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- Reporting Substitute Assignments in CalSAAS
- Credentialing Information
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Reporting Substitute Assignments
This page provides information on reporting substitute teaching assignments. In all scenarios below the Teacher of Record should be reported in CALPADS. Failure to do so will trigger an exception during assignment monitoring. If the class is vacant, then the teacher or substitute in the classroom on census day should be reported in CALPADS.
Short-Term Absences
Absences in which the teacher of record is out of the classroom for 1-30 days in general education settings or 1-20 days in special education setting.
- CalSAAS : If reported as directed above, no exception will be created (presuming the teacher of record is appropriately authorized for the assignment).
Documents which Authorize the Full Length of Absence:
- Any full credential that requires a Bachelor's Degree and passage of the Basic Skills Requirement
- Substitute Permits, including: Emergency 30-Day Substitute Permit, Prospective Substitute Permit, and Career Substitute Permit
- Teaching Permit for Statutory Leave (serving as a substitute teacher)
Non-Statutory Leave Related Long-Term Absences
Absences in which the teacher of record is out of the classroom for over 30 days in general education settings or over 20 days in special education setting.
- CalSAAS : If reported as directed above, no exception will be created. However, if the substitute does not hold an appropriate credential, these are misassignments and must be reported via the CalSAAS Monitoring Authority Reported Misassignments feature.
- Any General or Special Education Credential that holds the appropriate authorization required for the assignment
- Career Substitute Teaching Permit, for up to 60 days
Statutory Leave Related Long-Term Absence
Absences in which the teacher of record is out of the classroom on a statutory leave, as provided by California Code of Regulations, Title 5, §80022 .
- CalSAAS : If reported as directed above, no exception will be created (presuming the teacher of record is appropriately authorized for the assignment). However, every time a TPSL holder is used to cover a statutory leave, the TPSL holder and assignment details should be reported via the CalSAAS TPSL List feature.
Documents which Authorize the Full Length of Absence:
- Teaching Permit for Statutory Leave that holds the appropriate authorization for the classroom
Resignation of the Teacher of Record
Absences in which the teacher of record is out of the classroom and resigns from the position on or before census day, and a new contracted teacher of record has not been assigned to the classroom by census day.
- CalSAAS : If there is no teacher of record assigned for the classroom on census day, then it is considered a Vacancy, and the substitute in the classroom as of census day should be reported in CALPADS. Reported vacancies will generate an exception in CalSAAS.
- An appropriately credentialed Teacher of Record is required, and therefore no documents authorize a Vacancy
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Reporting assignments for staff serving students with disabilities in Special Education Special day classes should be reported in one of two ways: If the teacher is providing instruction in a self-contained setting, then the State Course Code should be 1000 - Self-contained and the Instructional Strategy Code should be populated with 700 ...
Yes: Participation in CALPADS is mandatory. In order to comply with federal law as delineated in the Every Student Succeeds Act (ESSA) of 2001 (20 U.S.C. Sec. 6301 et seq.), California Education Code Section 60900 requires local educational agencies to use unique pupil identification numbers (Statewide Student Identifiers or SSIDs) for students enrolled in California public K-12 local ...
California Department of Education (CDE) and Commission on Teacher Credentialing (CTC) staff developed recorded webinars about changes in course codes and the California Longitudinal Pupil Achievement Data System (CALPADS), California State Assignment Accountability System (CalSAAS), and the Promoting Equitable Access to Teachers (PEAT) program.
This Flash highlights the changes that impact the CALPADS 2022−23 Fall 1 and 2 submissions. The new codes and Input Validation Rules (IVRs) will be available September 30, 2022, and the changes impacting certification reports and corresponding supporting reports will be available October 11, 2022. ... Teacher on Special Assignment: A teacher ...
Updates via webinar for local educational agencies (LEAs) regarding CALPADS. CALPADS Background/History CALPADS includes enrollment data, teacher assignment data, and other elements required to meet federal No Child Left Behind (NCLB) reporting requirements. CALPADS Legislation Information on the Education Codes and their requirements within ...
the appropriateness of this CALPADS code for reporting it, and finally; change the determination accordingly; 6014: Day to Day Substitute Teacher - Permanent Emp. Not checked in CalSAAS. ... Teacher on Special Assignment : CalSAAS checks for any teaching credential or permit, regardless of preparation status. 6029: Special Education Case ...
CALPADS is the foundation of California's K-12 education data system, comprising student demographic, program participation, grade level, enrollment, course enrollment and completion, discipline, and statewide assessment data. ... Teachers assigned to courses: Program eligibility and participation: Assignment: Program information and ...
A special education credentialed teacher is authorized to teach physical education to students with disabilities in a self-contained setting, as long as the educator is appropriately authorized with the specialty area that addresses the student's primary disability category. In CALPADS, Special Education assignments should be reported with ...
from the CALPADS system and will be unable to certify their CALPADS Fall 1 and End-of-Year submissions. Charter School Reporting of Special Education Data LEA's authorized charter schools must submit data for SWD and general education students in the same way. Previously, some charter schools submitted their CALPADS data directly and data for
CalSAAS is a new system of Assignment Monitoring allowing annual monitoring of all certificated educator assignments. CalSAAS works through the comparison of the California Department of Education's California Longitudinal Pupil Achievement Data System (CALPADS) assignment data and the Commission's Credential authorization data by educator ...
SDEM Field 7.12 - Staff Legal Last Name and SDEM Field 7.10 - Staff Legal First Name and SDEM Field 7.11 Staff Legal Middle Name. Teacher Name links to Report 4.4 Staff Profile - List: 5: CRSE 9.17 - Local Staff ID: 6: SDEM Field 7.31 - Staff Service Years Total: 7: CRSE Field 9.07 - State Course Code plus description: 8
CALPADS Update Flash #275 (added 27-Jun-2024) 2023 Dashboard Technical Guide and Clarifications for Use of CALPADS Data in the College/Career Indicator. CALPADS Update Flash #276 (added 27-Jun-2024) Enrollment Information for Students with Disabilities Being Initially Evaluated for Special Education Services.
2020−21 Fall 2: Submission of Course Data for Assignment Monitoring . The data that local educational agencies (LEAs) submit and certify on or before March 5, 2021 as part of the 2020−21 CALPADS Fall 2 submission will be loaded into the California State Assignment Accountability System (CalSAAS) by the Commission on Teacher Credentialing (CTC), and LEAs will be able to review and address ...
Exceptions will display the CALPADS code and course title (for course codes) or assignment title (for assignment codes) for convenience, but if you would like to view CALPADS codes and their corresponding descriptions, see the following resource: CALPADS Codes. This type of exception should only occur in General Education or Service Assignments.
Basic selection criteria: SEID: Element 8.07 (SEID) must exist in CTC SEID table. Staff Assignments (SASS) data reported are selected from the SASS record for the Academic Year and school reported. Exclude Support/Non-Classroom Based Job Assignment Code = 6018 (Employee on Leave) Staff Demographics (SDEM) data are selected from the most recent ...
California's ESSA State Plan (2) Term. Out-of-field Teacher. Definition. teacher who has not yet demonstrated subject matter competence in the subject area(s) the student population to which he or she assigned. Under this definition, teachers with the following limited permits would be considered out-of-field: General Education Limited ...
LEA looks up SEID; MA reviews assignment and clears assignment as appropriate: Clear - unknown** Non-college credit/dual credit course section with generic SEID: Predetermined Vacancy Exception: LEA looks up SEID; MA reviews assignment and determines the assignment is not appropriate: Out-of-Field or Ineffective
Any credentialed teacher, regardless of preparation status can staff: 9208: Student Assistant - No Credits or Grades: Elective: General Education : Any credentialed teacher, regardless of preparation status can staff: 9209: Teacher Preparation : Not checked in CalSAAS: 9210: Academic Decathlon: Elective: General Education : Checked against ...
I will protect CALPADS information in any form, including information contained on printed reports, data downloaded onto computers and computer media (e.g., diskettes, tapes, compact discs, thumb drives, etc.), user computer monitors, or any other format. Data which is saved to portable storage devices, such as laptops, USB thumb drives, DVD ...
Assignment monitors from county offices are also encouraged to attend. If you have any questions regarding the upcoming trainings, please contact the Teacher and Leader Policy Office at 916-445-7331 or [email protected].
A teacher is a staff member (certificated and non-certificated) at an educational service institution (ESI) providing instructional services to students. A teacher is identified using a unique valid Statewide Educator Identifier (SEID) with a Staff Assignment record in which the Staff Job Classification Code = one of the following Educational ...
The "Staff Assignment Detail" modal allows an authorized user to update a selected staff member's assignment information that belongs to the user's LEA after viewing the existing information. The user may also delete the record once the assignment information has been viewed. This page displays when the user selects the Open or Add New ...
Reporting Substitute Assignments. This page provides information on reporting substitute teaching assignments. In all scenarios below the Teacher of Record should be reported in CALPADS. Failure to do so will trigger an exception during assignment monitoring. If the class is vacant, then the teacher or substitute in the classroom on census day ...