cover letter for applying in canada

Canada Cover Letter Format And Free Samples (2024)

In Canada, a well-written cover letter can be just as important as a strong resume when it comes to landing your dream job.

While cover letters may seem daunting, they are an essential component of the job application process. A well-crafted cover letter can set you apart from other applicants and demonstrate your professionalism, attention to detail, and passion for the position.

In this article, we’ll provide tips and guidelines to help you create a compelling Canada cover letter that will impress employers and increase your chances of landing an interview.

Canada Cover Letter Font

6. signature, researching the company, proofreading and editing, cover letter sample 3 (fresher), canada cover letter basics.

A cover letter is a document that introduces you to potential employers and highlights your qualifications, skills, and experience. It is your chance to make a great first impression and convince hiring managers that you are the right person for the job.

Canada Cover Letter Format

In Canada, a cover letter should follow a standard format that includes your contact information, the date, and the recipient’s contact information. Begin with your name, address, and contact details, followed by the date and the recipient’s name, and address. Use a clear and organized layout to ensure your cover letter is easily readable.

Canada Cover Letter Length

A Canadian cover letter should be concise and limited to one page in length . This allows you to effectively showcase your qualifications and experiences without overwhelming the reader.

It is crucial to choose a professional-looking font for your cover letter. Common font choices include Times New Roman, Arial, or Calibri. Be consistent with your font selection throughout the cover letter to maintain a polished appearance.

When it comes to font size, aim for a balance between readability and space efficiency. A font size of 10 to 12 points is generally considered appropriate in a Canadian cover letter. This ensures the text is large enough to be easily readable, but not too large that it takes up excessive space on the page.

Canada Cover Letter Structure

The structure of a Canadian cover letter typically consists of an introduction, body, and conclusion .

• In the introduction , you should introduce yourself and express your interest in the position.
• In the body , focus on your qualifications, relevant skills, and experiences that make you a valuable candidate for the job.
• Conclude by thanking the reader for their time and consideration.

Canadian cover letters typically begin with a header containing the applicant’s name, job title, city and province, phone number, and email address.

It’s also essential to include the current date . The header should be consistent with the one used in the applicant’s resume for a cohesive presentation.

2. Greeting

In the greeting section, address the hiring manager by their full name and title. If the name is not available, use a generic salutation such as “Dear Hiring Manager” or “To Whom It May Concern.”

Personalization is preferred, so make an effort to find the hiring manager’s name when possible.

The opening paragraph serves as an introduction and an opportunity to grab the hiring manager’s attention. Applicants should briefly mention the job title and company they’re applying to, and express enthusiasm for both the position and the organization.

Including keywords from the job posting and aligning personal skills with the employer’s requirements will make the opening more impactful.

In the body of the cover letter, applicants should elaborate on their relevant skills, experiences, and achievements. It’s necessary to make connections between the job requirements and the applicant’s qualifications.

• When discussing experiences, be specific and focus on accomplishments rather than just listing responsibilities.
• Use bullet points or short paragraphs to present the information in a clear and easy-to-read manner.

The body of the letter should effectively convey the applicant’s background and qualifications while demonstrating a genuine interest in the role and the company.

The closing section is the final opportunity to leave a positive impression on the hiring manager. Here, applicants should reiterate their enthusiasm for the position and summarize their qualifications .

It’s also appropriate to politely request an interview and express gratitude for the manager’s time and consideration. End the closing paragraph with a professional and respectful closing such as “Sincerely” or “Best Regards.”

Lastly, include a signature in the cover letter which may consist of the applicant’s full name and any relevant professional designation or certification.

If the cover letter is being sent electronically, either type the full name or use an electronic/digital signature as a more personal touch.

Customizing Your Cover Letter

Tailoring to the job.

When customizing your cover letter, it is essential to tailor it to the specific job you are applying for. Start by carefully reviewing the job description and noting the key requirements, responsibilities, and qualifications mentioned.

Then, in your cover letter, emphasize how your skills and experiences align with these aspects of the job. In doing so, be sure to use relevant keywords and phrases from the job description to demonstrate your understanding of the role.

Split your text into concise paragraphs that focus on different aspects of the job, such as your relevant experience, technical skills, and soft skills. You may also consider using bullet points to highlight specific achievements that directly relate to the position.

In addition to tailoring your cover letter to the job, you should also research the company and demonstrate how your values and goals align with theirs . This shows that you have taken the time to understand the organization’s culture and objectives and that you would be a good fit for the team.

You can find information about a company’s values and goals on its website or through news articles, press releases, and social media accounts.

Remember, customizing your cover letter for each position you apply to and researching the company can make a significant difference in making a positive first impression on a recruiter or hiring manager. By focusing on these aspects, you demonstrate your attention to detail and genuine interest in the job and company, improving your chances of landing an interview.

Writing Tips for a Canadian Cover Letter

Highlighting achievements.

When crafting a Canadian cover letter, it is essential to focus on the tangible accomplishments in your career. Mention specific achievements  that demonstrate your capabilities and experiences relevant to the job you are applying for.

Include quantifiable results, such as increased sales or improved customer satisfaction, to clearly showcase your successes. Use active verbs and concise language to communicate your achievements in a compelling manner.

Focusing on Skills and Qualifications

Employers want to see that you have the necessary skills and qualifications to succeed in the role. Align your skills with the requirements listed in the job description , and provide examples of how you have applied these skills in previous positions. Include both technical and transferable skills that will make you an asset to the company.

Providing specific examples can help create a strong connection between you and the organization, increasing your chances of being invited for an interview.

In addition, mention any relevant education or certifications that demonstrate your qualifications for the position.

Emphasizing Value

An effective cover letter should articulate the  value  you would bring to the company. Explain how your skills, achievements, and experiences will contribute to their success.

Relate your accomplishments to the goals and objectives of the company, and demonstrate your understanding of their priorities and challenges. By doing this, you will show potential employers that you can make a positive impact on their organization.

As a final step before submitting your cover letter, make sure to proofread and edit your work thoroughly. This includes checking for proper grammar, spelling, and formatting.

Ensure that your cover letter is one page long, left-aligned with single spacing , and has one-inch margins .

Use a professional font, such as Arial or Helvetica, at a size between 10 and 12 points. Double-check your work to eliminate any errors, as these may create a negative impression on potential employers.

With a well-written cover letter, applicants can confidently present themselves as an attractive candidate, ultimately improving their chances of career success.

Canada Cover Letter Examples

Cover letter sample 1.

Here’s a sample cover letter for a job in Canada:

Cover Letter Sample 2

Here’s another sample cover letter for a job in Canada:

Here’s another sample cover letter for a job in Canada, more suitable for freshers:

Writing an effective cover letter is a critical component of a successful job search in Canada. A well-written cover letter can demonstrate your interest in the position, showcase your qualifications and skills, and distinguish you from other applicants.

When writing your cover letter, it is essential to customize it for each position, research the company, and carefully proofread it to avoid any errors.

Remember to keep your cover letter concise, relevant, and professional, and highlight your unique skills and experiences that make you the ideal candidate for the position.

With these tips in mind, you can create a compelling cover letter that will capture the attention of potential employers and help you stand out in a competitive job market. Good luck with your job search!

Related Articles

• How To Create ATS Friendly Resume For Canada
• How To Write Work Experience On A Canadian Resume
• Guide To Canadian Resume Format
• How To Tailor Your Canadian Resume To Job Description
• How To Write A Summary Statement For A Canadian Resume

Related Posts

Canadian Resume Format: Complete Guide (2024)

Canadian Style Resume: The Essential Guide (2024)

Differences Between CV and Resume in Canada (2024)

300+ Best Action Words for Canadian Resume (2024)

Start typing and press enter to search.

Our partner, Cigna, offers newcomers peace of mind. Get a free quote !

Find the best immigration program for you. Take our free immigration quiz and we’ll tell you the best immigration programs for you!

How to write the perfect cover letter for Canada

Craft a winning cover letter that will help you land your dream job in Canada.

Advertisement

How do you write a cover letter for Canada? We’re here to provide tips on how to write a focused Canadian cover letter and supply you with cover letter examples.

Being able to write a cover letter for Canada is a must for all professional job applications and is crucial to finding work in the country, so let’s get started.

Write the perfect cover letter for Canada’s job market

One of the most important things to remember when it comes to creating the perfect cover letter for Canada is that there’s a three-pronged approach to success.

First of all, you need to introduce yourself and the job you are applying for.

Secondly, make it patently clear that your skill set matches that requirements listed in the job description.

Finally, articulate the reasons why you would be an ideal candidate for an interview but don’t be too pushy.

OK, so let’s look at these three points in closer detail.

• Always state your relevant skills and reasons why you are right for the role in question as early as possible in your cover letter for Canada. A cover letter in Canada is not all about you. Ensure you spend at least 30 per cent of the document talking about what you know about the company — recent projects, company values, company news. Make the company feel special and they will be more likely to invite you for an interview.
• Do not simply rehash your resume. Instead you should focus on showing why the skills and experience you have would be a fit for the role in question . It makes sense to address each requirement in turn, doing so shows the hiring manager that you understand the role clearly and could be a great fit for the position.
• Do your research on the company and demonstrate this in your cover letter to ensure you make a good first impression. Don’t take it as a given. Highlight what you know, but don’t be brash about it.
• Don’t forget that you will need two documents — a resume and cover letter — for a successful job application in Canada. Keep your resume brief and then craft a cover letter to provide more nuance to the key skills and attributes that you will bring to the role if hired. In brief, make sure that you “tick all the boxes” that are outlined in the job description.
• Our comprehensive resume guide should help you with the accompanying resume, which is also crucial to landing an interview and ultimately your dream job in Canada.
• Also, we have listed some common interview questions and how to answer them.

Want to write the best Canadian cover letter possible?

A cover letter for canada: always needed.

In some instances — such as if you are lucky enough to be referred by an employee of a company — a cover letter may not be completely necessary. However, it is best to write a Canadian cover letter for each job application as it is a means of demonstrating your understanding of the position and how your skills and experience match the requirements. This is particularly true if you want to land that dream career job.

Take the time to understand the company and elaborate concisely about how you can help them. That’s how to make a strong first impression and write a successful cover letter. Generic cover letters for Canada that state “I have always wanted to work for {insert company name} . . .” don’t cut it, so differentiate yourself by showing the company you are genuinely interested in them.

Don’t forget to download the  Moving2Canada Getting Started Guide today. In this free guide you will find detailed templates for a Canadian-style resume and a Canadian cover letter. The guide will give you exclusive access to our proven cover letter techniques and will help you accelerate your job search in your new home.

Get help landing your dream job in Canada

Related content.

Intra-Company Transferees Eligibility Clarified

The Francophone Mobility Program

3 Key Lessons From Canada’s Recent Study on Immigrant Workers

Abrupt End To Visitors’ Ability To Apply For A Work Permit In Canada

Popular topics.

Search results

results for “ ”

Immigration

Learn everything you need to know about Canadian immigration

If you need help with your immigration, one of our recommended immigration consultant partners can help.

Calculate your estimated CRS score and find out if you're in the competitive range for Express Entry.

Take the quiz

Your guide to becoming a student in Canada

Take our quiz and find out what are the top programs for you.

Watch on YouTube

This guide will help you choose the best bank in Canada for your needs.

Get your guide

News & Features

latest articles

Our Partners

Cookies keep our resources free for you, privacy overview.

• User Preferences: They remember choices you have made on the website, such as language, region, or font size, so you don't have to set them every time you visit.
• Enhanced Features: They enable enhanced features on the site, like remembering login details, so you don't have to log in every time you visit.

Canadian Cover Letter Format and Template (2024)

Welcome to the page dedicated to the Canadian cover letter format and template for the year 2024! Here, you will find all the essential information and guidance to help you craft a professional and effective cover letter when applying for jobs in Canada.

A well-written cover letter is a crucial component of any job application, as it allows you to introduce yourself, highlight your qualifications and experiences, and demonstrate your fit for the position and the company you’re applying to. By following the Canadian cover letter format and utilizing the provided template, you can create a compelling document that increases your chances of securing your desired job.

In this comprehensive guide, we will delve into the specific components of the Canadian cover letter format and provide you with a ready-to-use template that you can customize according to your circumstances. Additionally, we will share valuable tips on how to write a professional cover letter tailored to the Canadian job market.

So whether you’re a seasoned professional or a job seeker just starting your career, this page will serve as your go-to resource for mastering the art of crafting a persuasive Canadian cover letter. No matter the industry, position, or level of experience, we’ve got you covered!

Please read on to discover the Canadian cover letter format, template, and expert tips for 2024. Should you have any questions or require further assistance, feel free to reach out in the comments section.

Canadian Cover Letter Format

Introduction: State the position you are applying for and briefly introduce yourself. Mention how you discovered the job opening and convey your enthusiasm for the opportunity.

Body: Highlight your relevant skills, experiences, and achievements. Customize this section to align with the job requirements and showcase how your qualifications make you a strong candidate. Provide specific examples to illustrate your skills and demonstrate your suitability for the role.

Value Proposition: Explain why you are interested in working for the company and how your skills and values align with their mission and goals. Display your knowledge about the organization and reference any specific projects or initiatives that resonate with you.

Closing: Summarize your key qualifications and express your keenness to discuss your application further. Thank the recipient for considering your application and mention that you have attached your resume or any other supporting documents as required.

Complimentary Close: End the letter with a professional closing, such as “Sincerely” or “Best regards,” followed by your full name.

Canadian Cover Letter Template

[Your Name] [Your Address] [City, Province, Postal Code] [Phone Number] [Email Address]

[Recipient’s Name] [Recipient’s Job Title] [Company Name] [Company Address] [City, Province, Postal Code]

Dear [Recipient’s Last Name],

I am writing to express my interest in the [Job Title] position at [Company Name], as advertised on [Source of Job Posting]. With my strong background in [Relevant Skills/Experience], I believe I would be a valuable asset to your team and contribute to the success of [Company Name].

In my previous role at [Previous Company/Organization], I successfully [Highlight a relevant achievement or responsibility]. This experience has equipped me with [Specific Skills/Knowledge] which I am confident will translate well to the [Job Title] position. Additionally, my [Additional Skills/Qualifications] make me a well-rounded candidate for this role.

I am particularly drawn to [Company Name]’s commitment to [Company Values/Initiatives]. Your recent [Project/Development] has greatly impressed me, and I am excited about the opportunity to contribute to similar projects in the future. I firmly believe that my [Relevant Skills/Experience] aligns perfectly with [Company Name]’s goals and would enable me to make a significant impact.

Attached, please find my resume for your review. I would welcome the chance to discuss my qualifications further and how I can contribute to [Company Name]’s success. Thank you for considering my application.

[Your Full Name]

How to Write a Professional Cover Letter to Apply for a Job in Canada?

Writing a professional cover letter is essential when applying for a job in Canada. It provides an opportunity to showcase your qualifications, introduce yourself to potential employers, and demonstrate why you are a strong candidate for the position. Here are some tips to help you write an effective cover letter:

1. Be concise and to the point:   Canadian recruiters have limited time, so it’s important to get straight to the relevant details. Keep your cover letter concise and focused, highlighting your most compelling qualifications and experiences.

2. Use a standard font:   When crafting your cover letter, use a standard font such as Arial or Verdana. This will ensure your letter is easy to read and professional in appearance.

3. Address the hiring manager by name:  In Canada, it’s preferred to address the hiring manager by name. Take the initiative to find out the name of the hiring manager through online research or a phone call. Addressing them specifically adds a personal touch to your cover letter.

4. Maintain a courteous and unbiased tone:   It’s important to maintain a respectful and courteous tone in your cover letter. Avoid any biases or assumptions. Keep the content neutral and focused on the skills and qualifications that make you a strong fit for the position.

5. Tailor your cover letter to each job:   Customize your cover letter for each job application. Employers want to see genuine enthusiasm for their organization, so avoid sending generic letters. Highlight specific qualities of the company or position that resonate with you, and demonstrate how your skills and experience align with their needs.

6. Check for errors:   Make sure to proofread your cover letter for any typing or grammatical errors. Attention to detail is important, so take the time to review your letter before submitting it.

By following these tips, you can create a professional cover letter that grabs the attention of employers in Canada. Remember to showcase your relevant skills and experiences, personalize your letter for each job, and pay attention to formatting, grammar, and spelling.

Writing a professional and well-crafted cover letter is crucial when applying for jobs in Canada. The Canadian cover letter format, template, and tips provide a structured framework to effectively showcase your qualifications and make a strong impression on potential employers. We wish you all the best in your job search! Please do not hesitate to ask any questions in the comments.

Note : The information provided is meant for general guidance purposes. It is advisable to consult specific resources or seek professional advice for accurate and updated guidelines related to writing a cover letter for job applications in Canada.

• Resume Format and Sections for 2024
• Chef Resignation Letter Sample, Format, and Template (+How-to)
• United Nations (UN) CV or Resume Format and Template
• Sample Caregiver Resume for Canadian Employers

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

Notify me of new posts by email.

• Free Phone Consultation +1 (514) 989-9700
• Immigrate to Canada
• CRS Score Calculator
• Express Entry Pool of Candidates
• Canadian Experience Class
• Federal Skilled Worker (FSW) Program
• Federal Skilled Trades
• Express Entry Draw
• When is the Next Express Entry Draw?
• Invitation to Apply (ITA)
• Electronic Application for Permanent Residence (eAPR)
• Proof of Funds for Express Entry
• Latest PNP Draws in Canada
• Farm Stream
• Alberta Express Entry
• Alberta Accelerated Tech Pathway
• Alberta Opportunity Stream
• Graduate Entrepreneur Stream
• Foreign Graduate Entrepreneur Stream
• Skills Immigration Stream
• BC PNP Tech
• Entrepreneur Immigration Stream
• Farm Investor Pathway
• Skilled Workers in Manitoba
• Skilled Workers Overseas
• International Education Stream
• Business Investor Stream
• Express Entry Labour Market Stream
• Entrepreneurial Stream
• Post-Graduate Entrepreneurial Stream
• Skilled Worker Applicants with Employer Support
• New Brunswick Critical Worker Pilot
• New Brunswick Strategic Initiative Stream
• New Brunswick PNP – Information Sessions
• Express Entry Skilled Worker Category
• Skilled Worker Category
• International Graduate Category
• International Entrepreneur Category
• International Graduate Entrepreneur Category
• Priority Skills NL: In-Demand Academic Path
• Priority Skills NL: In-Demand Work Path
• Express Entry
• Employer Driven
• Critical Impact Worker
• Skilled Worker
• Business Driven
• Entrepreneur
• Nova Scotia Demand: Express Entry (Closed)
• Nova Scotia Experience: Express Entry
• Entrepreneur Category
• Physician Stream
• Nova Scotia Labour Market Priorities
• Nova Scotia Labour Market Priorities for Physicians
• Occupations In Demand
• Ontario’s Express Entry Streams
• Employer Job Offer
• Masters Graduates
• PhD Graduates
• Regional Immigration Pilot
• PEI PNP Express Entry
• Business Impact
• Work Permit
• Labour Impact
• Skilled Worker in PEI
• Skilled Worker Outside Canada
• Critical Worker
• International Graduate
• International Skilled Worker
• Saskatchewan Experience
• Saskatchewan Entrepreneur and Farm
• Yukon Express Entry
• Business Nominee
• Yukon Community Pilot
• Immigrate to Quebec
• Regular Skilled Worker Program (RSWP)
• Quebec Experience Program (PEQ)
• Quebec Entrepreneur Program
• Quebec Self-Employed Worker Program
• Quebec Investor Program – QIIP
• Certificat de Selection du Quebec (CSQ)
• Quebec Immigration FAQ
• Confirmation of Permanent Residence (COPR)
• Permanent Resident Card (PR card)
• Permanent Resident Card Renewal
• Permanent Resident Travel Document
• Residency Obligations
• Canadian Experience Class (CEC)
• Atlantic Immigration Program
• Rural and Northern Immigration Pilot
• Agri-Food Pilot
• Home Child Care Provider Pilot
• Home Support Worker Pilot
• Past Caregiver Programs
• Canada Immigration FAQ
• Moving to Canada from the USA
• Work in Canada
• Business Visitors
• Labour Market Impact Assessment (LMIA)
• Facilitated LMIA (Quebec) List of Occupations
• Canada Global Talent Stream (GTS)
• Intra-Company Transfers
• CUSMA (formerly called NAFTA) Work Permit
• Working with CSQ
• CETA Work Permits
• Post-Graduate Work Permit
• International Experience Canada
• Spouse Open Work Permit (SOWP) Canada
• Bridging Open Work Permit (BOWP) Canada
• Job Search Tool

Social Media Presence Guide

Canadian resume guide.

• For Employers
• Study in Canada: Changes for 2024 -2026
• Our International Student Program
• Canadian Designated Learning Institutions (DLI)
• Levels of Study
• Student Direct Stream (SDS) Canada
• Provincial Attestation Letter (PAL)
• Certificat d’acceptation du Quebec (CAQ)
• Refusals and Appeals
• International Students in Canada
• Extend a Study Permit
• Quebec Health Insurance Plan for International Students
• Student Accommodation
• Work While Studying
• International Students: Spouse and Family Dependent Visa
• Permanent Residence (PR) for international students

Sponsorship

• Canada Sponsorship
• Inland Sponsorship
• Outland Sponsorship
• Spousal Sponsorship Quebec
• Child or Other Dependant Sponsorship
• Super Visa Canada
• Minimum Necessary Income (MNI) Requirements for 2024
• Canada Sponsorship FAQ
• Business Immigration
• Federal Investor Program (Terminated)
• Federal Venture Capital (Closed)
• Federal Entrepreneur Program (Terminated)
• Start-Up Visa Canada
• Federal Self-Employed
• Quebec Self-Employed
• About our Business Immigration Team
• Our Canadian Immigration Services
• Criminal Inadmissibility
• Temporary Resident Permit (TRP)
• Medical Inadmissibility
• Legal Opinion Letters
• Entering Canada with a DUI
• Criminal Rehabilitation
• Citizenship Requirements
• Citizenship Application
• Citizenship FAQ
• Canadian Economy
• Taxation in Canada
• Newcomers Services
• How to Find Accommodation in Canada
• Visitor Visa
• Business Visitor Visas
• electronic Travel Authorization (eTA)
• Canadian Immigration News & Updates
• Canadian Immigration Blog & Resources
• CLB Language Converter
• Visiting Canada Tool
• What is a NOC Code in Canada?
• How to Write a Reference Letter
• Educational Credentials Assessment (ECA) Guide

Canadian Cover Letter Guide

• Canadim’s Employment Services
• Canadian Language Benchmark Guide
• Canadian Immigration Glossary
• See all guides & FAQs
• Refugees & Humanitarian
• Canadian Immigration Processing Fees

A Canadian cover letter is a short document written in response to a specific job prospect and addressed directly to the hiring manager or individual in charge of hiring for the position. It should add to the information contained in your resume and resent you to the employer as a candidate.

Cover letters are essential in the hiring process as they provide candidates with the opportunity to introduce themselves, demonstrate their qualifications, and show enthusiasm for a specific role and company.

They serve as a personalized communication tool, allowing candidates to make a positive first impression, tailor their message to the job, and address potential concerns or unique situations.

A well-written cover letter enhances a candidate’s chances of standing out and securing an interview in Canada .

The following are general guidelines only. You must tailor your cover letter to suit your own experiences, and to suit the specific position you are applying for.

Before You Begin

Once you find a specific job posting that you want to apply for, you can begin to work on your application cover letter. Following these steps before you begin will help you write the best cover letter possible.

1. Do Your Research

Before you begin to write your cover letter, learn everything that you can about the company or organization you are applying to. Check out their website and social media pages, research their top competitors, and read recent industry news articles. Learn the name(s) of the individual(s) who will be in charge of hiring for the position you want, as well as the head(s) of the company.

Also, keep in mind the job description and requirements for the role. it allows you to create a cover letter that showcases your qualifications, aligns with the company’s needs, and demonstrates your genuine interest in the position. This, in turn, increases your chances of being noticed and considered for the role.

Doing this research will help you decide what you should include. Do your research for every cover letter you write. It may take some time, but you have a much better chance of being granted an interview if you have tailored your cover letter to the individual who will be reading it.

2. Check for Instructions

Some employers include instructions in their job postings. They might ask you to include specific information or answer certain questions, in your cover letter. Check whether the employer has left any specific instructions for your cover letter. If they have, follow them carefully.

3. Save time by using a Master Template:

Creating a separate cover letter for every job application can be exhausting. Instead, develop a comprehensive cover letter template that highlights your key qualifications, skills, and experiences.

Keep a library of snippets or bullet points highlighting your achievements, skills, and relevant experiences. You can easily insert these into your cover letter as needed. This template can serve as a foundation for various job applications, making the process more efficient.

Formatting Guidelines

There is a standard cover letter format that most Canadian employers will expect you to follow. However, depending on your industry and the specific job posting you are responding to, you may have to change the formatting of your cover letter.

1. Length  Your cover letter should be no more than one page in total.

2. Font  Your font should be consistent throughout your cover letter, and you should choose a professional-looking font. Your font size should be big enough that it is easy to read when your cover letter is printed.

3. Spacing  Your cover letter should be appropriately spaced. The main body should be single-spaced, with sufficient space left between each new paragraph and section.

What to Include

There are seven sections in a cover letter.

1. Your Information  Your name and contact information should be at the top of your cover letter. Include your:

• First and last name
• Current residential address
• Phone number
• Email address

2. Date  Below your information, write the date that you are sending your cover letter.

3. Employer Information  Below the date, include the contact information of the individual, department, or company you are addressing in the cover letter. If you know the name of the individual, include their:

• Position title
• Company or organization name
• Commercial address of the company or organization

If you do not know the name of the individual, include:

• Department in charge of hiring decisions (if known)
• Commercial address of company or organization

4. Greeting  Use a formal greeting to open your letter. If you know the name of the individual making hiring decisions, address them directly with their prefix and full name. If you don’t know the name of the individual, use a formal, generic greeting like ‘To whom it may concern,’.

5. Main Text:  There are three parts to the main text of your cover letter: the introduction, body, and conclusion.

Introduction  In the first paragraph of your cover letter, you should introduce yourself as a candidate . Include your first name and the position you are applying for. You can also include your post-relevant qualification and how you found the job posting. If you have a contact at the company who referred you to the job, you may want to mention him or her by name and department. Your introduction should be no more than two to three sentences.

Body  In the next couple of paragraphs, you want to convince the employer that you are the best candidate for the job position. Tell them why they should invest in you. If you’re not sure what to include, try to answer these questions:

• What projects have you worked on that are relevant to this position? What did you learn from them? Why does this make you a better candidate?
• What responsibilities have you held that are relevant to this position? What did you learn from them? Why does this make you a better candidate?
• What do you intend to do if you are hired? What benefit does the employer get if he or she hires you instead of someone else?

The body of your cover letter should be one or two paragraphs.

Conclusion  The conclusion is the final paragraph in the main text of your cover letter. It is your opportunity to tell the employer how you feel about potentially working for the company, thank them for the opportunity to apply, and invite them to respond to your application. It should be no more than three or four sentences.

6. Signature  There are two parts to your cover letter signature: the closing line and your full name.

• Closing Line  Your cover letter must include an appropriate closing line. This is the line right before your name.
• Full Name  Your full name follows the closing line. It is not necessary to print and physically sign your cover letter since more job applications are done electronically.

Final Revision

Carefully review your cover letters to make sure you have not made any mistakes.

1. Proofread

Check your cover letter for any spelling or grammar mistakes. If possible, have someone else proofread it for you, or come back to it after a night’s sleep. Be sure that you have not made any mistakes in:

• Your name and contact information
• The employer’s name and contact information
• The name of the company or organization you are applying to

2. Check Instructions

Go over any instructions for your cover letter given by the employer and make sure you have followed them carefully.

Make sure that you have the correct date on your cover letter. The date should be the day that you send your cover letter to the potential employer.

Ready to start?

Free immigration assessment.

Discover your Canadian immigration options! Complete our free assessment today and a member of the Canadim Team will contact you to discuss your immigration to Canada.

Canadian resume and cover letter: Format, tips, and templates

Whether you’ve just landed in Canada, or are still in your home country, if you’re looking for a job in Canada, your resume is one of the most important documents you’ll need to showcase your skills and experience to employers in Canada. But if you’re thinking of re-using the same resume format you used back home, think again! Chances are that it won’t work well for you in the Canadian job market, and until you craft a Canadian-style resume (and cover letter) you may not get many responses to your job applications. 

In this article, we’ll explain the Canadian-style resume in detail, highlight some key differences between a resume and a curriculum vitae (CV), and help you identify which resume format might be best suited to your career goal. We will also go over some useful tips to craft an ATS-friendly resume to ensure you stand out from the competition and get noticed by employers, hiring managers, and recruiters.

In this article:

• The difference between a resume and a CV

Understanding the types of resume formats used in Canada

Tips for writing a canadian-style resume, the difference between a resume and a curriculum vitae (cv).

Often, there are two ways job seekers can showcase their professional experience to an employer: by using a resume or a CV . In Canada, employers prefer a resume. A CV is mainly used only for academic applications such as academic jobs, grants, research fellowships, etc. 

To provide more clarity, here are some key differences between a resume and a CV:

Some countries use the terms resume and CV interchangeably: for instance, in most European countries as well as New Zealand, the term CV is used to describe an equivalent of a Canadian resume. In Australia and South Africa, “curriculum vitae” and “resume” are synonyms that can be used interchangeably. In South Asia, the terms CV and resume are used interchangeably and refer to an equivalent of a traditional CV.  

Note that in some parts of the world, it’s common to include personal information such as marital status, nationality, personal interests, hobbies, date of birth, address, and a photograph on a CV. In Canada, however, you should not include these details on your resume as it is not required under the employment law, and it is also not a part of the resume format. 

As a job seeker in Canada, there are three types of resume formats you should be familiar with. Each of these formats includes the same basic information in a different layout. 

1. Reverse chronological resume

This type of resume outlines your professional experience in reverse chronological order, starting with the most recent position.

When to use a reverse chronological resume?

If you’re an experienced professional with at least some experience in the workforce, have no major employment gaps , and intend to continue working in the same field.

Tip: The reverse chronological resume is the most popular format in the Canadian job market. Most employers and recruiters are used to and prefer a resume in this format.

2. Functional resume

The functional resume focuses on your overall skills and qualifications instead of specific professional experiences. The employment history is still included, but it is usually listed after skills and education. 

When to use a functional resume?

If you’re looking to switch roles and/or industries and start your career in a new field. It may also be ideal for recent college graduates.  

3. Combination or hybrid resume

A combination resume is a mix of the reverse-chronological layout and the functional layout and is ideal for showcasing transferable skills along with professional experience. In this format, work experience is usually outlined in a reverse chronological format, and the skills section includes a summary of qualifications and technical skills (or core competencies). 

When to use a combination or hybrid resume?

It is commonly used by a variety of job seekers ranging from experienced workers to recent graduates to those with limited experience, multiple short-term work stints, or those having significant work gaps. 

Need more guidance on how to write a Canadian-style resume? For a stepwise approach, check out: How to write a resume for the Canadian job market 10 resume mistakes to avoid when applying for jobs in Canada

Download the free Resume and cover letter templates to craft your Canadian resume

Mastering the art of writing a flawless and impactful Canadian-style resume takes practice and patience. Here are a few tips to help you improve your resume-writing skills. 

1. Adapt your resume to each job listing and keep it relevant

Using a generic resume for a variety of positions/roles and companies usually doesn’t yield great results. It is essential to customize your resume to each position that you’re applying for . Tailor your work experience, the skills your showcase, and any additional information to the role and job description. Include keywords from the job posting.

While showcasing your past job experience, Canadian employers prefer to see your achievements rather than your job responsibilities . Start your sentence with relevant action verbs like “spearheaded”, “achieved”, “managed”, “trained”, etc. and only list three to five accomplishments for each position you’ve held. Focus on achievements that are relevant to the role you are applying to.

Craft a compelling summary for your resume. Avoid including very detailed information for each position you have held; you can share relevant details in the interview instead. 

Job interview resources:  How to prepare for a job interview 10 common job interview questions and how to answer them

2. Optimize for Applicant Tracking System (ATS) but write for humans

Many companies use an ATS to pre-screen resumes and then involve recruiters and hiring managers later in the process. You need to keep both in mind when writing your resume. 

What is an ATS?

An ATS is a software that scans resumes to determine if it is a good match for a specific job listing. Parameters such as work experience, skills, and education are usually considered during the ATS screening process. Resumes that match the pre-defined criteria are forwarded to hiring managers or recruiters, while human eyes never see those rejected by the system. Therefore, even though you may be qualified for the position, if your resume isn’t optimized for an ATS, it may end up being rejected. An ATS is widely used by organizations, recruiters, and job placement agencies in Canada. 

How to optimize a resume for ATS

• Use standard formatting and don’t include images, designs, charts, and tables. 
• Use correct headers and include keywords that match the job description and desired core competencies and skills.
• Send your resume as a Microsoft Word (.doc or .docx) document. Most ATS systems tend to process Word files better than PDF. 
• Spell out abbreviations at least once on your resume. 
• Include experience, skills, and qualifications relevant to the position.
• Avoid long paragraphs and font size less than size 10. 
• Convert technical terms, grades, and scores to their Canadian equivalents. 

3. Check spelling, grammar, punctuation, and proofread your resume

It’s always a good idea to proofread your resume and check grammar, spelling, punctuation, and sentence formation, especially if English isn’t your first language or mother tongue. There are many free tools that can help you with proofreading: Grammarly as well as the in-built grammar and spelling tool in Microsoft Word, are good starting points. You can also ask a native English speaker to review your resume for language fluency.  

To help you finesse your English language skills and get more tips and advice from an experienced teacher, Karen Thomson, read How to improve your English and adapt to Canadian culture .

4. Quantify your accomplishments

Many job seekers make the mistake of outlining roles and responsibilities instead of achievements. Recruiters and hiring managers prefer seeing quantified accomplishments on resumes. The ‘CAR’ approach is a good way to help you structure individual sentences: 

C = what was the Challenge , A = what Action did you take, and R = what was the Result .

Some examples to consider:

• “Reached eBay Power Seller status within one year by auctioning over 400 items per month, an exceptional accomplishment reached by only 4 per cent of the 29 million eBay sellers at that time.” 
• “Designed and built statistical analysis models on large data sets (e.g. Aster, Teradata) that helped increase online sales (up to 15 per cent per product) and lowered cart-abandonment rate by 23 per cent.” 

5. Include a cover letter

A cover letter is a formal one-page document that accompanies a resume. It is not a rephrased or concise version of your resume, but it is mainly supposed to talk about how you fit the role you’re applying for and why the organization should hire you. The cover letter is also a good way to justify any gaps in your resume or provide any additional info that your resume can’t.

Note that a cover letter doesn’t have to be a separate document but can also be included in the body of an email when applying for a job. Adding a custom, well-written cover letter to your resume can make you stand out from the crowd, thus improving your chances of being approached for an interview. 

Tips for writing an impressive Canadian-style cover letter

• Limit the length to one page.
• Tailor your cover letter to suit each job application.
• Proofread your cover letter; check for grammar, punctuation, and spelling, especially since it serves as a reflection of your communication skills.
• Use a standard font size (10 or 12 points, in a font style such as Times New Roman, Arial, or Calibri). Avoid using special effects (bold/underline/italics, different fonts, and colour).
• Weave in information you know about the company, their recent projects, or organizational culture and values.

Looking for more guidance on cover letters? Read How to write an effective cover letter for advice and insights from recruiters.

6. Show off your skills with unpaid or local volunteer work

This is a good way for newcomers to show Canadian experience on their resume. If your volunteer work requires you to use skills that may also be valued in the position that you are applying for, adding the volunteer experience to your resume may work to your advantage.

Tip: Volunteering can help you build your network and earn Canadian experience. To discover the importance of volunteering in Canada, and learn how to find volunteering opportunities, read The benefits of volunteering as a newcomer in Canada .

Things our lawyers want you to know

This article offers general information only and is not intended as legal, financial or other professional advice. A professional advisor should be consulted regarding your specific situation. While information presented is believed to be factual and current, its accuracy is not guaranteed and it should not be regarded as a complete analysis of the subjects discussed. All expressions of opinion reflect the judgment of the author(s) as of the date of publication and are subject to change. No endorsement of any third parties or their advice, opinions, information, products or services is expressly given or implied by Royal Bank of Canada or its affiliates.

Related Posts

About Arrive

Arrive is operated by Royal Bank of Canada (RBC), the largest bank in Canada* and one of the most reputed banks in the world, employing 80,000 people worldwide. In collaboration with RBC, Arrive is dedicated to helping newcomers achieve their life, career, and financial goals in Canada.

*Based on market capitalization

Disclaimer: This article offers general information only and is not intended as legal, financial or other professional advice. A professional advisor should be consulted regarding your specific situation. While information presented is believed to be factual and current, its accuracy is not guaranteed and it should not be regarded as a complete analysis of the subjects discussed. All expressions of opinion reflect the judgment of the author(s) as of the date of publication and are subject to change. No endorsement of any third parties or their advice, opinions, information, products or services is expressly given or implied by Royal Bank of Canada or its affiliates.

Get the latest updates, resources, and stories about the Canadian experience.

Subscribe to our newsletter