Screen sharing a PowerPoint presentation
There are three methods you can use to screen share a PowerPoint presentation in a Zoom meeting. If you have dual monitors, you can share a slide show while viewing the presenter's notes on another monitor. If you have a single monitor, you can also start the slide show in a window so you have access to other meeting features while sharing your presentation.
If you have other participants presenting portions of the PowerPoint, you can give them slide control in Zoom, so that they can control the slideshow on their end, without needing to ask you to move the slides forward. Additionally, PowerPoint slides can be shared as a Virtual Background for a more immersive sharing experience.
This article covers:
Dual monitors with slide show and presenter's views
Single-monitor setup with slide show view in a window, single-monitor setup with slide show in full screen.
Follow these steps if you are using multiple monitors and want to present your PowerPoint in one monitor, while viewing the presenter's notes in another monitor.
- Open the PowerPoint file you want to present.
- Start or join a Zoom meeting.
- Select your primary monitor then click Share . If you are not sure which monitor is your primary, select the one that PowerPoint opens in.
- Switch back to Powerpoint and click the Slide Show tab.
Follow these steps if you have a single monitor and want to share your PowerPoint presentation in slide show view, but have it contained in a window rather than in full screen. This is useful if you need to access meeting features, such as in-meeting chat or managing participants, while sharing your PowerPoint presentation.
- Click the Slide Show tab and then select Set Up Slide Show .
- Under Show type , select Browsed by an individual (window) and then click OK .
- In Zoom, start or join a meeting .
- Select the PowerPoint window and then click Share .
Note : Be sure you select the PowerPoint window, not the entire screen. Sharing the PowerPoint window only will allow you to use other features without interrupting the view of the presentation.
- Select your monitor then click Share .
Teaching with Technology
Information Technology
Recording a lecture with Zoom and a slidedeck without your video showing
If you want to record your slidedeck (e.g. PowerPoint presentation) without yourself in the video (example above), follow these steps:
- Open the Zoom app and your PowerPoint file. Close all other files and applications.
- In Zoom, click “New Meeting” (orange icon); make sure your microphone is on. Do not turn on your camera.
- Go to PowerPoint and launch your slide show.
- At the bottom toolbar, choose Record, then choose “Record on this Computer” from the menu that pops up. Your lecture is now recording. Note: if you don't see the Record button, you may need to click on the "More" button in the Zoom toolbar, and choose the "Record on this Computer" option there.
- Start your lecture. Advance your slides with the right arrow key; return to a previous slide with the left arrow key.
- When you are finished, click on the "Stop Recording" button in the bottom toolbar. Note: if you don't see the Stop Recording button, you may need to click on the "More" button in the Zoom toolbar, and choose the "Stop Recording" option there.
- Trim the beginning and ending of your video (if needed) using QuickTime, then upload your video to Ensemble, Reed’s media server.
Want to do more? Read how to annotate your powerpoint slides with Zoom .
How to Record a Presentation on Zoom [Detailed Guidance]
Zoom, as one of the popular online communication tools, is mostly used to launch and record online meetings . Besides the internal recording feature, it also comes with tools that make screen sharing, webcam capturing and annotation process simple. Therefore, it can not only make Zoom meeting recordings but also produce a video presentation. Since you may not hear this method before, here we will talk about how to record a presentation on Zoom with explicit wizard for you.
Using Zoom to Record a Presentation Video
You can initiate a Zoom meeting without any other participants since you still have all of Zoom’s presentation tools at your disposal as well as the ability to record. First and foremost, you need to register a free Zoom account and then follow the guidance on how to record a presentation on Zoom.
Settings about PowerPoint: If you are using PowerPoint, you are suggested to make configuration as below: Open the PowerPoint file >> Click Slide Show>> Click Set Up Slide Show >> Under Show Type choose Browsed by and individual (windows) . This operation will allow you to present in slideshow view without being in fullscreen mode since fullscreen mode will cause more difficulties to make recording with Zoom.
Now let’s turn back to the kernel aspect of Zoom to record presentation videos .
Start screen sharing of PowerPoint slides and webcam Step 1: Open the Zoom app on your computer and then initiate a New Meeting to begin a video conference session. If you’re asked to choose an audio conference option, click Join with Computer Audio .
Step 2: Now you will find the Share Screen option at the bottom of the Zoom window, choose it to enter the next operation interface. In the Share window, you need to select the active window display your PowerPoint slide. Check the box for Share computer sound and Optimize Screen Sharing for Video Clip options if your presentation includes sound and a video.
Step 3: Once you click the Share button, you will see your face on the screen. You can reposition and resize the webcam window as needed. When a window is being “shared” in Zoom, the Zoom control bar will minimize and move to the top of the screen. You need to keep on the sharing status during the recording process.
Start video presentation recording in Zoom Step 1: To begin recording in Zoom, find out the More icon in the Zoom control bar. There are two options for recording: Record on this Computer (files can be saved on your computer as mp4 file) and Record to Cloud (files will be uploaded into the Zoom Cloud server). Here you can decide according to your actual needs.
Step 2: Now you’re recording and ready to give your presentation. It’s highly recommended that you practice using Zoom before recording so that you’re comfortable with the controls before you record your presentation. Here you can do a short 30 seconds test run and publish your video to make sure that it sounds and looks good.
Step 3: You can change the window being recorded with ease during the recording process. When you are finished, click as below to end: More >> tap Stop Recording in the Zoom control bar at the top of the screen >> choose Stop Share >> End Meeting >> End Meeting for All .
Now you’ve got the recorded presentation video with Zoom but there are still some limitations by virtue of this method. 1. The whole process is a little complicated since you need to start a screen sharing process and then record in Zoom. 2. If your video was 10minutes, it could take 20+ minutes to process on the Zoom cloud server. Besides, you need to guarantee the internet connected status all the time. 3. You can’t make changes to settings and parameter like format, quality.
Record a Video Presentation with Better Alternative of Zoom
It can be denied that Zoom owns the basics of recording a presentation video. But if you want to produce professional-looking presentation videos, you are suggested to work with RecMaster . As a multi-function screen recorder, RecMaster is competent for online meeting saving including recording Microsoft Teams meeting , Zoom meetings as well as Webex Meeting capturing. Besides, it also performs well to create presentation involving videos like Keynote presentation video recording , PowerPoint screen recording and more. Additionally, it embeds all-in-one operation feature and carries out screen recording offline. At the same time, some advanced tools like editor, mouse cursor effect and annotation are all accessible. To sum up, with the help of RecMaster you can easily make slideshows as expressive videos . Now let’s see the workflow of RecMaster.
Step 1: Please download and install RecMaster on your computer in advance and follow the wizard to have an overview of this tool.
Step 2: Under Full screen mode you can display the whole content of your PowerPoint. If you only want viewers to focus on the slide at present, you need to choose Custom area option.
Step 3: Using a webcam plugged-in will make your video more reliable and personal. Besides, you’re suggested to turn on microphone button so that your real-time narration can be recorded as well. If you’re making presentation videos for social platforms like YouTube, you are suggested to record as popular formats like MP4. >> Best formats for YouTube upload, download, record etc.
Step 4: Now it’s time to make PowerPoint as videos by pressing REC button. You can highlight key points or add mark-ups by means of mouse cursor effect and annotation tool. Step 5: End the recording process with Stop icon. Here you can perfect your recorded video by cutting out unwanted clips. When all the processes are over, you can upload the video to YouTube or Google Drive in one-click workaround.
Conclusion This article illustrates how to record a presentation on Zoom and at the same recommend the easier solution for presentation video making. You can choose the suitable one as you like to assist your recording work.
See also: How to record Webex meeting on computer How to record GoToMeeting on your computer How to record Google Hangouts/Meet video or voice call
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