cover letter to embassy

Written Samples

15 schengen visa cover letter samples.

Are you dreaming of exploring the picturesque landscapes, rich history, and diverse cultures of Europe?

A Schengen visa is your gateway to unlocking the wonders of 26 European countries.

However, crafting a compelling cover letter is crucial to increasing your chances of visa approval.

Schengen Visa Cover Letter Samples

In this article, we present fifteen expertly crafted Schengen visa cover letter samples that will help you create a winning application.

Sample One: Tourism in France

Subject: Schengen Visa Application – Tourism in France

Dear Visa Officer,

I am writing to apply for a Schengen visa to embark on a ten-day tourism trip to France from September 1 to September 10, 2024. As a history enthusiast and art lover, I am eager to immerse myself in the rich cultural heritage of France, visiting iconic landmarks such as the Eiffel Tower, the Louvre Museum, and the Palace of Versailles.

During my stay, I will be residing at the Hotel Montmartre in Paris (booking confirmation attached). I have sufficient funds to cover all expenses during my trip, as evidenced by my bank statements and travel insurance policy enclosed with this application.

I am currently employed as a marketing manager at XYZ Corporation, and I have been granted leave for the duration of my trip (employer’s letter attached). I assure you that I will return to my home country before the expiration of my visa, as I have strong ties here, including my family and a stable career.

Thank you for considering my application. I look forward to the opportunity to explore the beauty and history of France.

[Your Name]

Sample Two: Business Trip to Germany

Subject: Schengen Visa Application – Business Trip to Germany

I am submitting this application for a Schengen visa to attend a five-day business conference in Berlin, Germany, from November 15 to November 19, 2024. The conference, titled “Future of Digital Marketing,” is being organized by the European Marketing Association (invitation letter attached).

As a digital marketing specialist at ABC Company, attending this conference is crucial for my professional development and will provide valuable insights into the latest industry trends and best practices. My company is sponsoring my trip and has provided a letter confirming my employment and the purpose of my visit (enclosed).

During my stay, I will be accommodated at the Berlin Marriott Hotel (booking confirmation attached). I have sufficient financial means to cover all expenses during my trip, as demonstrated by my bank statements and travel insurance policy.

I assure you that I will adhere to the visa conditions and return to my home country before the visa expires. I have strong ties to my home country, including my family and a stable job.

Thank you for your time and consideration. I am excited about the opportunity to represent my company and enhance my professional skills at this international conference.

Sample Three: Studying in Spain

Subject: Schengen Visa Application – Studying in Spain

I am applying for a Schengen visa to pursue a six-month student exchange program at the University of Barcelona in Spain, commencing on September 1, 2024. I am currently enrolled in a Bachelor’s degree program in International Business at XYZ University in [Your Country].

The student exchange program is an incredible opportunity for me to expand my knowledge, improve my Spanish language skills, and gain international exposure. I have been accepted into the program and have received an acceptance letter from the University of Barcelona (attached).

During my stay, I will be residing in the university’s student dormitory (accommodation confirmation attached). I have sufficient funds to cover my living expenses and tuition fees, as evidenced by my bank statements and the sponsorship letter from my parents (enclosed).

I am fully committed to my studies and will return to my home country upon completion of the exchange program. I have strong ties to my home country, including my family and my ongoing education at XYZ University.

Thank you for considering my application. I am grateful for this opportunity to enhance my academic experience and immerse myself in the Spanish culture.

Sample Four: Attending a Wedding in Italy

Subject: Schengen Visa Application – Attending a Wedding in Italy

I am writing to apply for a Schengen visa to attend my best friend’s wedding in Rome, Italy, from August 5 to August 12, 2024. As the maid of honor, my presence at the wedding is of utmost importance to support my friend on her special day.

The wedding ceremony and reception will be held at the luxurious Villa Borghese (invitation card attached). I will be staying at the Hotel Colosseum during my visit (booking confirmation enclosed).

I am currently employed as a software engineer at XYZ Tech Solutions and have been granted leave for the duration of my trip (employer’s letter attached). I have sufficient financial means to cover all expenses during my stay, as evidenced by my bank statements and travel insurance policy.

I assure you that I will return to my home country before the expiration of my visa, as I have strong ties here, including my family and a stable career.

Thank you for considering my application. I am excited about the opportunity to celebrate this joyous occasion with my best friend and her loved ones in the beautiful city of Rome.

Sample Five: Medical Treatment in Switzerland

Subject: Schengen Visa Application – Medical Treatment in Switzerland

I am submitting this application for a Schengen visa to undergo a three-week medical treatment at the renowned ABC Medical Center in Zurich, Switzerland, from October 1 to October 21, 2024. I have been diagnosed with [medical condition], and my local doctors have recommended this specialized treatment available at ABC Medical Center.

I have received a letter from the medical center confirming my appointment and the duration of my treatment (enclosed). During my stay, I will be accommodated at the on-site patient housing facility provided by the medical center (confirmation attached).

My medical expenses will be covered by my health insurance policy (policy document attached), and I have sufficient funds to cover any additional costs and living expenses during my stay, as evidenced by my bank statements.

I am determined to complete my treatment and return to my home country to continue my recovery. I have strong ties to my home country, including my family and my job as a [your profession] at [company name].

Thank you for considering my application. I am hopeful that this medical treatment will greatly improve my health and quality of life.

Sample Six: Visiting Family in the Netherlands

Subject: Schengen Visa Application – Visiting Family in the Netherlands

I am writing to apply for a Schengen visa to visit my sister and her family in Amsterdam, Netherlands, from December 20, 2024, to January 3, 2025. My sister, [sister’s name], is a Dutch citizen and has been living in the Netherlands for the past five years with her husband and two children.

During my two-week stay, I will be residing at my sister’s home (invitation letter and address proof attached). As a schoolteacher, I have been granted leave for the duration of my trip (leave approval letter from my employer enclosed).

I have sufficient funds to cover my expenses during the visit, as evidenced by my bank statements and travel insurance policy. I assure you that I will return to my home country before the expiration of my visa, as I have strong ties here, including my job and my elderly parents who I care for.

Thank you for considering my application. I am excited about the opportunity to spend quality time with my sister and her family, especially during the festive season.

Sample Seven: Participating in a Sports Tournament in Portugal

Subject: Schengen Visa Application – Participating in a Sports Tournament in Portugal

I am submitting this application for a Schengen visa to participate in an international tennis tournament in Lisbon, Portugal, from September 8 to September 15, 2024. I have been selected to represent my country in the tournament based on my national rankings and performance in recent competitions.

The tournament is being organized by the Portuguese Tennis Federation, and I have received an official invitation letter confirming my participation (attached). During my stay, I will be accommodated at the tournament-designated hotel, the Lisbon Tennis Resort (booking confirmation enclosed).

My travel expenses, including airfare and accommodation, will be sponsored by my national tennis association (sponsorship letter attached). I have sufficient personal funds to cover any additional expenses during my stay, as evidenced by my bank statements.

I am committed to representing my country in the tournament and will return home immediately after its conclusion. I have strong ties to my home country, including my family, my ongoing education at [university name], and my responsibilities as a member of the national tennis team.

Thank you for considering my application. I am honored to have the opportunity to compete at this prestigious international tournament and showcase my skills on a global stage.

Sample Eight: Attending a Music Festival in Belgium

Subject: Schengen Visa Application – Attending a Music Festival in Belgium

I am writing to apply for a Schengen visa to attend the renowned ABC Music Festival in Brussels, Belgium, from July 10 to July 15, 2024. As a passionate music lover and aspiring musician, attending this festival has been a long-standing dream of mine.

I have purchased tickets for the festival (booking confirmation attached) and will be staying at the Brussels Youth Hostel during my visit (reservation confirmation enclosed). I have sufficient funds to cover my expenses during the trip, as evidenced by my bank statements and travel insurance policy.

I am currently employed as a graphic designer at XYZ Creative Agency and have been granted leave for the duration of my trip (employer’s letter attached). I assure you that I will return to my home country before the expiration of my visa, as I have strong ties here, including my family and a stable career.

Thank you for considering my application. I am thrilled about the opportunity to immerse myself in the vibrant music scene and cultural experiences that the ABC Music Festival has to offer.

Sample Nine: Conducting Research in Austria

Subject: Schengen Visa Application – Conducting Research in Austria

I am submitting this application for a Schengen visa to conduct a four-week research project at the University of Vienna in Austria, from November 1 to November 28, 2024. I am currently a doctoral candidate in the field of molecular biology at XYZ University in [Your Country].

My research project focuses on the analysis of specific protein structures, and I have been invited by Professor [name], a renowned expert in this field, to collaborate on this project at the University of Vienna (invitation letter attached). This opportunity will greatly contribute to the advancement of my doctoral thesis and foster international scientific collaboration.

During my stay, I will be accommodated at the university’s guest researcher apartments (accommodation confirmation attached). My research expenses and living costs will be covered by a grant from my university (grant award letter enclosed), and I have sufficient personal funds to cover any additional expenses, as evidenced by my bank statements.

I am fully committed to completing my research project and will return to my home country upon its conclusion. I have strong ties to my home country, including my family and my ongoing doctoral studies at XYZ University.

Thank you for considering my application. I am excited about the opportunity to conduct cutting-edge research and contribute to the scientific community through this international collaboration.

Sample Ten: Attending a Conference in Sweden

Subject: Schengen Visa Application – Attending a Conference in Sweden

I am writing to apply for a Schengen visa to attend the International Conference on Sustainable Development in Stockholm, Sweden, from August 20 to August 23, 2024. As an environmental scientist and sustainability advocate, I have been invited to present my research paper at this prestigious conference.

The conference is being organized by the Swedish Environmental Protection Agency (invitation letter and conference program attached). During my stay, I will be accommodated at the Stockholm Green Hotel, which is the designated conference hotel (booking confirmation enclosed).

My travel expenses, including airfare and accommodation, will be covered by my employer, the National Institute for Environmental Research (sponsorship letter attached). I have sufficient personal funds to cover any additional expenses during my stay, as evidenced by my bank statements.

I am committed to presenting my research and engaging in valuable discussions with fellow scientists and sustainability experts. I will return to my home country immediately after the conference concludes. I have strong ties to my home country, including my family and my position as a senior researcher at the National Institute for Environmental Research.

Thank you for considering my application. I am honored to have the opportunity to contribute to the global discourse on sustainable development and represent my country at this esteemed international conference.

Sample Eleven: Visiting Friends in Denmark

Subject: Schengen Visa Application – Visiting Friends in Denmark

I am submitting this application for a Schengen visa to visit my close friends, [friend’s names], in Copenhagen, Denmark, from September 1 to September 15, 2024. I have known [friend’s name] since our university days, and they have been living and working in Denmark for the past three years.

During my two-week stay, I will be residing at my friend’s apartment in Copenhagen (invitation letter and address proof attached). As a freelance writer, I have the flexibility to work remotely during my trip and have sufficient funds to cover my expenses, as evidenced by my bank statements and travel insurance policy.

I assure you that I will adhere to the visa conditions and return to my home country before the visa expires. I have strong ties to my home country, including my family and my ongoing projects with several local clients.

Thank you for considering my application. I am excited about the opportunity to reunite with my dear friends and explore the beautiful city of Copenhagen.

Sample Twelve: Participating in a Volunteer Program in Finland

Subject: Schengen Visa Application – Participating in a Volunteer Program in Finland

I am writing to apply for a Schengen visa to participate in a three-month volunteer program at the ABC Wildlife Sanctuary in Helsinki, Finland, from June 1 to August 31, 2024. As an animal lover and conservation enthusiast, I am eager to contribute my time and skills to support the sanctuary’s mission of protecting endangered species.

I have been accepted into the volunteer program and have received a letter of confirmation from the ABC Wildlife Sanctuary (attached). During my stay, I will be accommodated in the on-site volunteer dormitory provided by the sanctuary (confirmation enclosed).

I have sufficient funds to cover my living expenses during the program, as evidenced by my bank statements and the fundraising campaign I conducted to support my volunteer journey (campaign details attached). I have also obtained a travel insurance policy for the duration of my stay.

I am fully committed to completing the volunteer program and will return to my home country upon its conclusion. I have strong ties to my home country, including my family and my job as a veterinary assistant at XYZ Animal Hospital, where I have been granted leave for the duration of the program (leave approval letter attached).

Thank you for considering my application. I am thrilled about the opportunity to contribute to wildlife conservation efforts and gain valuable experience in animal care and rehabilitation.

Sample Thirteen: Attending a Training Course in the Czech Republic

Subject: Schengen Visa Application – Attending a Training Course in the Czech Republic

I am submitting this application for a Schengen visa to attend a two-week training course on advanced software development techniques in Prague, Czech Republic, from October 10 to October 23, 2024. The course is being organized by the renowned ABC Tech Institute and will provide me with valuable skills to enhance my career as a software engineer.

I have been selected by my employer, XYZ Software Solutions, to attend this training course (employer’s letter and course registration confirmation attached). During my stay, I will be accommodated at the Prague Tech Hotel, which is the designated hotel for course participants (booking confirmation enclosed).

My training expenses, including course fees, airfare, and accommodation, will be fully sponsored by my employer (sponsorship letter attached). I have sufficient personal funds to cover any additional expenses during my stay, as evidenced by my bank statements.

I am committed to completing the training course and applying the acquired knowledge to my work at XYZ Software Solutions. I will return to my home country immediately after the course concludes. I have strong ties to my home country, including my family and my position as a senior software engineer at XYZ Software Solutions.

Thank you for considering my application. I am grateful for this opportunity to enhance my technical skills and contribute to the growth and success of my company.

Sample Fourteen: Visiting a Trade Fair in Hungary

Subject: Schengen Visa Application – Visiting a Trade Fair in Hungary

I am writing to apply for a Schengen visa to visit the International Trade Fair for Consumer Electronics in Budapest, Hungary, from September 5 to September 8, 2024. As a buyer for ABC Electronics, a leading electronics retailer in [Your Country], attending this trade fair is crucial for establishing new business partnerships and staying updated on the latest industry trends.

I have been appointed by my company to represent them at the trade fair and have received an invitation letter from the event organizers (attached). During my stay, I will be accommodated at the Budapest Business Hotel, which is located near the trade fair venue (booking confirmation enclosed).

My travel expenses, including airfare and accommodation, will be covered by ABC Electronics (sponsorship letter attached). I have sufficient personal funds to cover any additional expenses during my stay, as evidenced by my bank statements.

I am committed to fulfilling my professional duties at the trade fair and will return to my home country immediately after the event concludes. I have strong ties to my home country, including my family and my position as a senior buyer at ABC Electronics, where I have been employed for the past five years.

Thank you for considering my application. I am excited about the opportunity to represent my company at this important industry event and contribute to the growth of our business.

Sample Fifteen: Performing at a Cultural Event in Greece

Subject: Schengen Visa Application – Performing at a Cultural Event in Greece

I am submitting this application for a Schengen visa to perform at the Annual Greek Cultural Festival in Athens, Greece, from July 15 to July 18, 2024. As a renowned traditional dancer from [Your Country], I have been invited by the festival organizers to showcase our country’s rich cultural heritage through dance.

The festival organizers have provided me with an official invitation letter and performance contract (attached). During my stay, I will be accommodated at the Athens Cultural Center, which is the designated accommodation for festival performers (confirmation enclosed).

My travel expenses, including airfare and accommodation, will be covered by the festival organizers (sponsorship letter attached). I have sufficient personal funds to cover any additional expenses during my stay, as evidenced by my bank statements.

I am honored to represent my country’s cultural traditions at this prestigious international festival and will return to my home country immediately after my performance concludes. I have strong ties to my home country, including my family and my role as a dance instructor at the National Dance Academy.

Thank you for considering my application. I am grateful for this opportunity to showcase my talent, promote cultural exchange, and contribute to the success of the Annual Greek Cultural Festival.

A well-crafted Schengen visa cover letter is essential to demonstrate your purpose of travel, itinerary, financial means, and ties to your home country.

By using these fifteen samples as a guide and tailoring them to your specific situation, you can create a compelling cover letter that enhances your chances of visa approval.

Remember to provide accurate information, attach relevant supporting documents, and maintain a professional and respectful tone throughout your application.

With a strong cover letter and a complete application package, you are one step closer to embarking on your European adventure. Wishing you the best of luck with your Schengen visa application!