how to write a short and simple application letter

15 Short Cover Letter Examples & Step-by-Step Guide for 2024

You’re preparing your job application, and your resume is all set and ready to go.

But the job market is competitive, and you know hiring managers don’t spend a lot of time on individual applications.

Unfortunately, your resume only has so much space for you to convey your skills and experience. How can you tell your full story without losing the hiring manager’s interest?

This is where the short cover letter comes into play.

In this article, we’re going to cover:

• What Is a Short Cover Letter?

6 Steps to Writing a Short Cover Letter

15 short cover letter examples.

By the end of this guide, you'll be equipped with all the tools needed to create a short cover letter that stands out.

So, let's get started!

What Is a Cover Letter?

A cover letter is a document you can submit alongside your CV or resume for a job application.

When done right, a cover letter complements your resume by adding a personal touch to your job application. It's your chance to speak directly to the hiring manager, giving life to the bullet points on your resume.

Think of it as a conversation starter. Unlike a resume, it lets you get into the details of your skills and experiences and express your enthusiasm for the job, not just list your qualifications.

This personal introduction can be a game changer for your job application since it helps paint a complete picture of you as a professional, using your own words.

Do you still think your resume needs improvement? Check out our detailed guide to learn how to make a resume .

How Long Should a Cover Letter Be?

The ideal length of a cover letter is usually between half a page and one page.

The word count is typically between 250 and 400 words. However, if the job ad specifies how long the cover letter should be, then make sure you abide by that. 

Generally, your cover letter should never be longer than the recommended length. Hiring managers don’t want to read your life story, and if they see a very long cover letter, they probably won’t even bother with it.

Just make sure to pay attention to your cover letter’s format , too. It should have at least three paragraphs consisting of three to five sentences each, but no more than six paragraphs. 

This helps give your cover letter a neat layout and makes it easier to read.

When Should You Write a Short Cover Letter?

There are certain situations when a short cover letter is the best companion to your resume, including: 

• Requirement from the job ad. If the job ad specifically asks for a brief cover letter, it's important to stick to that. This both shows attention to detail and that you can follow instructions.
• Restricted character limit.   When you’re applying through an online platform that has strict word count or character limits, you may want to write a short cover letter. This way, you can stay within the required limits without sacrificing any essential information.
• Email application. If you're expanding your professional network or sending a job application through email, the person receiving your message may prefer something brief and to the point. A shorter cover letter gets your message across without overwhelming the reader, and it makes it more likely that they'll read and remember your application.
• Industry standard. Certain industries, like tech startups, value straightforward communication. Here, a short cover letter can make a stronger impact than a longer one. It shows the hiring manager that you can communicate effectively and that you value the reader's time.
• Limited experience. If you're early in your career or amid a career change and you don't have a lot of relevant experience, a short cover letter can be more powerful. It allows you to focus solely on what you can offer, so every word counts.

Writing a short cover letter is easy once you know the process.

Just follow these simple steps:

#1. Plan Ahead of Writing

Before you write your cover letter , create an outline.

Having an outline for your short cover letter can help you write a more effective text, and it can help you see which crucial points you’ve covered.

An outline also helps keep your cover letter focused and coherent. It makes sure you stick to the most relevant details of your background, without any unnecessary details that could make you go over the word count.

#2. Take Time to Reflect

To get the ball rolling on writing your short cover letter, start by asking yourself some questions.

The goal of these questions is to help you pinpoint what the hiring manager wants to know and to make sure every word on your cover letter adds value to your job application.

Here are some questions your short cover should always answer:

• What excites you about this company and this specific role?
• Which of your skills and achievements are most relevant to the job ?
• How have you made a measurable contribution in your previous roles?
• How can you, based on everything so far, contribute to the company?

Don’t worry if the first draft of your text doesn’t look perfect. Any writer can tell you that the perfect text takes time and careful editing.

#3. Follow the Standard Cover Letter Structure

Your short cover letter should always be structured neatly and follow the same guidelines a regular cover letter would.

Here’s what that includes:

• Cover Letter Header. The very top of your short cover letter should include a header. We recommend choosing something that matches your resume. This is where your essential contact information is going to be, along with the hiring manager’s contact details.
• Personalized Greeting. Always address your cover letter to the person who’s going to be reading it. Do some research to find their name, and forget the age-old “To Whom It May Concern.” We recommend using something like “Dear Ms. Smith” or “Dear Axel Smith" for a professional yet personalized touch.
• Opening Paragraph. The first paragraph is the introduction to the rest of your cover letter. Use it to mention your background, such as your education or job title , and explain why you’re interested in the role. Include one or two of your most impressive achievements to pique the hiring manager’s curiosity and make them read the rest of your cover letter.
• Main Body. The next paragraphs should focus on how you’re qualified for the position and why the hiring manager should choose you over other applicants. Emphasize your essential skills and any relevant certifications that make you stand out from the crowd. Mention why you’re a good match for the company, such as the common values you share with them or how you look forward to working on some of their interesting projects.
• Conclusion. End your cover letter by quickly recapping your key selling points, then add a call to action and a professional closing line. Urging the hiring manager to get in touch with you to discuss your application increases the likelihood that they actually will.

#4. Shorten Your Text

Once you’ve written your cover letter, it’s time to make sure it’s short.

It’s easy to get carried away when writing. When you’re describing your professional experience and passion for the industry you’re applying to, you might feel like there’s a lot you need to explain.

But the key to writing a short cover letter is to cut away everything that doesn’t need to be there.

Hiring managers don't have time to lose, and they quickly skim through tons of applications. If you want your short cover letter to grab their attention, you need to make sure you’re only focusing on the most important information and that your text is easy to follow.

While editing your text, remove any mention of skills or experiences that aren’t relevant to the job you’re applying for. You want every sentence in your brief cover letter to be impactful and memorable, not a novel about your life story.

#5. Proofread Carefully

One of the biggest cover letter mistakes is forgetting to double-check for any spelling errors.

Typos and bad grammar are some of the biggest deal-breakers for hiring managers. In fact, nearly 80% of hiring managers will reject an application if they see spelling mistakes .

Always read your cover letter carefully to catch any mistakes, and use tools like Grammarly or QuillBot to double-check your spelling and grammar.

You can even get a friend or relative to read your cover letter for you, just in case you and the spell-checking tool let something slip by.

#6. Use a Cover Letter Template

Design can’t be ignored when you’re writing a short cover letter.

After all, before the hiring manager reads your cover letter, they’re going to look at it. And with less text on the page, how your cover letter looks becomes increasingly important.

That’s why, when creating your cover letter, you have to carefully adjust the layout, tweak the page margins, set the line spacing, choose the most appropriate font, and make sure your text never exceeds the word count.

Thankfully, it doesn’t have to be that hard.

Just use one of our cover letter templates ! Try our free resume builder and pick one of our resume templates to create a matching application in minutes.

We've collaborated with hiring experts worldwide to create templates that check all the boxes when it comes to industry requirements and visual appeal. Try them now for a stress-free application process!

Need some inspiration? Check out these short cover letter examples for different professions and levels of experience.

#1. College Student Short Cover Letter Example

Contact Information:

Jamie Smith  

College Student  

555-123-4567  

[email protected]  

Sacramento, CA  

linkedin.com/in/made-up-person  

Amanda Johnson

Made Up Marketing Group

456 Maple Drive

Boston, MA 01235

Dear Ms. Johnson,

As a recent Boston University Business Administration graduate with a marketing focus, I am excited to apply for the entry-level marketing position at Made Up Marketing Group. My academic and hands-on experience, including a significant project that boosted a local bookstore's online sales by 20% in three months, has equipped me with solid marketing principles and digital tool proficiency.

My internship at Bright Innovations honed my skills in social media campaigns, consumer data analysis, and event coordination, deepening my understanding of consumer behavior and targeted marketing. I admire Made Up Marketing Group's innovative branding and commitment to team creativity and growth. I am eager to bring my background and passion to your dynamic team.

Looking forward to discussing how I can contribute to your company's success.

Jamie Smith

Check out a full college student cover letter example here.

#2. Substitute Teacher Short Cover Letter Example

Contact information:

Liam Thompson

Substitute Teacher

413-554-7890

[email protected]

Providence, RI

linkedin.com/in/made-up-person

Principal Jennifer Walters

St. Mary Academy - Bay View

Riverside, RI

Dear Principal Walters,

I'm eager to express my interest in the substitute teacher role at St. Mary Academy - Bay View for the 2023-2024 school year. My BA degree and varied teaching experience from early childhood to high school have honed my adaptability and ability to create engaging learning environments.

My commitment to fostering a positive and inclusive classroom aligns with St. Mary Academy's values. My organizational skills, strong work ethic, and genuine passion for education can help me effectively manage classrooms and keep students engaged. I'm enthusiastic about the opportunity to join your team and contribute to your students' academic and personal growth.

Looking forward to discussing how my experience can support St. Mary Academy's mission.

Best regards,

Check out a full substitute teacher cover letter example here.

#3. Barista Short Cover Letter Example

Contact information: Alex Johnson Barista   555-789-1234   [email protected]   Seattle, WA   linkedin.com/in/made-up-person

TO:  Mr. John Smith   Hiring Manager   Brewista Café   123 Coffee Lane   Seattle, WA

Dear Mr. Smith,

I'm eager to apply for the barista position at Brewista Café. With three years of hands-on experience, I'm confident I can bring the skill and dedication your team needs. My quick and accurate work resulted in a 20% tip increase in just three months, and I'm no stranger to busy shifts, often handling over 200 orders daily.

I excel at making various drinks quickly without compromising quality, ensuring customer satisfaction and team productivity. Additionally, I engage with customers, meeting their needs and recommending drinks based on their preferences. I always pitch in to help the team, be it restocking or cleaning, especially during slow business hours.

Thank you for considering my application. I look forward to discussing how I can contribute to your team.

Sincerely, Alex Johnson

#4. Nurse Practitioner Short Cover Letter Example

Contact Information: Velma Rivers Board Certified Nurse Practitioner 555-123-4567 [email protected] Denver, CO linkedin.com/in/made-up-person

TO: Hiring Team Hearty Health Medical Inc. Denver, CO

Dear Hiring Team,

I am enthusiastic about the Nurse Practitioner position at Hearty Health Medical Inc. Your commitment to accessible and quality care aligns perfectly with my professional goals. With my Master of Science in Nursing, board certification, and extensive clinical experience, I am well-prepared to contribute to your telehealth platform.

My background includes treating a wide range of conditions and an active NP license in multiple states, ensuring I understand diverse healthcare needs. My proficiency in online healthcare tools and Independent Prescriptive Authority equips me to provide comprehensive care remotely.

I am excited about the opportunity to support your vision of making healthcare more accessible through telehealth. I look forward to discussing how my clinical expertise can help advance Hearty Health Medical's mission.

Please reach out to arrange an interview at your convenience.

Velma Rivers

Check out a full nurse practitioner cover letter example here.

#5. Attorney Short Cover Letter Example

Contact Information: John Smith Attorney 555-123-4567 [email protected] Arizona, USA linkedin.com/in/made-up-person

TO: Hiring Manager Elevate Arizona, USA

Dear Hiring Manager,

I am writing to express my interest in the Junior Commercial Attorney position at Elevate. With over three years of legal practice experience, I have provided extensive transactional support to business clients, including drafting, reviewing, and negotiating commercial contracts, with an emphasis on NDAs.

Elevate's focus on enhancing contractual infrastructure deeply resonates with my commitment to delivering high-quality legal solutions. I am eager to review and negotiate contracts and work collaboratively within the team.

Elevate's dedication to innovation in the legal industry resonates with my career goals and values. I am excited about the opportunity to bring my legal skills and dedication to excellence to your team.

Sincerely, John Smith

Check out a full attorney cover letter example here.

#6. Retail Short Cover Letter Example

Contact Information: Jordan Martinez Retail Talent Specialist 123-456-7890 [email protected] Seattle, WA linkedin.com/in/made-up-person

TO: Talent Management Team Aritzia

Dear Talent Management Team,

I'm excited about the Specialist Retail Talent Management position at Aritzia. Your dedication to fostering high-performing teams aligns perfectly with my work ethic and professional goals. I’m confident that my talent management experience in the world of retail will help me ensure the right fit, cultural integration, and team potential.

My focus has always been on fair practices, smooth transitions, and optimized compensation to support team stability and productivity. Your holistic approach to performance assessment resonates with me, and I believe I can help foster a motivated workforce.

I'm eager to bring my skills and passion to your team. Please feel free to contact me so that we may discuss how I can contribute to your growth and success.

Warm regards, Jordan Martinez

Check out a full retail cover letter example here.

#7. Actor Short Cover Letter Example

Contact Information: Chris Parker Actor & Theater Enthusiast   555-123-4567   [email protected]   Los Angeles, CA linkedin.com/in/made-up-person  

TO: Casting Director Local Theatre X Production X Los Angeles, CA

Dear Casting Director,

I'm thrilled about the Kids Production X casting call at Local Theatre Y. The captivating storyline aligns perfectly with my passion for children's theater. With experience in entertaining and engaging young audiences, I'm well-suited for vibrant characters.

I'm particularly drawn to Character Z, but open to other roles. My work ethic, dependability, and availability make me an excellent long-term addition to Local Theatre Y. I bring patience, enthusiasm, and a knack for connecting with kids.

I'm eager to contribute my acting prowess, energy, and dedication to Kids Production X. Please find my headshot and resume attached.

Looking forward to auditioning and discussing further.

Warm regards, Chris Parker

Check out a full actor cover letter example here.

#8. Digital Marketing Short Cover Letter Example

Contact Information: Jamie Williams Digital Marketing Associate 555-123-4567 [email protected] Austin, TX linkedin.com/in/made-up-person

TO: Alexandra Smith Marketing & Events Manager Marketing Agency X Austin, TX

Dear Ms. Smith,

I am excited about the Digital Marketing Associate position at Marketing Agency X. With over two years of digital marketing experience, I've led successful campaigns across various platforms, optimizing results and managing donor platforms.

My proficiency in tools like Google Analytics and strong project management skills can make me a valuable asset to your team. I am eager to contribute to your mission of enhancing brand awareness and fundraising through data-driven marketing.

Please contact me for an interview to explore how I can support your goals.

Sincerely, Jamie Williams

Check out a full digital marketing cover letter example here.

#9. IT Short Cover Letter Example

Contact Information:  Roger Valdorf Desktop Analyst   555-123-4567   [email protected]   Denver, CO linkedin.com/in/made-up-person  

TO:   Wendy Welton Hiring Manager FakeTech Group Denver, CO  

Dear Ms. Welton,

I'm writing to express my interest in the Desktop Analyst position at FakeTech Group. My experience in providing technical support, both on-site and remotely, aligns well with your company's values of innovation and user-focused technology.

I am drawn to FakeTech's commitment to continuous learning and inclusivity. Throughout my career, I've sought to deepen my technical knowledge and ensure all users feel valued.

I look forward to the opportunity to discuss how my skills can benefit FakeTech Group. Please feel free to contact me to schedule a conversation.

Warm regards, Roger Valdorf

Check out a full IT cover letter example here.

#10. Sales Short Cover Letter Example

Alex Thompson   Sales Representative   555-123-4567   [email protected]   Austin, TX   linkedin.com/in/made-up-person

Ms. Emily Stevens   Hiring Manager The IT Support Center   Austin, TX

Dear Ms. Stevens,

I'm writing to express my interest in the IT Support Center's Sales Representative role. With a strong background in sales and client relationship management, I believe I'm an ideal fit for this position.

My Business degree from the University of Texas and experience in sales have equipped me with essential skills, including proficiency in tools like Salesforce for efficient data management. In my current role at TechSolutions, I've successfully closed deals, boosted company revenue, and achieved high client retention rates.

I excel in connecting with decision-makers, understanding their needs, and working collaboratively within a team. I'm excited about the opportunity to contribute to your team and share your commitment to skill development and inclusive customer support.

I look forward to discussing how I can make a valuable impact. Please reach out to me via email or phone to arrange an interview.

Sincerely, Alex Thompson

Check out a full sales cover letter example here.

#11. Business Short Cover Letter Example

Contact Information: John Doe   Business Development Specialist   555-123-4567   [email protected]   New York, NY   linkedin.com/in/made-up-person  

TO: Chet Jones Hiring Manager   Pear Inc. New York, NY  

Dear Mr. Jones,

I came across the Business Development Representative role at Pear Inc. and was immediately intrigued. Your vision aligns with my passion for driving business growth through meaningful connections.

In my previous role, I consistently exceeded quarterly goals by at least 23%, showcasing my ability to communicate effectively with C-level executives and craft compelling proposals. I'm proficient in SalesForce and experienced in account management.

I'm excited about the opportunity to contribute to Pear Inc.'s mission. Please contact me to schedule a discussion about my application.

Best wishes, John Doe

Check out a full business cover letter example here.

#12. Graphic Designer Short Cover Letter Example

Contact Information: Jordan Smith   Graphic Designer   555-321-4321   [email protected]   San Francisco, CA   linkedin.com/in/made-up-person  

TO:  Lucy Pleasant Hiring Manager Tech Company X San Francisco, CA

Dear Ms. Pleasant,

I discovered the Remote Graphic Designer role at Tech Company X and was instantly drawn to your creative approach and company culture.

With expertise in Adobe tools, project management, and social media, I've crafted impactful designs and collaborated effectively with diverse teams. My commitment to delivering quality work aligns with your values.

I'm excited about the opportunity to contribute my design skills and collaborate remotely with your team. Please contact me at the provided phone number or email address so that we may discuss my application further.

Sincerely, Jordan Smith

Check out a full graphic designer cover letter example here.

#13. Team Leader Short Cover Letter Example

Contact Information: Jessica Martin Team Leader 657-390-2145 [email protected] Orlando, FL linkedin.com/in/made-up-person

TO: Hiring Manager XYZ Digital Solutions Remote

I'm writing to express my interest in the Team Leader position at XYZ Digital Solutions. With extensive experience in leading teams and driving project success, I believe I'm well-suited for this role.

My leadership is marked by strong communication, fostering collaboration, and promoting innovation. I've successfully trained and mentored teams, enhancing productivity and building a supportive and goal-oriented culture. Proficient in digital tools, I enhance team efficiency and stay ahead of industry trends.

I'm enthusiastic about the opportunity to bring my proactive leadership and commitment to excellence to XYZ Digital Solutions. I look forward to discussing how my experience can contribute to your team's success.

Jessica Martin

Check out a full team leader cover letter example here.

#14. Receptionist Short Cover Letter Example

Contact Information: Sarah Miller Front Desk Receptionist 555-123-4567 [email protected] San Francisco, CA linkedin.com/in/made-up-person

TO: Hiring Manager Permanente Luxury Inn Santa Clara, CA 189 Sunflower Boulevard

Dear Front Desk Team,

I am excited to apply for the front desk receptionist role at the Permanente Luxury Inn, Santa Clara. My experience in customer service, cash handling, and efficient management of front desk operations aligns well with the requirements of this position.

I thrive in fast-paced environments, ensuring guests feel welcome while managing check-ins, check-outs, and cash transactions. My proficiency in keycard and POS systems, coupled with my ability to multitask, positions me to integrate seamlessly into your team.

I am confident that my commitment to excellent customer service will contribute to the Permanente Luxury Inn’s reputation for guest satisfaction. I look forward to the opportunity to discuss how my skills can align with your team's goals.

Please contact me to arrange an interview at your convenience.

Sarah Miller

Check out a full receptionist cover letter example here.

#15. Dental Assistant Short Cover Letter Example

Contact Information: Jane Smith   Dental Assistant   555-123-4567   [email protected]   Seattle, WA   linkedin.com/in/made-up-person  

TO: Washington State Department of Corrections   Health Services Team   Seafair Lows, WA   [email protected]  

I'm applying for the Dental Assistant position at Seafair Lows Corrections Center. As a registered Dental Assistant with a comprehensive background in direct chairside assisting, patient communication, record-keeping, and inventory management, I am well-equipped to meet the demands of this role.

My experience extends to creating a comfortable environment for patients, maintaining meticulous records, and ensuring the smooth operation of dental procedures. I am adept at working within the unique parameters of a correctional facility, prioritizing quality care and strict adherence to safety protocols.

Enclosed are my resume and professional references for your review. I am keen to contribute my skills to the Seafair Lows Corrections Center team and would welcome the chance to discuss this opportunity further.

Thank you for considering my application.

Check out a full dental assistant cover letter example here.

Key Takeaways

You’ve made it to the end of our article!

Hopefully, now you feel confident about writing your short cover letter.

Before you go and submit your job application, let’s briefly go over the main points we discussed:

• You should always include a cover letter with your job application, even though some hiring managers are divided about them. A short cover letter is a great choice to satisfy both types of hiring managers without taking a risk.
• Short cover letters are recommended if you have less relevant experience or you’re changing careers. You can focus on the experience you do have and keep your text brief.
• Pick an appropriate cover letter template to enhance your presentation. Use our free resume builder and choose a cover letter template to match, so you have a stylish job application that shows off your attention to detail.
• Your short cover letter will probably take several drafts. The best way to write it is by asking yourself important questions and then shortening your text until you fit the desired word count.
• Always proofread your cover letter before submitting it. Even a small typo or grammatical error could detract from your professionalism and make the hiring manager reject your application.

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15 Short Cover Letter Samples [Examples + Templates]

3 key takeaways

• Step-by-step guide for writing the perfect short cover letter
• 15 samples of short cover letters for you to use
• How to use Teal’s AI Resume Builder to quickly and easily generate unique cover letters   

A short cover letter that’s customized for a specific position makes a great first impression, even when the hiring manager has limited time.

And for job postings that you're genuinely interested in, taking the time to craft a thoughtful cover letter is well worth it. It allows your unique voice and enthusiasm for the work to shine through. 

The article below explains how to create a brief cover letter that gets results and showcases some short cover letter samples you can use as inspiration throughout your job search.

Need a short cover letter? Try the Cover Letter Generator in Teal's AI Resume Builder to write custom letters for every unique application.

Why write a short cover letter?

Writing a short cover letter doesn't mean you're providing less value. It means you're placing a premium on clear and impactful communication, which, even by itself, underscores your professionalism. 

In fact, there are a lot of reasons why it might be beneficial to stick with a short, concise cover letter.

• Efficiency : Short cover letters save time for both you and the hiring manager, allowing for quicker evaluations.
• Relevance : A concise letter ensures that every word you write directly contributes to showcasing your qualifications and aligns with the job's requirements.
• Engagement : A brief, compelling letter is more likely to capture the attention of busy hiring professionals, increasing the chances of them reading it.
• Clarity : Shorter letters are inherently clearer and easier to follow, making it more straightforward for the reader to learn your key strengths and motivations.
• Respect for time : It demonstrates respect for the time constraints of hiring managers, conveying your understanding of busy schedules and time management. 

Short cover letter outline

In a concise cover letter, brevity is a strength. So, what parts of a cover letter should an abbreviated yet impactful document include?

I. Introduction

• Briefly introduce yourself.
• Mention the specific job position you're applying for.

II. Why you're a fit

• Highlight one to two key qualifications or experiences that align with the job requirement (try incorporating relevant keywords from the job description).

III. Passion and enthusiasm

• Express genuine interest in the role and the company. (This is a great place to weave in a specific company value or mission.)

IV. Value proposition

• Quickly mention what you can bring to the organization regarding skills, achievements, or potential contributions using keywords from the job description.

V. Closing statement

• Politely thank the reader for their time.
• Include a call to action, like "Please contact me at [Your Phone Number] or [Your Email Address] to discuss my application or schedule an interview.

VI. Signature

• Sign off with a professional closing, e.g., "Sincerely,"
• Include your name, email, and phone number.

3 key tips for writing a short cover letter

Now that you know what to include, here are some tips for writing a short cover letter.

Customize your cover letter for each job

Tailoring your cover letter to a specific job shows you have the experience, skills, and qualifications the company is looking for. Include keywords and focus on relevant experience to align closely with the job description, ensuring your application stands out as highly relevant and targeted.

Use bullet points to highlight your qualifications and achievements

If you find yourself staring at a wall of text, use bullet points to make your cover letter easier to skim. List key achievements (with results!) and qualifications directly related to the job.

Be clear and concise

Keep your cover letter brief and to the point. Avoid filler words and overly complex sentences. A clear, straightforward approach helps convey your message so key details stand out.

How to write a short cover letter

Different than writing a general cover letter (which tends to be significantly longer), writing a simple cover letter requires some steps that focus more on language and precision. 

Step 1: Research and prepare

Thoroughly research the company and job role to understand their specific needs and culture. 

These details will help you make your cover letter more personalized, which can set you apart from other candidates. If you can find the hiring manager’s name, address them directly and use it in your cover letter greeting. This shows potential employers that you care about the detail

Step 2: Identify key qualifications

Select one or two of your qualifications or experiences directly matching the job requirements. (Use keywords from the job description to align your skills.) 

Explain these briefly but with enough detail to illustrate your competence and how these experiences make you a great fit for the role.

Step 3: Prioritize recent relevance

Highlight only your recent career experiences relevant to the job. Avoid detailing every previous role, focusing only on what's applicable.

Step 4: Optimize Content Sections

Identify the most critical sections (e.g., qualifications, value proposition). Then, allocate space judiciously, emphasizing only the most impactful content that aligns with the role.

Step 5: Condense and simplify

Review your content for long phrases and unnecessary words. Aim to convey more with fewer words while maintaining clarity. (And do your best to use contractions whenever it makes sense. I.e., ”I’ll” rather than “I will” or “I’m” rather than “I'm.”)

For example:

Original: "I believe that I have the Python skills and 7 years of data experience that are relevant to this position." ‍ Improved: "I have the relevant Python skills and 7 years of data experience for this position."

Pro Tip: If you're looking to automate some of this process, let's say by writing your cover letter with ChatGPT or another AI program, copy and paste your content into the software, and prompt it to highlight any unnecessary filler words and phrases.

Step 6: Improve clarity and readability

Review your content for clarity and readability. Make sure your message is easy to understand and flows smoothly—avoiding ambiguity.

For example: 

Original: "I have experience working with diverse teams, which has given me valuable skills." ‍ Improved: "I've successfully collaborated with diverse teams on five major projects, resulting in a 20% increase in project efficiency." ‍ Best: "I collaborated with diverse teams on five projects, increasing project efficiency by 20%."

Step 7: Review, refine, and proofread

Carefully review your short cover letter for conciseness and relevance. Eliminate any additional words. Remember, every word should serve a purpose. 

Then, proofread it (and then proofread it again!). You can also opt to use a tool like Teal's AI Resume Builder with features like a cover letter builder with spell check, which can help you write, edit, and identify typos or grammar issues.

Use Teal's AI Cover Letter Generator

With Teal, you can generate a tailored, impactful cover letter in seconds. Just match your existing resume with a specific job description, and the AI Cover Letter Generator will write a personalized letter based on your career information and position details.

It can be a game-changer for your job application process. Try it yourself and see.

Remember, your cover letter is your chance to make a first impression. Take the time to make it count. With the right approach, the use of a cover letter checklist, and a little help from AI, you can create a cover letter that stands out for all the right reasons.

15 great short cover letter examples

Every person has different experiences and job stages, which means no two cover letters are built the same.

A short cover letter for an internship or for someone with no experience will be much different than a cover letter for someone at the senior or executive level.

Below are some short cover letter samples for a variety or roles and career stages. Use one of these short cover letter examples as inspiration for how to write a short cover letter and customize it based on your own experience.

Short cover letter samples

Short cover letter sample - sales.

Pro Tip:  See more short cover letter examples with these sales cover letter templates.

Short cover letter sample - customer service

Pro Tip:  Need more more short cover letter examples? Check out these customer service cover letter templates .

Short cover letter sample - creative jobs

Pro Tip:  See more examples in these creative role cover letter samples.

Short cover letter sample - hospitality

Pro Tip:  Need more short cover letter examples? Use these hospitality cover letter templates as a guide.

Short cover letter sample - administration

Pro Tip: See more short cover letter examples in these administration cover letter templates.

Short cover letter sample - human resources

Pro Tip : See more short cover letter examples in these human resources cover letter templates.

Short cover letter templates

Short cover letter sample - any job.

Dear [Hiring Manager], I'm excited to submit my application for the [Position] role at [Company Name]. As an experienced [title] with [X] years of experience, I'm confident that I have the [1-2 specific skills and qualifications from the job description] necessary to excel in this position. With [X] years of experience in [Industry], I've gained valuable transferable skills such as [Relevant Skills] that I believe will be an asset to your team. I'm confident that I can quickly adapt to this new role's demands and significantly contribute to your organization. Given my experience,  I'm eager to bring my expertise to your team at [Company Name]. Thank you for your time and consideration, and I look forward to the opportunity to discuss my qualifications further. Warm Regards, [Your Name]

Pro Tip:  See more short cover letter examples, and learn how to write a general cover letter with a comprehensive guide and templates .

Short cover letter sample - entry-level position

Dear [Hiring Manager],  I'm excited to apply for the [Position] at [Company Name].  As a recent graduate with a degree in [Degree Field], I focused my studies on [Study Areas]. I also gained hands-on experience at [Type of Business], where I was responsible for [List 2-3 Responsibilities]. I'm confident my academic and work experience make me a strong candidate for this position.  I've demonstrated my skills in [Relevant Skills] with a [Quantifiable Bullet] in my last role. I'm also committed to delivering [Deliverable From Job Description]. I'm excited about the opportunity to work at [Company Name] and contribute to your team. Thank you for considering my application.  Sincerely, [Name]

‍ Pro Tip:  Check out another short cover letter example in this entry-level cover letter template.

Short cover letter sample - manager position

Pro Tip:  Want more short cover letter examples? Check out these project manager cover letter templates .

Short cover letter sample - leadership position

Dear [Hiring Manager],  With [X]+ years of experience in the [Industry], including [X] years in [Specialization], I was thrilled to see an opening for the [Job Title] at [Company Name].   In my previous roles, I've consistently increased profits by [Percentage]% YoY through [Skill 1], [Skill 2], and [Skill 3]. I'm passionate about leveraging [Skill 4] to inform decision-making and identify opportunities for growth—evidenced by my [Strategy] for a flagship product line that increased market share by [Percentage]%.  As a senior-level candidate, I'm eager to bring my leadership skills and expertise to a dynamic and innovative team. I'm committed to fostering a culture of collaboration and continuous learning, with an [Percentage]% employee retention rate, and I'm excited about the opportunity to contribute to growth and success at [Company Name].  Thank you for considering my application. Please reach out to me at [Contact Information] to discuss my qualifications further.  Sincerely,  [Name]

Pro Tip:  Want to more leadership-level short cover letter examples? Check out these director cover letter templates .

Short cover letter sample - internships

Dear [Hiring Manager],  I'm writing to express my interest in the [Internship Position] at [Organization Name].  As a college student majoring in [Major], I've developed a keen interest in [Field of Interest], and I'm excited about the prospect of contributing to [Brief Description of Organization's Mission].  In my [X]-hour practicum in my school's [Department Name], I [Bullet With Impact or Result]. I also [Bullet With Impact or Result]. My practical skills in [Skill 1], [Skill 2], and [Skill 3] make me an excellent candidate for this internship. I'm passionate about making a positive impact in the world, and I believe that [Organization Name] is the perfect place for me to start.  I'm eager to learn from your team and contribute my skills to [Specific Type of Efforts].  Thank you for considering my application. Please reach out to me at [Contact Information] if you'd like to discuss my qualifications further. Sincerely,  [Name]

Pro Tip:  See more examples and learn how to write a short cover letter for an internship.

Short cover letter sample - gaps in employment

Dear [Hiring Manager], I'm excited to submit my application for the [Position] role at [Company Name]. As an experienced [title] with [X] years of experience, I'm confident that I have the [1-2 specific skills and qualifications from the job description] necessary to excel in this position. During a recent break in employment, I took the opportunity to focus on personal development and enhancing my skills through [titles of relevant certifications, education, or training]. I'm confident that these experiences have improved my expertise in [1-2 specific keywords from the job description].  I'm eager to bring my passion and expertise to your team at [Company Name]. I'm committed to contributing my best work and collaborating with others to [specific outcome from the job description]. Thank you for your time and consideration, and I look forward to the opportunity to discuss my qualifications further. Warm Regards, [Your Name]

‍ Pro Tip: See more short cover letter examples and learn how to explain gaps in your resume clearly and concisely.

Short cover letter sample - career transition

Dear [Hiring Manager], ‍ I’m excited to submit my application for the [Position] role at [Company Name]. As someone with a diverse background in [Previous industry/Field], I'm eager to pivot my career toward [New Industry/Field], and I believe that this position is the perfect opportunity to do so. ‍ Through my [Number of Years] of experience in [Previous Industry/Field], I've gained valuable transferable skills such as [Relevant Skills] that I believe will be an asset to your team. I'm confident that I can quickly adapt to the demands of this new role and make a significant contribution to your organization. ‍ I'm excited about the prospect of joining a company that values innovation and growth, and I'm eager to bring my unique perspective and skill set to your team. Thank you for your time and consideration, and I look forward to the opportunity to discuss my qualifications further. ‍ Sincerely, ‍ [Your Name]

Pro Tip: Need to write short cover letter for a career pivot? Check out " How to Write a Career Change Cover Letter ."

Short cover letter sample - internal position

Dear [Hiring Manager], I'm writing to express my interest in the [Position] recently posted in our internal job board.  Having worked at [Company Name] for [X] years in the [Current Department], I have a thorough understanding of our company's operations and goals. During my time in [Current Department], I have [1-2 Major Accomplishments], which have directly contributed to [Impact and Results]. My familiarity with our internal systems, along with my achievements in [Specific Area], align perfectly with the requirements and responsibilities of the [Position]. I am excited about the opportunity to bring my unique expertise to the [New Department/Position], where I aim to further contribute to our company's success. I'm enthusiastic about the challenges of this new role and look forward to discussing this exciting opportunity with you. Thank you for considering my application. I look forward to your feedback and hope to discuss my application in more detail. Warm regards, [Name]  [Department]

Pro Tip:  When applying for an internal position, showcase your progress and promotions on your resume to align what you've already done for the company with the needs of your next role.

Short cover letter sample - informal

Hi [Hiring Manager], I hope this message finds you well!  I'm writing to throw my hat in the ring for the [Position] role at [Company Name].  I've been following your team's work for a while now, and I'm really impressed by [something specific about the company or team]. A bit about me—I've spent the last [X] years working in [Industry/Field], where I've honed my skills in [Relevant Skill 1] and [Relevant Skill 2] to [Results and Impact]. I'm eager to bring that same energy and initiative to your team. I love the idea of contributing to [Company Goal or Project], and I think my background in [Industry/Field] would be a great fit. Plus, I'm ready to hit the ground running and make a positive impact right from the start. Thanks for considering my application. I'd love the chance to chat more about how I can contribute to your team.  Best, [Your Name]

Pro Tip:  While keeping your cover letter informal can showcase your personality, it's still important to balance friendliness with professionalism to make a great first impression. For more examples of how to strike the right tone, check out this collection of  cover letter examples . 

Need a short cover letter? Teal can help!

Crafting a memorable cover letter boils down to personalization, relevance, and clear, engaging writing. And while this might seem like a tall order, it’s much easier with the right tools in your belt, like Teal. 

With Teal, you can leverage AI technology to create a short, standout cover letter tailored just for you— and the specific jobs you’re applying to. 

Ready to take the next step in your career? Start building strong, memorable cover letters to land your next interview. build strong cover letters that land your dream job.

Frequently Asked Questions

How long should a short cover letter be.

When it comes to the length of a short cover letter, less is more. 

Aim for brevity and clarity above all else. As a general guideline, a short cover letter should be between 100 and 200 words, or about half a page, single-spaced. 

This length is just enough to express your interest in the job, showcase your relevant skills, and leave the hiring manager eager to learn more about you from your resume. Remember, the goal is to be concise and impactful. You want to grab their attention and make a strong impression without overwhelming them with too much information.

When should I use a short cover letter?

Short cover letters are ideal in scenarios where you know the hiring process is fast-paced or the recruiter is dealing with a high volume of applications. 

Instances such as applying for a popular role or during peak hiring periods, like graduation season, are perfect examples. 

In these cases, a succinct and focused cover letter quickly highlights your key qualifications and showcases you as a candidate worthy of further exploration. A well-crafted, concise cover letter not only respects the hiring manager's time but also piques their interest in your potential fit for the role.

When shouldn’t I use a short cover letter?

While short cover letters can be highly effective, there are situations where a more comprehensive cover letter may be better. 

Positions that demand extensive experience, specific certifications, advanced educational qualifications, or complex skill sets often require a more detailed approach. 

In these cases, you'll want to devote enough space to discussing how your unique combination of skills, qualifications, and experiences makes you the ideal candidate. 

If the job description asks for a deep dive into certain competencies or a lengthy history of achievements, a longer cover letter can help you paint a comprehensive picture of your professional journey and precisely align your skills with the job requirements.

Kayte Grady

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How to Write an Application Letter (Sample Included!)

Whether you’re applying for a job , internship , scholarship, or volunteer position, a well-crafted application letter can help you stand out. It's your chance to introduce yourself and make a strong first impression that sets you apart from the competition.

But how do you write an application letter that’s effective? Below, we’ll explain when to use this method of introduction and give you practical tips on writing one that gets results. Plus, we've included a sample application letter and a template to help you create the perfect document for any opportunity.

Apply for the role of your dreams! One of these open jobs on The Muse could be the perfect fit »

What is an application letter?

An application letter is a document sent with your resume to provide additional information on your skills and experience. It's a crucial part of an application for work as it introduces you to potential employers and highlights your qualifications.

While some companies request it at the beginning of the application process, others might ask for it later, or not at all—but it's always a valuable addition.

Unlike a resume, which outlines your work history, a written application allows you to elaborate on your achievements and how they relate to the job you are applying for. It is a much more specific way to introduce yourself and explain why you would be a good fit for the job.

How is an application letter different from a cover letter?

Some people use the terms “application letter” and “cover letter” interchangeably, but there are subtle differences between the two.

An application letter serves as your formal introduction to a potential employer. It highlights your interest in the role, your qualifications, and why you're a good fit for the position. It's a standalone document that provides a comprehensive overview of your skills and experiences.

On the other hand, a cover letter is usually more concise than an application letter and serves as a complementary document to your resume, providing additional context to your job application. It elaborates on specific points from your resume and explains how your background aligns with the job requirements.

Also, job application letters follow a more formal structure, often resembling a traditional business letter. They include your contact information, the date, and the employer’s contact information at the top. An application letter is usually addressed to a specific individual, such as the hiring manager or recruiter. While cover letters also have a professional tone, they can be less formal in structure.

Finally, the application letter is used primarily for job applications, internship applications, scholarship applications, and volunteer positions. In contrast, the cover letter is specifically used to accompany a resume during job applications.

When do you need to send an application letter?

Application letters are typically required when applying for jobs. However, there are other scenarios where you might need one:

• Scholarship applications: When applying for scholarships, this kind of letter can help you stand out by showcasing your academic achievements and career goals .
• Volunteer positions: Some volunteer organizations require an application letter to understand your motivations and skills relevant to the position.
• Internship applications: Internships often require this document to understand your interest in the role and what you hope to gain from the experience.
• Networking purposes: Sending one when reaching out to potential mentors or industry professionals can help you establish a connection and explain your career aspirations.

7 tips on how to write a job application letter

Writing an effective application letter involves more than just summarizing your resume. Here are seven tips to write yours:

1. Research the company—at least do a quick Google search!

Before you start writing, research the company to understand its culture, values, and needs. Tailor your letter to align with the company’s mission and the job description. There is nothing better for an HR professional than feeling that you don’t just want any job; you want to work with them for specific reasons, such as X and Y.

“Address the letter to the hiring manager by name if possible,” says Mike Chappell, CEO of FormsPal , who has more than a decade of experience reviewing application letters. “This shows that you’ve done your research and are genuinely interested in the company.”

2. Use a professional format and design

Your application letter should follow a formal letter of application format. Use a standard font like Times New Roman or Arial, and keep the font size between 10 and 12 points. Include your contact information, the date, and the employer’s contact information at the top of the letter.

There are many layouts online that you can use. Find one that represents your style and complements your resume.

3. Make it engaging from the start with a strong opening

Your opening paragraph should grab the reader’s attention. Mention the position you're applying for and where you found the job listing. If you were referred by someone, include their name. Briefly introduce yourself and explain why you’re interested in the role.

4. Highlight your qualifications—what you can’t fully convey in your resume

In the body of your applicant letter, highlight your relevant skills, experiences, and achievements. “Use specific examples to showcase your accomplishments and how they relate to the job you’re applying for,” Chappell says. “ Quantifiable results can make a strong impact.”

Avoid repeating information from your resume; instead, expand on your most relevant experiences.

5. Show enthusiasm and genuine interest

Employers want to hire candidates who are enthusiastic about the role and the company. Show your excitement for the opportunity. Explain why you are specifically interested in this job and how it aligns with your career goals.

6. Keep it concise

While it’s important to provide enough detail, your application letter should be concise. Aim for one page, with three to four paragraphs. Be clear and to the point, avoiding unnecessary fluff.

7. Proofread carefully

Typos and grammatical errors can leave a negative impression on employers. Carefully proofread your letter before sending it. Consider asking another person to review it as well.

Letter of application sample

Here's a super complete example of application letter to help you get started:

August 1, 2024

Ms. Jane Doe

Hiring Manager

Innovative Solutions Inc.

456 Maple Avenue

Springfield, IL 62705

Dear Ms. Doe,

I am writing to express my interest in the Marketing Manager position at Innovative Solutions Inc., as advertised on your company’s careers page. With more than five years of experience in marketing and a proven track record of successful campaigns, I am excited about the opportunity to contribute to your team and drive impactful marketing strategies.

In my previous role as a Senior Marketing Specialist at Creative Solutions LLC, I led a team in developing and executing a comprehensive marketing strategy that resulted in a 30% increase in brand awareness and a 25% boost in lead generation. My responsibilities included overseeing digital marketing campaigns, analyzing market trends, and coordinating with cross-functional teams to ensure alignment with overall business goals. This experience has honed my skills in strategic planning, data analysis, and team leadership.

I am particularly impressed by Innovative Solutions Inc.’s commitment to leveraging cutting-edge technology to deliver innovative marketing solutions. Your recent campaign, which utilized artificial intelligence to optimize ad targeting, is a testament to your forward-thinking approach. I am eager to bring my expertise in digital marketing and campaign management to your team and contribute to similar groundbreaking projects.

My strong analytical skills, combined with my ability to lead and inspire a team, make me a great fit for this role. I am confident that my background and enthusiasm for innovative marketing strategies align well with the needs of Innovative Solutions Inc.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences can contribute to the continued success of Innovative Solutions Inc.

123 Elm Street

Springfield, IL 62704

[email protected]

(555) 123-4567

Template for an application letter

You can also use the following application format to structure your application letter for a job:

[Recipient’s name]

[Company’s name]

[Company’s address]

[City, State, ZIP Code]

Dear [Recipient’s name],

I am writing to express my interest in the [Job title] position at [Company name] as advertised on [Where you found the job listing]. With my background in [Field or industry] and a passion for [Specific aspect of the job or industry], I am excited about the opportunity to contribute to your team.

In my previous role at [Previous company], I developed [Specific skills or achievements]. I successfully [Describe a project or responsibility], which resulted in [Quantifiable result or achievement]. This experience has equipped me with [Relevant skills] that I am eager to bring to [Company name].

I am particularly impressed by [Company name]’s commitment to [Specific company initiative or value], and I am enthusiastic about the prospect of working with a team that values [Related value or skill]. I am confident that my skills and experiences align well with the requirements of the [Job title] position.

Thank you for considering my application. I look forward to the opportunity to discuss how my background, skills, and enthusiasm can contribute to the success of [Company Name].

[Your Name]

[Your address]

[Your email address]

[Your phone number]

Common mistakes to avoid

When writing a letter of application for employment, be aware of these common mistakes:

• Being too generic: Focus your letter on the specific job and company, and mention detailed information about them. Don’t default to a one-size-fits-all approach or AI-written document. “It is generally best to avoid using generative AI to write your application letters for you,” says Edward Tian, CEO of AI detector GPTZero . “Only you can write about those specific aspects of your identity and experiences in such a personal way.”
• Focusing too much on yourself: While it’s important to highlight your qualifications, make sure to explain how you can benefit the company. “You can talk about your career goals, college classes that piqued your interest in the type of job you're applying to—just make sure that they tie into why they make you uniquely qualified or well-positioned for the job,” Tian says.
• Including irrelevant information: Avoid discussing unrelated jobs or hobbies, for example.
• Using a casual tone: Maintain a professional tone throughout your letter. Avoid slang or overly casual language.

Need a bit more guidance in your job search? Read this next: How to Apply for a Job Online: 10 Tips to Stand Out and Land an Interview

8 short cover letter samples + writing guide

If you want to secure the job of your dreams, make sure that your CV grabs the attention of recruiters.

But how do you achieve this?

You must create a compelling cover letter to introduce and accompany your CV.

A short cover letter will quickly establish rapport with hiring managers, prompting them to open your CV.

This article, including eight short cover letter examples (with templates) plus our writing guide, will demonstrate how to write your own enticing cover letter and get noticed in the job market.

CV templates 

Short cover letter sample – Admin

Hi [Recruiter name],

I would like to express my interest in the role of [Job title] as advertised on [Website name].

I am currently working in a [Current role] role for [Current employer] where I am responsible for [Core responsibilities of role + quantified achievement if possible]

I’m looking for a new challenge that will allow me [Aspirations + mention of suitable skill]

It would be great to hear from you and I am available to interview at any time.

[Phone number] [Email]

Short cover letter sample – Customer service

I’d like to apply for the position of [Job title] as advertised on [Website name].

With [Number of years’ experience] in [Type of position(s)] for [Name(s) of previous companies], I have gathered extensive [Core responsibilities] in [Type of setting].

In my current role with [Current employer], I am responsible for [Core responsibilities of role + quantified achievement if possible]

My role has given me [Aspirations + mention of suitable skill].

I believe my skill sets and product knowledge will allow me to fit perfectly with the requirements you are seeking in a candidate, and I am available for an interview at short notice.

Kind regards,

Build your CV now 

Short cover letter sample – Sales

I am excited to apply for the role of  [Job title] as advertised on [Website name].

I am currently working in a [Current role] role for [Current employer], where I am responsible for [Core responsibilities of role + quantified achievement if possible].

I’m seeking a new opportunity that will enable me to [Aspirations + mention of suitable skill].

I look forward to hearing from you soon, and I am available to interview at any point.

Short cover letter sample – School leaver

I am a dedicated student with excellent [Core skills], looking to apply for the [Job title] position at [Company name].

In my current position as a [Current role] at [Current employer], I [Core responsibilities of role + quantified achievement if possible].

I am keen to showcase my [Aspirations + mention of suitable skill].

I am available for an interview from [Insert date], and I am very keen to discuss how my skill set can benefit [Company name’s] success.

Short cover letter sample – IT

Hi [Recruiter name]

I am writing to apply for the position of [Job title] as advertised on [Website name].

I am currently working in a [Current role] role for [Current employer], where my duties include [Core responsibilities of role + quantified achievement if possible].

I’m looking for a fresh opportunity that [Aspirations + mention of suitable skill].

Please contact me to arrange an interview at any time that is convenient for you, as I am keen to discuss my qualifications.

Short cover letter sample – Creative

I am excited to apply for the [Job title] role at [Company name], as advertised on [Website name]. With over [Number of years] years of experience in [Core responsibilities of role], I am keen to bring my [Skills] to your [Team/company].

During my career working for [Current employer], I have established an in-depth understanding of [Core responsibilities of role + quantified achievement if possible]

Additionally, I [Aspirations + mention of suitable skill].

Please do get in touch with me to arrange an interview when you can to talk about my qualifications, capabilities, and additional achievements.

Best regards,

Short cover letter sample – Education

I hope you’re well.

I am writing concerning the advert for a [Job title] at [Name of educational setting]. Over the past [Insert number] years, I have [Core responsibilities of role + quantified achievement if possible].

When I taught/worked at [Name of educational setting], I implemented [Core responsibilities of role + quantified achievement if possible].

I am seeking a new opportunity that will allow me [Aspirations + mention of suitable skill].

I am keen to talk to you more about the job role, and I look forward to hearing from you.

Short cover letter sample – Graduate

I trust you’re doing well.

I am writing to apply for your [Job title] role at [Company name], as it offers an exciting opportunity to leverage my passion for [Core responsibilities].

As a [Current role], I have a strong foundation in [Core responsibilities of role + quantified achievement if possible].

While pursuing my degree, I thrived in courses focused on [List of course modules].

I also successfully [Core responsibilities of role + quantified achievement if possible].

I look forward to the chance to talk more about my qualifications and how my skills can benefit your company’s success. I am available for an interview at your earliest convenience.

Why write a short cover letter?

Your cover letter  is a preliminary message that introduces your CV when you apply for a job.

It must convince the hiring manager to open your CV and potentially invite you to an interview – but they get hundreds of applications every day, so they don’t have much time to read each one.

So writing a short cover letter can help you get your point across quickly and ensure that more recruiters read your CV.

How to write a short cover letter

Now that you have seen some good examples of cover letters to accompany your CV, let’s look in more detail at how you’ll go about writing your own, and what content you should include .

Write in the body of your email/message

You should always write your cover letter in the body of the email . Alternatively, if you are sending your application via a job board, you can use the messaging system. But don’t attach your cover letter as a document.

Why is this?

Your cover letter should immediately captivate the recruiter from the very second they access your job application.

If they have to go through the effort of opening a document to read it, this slows everything down and they probably won’t bother to open it.

Address the recruiter by name

To begin your cover letter, grab the recruiter’s attention with a warm greeting – and use their name if you can find it.

Here are some quick ways to find a recruiter’s name.

• Double-check the job advert – Often, you can find the person’s name and email address within the job ad itself.
• Company website –  If you are applying directly to a company, you can locate contact info about the head of the department or recruitment team on their website in the “About Us” section.
• LinkedIn –  If you can pinpoint the specific team and company related to the job vacancy, a speedy search on LinkedIn can help you find the person who’s likely in charge of the application.

There’s no need to stress if you can’t work out the hiring manager’s name – you’re not alone.

Just begin your cover letter with a friendly “Hi” – this is perfectly fine in this circumstance.

Your greeting should strike a balance between being friendly and professional – but not excessively relaxed, yet not too formal.

Consider addressing the recruiter using:

• Hi [insert recruiter’s name]
• Hi [insert department/team name]

Steer clear of traditional greetings, like “Dear sir/madam” unless you’re applying to extremely formal companies.

Write in a friendly but professional manner

When you’re writing a cover letter, you must find a middle ground between professionalism and demonstrating your personality and communication skills .

If you’re too casual, you come across as unprofessional. On the flip side, being excessively formal makes you look like you lack social skills.

Aim for that sweet spot when you sound both friendly and professional.

Start with something like, “I hope you’re well” – this adds a personal touch to your cover letter. What’s more, make sure that your spelling and grammar are impeccable, as mistakes can raise concerns for recruiters.

Highlight your relevant skills

Your cover letter aims to encourage recruiters to open your CV. You can do this easily by quickly telling recruiters about your relevant skills tailored to the positions you’re applying for.

Scan over the job descriptions you’re applying to and note down the most significant skills and qualifications the hiring manager is requesting.

Next, when creating your cover letter, make your relevant skills the key focus.

Tell them why you’re the best-qualified applicant and how your skill set is directly relevant to the job.

Doing so provides recruiters with all the reassurance they need to look at your CV and consider you for the position.

Add some quantified achievements

To give your cover letter that extra edge, add quantified achievements. These are specific accomplishments, with added numbers, that show your value to would-be employers.

For example, if you are a sales representative , you could say you have boosted sales by 20% in your past role and completed 50 customer calls daily with a 96% satisfaction rate. Or that you decreased project turnaround time by 30%.

Quantified achievements give a hiring manager proof of your impact in the workplace and can significantly increase your chances of securing a job interview.

Write succinctly

When you’re applying for a job, remember – recruiters and hiring managers are usually incredibly busy and likely short on time.

So, be sure to get your message across to them as swiftly as possible. Ideally, in the shortest amount of time.

Keep your cover letter brief and to the point. If you create a rambling cover letter, this will only overburden recruiters, as they are going through countless emails daily.

Keep your cover letter between 3 and 6 sentences long. Don’t use wordy language – keep your sentences short and sweet.

For example, rather than saying, “I am writing to notify you that I am applying for the position of…”, you can just say, “I’d like to apply for the position of…”

Here are a few more tips on how to keep your cover letter snappy and succinct:

• Use action verbs –  Select action verbs that get your message across. For example, don’t say, “I was responsible for the management of projects.” Instead, say, “I managed projects.”
• Be direct –  Get straight to the point. Say what your purpose and intentions are plainly, and avoid unneeded introductions. Write something like, “I am interested in the position of Creative Director at your company.”
• Avoid redundancy –  Don’t repeat anything you have mentioned previously in your CV. Your cover letter introduces your CV – it doesn’t duplicate it.

Add a professional signature

To conclude your cover letter, include a professional signature at the very bottom. This gives a recruiter your essential contact details.

Not only does a professional signature provide various ways of getting in touch with you, but it also gives a very polished look and demonstrates that you understand how to communicate in the working environment.

Your professional signature should include:

• A friendly sign-off – For example, “Kind regards” or “Best regards.”
• Your full name – That’s your first name and surname. For example, “Joe Bloggs.”
• Your telephone number – The phone number you use most often. For example, your mobile number.
• Your email address – A professional email address. For example, [email protected] . Avoid unprofessional emails such as [email protected].

Optionally, you could include the following in your professional signature:

• Your professional title – For example, “Graphic Designer” or “Customer Service Representative.”
• Your professional social network – For example, LinkedIn.

Here are some examples of professional signatures at the bottom of a cover letter:

What to avoid in a short cover letter

When you’re writing your cover letter, avoid making these everyday errors.

Attaching your cover letter as a separate document

The goal of your cover letter is to instantly greet and connect with the recruiter who opens it. So, avoid attaching your cover letter as a separate document – this slows the process down considerably. What’s more, the recipient probably won’t even open it.

Always write your cover letter in the body of your email or within the job site messaging system so recruiters can read it immediately.

Heading your cover letter with your address

There is simply no need to write your address on a cover letter, as it wastes lots of valuable space at the top.

You should use this space to grab the hiring manager’s attention and present your keenness and qualifications for the role.

Recruiters want to know what talents and qualifications you contribute to the company. So, it’s better to start with a professional greeting and a short introduction that catches their attention.

Also, placing your address at the top of a cover letter can make it look a little outdated.

In today’s age of digital job applications and online submissions, hiring managers prioritise the content of your cover letter over conventional formatting .

Leading with your home address can take up valuable space – it just isn’t necessary unless the job posting specifically asks for it.

The better option? Put your name, phone number, and email address at the bottom of your cover letter after you have described why you’re the perfect candidate for the job.

How to write an application letter

Are you ready for a new challenge and a fresh start in your career? You’ll need an eye-catching application letter if you want to make a great first impression on potential employers.

While it might seem daunting, there’s a process to creating an outstanding application letter. It starts with researching the company and tailoring your letter, and ends with editing and formatting your application in a polished and easy-to-read way. 

In this guide, we show you how to write an application letter that highlights your strengths and qualifications in a way that presents you as a great match for the job. 

Why is a cover letter important?

When you’re job seeking, a compelling application letter is a must. An application letter, also known as a cover letter, serves as your professional introduction to potential employers. It’s your chance to demonstrate your qualifications, skills and excitement for the job.

While your resumé provides a snapshot of your work history and achievements, application letters let you expand on your experiences. They provide an opportunity to highlight specific accomplishments, express your motivation, and explain why you’d be the right fit for the job.

What to write in an application letter

The key to a great application letter is in making it complement your resumé. Unlike a resumé, which focuses solely on presenting facts and details, an application letter adds a personal touch to your job application. It lets you tell your professional story, showcase your personality and convey your passion for the industry and the organisation you’re applying at.

The typical application letter consists of several key components. It begins with a traditional letter header, followed by a greeting addressed to the hiring manager or relevant contact. Then there’s the body of the letter, which should be one to three paragraphs long, each addressing different job criteria. After that, there’s a conclusion and a valediction (your sign-off). 

If you find writing an application letter daunting, it might be helpful to download a template as a starting point, or use AI tools to provide an outline for you to personalise. 

Before you start writing, do some research

Start by thoroughly reading and understanding the job description. Take note of the key responsibilities, qualifications and skills required for the role. Pay attention to any keywords or phrases used in the job ad, as these can guide your letter-writing process.

Next, research the company itself. Visit their website, read about their mission, values and recent news and take a look at their social media accounts. You don’t need to do a deep dive into every company you’re applying at, but it does help to have some background knowledge – otherwise, how will you know you want to work there? This includes understanding the type of organisation it is and what your job requirements are likely to be. You might also get a feel for the company culture.

Use the information you’ve gathered to draft a persuasive letter  that shows how your qualifications match with the company’s needs, goals and culture. Highlight any specific experiences, achievements or skills that illustrate why you’d be right for the role.

Formatting a cover letter

When it comes to formatting your application letter, the goal is to make it easy to read. Aim for a simple format that’s clean and uncluttered. Choose a clear and legible font such as Arial, Calibri or Times New Roman – or the same font you used on your resumé . Stick to a font size between 10 and 12 points to ensure readability.

Remember to keep your letter concise, aiming for no more than one page. Use clear, everyday English, avoiding overly technical terms or jargon. And of course, proofread your letter carefully when you’re done, to catch any typos or errors.

The opening paragraph

At the top-left of the page, begin with your contact information, including your name, location, phone number and email address. Include the date on the line below.

Next, address the letter to the hiring manager or the appropriate recipient, using a formal greeting such as Dear [Hiring Manager's Name] . If you can’t find the hiring manager's name, you can use a more general term like To whom it may concern .

In the first sentence, clearly state the specific job title and company. This goes at the top so that the recruiter or hiring manager knows immediately what the letter is about.

The body of the letter: Experience, skills and qualifications

The middle of your cover letter should consist of two or three concise paragraphs. Here is where you elaborate on your skills and qualifications, emphasising your achievements and how they align with the requirements of the job.

Think about specific instances where your strengths and skills made an impact at work, providing quantifiable results if you can. For example, you could talk about projects you worked on or goals you met, mentioning real figures if you have them.

With every skill or experience you mention, make sure you connect them to the role’s requirements. Reference key aspects of the job description in your letter. Got no relevant experience? Focus on extracurricular activities and education. 

Lastly, consider highlighting any certifications, awards or professional development courses you’ve completed. These achievements can further enhance your application and show that you’re committed to continuous learning and professional growth.

Above all, be honest about your qualifications. Avoid exaggerating or stretching the truth. If there are areas where you're lacking, acknowledge them and express your willingness to learn and grow.

Use the third paragraph to either mention more skills or experience (if you are applying for a more senior position) or to highlight what interests you about the company and how your passions and aspirations align with the company’s mission and values.

The closing paragraph of your cover letter

The fourth paragraph of your application letter is your conclusion. Here you can give a brief recap of your skills and reaffirm your enthusiasm for the job. You can also include a call to action, like inviting the employer to schedule an interview or visit your online portfolio.

In your conclusion you might also mention any follow-up actions you plan to take. For instance, you might say you’ll be following up with an email within a few weeks. End your letter with a traditional closing sign-off, such as Sincerely or Best regards .

Your closing paragraph should be concise and impactful, without repeating anything information from the middle paragraphs.

Editing and proofreading an application letter.

Before you send your application, proofread it closely to make sure it’s error-free. Typos or grammatical slip ups can look unprofessional and detract from your application, so it’s worth the extra effort to give your letter a once-over.

Consider enlisting the help of a friend or family member to review your letter with fresh eyes. Just showing it to someone else will often help to catch mistakes or areas for improvement that you might have missed. 

You should also cut certain words from your cover letter if you want it to make an impactful first impression. 

Following up after a job application

Following up  after submitting an application letter can show your interest to potential employers. If you don’t hear back from an employer within two weeks, it’s okay to follow up and ask about the status of your application. 

This shows your enthusiasm for the role, tells them you’re still interested, and puts you front of mind. When following up, make sure your communication is professional and polite, and avoid sending multiple follow-up emails within a short timeframe.

Here’s a follow-up email template to give you a head start. 

Tips for job application success

Here are some quick tips for writing application letters that stand out – and some advice for managing the job search process overall. 

• Tailor your application letter to the job, every time . Create your application letter specifically for the job and company you’re applying to. This means writing a slightly different one, every time. Show how your skills, experience and career aspirations are a good match for the company's needs and goals. Make extra sure you’re sending the right application letter to the right company. 
• Keep your letter clear and concise. An application letter should be straight to the point and easy to read. Aim for a one-page letter, unless otherwise specified in the job posting. Avoid unnecessary details and focus on the most relevant information to the job ad. Writing a good cover letter shows you have solid written communication skills.
• Use action verbs and descriptive language. Enhance your application letter by using strong action verbs, for example: instead of I was responsible for a team , write something like, I led a team of 10 high-performing staff .
• Show thanks and follow up.  After submitting your application, if you haven’t heard back after two weeks, send a follow-up email to the hiring manager. Reiterate your enthusiasm for the position. Use this opportunity to provide additional information or clarify any points in your application.
• Keep track of your applications. Have a system for keeping track of each application, noting the date you applied, the job title and company, and any notes or communication you’ve had. Mark them up on a calendar or put them into a spreadsheet. This will help you stay on top of your applications and avoid missing any emails that may have fallen through the cracks. A tracking system will also help if you get a call about a job and need to quickly refresh your memory on the details of it. Additionally, keep all your job cover letters in one folder, so you can refer back to them and repurpose them for future applications.

Dos and don’ts

Once you’ve written your application letter, you can refine it even more by applying these dos and don’ts. 

• Do add a personal touch . Giving your cover letter a personal touch can make it stand out to potential employers. Share a brief anecdote or personal experience that connects you to the role or company. This helps humanise your application and gives the employer insight into your personality and motivations. 

For example, applying for a job in healthcare:  I come from a family of healthcare professionals and grew up with the desire to work in a field where I could make a positive impact on others’ lives.

• Do tailor your language and tone . Try to match your tone and language to the company’s style (from their official website, rather than social media accounts.) If their website language is very formal, you should mirror that in your cover letter. If their tone of voice is more relaxed, you can take a warmer, more informal tone. Always maintain a professional tone – don’t be too laidback or colloquial.
• Do take out anything that’s irrelevant.  Is there information in your cover letter that isn’t really related to the job? Consider removing it. Avoid unnecessary details and focus on delivering the most important information only.
• Do proofread carefully . Having a perfectly edited letter means you have good attention to detail. Run your letter through spell-check and read it aloud to someone, to make sure it flows logically. Get feedback from a mentor or former teacher.
• Don’t use generic templates without tailoring them . The hiring manager will know if you’ve used a generic application letter. A template is a good starting point, but you need to tailor it to each job opportunity.
• Don’t exaggerate or misrepresent your qualifications.  Be honest and transparent about your skills and qualifications. Exaggerating or misrepresenting your abilities will likely backfire. An employer will be able to tell if you don’t have the knowledge and abilities you claim to have. 

Example of an honest representation:  I have basic experience with XYZ software, and I'm eager to improve on these skills. In my previous roles, I’ve been able to master new programs quickly.  

Example of an exaggeration:  I have intermediate knowledge of XYZ Analytics software having used this tool in my previous roles.

• Don’t use industry jargon.  While it’s important to express your knowledge of the industry, avoid using jargon or buzzwords, for example, terms like ROI, strategic initiatives, go-getter, etc. Also consider avoiding technical terms that may not be familiar to the reader.
• Don’t neglect to follow up. After submitting your application letter, send a follow-up email. Even if you don’t hear back from the employer, you’ll know you made every effort to get your application seen. A negative response from them will also allow you to close that application on your tracker. 

An application letter template

If you’re not confident in drafting a cover letter, it can help to use a professional template. Here’s one you can tailor for your job application. Below this is a sample application letter that puts this structure into practice. 

[Your name here] [Your contact number] [Your email address] [Suburb, Postcode]

Dear [hiring manager’s name],

[Intro] I’m writing to express my interest in the [job title] position at [company name]. [Share a personal anecdote if you have one, or briefly explain why you decided to apply for the role.] 

[Body paragraph 1: write about your experience, skills and any specific industry knowledge that could be valuable to the role.   Include any personal attributes that show how you’re an excellent fit for the company. Include one of your main acheivements that directly relates to the role.]

[Body paragraph 2: write about what interests you about the role and about the organisation. You might mention your career goals or the company’s vision and values.]

[Closing paragraph: reaffirm your interest in the position. Include a call to action.]

[Your name]

Sample application letter

Jean-Charles Mak 043X 123-X123 JCmak@g_mail.com

29 February 2025

Dear Ms Lee,

I’m writing to express my interest in the Assistant Manager position at X-Arcade as advertised on SEEK. From a young age, I’ve been passionate about the unique learning, entertainment and social aspects of video gaming. Having spent three years in the games-retail industry, I’m excited by the prospect of contributing to the success of your award-winning company.

Throughout my career, I have consistently demonstrated exceptional customer service. In my previous role at Tornado Thunder, I managed gaming rooms and was awarded Employee of the Month three times in 18 months. In my team-leadership role at PlayZone, I frequently demonstrated skills in de-escalating situations and problem solving under pressure, as well as cash handling and inventory. Additionally, I have more than a decade of experience in gaming technologies across multiple platforms and consoles.

I feel that this role at X-Arcade is the perfect match for my abilities and aspirations. I'm inspired by the company’s approach to sustainability, inclusivity, and its target to become the largest video-games retailer in the country by 2025. 

I’m confident that my proven track record and passion make me the ideal person for this position. I’ve attached my resumé for your review, which provides detailed insights into my experience and accomplishments. Thank you for considering my application. I’m excited about the prospect of joining X-Arcade and look forward to hearing from you. 

Writing an application letter takes a little planning and a lot of attention to detail. Personalising your letter and highlighting your skills and achievements relevant to each job ad can help you catch a hiring manager’s attention and get a callback for an interview. Take the time to create a well-written and error-free letter that shows your concientiousness and enthusiasm – desireable qualities in any employee. 

1. What should I include in an application letter?

Your application letter should include the following elements:

• Your contact information (name, suburb, city, phone number, email)
• The recipient’s contact information (name, job title, company name, address)
• A greeting (such as Dear Hiring Manager  or To whom it may concern )
• An introduction that states the position you’re applying for and expresses your interest in the company
• Body paragraphs that highlight your relevant skills and experience, and explain why you’re a good fit for the role
• A closing paragraph that thanks the hiring manager for their time and consideration, and reiterates your interest in the position

2. How long should an application letter be?

An application letter should be concise and to the point, typically no longer than one page. Aim for around three to four paragraphs, or about 300–600 words.

3. How should I address the letter if I don’t know the hiring manager’s name?

If you don’t know the name of the hiring manager, you can address the letter like this: Dear Hiring Manager .

4. How should I follow up after sending an application letter?

After sending an application letter, it’s a good idea to send a follow-up email. This shows your gratitude for the opportunity and reinforces your interest in the position. You can follow up via email with a brief and professional message.

5. What are some common mistakes to avoid when writing an application letter?

Some common mistakes to avoid when writing an application letter include:

• Using a generic template without highlighting your unique skills and qualifications
• Exaggerating or misrepresenting your qualifications
• Using too much industry jargon, technical terminologies or flowery language
• Neglecting to proofread your letter before sending it

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How to Write an Application Letter

How do you write an application letter that can get you the job you desire?

Many job seekers don’t always see the reason why they should write an application letter when they are applying for a job because they feel they can just send their CVs.

Your CV indeed contains all the necessary information that the recruiter needs to know about you, but sometimes your CV alone may not be able to do the job of helping you land the job of your dreams.

Your CV may do a great job of showing that you have the skills and education required to excel in a particular position, but it may not be great at telling your prospective employer that you are the best person for the job.

This is what an application letter does for you. An application letter expresses your interest in a job and shows the employer why you are the best person for the position. Writing an application letter is one of the hidden job search hacks that help you  apply for fewer jobs, but land more interviews .

If you are tired of getting  rejected every time you apply for a job vacancy , then you should consider writing an application letter that will help you express your sincere interest in the job of your dreams. In this article, we will be looking at:

• What is an application letter
• Importance of an application letter
• Difference between an application letter and a resume letter
• How to write an application letter
• Application letter examples

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What is an Application Letter?

A job application letter is a formal document that is sent to a prospective employer to express your interest in a position. An application letter is usually sent alone and not attached alongside another document.

Most times, an application letter is not sent after you must have seen an advertised position but sent whether or not a vacancy was advertised. The application letter serves a purpose that is similar to that of the CV.

Read:   How to Write an Application Letter in Nigeria for a Teaching Job

When You Should Write an Application Letter.

Yes, it is true that you should write an application letter when you are interested in a job, but that is not all you consider before you decide to write an application letter.

When you see a job advert that you are interested in, you send your CV and cover letter, right? But this does not quite work for application letters. Employers will not replace the CV and cover letter with an application letter.

The approach of an application letter is different from the CV and the cover letter. You should write an application letter when the employer does not solicit your interest in the position. This simply means when there is no job advertisement or posting.

For example, if you are searching for a job and you have a list of top companies that you would love to work for, you don’t necessarily have to wait for a job posting to declare your interest in that particular job. You can simply email an application to different companies.

This is a way for you to extensively and formally introduce yourself to the prospective employer of the companies that you would love to work for.

Why You Should Write an Application Letter for a Job

Just like we have discussed earlier, there are many reasons why people write application letters. If you are actively searching for a job, then this is why you should consider writing an application letter:

• It serves as a formal introduction between you and your prospective employer.
• It can help you access hidden jobs.
• It can help you to be a step ahead of other job seekers.
• It puts you in a less competitive circle in comparison with what happens when jobs are advertised with thousands of applicants showing interest.
• It can help you boycott the process of applying for a job online, and writing a resume letter because most times application letters stand alone.

Difference between a Job Application Letter and a Cover Letter

Many people use the terms application letter and resume letter interchangeably because they think that they mean the same thing. Even though the application letter and the cover letter perform almost the same function, they are different.

• An application letter is intended to stand alone, while a cover letter is usually accompanied by a CV or resume.
• A resume/cover letter will contain a brief introduction that consists of three to four sentences about the job seekers' experience, education, accomplishment and why the job seeker feels he/she is the best candidate for the job. On the other hand, an application letter may have a more extensive introduction because it is meant to stand alone just like the CV.
• An application letter often can substitute for a resume and, therefore, requires that the job seeker include specific information about her work history and professional competencies. A cover letter, on the other hand, should not contain too much information about the job seekers because it is merely an introduction to the resume.
• A cover letter is like an elevator pitch. It is intended to capture the reader's attention enough to make the recruiter or hiring manager want to review the CV.
• A cover letter is usually used by a job seeker to show interest in a job vacancy after which the job seeker will attach a detailed document (which is usually a CV). An application letter is mostly used by a job seeker to show interest in an unsolicited job.

Learn  how to write a stunning cover letter  now.

How to Write An Application Letter in 10 Easy Steps

These tips will guide you on how you can write an application letter:

• Write an Outline
• Write your first draft
• Use a friendly tone
• Make it concise
• Tailor the job application letter to the job specification and company requirement
• Use typed and not handwritten documents
• Use quality paper
• Write a mind blowing ending

Are you applying for a security job, but don't know how to write an application letter? Read how to write an application letter for a security job in Nigeria

1. Write an Outline : Just like you write an outline when you want to write an essay, it is also important that you write an outline when you want to write your application letter. The outline is the structure of what you want to write in your actual application letter. It is good that you make clear what you want to achieve, and all the things that you want your prospective employer to know.

An outline of your application letter will make it easy for you to write your application letter because you have the structure planned out already.

2. Write a Draft : After you must have done a structure for your application letter, then it is good for you to do a rough draft of the application letter before writing the original one.

When you are drafting your application letter, you can make use of the outline that you did earlier to serve as a guide for your application letter. At this point, you may not worry about grammatical mistakes and punctuation errors. This is to help you develop a prototype application letter.

3. Salutation : Salutation is one aspect of the application letter that is obvious. Most times that is what the employer will likely see first as soon as they open the letter. Since this is an important aspect of the application letter, you need to be careful.

It is important for you to know some tips on salutation before you start writing your application letter:

• You should put a comma at the end of your salutation
• If you are addressing more than one recipient, you should address the recipient as ‘Dear Sirs/Madams’.
• If you don’t know the name of the recipient, you should address the person as ‘Dear Sir/Madam’.
• If the recipient's gender is not known, you should address the person with the full name. Like; ‘Dear David Houston’.

 4.  Tone : Employers can sense your tone from the way that you write. When you are writing your application letter, you must treat the recipient with respect. Be polite and use formal language when you are writing. Be careful not to use slang or ambiguous words.

5. Be Brief : As much as you need to give your prospective employers reasons why you think you are the best person for the job, it is equally important for you to as brief as possible.

Employers are very busy and may not be able to spend time reading your application letter. Mention the purpose of your letter in the first paragraph because this is where the employer will likely look at first.

6. Tailor the letter to the job and the company : Tailoring your application to the job that you are applying for and the company will give your prospective employer the mindset that you are passionate about the job and the company.

Employers look forward to hiring people that are passionate about the job. Tailoring your application letter may be all you need to land the job of your dreams.

7. Use typed and not handwritten documents : Unless a handwritten letter is requested, you should send a typed and computer-generated document. Typing your document will help you present a well-aligned, clear, and easy to read the document.

8. Use a high quality Paper: If you are sending a hard copy application letter, make sure you use a good and quality paper. Don’t tear out a sheet of paper from your notepad and use that paper to write your application letter. If you do that, your application letter will look scrappy and rough.

9. Proof-reading : proof-reading your application letter will help you see errors that you would need to fix before you send your application letter. You can read your application letter out loud to yourself to see some errors.

Check the spellings on your application letter and punctuation errors. You can use Grammarly.com to check your spellings and edit your errors.

 10.  Ending your application letter : When you are sending your application letter, you should make sure that your tone matches the tone of the letter. A formal letter closing is polite, courteous, and respectful.

These are common closing that you can use to end your application letter:

• ‘Sincerely’ or your ‘faithfully’
• ‘Your Truly’
• ‘Faithfully Yours’

Application Letter Example for Any Job Vacant Position

Writing an application letter can be easy and straight forward if you follow some rules. From salutation, closing, to the overall organization of your letter some rules makes your application letter appear good.

Your application letter should begin with the contact information. The contact information should include your contact and that of the employer.

The contact information should include; name, address, phone number, email, and date. If it is an email application letter, you can put your contact at the end of the letter after your signature.

The heading of your application letter includes the contact information and the salutation.

Contact information

(Your contact information)

City, State Zip Code

Phone Number

Email Address

(The employer’s contact information)

Dear Mr./Ms. Last Name,

(Salutation)

Salutation is the polite greeting that is usually at the beginning of the application after the contact information of the. The common salutation format is ‘Dear Mr./Ms’ followed by the person’s last name.

The body of the application letter

The body of your application letter lets your prospective employer know the position that you are applying for, why they should consider your application and how they would finally follow you up if they consider you for the position.

The body of your application letter is made up of different paragraphs leading up to the conclusion. Here we are going to look at the different paragraphs.

First paragraph

The first paragraph of your application letter will include information about why you are writing the letter in the first place. It is in this paragraph that you will mention the job that you are applying for and where you saw the job application.

It is in the first paragraph that you create a lasting impression on the employer. This is where you sell yourself to your prospective employer.

Second and third paragraph

The second and the third paragraph of your application letter should tell your prospective employer what you have to offer the company and what you have to offer performing the job.

These paragraphs are the most important in your application letter because this is where you have to prove to the employer that you meet the need of what the employer is looking for.

This is where you would have to share the experience, skills and accomplishments that suggest you as the best person for the job.

Remember to state how your qualification makes you the best person for the job.

Note : You should research the company and find out some information that will help you emphasize that you are the best person for the position. You can research the role that you would love to fill to find out the company’s expectation for the role, and then tailor your application in that regards.

You should also not forget to make use of specific example where possible. If you say that you are a skilled at marketing products, you should be able to give examples that would emphasize that.

Last paragraph

The last paragraph of your application letter should summarize your application letter. You should also thank your employer in this part of your application letter. You should conclude this paragraph by thanking your employer for considering you for the position.

You can also include information on how the employer or the company will follow you up.

Complimentary close

You should sign off your letter with a polite close. For example;

Signature (for a hard copy letter)

Typed Signature

Job Application Letter   Example for an Experienced Job Candidate

Writing an application letter for a job may not be an easy thing to do especially when you are writing one for the first time.

Looking at an application letter example will help write your own without much stress. This application letter example will guide you to write your application letter.

David Emmanuel

11 South Street

Ocean View Estate, Lekki,

Lagos, Nigeria.

555-555-5555

[email protected]

November 13th, 2019.

Judith Peterson

Human Resources Director

Capital Solutions, Inc.

101 Admiralty Way

Lekki, Lagos,

Dear Mr. Judith,

I was very happy when my friend, Daine James, told me that Capital Solutions are searching for a Human Resources Specialist with a minimum of two years experience.

From my research on the company, I learned that Capital Solutions see team work as an important aspect of performance that can help the company reach its goals, and how much the company needs a Human Resources specialist that would join the team and start performing at once. I believe that I am that ideal candidate for your team.

I am David Emmanuel, a graduate of Human Resources and Personnel Management from the University of Lagos. My 5 years of experience in Human Resources practices has made me become a Human Resources specialist.

In my current as the Human Resources Manager, I manage a team of 20 staff members, organize on-boarding program for new staff, and prepare pay role for the company. I also have experience in:

• Data entry and data reporting on HRM software
• Recruiting and hiring processes (which includes; creating job descriptions, posting job vacancies, creating candidate awareness on available job vacancies, screening CVs and scheduling interviews).
• Organizing company event. (Organizing end of the year party and team bonding events).

I would love to speak with you about my qualifications and what I can do for your team. Thank you for your consideration.

(Signature)

David Emmanuel.

Job Application Letter   Example for Job Candidates with No Experience

Jane Aderinsola

11 Ajayi Close,

111-333-4444

John Samuel

Dear Mr Emmanuel,

I was extremely excited when a friend mentioned the opening for the role of a customer service intern. I recently graduated from the University of Lagos, where I studied Mass Communication. I am very passionate about customer service, which is why I am excited about this position.

As a first-class graduate of Mass Communication, and as a one-time public relations officer for the students’ Union. I have learned how to effectively communicate and manage relationships with diverse people.

Asides from my graduate program, I have also taken different certificate courses and training in customer service practices and public relations. I recently attended a 2-weeks customer service training where I learned: The ethics of customer services, telephone etiquette, and I improved my written communication skills.

From my education, training and experience, I have been able to build the following skills:

· Excellent communication skills

· Good listening skills

· Improve my writing skills

· People management skills

· Interpersonal skills

· MS Office

I believe that my education, experience, and training in Mass communication and customer service practices has prepared me for this internship role.

Considering the great milestone that ABC company has achieved over time, I am certain that this company will be a great environment for me to grow my career as well as contribute to the success of the organization.

I look forward to a scheduled time where we can discuss my qualification as regards the internship.

Thank you for your consideration .

Application Letter FAQ

1: should my cv be accompanied by an application letter .

The answer is yes, your CV or résumé should always be accompanied by an application letter. It's an important self-marketing tool which you shouldn't fail to utilize.

2:  How Should I Format My Application Letter?

Your application letter should be formatted the following way: ●    Heading (hard copy) or Subject (Email) ●    Salutation Check this post for more infomration on how to format your application letter

3:  What Should I Include In My Application Letter?

Your application letter should include relevant work history and skills, the significant role you played in your previous job which matches the job you are now applying for, why you would be a  good fit for the role, achievements, and any industry certifications you possess

4: How Long Should My Application Letter Be?

Typical, a cover letter should be half a page, or one full page in length. Break it into paragraphs, so that the information can be easily and quickly absorbed by the recruiter.

Having a professional application letter can help you land the job of your dreams without having to wait for years. Companies receive loads of application letters daily, but learning how to write an effective application letter can help stand out from other job seekers.

Looking to land your dream job? See  100 interview questions and answers  to get you prepared for the big day.

Staff Writer

24 comment(s).

You explain it very well because your way of explanation is lovely. I am a social person, and I read many blogs from different websites. is one of them. He can also provide us with good information. I appreciate it. Keep it up.

Thank you very much Meave for your comment. 

You have explained well. But what if the person doesn't have any working experience? 

Thank you Ozuu for your comment. The post has been updated, so you can look at the application letter example for job seekers with no experience.

It is the section before the application letter FAQ.

thanks it has helped me

I love yr explanation but  what if the person is not a graduate ,and have no experience, if the person is an ssce holder , how we the person write the application Letter

I appreciate your work,good explanation.It really helped me

I really appreciate your explanation,it was very helpful

You explained very well... Thanks so much

Thank you for your explanation  but what about shs graduate 

Thanks alots your explanation helps.

Thanks for your vivid insight on this subject. I actually benefited alot. Keep it up. 

Best regards from;

EMMANUEL SUNDAY

Wow! Never knew that there's a difference between application letter and CV cover letter.  Thanks for your explanation, was really helpful.

The lecture is very educative. 

What if you are writing an application letter for a job that isn't related to your specialty. 

Example, you studied banking and finance but wanting to write for a position of a human resource and you don't have any experience on that. How will you go about it? 

I love this question, can someone answer this

This article is fantastic and I got some good information by reading this. 

Nice comment, <a href=";>check this out also.</a>

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Sample Cover Letter for a Job Application

What Is an Application Letter?

What to include in your application letter, tips for writing a cover letter, cover letter sample and template, email cover letter sample.

• How to Send an Email Application

Frequently Asked Questions (FAQs)

Alex Dos Diaz / The Balance

What's the best way to write a letter to apply for a job? Your letter should detail your specific qualifications for the position and the skills you would bring to the employer. What’s most important is to show the employer that you’re a perfect match for the job.

Your job application letter is an opportunity to highlight your most relevant qualifications and experience. An effective cover letter will enhance your application, showcase your achievements, and increase your chances of landing an interview.

Review what to include in a job application letter, tips for writing that will get your application noticed, and examples of cover letters and email messages to send when applying for a job.

Key Takeaways

• An application letter accompanies a resume and may be uploaded to a job portal, sent via email, or even sent by postal mail, depending on the employer’s requirements.
• Application letters are an ideal way to show your interest in a job and highlight your most relevant skills.
• It’s important to match your letter to the job description and show the employer you have the qualifications they are seeking.

A   letter of application, also known as a  cover letter , is a document sent with your resume to provide additional information about your skills and experience to an employer. Your letter of application is intended to provide detailed information on why you are an ideal candidate for the job.

Your application letter should let the employer know what position you are applying for, what makes you a strong candidate, why they should select you for an interview, and how you will follow up.

Effective application letters explain the reasons for your interest in the specific organization and identify the most relevant skills that qualify you for the job.

Unless an employer specifically requests a job application letter sent by postal mail, most cover letters today are sent by email or attached as a file in an online application tracking system.

As with all cover letters, a job application letter is divided into sections:

• The heading includes your name and contact information.
• A  greeting  addressed to a specific person, if possible.
• The introduction includes why the applicant is writing.
• The body discusses your relevant qualifications and what you have to offer the employer.
• The close thanks the reader and provides contact information and follow-up details.
• Your  signature to end the letter .

Here’s how to ensure your application supports your resume, highlights your most relevant qualifications, and impresses the hiring manager.

Get off to a direct start.  In your first paragraph, explain why you are writing. Mention the job title, company name, and where you found the job listing. While you can also briefly mention why you are a strong candidate, this section should be short and to the point.

Offer something different than what's in your resume. You can make your language a bit more personal than in your resume bullet points, and you can tell a narrative about your work experience and career.

Application letters typically accompany resumes, so your letter should showcase information that your resume doesn't.

Make a good case.  Your first goal with this letter is to progress to the next step: an interview. Your overarching goal, of course, is to get a job offer. Use your application letter to further both causes. Offer details about your experience and background that show why you are a good candidate. How have other jobs prepared you for the position? What would you bring to the role and the company? Use this space to  emphasize your strengths .

Close with all the important details.  Include a thank you at the end of your letter. You can also share your contact information and mention how you will follow up.

This is a sample cover letter.  Download the cover letter template  (compatible with Google Docs and Word Online) or see below for an email sample.

The Balance

John Donaldson 8 Sue Circle Smithtown, CA 08067 909-555-5555 john.donaldson@email.com

September 6, 2023

George Gilhooley LTC Company 87 Delaware Road Hatfield, CA 08065

Dear Mr. Gilhooley,

I am writing to apply for the programmer position advertised in the Times Union. As requested, I enclose my certification, resume, and references.

The role is very appealing to me, and I believe that my strong technical experience and education make me a highly competitive candidate for this position. My key strengths that would support my success in this position include:

• I have successfully designed, developed, and supported live-use applications.
• I strive continually for excellence.
• I provide exceptional contributions to customer service for all customers.

With a BS degree in computer programming, I have a comprehensive understanding of the full lifecycle of software development projects. I also have experience in learning and applying new technologies as appropriate. Please see my resume for additional information on my experience.

I can be reached anytime via email at john.donaldson@email.com or by phone at 909-555-5555.

Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity.

Signature  (only if a hard copy letter)

John Donaldson

The following is a sample email cover letter to send as part of a job application.

Email Application Letter Example

Subject: Colleen Warren - Web Content Manager Position

Dear Hiring Manager,

I'm writing to express my interest in the Web Content Manager position listed on Monster.com. I have experience building large, consumer-focused, health-based content sites. While much of my experience has been in the business world, I understand the social value of this sector, and I am confident that my business experience will be an asset to your organization.

My responsibilities have included the development and management of website editorial voice and style, editorial calendars, and the daily content programming and production for various websites.

I have worked closely with health care professionals and medical editors to provide the best possible information to a consumer audience of patients. I have also helped physicians use their medical content to write user-friendly and easily comprehensible text.

Experience has taught me how to build strong relationships with all departments in an organization. I have the ability to work within a team, as well as cross-team. I can work with web engineers to resolve technical issues and implement technical enhancements. 

I am confident working with development departments to implement design and functional enhancements, monitor site statistics, and conduct search engine optimization.

Thank you for your consideration.

Colleen Warren colleen.warren@email.com 555-123-1234 www.linked.com/colleenwarren

How to Send an Email Application Letter

If sending your cover letter via email, list your name and the job title you are applying for in the  subject line  of the email:

Colleen Warren - Web Content Manager Position

Include your contact information in your email signature but don't list the employer's contact information.

Do you have to write a cover letter when you apply for a job?

Some employers require cover letters. If they do, it will be mentioned in the job posting. Otherwise, it’s optional but it can help your chances of securing an interview. A cover letter gives you a chance to sell yourself to the employer, showcase your qualifications, and explain why you are a perfect candidate for the job.

How can you use a cover letter to show you’re a qualified candidate?

One of the easiest ways to show an employer how you’re qualified for a job is to make a list of the requirements listed in the job posting and match them to your resume . Mention your most relevant qualifications in your cover letter, so the hiring manager can see, at a glance, that you have the credentials they are looking for.

CareerOneStop. " How Do I Write a Cover Letter? "