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Save PowerPoint presentations as PDF files

When you save presentation as a PDF file it freezes the formatting and layout. People can view the slides even if they don’t have PowerPoint, but they can’t make changes to it.

Select File > Export .

Click Create PDF/XPS Document , then click Create PDF/XPS .

In the Publish as PDF or XPS dialog box, choose a location to save the file to. If you want it to have a different name, enter it in the File name box.

Optionally, if you want to change what the final PDF file is like, do any of the following:

At Optimize for , select Standard for higher quality (for example, if you want to print it). Select Minimum size to make the file smaller (for example, if you want to send it as an e-mail attachment).

Click Options to set how the presentation will appear as a PDF. Here are some of the available options:

To save the current slide only as a PDF, under Range , select Current slide .

To save specific slides as PDF, in Slides(s) , enter the slide number range in From and To boxes.

If you don't want to save slides, but instead only save comments, handouts, or Outline view, under Publish what , select an appropriate option. You can also specify the number of slides to appear in Slides per page dropdown box, and modify the order ( Horizontal or Vertical ).

You can choose to include frame slides, hidden slides, comments, ink, non-printing information such as Document properties or Document structure tags, in your PDF by selecting the appropriate options.

Click Publish .

There are two ways to make your PowerPoint for macOS presentation a PDF.

You can save your presentation as a PDF in File > Save As .

You can export your presentation as a PDF file by going to File > Export .

Both methods do the same thing, so you can choose whichever you're more familiar with when you want to create a PDF version of your presentation.

Method 1: Save your presentation as a PDF

Select File > Save As .

Choose the location where you'd like to save your PDF, and then in the File Format menu, choose PDF.

Method 2: Export your presentation as a PDF

In the File Format menu, choose PDF.

Note:  If you’d like to have more options to customize PDF conversions of presentations in PowerPoint for macOS, let us know by providing us feedback. See  How do I give feedback on Microsoft Office? for more information.

Set the print quality of the PDF

Features such as saving notes, saving slides as handouts, including hidden slides in the PDF, or setting the PDF to a smaller file size aren't available. However, you can set the print quality of a PDF to a higher or lower standard.

Tip:  PowerPoint for macOS doesn't preserve hyperlinks in PDFs but if you save your presentation to OneDrive you can open it in PowerPoint for the web and download as PDF from there. PDF files generated from PowerPoint for the web preserve hyperlinks, are accessible, and also tend to have a smaller file size.

You can set the print quality of the PDF to High , Medium , or Low —depending on your need. By default, the print quality is set to High—which is the optimal choice for printing a PDF. Follow these instructions to set the print quality of the PDF:

Click the PowerPoint menu > Preferences .

In the PowerPoint Preferences dialog box, click General .

Under Print Quality (Paper/PDF) , set the Desired Quality to an option of your choice.

Click the File tab, click Download As , and then click Download as PDF . (The file is converted to PDF, and then a dialog box tells you that it is ready to download.

Click Download . A message bar appears to show you that the downloaded PDF file is ready to save to your computer. (The exact message varies depending on the web browser you're using.) 

Click Save As , and then a dialog box appears that allows you to specify where to save the file on your computer.

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How To Download Google Slides As PDF With Speaker Notes

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Introduction

Welcome to this step-by-step tutorial on how to download Google Slides as a PDF document with speaker notes. Google Slides is a powerful tool for creating visually stunning presentations, and sometimes it becomes necessary to share these presentations with others in a more accessible format. By converting your Google Slides into a PDF, you can ensure that your audience can view your presentation on any device without the need for specialized software.

Speaker notes are a crucial part of any presentation, as they allow presenters to include additional information, talking points, or reminders for each slide. When you download your Google Slides as a PDF, enabling the speaker notes allows you to have a comprehensive document that includes both the slides and accompanying notes.

While the process may seem daunting at first, it’s actually quite straightforward. In just a few simple steps, you’ll be able to download your Google Slides as a PDF document that includes your speaker notes. Whether you need to share it with colleagues, clients, or students, this guide will walk you through the process, ensuring that you have a clear understanding of each step.

Before we dive into the details, it’s important to note that this tutorial assumes you have a Google account and have already created a presentation using Google Slides. If you haven’t done so already, make sure to create and customize your presentation before following along with this guide.

So, without further ado, let’s get started on downloading Google Slides as a PDF with speaker notes. Follow the step-by-step instructions below, and in no time, you’ll have a PDF document that includes all your slides as well as valuable speaker notes.

Step 1: Open Google Slides

The first step in downloading Google Slides as a PDF document with speaker notes is to open Google Slides. You can do this by going to the Google homepage and signing in to your Google account. Once you’re signed in, click on the “Google Apps” icon in the top-right corner of the screen, and then click on “Slides” from the dropdown menu.

If you have previously created presentations, you will see them listed on the main Google Slides page. If you want to start a new presentation, simply click on the “+ Blank” button in the top-left corner of the screen.

Google Slides offers a wide range of templates to choose from if you don’t want to start from scratch. To access these templates, click on the “Template Gallery” button in the top-right corner of the screen. From there, you can browse through various categories and select a template that suits your needs.

Once you have opened Google Slides and either selected a template or started a new blank presentation, you are ready to proceed to the next step. Make sure to have all your slides and speaker notes prepared before moving forward.

Remember to save your progress regularly by clicking on the “File” tab in the top-left corner of the screen and selecting “Save” from the dropdown menu. This ensures that you don’t lose any changes or updates made to your presentation.

Step 2: Access File Menu

After opening your Google Slides presentation, the next step is to access the File menu. The File menu contains various options for managing and editing your presentation, including the option to download your slides as a PDF document with speaker notes.

To access the File menu, locate the top-left corner of the screen. You should see a tab labeled “File” with a downward-facing arrow next to it. Click on this tab to open the File menu.

Upon clicking the File tab, you will see a dropdown menu with a range of options. These options allow you to perform various actions on your presentation, such as making a copy, renaming the presentation, sharing it with others, or printing it.

For the purpose of this tutorial, we will focus on the “Download” option within the File menu. This option allows you to download your Google Slides presentation in different formats, including PDF.

Take a moment to familiarize yourself with the other available options in the File menu since they can be useful for managing and formatting your presentation.

It’s worth mentioning that the options available in the File menu may vary slightly based on your device and operating system. However, the basic functionality remains the same, and you should be able to find the relevant options mentioned in this tutorial.

Now that you have accessed the File menu, it’s time to move on to the next step and proceed with downloading your Google Slides presentation as a PDF document with speaker notes.

Step 3: Click Download As

Once you have accessed the File menu in Google Slides, the next step is to click on the “Download” option. This will open a submenu with different file formats that you can choose from to download your presentation.

Locate and click on the “Download” option in the File menu. A new dropdown menu will appear with several file formats to select from, including Microsoft PowerPoint (.pptx), PDF Document (.pdf), and others.

In this step, we will focus on the PDF Document option since it allows us to download our Google Slides presentation in the PDF format that includes speaker notes.

When you click on the “Download” option, a prompt will appear asking you to select the file format for the download. Scroll through the options and select “PDF Document” to proceed. This will initiate the download process.

During the download, Google Slides will convert your presentation into the selected file format (in this case, PDF) and package it for you to download to your device.

Please note that depending on the size and complexity of your presentation, the download process may take a few moments. Be patient and allow Google Slides to complete the conversion before moving on to the next step.

Now that you have clicked on the “Download” option and selected the PDF Document format, let’s move on to the next step to enable speaker notes in your downloaded PDF.

Step 4: Choose PDF Document

After clicking on the “Download” option in the File menu, you will see a dropdown menu with various file formats to choose from. In this step, we will focus on selecting the PDF Document format to download your Google Slides presentation.

Scroll through the available options in the dropdown menu until you find “PDF Document” or a similar option related to PDF. Click on this option to select it as the desired format for your download.

Choosing the PDF Document format allows you to download your Google Slides presentation as a PDF file, which is widely supported and easy to share with others. Additionally, it enables the inclusion of speaker notes in the downloaded PDF.

Once you have selected the PDF Document format, Google Slides will initiate the conversion process. This process involves transforming your presentation into a PDF file, preserving the layout, formatting, and speaker notes.

Please note that the time it takes to convert your presentation into a PDF format may vary depending on the size and complexity of your slides. Larger presentations with multiple slides and extensive speaker notes may take longer to convert than smaller ones.

While the conversion process is taking place, make sure to stay connected to the internet and avoid closing the Google Slides window or interrupting the download process. It’s important to allow Google Slides to complete the conversion successfully.

Now that you have chosen the PDF Document format, let’s proceed to the next step to enable the inclusion of speaker notes in the downloaded PDF of your Google Slides presentation.

Step 5: Enable “Publish notes on the web” option

Enabling the “Publish notes on the web” option is crucial if you want to include your speaker notes in the downloaded PDF of your Google Slides presentation. This option allows Google Slides to publish your speaker notes along with the slides, ensuring that they are accessible in the PDF format.

To enable the “Publish notes on the web” option, follow these steps:

• Click on the “File” tab in the top-left corner of the Google Slides window.
• In the dropdown menu, click on “Publish to the web”.
• A dialog box will appear with publishing options. Select the “Embed” tab.
• Under the “Publish content” section, check the box next to “Notes” to enable the publishing of speaker notes.
• Make sure that the “Auto-advance slides” option is set to “Off” unless you want the slides to advance automatically.
• Review the other available options to customize the publishing settings based on your preferences.
• Once you’re satisfied with the settings, click on the “Publish” button.
• A URL will be generated. Copy this URL and save it for later reference.

Enabling the “Publish notes on the web” option allows Google Slides to include your speaker notes in the PDF download. These notes will appear below each slide in the downloaded PDF, providing additional information and context.

Keep in mind that when you enable the “Publish notes on the web” option, you are essentially making your speaker notes accessible to anyone who has the link to the published web version. If you don’t want to share your speaker notes publicly, make sure to keep the published URL private.

Now that you have enabled the “Publish notes on the web” option, it’s time to move on to the final step of downloading your Google Slides presentation as a PDF with speaker notes.

Step 6: Download PDF with Speaker Notes

With all the necessary settings in place, you are now ready to download your Google Slides presentation as a PDF document with speaker notes. By following this final step, you’ll have a comprehensive PDF file that includes your slides along with the accompanying speaker notes.

To download the PDF with speaker notes, follow these steps:

• Return to your Google Slides presentation.
• Click on the “File” tab in the top-left corner of the screen.
• In the dropdown menu, click on the “Download” option.
• From the submenu that appears, select “PDF Document”.
• Google Slides will convert your presentation into a PDF file with the speaker notes included.
• The download process will begin, and the PDF file will be saved to your device.
• Once the download is complete, navigate to the location where the PDF was saved.
• Open the PDF file to verify that it contains your slides and speaker notes.

Congratulations! You have successfully downloaded your Google Slides presentation as a PDF document with speaker notes. You now have a portable and shareable file that can be accessed on any device without the need for specialized software.

Take a moment to review the PDF file to ensure that all your slides and speaker notes are accurately reflected. Make any necessary adjustments or corrections if needed.

By following these six steps, you can download your Google Slides presentation as a PDF with speaker notes to enhance its accessibility and provide valuable information to your audience. Whether you need to share it with colleagues, clients, or students, this method ensures that your presentation is comprehensive and ready to be delivered.

Now that you have the PDF file with speaker notes, you can easily distribute it through email, file-sharing platforms, or even upload it to your website or learning management system.

Downloading your Google Slides presentation as a PDF document with speaker notes provides a convenient way to share your slides and additional information with others. By following the step-by-step instructions outlined in this tutorial, you can easily convert your presentation into a PDF file that includes all the slides and speaker notes.

Throughout this guide, we have covered the essential steps required to download Google Slides as a PDF with speaker notes :

• Open Google Slides and access your presentation.
• Access the File menu to view available options.
• Click on “Download” to choose the PDF Document format.
• Enable the “Publish notes on the web” option to include speaker notes.
• Finally, download the PDF with speaker notes.

By following these steps, you can ensure that your audience has access to your slides, as well as the additional context and information provided through the speaker notes.

Remember to save your progress regularly and review the downloaded PDF to verify its accuracy. Adjustments can be made within Google Slides before downloading again if necessary.

Now that you have successfully created a PDF version of your Google Slides presentation with speaker notes, you can easily distribute it to colleagues, clients, or students. Whether it’s for sharing during a meeting, presenting to a remote audience, or providing study materials, the PDF format allows for easy access and compatibility on various devices.

Continue exploring the features and possibilities within Google Slides to enhance your presentations and engage your audience. With its intuitive interface and powerful tools, Google Slides offers a versatile platform for creating visually stunning slideshows.

Thank you for following this tutorial. We hope it has been helpful in guiding you through the process of downloading Google Slides as a PDF with speaker notes. Enjoy sharing your presentations and delivering impactful content!

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How to save microsoft powerpoint presentations as pdf files.

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Save powerpoint files as pdfs.

If you want to share your presentation with someone that doesn’t have Microsoft PowerPoint, you can save and share the file as a PDF. You can also adjust the way the slides appear on the PDF. Here's how.

When you save a PowerPoint presentation as a PDF file, the layout, format, fonts, and images of the presentation will remain the same. This lets users without access to PowerPoint view the presentation (though they are unable to edit it).

First, open the PowerPoint presentation to be saved as a PDF. Select the “File” tab and then click the “Export” option in the left-hand pane.

You’ll then be at the “Create PDF/XPS Document” tab. Here, select “Create PDF/XPS.”

Related: What Is an XPS File and Why Does Windows Want Me to Print to One?

Window’s File Explorer will appear. Select the location in which you would like to save your new file. You can see that the “Save as type” is now PDF. You can also rename the file as you like.

You may also notice the “Optimize for” options at the bottom-right of the window:

• Standard: This is a high-quality version of the document, ideal for when you only plan to publish it online or print it out.
• Minimum Size: This is a lower-quality version of the document. It’s also suitable for publishing online, but ideal for when you need to send the document as an email attachment, as it reduces the size of the file .

You can also set specific options to adjust how the file appears. To do this, click the “Options” button underneath.

The “Options” window will appear, and you have several options to choose from. Here’s a brief overview of what’s available:

• Range: Export all slides, the current slide, or a selection of slides from your presentation.
• Publish Options: You can choose to export only comments, handouts, or outline view here by selecting the “Publish What” option. You’re also able to dictate how many slides appear on each page, flip the slides horizontally or vertically, or give the slides a frame.
• Include Non-printing Information: Include document properties or structure tags.
• PDF Options: Make the document PDF/_A compliant.

Once you’ve adjusted the options, click “OK.”

Finally, back at Windows File Explorer, click “Publish.”

Your PDF is now ready to share.

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