convert powerpoint presentation to youtube video

How to Upload a PowerPoint to YouTube: Step-by-Step Guide

Have you ever wondered how to upload a PowerPoint to YouTube? That’s a fairly common question among many Microsoft PowerPoint users.

After creating a PowerPoint presentation, you may want to share it on YouTube to reach a greater audience.

Unfortunately, YouTube can only accept video files.  A PowerPoint presentation may have video and audio elements embedded in it, but it is still not a video file.

You need to convert your presentation to a video file to upload it to YouTube. This tutorial will show you exactly how to do that.

Step 1: Create Your PowerPoint Presentation

Create your PowerPoint presentation as you normally would. However, keep in mind that you won’t be doing a live presentation, so try to include everything you need to make a great video, including audio clips.

Your audio could be music, sound bites, a narration (your voice recordings), or a combination of all these. Make sure to use them meaningfully.

Here is how to add audio to your presentation:

1. Click the Insert tab on the ribbon

2. Click Audio from my PC

Browse through the audio files on your computer and select the one you want to add to your presentation.

3. Click the Insert button to add the file

Step 2: Convert Your Presentation to a Video

This next step on how to upload a PowerPoint to YouTube is crucial because you can’t share your file on the widely accessible video platform without converting it to a video format.

Here’s how to convert your presentation to a video.

1. Click the File tab on the PowerPoint (2010 version or later)

2. Click the Export tab

3. Click Create a Video from the list of options

You can tweak some of the settings, including slide durations, video resolution, and narrations.

You can leave the resolution to full HD if you don’t know what to select. Simply let YouTube handle the file compression.

You can simply set how long you want each slide to display, especially if your presentation doesn’t have recorded narrations and timings. For example, you can set individual slides to show for 15 seconds.

4. Next, click the Create Video box below the settings

5. Click Save on the next dialog box to export your presentation in video format

Your PowerPoint presentation is now ready for YouTube.

Step 3: Upload to YouTube

Now that you’ve converted your presentation to a video, it’s time to upload it to YouTube. Here’s how to do that:

1. Sign in to your YouTube account or click the app on your mobile device

2. Click the Create icon on the top right corner of the window

3. Click Upload video

On a mobile device, tap the circled plus sign at the center bottom of the screen and tap Upload a video .

4. Locate the PowerPoint video file and click Open

You may be asked to create a YouTube channel if you don’t already have one. You can rename the file, write a description, set the privacy, and apply other settings when the upload is complete.

Tips to Make Your Video Better

Although your presentation will be viewed on YouTube, you still need to remember a few simple tips for a great video.

• Keep the visuals as simple as they can be; presentations generally work best that way. You don’t want to clutter the entire screen. Instead, allow a few empty spaces on each slide for improved readability
• Highlight only the most essential facts. Your audience should not have to endure a long list of bullet points. Remember that you are presenting, not writing a book
• Make use of themes or templates to give your presentation a uniform feel. You might mar an otherwise good presentation unless you are an expert with lots of experience creating eye-catching yet appealing presentations
• Use audios, effects, and transitions in meaningful ways. You want to engage your audience, but at the same time, you don’t want to appear cheesy

Why You Should Share Your PowerPoint Presentation on YouTube

Learning how to upload a PowerPoint to YouTube gives you the advantage of reaching a wider audience, whether or not they have a presentation program on their computers.

While Microsoft PowerPoint is a fairly popular presentation program, not everyone has ready access to it. Some of your clients, co-workers, students, or friends may not have the software on their computers. Others may have it (or some other similar application) but don’t know how to use it.

However, just about anyone can access YouTube from a computer, smartphone, or other mobile devices. It’s as simple as searching for your video on the platform and clicking play – no downloads or any other technical know-how required.

Closely related to this is that users don’t even need a computer to view your presentation. Not many mobile devices have a PowerPoint program, but they can all play videos, whether it’s an iPod, iPhone, or mobile phone.

Also, you don’t have to worry about specific PowerPoint versions. Usually, presentations in one version of PowerPoint might not work too well on another. A video eliminates all that worry. Users can even view the presentation on a DVD player by downloading it to disk.

You can easily embed the video in your blog or on any web page. Video files have better web support than presentation formats.

In a nutshell, more people can access your PowerPoint presentation if you share it on YouTube.  You can copy and share the link to your video to make it easy for people to watch it.

Wrapping Up

Hopefully, you now know how to upload a PowerPoint to YouTube. Don’t worry if your video presentation doesn’t come out as you expected at first. You can also tweak things around until you get exactly what you want. The key is to experiment with the settings during the conversion process.

You can reach more people you can ever imagine with a YouTube presentation. Remember to set proper metadata (or description) so that people can easily find your video on YouTube.

Jamie Keet is a Technology Instructional Coach with a deep-rooted passion for educational technology. With a background that combines a marketing diploma, a degree in management, and a master's in educational technology, Jamie has spent the last 25 years in education, working across all grades and adult learning. His experience in the classroom has shaped his approach to tech education, focusing on making technology accessible and engaging for everyone.

Jamie's goal is simple: to help users feel confident and successful with technology, encouraging them to explore and learn on their own. He believes in breaking down the barriers that prevent people from getting started with technology, whether they're students in a classroom or individuals looking to improve their tech skills.

Outside of his professional work, Jamie enjoys keeping up with the latest tech trends and finding new ways to incorporate them into his teaching. His approach is all about simplicity, clarity, and making technology fun and accessible for all.

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• Presentations

How to Upload a PowerPoint to YouTube in 60 Seconds

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PowerPoint can not only create presentation files, but it can also export your presentation as a video file with no extra apps needed. Let's learn how to do that, and then upload the video file to YouTube.

We also have a helpful complement to this tutorial. Download our FREE eBook:  The Complete Guide to Making Great Presentations .  Grab it now before you read on. 

Note: In this tutorial we use the X Note PowerPoint Template . You can get great PPT presentation templates on Envato Elements or in our Ultimate Guide to the Best Microsoft PowerPoint Templates .

How to Quickly Upload a PowerPoint to YouTube

1. Export Your Presentation

First, let's go over to the File tab in PowerPoint, and choose Export . 

Click on Create a Video to export your presentation as a video file.

2. Set How Long Each Slide Shows

I'll leave this set to Full HD , and let YouTube handle the compression. If you've got recorded narrations and timings, you can change this option to include them.

Otherwise, just set a setting on how long you want each slide to show. For example, I could change this to 10 seconds, if I wanted each slide to show for 10 seconds.

3. Export the Video and Upload It

PowerPoint then exports a video file, once we press Save , that's ready for YouTube. 

Now, just jump over to YouTube and start the upload process, just as you would with any video.

Drop the file into YouTube with metadata and settings, so that people can find it when they're looking for it.

You could also add music or settings using YouTube's built-in options. You don't need any extra apps to take a presentation straight from PowerPoint to YouTube. 

Finishing Up!

Now that you now how to upload a PowerPoint to YouTube quickly, you can easily expand the audience for your slideshow. Sharing on YouTube is great option for marketing presentations and other presentations that need to reach a large number of people. 

Make Great Presentations ( Free PDF eBook Download )

We also have the perfect complement to this tutorial, which will walk you through the complete presentation process. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully. 

Download our new eBook:  The Complete Guide to Making Great Presentations . It's available for free with a subscription to the Tuts+ Business Newsletter.

Convert PPT to Video

Transforming ppts into interactive videos has never been easier.

Say goodbye to static slides and hello to the future of storytelling! Flixier's breakthrough toolkit transforms your PowerPoint presentations into stunning films, packed with spinning text, captivating transitions, and powerful soundtracks. Moreover, you can easily record your screen and even yourself during your slides presentation in order to increase the engagement of your video. Edit, enhance, and empower your material in real time, then share it with the world in minutes.

Transform PPTs to Engaging, Dynamic Videos

Tired of the classic and static PowerPoint slides? Make your presentations more appealing by turning them into captivating videos. For an attractive message delivery, choose to record yourself. Now you may quickly record your PowerPoint presentation, webcam, audio, and screen using Flixier. Layout, background, and camera feed can all be customized.

Craft Immersive Videos with Voice and Animations

Video conversion goes beyond visual communication by engaging numerous senses. If you choose to add text to video , visuals, transitions, and music, you can create a full experience that resonates with the viewer. Flixier's interface makes this process easier by allowing you to experiment with multiple combinations until you find the appropriate balance of elements.

Infuse Stories with Emotion by Converting PPTs into Video

Use Flixier’s online slides recorder to add more emotional depth to your storytelling. Besides using your own voice on the recording, you can easily combine your slides with well selected music.. Moreover, Flixier allows you to record your webcam. Don’t worry, you can always stop the recording, go back and add other scenes, everything will be saved!

Broaden Your Audience by Sharing Videos Online

How long does it typically take to share your content online after it has been created? Converting PPTs to videos expands your sharing options. Videos are cross-platform and device adaptable, ensuring that your interactive material reaches a wider audience. Whether it's for a business presentation that you are preparing, teaching tools or a personal story.

How to Convert PPT to Video with Flixier’s Online Video Editor?

Record your ppt presentation.

Start by accessing Flixier's dashboard and choose “Record” from the menu. Choose from a variety of layout options available. You can opt to record the slides or your slides and webcam at the same time, granting access to your screen, camera, or microphone with a simple click. Capture your screen, webcam, or both concurrently, enhancing your recording flexibility and creative possibilities. The wait for the recordings to process won’t be long and it will vary depending on the length of the PPT presentation.

Review, Edit and Enhance Your Recording

After your simple screen recording or webcam and slides is finished, the new video will appear in the Flixier library. To make it more engaging for you audience, you can use text overlays, transitions, effects, modify the playback speed and combine various soundtracks to unleash your creativity. To keep the spirit of engagement, merge your work with other videos and turn everything into a cohesive video or choose to crop video pieces from your recording.

Download or Publish the Final Video

After you've finished editing, click the Export button in the upper right corner. Your transformed PowerPoint Presentation will be saved as an MP4 file, which is the most widely supported format. You can then easily share your video on social media, websites, or any other platform.

Why use Flixier to Convert a PPT to Video?

Turn ppts into video with a user-friendly interface.

The user-friendly interface of Flixier is intended for everyone, allowing you to easily cut video segments, drag and drop items, and create new storylines. By adding a personal touch with webcam and microphone recording, or through animating text, weaving transitions, or background sounds, everything is available with a few clicks.

No Downloads Needed: Make Captivating Videos Online

Flixier's online PPT editor does not require any downloads. It's a simple method to turn your presentations into captivating videos, and it's easily accessible through your browser. You can reach your creative goals with ease, eliminating the requirement for laborious software installations.

Quickly Create, Edit, and Share Content Across Platforms

Easily share the newly crafted video with your audience on YouTube, Instagram or any other social media platform. Flixier allows you to easily upload your PPT online after recording it and converting it into a video format that suits you best. Adding annotations, images and various elements will improve the quality of your video.

Universal Compatibility: Share Your Message Anywhere

Flixier allows you to personalize and add a personal touch to your PPT in video formats that are universally recognized. Your creation resonates across screens, whether viewed on a PC or a mobile device. Share it without concerns for compatibility, ensuring that your message reaches your target audience: family, friends, colleagues, or others.

What people say about Flixier

I’ve been looking for a solution like Flixier for years. Now that my virtual team and I can edit projects together on the cloud with Flixier, it tripled my company’s video output! Super easy to use and unbelievably quick exports.

My main criteria for an editor was that the interface is familiar and most importantly that the renders were in the cloud and super fast. Flixier more than delivered in both. I've now been using it daily to edit Facebook videos for my 1M follower page.

I'm so relieved I found Flixier. I have a YouTube channel with over 700k subscribers and Flixier allows me to collaborate seamlessly with my team, they can work from any device at any time plus, renders are cloud powered and super super fast on any computer.

Frequently Asked Questions

How long does it take powerpoint to convert to video.

The time it takes to turn your PowerPoint presentation into a video is determined by many factors, the most important of which is the complexity and size of your original content. Flixier's technology is meant to speed up this process, allowing you to record your PowerPoint in just a few clicks.  conversions to be accomplished in a matter of minutes.

Can I upload the video from PPT to YouTube?

Absolutely! Flixier allows you to record and personalize your PowerPoint presentation and turn it into a dynamic video that is smooth and compatible, the resulting file format being ready to go up on YouTube and already aligned to its uploading requirements.

Sharing your material on the world's largest video-sharing platform is simple, whether it's a business presentation, an educational session, or creative storytelling that you’ve personalized with Flixier.

Is it free to convert PPT to video?

Yes. Flixier provides a variety of plans designed to meet a large pool of needs and preferences. The free plan gives you access to important tools, such as recording, reviewing, editing and exporting your PowerPoint presentations to videos with basic edits. Upgrade to a premium subscription if you want extra features. These tools are perfect for adding text, different subtitles and polished enhancements to the PPT screen recording.

Need more than a PPT to Video convertor?

Edit easily, publish in minutes, collaborate in real-time, other ppt converter tools, articles, tools and tips, unlock the potential of your pc.

Guide Center

How to Upload a PowerPoint 2016 Presentation to YouTube

Once you've finished your  PowerPoint presentation, you may want to share it with the world as a video on YouTube. Luckily, the software comes with a tool to convert to .MP4, a format that YouTube accepts.

Here are our step-by-step instructions for converting a PowerPoint presentation to a YouTube video. If you just want to share the video file with a friend, skip step 6. 

MORE: How to Use Microsoft Word Like a Pro

1. Click File. 

2. Click Export.  

3. Click Create a Video.

4.  Click Create Video.  If you want to change the video quality, change the added narrations or time spent on each slide, you can tweak those settings here.

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5.  Click Save.

You've converted your YouTube slide into a video.

6. Visit  https://www.youtube.com/upload  to upload.

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PPT to Video

Convert PowerPoint presentations to video online; free

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Free online PowerPoint to video converter

VEED lets you convert your PowerPoint presentations to videos in just a few clicks, straight from your browser. You can even record yourself while presenting your slides using our free screen and webcam recorder.

Upload your slides and record your webcam, audio, and screen. Easily customize your layout, background, and camera feed. Add annotations, scenes, and even soundwaves for audio recordings.

How to Convert PPT to Video:

Select layout

Select from our list of layouts; in this case—Slides or Slides and Camera (you may need to click to ‘Allow’ permission to access your screen, camera, or microphone). You can record just your screen, your webcam, or both at the same time!

Start recording

Click the red button to start recording! You'll see a countdown before the recording starts. Don't worry if you mess up. You have unlimited time and unlimited retakes. You can navigate to other pages, and don't worry, you are still recording.

Review, edit, and export

You can playback your recording to review it, click ‘Share’ to share with friends and colleagues, or ‘Edit’ to edit your video (perfect for adding text, subtitles, and professional touches to your screen recording)

‘PPT to Video’ Tutorial

A slide show presentation with multiple layouts

VEED features multiple layouts that you can choose from. Select one that best suits your PowerPoint presentation needs. You can record your screen and audio at the same time, record your slides and camera or slides only. After recording, give your PowerPoint presentations a new look! Add annotations, images, text, and more. You can download your PPT presentation as an MP4 video format so you can play it in different multimedia players.

Add scenes and personalize

Our powerful PowerPoint to video converter lets you add scenes so you can easily edit each clip when you’re done recording. How does it work? It’s really simple! When you click on the Stop button while recording, VEED automatically saves that clip and you have the option to pick up where you left off by adding another “scene” or recording. This helps you manage and edit your video clips later on. Personalize your presentation even more using our full suite of video editing tools!

Create professional-looking business videos

With a lot of businesses taking their operations online, there has never been a more important time for video editing software in all industries. Our screen and slides recorder allows your team to record important business messages, explainers, presentations, and more. Share, comment, review, and collaborate with videos online—no software to download. You can even add subtitles automatically and translate them to different languages! Our automatic translation tool is available to premium subscribers. Check our pricing page for more info.

How do I convert a PPT presentation to a video?

It’s super easy! Upload your PowerPoint slides to VEED and start recording. You can also choose to record your webcam while presenting your slides. Edit your recording and export it as an mp4 video!

How do I share my PowerPoint presentation video?

To share the video, all you have to do is click ‘Copy Link’ and leave the Public Video toggle on. Then anyone with the link will be able to watch and comment on your video, like on google drive. (Note - they will NOT be able to edit the video. Only you will be able to edit.) You can also export your recording as MP4 and play it on Windows Media Player and other multimedia players.

How do I edit the video?

Just click ‘Edit’ when the recording is finished, and you will be taken into VEED’s video editor. Here you will be able to add subtitles, text, annotations, music, sound effects, and much more. Just hit the ‘Export’ button when you’re finished, to save your new edited recording.

How do I record audio?

VEED gives you the option to record only your audio. Just select “Audio” in the layouts. If you want to record your audio with your webcam, it happens automatically! When you start using the screen recorder, you will need to click ‘Allow’ to give the recorder access to your microphone. That’s it. As soon as you start recording the video (screen, webcam, or both), the audio will also be recorded, so you can make awesome video presentations, explainer videos, team comms videos, and more!

How do I record myself for a presentation?

VEED allows you to record your webcam along with your screen and audio. Just select “Screen & Webcam” when choosing a layout for your presentation recording.

How do you record your screen on Windows?

VEED works with Windows and Mac. You can access our screen and presentation recorder straight from your browser. No software or plugins to install!

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VEED has been game-changing. It's allowed us to create gorgeous content for social promotion and ad units with ease.

Max Alter Director of Audience Development, NBCUniversal

I love using VEED. The subtitles are the most accurate I've seen on the market. It's helped take my content to the next level.

Laura Haleydt Brand Marketing Manager, Carlsberg Importers

I used Loom to record, Rev for captions, Google for storing and Youtube to get a share link. I can now do this all in one spot with VEED.

Cedric Gustavo Ravache Enterprise Account Executive, Cloud Software Group

VEED is my one-stop video editing shop! It's cut my editing time by around 60% , freeing me to focus on my online career coaching business.

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When it comes to amazing videos, all you need is VEED

Convert PPT to video

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More than a PPT to video converter

VEED is so much more than just a free PowerPoint to video converter. It lets you do more than just record your screen and presentation slides. You can resize your screen recordings to fit any video-sharing and social media platform. You can also edit your videos—add text and captions automatically, add music, sound effects, draw on your videos, and more! Try VEED and start creating powerful business videos for your company.

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How to Upload PowerPoint to Youtube (The Ultimate Guide)

Turning your PowerPoint presentations into engaging YouTube videos is an exciting journey. This guide provides clear steps and practical insights, whether you're a beginner or an experienced user. Let's embark on this process together, transforming static slides into dynamic videos that captivate your audience. Get ready to take your presentations to the next level!

How to Convert a PowerPoint Presentation to Video with Audio

In this section, we'll cover two methods to turn your PowerPoint presentation into a video with audio. The first method uses PowerPoint's built-in features. The second employs free online converters like ASPOSE and Online-Convert.com. Let's begin.

Method 1: Save a presentation as a video

Converting your presentation to a video within PowerPoint is a straightforward process. Follow these steps to seamlessly transform your content:

Step 1: Open your PowerPoint presentation.

Step 2: Navigate to the "File" menu and select "Export."

Step 3: Click on "Create a Video."

Step 4: Choose the desired video quality (we recommend 1080p for optimal clarity).

Step 5: Select the "Use Recorded Timings and Narrations" option to include audio in the video.

Step 6: Click on "Create Video."

Method 2: Using free online converter

In cases where Microsoft Office might not be readily available, utilizing online converters is a viable alternative. Two reliable options are ASPOSE and Online-Convert.com. Follow these steps:

Step 1: Visit the ASPOSE or Online-Convert.com website.

Step 2: Select the option to convert a PowerPoint file to video.

Step 3: Upload your PowerPoint presentation.

Step 4: Configure the desired settings, such as video quality and audio options.

Step 5: Initiate the conversion process.

Comparison of the two methods

When to use each method

Save as video in PowerPoint : If you have Microsoft PowerPoint installed on your computer and you want to create a high-quality video with customized settings, then you should use the Save as video feature in PowerPoint.

Free online converter : If you do not have Microsoft PowerPoint installed on your computer or if you want to convert a large number of presentations to video, then you can use a free online converter.

How to Upload PowerPoint Presentations to YouTube

This section will guide you through the process of uploading your converted PowerPoint presentation to YouTube. First, we'll ensure you're logged into your Google account on YouTube. Then, we'll provide a step-by-step walkthrough, complete with screenshots, for seamless uploading. Let's get started on sharing your presentation with the world.

Register or sign in to your Google account on YouTube.

Step 1: Go to the YouTube website.

Step 2: Click on the Sign In button in the top right corner of the page.

Step 3: Enter your Google account email address and password.

Step 4: Click on the Sign In button.

Upload the video

Step 1: Click on the Create button in the top right corner of the page.

Step 2: Select the Upload Video option from the drop-down menu.\

Step 3: Drag and drop your video file into the upload area.

Step 4: Alternatively, you can click on the Select Files button to browse for your video file.

Step 5: Once your video has been uploaded, you will be able to add a title, description, and tags.

Step 6: You can also choose to add a thumbnail for your video.

Step 7: Once you are satisfied with your video, click on the Publish button.

Your video will now be uploaded to YouTube and will be visible to other users.

How to Record PowerPoint Presentations for Free with WPS Office

WPS Office is a comprehensive productivity suite that offers a viable alternative to Microsoft Office. With its intuitive interface and wide range of features, WPS Office is a powerful tool for creating and managing documents, spreadsheets, and presentations.

WPS Office is a comprehensive office suite that offers a wide range of features and advantages, including:

File compatibility :  WPS Office is fully compatible with Microsoft Office file formats, making it easy to open, edit, and save files created in Microsoft Word, Excel, PowerPoint, and other Office applications.

PDF editing :  WPS Office includes a powerful PDF editor that allows you to edit PDF files directly, without the need for a separate PDF editor.

Built-in free delicate templates store : WPS Office offers a wide range of free templates for presentations, documents, spreadsheets, and more.

Affordable pricing : WPS Office is available for free, with a premium version that offers additional features.

How to Record PowerPoint Presentations with WPS Office

Step 1: Open your PowerPoint presentation in WPS Office.

Step 2: Click on the Tools tab.

Step 3: Click on the Screen Recorder button.

Step 4: Select the area of the screen you want to record.

Step 5: Click on the Record button.

Step 6: Narrate your presentation as you progress through the slides.

Step 7: When you are finished recording, click on the Stop button.

Step 8: Save your recording as a video file.

Additional Tips

You can use the Webcam button to record your webcam video along with your screen recording.

You can use the Microphone button to record your audio along with your screen recording.

You can use the Annotations button to add annotations to your screen recording.

WPS Office is a powerful and versatile office suite that offers a wide range of features, including a built-in screen recorder. By following the steps above, you can easily record your PowerPoint presentations with WPS Office.

Use Word, Excel, and PPT for FREE, No Ads.

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Microsoft-like interface. Easy to learn. 100% Compatibility.

Boost your productivity with WPS's abundant free Word, Excel, PPT, and CV templates.

How to convert your PowerPoint presentation into a video on a Mac

To convert a PowerPoint presentation into a video on a Mac:

Step 1: Open your presentation.

Step 2: Go to "File" and select "Export."

Step 3: Choose "Create a Video."

Step 4: Select video quality and settings.

Step 5: Click "Create Video" and save it.

How do you link a PowerPoint to a YouTube video?

To link a PowerPoint to a YouTube video, follow these steps:

Step 2: Go to the slide where you want to add the link.

Step 3: Select the text or object you want to turn into a link.

Step 4: Click on the "Insert" tab in the ribbon.

Step 5: Click on "Hyperlink" from the drop-down menu.

Step 6: In the "Link to" section, select "Existing File or Web Page."

Step 7: Paste the URL of the YouTube video in the address field.

Step 8: Click "OK" to confirm.

Now, when you click on the selected text or object during the presentation, it will open the YouTube video in a web browser.

What video formats does YouTube support?

MP4 (H.264 codec): This is the most widely used format for YouTube. It provides a good balance between quality and file size.

MOV (H.264 codec): This is a popular format used by Apple devices. It's also compatible with YouTube.

AVI (H.264 codec): AVI files can also be uploaded to YouTube, but they tend to have larger file sizes compared to MP4 and MOV.

WMV (Windows Media Video): This format is supported, but it's not as widely used as MP4 or MOV.

FLV (Adobe Flash Video) : While YouTube used to primarily use FLV, it's now less common due to its limited compatibility with modern devices.

MKV (H.264 codec): YouTube can also accept MKV files, but they might not always be supported on all platforms.

WebM (VP8 codec): This is an open-source format that YouTube supports, especially for high-quality videos.

3GPP (H.264 codec): This is a format primarily used for mobile video.

This article is a comprehensive guide on converting PowerPoint presentations into YouTube videos. It emphasizes the benefits of using WPS Office, a powerful alternative to Microsoft Office, especially highlighting its PDF editing and extensive template store features. By incorporating WPS Office's screen recording capabilities, users can easily create engaging presentations. This guide emphasizes the value of WPS Office in enhancing presentation capabilities.

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15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.

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How to Upload PowerPoint Presentations to YouTube

Putting a presentation on YouTube can be a great way to reach co-workers and customers, and it's easy to do. Here's how.

Table of Contents

PowerPoint presentations have been a popular tool for decades, and they still hold power in the business world. From a small work meeting to a crowded TED Talk, there are many professional discussions and lectures made easier by PowerPoints.

PowerPoint presentations can be recorded and shared at a later date. By uploading PowerPoint presentations to YouTube , you can increase your reach to co-workers, clients or friends. Doing so also allows your audience to view presentations on their own time without missing any important information. Microsoft even does what it can to simplify this process, but you still have to follow a few important steps.

Here’s how to do it.

1. Record your PowerPoint presentation

The first step is to record your PowerPoint presentation so that once it’s uploaded, viewers will be able to hear and see the entire presentation. You can use the Insert menu to add individual recordings to each slide. To do this, go to Click Insert > Media > Audio > Record Audio.

To record the entire slideshow, go to the Slide Show tab, and select Record Slide Show. Then, choose whether to record from the beginning or from the current slide. This option will include all narration, animations and slide transitions in the PowerPoint video.

Click Slide Show > Record Slide Show > Start Recording

Once your presentation is fully recorded, it’s ready to be converted into a video and uploaded to YouTube.

2. Turn your PowerPoint presentation into a video

To upload a PowerPoint presentation, you must convert it into a video. That includes all of the media – narration, animation, pointer movements and slide transitions – that go with it. So, once the presentation is up on YouTube, viewers will be able to watch it as if they were viewing it in real time.

There are two main ways to convert a PowerPoint presentation into a video: saving the file in a video format and saving the presentation as a PowerPoint Show. The advantage of saving the file as a PowerPoint Show is that your presentation will automatically jump to full-screen mode when someone opens it. This is ideal for business owners who are looking to send their video presentation to certain people instead of uploading it to YouTube.

Video presentations are saved as Windows Media Video (WMV) files, while PowerPoint Show presentations are saved in their own PowerPoint Show format (PPSX).

To save the presentation as a video, select File > Export > Create a Video > Select Video Quality > Use Recorded Timings and Narrations> Create Video.

To save the presentation as a PowerPoint Show, simply save the file under a new format. Click File > Save As > Browse > Save as Type > PowerPoint Show > Save.

3. Add audio to your PowerPoint presentation

You can add audio to a PowerPoint presentation on a PC or a Mac. Audio options include sound bites, music and narration. Adding sound helps further engage viewers, especially if you’re including commentary like you would if you were actually presenting the PowerPoint slideshow.

While in edit mode for your PowerPoint presentation, follow these steps to add audio to a PowerPoint presentation on a PC:

Click Insert > Audio. Then, select Audio on my PC from the available menu options. All available audio files on your computer will come up in the dialog box. Select the file you want to add to the presentation and click Insert at the bottom of the dialog box.

Choose Audio Tools Playback to edit the options for the presentation. From here, you can edit options such as Fade, Sequence and Loop Mode.

Here’s how to add audio to a PowerPoint presentation on a Mac:

Click Insert > Audio. Select either Audio Browser or Audio from File. The former allows you to add the audio from iTunes, while the latter browses your computer for the correct file. Choose the audio file. From the Audio Format tab, you can edit options such as Loop Mode, Play Across Slides and Hide During Slideshow.

After you edit a presentation with audio, you can preview the results using the playback option. Save all progress before exiting the program.

4. Upload your PowerPoint presentation to YouTube

After converting the presentation into a video format, sign in to your YouTube account, and click Upload at the top of the page. Select the presentation video you want to upload, and then adjust the video privacy settings.

Once the video is uploaded, click Publish to make it viewable to others. Be sure to use a catchy title that best represents the topic of your presentation so the right audience can find it.

5. Share your PowerPoint presentation with co-workers

Uploading presentations to YouTube is a great way for colleagues and customers to learn about a business on their own time. It also can be a great way to advertise changes or updates to a business. Make sure your connections know where to find your presentation and encourage them to share it with their own network. Share the link on your LinkedIn page and social platforms , email it to co-workers, include it in an email marketing newsletter . There are many ways to market your presentation and increase its reach, so you can build a loyal audience and continue to post engaging content.

Tips for creating a good video

When putting together your presentation, you don’t want to do the bare minimum and hope it impacts viewers. Here are some tips for creating an engaging PowerPoint presentation video your audience will love:

• Use simple visuals: Presentations work best when the visuals are simple. Don’t clutter the screen; embrace white space for improved readability. Limit pages full of long lists of bullet points. Instead, highlight only the most important facts.
• Choose a theme that fits the topic of your presentation: PowerPoint offers templates, but you may want to customize one to avoid coming across as cookie-cutter. Remember that the use of color is important to convey messages. Cool tones, such as blue and green, work best for background colors, while warm shades, such as red and orange, are best for text and charts.
• Include video clips and audio in meaningful ways :A crashing symbol between slides is more likely to come across as cheesy than engaging. Use engaging yet professional videos and audio clips that add to the presentation, not distract the audience from the topic. This includes narration, an explainer video that is relevant to the subject or simple transitions from slide to slide.
• Remember your audience: The top tip for creating a good video is to always keep your audience in mind . Imagine the video from viewers’ perspective and allow that to shape the features you add.
• Don’t overcrowd your slides with text: Using too many words on each slide will be overwhelming to your audience following along. Instead, include one-sentence summaries or bullet points (but limit them), then add audio commentary to expand on them further.
• Tell a story: While you want to approach the presentation in a professional manner, don’t turn it into a lecture. Use anecdotes and engaging stories to communicate your message. Rather than talking to your audience, have a discussion with them — even if they can’t interact in the moment. Approach the entire presentation like a conversation rather than a lecture.

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Turn your presentation into a video

When you make a recording of a presentation, all its elements (narration, animation, pointer movements, timings, and so on) are saved in the presentation itself. In essence, the presentation becomes a video that your audience can watch in PowerPoint.

So you have two options for turning your presentation into a video that's ready to view:

Save/export your presentation to a video file format (.mp4 or .wmv).

Save your presentation as a PowerPoint Show (.ppsx) file. (A PowerPoint Show appears full-screen in Slide Show, ready to view immediately.)

Save as a video file

After you've created your slides and recorded any timing and narrations and laser pointer gestures that you want to include, you're ready to create a video file.

On the File menu, select Save to ensure all your recent work has been saved in PowerPoint presentation format (.pptx).

Select  File > Export > Create a Video . (Or, on the Recording tab of the ribbon, select  Export to Video .)

In the first drop-down box under the Create a Video heading, select the video quality you want, which pertains to the resolution of the finished video. The higher the video quality, the larger the file size. (You may want to test them to determine which one meets your needs.)

* The Ultra HD (4K) option is only available if you're using Windows 10 or later.

The second drop-down box under the Create a Video heading tells whether your presentation includes narration and timings. (You may switch this setting if you like.)

If you haven't recorded timed narration, by default the value is Don't Use Recorded Timings and Narrations .

The default time spent on each slide is 5 seconds. You can change that timing in the Seconds to spend on each slide box. To the right of the box, select the up arrow to increase the duration, or select the down arrow to decrease the duration.

If you have recorded a timed narration, by default the value is Use Recorded Timings and Narrations .

Select  Create Video .

In the File name box, enter a file name for the video, browse for the folder that will contain this file, and then select  Save .

In the Save as type box, choose either MPEG-4 Video or Windows Media Video .

You can track the progress of the video creation by looking at the status bar at the bottom of your screen. The video creation process can take up to several hours depending on the length of the video and the complexity of the presentation.

Tip:    For a long video, you can set it up to be created overnight. That way, it’ll be ready for you the following morning.

To play your newly-created video, go to the designated folder location, and then double-click the file.

Save as a PowerPoint Show

When someone opens a PowerPoint Show file, it appears full-screen in Slide Show, rather than in edit mode. The viewer begins watching the presentation immediately.

On the File menu, select Save As .

Choose the folder location where you want to store your PowerPoint Show file.

In the Save as type box, choose PowerPoint Show (*.ppsx) .

Select Save .

Why turn your presentation into a video?

When you want to give a high-fidelity version of your presentation to colleagues or customers (either as an e-mail attachment, published to the web, on a CD or DVD), save it and let it play as a video.

You can save your presentation as either an MPEG-4 video file (.mp4) or a .wmv file. Both formats are widely supported and can be streamed over the internet.

Some tips to remember when recording your presentation as a video:

You can record and time voice narration and laser pointer movements in your video.

You can control the size of the multimedia file and the quality of your video.

You can include animations and transitions in your movie.

Viewers do not need to have PowerPoint installed on their computers to watch it.

If your presentation contains an embedded video, the video will play correctly without your needing to control it.

Depending on the content of your presentation, creating a video may take some time. Lengthy presentations and presentations with animations, transitions, and media content will likely take longer to create. Fortunately, you can continue to use PowerPoint while the video is being created

What parts of a presentation won't be included in a video?

The following items won't be included in a video that you create using PowerPoint:

Media inserted in previous versions of PowerPoint. To include these, you can convert or upgrade the media object.

For example, if you inserted the media using PowerPoint 2007, it will be linked and it will play in the presentation.  However, when you export the file as a video, the linked media will be dropped.  You can convert the file to the new file format (select the File tab, and under Info , select  Convert ), or you can right-click the media object and then select it to upgrade; it will embed the file and export it correctly.

QuickTime media (unless you have a third-party QuickTime codec named ffdShow installed and you have optimized for compatibility)

OLE/ActiveX controls

What to do with your video after creating it

After you create a video, you can share it with others by using the following methods:

Email your presentation to others

Save to a file share or other location

Upload it to your organization's Microsoft Stream video-sharing site , as described in the next section, "Save to a video-sharing site."

Save to the Microsoft video-sharing site

After you've created the video file, you can upload it to a video-sharing site. Microsoft Stream is an enterprise video service where people in an organization can upload, view, and share videos. Microsoft 365 business or education subscribers have access to this service from within PowerPoint for Microsoft 365. 

Select File > Export , and then select Publish to Microsoft Stream .

Type a title and a description for the video.

Set other options, including whether you want others in your organization to have permission to see the video:

Select the Publish button.

The upload process can take several minutes, depending on the length of the video. A status bar at the bottom of the PowerPoint window tracks the progress, and PowerPoint shows a message when the upload is finished:

Select the message to go directly to the video playback page on Microsoft Stream.

For more information about this service, begin reading with What is Microsoft Stream? It includes information about Office 365 Video vs. Microsoft Stream.

1 The Ultra HD (4K) option is only available if you're using Windows 10 or later. 2 In PowerPoint 2016, the Ultra HD (4K) option isn't available in the Volume License edition.

When someone opens a PowerPoint Show file, it appears full-screen in Slide Show, rather than in edit mode. The viewer begins watching the presentation immediately.

Burn your presentation to a disc

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Convert PPT to Video. PowerPoint (PPT, PPTX, PPSX) to Video Converter.

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How to convert PPT to video

• Click Drop or upload your files .
• Select the PowerPoint file you want to convert to video on your computer.
• Specify your preferred parameters for the conversion—the slides to be converted, duration for each slide, video resolution, transition, and audio. Or you can use the default parameters.
• Click the CONVERT button.
• Wait for your presentation to get converted to an MP4 video.
• Click the DOWNLOAD NOW button. Or you can type in an email address and click the message icon. The email address will receive a download link.

Aspose.Slides PPT to Video converter is a free online service for converting PowerPoint presentations to videos. Slides : Convert all slides in your PowerPoint to video. Or you can select specific slides or a range of slides for conversion. Slide duration : Specify the time that is spent showing each slide in the video. Video resolution : Select the resolution that determines the amount of detail in the video. If you plan to display the video on a big screen, you will do well to select HD. However, in such case, FullHD or QHD is probably even better. Transition : Select the transition that is played between slides in the video. PowerPoint transitions give life to presentations. They provide additional on-screen movement and interest for your audience. Audio : Your presentation can seem brand-new with audio. You can use the audio from the original presentation, upload your own, or select it from the drop-down option. The presentation to video converter is a free service powered by Aspose.Slides .

Aspose.Slides PPT to Video

• Convert PPT to video.
• Export PPT to video.
• Save PowerPoint PPTX and PPT as video.
• Convert presentation to video.
• Create video from PowerPoint.
• Add audio and transition effects to your video.
• Convert PPTX to MP4.
• Convert PPT to MP4.
• Convert PowerPoint to MP4.
• Download PowerPoint video. Open video. Share video.
• How do I convert PPT to video? Upload your PowerPoint presentation, specify your preferred parameters for the conversion operation or leave the default options intact, and then click CONVERT .
• What are the advantages of converting PowerPoint to video? By converting your PowerPoint to video (MP4), you end up with a more convenient file. A video is easier to share than a PowerPoint. A video can be opened on any device or platform.
• Is Aspose PPT to Video Converter free? Yes. The PowerPoint PPT to video converter is completely free to use.
• How long does it take to convert PPT to video? The time required for the PowerPoint to video export operation is dependent on the number of slides involved.
• What is the format of the resulting PowerPoint video? MP4 is the resulting format.
• How do I save my PPT as MP4? Use the PPT to Video converter on this page.
• How can I open the video created from a PowerPoint? You can open the video in any video player. The MP4 video file can be played on any laptop (Windows, Mac, Linux) or smartphone (iPhone or Android device).
• How do I save my PowerPoint as a video? Use the PowerPoint to video converter on this page.
• How do I convert PowerPoint to MP4 for free? Use the converter on this page. It is FREE.
• Are there limits on uploaded files? For a single presentation, the maximum file size is 35 MB and the maximum number of slides is 50. If you must convert a presentation that exceeds 35 MB or contains more than 50 slides, we recommend you use Aspose PowerPoint Splitter to divide the slides into multiple presentations. You can then convert the presentations you obtained individually.

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Other supported conversions.

You can use other tools to convert PPT, PPTX and PPSX files. Please see the list below.

• PDF to video (PDF to MP4)
• Images to Video (Images to Video Converter)
• PowerPoint to YouTube video (PowerPoint Presentation)
• MP4 to MP3 (MP4 to MP3 Converter)
• MP4 to WAV (MP4 to WAV Converter)
• MP4 to WEBM (MP4 to WEBM Converter)

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Converting PPT to a YouTube Video

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Gone are the days when PowerPoint presentations were confined to boardrooms and classrooms. Today, you can convert PPT to YouTube video, paving the way...

Gone are the days when PowerPoint presentations were confined to boardrooms and classrooms. Today, you can convert PPT to YouTube video, paving the way for a larger audience and more engaging content. This article explores the world of PowerPoint to video conversion, providing you with a step-by-step guide and valuable insights.

The internet is laden with freeware that can aid you in the conversion process. You can easily convert PowerPoint files into video files without spending a penny. From Microsoft PowerPoint itself to other free online tools, the options are endless. Here, we will delve into the specifics of how you can utilize these free resources to your advantage.

• Reach a Global Audience : Converting your PowerPoint presentation into a YouTube video gives you access to a global audience, amplifying your message's reach.
• Engage Your Audience : Video content is known for its high engagement rates. Adding animations and transitions makes your content more appealing.
• Educational Purposes : Teachers and educators can create tutorial videos for students, making learning more interactive and fun.
• Marketing and Advertising : For businesses, this is an excellent way to showcase products or services through a visual medium.
• Personal Use : Share your knowledge, skills, or even personal stories through a video format.
• Event Presentations : Share presentations from events or conferences with those who couldn’t attend.
• Portfolio Showcase : Artists and professionals can create a visual portfolio of their work.
• Training Videos : Companies can create training videos for their employees or customers.
• Webinars and Workshops : Share informative webinars and workshops with a wider audience.
• Creative Projects : Transform your creative ideas into video format for everyone to see.

The conversion of PowerPoint files to MP4 format is a straightforward process. Microsoft PowerPoint offers an in-built feature that allows you to save your presentation as a video file. The steps include opening your presentation, clicking on the ‘File’ tab, selecting ‘Export’, and then choosing ‘Create a Video’. This tutorial will guide you through the process, ensuring a smooth conversion.

Google Slides can also be transformed into a video. Although Google Slides doesn’t have a direct feature to convert presentations to video, there are third-party tools and extensions that can assist you. This section will provide a step-by-step guide on how to use these tools to create your video.

Saving a PowerPoint presentation as a recording is another way to convert it into a video. The ‘Record Slide Show’ feature in Microsoft PowerPoint enables you to add narration and timings to your slides, turning it into a movie-like format. This section will take you through the process of recording your presentation, from clicking the ‘Record Slide Show’ button to saving the final product.

The duration required to convert a PowerPoint to a video file depends on various factors such as the length of the presentation, the complexity of animations and transitions, and the performance of your computer. This section will provide an estimate of the time required for different types of presentations, helping you plan accordingly.

Top 10 Tools to Convert PPT to YouTube Video: Costs and Features

Pricing: Free to try

Speechify Studio is a comprehensive creative AI suite for individuals and teams. Create stunning AI videos from text prompts, add voice overs, background music and free stock images. All your projects are free to use for personal or commercial use.

Top Features : Templates, text to video, real-time editing, resizing, transcription, video marketing tools.

Speechify is clearly the best option for your generated avatar videos. By itself it is a great product on its own, but it also provides seamless integration with the Speechify Studio suite of AI products for creators. Perfect for teams of all sizes.

Cost : Free

iSpring Free Cam is an excellent freeware for Windows users looking to convert PowerPoint files to video format. This tool allows you to capture your PowerPoint presentation and create a video file that can easily be uploaded to YouTube. The straightforward interface and built-in video editor make the conversion process a breeze.

Top 5 Features:

• No watermark on the final video
• High-quality video capture
• Built-in video editor for post-production tweaks
• User-friendly interface with simple navigation
• Unlimited recording time

Cost : $44.95

A professional-grade tool that helps you convert PowerPoint presentations to a myriad of video formats, ensuring high-quality playback on YouTube. Leawo PowerPoint to Video Pro preserves all the animations, transitions, and audio from your original presentation, creating a seamless video file ready for YouTube upload.

• Supports a wide range of video formats
• Preserves all PowerPoint effects including animations and transitions
• Batch conversion for multiple files
• Customizable video and audio settings
• User-friendly interface with step-by-step tutorial

Cost : $29.95

Movavi offers a powerful solution for converting PowerPoint presentations into high-quality video files for YouTube. The tool is compatible with both Windows and Mac, ensuring versatility. With its easy-to-use interface and quick conversion process, Movavi is an excellent option for those looking to create professional-looking YouTube videos from their PowerPoint files.

• Compatible with Windows and Mac
• Quick conversion process
• User-friendly interface
• High-quality video output
• Support for a wide range of video formats

Cost : $49.95

This powerful tool allows you to convert your PowerPoint presentations into various video formats suitable for YouTube upload. Xilisoft PowerPoint to Video Converter is compatible with PowerPoint 2007 and later versions, and it offers a simple interface that makes the conversion process easy even for beginners. You can add your own commentary and watermark to create a personalized YouTube video.

• Supports various video formats
• Compatible with PowerPoint 2007 and later
• Allows adding commentary and watermark
• Simple interface for easy navigation

This online YouTube converter allows you to convert PowerPoint files to video formats directly from your browser. The conversion process is simple: upload your PPT or PPTX file, choose the desired video format, and let OnlineConvert.com handle the rest. As a freeware, it's an excellent option for those looking for a quick and easy solution without having to download any software.

• No software download required
• Simple and easy conversion process
• Supports PPT and PPTX files
• Multiple video formats available
• Free to use

RZ PowerPoint Converter is a freeware that specializes in converting PowerPoint presentations to video files for easy YouTube upload. With its intuitive interface, you can convert your PowerPoint files with just a few clicks. The tool ensures that all animations, transitions, and audio are preserved in the final video file.

• Preserves animations, transitions, and audio

Aiseesoft provides a comprehensive solution for converting PowerPoint presentations into video files for YouTube upload. This tool is compatible with PowerPoint 2007 and later versions, and it supports a range of video formats. The conversion process is easy, thanks to the user-friendly interface and helpful tutorials provided by Aiseesoft.

• Easy-to-use interface
• Helpful tutorials for beginners

As its name suggests, PPT2YouTube is a tool specifically designed to convert PowerPoint files to YouTube-compatible video formats. This freeware is compatible with Windows and offers a simple interface that guides you through the conversion process. It preserves the original quality of your PowerPoint presentation, ensuring that the final video looks professional.

• Designed specifically for YouTube upload
• Compatible with Windows
• Simple interface with step-by-step guide
• Preserves original presentation quality

Cost : $69.99

Filmora Video Editor is a versatile video editor that also functions as a PowerPoint to video converter. This tool allows you to add various effects, transitions, and animations to your video, giving it a professional touch before uploading to YouTube. Filmora is compatible with Windows and Mac, and it supports a range of video formats.

• Versatile video editing capabilities
• Wide range of effects, transitions, and animations

Can I convert a PowerPoint to a YouTube video?

Yes, you can convert a PowerPoint presentation to a YouTube video by saving it as a video file and then uploading it to YouTube.

How do I save my PowerPoint as a YouTube video?

Save your PowerPoint as a video file and then upload it to YouTube through the YouTube video upload option.

How to download HD YouTube videos?

Use a YouTube downloader or converter tool to download HD YouTube videos.

What is the best way to convert PPT to YouTube?

The best way to convert PPT to YouTube is by using a reliable video converter tool that retains the quality of your presentation.

How can I upload PPT to YouTube?

Convert your PowerPoint presentation into a video file and then upload it to YouTube through the YouTube upload interface.

AI Maker: Everything you need to know!

Read Aloud: Transforming the Way We Experience Text

Cliff Weitzman

Cliff Weitzman is a dyslexia advocate and the CEO and founder of Speechify, the #1 text-to-speech app in the world, totaling over 100,000 5-star reviews and ranking first place in the App Store for the News & Magazines category. In 2017, Weitzman was named to the Forbes 30 under 30 list for his work making the internet more accessible to people with learning disabilities. Cliff Weitzman has been featured in EdSurge, Inc., PC Mag, Entrepreneur, Mashable, among other leading outlets.

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You have the option to convert your ppt file to video, as well as a variety of other formats, using our free online converter.

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Convert YouTube to PPT

Use our free YouTube to PPT tool to convert any YouTube video into a professionally-designed slide deck in minutes.

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YouTube to PPT converter features

How do i convert a youtube video to ppt.

To convert a YouTube video to PowerPoint, you should decide on what you what the final output to look like. If you just need screenshots from your video on a set of slides, you can take screenshots of the video and paste them into Google Slides or PowerPoint.

If you want to read and interpret the content of a video in order to make a new presentation, you can use the Plus AI  YouTube to PPT  tool.

How do I embed a YouTube video into PowerPoint? 

Copy the "Embed Code" from YouTube. In PowerPoint, click Insert -> Video -> Online Video -> From Video Embed Code. Paste your code and then you can manipulate the video like a normal PowerPoint object.

Can I convert a YouTube video to PPT?

Yes, you can use the Plus AI YouTube to PPT tool to automatically transcribe a video and convert it into a slide deck.

How do I turn a video into a PowerPoint?

The easiest way to turn a video into a PowerPoint is embedding your video into a PowerPoint file.

You could also take screenshots of the video, copy them into PowerPoint, and add some annotations.

However, if you want to understand the content of a YouTube video and create a contextual presentation, you should use an AI presentation maker like Plus AI.

Get more with Plus AI for Enterprise

How to Put YouTube Videos in PowerPoint: A Step-by-Step Guide

Want to make your PowerPoint presentation a bit more engaging with a cool YouTube video? It’s actually pretty simple to do. By following a few easy steps, you can embed a YouTube video directly into your PowerPoint slide. This way, you won’t have to switch between applications during your presentation – it’ll all be right there in your slide show!

Step by Step Tutorial on How to Put YouTube Videos in PowerPoint

Before we dive into the steps, know that adding a YouTube video to your PowerPoint will enhance your presentation and keep your audience interested. No more boring bullet points, just a captivating video to emphasize your point!

Step 1: Find the YouTube video you want to embed

Locate the YouTube video that you want to add to your PowerPoint presentation.

Finding the right YouTube video is the first step. Make sure it’s relevant to your presentation’s content and will add value for your audience. Once you’ve found it, copy the URL from the address bar.

Step 2: Open your PowerPoint presentation

Open the PowerPoint presentation where you want to insert the YouTube video.

Make sure you’re on the slide where you want the video to appear before you move on to the next step. This will save you the hassle of moving it later on.

Step 3: Click on the ‘Insert’ tab

In PowerPoint, go to the ‘Insert’ tab on the menu bar.

The ‘Insert’ tab is where all the magic happens – from adding pictures and shapes to videos, it’s your go-to for jazzing up your slides.

Step 4: Select ‘Video’ and then ‘Online Video’

Within the ‘Insert’ tab, click on ‘Video’ and then select ‘Online Video’.

By selecting ‘Online Video’, you’re telling PowerPoint that you’re looking to add a video from the web, not one that’s saved on your computer.

Step 5: Paste the YouTube video URL

In the dialog box that appears, paste the YouTube video URL that you copied earlier.

After you paste the URL, PowerPoint will do a quick check to make sure it’s a valid link. If all is well, you’ll be able to move on to the next step.

Step 6: Resize and position the video on your slide

Once the video is embedded, you can resize and position it on your slide to fit your design.

Click and drag the corners of the video to resize it, and click and drag the video itself to move it around the slide. You can also use the format options to add effects like borders or shadows.

After you complete these steps, you’ll have a YouTube video embedded directly into your PowerPoint slide. No more awkward pauses while you exit the presentation to open up a browser. Your video will play seamlessly within your slide when you’re presenting, making for a smooth and professional presentation.

Tips for Putting YouTube Videos in PowerPoint

• Make sure you have a stable internet connection during your presentation, as the video will need to buffer.
• Test the video before your presentation to ensure it plays correctly.
• Keep the video short and to the point – you don’t want to lose your audience’s attention.
• Consider the volume of the video – ensure it’s audible for your audience but not overwhelming.
• If the video is long, use the ‘Trim Video’ feature in PowerPoint to show only the relevant part.

Frequently Asked Questions

Can i put a youtube video in powerpoint if i don’t have an internet connection.

No, you need an internet connection to play a YouTube video in PowerPoint as it streams directly from the website.

Will the video play automatically when I get to that slide?

You can set the video to play automatically or when clicked – it’s up to you. You’ll find these options in the ‘Playback’ tab once the video is inserted.

Can I put a YouTube video in any version of PowerPoint?

You can embed YouTube videos in PowerPoint 2010 and later versions. Earlier versions do not support this feature.

What if the YouTube video is removed or the link changes?

If the YouTube video is removed or the link changes after you have embedded it, the video will not play in your PowerPoint. Always check the video link before presenting.

Can I embed a video that is not from YouTube?

Yes, as long as it’s an online video, you can embed it by following the same steps and using the video’s direct link.

• Find the YouTube video you want to embed.
• Open your PowerPoint presentation.
• Click on the ‘Insert’ tab.
• Select ‘Video’ and then ‘Online Video’.
• Paste the YouTube video URL.
• Resize and position the video on your slide.

There you have it – putting YouTube videos in PowerPoint is a piece of cake! With this handy skill, you can now make your presentations more dynamic and engaging for your audience. Just remember to choose videos that complement your content and resonate with your listeners. And don’t forget to test everything beforehand to ensure a smooth-running presentation. Happy presenting, and may your slides be ever compelling!

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

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Blog > How to add a YouTube Video in PowerPoint

How to add a YouTube Video in PowerPoint

07.08.20   •  #powerpointtips.

Sometimes, you want to show your audience a YouTube video during a presentation. Some people do so by opening the browser, going to YouTube and then typing the video title into the search bar, when in fact there is a much easier and more convenient way. In the this post, you'll learn how you can directly insert a YouTube Video into PowerPoint that plays automatically on your slide. Also, we have got some great suggestions about videos you could show your audience.

You can watch our video (which is by the way inserted from YouTube as well) down below and learn how to add a video to your slides in just one minute! If you don't feel like watching the video, you can also follow the step-by-step guide down below.

Step-by-Step Tutorial

• Go to Insert in the PowerPoint task line on the top.
• Click on Video on the top right corner. Then choose the option Online Video .

• A window will open which will ask you to insert the video’s URL.

• Open the YouTube video you would like to embed in your browser. You can simply right click on the address bar in the browser and copy the URL. Alternatively, perform a right mouse click on the video, and then click on Copy Video URL .

• Go back to PowerPoint and insert the URL by either pressing CTRL+V or right click and then Paste . Then click on Insert .

• Your video will then be inserted on your current slide. Just like any element, you can change its size or move it around now.
• To start the video (either while editing or in presentation mode), simply click on the play button.

YouTube video with offline playback

With the previously described option, it is necessary to have a stable internet connection while presenting. As that can not always be guaranteed, there is also a way of inserting YouTube videos that work offline. Follow these steps:

• Open the YouTube Video in your Browser. Copy the URL by clicking the address bar and then Right Click > Copy.
• Open the website y2mate.com . Paste your copied URL into the text field, then click Start .

• Choose one of the options for download (and click the Download button. We recommend 1080p or 720p.

• A window will open, and your video will convert. When it's ready, click Download .mp4" .
• After your file has downloaded, you should see it in your Downloads folder in the browser. By clicking "Show in folder", you'll see where it's saved on your device.

• Right click on the file in your folder and click Copy .
• Go to the PowerPoint slide where you want your video to be placed. Right click and Paste . Your video should now appear and play if you click on it.

What kinds of videos can I use in a presentation?

Videos are an amazing way to liven up your presentation. Especially when you're talking for a long time, the audience tends to get tired. That's where a variation of multimedia elements, such as videos, can be helpful. We recommend putting videos in the main part of a presentation, but of course you may also start or finish by presenting a video to your audience. There is no limit for the type of video, the only guideline you should follow is relevance. Before mindlessly pasting a video to your slide, ask yourself: "What purpose does this video fulfill within my presentation?" Is it supposed to inform and teach the audience, is it something you really want everybody to see, or is it just a funny little clip to lighten the mood? All of those purposes are fine. With this tip, you're one step closer to a wonderful presentation! If you want to learn more about successful presentations and Audience Engagement, check out our blogpost Top 10 Tools for increasing Audience Engagement .

Set the start of your video

After you've added a video from YouTube, it starts to play by default when you click anywhere on the slide during the presentation. That's usually fine, but can sometimes be annoying, e.g. when you have more than one video on one slide. In that case, it is helpful to set the Start to When clicked on . The video then won't start until you click directly on it. You can do that by first clicking on your video, going to the Playback tab on the right and then select When clicked on in the Start-selection. By choosing Automatically here, your video will start automatically, without having to click on it.

Add a video from your device

If you want to add a video that is saved on your computer, you can do so by following the tutorial in our article Insert a local Video .

Useful Keyboard Shortcuts

How can I insert a YouTube video to PowerPoint?

Go to Insert > Video > Online Video. Copy the video URL from the address bar and paste it to the window that opens. Click Insert and your video should appear instantly.

Can I play a video directly on my PowerPoint slides?

Yes. You can insert a video from YouTube by using the URL, and it will be played directly on your slide. In our tutorial , you'll learn how to do so.

Can I play an offline video from YouTube in PowerPoint?

Yes, it is possible to play an offline YouTube video on your PowerPoint slides. We show you how it is done in our tutorial .

Related articles

About the author.

Pia Lehner-Mittermaier

Pia works in Marketing as a graphic designer and writer at SlideLizard. She uses her vivid imagination and creativity to produce good content.

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How to Embed a Video in PowerPoint and Elevate Your Slides

Senior Marketing Manager at Loom

Have you ever sat through a dull PowerPoint presentation that left you struggling to keep your eyes open? Static slides crammed with text and bullet points aren’t enough to captivate your audience. 

You can turn a monotonous presentation into an engaging one by embedding videos into your slide deck. Not only do they attract attention, videos also create stronger feelings of connection between viewers and presenters.

Learn how to embed a video in PowerPoint and hold your audience’s attention during your presentation. Plus, get ideas for alternative ways to engage your audience, like using video creation tools to add visual demonstrations and explanations to your slide deck.

How to embed a video in PowerPoint

Ready to spice up your presentation? Let’s look at how to embed a video file saved to your laptop and how to embed an online video in your slides using the online version of Microsoft PowerPoint. 

Embed videos from your laptop

If your video is saved to your computer, embedding it in PowerPoint only takes a few steps:

1. Open your PowerPoint presentation and click on the slide where you’d like to embed your video, then click “Insert” to open a new toolbar at the top of the window.

2. With the Insert tab open, tap the arrow beside “Video”, and then select “This Device” or “Video on My PC.”

3. A new window will open. Search your computer for the video file you want to embed, tap the file name, and then choose “Insert.”

4. You can now drag and resize your video thumbnail to position it on your slide. You can also select your video thumbnail and open the Video toolbar to use the built-in PowerPoint video trimmer and add video captions.

Embed an online video

Have PowerPoint for Microsoft 365, PowerPoint 2021, or PowerPoint 2019? Then you can embed an online video from YouTube and similar sites into a presentation slide. Here’s how to do it:

1. Find the video you want to embed and copy the video URL. On YouTube, you can do this by tapping the Share button below the video and then tapping the blue “Copy” link in the new window that pops up. You can also choose to copy the video embed code that appears when you tap the Embed option.

2. Open your PowerPoint presentation and select the slide where you want to embed the video. Then tap “Insert” to find the video embed options.

3. In the Insert toolbar, choose “Video > Online Video.” This should open a new window where you can paste the video link.

4. Paste your video link in the highlighted dialog box. PowerPoint should load a thumbnail preview of the video—if it doesn’t, double-check that you’ve copied the correct link. Tap “Insert” to embed your video.

5. You can now drag and resize your video thumbnail to position it on your slide. 

Embedding a video link allows you to view and play the video from the hosting website. But keep in mind you won’t be able to apply PowerPoint playback features like fade, bookmark, and trim. You’ll also need an internet connection to play the embedded video.

How to ensure your embedded video plays during your presentation

The best way to make sure you don’t run into any hiccups during your presentation is to test out your embedded video beforehand:

1. Follow the tutorial to embed your video into your PowerPoint presentation. 

2. Select the slide where your video is embedded and tap the video thumbnail to play it. This is also a good time to test controls such as pause, fast forward, and rewind.

3. Next, tap the “Present” button in the top-right corner of the PowerPoint window to open a full-screen version of your presentation and click through your slides until you get to your embedded video.

4. Depending on your video playback settings, your video should either play automatically or when you click. If it’s not set to play automatically, click to make sure it plays properly.

How to automatically play embedded PowerPoint videos

If you’re using the PowerPoint app, you can change the video playback settings so your video automatically plays or only plays when you click it.

1. Select the embedded video thumbnail on your PowerPoint slide. This should open a Video Tools toolbar at the top of the window.

2. Tap the “Playback” tab and then tap the drop-down menu next to “Start.”

3. Choose how you want PowerPoint to play your video:

In Click Sequence: This is the default setting when you’re using the PowerPoint app. It plays your video anytime you click on the slide to advance to the next step.

Automatically: This plays the video automatically. If you include animations on the same slide, this setting completes any animations you’ve set to play first and then plays your video.

When Clicked On: This is the default setting when you’re using the PowerPoint browser app. It requires you to click on the video thumbnail to play it.

Note that if you use the browser version of PowerPoint, you won’t have any playback options and your video will only play when you click on it.

Pros and cons of embedding a video link versus a file

Should you embed a link to an online video or upload your video file? Take a look at these pros and cons to decide the best approach for your situation: 

Embedding a web video link

You don’t have to worry about video or audio file compatibility.

No storage space is required to save the video on your device.

You must have an internet connection to play the video.

You can’t use PowerPoint’s built-in video trimmer or add captions.

Embedding a video file

You don’t need internet access to play the video.

You can further edit the video using PowerPoint’s built-in tools.

An embedded file increases your PowerPoint presentation file size.

You need to ensure you use the right video and audio file formats.

How to troubleshoot common video embedding issues

Having trouble embedding your video or getting it to play? Here are some common PowerPoint video issues and how to solve them.

Issue: PowerPoint can’t insert a video

1. Double-check that you’ve grabbed the full link for the video you want to embed, including “https://” at the beginning of the link.

2. Check that you’re using a version of PowerPoint that supports video embedding . PowerPoint for Android, PowerPoint for iOS, and PowerPoint Mobile for Windows, as well as some PowerPoint versions for Mac, don’t let you insert videos and play them.

3. If your version of PowerPoint supports video embeds, check if there are any updates available for it, then download and install them.

Issue: My YouTube video won’t play

If your embedded YouTube video won’t play, you can try copying and pasting the embed code instead of the video link. To do this:

1. Find the YouTube video you want to embed and tap the “Share” button.

2. A new pop-up window should appear. When it does, choose “Embed” from the options.

3. Copy the entire embed code.

4. Open PowerPoint and select the “Insert” toolbar, then tap the down arrow next to “Video” and choose “Online Video.” A new window should appear.

5. Paste the embed code and select “Insert.” Click the video thumbnail to see if your video plays correctly.

Issue: PowerPoint says I need Internet Explorer to play my video link

If you’re embedding an online video link, PowerPoint requires Internet Explorer to play the video. 

Wait, wasn’t Internet Explorer retired in 2021 ? Yes, but don’t worry, there’s a workaround. Here’s how to turn on Internet Explorer mode in Microsoft Edge and fix your video link playback issues:

1. Open Microsoft Edge and type “edge://settings/defaultbrowser” into the address bar, then hit “Enter.”

2. Toggle on the option to “Allow sites to be reloaded in Internet Explorer.”

3. Restart Microsoft Edge and PowerPoint, then try to play your video again.

Issue: PowerPoint won’t embed my video file

If you’re trying to embed a video file from your device into PowerPoint and running into issues, the problem could be the video format. PowerPoint supports the following video file formats :

.asf and .avi

.mp4, .m4v, and .mov

.mpg and .mpeg

.avi and .vfw

.mp4 and .mpg4 as well as .mpg, .mpeg, .mpe, .m75, and .m15

.m4v, .m2v, and .ts

.mov and .qt

While it supports a number of video formats, you’ll likely get the best performance if you use PowerPoint’s recommended format of .mp4.

Upgrade your presentation with a Loom video

Trying to embed a video in your slide deck but the site you’re using isn’t supported by PowerPoint—or the file doesn’t load correctly? Record a Loom video while you present your PowerPoint presentation instead.

Loom video presentations give you the freedom to present any content you want. As long as you can share it on your screen, Loom records it alongside your webcam and audio to create memorable explanations, pitch decks , and training videos .

In addition to being able to personalize your slideshow, your teammates can view your Loom recording at any time. Plus, time-stamped comment and emoji reaction features give them a chance to respond to your video. So go ahead, ditch the slide deck, cancel that meeting, and create a captivating presentation with Loom’s screen recorder.

Aug 1, 2024

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Jeong Lee works in Marketing at Loom.