover letter conveys all the information about the aspirant that is not communicated through the documents. Thus, it is a significant step in their study abroad dream but before they draft a German student visa cover letter, they should know everything about it for a visa in Germany.

Table of Contents

• What is a Cover Letter?

Cover Letter for German Visa Application:

Resources for german visa, what should a cover letter for a german student visa contain, formatting your cover letter, some tips for a formally drafted cover letter:, some common cover letter mistakes to avoid:, cover letter, statement of purpose, motivation letter, frequently asked questions, what is a cover letter .

A cover letter is an important document that needs to be presented at the time of visa documentation. A cover letter sheds light on information like the purpose of visit, why an aspirant wants to study abroad in Germany, and describes the student’s choice of course. It is a formal document and has a particular format that needs to be followed. In the nutshell, a cover letter that encapsulates the purpose of the visit to Germany is described. Since the number of international students traveling abroad exceeds the number of officials for face-to-face interviews, the importance of a cover letter for student visa applications shouldn’t be undermined. 

Guaranteed Cover Letter Acceptance. Get free Counselling

Visas applications and cover letters are not just limited to Germany. These are applicable for every foreign visit because the officials of a foreign country would be interested in knowing a few details about an individual traveling and the purpose of their journey. The main purpose of such verification is to reduce the possibility of any kind of threat from a foreign visitor. Apart from stating the purpose of their trip, they must also disclose details regarding the funding of their course in Germany. Moreover, students applying for studying at the university should state whether they have transferred € 10,356 to their German blocked account. 

Why is a cover letter important?

Germany is a popular study abroad destination for international students. Every year, the German embassies receive millions of cover letters for German student visas. It is, in fact, a daunting task to conduct one-on-one interviews with such a large number of candidates. Therefore, a cover letter plays an important role in helping officials make a final decision on a student’s visa application.

Important Visa Resources 

• Why Do Student Visas Get Rejected
• How to Check Visa Status

The main purpose of a German student visa cover letter is to convince the German officials of a student’s candidature. There are some very common guidelines for drafting a cover letter for a student visa application. Have a look at everything that you must include in your cover letter for a student visa in Germany:

• Introduction
• Previous academic and professional background
• The reason for visiting Germany for higher studies
• Present financial condition
• A list of documents that a student has attached with their cover letter

While drafting a cover letter for a German national visa be very formal and precise. To begin with, writing the introduction can be challenging. It can be intimidating to put the first few words on a blank paper. But keep the introduction short and interesting. This is not a part of your thesis or project, so the applicant should not elaborate much. Be concise and write simple sentences that do justice to their profile. Draft the introduction in a few lines and it should give a decent outline of their profile. In a nutshell, it is a synopsis of their intent to pursue a particular course at the German University and how equipped they are financially and academically to pursue the course.

Moreover, a cover letter for a student visa application Germany should state in a detailed manner alongside their academic achievements. Students should come across as ambitious in those few lines where they express their purpose of visit. Next comes the mention of the university and the course they are opting for. This part needs to be dealt with utmost clarity and precision. They also need to talk about their career plans in the cover letter. Be absolutely practical while discussing their career goals.

Sample Cover Letter for a Student Visa Application

Students would be in a position to draft a better cover letter for a student visa application Germany with the help of the following samples.

Date: – XX/XX/XXXX

To, The Visa Officer [Name of German Embassy/Consulate] [Address of German Embassy/Consulate]

Subject: Application for a Student Visa to pursue (course) at (the desirable university)

Respected Ma’am/Sir, I, XXX, holding an Indian passport, number XXX, would like to submit my application for a German National Student Visa as I intend to pursue my (course). Upon completing (last acquired degree) (mention the percentage). I stepped into the corporate world as a Manager which helped me to enhance my managerial and critical thinking skills by working at Accenture. After successfully collaborating with other stakeholders, I received the opportunity to work with KPMG as a Senior Manager. Furthermore, after handling various verticals and receiving a plethora of accolades for achieving my targets, I am looking forward to expanding my knowledge of the subject. To realize my dream of studying (program name) at the (university), I have planned my finances. My father is a successful businessman with an income of ₹50,000 per month. I have worked meticulously for the last year to increase my savings. Furthermore, I have decided to fund my education via an education loan. To take care of my living expenses, I have a German blocked account of € 10,356.

Being a commerce student, understanding the dynamics of finance is the right career decision for me. A (course) would offer me an edge. Moreover, the course would equip me with the best know-how and hands-on experience. Choosing (university name) is a prudent choice for me as it offers a dual degree for (course). I firmly believe that the course taught by professors will provide me with an unparalleled learning experience that will help me gain cognizance of the fundamentals emphasized in the course offered by (university name).

Germany is recognized for providing foreign students with practical learning opportunities from wealthy business leaders. I will gain a chance to explore international markets while studying in Germany as I would receive hands-on experience. In addition, I would have the opportunity to converse and learn from students of an array of ethnicities.

A German degree can fulfill my goal of contributing to a part of the premium workforce. I hope the visa officer considers my candidature positively to pursue my desired program.

Sincerely, (Name)

My name is XYZ, and I would like to submit my application with all the necessary documents for obtaining a student visa for two years. I plan to move to Germany to enhance my career prospects by pursuing higher education. I have been granted admission at ABC University for the Bachelor/Master program for the Fall/Winter/Summer/Spring intake in the year.

I am attaching the required documents to support my visa application-

• Application form
• Copy of passport
• Acceptance letter from a German university
• Academic transcript
• Bank account statement proof for sufficient funds 
• Health insurance proof
• Document authenticity declaration 
• IELTS score
• German language proficiency document (if required)

Kindly consider my student visa application and grant me permission to study in Germany.

Yours sincerely, XYZ  

A cover letter for a German student visa is an official document and must follow a specific format. There is a format that the officials in embassies follow for quick scanning of the documents, and it is advised that the aspirants follow the same. If students do not format their cover letter well, it might end up looking unprofessional. So, here’s how they should format their cover letter: 

• The date should always be at the very top left corner.
• Mention the German embassy’s name 
• Mention all the personal details, like name, address and passport number.
• Address the official.
• Mention relevant educational and professional work experience.
• Write down the course name and university in Germany where they are seeking admission.
• Wrap it up in a respectful manner. 
• Lastly, pen down their email address and contact. 

Keep it short and to the point. The cover letter should have all the information in a few lines. Students should write down their purpose of visit and other required information on a single cover letter page. Choose a formal tone and the right order of words. 

• Pay attention to the format

A formal document has an order, sequence, and format. The format is followed by the officials while checking the applications. If a student does not follow the format, their cover letter might confuse the officials while scanning their visa application. 

• Seek advice

Try and get help from someone who is already studying in Germany. They will help students with the basics and offer ideas to make their cover letters more persuasive.  

Mistakes in a cover letter may result in straightaway rejection of a student’s visa application. Since there is a cut-throat competition among international students who want to study in Germany, you cannot afford to commit any mistakes. There are some very common mistakes that students end up committing, and since this is going to be your first time applying for a student visa, they need to be careful. 

• Too personal

A formal cover letter should not be very personal and must not include requests. It should talk about their ambition of studying in Germany. Students should keep their tone formal yet polite to make sure they get a chance. Do not use informal words or phrases. 

• Spelling and grammatical errors

Be careful and check thoroughly for language errors before submitting the cover letter. Use simple words, and do not go for difficult vocabulary that might increase the risk of spelling mistakes. Simple and precise sentences without any careless mistakes will work best for them.  

• Mistake in the format

Always follow the cover letter format properly. It should be in the right order. Do not get confused with the structure of the cover letter that the German embassy officials want to be follow.

Comparison between Cover letter, Statement of Purpose, and Motivation Letter

Every document have its purpose, and even though it may confuse students, all of them are equally important and serve a unique purpose. So, if a student is applying for a visa, they should know about all three. Here’s the difference between a cover letter, statement of purpose, and motivation letter. 

It is an important document that every international student must attach with other certificates to meet the eligibility criteria. It is an important requirement for visa processing, and students shouldn’t ignore it when applying for their visas, until the requirement is raised. A good cover letter is enough to spark the interest of a visa officer.

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It presents a student’s personality and ambitions to the admissions committee and the visa officer. There are two types of SOPs for admission purposes and the other for visa applications. An SOP is critical for a visa as it presents your intention to go to another country for studies.  

As the name suggests, it is a letter that a student will have to write to the visa officer mentioning all the factors that motivated you to apply for higher education in Germany. They will have to meticulously explain how studying in Germany (or any other country) will enable them to achieve your ambitions. In this document, they will have to explain their long-term goals. 

A cover letter is an important document that plays a significant role in visa application approval. With a sound understanding of what a cover letter is, its essentials, content and common mistakes, it will be easy for students to draft the right one. And once they have completed their education there, a personal covering letter for a German employment visa will make sure they explore coveted work opportunities in Germany. 

A cover letter is an important document that plays a significant role in visa application approval. Now that you know what a cover letter is, its essentials, content and common mistakes, it will be easy for you to draft the right one. And once you have completed your education there, a personal covering letter for a German employment visa will make sure you explore coveted work opportunities in Germany. You can also connect with the upGrad Abroad team for the best assistance regarding a cover letter for a German student visa.

Also Read 

https://www.upgradabroad.com/articles/how-to-write-a-motivation-letter/  

https://www.upgradabroad.com/articles/statement-of-purpose-for-undergraduates/

https://www.upgradabroad.com/articles/statement-of-purpose-format/  

How do I write a cover letter for a German visa?

A student will have to add several paragraphs in the body of the letter, and each paragraph will discuss different aspects of their aims and profile. Please keep in mind that their Cover Letter should not be the same as your SOP or essay detailing their future objectives. It should contain the following information:

• Educational Brief 
• Employment History Reason for Choosing a particular course and desired university 
• Why Germany
• Financial Standing and Brief 
• Concluding Paragraph

What are the chances of German student visa rejections?

Germany is well known for its tuition-free education system. Therefore, the fact that a poor financial situation is the most frequent cause of a student visa being denied may surprise many overseas students. The German government wants to make sure a student has enough financial assistance to cover other living expenditures like housing, food, transit, and other costs. The German government wants students to concentrate on achieving high academic standards rather than taking jobs to make ends meet or, worse still, engaging in criminal activity. Due to this, the primary ground for denying a student visa to Germany is a lack of sufficient financial means to support oneself there.

We are a dedicated team of study-abroad experts, ensuring intensive research and comprehensive information in each of our blogs. With every piece written, we aim at simplifying the overseas education process for all. Our diverse experience as journalists, content writers, editors, content strategists, and marketers helps create the most relevant and authentic blogs for our readers.

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Cover letter template (German freelance visa)

This is the cover letter I submitted when I applied for a German freelance visa in 2018. It’s based on this cover letter .

How to apply for a freelance visa

Download the template

In this article

Cover Letter for Schengen Visa Application

Maximized Schengen visa success with effective cover letter, free sample and expert tips.

If you are in the process of applying for a Schengen Visa , you may have noticed that are asked to submit a Cover Letter.

The Cover Letter for Schengen Visa applications is an important requirement, and knowing how to properly write one could affect the outcome of the visa application.

What is a Cover Letter for Schengen Visa Application?

The Cover Letter for a Schengen Visa is a necessary part of your visa application because it is a way to introduce yourself, the reason why you want to travel to that specific country, as well as to communicate with the visa officers who are handling your application.

Please note that the Cover Letter should be addressed to the Embassy or Consulate of the country you will visit, even if you are applying through a visa application center, such as VFS Global.

In the Cover Letter for a Schengen Visa, you have to convince the Consular staff that you are suitable to receive a visa for the country you intend to visit.

What Information to Include in a Cover Letter for Schengen Visa Application?

When you write a Cover Letter for your Schengen Visa application, you have to include details of your entire trip including:

• The reason why you want to visit a Schengen country .
• The dates when you intend to enter and depart.
• A planned itinerary of your activities in the Schengen Area.
• Where you will stay once you enter the Schengen area.
• All the countries you intend to visit.
• The status of your employment.
• If you were unable to submit any of the required documents, give an explanation of why that is.

Sample Cover Letters for Schengen Visa

Below, you will find a sample Cover Letter for a Schengen Tourist or Visit Visa, a Schengen Business Visa ,  as well as for a Schengen Medical Treatment Visa which will give you an idea of what to include on your own Visa Cover Letter.

Sample Cover Letter for Tourist Schengen Visa

Netherlands Embassy in New Delhi

6/50 F, Shantipath

Chanakyapuri

New Delhi – 110021

Dear Sir or Madam,

I am writing this letter to apply for a Schengen visa to visit the Netherlands from the dates May 20 to June 10, 2019. I am traveling alone and the main reason why I want to visit the Netherlands is tourism.

I would like to visit the popular tourist attractions in the Netherlands, such as the Van Gogh Museum, the house of Anne Frank, as well as the Keukenhof gardens to see the Netherlands’ most popular flower – the tulip.

During my stay, I also want to visit Germany from May 29 to June 5 to visit my sister who lives in Dusseldorf, where I will stay at her house. Then, I will return to the Netherlands, where I will explore the Hague before I leave the country.

I am employed at the [name of company/organization] where I have the position of [job position]. I have worked here for X years, and I have an annual salary of XX. My employer has given me a No Objection Certificate for my trip, which you will find enclosed.

I intend to finance my own trip, and I have also enclosed proof I have the necessary financial means to cover my stay.

Below you can see a planned itinerary of my activities :

Supporting visa application documents I have enclosed with this letter:

• The completed Schengen Visa Application Form
• My passport
• My flight and train ticket reservations
• Schengen Visa Travel Health Insurance
• Hotel reservation receipts (Amsterdam and Hague)
• Letter of Invitation from my sister in Dusseldorf
• No Objection Certificate from my employer
• My Bank Statements from the last six months

I hope you find that the details I have provided in this letter are adequate for a favorable reply to my application. Thank you for your time, and do not hesitate to contact me should you need further information.

Best regards,

Alan Shilmani

[Full address in India]

Sample Cover Letter for Business Schengen Visa

If you are applying for a Schengen Business Visa, it is your employer who has to write the Cover Letter on your behalf. It must be written on the company’s letterhead.

March 20, 2019

New Delhi, India

I am writing this letter to request a Schengen Business Visa on behalf of [applicant’s full name] with the passport number XXXX.

Through this letter, I would like to confirm that [applicant’s full name] is employed at our company [company’s name] where he works as [job title or position]. [The applicant] has been working in our company for [X number of years], and needs to travel to the Netherlands to visit our partner company [partner company’s name] during the dates April 20 to April 30, 2019.

During his visit at [partner company’s name] in the Netherlands, [the applicant] will be engaged in the following duties:

• Attending meetings
• Negotiating a deal between the companies regarding [XYZ]
• Giving a presentation
• (Any other tasks that you will have to do during your trip)

[The applicant] will stay at the [hotel name/other accommodation], and the expenses will be covered by our company (if applicable).

Please do not hesitate to contact me if you have any additional questions.

Thank you for your time,

[Name of employer/supervisor along with siganture]

[Position or job title of employer/supervisor]

[Email address of employer/supervisor]

[Phone number of employer/supervisor]

Sample Cover Letter for Medical Treatment Visa

If you are traveling to a Schengen country to receive medical treatment, your doctor has to write the Cover Letter on your behalf. The Cover Letter for a Schengen Medical Treatment Visa has to include the following information:

• Your detailed diagnosis
• Your medical history
• The nature and duration of the proposed treatment you will receive in the Schengen country

I am writing this letter to request a Schengen Medical Treatment Visa on behalf of my patient [applicant’s full name] with the passport number XXXX.

[Applicant’s name] is diagnosed with [XYZ] and needs to receive [XYZ] treatment at the [medical facility name] in the Netherlands.

[Detailed diagnosis]

[Medical history]

[The nature and duration of the proposed treatment you will receive in the Schengen country]

I hope you consider the information I have enclosed in this letter to be satisfactory for my patient’s Schengen Visa application.

Should you have any additional questions, please do not hesitate to contact me.

Thank you for your time.

[Name of the doctor along with siganture]

Where should I submit the Cover Letter for Schengen Visa?

Depending on what country you are applying from, you can submit the Schengen Visa application at:

• An Embassy or Consulate of the Schengen country you are visiting.
• The Embassy/Consulate of another Schengen country, in case the country you want to visit has no diplomatic representation in your place of residence.
• A visa application agency, to which the Embassy or Consulate of the Schengen country you are visiting has outsourced visa applications to.

Keep in mind that if you’re going to visit multiple countries, submit the application at the Embassy/Consulate of the country you will visit first.

What other documents should I submit along with the Cover Letter for Schengen Visa?

When you submit your application for a Schengen Visa, along with the Cover Letter, you have to submit several other supporting documents , such as:

• Your passport, which must be valid for at least another six months
• Passport-size pictures, in line with Schengen visa photo requirements
• Your flight itinerary or reservations
• Proof of accommodation in a Schengen country
• No Objection Certificate from your employer/school
• Letter of Invitation from a relative or company in the Schengen country you are visiting, depending on the purpose of travel
• Proof of paid Schengen Visa Fees
• Your Bank Statements from the last six months

Read more: How to write a cover letter for Germany Student Visa Application?

Business Schengen Visa Cover Letter Sample

When you apply for a Business Schengen Visa , you must submit a cover letter that outlines your reason for traveling to the specified country. You must describe your intended itinerary and the duration of your stay. You must also demonstrate your commitment to complying with Schengen visa regulations and returning to your home country after the trip.

How Do I Write a Business Visa Cover Letter?

Your business visa application cover letter should be concise and include the following information:

Your Personal Information:

• Date of Birth.
• Passport Details.
• Current Address.
• Email Address.
• Phone Number.
• Date of Writing.

Recipient's Information:

• Embassy or Consulate Name.
• Embassy or Consulate Address.

Introduction:

• State the purpose of your trip clearly and concisely, e.g., business meetings, conferences, negotiations, and potential investments. Detail your reasons for needing a business visa as much as possible.
• If you are meeting with a business partner (individual or company), state clearly who you are meeting with and the type of business you will be doing.

Travel Details:

• Entry and Exit Dates
• Detailed itinerary of your trip, including countries to be visited, accommodations, flights, meetings, etc.

Financial Capacity:

• Briefly describe your financial capacity to cover trip expenses, including proof of sufficient funds or if you are being sponsored by another third party.
• Express appreciation for considering your application.
• Assure the recipient of your compliance with visa regulations and intention to abide by all rules during your stay.

Please note that if you are being invited for business purposes in Germany, your cover letter must be accompanied by an invitation letter written by the person/company who is inviting you.

Business Schengen Visa cover letter samples:

Sample 1 (attending a business conference):

Sample 2 (written by your employer if requested by the embassy):

Cover Letter for Visa Application Germany

Quick enquiry, cover letter for visa application germany – hire the best cover letter writing service from contentholic.

Wish to visit Germany? Well, you require a Germany visa whether you want to go to Germany for higher studies, business, to visit someone, or other purposes. Germany, a Western European country, is well known for having important historical chronologies and traces of renowned cultural events. Benefiting from breathtaking varied landscapes, encompassing the captivating Bavarian Alps and the majestic hills of the Black Forest, this cultural hub unquestionably attracts numerous tourists each year. When it comes to education, Germany has an excellent education system and some world-recognized universities which make it one of the ideal study destinations for international students. If you want to visit Germany, you need to obtain a Germany visa. However, applying for a Germany visa might be challenging, as you need to write a cover letter for visa application Germany . A cover letter for Germany visa is a formal document that plays a crucial role in your application process. It articulates your intention, academic and professional background, the purpose of travel, itinerary, financial abilities, and ties to your home country. It helps the embassy or consulate of Germany understand your intentions for visiting Germany, which places you will visit in Germany, how long you will stay there, and that you have sufficient funds to support yourself in Germany and strong ties to your home country that demonstrate your intent to return to your home country after completing your trip. You can get help from our cover letter writing services , as Contentholic is India’s best cover letter writing agency. With the help of our professional cover letter writers crafted Germany visa cover letter , you can easily convince the immigration officials of Germany to approve your visa application. So, contact us, opt for our cover letter writing services in India , and enhance your chances of visiting Germany- Contact Now!

Hire the Best SOP Germany Cover Letter Writers for Visa Application @ Contentholic

Why choose us for visa application cover letter for germany.

Thinking whether you should opt for our cover letter writing service or not? Well, Contentholic is India’s leading cover letter writing agency , known for providing top-quality cover letters at reasonable prices. Being in this field of cover letter writing services since 2011, we have delivered high-quality cover letters for different purposes on time. Whether it is a cover letter for a Germany student visa, work visa, tourist visa, or any other type of German visa, our seasoned team of experienced cover letter writers can craft it for you according to your visa requirements. Our professional cover letter writers make sure to provide you with an error-free, plagiarism-free, well-crafted, well-organized, personalized, and unique cover letter for a Germany visa. So, don’t think more and avail of our cover letter writing services if you need help writing your cover letter for Germany- Avail Now!

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Frequently Asked Questions (FAQS) for Cover Letter for Germany Visa Application

Why do i require a cover letter for a germany visa application.

You require a cover letter for a Germany visa application because it helps you convince the embassy or consulate of Germany to approve your visa application to visit Germany. 

Which language proficiency do I need to visit Germany?

You must provide proof of proficiency in German or English language to visit Germany.

How many types of cover letters for Germany visas do you provide?

At Contentholic, we provide various types of cover letters for Germany visas, some of them are mentioned below:  

• Cover letter for Germany student visa
• Cover letter for Germany work visa
• Cover letter for Germany tourist visa
• Cover letter for Germany business visa
• Cover letter for Germany spouse visa
• Cover letter for Germany dependent visa

Is Germany the best place for international students to get higher education?

Germany is one of the best countries worldwide for international students to get higher education. Germany provides high-quality education at world-recognized universities, a variety of courses taught in English, a high standard of living, various scholarships to lessen the financial burden, post-study work permits, and ample opportunities for international students from all over the globe. 

Which documents do I need to apply for a Germany student visa?

You require the following documents to apply for a Germany student visa:

• Completed German student visa application form
• Valid passport
• Two recent passport-size photographs
• Cover letter for Germany student visa 
• Letter of acceptance or admission letter from the Joining university in Germany
• Academic records or transcripts
• Proof of financial support
• APS certificate
• Proof of proficiency in English or German language 
• Travel and medical insurance
• Curriculum vitae or resume
• Proof of paid German student visa application fee

an International students work while studying in Germany?

International students can work 20 hours per week (part-time) during their academic session and 40 hours per week during their academic breaks.

Which cities are best in Germany for pursuing higher studies?

The following cities are best in Germany for pursuing higher studies:

Name some popular tourist attractions in Germany.

Some popular tourist attractions in Germany are:

• Cologne Cathedral
• Neuschwanstein Castle
• Brandenburg Gate
• Berlin Cathedral
• Flower Island Mainau
• Berchtesgaden National Park
• Europa-Park
• Striezelmarkt
• Oktoberfest

Which universities are best for international students to study in Germany?

The following universities are best for international students to study in Germany:   

• Technical University of Munich
• Humboldt University of Berlin
• Ludwig Maximilians University Munich
• RWTH Aachen University
• Heidelberg University
• University of Bonn
• Karlsruhe Institute of Technology
• University of Gottingen
• University of Tuebingen
• Free University of Berlin
• Dresden University of Technology
• Charité – Universitätsmedizin Berlin

What are the career opportunities for international students in Germany after graduation?

There are lots of career opportunities for international students in Germany after graduation in the following sectors:

• Information Technology
• Engineering 
• Finance and Business
• Healthcare and Life Sciences
• Renewable Energy and Sustainability 
• Architecture

Get In Touch

Registered Address: A 66, Block A, Rajouri Garden, Opposite Metro Gate No 5, New Delhi, Delhi 110027

Email: [email protected]

Mobile: +91-9667716998

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How to write Cover Letter for your visa application?

If you have an appointment for a German student visa, you will be required to submit a cover letter at the time of the appointment. This is something that is not mentioned in the checklist provided by the German Embassy. I almost forgot about it and had to write it on the last day after a friend informed me about the requirement. I don’t want you to make the same mistake, so I will guide you on how to write it. Below, I have explained each step in detail with examples to help you write your cover letter on your own.

Let’s refer to the top section of the cover letter as the “Header.” This section typically includes your details, the recipient’s information, and a subject line explaining the purpose of the cover letter.

Personal Details : To begin, include your full name at the very top of the cover letter. On the following line, provide your address, and on the subsequent line, include your mobile number and email address. Double-check the accuracy of your personal details before submitting the cover letter.

Recipient Information : Next, clearly state the name of the organization or individual you are addressing your cover letter to. In this case, it would be the Embassy of the Federal Republic of Germany in New Delhi.

Subject : Write a concise and informative subject line that clearly states the purpose of your cover letter. Tailor the subject line to reflect the specific course you wish to participate in, thereby indicating your interest and intention.

When writing your cover letter, it is important to be concise and to the point. Avoid beating around the bush and address the main purpose directly. Visa officers are often busy, so it’s crucial to respect their time. In the example below, the cover letter starts by stating the name and passport number.

In the following paragraph, provide information about the university you are enrolled in or if you have received an invitation to take an exam from the university. Discuss the specific course you intend to pursue at the selected university and explain how you meet the qualifications for it. If there is a language requirement, mention your language proficiency.

The next section should provide more details about your chosen course. This will demonstrate to the visa officer that you have conducted thorough research and are genuinely interested in the program, rather than being just another applicant. Include information about the duration of the course, and if you are planning to attend Studienkolleg, indicate how long it will take and outline your plans for after completing it. The following is an example of the VSI Mint program at Saarland University.

Although not required, it is beneficial to present your past academic qualifications in a table format. This will allow the visa officer to easily see all your qualifications in one place.

The above-mentioned details are true and can be verified with the mark sheets attached.

Once you have discussed your courses and academic background, it’s time to outline your plan, including the intended date of your arrival in Germany and when your semester begins. You also need to address how you will finance your studies and living expenses in Germany. If you have a blocked account, you can mention it in your cover letter along with the total amount in the account.

Finally, list all the documents that you will be attaching to your visa application.

Finally, express gratitude to the visa officer and conclude your cover letter with your name and visa reference number, which you will receive upon booking an appointment with VFS.

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Cover Letter for Schengen Visa: Samples and Tips

Cover letter for schengen visa: a complete guide.

A cover letter for a Schengen visa is a crucial part of your visa application process. It allows you to explain your travel purpose, financial situation, and other critical details that the official forms and documents may not fully convey. A well-written cover letter can increase your chances of getting your visa approved by clearly understanding your trip and your adherence to the visa requirements. This guide will show you how to draft an effective cover letter for your Schengen visa application.

Why Do You Need a Cover Letter for a Schengen Visa?

A cover letter for a Schengen visa application serves multiple purposes. It helps clarify your trip details, provides additional supporting documents, and gives the visa officer a better understanding of your intentions. It can include your travel itinerary, proof of accommodation, financial status, and the purpose of your visit. Here's why it's important:

Key Reasons to Include a Cover Letter:

• Explain the  purpose of your travel  in detail
• Outline your  travel itinerary , including dates and destinations
• Provides information about your  accommodation  and  travel insurance
• Highlights your financial ability to support yourself during the trip
• Clarifies any additional details not covered in the official documents

Key Elements to Include 

When writing a cover letter for a Schengen visa, you must ensure it includes all relevant information. This will make it easier for the visa officer to assess your application. Below are the key elements your letter should contain:

Introduction

Clearly state the purpose of the letter and the visa type you are applying for.

Example:  "I am writing to apply for a  Schengen visa  to visit [Schengen Country] for a [purpose of visit], scheduled from [travel dates]."

Travel Itinerary

Provide a detailed  travel itinerary  with the dates, destinations, and planned activities. Include important details like flight bookings and transportation between cities.

Example:  "My itinerary includes traveling to [City], where I will stay from [start date] to [end date]. During this time, I will visit [places] and meet with [contacts, if any]."

Accommodation and Proof of Stay

Include proof of hotel reservations  or other  accommodation details , such as a  host invitation letter  if you are staying with family or friends.

Example:  "I will be staying at [Hotel Name], with a confirmed booking from [start date] to [end date]. I have attached the  hotel booking confirmation  as proof of my accommodation."

Financial Support and Proof of Funds

Demonstrate that you have the necessary funds to support yourself during the trip. Include  bank statements  or any other  financial proof  that verifies your financial capacity.

Example:  "My trip will be self-financed, and I have attached my  bank statements  for the past three months, which show a balance sufficient to cover my travel expenses."

Return Flight and Proof of Return

Provide evidence that you will return to your home country. Include a  return flight booking  or any document confirming your return commitment .

Example:  "I have attached a copy of my return flight ticket, scheduled for [return date], ensuring that I will depart from the Schengen area before my visa expires."

• Travel Insurance

State that you have  Schengen visa travel insurance  and provide the necessary documentation.

Example:  "I have purchased  travel insurance  from [Insurance Company], which covers medical expenses up to [amount] as required for the Schengen visa."

Employment Status

Include proof of your  employment status , such as an  employment letter  or a certificate from your employer.

Example:  "I am currently employed at [Company Name] as a [Job Title], and my employer has granted me leave from [start date] to [end date]. A letter from my employer is attached."

Closing Paragraph

End your letter by reiterating your intent to return to your home country after the trip and your readiness to provide additional documents if needed.

Example:  "I look forward to exploring the culture and beauty of [Country]. I confirm that I will return to my home country after the trip and am happy to provide any further documentation required."

Cover letter format for Schengen Visa

Sample schengen visa cover letter generic for all countries.

[Consulate/Embassy Name] [Address of the Consulate/Embassy] [City, Postal Code]

Dear Sir/Madam,

Subject: Application for Schengen Visa

I am writing to apply for a [type of visa, e.g., "short-stay tourist visa"] for my trip to [Schengen country/countries] from [start date] to [end date]. The purpose of my visit is [state purpose: tourism, business, visiting family, etc.]. I plan to visit [briefly mention places or activities] during my stay.

Below is a summary of my travel plan:

• Travel dates : [start date] to [end date]
• Countries to visit : [Schengen countries you plan to visit]
• Accommodation details : [Hotel or host details]
• Travel insurance provider : [Insurance company name], with coverage of €30,000 as required
• Flight details : [Round-trip flight booking]

I have been employed as [your job title] at [company name] since [date]. Additionally, I have attached a no-objection letter from my employer and my bank statements to show that I have sufficient funds to cover my expenses during the trip. I am committed to returning to my Country of residence before the expiration of my visa due to [mention your ties, such as employment, family, studies, property, etc.].

I have enclosed the following documents to support my application:

• Completed Schengen visa application form
• Passport-sized photographs (as per specifications)
• Valid passport (with at least three months validity after return date)
• Round-trip flight reservation
• Proof of accommodation
• Travel insurance with coverage of €30,000
• Bank statements for the last [3/6] months
• No objection letter from my employer
• [Any other supporting documents, like an invitation letter or itinerary]

Please process my application as soon as possible. I assure you that I will abide by the visa rules and regulations during my stay.

Thank you for considering my application. Please feel free to contact me if you require any further information.

Yours faithfully,

The general structure of the cover letter will work for any Schengen country, as Schengen visa requirements and processes are standardized across the Schengen Area. However, it’s essential to make a few adjustments depending on the specific Country you're applying to, such as:

• Addressing the correct consulate/embassy : Update the name and address of the consulate or embassy of the Country where you're applying.
• Purpose of visit : If you're applying for a visa to visit a specific Schengen country, highlight the purpose of your visit to that Country (tourism, business, visiting family, etc.). If your trip involves multiple countries, mention each and clarify where you’ll spend the most time.
• Additional country-specific requirements : Some Schengen countries may request specific documents or details. Ensure you meet the Country’s unique requirements (if any) while keeping the rest of the cover letter format identical
• Drafting a Strong Leave Application for Vacation : If you are employed, you must provide a  leave application  for vacation to show your intention to return to work after your vacation. A well-written leave application reassures the visa officer that you have a professional obligation to return.

Cover Letter for Schengen Visa Unemployed

[Consulate/Embassy Name] [Address of the Consulate/Embassy] [City, Postal Code] Dear Sir/Madam,

I am writing to apply for a [type of visa, e.g., short-stay tourist visa] for my trip to [Schengen country/countries] from [start date] to [end date]. Although I am currently unemployed, I have sufficient financial means to cover the expenses of my trip, as evidenced by my attached bank statements and [any other financial documents, like a sponsor’s letter, if applicable].

The purpose of my visit is [state the purpose, such as tourism, visiting friends/family, etc.]. I plan to visit [mention key locations or activities]. Below are the details of my trip:

• Travel Insurance : [Insurance company name] with coverage of €30,000

While I am currently not employed, I have strong ties to my home country, such as [mention ties: family, property ownership, ongoing studies, or future employment opportunities]. My financial situation is also stable, with [explain the source of funds, such as savings, family support, or sponsorship].

I'm sharing the following documents in support of my application here:

• Passport-sized photographs
• Valid passport
• Recent bank statements [or Sponsor’s financial documents]
• [Sponsor's letter, if applicable]
• [Other supporting documents, if any]

I kindly request that you consider my application. I assure you that I will comply with all the rules and return to [your home country] before my visa expires.

Thank you for your time and consideration. Please feel free to contact me should you require any additional information.

• If a family member or friend sponsors your trip, include a  sponsorship letter  and their financial documents.
• Ensure your  bank statements  show sufficient funds for your trip, even if you are unemployed.
• Highlight  strong ties  to your home country to reassure the consulate that you intend to return after your visit.

Cover Letter for Schengen Visa (Visiting Family)

Subject: Application for Schengen Visa (Visiting Family)

I am writing to apply for a short-stay Schengen visa to visit my family in [Schengen country]. My intended travel dates are from [start date] to [end date]. I will stay with my [relationship, e.g., brother, sister, parents] who lives at [full address].

The purpose of my visit is to spend time with my family, especially [mention any special occasion like a family reunion, wedding, birth of a child, etc.]. Additionally, I have attached an invitation letter from my [family member’s name] confirming my stay with them during this period.

I am attaching my travel details:

• Accommodation : Staying at [family member’s address]
• Travel Insurance : [Insurance provider] with coverage of €30,000

I have also attached the required financial documents, including my recent bank statements and my [family member’s name] bank statements, to prove they will cover any additional expenses during my stay.

Kindly request that you process my application, and I assure you that I will return to my home country after my visit.

Thank you for your consideration.

Cover Letter for Schengen Visa (Multiple Entry)

Subject: Application for Schengen Visa (Multiple Entry)

I request a multiple-entry Schengen visa for my upcoming trips to [Schengen countries]. My first planned visit is from [start date] to [end date], and I intend to visit [countries you’ll be visiting first].

Due to the nature of my work as [your occupation, business professional, frequent traveler, etc.], I will need to travel to the Schengen Area several times in the coming months for both professional and personal reasons. I have included detailed itineraries for my upcoming trips.

Here are the details of my first trip:

• Countries to visit : [mention Schengen countries]
• Accommodation : [Hotel reservation details]
• Travel Insurance : [Insurance provider] covering all trips up to €30,000

I have enclosed financial documents to prove that I have sufficient funds to cover all expenses for my multiple trips. Given my travel needs, I kindly request a visa valid for [1/2/5] years.

Thank you for your time and consideration.

Cover Letter for Schengen Visa (Couple)

Subject: Schengen Visa Application for [Your Names]

We, [Your Full Name] and [Partner’s Full Name], are applying for Schengen visas for our planned trip to [Schengen country] from [start date] to [end date]. This is a leisure trip to enjoy the culture and beauty of [Country] and explore cities like [list places].

Below are the details of our trip:

• Countries to visit : [Schengen countries]
• Travel Insurance : [Insurance provider] covering both of us with coverage of €30,000

We have attached our financial statements to show we can cover our expenses during the trip. Additionally, we have included proof of our relationship [e.g., marriage certificate, photos] and all required documents to support our visa application.

We request that our applications be processed together.

Yours faithfully, [Your Full Name] [Partner’s Full Name]

Cover Letter for Schengen Visa (After Refusal)

Subject: Reapplication for Schengen Visa (After Refusal)

I am writing to reapply for a Schengen visa following the refusal of my previous application on [mention refusal date]. The reason for refusal was [mention the reason]. I have since addressed this issue and attached the relevant documents to clarify the situation.

The purpose of my visit remains the same: [state purpose of visit, such as tourism, visiting family, business, etc.]. I plan to travel from [start date] to [end date], and my travel itinerary includes [briefly describe your itinerary].

I'm sharing the following documents in support of my reapplication here:

• Corrected/Updated [mention any documents that address the refusal reason]
• Financial proof (bank statements, etc.)

Please reconsider my application based on the updated information.

Thank you for your understanding and time.

Cover Letter for Schengen Student Visa Application  

Subject: Application for Schengen Student Visa

I am writing to apply for a student visa to pursue my studies at [University Name] in [Schengen country]. AdditionalIy, I have been accepted into the [course/program name], which starts on [start date], and I plan to arrive in [Country] on [arrival date].

I have enclosed my admission letter from [University Name] and proof of payment for my tuition. I have also attached proof of my financial capacity to support myself during my stay, including [mention documents: bank statements, scholarship, sponsorship, etc.].

Details of my study plan:

• University : [University Name]
• Course : [Course/Program Name]
• Duration : [Start date] to [End date]
• Accommodation : [Details of where you will stay]

Please grant me a student visa for the duration of my studies.

Yours faithfully,  

Tips for Writing a Successful Visa Cover Letter

• Keep It Clear and Concise : Avoid overly complex language. Stick to the facts and provide all necessary information.
• Use a Formal Tone : Maintain a professional tone throughout the letter.
• Ensure Accuracy : Double-check all dates, travel details, and documentation references.
• Attach Supporting Documents : Ensure all documents mentioned in the letter, such as  financial proof  or  travel insurance , are attached.

Common Mistakes to Avoid

• Missing Details : Failing to provide a precise  travel itinerary  or skipping  financial proof  can result in visa rejection.
• Inconsistent Information : Ensure that the dates and details in your cover letter match those in your  visa application form  and supporting documents.
• Lack of Proof of Return : Always include proof of your return to your home country, such as a  return flight ticket .

A well-structured  cover letter for a Schengen visa  can significantly improve your chances of getting approved. By clearly explaining your  purpose of travel , providing necessary documentation, and demonstrating your ability to support yourself financially during your trip, you show the visa officer that your application is complete and legitimate.

If you need more guidance on drafting your visa cover letter or  preparing strategic interview questions , please explore our blog for helpful resource s.

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My complete cover letter that recently got me a Germany Schengen Tourist Visa in 5 days (from India)

<enter date>

Embassy of the Federal Republic of Germany, <enter address>

Subject: <name> (Passport No <passport no>) Schengen Tourist Visa Application

Dear Sir/Madam,

I am writing this Cover Letter in support of my application for a Tourist Visa for travel to Europe with my wife <name>, with our primary destination being Germany. I am excited about the opportunity to visit your beautiful country and experience its rich culture, stunning landscapes, and warm hospitality.

To support my application, I have completed all the necessary forms and attached the required documents, including:

A Completed Schengen Tourist Visa Application Form

Passport-sized photographs, as per the specified guidelines

A copy of my valid passport, showing personal details and expiry date

Copy of both Onward and Return Flight Tickets, internal flights and fully paid Hotel bookings.

Documents showing that I have sufficient funds (Bank Statements, Credit Card Statement)

A detailed travel itinerary outlining dates, destinations & planned activities during our visit

Documentation demonstrating my intention to return to India, including a copy of Office ID Card, Employment contract, Leave approval and NOC, & property ownership document

Travel Insurance covering the entire period of stay with minimum coverage of EUR 30,000

Letter of invitation & supporting documents from my friend who is working in Germany

Copy of previous Schengen Visas, and other Visas that I have acquired (UK, Australia etc.)

I’ve included our detailed itinerary separately, but sharing a brief itinerary for your kind persual :

<Brief itinery here>

Additionally, I would like to highlight some key points regarding my visit and intentions:

1. Purpose of Visit: I intend to visit Germany and nearby Schengen countries with my Wife for tourism purposes, to explore the renowned landmarks, natural wonders, and vibrant cities. We also intend to meet and stay with our close friend <name>, who is residing in Germany since 2015.

2. Duration of Stay : Out of our complete Europe Trip of 36 days (<enter dates>), We plan to stay in Germany for 21 days (<enter dates>). During this time, I will abide by all the rules and regulations set forth by the German government.

3. Financial Capability: I have sufficient financial means to cover all our expenses during our stay in EU, including accommodation, transportation, sightseeing, meals etc. I have attached supporting documents, such as bank statements, payslips etc, to validate my financial capability.

4. Strong Ties to India: I am deeply rooted in my home country, India, and have strong ties here. I am employed at <company and designation>, since 5.5 years. I have attached a letter from my current employer affirming my employment status. Additionally, I have significant family commitments, a stable job and a life waiting for me here which necessitates my timely return to India upon completing my planned itinerary in the Schengen Area.

I would like to express my sincere gratitude for considering my application. I am fully committed to complying with all the regulations and requirements set by the German government, and I assure you that I will respect the laws and values of your country throughout my visit. Should you require any further information or documentation to support my application, please do not hesitate to contact me. I am more than willing to provide any additional details that may be necessary.

Thank you for your time and consideration. I eagerly await a positive response to my application and the opportunity to explore the magnificent beauty of Europe, and specially Germany.

Yours sincerely,

Prince Patni <passport no> <mobile number> <email>

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