Review of Best Presentation Software
Best for creating engaging presentations using motion graphics.
Trial: Lifetime
Are you tired of using the same old presentation software and looking for something new and exciting?
Look no further than Doratoon. Whether you are a teacher looking to engage your students or a business owner looking to make a pitch, it has the tools to create dynamic and eye-catching presentations.
With an unlimited number of features and a template library to choose from, Doratoon has something for everyone.
Its easy-to-use interface makes animation a breeze, even for those who are new to the software. Plus, you can customize the features to fit your specific needs and create interesting presentations in the fields of education, marketing, business, and so on.
Verdict: Doratoon is a powerful tool for creating interactive presentations for all relevant requirements. It is easy to use and doesn’t take much time to master. The free Basic Plan is a great way to get started, especially if you are a beginner. Overall, Doratoon is a good choice for those looking to add interactive elements to their presentations or videos.
Price: Free Basic Plan, Paid Plan starts from $5/month to $19/month.
Best for creating presentations, infographics, social media graphics, etc.
Trial: No free trial available.
Visme is a cloud-based presentation tool that allows both designers and non-designers to create presentations that are creative and visually absorbing. It comes with its vast library of stock images, photography, vector icons, fonts, and color themes. It helps users create beautiful slideshows with the help of pre-designed templates and themes.
What sets Visme apart from others on this list are the various interactive options it lays at your disposal. This includes hyperlinked elements, embed video, and audio upload with recording features.
Verdict: Although this software seems complex for the first time, it is a great tool to create interactive content for your site. Its features are vast and it offers its users a free basic plan to allow them to explore the software. It is worth a try.
Price: Free Basic plan, Paid plan starts from $14/month – $75/month
=> Visit Visme Website
Best for creating presentations powered by artificial intelligence.
Trial: None
Slidebean is a web-based software that harnesses the power of AI to create visually engaging slides. If offers an easy user interface and convenient customization options. As it is cloud-based software, users can use it from any location and from any machine in the world.
Users can also easily export the slides from Slidebean into PPT or PDF format. It offers users a huge gallery of templates, designs, color palettes, fonts, and images. Slidebean also comes with tracking functionality and insights that allow users to track the reach of their content.
Verdict: Slidebean is a wonder when it comes to presentation software. It has an intuitive AI-powered system that makes the task of making presentations 10 times easier. With a new revised affordable price, this software is worth every penny you spend.
Price : Free Basic version, $8-$19/month
Website: Slidebean
Best for creating animation and dynamic video presentations.
Trial: 14-day free trial.
Videos are known to be way more appealing and engaging than text. Likewise, Vyond is the perfect candidate to be on this list. It helps users create powerful and dynamic video presentations that can lighten up an otherwise dull business meeting. It provides users with the tools they need to create interactive media without any technical knowledge.
It allows you to create character-driven stories and visualize data to engage and inform your audience. Its novel animation features are motivational enough for you to invest in this software. Vyond can also help in creating GIFs that can be used to add some humor to your presentation.
Verdict: Vyond comes with all the features you would now have come to expect from a presentation software. Some customers have complained about its complexity and high premium price. However, its ability to create short video clips and GIFs gives it a special appeal.
Price: $39/month-$89/month
Website: Vyond
Best for creating presentations on Apple iOS devices exclusively.
Trial: 7 Day free trial.
This Apple-exclusive software helps users create beautiful and engaging presentations that can do wonders for your career. With a huge gallery of templates, designs, and fonts to choose from, Haiku Deck is fairly simple to use.
This software is hosted on the clouds and can save files automatically. It also allows users to download presentations in PPT format and also facilitate video presentations with audio narration. Apart from royalty-free images, you will also find graphs and charts to add that aesthetic charm to your presentation.
Verdict: Haiku Deck lays a huge gallery of fonts, images, templates at the disposal of its users. It is very simple to use but is only available for iOS devices. No other software has as vast a gallery of royalty-free images as Haiku Deck
Price : Free version, Premium – $5/month – $100/month.
Website : Haiku Deck
Best for the creation of conversational presentations for all platforms.
Trial : 14 Day free trial
Prezi launched itself in the market as a more creative alternative to the existing PowerPoint, and in many ways, it has held to its claims. It is more suited to users who want to create an organic and conversational presentation without breaking a sweat.
Prezi allows users to import PowerPoint presentations and transform them into their own little Prezi presentations. The content is imported without any hassle. The tool also offers analytics, so users can now analyze the performance of their published presentations.
Verdict: Prezi is easy to use and can help users create mind-blowing presentations with the help of its huge gallery of templates, designs, and fonts. Although expensive, its amazing UI and expansive features are worth it.
Price : Free version, Premium – $5 – $59
Website: Prezi
Best For online cloud-based collaboration, creation, and editing of presentations.
Trial: 14 Day free trial
Google Slides offers excellent and convenient flexibility to its users who want to create engaging presentations. It is loaded with impressive features, themes, fonts, animations, and embedded videos. It allows multiple people to collaborate on the same video from a variety of different locations.
Suggested reading =>> How to add a voice recording to Google Slides
Although it is cloud-based, it offers offline editing and presenting as well. Users can download slide presentations in PPTX formats. For extra convenience, it provides users with chat, comment, and review features to facilitate real-time collaboration.
Verdict: Google slides is widely popular, accessible, and free to use. It is great for students and novice users who want to try something other than PowerPoint, yet still, keep things simple.
Price: Free Presentation Software for G-mail and Google account users. Premium plan @ $6/month
Website: Google Slides
Best for creating presentations for Apple product users like Mac and iPhone devices.
Apple’s Keynote comes preinstalled in its Mac and iPhone devices. It has an intuitive interface that helps users create visually arresting and informative presentations without breaking a sweat. It offers live collaboration with multiple users through its chat feature. Keynote presentations can be controlled remotely through mobile devices like iPhone, iPod, and iPad.
Comparatively, it also has a better transition and animation effects than most free presentation tools. Moreover, you can also use Apple pencil to create drawings on the tools with the help of your iPad. Apple’s Keynote offers real-time collaborative file editing to its users.
Verdict: Keynote is to Apple is similar to what PowerPoint is to Microsoft. It has all the features you would need to create a visually appealing presentation. However, it is only exclusive to Apple devices.
Price: Free Presentation Software for Apple product users.
Website: Apple’s Keynote
Best for cloud-based presentation management.
Slides is a software that offers users a platform to create beautiful presentations with the help of a very simple user interface and effortless collaboration. It facilitates cloud-based presentation management with great flexibility and convenience.
Slides can easily help users import PDF’s to be processed into slides presentations. It allows users to publish their presentations online so other users can have access to it too. It uses the power of two browser windows to provide features like a presentation view.
Moreover, slides also present users with the opportunity to broadcast their presentations live to remote audiences and also edit their presentation live while their online eyes watching. It also offers offline presentation as the file can be downloaded on PDF file, HTML, CSS, and JS bundle.
Verdict: With its offer of live presentation broadcasting, Slides is a favorite of many employees working in managerial roles. It is also quite cheap, however, it does need high-speed internet to function smoothly.
Price: $7 – $18/month
Website: Slides
Best for creation, collaboration, and broadcast of published presentations.
Trial: None
Zoho Show is a web-based software that enables users to create, collaborate, broadcast, and publish presentations instantly from your web browser. Its best feature is its ability to be both highly flexible and customizable.
It facilitates direct integration of presentation with an existing website through an iFrame code snippet. It offers users the opportunity to publish their presentations internally for the entire organization or the general public.
It has an array of modern and sleek designs, templates, and fonts to choose from. You can also share presentations with non-Zoho users with its expirable URL sharing feature. It also has a dedicated IOS and Android applications to create presentations on smartphones and tablets. You can also live-stream your presentation online via Android TV, Apple TV, or Chromecast.
Verdict: Zoho Show offers an affordable plan that facilitates the creation, sharing, and broadcasting of visually engaging presentation that seamlessly integrates across multiple platforms and browsers. However, a limited number of templates will be something that sticks out like a sore thumb for those who expect more.
Price: Free personal plan. $5 -$8/month– premium plan.
Website: Zoho Show
Best for Sales and Marketing teams to create design-focused presentations.
Custom Show is a robust design-focused presentation tool that is solely focused on meeting the demands of the marketing and sales teams. Marketing and sales professionals can create beautiful presentations using the tool.
It also seamlessly integrates with tools like SalesForce to allow users to track the progress of their presentation. The presentation created on Custom Show can be shared by multiple people at the same time. Users can also add music, videos, and other brand assets to their presentations while using Custom Show.
Verdict: This software is a boon for sales and marketing professionals, thanks to a simple UI and a system that allows them to track the performance of their presentation online. It is also great for personalized branding.
Price: Free version available, subscribers have to send an email to their team and they will revert with the quote for the premium version.
Website: Custom Show
#12) AhaSlides
Best for creating presentations that facilitate live interaction from your audience. Pricing: Trial – None. Free plan available.
AhaSlides is on a mission to make presentations less boring. It focuses on the power of interactivity between the presenter and the audience to create wonderfully exciting and engaging presentations for use at work, school or any social event.
Users get access to an ever-growing list of slide types, including multiple-choice polls, scale ratings, brainstorming sessions, and even fun quizzes and games, to create an interactive presentation.
The audience joins the presentation via their phones and can interact with each slide as the presenter presents it in front of them, making for a more involved, more invigorating experience for everyone.
Verdict: AhaSlides is a simple and super easy-to-use tool for anyone who wants to create more excitement in their audience. The free plan is quite generous, especially in comparison with other interactive presentation tools out there, and its wealth of features help you create a truly engaging dialogue with your audience within minutes.
Price: Free plan available. Paid plans range from $1.95 p/mo for an educational plan, up to $49.95 p/mo for large events. One-time plans are also available from $2.95.
Presentation Software has evolved and can offer so much more than the days of creating simple PPT presentations. Managers and employees want to impress their colleagues and cement their position in the company they work for. The above-mentioned presentation tools can do the trick for you.
We have spent hours going through the intricate details of every software on this list. Their features, pros, cons, and their compatibility across browsers and platforms were all considered before shortlisting them. Only the most popular and best-reviewed PowerPoint alternatives were chosen to grace our list.
Now, if you are looking for an app that is affordable and easy to use, then we recommend you go for Google Slides.
If you consider yourself a pro in creating the presentation and want to create more compelling slides than we suggest you use Prezi or the AI-powered Slidebean. If you are Apple loyalist, then Apple’s Keynote and Haiku Deck’s exclusive features will be enough to satisfy your requirements.
By Joe Warnimont October 3, 2020
Since it seems like just about everything is moving away from software and into browser-based systems, it’s prudent to assume that designers are coming out with browser-based CSS3 slideshow tools to create minimalist and easy to implement slideshow tools for your own online creations.
The coolest part of the slideshow tools is that they utilize Javascript, HTML, and CSS, allowing for a simple process for designers with that type of knowledge. Not to mention, most of the best slideshow tools are completely free to download, allowing you to generate beautiful slideshows without any investment or work involved.
Keep reading to figure out which of these browser-based CSS3 slideshow tools are perfect for your next design project, and feel free to bookmark the pages to keep them in your memory for the future.
S5 is considered a simple standards-based slideshow tool, meaning that it’s based entirely on XHTML, CSS, and JavaScript. What’s cool is that it all comes in one file, and you can download it to use for your online projects and even generate a printable version for clients or site visitors as well.
The point of this tool is so that anyone familiar with CSS can implement their own online slideshow within seconds. The website even offers an introductory demo slidehow for you to click through and see exactly how it looks once it’s done. When the slideshow is in your browser, a visitor can use several buttons to advance through the show, such as the space bar, Enter key and arrow buttons.
The Slides tool is a free option for creating your own browser-based shows, slide decks, and presentations, all of which use modern presentation tools and a cool editor that sits right in your browser.
You don’t have to download anything, unlike software such as PowerPoint, and all of the work is stored securely on servers for you to access later.
Feel free to share or export the presentations as PDF files, and even tell your audience that they can print it out later. Finally, the slideshows are available to view on mobile devices, such as tablets and phones.
Stack is completely run through a browser, and it’s a scroll-based presentation tool for a more modern effect. This is a presentation library for you to choose from, and it has various ways to jump through the presentation.
For example, users can utilize the arrow keys, page up/down buttons, space bar or scroll function to move throughout the slides. Multiple key presses are available for skipping multiple slides. The browser-based tool is even responsive for viewing on various devices.
Here’s a tool that comes from Mark Lee on the Getting Stuck blog. He provides a simple image slideshow that rotates automatically and only runs on HTML and CSS. He even has a function that allows for people to scroll over the image and see a caption if they would like. All of the markup is offered in his blog post, and you can even ask him questions in the comments area if you can’t figure it out.
RemarkJS is a straightforward and simple in-browser slideshow tool. It’s Markdown-driven which is great for those who know their way around HTML and CSS. Remark uses smart extensions with Markdown. However, it also offers a few other additional features such as presenter mode so that you can leverage this tool as an alternative to PowerPoint or Keynote.
Additionally, RemarkJS supports syntax highlighting, various languages, slide scaling for responsive view, and touchpoints for easy mobile usage. All in all, it’s a simple tool because it allows you to simply write what’s on your mind without forcing you to do a lot of customization and styling. However, another big bonus from RemarkJS is its ability for collaborations and sharing of your slideshow too.
Consider the Jmpress browser slideshow tool if you’d like an option that’s quick and easy to download and implement.
The show works by using the space bar or arrows keys to navigate, and it utilizes CSS, HTML and JavaScript for creative animations and styles. Panning, rotating and scaling is offered, and the tool works with just about every modern web browser you can think of.
Some of the other cool features include custom animations, printability, presenter notes, routing, zoomable steps, plugins, keyboard controls, templating and nested steps. It’s truly one of the top options if you’re looking for a browser-based presentation tool.
Ancesor.js runs as a jquery plugin, with CSS and HTML components for a sleek and simple slideshow. The basic features allow for scrolling with your keyboard or mouse, and the slides can move horizontally or vertically depending on how you would like your show to turn out. Finally, the plugin is completely free and works in all browsers, so you shouldn’t have any problems with the implementation.
Yp next we’ve got Shower which is also built with HTML, CSS, and JavaScript only. It works in all modern browsers like the latest version of Chrome. As you’d expect from a presentation and slideshow tool, it is fully keyboard accessible. Another great feature of Shower is that it can easily print your slides or save them as PDF.
Slippy is offered through GitHub, and it doesn’t take long to implement. Once you’ve got it ready for use in your system, navigation is available with the left/right arrows and the space bar.
You can even double click to move onto the next slide. This tool provides a handy setting for jumping to a particular slide with the use of your number keys.
The Deck.js slideshow solution creates modern HTML and CSS-based presentations for people to show in class or work, and it has a quick download button for even the most basic learner.
Arrow keys are used to navigate through the show, and all slides are built on basic HTML, while the CSS defines what each state should look like. The standout feature for Deck.js is the deck navigation towards the bottom of the slideshow, which asks which page you would like to go to, or if you’d simply like to jump to the next slide.
If you’re looking for a slider with no JavaScrip or no jQuery involved, SliderCSS (as the name suggests) might be the tool for you. It’s a fast and responsive slider that’s also retina compatible for those wanting a great slideshow on higher resolution screens.
On the landing page, you’re free to browse and take a look at their live demos which will give you a great idea of SliderCCS’ capabilities. This slider works on all devices and browsers. You can also download a free slider generator that works on both, PC and Mac computers.
Fathom.js offers a way to make your slideshow with the simplest of markup, including CSS, HTML and JS. You have the option to download the plugin and use it through your browser, or you can create your own custom interface while using the demo to guide you.
Create your own interface, and use your mouse or keyboard arrows to flip through the slideshow without any problems. Mobile integration is offered, and form elements turn your show into a more interactive experience.
Each part of your slideshow is ready for you to customize it to your own needs. For example, a setting is available to sync your slideshow with a video of your choice.
Here we have reveal.js which is aimed to help you a great absolutely stunning presentation on the web; it’s free and comes fully-featured.
It’s actually an opensource project started by Hakim El Hattab with numerous contributors. Because reveal.js was built with open web, anything you can do with a website, you can do with this tool as well.
Some of its features include iframe support, nested slides, Markdown support, PDF export, LaTeX support, speaker notes, and auto-animation.
For those who aren’t the most comfortable with using code-based slideshow generators who still need to create an emended online slideshow, ComSlider might be the right tool for you.
It’s a free drag and drop slideshow creator with various design setting. Once you’re done creating your slideshow you can export it to embed it on your website.
Jassor is an inexpensive tool with a free account option with limited features. However, you can still make some great slideshows with the free plan.
Some of Jssor’s features include standard, jQuery, and minimized export code formats, full width and gallery modes, responsive design with touch swipe compatibility, over 200 slideshow effects and transitions, and over 30 professional demos as well.
Up next is Sequence.js which is a responsive, CSS and JS enabled slideshow tool. It’s perfect whether you’re looking to create slides, presentations, banners, and or whatever else you might need a similar slideshow functionality.
Since Sequence.js is responsive it also supports touch interactions such as swiping. Additionally, it comes with preload functionality, autoplay, cross-browser compatibility, and over 30 API integrations for even further slideshow customization. It’s a well-developed, feature-rich tool.
If you’re much more interested in a slideshows tool similar to PowerPoint or Keynote, you might like Google Slides. Their presentations are completely online and browser-based which makes it great for collaborations and easy for embedding into your website.
However, it’s still a powerful tool that can make detailed and extensive presentations as much as PowerPoint or Keynote would.
Now that you’ve had a chance to check out some of the best browser-based CSS3 slideshow tools, start playing around with them to see which ones work for your projects.
Most of them are completely free, so implement them at will, and let us know in the comments section if any problems arise.
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Make perfect slides for speeches and talks
Best for branding, best for marketing, best for themes, best for media, best unique.
The best presentation software makes it simple and easy to create, manage, and share slideshow presentations.
1. Best overall 2. Best for branding 3. Best for marketing 4. Best for themes 5. Best for media 6. Best unique 7. FAQs 8. How we test
Presentation software runs at the heart of business sales, management, and development, so it's important to ensure you have the best presentation software for your needs. This is especially when looking to share ideas, concepts, and workflows, and the ability to present these in a simple and understandable way is essential.
However, while presentation software has been traditionally limited to text and images, it has widened its ability to work with different media such as video and audio.
Therefore it's important for the best presentation software to not simply be easy and simple to use, but also be able to support additional media so that presentations can be more engaging, lively, and ultimately serve their purpose in educating and updating their intended audience.
Below we've listed the best presentation software currently on the market.
We've also listed the best free presentation software .
The best office software in the world is: Microsoft 365 There are many different office software suites out there, but Microsoft Office remains the original and best, offering an unsurpassed range of features and functionality that rivals just can't match.
Even better, Microsoft 365 - previously branded as Office 365 - is a cloud-based solution which means you can use it on any computer, mobile device, or smartphone, without having to worry about compatibility. All your files are saved in the cloud and synced between devices, so you can begin work on a document at home or in the office, then continue working on it on the go.
You can sign up to Microsoft 365 here .
Why you can trust TechRadar We spend hours testing every product or service we review, so you can be sure you’re buying the best. Find out more about how we test.
Our expert review:
For most people, Microsoft 's PowerPoint remains the original and best of all the presentation software platforms out there. While other companies have managed to catch up and offer rival products worthy of consideration, the fact is that PowerPoint's familiar interface and ubiquitous availability means it remains a favorite for the majority of people.
On the one hand, it's long been a staple of the hugely popular Microsoft Office suite, meaning that for most users this is going to be the first - and last - presentation software they are going to need to use.
Additionally, Microsoft has made PowerPoint, along with their other office products, available as free apps (with limited functionality) on both iOS and Android for mobile use, meaning it's even harder to avoid them. And this is before we even consider the inclusion of PowerPoint in Microsoft's cloud-based Microsoft 365.
It does everything necessary that you'd expect of presentation software, allowing you to add text and media to a series of slides, to accompany a talk and other presentations. There are easy-to-use templates included to help spice things up a little, but even a general user with little experience of it is likely to find themselves able to use PowerPoint without much trouble at all.
Overall, it's hard to go wrong with PowerPoint, and although Microsoft 365 has a nominal cost, the apps are free to use even if they do have more limited functionality.
Read our full Microsoft PowerPoint review .
Our Microsoft discount codes can help you save on your next purchase.
Reasons to avoid.
Branding says a lot about a business, and it’s something firms need to get right from day one – from a good logo to a suitable font. CustomShow is business presentation software that puts all these elements of branding first.
Using the system, you can design and present customized, branded presentations that reflect your company and the products you offer, featuring the aforementioned logo and custom fonts. As well as this, you get a slide library and analytics to ensure your presentations are a success.
What’s more, you can import presentations into the software, and use it to tweak them further. There’s also integration with SalesForce , and because the platform is cloud-based, you can access your presentations on computers, tablets, and smartphones.
Considering the focus on branding, this offering could be good for marketing and sales teams, and it's used by major companies such as HBO and CBS Interactive.
Just like CustomShow, ClearSlide has a niche focus for companies. The platform is targeted at firms looking to generate successful marketing campaigns, pushing sales via presentations (and more), not least through a range of analytics and metrics to work for sales and marketing.
With the product, you can upload a range of files, including PowerPoint, Keynote, PDF, and Excel. ClearSlide is integrated with other platforms, including Google Drive, Dropbox, and Salesforce.
This system is pretty complex and may offer too many irrelevant features for some businesses, but you can create customized content that reflects your company and the message you’re trying to get out to customers. There are also some good metrics and analysis features, and you can sign up for a free trial before making any decisions.
The real strength of ClearSlide comes from its focus on sales and marketing data, not least being able to track user engagement alongside other metrics.
Any presentation app will allow you to personalize your slides to at least some extent, but Haiku Deck goes one step further than the competition. It comes with a wide range of themes suited to different needs, and you also get access to 40 million free images from the Creative Commons collection.
When it comes to creating a presentation, you have the option to do so on the web, which means your presentation is accessible across a range of mobile devices as well as desktops. Regardless of the device used, you’re able to select from a variety of different fonts, layouts, and filters to make the perfect presentation.
The great thing about these various customization options is that they’re categorized into different industries and use cases. For instance, you’ll find themes for teaching, cooking, real estate, and startups. Most of the features require you to be online, but hopefully, you’ll have a sturdy net connection wherever you go.
It’s all too easy to end up creating a presentation that’s unappealing, and the last thing you want to do is make the audience fall asleep. SlideDog lets you combine almost any type of media to create a rich presentation that’s sure to keep the viewers’ peepers open, avoiding the ‘cookie cutter’ look that makes presentations seem dull.
Marketed as a web-based multimedia presentation tool, it gives you the ability to combine PowerPoint presentations, graphics, PDF files, Prezi presentations, web pages, pictures, videos, and movie clips. You can drag these into custom playlists and display them to your audience with ease.
You’re able to remotely control your presentations and playlists from your smartphone, the web, or a secondary computer, and there’s also the option to share slides in real-time. Audience members can even view your slide from their own devices by clicking a link. That’s a handy feature if you’re looking to create an immersive presentation experience.
SlideDog is probably the cheapest of the presentation software featured, with a free account that will cover the essential features. However, for live sharing and premium support, you need to upgrade.
Read our full SlideDog review .
Prezi is one of the more unique presentation tools. Instead of presenting your graphics and text in a slide-to-slide format, you can create highly visual and interactive presentation canvases with the goal of “emphasizing the relationship between the ideas”.
Presentations can also be tailored to the specific audience, as this is a flexible platform that’s capable of skipping ahead, or veering off into a side topic, without having to flip through all the slides to get to a particular bit.
For business users, there are a variety of handy tools available. By downloading Prezi , you can build and edit presentations with your colleagues in real-time, which is perfect for companies with teams based around the globe.
When you have created a presentation you’re happy with, you can present it live (in HD) and send a direct link to viewers. There are some analysis tools here, too – you can see who’s accessed your presentation, which parts of it, and for how long. The app is available for Mac and Windows devices.
Read our full Prezi review .
Google Slides is part of the Google Workspace (formerly G Suite) office platform intended as an online alternative to Microsoft Office. It may seem a little limited by comparison to PowerPoint, but as it's browser-based that means cross-platform compatibility. Additionally, it allows for collaborative work, and Google Slides really works well here. On top of the fact that it integrates with the rest of the Google Workspace apps, not least Google Drive, and you have a contender.
Zoho Show is another of the many, many tools and apps that Zoho has made available for business use. It also operates in the cloud so it's accessible to any device with a browser, and it also allows for collaborative work. You can also easily share the link for users to download, or provide a live presentation online. The updated version has a simpler and easier to use interface and comes with a free version and a paid-for one with expanded features.
Evernote is normally thought of as just note-taking software, but it does provide the option to create a presentation you can share online or with an audience. In that regard, it's a little more limited than the other options in not being dedicated presentation software. However, as an easy and handy way to pull together a presentation quickly, it could serve as a backup or last-minute option, especially if Evernote is already being commonly used by you.
LibreOffice Impress is part of the open-source suite offered as a free alternative to Microsoft Office, and comes with a powerful array of tools and editing options for your presentation, not least working with 3D images. It's supported by a large community, so it's easy to find an array of additional templates. If there is a limitation it's that it's software you download and install rather than web-based, but any presentations created should be easily portable to the web if needed.
Adobe Spark does things a bit differently, as rather than just use images it's geared toward video as well. This makes for potentially more powerful multimedia presentations, especially as Adobe also has a big selection of photos and images available for its users. There is a free tier for core features but requires a subscription for custom branding, personalized themes, and support.
Slides comes with a lot of features in an easy-to-use interface, and involves setting up presentations using drag and drop into an existing grid. It's also internet-based so there's no software to download, and it only requires a browser to use and access.
Which presentation software is best for you.
When deciding which presentation software to download and use, first consider what your actual needs are, as sometimes free platforms may only provide basic options, so if you need to use advanced tools you may find a paid platform is much more worthwhile. Additionally, free and budget software options can sometimes prove limited when it comes to the variety of tools available, while higher-end software can really cater for every need, so do ensure you have a good idea of which features you think you may require for your presentation needs.
To test for the best presentation software we first set up an account with the relevant software platform, whether as a download or as an online service. We then tested the service to see how the software could be used for different purposes and in different situations. The aim was to push each software platform to see how useful its basic tools were and also how easy it was to get to grips with any more advanced tools.
Read how we test, rate, and review products on TechRadar .
We've also featured the best alternatives to Microsoft Office .
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Nicholas Fearn is a freelance technology journalist and copywriter from the Welsh valleys. His work has appeared in publications such as the FT, the Independent, the Daily Telegraph, The Next Web, T3, Android Central, Computer Weekly, and many others. He also happens to be a diehard Mariah Carey fan!
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Whether you’re a student, a professional, or a presentation aficionado, you’ve probably heard of Google Slides, the browser-based presentation tool from Google Workspace. Google Slides has been steadily gaining in popularity over the past few years, with more and more users keen to make use of its easy-to-use interface and collaboration features.
As presentation enthusiasts (which is, let’s be honest, a polite way of saying nerds), we at BrightCarbon know Google Slides inside out. We’ve created this extensive guide to cover absolutely everything you need to know about Google Slides — from the basics through to more advanced features — so you can take your presentation projects to the next level.
Whether you’re an experienced presentation creator or a total beginner, this is the ultimate guide for you! If you’re new to Slides, you can work your way through the sections from start to finish. If there’s something in particular you need help with, navigate to the section that interests you most by clicking one of the topic links below. This is a really in-depth guide, so bookmark the link and add it to your favourites to come back to. If you want more hands-on help, we also offer paid-for Google Slides training with an expert trainer.
Is google slides free.
Understanding the menu bar, understanding the toolbar, using the theme builder, using and creating themes, using the explore tool.
Inserting and editing text boxes, advanced: text formatting, inserting tables, adding fonts to slides, creating content in google slides: shapes and images, inserting and editing shapes, inserting and editing images.
Inserting media, creating content in google slides: animation and interactivity, making movement, advanced: linking and hyperlinking, getting the most out of cloud and collaboration features, cloud working, offline working, saving your work, advanced: converting to and from google slides, presenting and printing.
Getting even more out of google slides, more google slides resources, resources for making better presentations, get involved with our google slides masterclasses.
Here we cover the basics of using Google Slides, from creating a brand-new presentation to setting up a slide theme.
Google Slides is free to use across web, mobile and desktop apps, as long as you have a free Google account. Businesses can upgrade to a paid-for version of Google Workspace, but within that, Google Slides is exactly the same product as in the free version of Google Workspace and offers all the tools individual users are likely to need. In fact, at the time of writing there are no differences between the paid version and the free version!
Creating a new Slides presentation
To use Google Slides you need to sign up for a free Google account. You can create one here .
From Google Drive , click New at the top of the left-hand dashboard, then choose Google Slides > Blank presentation . There’s also an option to build your Slides deck from a template – we’ll cover that later .
If you’re working from the Slides homepage , simply click the blank template with the plus sign which sits beneath the Start a new presentation header in the top left of the main page.
Once open, you can rename your new Slides deck any time by clicking the Untitled Presentation box in the top left. So can your collaborators – we’ll introduce them properly later .
Changes are saved automatically when working online. This is why there’s no Save button in Google Slides. We talk more about saving your work later on .
To add a new blank slide, right click one of the slide thumbnails in the left-hand panel and select New slide . This new slide will use the same layout as the one you right clicked on ( more on layouts later ). To create a slide that is identical to an existing slide (including content), right click the thumbnail and select Duplicate slide .
To remove a slide, click on the slide thumbnail that you wish to delete and hit the Delete key on your keyboard, or right click and select Delete .
If there’s a slide you want to keep in your deck but don’t want to show when presenting, you can hide it. Right click the slide thumbnail and select Skip slide . The slide thumbnail will fade back. When you are in slideshow mode this slide will no longer show. To unskip a slide, right click the thumbnail and click Unskip slide .
The menu bar covers all the key functionality you’ll need to get started building your presentation. You’re likely to have come across many of these options before in other software, so we’ll focus on some of the more Google Slides-specific functionality below.
The File tab has all the basics for sharing, editing, and toggling settings.
The Share button lets you share your presentation with others. To learn more about sharing and privacy settings, see Cloud working below .
Make a copy lets you create a copy of either your entire presentation or of a single slide. This is great if you want to play around with edits on a deck or slide without editing the original document.
Version history allows you to see past iterations of a document, which can be incredibly useful. We talk more about Version history in the Viewing and saving your work section below .
Publish to the web lets you publish a non-editable version of your presentation that can be viewed via a link or embedded on a web page. This is a great feature if you want a larger audience to see your final, finished piece of work. Click Share , then Publish to the web , select either Link or Embed , adjust any relevant settings, and hit Publish .
Language lets you change the language of the document so that spelling is checked correctly. Tip: If you change from US to UK English, your measurements will change from imperial to metric — useful to know!
Page setup lets you format your slides to suit your needs. You can find more info about setting up pages here and in our blog post, How to change slide size in Google Slides .
This handy feature allows you to send an approval request to anyone who needs to give your presentation the final once-over — for example, your manager. To use this feature, simply click Approvals and the Approvals pane will appear. Click Make a request to send the deck to your chosen reviewers. You can toggle editing privileges or add a message before clicking Send request. You can also add a due date. Your chosen approver will see a message that says Pending approval at the top of the presentation when they open it. They can click to open a sidebar that allows them to see other reviewers, read your message, and see the due date if one has been assigned. Once they’ve approved the deck, you’ll get a notification to let you know.
The Edit tab houses some of the simplest — but most useful — tools you’ll use in Slides. Here you can find the expected Undo and Redo buttons for taking edits a step forward or back and options for Cut , Copy , and Paste . A particularly handy tool is Find and replace . If you have a word or phrase running throughout your presentation that needs changing, type it into the Find dialogue box and type your alternative into the Replace box. Then hit Replace to go through each instance individually, or Replace all for a blanket change across slides.
Tip: A lot of these actions can also be controlled using keyboard shortcuts . We’ve compiled a list of the most useful keyboard shortcuts for Slides in a handy PDF. Click here to download it for free and check out our favourite Google Slides shortcuts for increased productivity.
The View tab is used to change screen setup, open side panels, and toggle grids and guides on and off. You can also toggle guides by right clicking your slide and selecting Guides from the drop down menu.
To edit animation and transitions in your presentation, click Motion. Here you can view all animated objects in your presentation. To animate an object, select it and click Select an object to animate in the Motion pane. Click here for more about using animations and transitions .
Click Theme builder to view the theme for your document. We’ve got a whole section about using theme builder later on.
Grid view shows your slides in grid formation so you can see an overview of your whole deck rather than looking at things one slide at a time. In Grid view , you can reorder slides by dragging and dropping them — a handy way of rearranging things in your deck. To toggle Grid view off, go back to the View tab and untick it. Alternatively, you can toggle between Grid view and Film strip view (default view) by clicking the icons at the bottom of the sidebar on the left.
Guides lets you add guide lines to your presentation by right clicking on the slide or by clicking the Add vertical/horizontal guide buttons. Once you’ve added guides you can click and drag to rearrange them. By selecting Show guides or Clear guides you can toggle them on and off.
Top tip: It’s best to add the guides through the theme builder to ensure that they’re locked on the slides and you can’t accidentally click and edit them.
The Insert tab is where you add text, shapes, videos, images, and more to your slides. We go into more detail about inserting and editing images later .
Click on the following links to get more information about how to use features including text boxes , audio , shapes , tables , and charts .
You can add Word art to your presentation by clicking Word art from the Insert tab and then entering your chosen text into the box that appears at the top of the screen. You can then edit the font or colour of text in the toolbar. Learn more about the toolbar here.
Tip: Word art can also be really useful for quickly resizing large numbers and statistics. If you have a break slide and want to have a large number on there, it’s quite difficult to adjust it to the correct position. Word art treats the number as an individual object, not text. That way you can resize it in the same way you would resize any other object.
Here you will find tools to help you customise your slide. You can format tables, images and other objects here, along with text. There are also some text formatting options that can ONLY be found through this menu, such as size, colour, and capitalization.
Go to Text to see a range of ways you can adapt the look and feel of text. Here you can change the Size , Colour , Capitalisation , and more. If you need to add numbered footnotes to your presentation, you can use the Superscript and Subscript options.
Below Text is Align and indent . Here you can choose whether your text aligns to the left , right , or centre margins of the text box it sits in. You can also choose Justified for text paragraphs, spacing the text out evenly to fall flush with both margins.
Tip: The easiest way to align your text is to select it and then use the Align button in the toolbar to make the alignments.
Under Borders & lines you can create and edit a border for your object, change its colour, style or increase/decrease its line thickness. To remove all formatting changes to your object, click Clear formatting . Under Borders & lines you can create and edit a border for your text box, change its colour or increase/decrease its line thickness. To remove all formatting changes to your text, click Clear formatting .
Slides has some more advanced tools for formatting text, we talk about these later on .
The Slide tab has more ways to add and remove slides from your deck. You can use it to apply a layout from your theme builder by clicking Apply Layout , or open the Motion pane to select a new transition by clicking Transition . Change background opens up a new window where you can choose a colour fill or image fill for your slide. Once selected, you can choose whether to apply it to a single slide, or click Add to theme and apply it to your overall theme.
The Arrange tab includes the alignment tools. You can use these to easily arrange and position objects in an ordered way. Tip: It’s worth noting that right clicking on objects and then using the alignment options on that menu is a lot more practical!
There’s a lot of easy-to-miss functionality hidden in the Tools tab.
The Spelling menu houses standard tools such as Spell check . Personal dictionary lets you add words and phrases that wouldn’t show up in a normal dictionary. This way, these words don’t get flagged as misspelt. This would be useful for a company name, for example.
You can also find the standard Dictionary feature in the Tools tab.
Unlike the Tools tab in Google Docs, Google Slides unfortunately doesn’t have an option for viewing word count. A way to see the word count for your presentation is to click File > Download as > Microsoft PowerPoint (.pptx) or Plain Text (.txt) , or copy and paste the text from your presentation into a Google Docs file.
From the Tools tab you can also open up the Preferences window. There are lots of features in this window, so it’s well worth exploring! Here you can toggle some standard Slides features on or off, such as Automatically detect links or Automatically capitalise words . This could be useful if you have a particular style you need to adhere to, such as all lowercase. You can also toggle Smart Compose and Smart Reply on and off to help you write sentences and comments using predictive text. Clicking on the Substitutions tab in the Preferences window, which allows you to set up autocorrect actions where you type one thing and it automatically replaces it with something else. This is great for copyright symbols, trademarks, superscript and subscript.
If you’ve previously presented your deck and allowed your audience to ask questions using the Q&A feature, you can view the history of this by clicking Q&A history – handy if you need to remind yourself of common questions asked!
The Tools tab is also home to the Voice type speaker notes feature, which we cover here .
You can click Linked objects to open up the Linked objects pane, which allows you to find and update charts, tables, or slides that are linked to other files, such as Google Sheets. This makes it easy to keep your data up to date across different Google Workspace documents.
The Tools tab also houses Accessibility options. Click on Accessibility to toggle useful accessibility features that help make Slides easy for everyone to use, such as screen reader, braille support and screen magnifiers.
Finally, the Tools tab is where you can find the Activity dashboard (as long as you’re part of the same organisation as the file owner).This useful feature allows you to track viewers, comments, and sharing history for your presentation. It also gives you the option to adjust privacy settings, helping you keep total control of your work while enabling easy collaboration.
There’s a lot to cover here, so see below for more on using Extensions in Google Slides.
The toolbar is home to all the helpful tools you need to create a dazzling presentation. We’ll guide you through some of Slides’ more unique tools so you’re ready to get stuck in with confidence. Note that the toolbar changes depending on what you click on — for example, if you click on an image, it will display options for formatting and replacing that image. These will be hidden when you click off the image.
Paint format: This handy tool allows you to copy and paste the formatting of one object and apply it to another. Select a shape and click the Paint format tool. Then select another shape and watch the formatting of the first shape (fill colour, line colour, line width) be applied. You can also double-click the paint format tool to continue applying the formatting across multiple objects! To turn the paint format tool off, simply press Esc .
Zoom: Google Slides’ zoom functionality is somewhat limited. Selecting the Zoom button in the toolbar only allows you to zoom to 50, 100 or 200 percent. One way to more accurately adjust your zoom increments is to use the keyboard shortcuts CTRL+ALT++ and CTRL+ALT+-. Tip: After clicking the Zoom button in the toolbar, you can select a particular area on your slide to zoom in on by drawing a box over it.
Image: You can use the Image button to insert images from Drive, the web, Google Slides, your webcam, from your computer, and more. However, Slides has a lot of functionality for inserting and editing images that isn’t confined to the toolbar. Learn more about inserting and editing images in Slides here .
Bullet points: While we don’t recommend presenting lots of bullet points and text-heavy content , the bullet tool is quite easy to miss in Slides, so we thought we’d call it out here for those of you wondering how to add bullet points to your presentations! The Bulleted list drop down sits towards the end of the toolbar . Simply highlight your text, select the drop down, and choose the type of bullet you wish to use. Next to the Bulleted list is the Numbered list , which you can use if you want to use numbers and letters to organise your text points instead. You can also use CTRL + SHIFT + 8 to transform your text into a bulleted list, while CTRL + SHIFT + 7 will give you a numbered list.
Align: The best way to align text is to select it and then click on the Align button in the toolbar . Click to show a drop down menu which will allow you to justify selected text , centre it, or align it left or right.
The Theme builder (known as the Slide Master in PowerPoint) controls the look and feel of your deck. Use it to set custom layouts, backgrounds, colour schemes and fonts for all your slides. It’s best to set up the theme builder at the very start of your project to create a consistent set of slides. Be mindful if you edit the theme slide; any changes to the theme will retroactively affect the slides you’ve already built, so be sure to check through the whole presentation afterwards!
Theme builder: To launch the theme builder go to the Slide tab in the menu ba r and click Edit theme . You can also access this by clicking View in the toolbar and selecting Theme builder . Down the left hand side you will see a number of different slides. At the top is the theme slide. This is like the control centre for the rest of your deck. Any changes you make to this slide will be applied to all other slides in the theme builder, and all slides within your presentation, too.
Slide layouts: If you want to make a specific type of slide, like a title slide or agenda slide, you’ll want to edit the different slide layouts which sit below the theme slide. You can make small tweaks, like adjusting background colours or adding images, or larger adjustments, like repositioning text boxes. Unlike with the theme slide, these changes will not be applied to all slides; only slides which use that specific layout will be affected.
To edit a layout, first locate it down the left hand side of the theme builder view. You can also create a new one by right clicking on any layout and choosing New layout . Once you have the right layout selected, you can begin editing it like any other slide. Add, move, alter, or delete objects to achieve your desired layout style. Right click on the layout in the left hand panel and select Rename layout . A new window will appear where you can give the layout a new name, like ‘Agenda slide’.
Applying layouts to slides: When you are done editing your layouts, have a thorough check over your presentation. Once checked, you can exit the theme builder by clicking X in the right hand corner. All changes will be automatically saved.
To apply a particular layout to a slide, right click the slide thumbnail in the left hand panel and click Apply layout . This will bring up all the layout options from the theme builder for you to choose from. Need a bit more info? Check out our article on editing the Google Slides theme builder and layouts .
Themes are a collection of slide layouts that you can apply to your presentation. Google Slides comes with a number of pre-made themes that you can use straight out of the box, or customise via the theme builder for a more personalised look and feel.
You can also create your own, personalised theme. To do this, open up a blank presentation and make the necessary edits to the theme slide and layouts, as explained above . Then go to the Slides home screen , select Template gallery in the top right. When the new window opens up you can submit a new template in the top right corner. In the next window you can choose a presentation to use as a template. You can also submit a copy of this file by checking the box at the bottom. Checking this box will duplicate your selected presentation and move it to your personal Drive. This means that nobody but you can edit it. This is very useful, as when you edit a deck that is saved in the template gallery, it automatically updates it in the gallery. It’s best practice to make sure nobody but you has access to the original file to help preserve it. Once you’ve set all that up you can create a new deck using that template by selecting New > From a template and navigating to it in the template gallery.
Choosing a theme: When you create a new Slides deck (by clicking + New and then Google Slides from your Google Drive homepage) you will be presented with a range of themes when your new deck first opens. You can also go to the Slide tab in the menu bar and select Change theme . You can click on any theme in the panel to preview it. Once chosen, simply close the panel by clicking the X in the right hand corner. To edit this theme, simply open the theme builder and follow the steps as explained above.
Changing the theme: If you are working from an existing Slides document and want to change the theme to one of Google’s preset options, go to the Slide tab in the menu bar and select Change theme to preview Google Slides’ pre-set options. If you choose a new theme, it will be applied to all of your existing slides, so check through all your slides once the change has been applied to ensure it looks how you want it to.
Tip: Once your content has been moved onto the correct template you can clean up other themes in the deck. First, navigate to View > Theme builder . By clicking the name of your theme, you can see the other themes in the deck in a drop down menu that appears. To delete them from the deck, simply click the name of the theme, then select the top panel labelled Theme and press delete . As long as no slides in the deck are using that theme, it will delete the theme (and all layouts connected to it) from your document.
Importing a theme from PowerPoint: Although you can import themes from one deck to another, it’s important to be careful when using the built-in Import theme function because it can merge with the existing one, causing irregularities. Also, your Theme builder can get cluttered with templates when slides are incorrectly copied and pasted from other sources. If you want to try this function out anyway, go to the Slide tab in the menu bar and select Change theme. At the bottom of the theme panel you can select Import theme . In the new window, navigate to the upload tab and click Select a file from your computer . Choose another Google Slides deck or PowerPoint file, and Google Slides will then extract the theme from it.
Because importing themes using the native function is so temperamental, we’ve discovered a workaround which works like a charm, and is especially useful if you have a PowerPoint theme that you’d like to import into your Slides deck. Find a deck on Drive that uses the theme you want to import into your Google Slides deck. Copy a slide that uses the correct template. Open up the deck that you’d like to import your theme into and paste your slide into it. Select Keep original styles . This will ensure that the entire theme is brought over (including fonts, colours, and guides) whilst keeping it separate from other themes in the deck. Now that your theme has been imported, you can create new slides within it by right clicking on the slide that has the correct theme and clicking New slide .
Changing and customising theme colours: To create a set of custom colours that appear in the colour palette for your theme, go to the theme builder , select colours just below the menu bar which opens up the colours tab on the right-hand side. You can change the colours for each theme from there.
Changing slide size: Google Slides defaults to 25.4 x 14.29cm, which is a 16:9 aspect ratio. Note that this is smaller than PPT, so if you’re copying objects or text from a PPT deck opened with Google Slides, they will paste into Google Slides much larger than the original.
There’s an easy way to toggle between set slide dimensions or create a custom size. Go to Page setup in the File tab. Use the drop down to choose a standard size (Standard 4:3 , Widescreen 16:9 , Widescreen 16:10 ) or choose Custom to input your own dimensions. Once chosen, click Apply .
If you do choose to use a custom size for your deck, make sure you do so with good reason. The standard 16:9 ratio is widely used because it fits perfectly on most widescreen screens and projectors. A custom size may not work so well, and may make inserting slides from other decks quite tricky! Learn more about how to change slide size in Google Slides .
Tip: It’s best to set a custom slide size before adding your content. Adjusting your slide size afterwards will stretch everything on the slide to fit!
The Explore tool has two key functionalities that we’ve found useful. Firstly, it generates suggestions for appropriate layouts based on what’s on your slide. Secondly, it allows you to search Google within your Slides document.
Opening the Explore panel
Accessing the Explore tool is simple. All you need to do is go to Tools in the menu bar and then click Explore in the drop down menu. After you’ve located, simply click — this will open the Explore panel sidebar.
Suggested layouts don’t only change when you update text. If you insert an image, graph, chart, or GIF, the layouts will also update to offer you more appropriate layout options for the specific type of visual you have included. For example, to insert an image, select Insert , choose Image , and choose one of the options provided to either upload an image from your computer, the web, drive, or another location.
Once you’ve selected a layout, any new slides you add from that slide will follow that same layout, helping you keep your presentation consistent. You can also use Explore to create different layouts for different slides depending on the content. However, be aware that your slide might need to follow a different layout to one you’ve used previously, and Explore won’t create any more layouts that are consistent with the first one. The individual layouts it suggests will be inconsistent with one another and so the more you use the Explore function, the more inconsistent the whole deck will be when it comes to things like title alignment and image positioning, etc.
Ultimately, this feature is good for giving you ideas for new layouts, but it’s important to be aware of potential inconsistencies across different slides.
Adding information from other documents or web sources
The Explore tool can do more than just create layouts — it also lets you quickly and easily locate something online or on Drive without opening a new tab on your web browser or exiting your presentation. All you need to do is navigate to Explore , type in a search term in the search bar, and your results will appear.
After searching for something, your search results will show in categories. There are three categories which will appear, Cloud search, Web, and Images.
Cloud search allows you to search through Google Drive, Gmail, and more. To filter by type, click the filter icon. It’s possible your administrator may have turned off this option, in which case it may not appear and you’ll need to search manually through Google Drive in another browser tab instead.
Web uses Google Search to help locate information from the web related to your presentation.
Images uses Google Image Search to aid in finding images from the web related to your presentation.
Let’s look at the Explore tool in action.
Let’s say you are giving a presentation on marine mammals, and you need to locate pictures of seals. Simply navigate to Explore , type ‘seal’ in the search bar, and press enter. Now, click Images from the three options just below the search bar.
To preview any images at a larger size, just click on them. If you decide you are happy with the image, simply click the blue I nsert button at the top of the preview window. If you’ve located an image you want to add to your presentation from the Explore panel and don’t need to preview it, all you need to do is click the + that appears on the top right corner of the image when you hover over it. The image will be added to the slide you have selected, with a link to the original source page attached.
Reminder: Consider usage rights when selecting an image. Be sure to consult guidelines on fair use and licensing when searching for images online. Site owners often use licences to indicate if and how others can reuse content on their sites. The licence details should provide guidance on whether or not an image can be used for your intended context, and whether to include appropriate attribution for the image if necessary.
Once you’ve selected your images, you can use Explore to place them in layouts by clicking the back arrow in the Explore panel until you get back to the layout options.
You’re not just limited to searching for images. Type a keyword into the search bar, click the Web tab, and you’ll be given Google search results related to your keyword. If you want to find out more, simply click on one of the links and a new tab opens in your browser taking you to that webpage. If you need to see more results, simply scroll down to the bottom of the Explore tab and select See all results on Google .
To locate files in Drive, simply search in the Explore tab using the process we’ve outlined above and click Cloud search in the three options below the search bar.
How to add an extension to Slides: Extensions (also known as add-ons) are independent apps you can add to Google Slides to increase its capabilities. You can find the full range of add-ons by clicking the Extensions tab in the menu bar and choosing Add-ons and then Get add-ons . This opens a new window with some featured add-ons, as well as a search bar that allows you to look for something specific. Once you’ve found one to try, click on it and then click Install . You may then be asked to verify your login details and allow permission settings. Once you’ve clicked Install , the add-on will be added to Slides. You can find all of your downloaded add-ons in Add-ons under the Extensions tab.
Our favourite add-ons and extensions: We’ve compiled a list of the handiest Google Slides add-ons that help us do our jobs better, so you can get some inspiration!
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To insert a text box, click the Text box button in the toolbar , or Insert > text box from the menu bar . Then, drop the text box onto your slide by clicking with your cursor. You can now begin typing. The majority of text editing tools can be found in the toolbar . Here you can change the font, colour, and size of your text, add bullet points, or change its alignment. We’ve put together a list of the 10 best fonts to use in Google Slides . It’s worth noting that not all text needs to sit inside a textbox. You can also type directly into a shape by simply double clicking it and starting to type.
Slides has a handful of more advanced tools for text formatting. Access them by selecting the object or text box you want to format, and clicking Format options to the far right of the toolbar or by right clicking on the object. This opens up a number of different options. Here we will focus on Size & rotation and Position .
The Size & rotation options allow you to resize objects more precisely. You can adjust the Width and Height of objects,, by typing directly into the provided input fields. If you want to resize your object without it being warped or stretched, check the Lock aspect ratios box.
The alignment tools will suffice for most users, but if you need more precision the Position option provides a more accurate way of positioning an object or text box on the slide. The Rotate tool allows pinpoint accuracy when rotating an object by enabling you to enter a specific degree. Size & rotation and Position format options can be applied to all objects on slides, not just text boxes!
Text fitting: Text fitting tools give you more control over how your text sits within a shape or text box. The Indentation tool lets you fine-tune paragraphs of text without having to alter the shape they sit within. You can play around with this by typing in the size of your desired indentation, in inches or centimetres (depending on your document’s language settings), into the provided input fields. Within the Indentation menu there are some further options for controlling indentations. Click the drop down labelled Special and select one of the following:
You can use indentations to control the spaces between bullet points and the text that connects them, too.
To automatically adjust how a text box interacts with the text within it, use the Autfo-fit function. This is found directly below the Indentation tool. You can choose from Do not auto-fit , (makes the text box height fully adjustable regardless of how much text used), Shrink text on overflow (to make the text smaller if you make the text box smaller), or Resize shape to fit text (to make the text box get larger or smaller to fit your text as you add or remove content). If you choose Shrink text on overflow, be aware that Google Slides adjusts your line spacing, font size and gaps between letters to ensure it all fits. Using this setting across the deck will make your text boxes largely inconsistent!
While Indentation allows you to fine tune specific paragraphs of text, Padding is used to adjust the spaces between the edge of the shape and the text. By adjusting the four Padding values (top, bottom, left and right) you can control the margins of your text box. For example, if you wanted to perfectly left-align an object with some text, you can adjust the left-hand margin to 0.
At the time of publishing, there is no way to fully wrap text around an image or shape in Google Slides — these tools are your best options! Read more text formatting tips.
To insert a table onto your slide, go to the Insert tab in the menu bar and hover over Table . In the drop down menu you are given the option to select how many columns and rows you want (for example, 2 x 5 ). Once selected, your table will appear on your slide.
You can now move it around your slide or make it bigger or smaller. Each cell can have its individual indentations and margins adjusted in the same way as a normal text box. You can add or remove columns and rows by right clicking on a cell and selecting the appropriate command. You can format the lines in a table by highlighting the cells and selecting the small arrow in the top right corner of the selection. This allows you to select the appropriate line in that selection, which will allow you to quickly edit all the lines at once.
At the time of publishing, Google Slides does not support custom fonts. You cannot import them, and there are currently no add-ons for custom fonts in the add-ons store. However, there is a way to add a few new fonts to your existing Slides font library. In the toolbar , click the font drop down and select More fonts . This opens up a new dialogue box with a selection of Google fonts that you can add to the default list. Click on a font to install it. Installed fonts will turn blue, with a blue tick next to them. To remove a font, simply click on it again and the blue tick will disappear. Once you are happy with the fonts you have added, click OK .
To insert a shape, click the Shape button in the toolbar, or Insert > Shape from the menu bar . Select the shape you want to use, then either:
Adjusting the size of Slide objects: Whether you’re working with an image, shape or text box, there are some simple but effective ways you can edit them to achieve a more customised look and feel.
To adjust the dimensions of an object, click it to make the blue adjustment nodes appear. Click and drag any one of these nodes to alter the size of your object. If you want to make your object bigger or smaller whilst maintaining its proportions, hold down the SHIFT key whilst dragging the corner nodes. You can also rotate your shape by clicking and dragging the small circular node above the object. Holding the SHIFT key will lock those rotations in 15-degree increments.
Grouping and ungrouping objects: If you have objects on your slide that intersect with one another — like a text box layered on top of a shape, or a complex bar chart — you may wish to group them so that they stay together in a particular order when moved or resized. Grouping is also very useful for applying edits to multiple objects at the same time.
First, select the objects you want to group together (it can be as many as you like). Then right click the objects and select Group , or use keyboard shortcut CTRL + ALT + G .
Now, when you select one object, all other grouped objects will be selected as well. This makes them easier to move around your slide and edit.
To ungroup your objects, select the group and right click on Ungroup , or press keyboard shortcut CTRL + ALT + SHIFT + G .
Note: you can only group elements that are on the same slide as one another, though it is possible to group shapes even if they are outside the bounds of your slide template.
Grouping objects can be helpful if you want to format multiple shapes or text in the same way at once. For example, if you need to change the font style, colour and size of all of your slide text, you can group the textboxes together and edit them using the ribbon as normal. These changes will apply to all elements within your group.
Using the alignment tools: To ensure that your slides are slick and professional, you need to use Google Slides’ handy alignment tools. To show you how to make the most of these tools, we’ll demonstrate how you could use them to format an agenda slide.
Select all four agenda points and right click on your selected object (or click the Align drop down in the Arrange tab). Here you will see a range of alignment options. Click Left so that all points line up along the left hand side.
Next, with all four points still selected, right click again (or click the Arrange tab again), but this time choose Distribute and then Vertically . This spaces all of your points evenly between the top and bottom point.
Now you have a perfectly aligned and distributed agenda slide!
Another handy tool here is Center on page , again found by right clicking on the object (or in the Arrange tab). Choosing either Horizontally or Vertically positions your selected object in the centre of the slide on the horizontal or vertical axis.
To insert an image, click the Insert image button in the toolbar, or go to Insert > Image from the menu bar to upload from your computer, Drive, Google photos, or even directly from your camera. If you have a web link for a specific image, select By URL and paste the link into the dialogue box.
Slides even has an in-built Google Image Search feature. Simply select Image > Search the web.
Note: Images sourced through this method claim to be copyright-free, but to be safe, it might be best to use images that you are sure are free or that you have permission to use.
Images need to be under 50MB, less than 25 megapixels and in JPEG, GIF, or PNG format to upload correctly.
You don’t have to stop at simply uploading your image. There are lots of ways you can edit an image to achieve a more polished, on-brand look and feel. Click here to learn how to make your slides more visual with clever image editing .
Cropping images: If you only want to show a specific part of an image, you can simply double click the image to start cropping. You can also click on the image and then choose Mask image (next to crop image ) in the toolbar. This will allow you to crop the image into different shapes such as a circle or a triangle.
Once the cropping interface appears, pull the black handles to adjust the mask that will hide the it parts of the image that you don’t want to see. This tool can be a little fiddly, and if you accidentally select one of the blue image nodes instead of a black handle, you could end up distorting your image instead of cropping it. If this does happen, just hit CTRL + Z to undo or hit the Undo button in the toolbar and try again!
More image formatting: There are some other formatting options available when editing images. Simply right click on your image and then choose Format options . Recolour allows you to recolour an image with a colour filter that’s based on your theme colours. Adjustments lets you adjust your image further by changing the opacity, brightness, and contrast.
Adding and editing GIFs: Google Slides is very GIF-friendly, and you can insert and edit animated GIFs in the same way as static images. If you edit a GIF (by cropping or resizing, for example) it will still work, playing in both Slideshow mode and on your slide as you edit! See more cool stuff on Google Slides and GIFs .
It’s all well and good knowing how to add images and shapes to Google Slides, but we want to show you how to use them more effectively to help tell your story better, too. At BrightCarbon, we strongly believe that text-heavy slides won’t help you achieve much besides sending your audience straight to sleep. When audiences are forced to read slides like this, they naturally tune out everything that the presenter is saying because it’s impossible to read and listen at the same time! So instead of presenting distracting slides like this, try toning down the text and introducing more visuals. People respond much better to interesting visuals, and what’s more, are much more likely to listen to what you, the presenter, is trying to say.
So, here are our four simple tips for using more visuals to not only make your slides look more attractive, but to increase audience engagement and help get your message across!
Use charts, processes, and timelines to relay information: Charts and timelines are an excellent way to show information visually, and help audiences see results or trends straight away. What’s more, they are an easy visual for anyone to create. We talk a bit about how to use linked charts elsewhere , so here’s an example of a simple but effective timeline, using nothing but Google Slides shapes. Looks better than a list of bullet points, right?
Use visual metaphors to help tell stories: Combining simple but striking visuals with a little bit of text can be a great way to get your audience thinking. This kind of simple imagery is great for segue slides or section headers (to change the tone before heading into a new section).
Replace bullet points with simple iconography: Consider removing large chunks of text and replacing them with simple icons that speak to the larger themes of your slide. Icons are much more visually interesting — and less daunting — than long blocks of text! Here’s a great tutorial that shows you how to make a lovely two-toned icon directly in Google Slides in less than four minutes!
Use high quality photography- not stock photo clichés: Before we move on to choosing the right images, it’s important to source images that you have permission to use. Aim to use high quality imagery from free websites like unsplash.com , rather than pulling straight from Google Images, where the majority of content is copyright-protected. Don’t underestimate the power of photography. The image choice you make will have an impact on how your brand is perceived. The right photography can create a positive atmosphere and sense of finesse around you and your presentation; cheesy stock images will have the opposite effect!
This image uses unrealistic and cheesy imagery that the audience may struggle to relate to. They may, as a result, not take you or your brand seriously. There’s also a lot of text on the slide, which the audience will read instead of listening to what you are saying.
This image, on the other hand, shows a more realistic depiction of events that audiences may be able to better relate to. Using high quality, modern-looking stock-photography also helps to paint your brand and your presentation in a better light. Reduced text means your audience can focus instead on the imagery and on listening to what you are saying.
When it comes to graphs and charts, Google Slides doesn’t have the largest library to choose from, but it does cover the basics and is incredibly easy to use, customise, and update. There are four different types of built-in charts you can create; Bar , Column , Line and Pie . Each chart works in a similar way, so here we’ll show you how to add a simple pie chart.
Adding data to your chart:
Go to the Insert tab in the menu bar , click Chart and then Pie . A basic pie chart will appear on your slide. To edit the data in your pie chart, select the chart and click the small drop down arrow in the top right-hand corner that looks like a ‘v’, then click Open source .
This opens a new Sheets doc where you can start to edit the data for your pie chart. Once you have inputted all of your data, close the Sheets doc and click the UPDATE button that will appear next to the pie chart on your slide. The pie chart will now adjust to reflect your new data.
Be aware that when you create a new chart that’s linked to a Google Sheets doc, the source file will be added to your personal Drive. You may wish to store this in another folder on your Drive so that you don’t delete it by mistake!
Customising the look and feel of your chart:
You can recolour the individual segments of your pie chart by clicking the small drop down arrow in the right hand corner that looks like a ‘v’, then clicking Open source to open up the data in Google Sheets.
In Sheets, double click any segment of your chart to open up the Chart editor . Here, beneath Series , click the Colour drop down to choose a colour for the segment. Repeat on each segment until your pie chart is the desired colours. Once done, close the Sheets doc and click the UPDATE button. The new colour scheme will now be applied.
If you’re looking to totally recolour your chart, you can also use the recolour method discussed earlier in the images section .
Inserting a GIF: Adding an animated GIF to a slide works in exactly the same way as adding an image. In the menu bar go to Insert > Image > Upload from computer , then select the GIF from your computer. The GIF will appear on your slide and begin looping. You can edit it in the same way you would edit a static image such as a JPEG.
Inserting a video:
Go to the Insert tab in the menu bar and select Video to open up the Insert video window. At the top of the window you will see two tabs; YouTube and Google Drive . These are the two places you can get videos from.
The YouTube tab shows a search bar and the YouTube logo. Type into the search bar to search for any video on YouTube. As with any media you use in your presentations — make sure you have the rights to use the video you choose. Click on the video you want to use and then hit Select . The video will now appear on your slide. You can move it around or resize it like any other Slides object. To watch the video, click the play button in the centre of the video. This works in both normal and Slideshow mode. If you already have a link to a YouTube video you wish to use, paste it into the box labelled Paste YouTube URL here . Once entered, hit Select and the video will appear on your slide.
If you have a local copy of the video you want to show (in MP4 format, for example), you can upload it to Drive and then use the Google Drive tab to search and locate it. Once you have found your video, hit Select and it will be added to your slide.
If you need to set a specific start and end time for your video (so that it only plays a chosen section of the content) here’s how to do it. Once your video has been added to your slide, right click it and select Format options . In the new window that appears to the right, click the Video playback drop down. From there you can input the desired start and end times by typing into the boxes. Once completed, the video will start and end at the chosen times whenever it is played, in both Slideshow mode and normal view.
You can also choose when your video plays. On click will play when you click anywhere on the slide, Automatically will just start the video without any action from you, and Manually means that you’ll need to hover over the video and click Play to get it to start.
Inserting audio:
To add audio to your presentation, go to Insert in the menu bar and then click Audio . A pop-up window will appear allowing you to choose to upload audio from Drive or paste in a URL. An audio icon will appear on the slide. Be mindful that this icon will be visible — if you don’t want it to be visible when presenting, just move it off the slide. To adjust your playback options, right click on the audio icon mentioned above and go to Format options . The top drop down is Audio playback . From here you can choose when your audio starts playing, the volume, and whether you want it to loop. You can also choose whether or not you’d like your audio to stop when moving onto the next slide.
Just like images, using animation can bring your presentation to life and make it much more engaging for your audience. Everyone prefers a fun animation to a boring block of text! Well-chosen animations can help your audience absorb more information and remember your key messages — and adding movement doesn’t have to be a chore. Read on to find out more about the power of motion in your Google Slides presentations.
Transitions: Google Slides has a number of transitions to help you segue from one slide to the next. Go to Transition in the toolbar to open up the motion pane. In this panel click the None drop down to see the different options.
Whilst it’s tempting to use a number of different transitions to jazz up your deck, we advise keeping things simple, so as not to distract from your story. Typically, we like to use Dissolve (fades between slides) for most slides in the deck, as this is the most subtle way to transition between slides without distracting the audience. At the end of each section, we like to use Fade (fade to black) to accentuate the break between sections in a more obvious way.
If you want to apply one transition to all slides, click Apply to all slides below the transition drop down.
The motion pane is nice and easy to access. Either click Transition in the toolbar, or select an object, go to the Insert drop down in the menu bar and select Animation . Here you can view all the animated objects in your presentation, and access the range of animation options that Google Slides has to offer. You’ll see that there aren’t as many options as some other presentation software, but the essentials are there.
To animate an object begin by selecting it, then click Add animation in the Motion pane. Using the animation drop down (which defaults to Appear before an animation has been selected) you can choose from a variety of animation options. Options such as Fly in and Fade in make your objects appear on the slide. Conversely, Fly out and Fade out make objects that are already on your slide disappear.
You can also choose when your animation will begin with the Start condition drop down. Your animations will happen in order from top to bottom as they appear in the Motion pane. Choose between On click ( animation starts when you click with mouse or keyboard), After previous (animation starts after the previous animation) or With previous (animation starts with the previous animation, or directly after the previous slide has ended).
Slides makes it easy to animate paragraphs of text individually by checking the By paragraph checkbox when creating your animation.
Adjust the Duration slider to set the time it takes for your animation to complete.
As a web-based program, Slides makes great use of hyperlinks, so you can easily navigate between Slides, web pages, and other documents whilst you present.
Long, complicated URLs can make slides look messy. If you want to provide a link to an external website in your presentation whilst keeping your slide looking slick and professional, you need to know how to hyperlink text!
Highlight the text that you want to turn into a hyperlink — one or two words is best. Right click the text and scroll down to Link. This will bring up a new dialog box, in which you can paste the link of your chosen website. Click Apply , and you’re done!
Now, whenever you click that link (even in Slideshow mode) a new browser tab will launch, directing you to the web page. You don’t have to link to just web pages; you can link to other Google Docs and Sheets too. This same method of linking works on shapes, images and any other kind of Slides object.
You may need to link between different sections of a presentation, or easily navigate back to an agenda slide. To do this, highlight the text or select the object that you want to act as the hyperlink, right click it and scroll down to Link. Be aware not all objects have this option when right clicking! You can add a link to these objects by using the keyboard shortcut: CTRL + K. In the dialog box, you should see a drop down at the bottom with a button that says Slides in this presentation . Click this to reveal a choice of Slides in your deck. Select the one you wish to hyperlink to and hit Apply .
It may also be necessary to link to a particular slide in a different presentation. To do this, first open the deck that you want to link to , and click on the slide you want it to open on. Whilst on that particular slide, copy the hyperlink from the browser bar.
Now, in the deck you want to link from , right click the text or object that will act as the hyperlink, scroll down to Link , and in the dialogue box, paste the hyperlink next to where it says Link . Click Apply . Now when you click your hyperlinked text or object, a new browser window will launch your presentation, starting on the exact slide you want!
Google Slides has a wide range of collaboration features. It’s purpose-built for collaborating in real time, offering a number of different ways for interacting with colleagues or friends. No more version control problems, emailing files back and forth, or being pushed to download anything. Here’s how you can make the most of these features:
Sharing a presentation: Sharing means granting someone access to view, edit, or comment on your presentation. This is handy if you are collaborating on a project, would like a second opinion on your own work, or need multiple team members to work on the same document at the same time. Google’s sharing settings allow you to set restrictions, so you are always fully in control of the document you share.
To share a Slides presentation, click the blue Share button in the top right of your screen. Alternatively, head to the File tab and select the Share button. This will open a new window where you can input the email addresses of the people you want to share with. To the right of the email addresses you will see a drop down that lets you toggle whether recipients will be able to edit , comment , or simply view your presentation. You can adjust an individual’s access later by navigating to the share window and clicking the drop down next to their individual email addresses. Another really useful feature here is the Notify checkbox, which lets you share a presentation with someone without them getting an email about it — great if you want to avoid bombarding someone with emails or if you want to share something for later use without immediately drawing the recipient’s attention to it (perhaps while you finish working on it!)
Advanced sharing settings: Advanced sharing settings are found in the sharing window mentioned above, under General access . Below People with access you can see the sharing status of your presentation.
This may be set to Restricted , meaning only you have access, Shared with your organisation , or set so that Anyone with a link can view . Please note that setting your presentation so that Anyone with a link can view means that it is no longer private. Anybody with that link can access your presentation. To learn more about sharing your Google Slides deck, head here .
Working with multiple users: So, you’ve shared your presentation with a few people and given them editing privileges. But how does this kind of collaboration work in practice? Here are a few handy pointers to get your collaborative efforts off to a flying start.
There’s only one document
Sharing your presentation with somebody else does not mean you’ve shared a separate version of it. There is only one master version, and any edits you make will be made in your collaborators’ document, too. This is great for real-time collaboration, especially if you have a deadline or need something to be reviewed as you work on it. You can revert your document back to Private at any time in the Sharing settings , or make a private copy by going to File > Make a copy .
Working together is easy
Google have tried to make working with multiple collaborators as simple as possible. You can see which collaborators are in the presentation in the top right panel. Collaborators will appear as colourful circles with initials, or profile pictures if the user has one. You can hover over the circles to reveal the full details of the collaborator.
You can even see what your co-workers are editing. Whether they are typing, drawing a shape or adding an image, you can see them do this in real-time, and they can see you in turn. This visibility over other people’s work means you can ensure everybody is on the same page and complete work faster. You can also follow collaborators around by clicking their headshot, which can be useful if you’re on a call with somebody in the deck and need to keep up with what they’re looking at. Whilst these collaboration features can be a total game changer, they’re best used in moderation. We’d advise against lurking on slides your co-workers are editing for too long, as it could be a little off-putting for them to know that you’re watching their every move!
Using Comments: If you and your co-workers aren’t editing a presentation at exactly the same time, you may want to leave notes for them to pick up on later. To leave a comment, click the Add comment button in the toolbar , or go to the Insert tab in the menu bar and choose Comment . You can also just right click on a slide to add a comment, or press CTRL + ALT + M . A box will appear next to your slide where you can begin typing. To assign an action to a specific person, type the @ symbol and then type their email address. An option will appear for you to Assign to that person. When you @somebody in a comment, they will receive an email notification, so you can be sure they won’t accidentally miss it.
Using the chat feature: If you need to chat with collaborators in real-time, Slides has a built in chat feature, too. To use it, at least one other collaborator must be in the presentation at the same time as you. To Show chat , click the blue person with the speech bubble icon in the top right, next to the profile icons. This will open up a separate window where you can type to chat. Close the chat window by clicking the same button used to open it.
Email multiple collaborators
One final collaboration feature worth mentioning here is emailing collaborators from Slides. This is handy if you want to send a message to all collaborators. In the File tab click Email and then choose Email collaborators . Here you can write a message to be emailed to as many or as few collaborators as you want. Simply check the names of the people you want to send the message to in the right hand column and click Send.
Read more about getting the most out of online collaboration .
Using Google Slides doesn’t necessarily require an internet connection. If you use Chrome or Edge as your browser, you can use Slides offline. This is particularly handy if you want to make changes to a Slides deck on the go, or if you are due to present to an audience in a location without an internet connection. If you’re running low on storage, you can prioritise saving individual files by going to File and clicking Make available offline or by right clicking on the file in Drive and selecting it from there.
Setting up Google Slides for offline use: Firstly, make sure you’re connected to the internet and using Chrome or Edge as your browser. If you haven’t already done so, you’ll need to download the Google Docs Offline Chrome extension, which can be found here . In Google Drive , click the icon shaped like a gear in the top right, and select Settings . Under General, make sure that the Offline checkbox is ticked and click DONE . You may see a notification box appear in the bottom left of your screen that says Setting up offline .
Next, navigate to the Slides homepage and click the main menu button (represented by an icon with three horizontal lines) in the top left hand corner. Go to Settings and make sure that the Offline button is toggled on (to the right). You can now disconnect from the internet and begin working offline!
Google Drive should still load as normal via Chrome browser. You can open up a presentation as normal and begin making changes. Next to the title of your presentation you should see a small lightning bolt icon. This indicates that you are now working offline. You can make changes and even present your deck as you normally would when working online. When you’re done making changes, close your presentation as normal.
Syncing offline work when you reconnect to the internet: Changes made to an offline presentation will automatically sync when you go back online and open up that file in Google Drive. It’s worth noting that if a collaborator made changes to the online document whilst you were working on it offline, both sets of changes will sync up in the same file. If this happens and you are unhappy with conflicting changes, use the Version history functionality to revert back to an earlier version.
If you are using the online version of Slides, your presentation is constantly being updated and saved as you work. This is why the Slides browser version doesn’t have a save button — it’s done automatically, meaning you don’t have to worry about losing unsaved work if your computer crashes or you accidentally close your browser window.
Saving your work to desktop: If you really want to save a copy of your Slides file to your desktop or a flash drive, you will first have to convert it to a different file type, such as Microsoft PowerPoint. We talk you through how to do this step by step later on.
Duplicating your work: There are two easy ways to make a copy of a presentation. From Google Drive , you can simply right click on any presentation, and choose Make copy from the drop down menu. Alternatively, with a presentation open, go to File > Make a copy… .
Version control: If you’re used to working with desktop presentation software, you may be in the habit of emailing different versions of a presentation back and forth. This can get confusing, especially when it comes to consolidating changes across versions.
With Google Slides this isn’t an issue, because everybody is working from one single document. This means that if you make a change it will be visible to all collaborators who have access to the document. This is very handy, but what happens when you want to revert to an earlier version?
Version history: Slides makes it easy for you to see all previous iterations of your deck and revert back to an earlier version if necessary. Here you can view all past editing rounds, going right back to when the presentation document was first created.
Go to File and choose Version history , then click on See version history . Click on the different dates to see a preview of how the document looked at the time. If you are just looking for a particular slide, line of text, or image that was deleted, you can simply copy and paste it from the earlier version, close the Version History window, and paste it into the latest version.
If you want to completely revert your document back to an earlier state, click the Restore this version button at the top left. If you choose to do this, bear in mind that your current version will be completely overwritten by the version you are restoring.
Naming versions: If there are multiple collaborators working in your deck, the Version History window can sometimes be difficult to keep track of, especially if there are multiple iterations in the same day. To better track the different iterations that you work on, you can easily name different versions. To do this, in the Version History window, double click the date of the version you want to name. This opens up a dialog box in which you can type a new name.
For more help on using this feature, check out this YouTube tutorial on getting the most out of version control in Google Slides .
Google Slides has tried to make it easy to convert to and from other presentation software. Here we’ll cover the basics of how to convert using some popular programs. Keep in mind that different presentation software have different features, so certain slide elements like animations or colour palettes may not convert exactly. When converting any file type, always have a thorough check through your slides for any errors before presenting!
Converting Google Slides to and from Microsoft PowerPoint:
Converting to and from PowerPoint is, in theory, very straightforward with Slides – however, complications are very common. It’s worth noting that the animation functionality in particular is very different in each program, so it’s likely that some animations may be lost in the conversion process. This is definitely something worth checking before presenting!
To download your Slides document to your desktop as a PowerPoint file, simply click File in the menu bar and hover over Download . In the drop down menu, select Microsoft PowerPoint (.pptx) .
Converting from PowerPoint to Slides isn’t much trickier – though again, glitches are common. From your Google Drive homepage, click the + New button and select File upload , then choose the PowerPoint file to upload from your computer. Once your file has been uploaded, locate it in Drive and right click. Select Open with and choose Google Slides .
If you want to insert PowerPoint Slides into an existing Google Slides deck, click File > Import Slides and then choose a file you have already uploaded to Drive, or alternatively upload a new one from your desktop. Once uploaded, you will then be given the option to choose which specific PowerPoint slides you want to import into your Google Slides deck.
Learn more about the dos and don’ts of PowerPoint to Google Slides conversion .
Converting Google Slides to and from Apple Keynote: Converting Slides to Keynote and vice versa is slightly trickier as it involves the additional step of converting to PowerPoint. There’s currently no way to convert directly between Slides and Keynote.
To convert from Slides to Keynote, click on the File tab in the menu bar and select Download, then choose Microsoft PowerPoint (.pptx) , and save your presentation. In Keynote, click on File in the menu bar , click Open , then select your converted PowerPoint file in the new window. Your presentation should now import to Keynote. To save it as a Keynote file, click File in the menu bar , then Save .
To convert from Keynote to Slides, open your Keynote, go to File in the menu bar and select Export to > PowerPoint (.pptx) . In the new window, select Next > Export . From Google Drive, create a new Slides presentation, then select the File tab in the menu bar and Import Slides . You should then see a new window where you can upload your converted PowerPoint file. From here, you can select specific slides to import, or choose all of them by clicking All in the top right corner. When you are happy with your slide selection, select Import Slides .
Converting Google Slides to and from Prezi: At the time of publishing, there is no way to directly convert to and from Prezi and Google Slides. You could use PowerPoint as a vehicle to import your Prezi into Slides. A way to convert Prezi to PowerPoint is exporting it as a PDF, then copy and pasting each individual slide into PowerPoint. This is not a very efficient technique, though, and means that some of your colours or slide objects may be corrupted, and all animations would be lost in the PDF conversion process.
When creating and sharing your Google Slides presentation, you should keep in mind the accessibility needs of your audience. There are lots of tools available to increase the accessibility of your deck — check out this blog post for details .
Using Slideshow mode: At some point you are likely to want to practise running through your deck and will want to see what it looks like from the audience’s perspective. At BrightCarbon, we recommend always clicking through your deck in Slideshow mode at least once before presenting! For a deep dive into Slideshow mode, head over to this article.
To see your presentation in Slideshow mode – whether working online or offline – click Slideshow in the top right corner to go straight into standard view. Alternatively, you can click the drop down to the side of the Slideshow button for a few different options.
Present to a meeting: If you want to present your deck directly in Google Meet, you can do this without leaving Google Slides. Navigate to the top right-hand corner of your screen and click on the video camera icon next to the Slideshow button. You can then join an existing meeting or start your own using the options in the drop down menu. Once you’re in a meeting, click on the video camera icon again and click Present this tab to share. It’s worth noting that we’ve found it’s generally easier to just share your screen from whatever video calling software you’re using — but if you work exclusively in Google Workspace and use Google Meet a lot, this feature may be worth checking out.
Speaker notes: Speaker notes can be accessed by dragging up from the bottom of your Slides window. Hover your cursor over the horizontal line in the bar at the very bottom of your window, and it should turn into a hand icon. Click down and drag up to reveal the Speaker notes bar. Here you can type anything from the script of your presentation to additional notes about the content of your slides. Speaker notes won’t be visible when you present unless you use Presenter view .
Slides also has a nifty built-in tool for voice typing speaker notes. Access the Speaker notes bar, then go to Tools in the menu bar and select Voice type speaker notes . This will launch a new window to the left of your slide with a microphone icon. When you are ready, click this icon and begin speaking. You should see your words appear as text in the Speaker notes bar. We have tested this out and found that it works pretty well if speaking clearly into a good microphone, like the kind found on a headset.
Audience Q&A: Audience Q&A is a fantastic feature that makes your presentation more interactive and engaging for participants. Encouraging users to ask questions virtually can inspire confidence and, if timed correctly, can give you more time to think about the best answers, rather than being caught off guard with on-the-spot questions.
In Slideshow mode , hover your cursor towards the bottom left of the screen to reveal the Presenter bar. From here, click the three dots to reveal a pop-up menu, then click More > Q&A to launch a new window. Clicking Start new begins the Q&A and generates a link that participants can follow to ask their questions. Participants do not need a Google account to sign in, and can check a box to remain anonymous should they so wish. When a question is asked, it will appear in the window, ready for you to answer! This is particularly useful if you don’t like answering questions on the spot and would value the opportunity to review and prepare answers, perhaps in a short break during your presentation. Reviewing the questions before bringing them up in front of your audience is a good idea — there is no built-in moderation filter, meaning participants could ask almost anything and remain completely anonymous.
Pointer: In Slideshow mode , hover your cursor over the Presenter bar and select Turn on the laser pointer . Clicking this button turns your cursor into a red laser pointer with a tail, so that the audience can easily see any areas that you wish to highlight.
To view Slides’ basic print settings, go to File > Print (you may need to scroll down to find it). This opens up a new window with a print preview of your Slides, and a few options for customising your printout. Next to Pages you can choose whether to print All pages, or type in a Custom range. You can also toggle Colour options, Paper size and the Image quality that is printed.
Printing slides with speaker notes: To print slides with their speaker notes, go to File > Print preview . This opens a new window where you can preview what your slides will look like when new print options are applied. To the top right of the modified toolbar , click the button that says 1 slide without notes . In the drop down, choose 1 slide with notes instead. This doesn’t mean that only one slide will be printed — you can choose which slides are printed in the normal Print settings. Once selected, the speaker notes will appear in a box to the side of each slide. You can now click Close preview in the far left, and navigate to the Print settings in the File tab to print your document. Or, with the preview still open, click the Print tab in the modified toolbar .
Printing slides without skipped slides: If you have a number of skipped slides throughout your presentation that you don’t want to print, you can easily toggle this off. Go to File > Print preview . To the top right of the modified toolbar , click the Include skipped slides button to toggle it on and off. When the button is completely white it is toggled off; when it is yellow it is toggled on. You can now click Close preview in the far left.
Learn about other methods for sharing your Google Slides presentation .
Google Slides top keyboard shortcuts : We’ve compiled a list of the most used – and most useful – Google Slides keyboard shortcuts, so you can create amazing presentations that are quicker, smarter, and slicker than ever before!
Our pick of the best add-ons for Google Slides : Level up with improved productivity, performance and added functionality- all by using a few simple add-ons! We’ve rounded up our favourite Google Slides add-ons here.
Editing images in Google Slides : Make your presentation more compelling with these few short and simple image editing tips for Google Slides. Guaranteed to make your slides look slicker and your audience feel more engaged!
We’ve got some great Google Slides masterclasses that run regularly on our events page . We also offer live in-person or online Google Slides training for small groups — why not invite us to train your team?
Senior design consultant; google slides training lead, related articles, google slides’ new features: guides, text fitting, and more.
Google has recently introduced some long-anticipated upgrades to basic features, and some entirely new tools too. We’ve taken a look and written up a general overview of what’s new, so you can make the most of these new features and get the best out of Google Slides.
If you're using Google Slides regularly then it's worth getting to know how you can integrate it with your other favorite Google Workspace programs - this time, Google Keep!
Your friendly neighborhood presentation nerds are back with an all-new article on Productivity tips and tricks for Google Drive to help you optimize your Google Drive experience and get the most out of Google Workspace.
Fantastic! Thank you!
it is the best thing ever thank you
Great explanation, I’m actually quite familiar with Google Slides, and I was looking for a specific question that wasn’t covered, may not even be possible within Slides…..
I was recently at a presentation where along the right side of EACH SLIDE, the presenter had a running list of the topics in the presentation. As she switched slides, the heading that that topic fell under was then highlighted…..sort of a running account of the index.
Is this possible wtihin Google Slides? If so, how? Thanks in advance for your help.
Hi Susie, it’d definitely be possible to do this manually in Slides.
1. Create a list of section titles along the side of one slide, using the Insert Text Box feature. You could make the list look visually separate from the rest of the content by putting a shape behind it. 2. Copy and paste this list onto every slide in your presentation, keeping it in the same position. 3. Adjust the formatting of the appropriate section title on each slide, for example by changing the colour of the text – or the text box – to highlight it.
This way, as you click through the slides, each section will be highlighted in turn.
We’re not aware of any automatic way to do this, but if you find one do let us know!
me to and i found this and it ansewrd all of my questions
no more than the same actully
How do I edit (by using suggest editing mode) the work that has been shared with me as a Google Slide? I know how to do this in Google Docs but I do not see this feature with Slides.
To our knowledge, Google Slides doesn’t currently have a suggest edits feature. One work around we like to use (though not the most seamless solution) is to leave your suggested edits as comments (right click highlighted text > add comment). This way your suggestions are saved for the content owner to read through, without actually having made any direct changes to the content itself.
Hope this helps!
I got all excited when I saw the same menu bar when working on speaker notes. WOW, I thought, I can finally put graphics in my speaker notes! But no, when you try that it just puts it in the presentation, and NOT in the speaker notes. Except for being free, Google slides is no better than Powerpoint in this area.
I am a teacher, and I often create powerpoint “jeopardy-style” games with a home screen and multiple point value buttons that lead to question slides. Students have the option to choose questions in any order, and I can easily hyperlink each button / shape / text option to a different question slide. However, once the students come back to the home screen, I must have a way to show a difference between the buttons that have already been chosen (and should not be chosen again) and the buttons that still go to new questions. In powerpoint, I use a trigger to make the shape disappear once the shape has been clicked. I cannot find a similar option in slides. When I’m imported the power point file, the animations show as a “disappear once clicked” option, but they don’t actually seem to work and now there’s no way to see which options in the game have been chosen already. Any ideas??
There’s no simple fix for this I’m afraid! The animation options in Google Slides aren’t as sophisticated as in PowerPoint, and there are currently no Google Slides equivalent animations for PowerPoint’s ‘disappear once clicked’ (until Google Slides introduces triggers, at least!)
You are likely to run into issues with animations when converting PPT files to Google Slides, as complex animation sequences may break. Slides just doesn’t have the same functionality as PowerPoint quite yet!
Thanks, Natty
Guys how do I make google slides so they can buy an item on it cause I’ve been needing to do it for six months now!
Great Job Guys. Amazing Creation.
I love this! You are my favorite source ever! Its very helpfl and organized so I won’t have to read the whole thing like I do to other articles!
How can I apply this blog post to becoming a world heritage site?
IN ALL SERIOUSNESS THOUGH, THANK YOU SO MUCH FOR THIS!!! ♥
Is it possible to autoplay a Google slide presentation when offline? Is so how? Or what other options are there??
The only way to create a looping Slides deck is to use the ‘Publish to Web’ feature. There are instructions on how to do this in the article above. Unfortunately, I don’t think you can view Google Slides decks that have been published to web offline!
There is a way of using Google Slides offline, it’s also mentioned in the article above, though I know this doesn’t solve your problem of wanting to create a looping deck!
If you find a solution I’d love to hear about it!
Hello my teacher wants me to present a power point presentation and she said to save it on a usb stick. Do I download the slide drag that into the Usb stick? Also how would i be able to get it up on the screen after i have plugged into her computer? Please help this is due tomorrow!
Sorry for the slow reply. For PowerPoint files, you can just drag the file from your desktop into the USB folder. For Google Slides presentations, these are saved online in your Drive. You can save them to your desktop, but only be converting them to a different file type (File > download > choose file type). I hope this helps!
Great article!
Does anyone know of a way to link text boxes from slide to slide in Google slides.
Lets say for example I’ve got a text box on slide 1 that has overrun text content…is there a way to link that overrun tex content onto a text box on slide2? This way, any extra content I add to slide 1 will just push over to slide 2?
This feature is super basic but I cant see it and cant find any info about how to do this.
Thanks Damien
Fantastic post…but Im not able to add animation to my master template…I ‘ve tests so many things but I can animate my presentation…but not include them in my master
This turn me crazy ! Any idea
Hi Roger – thanks for your comment! I think Google Slides has removed this functionality from the master unfortunately. I’m pretty sure it was possible to animate objects within the master at one point, but it doesn’t seem to be there any more, which is a real shame!
What a great resource. Thank you. Is there a way to name individual slides, instead of the assigned numbering? So when you are building hyperlinks the names of the slides appear in the selection pane vs. Slide 1, Slide 2…
Hi Daren – glad you found the article useful. There’s no way to directly name each slide, though if you’re using a master layout, the title that you type into the master title box for each slide will appear as the slide name when linking. Not as useful as being able to name each slide individually, but should make it easier to locate the slide you need.
Is there a way of inserting animation in the master slide so that the animation on all the slides is similar. I am not referring to transitions. For eg. I have a presentation with 10 slides. Each side has four or five bullet points. I would like each bullet point to appear one at a time. It seems the only way to do this is to select each point in each slide and apply an animation to it. It is quite cumbersome and time-consuming. Is there a smarter way of doing this? Thanks
Hi, Very interesting tutorial. Could you please guide me how can i run on a TV and remotely control to update the any slides on different location from my home?
Hi Prashant,
Happy to help. Most laptops and TVs have HDMI ports, so you can use a HDMI cable to connect your laptop to a TV monitor to view your laptop screen on the TV screen. Is this what you mean?
If you’re talking about accessing your Slides on a TV screen without the help of a laptop, the only solution I can think of is using something like Google Chrome cast to cast the Slides from your mobile phone to a larger TV screen.
Hey , I’m unable to present it on my device …. Whenever I do this my screen is splitting into two , where one shows the slide and the other shows the timer and no. Of slides… How can I present on my own device in full view …
It sounds like you’re presenting in ‘Presenter View’. Try clicking the drop down button next to the ‘Present’ button and clicking ‘Present from beginning’. This should work!
I love this resource, very informative. In particular, I was looking for a design feature within Google Slides. I teach 7th grade World Civ and I utilize PowerPoint (Onedrive) to create all of my visual presentations for kids. On Microsoft 365 it is super slick to choose images and it displays various design possibilities for the current slide. Does ‘Slides’ have a function like this?
There’s no similar feature in Google Slides unfortunately! The closest equivalent that Google Slides has is the option to choose a deck theme. You can see all the theme options by clicking ‘Theme’ in the tool bar.
Hope this help!
Do you know if it’s possible to create a centralised google slides theme that I can edit and see the changes rolled out to every presentation already using that theme?
Hi Peta, I don’t think there’s a way of applying a theme automatically to other decks, but you can save a theme and import in into other decks manually. When you create your theme, make sure to save your template. Then, when you want to apply that theme to other presentations, open up the theme bar and click ‘Import theme’ you will then be able to locate your saved template deck and apply it to your current presentation. Hope this helps!
Can I change th eposition of presenter box, it blocks my view?
Hi Nitin, unfortunately there’s no way to move the presentation bar once in present mode, it’s very frustrating! If you move your mouse away from the bar, it will disappear from view eventually. Another solution is to move any buttons / slide objects so that they aren’t on the bottom left of the slide. Hope this helps!
Hey Natty, Great info here. But I’m trying to edit the header in “Print Settings and Preview” when I include notes with the slide. I imported the presentation from PowerPoint and the header is incorrect. But I can’t figure out how to change it. Any advice?
Hi Ashley, we find that there are a lot of issues and glitches when importing a PowerPoint presentation into Google Slides. That said, have you tried editing the header via the master? Click View > Master. It may be possible to edit the master heading there. Hope this helps!
Great resource! I was wondering if there is a way to adjust the size of just ONE slide in the presentation. Thanks!
Hi Angela, this isn’t possible as far as I know. The functionality for changing Slide size will apply to all slides in the deck. Hope this helps!
this isn’t possible as far as I know. The functionality for changing Slide size will apply to all slides in the deck. Hope this helps!
Great article! What I am however wondering, is how to deal with shape overlap at the edge of a slide. Realistically, in our company, we don’t use the presentation mode all that often. Usually, we just open a presentation and go through it in group in the default modus. So in that case you can see the overlapping shapes that normally get cropped out in the presentation modus. Let me give an example: I used a shape with a rounded top and a straight bottom. I angle this, let’s say 45 degrees and place this in the bottom left, with part of the shape overlapping the edge of the slides (the straight bottom). In the presentation modus you can’t see this overlap, but the way we use Google Slide, you can. I have tried multiple things, but no luck yet. Anyone have an idea how to crop the overlap with the edges of the slides? That would really be the solution here.
Hi Anneleen,
As far as I know, there’s no way to crop the parts of the shape that are coming off the slide. But, there is a work around. If you view your presentation in ‘Print settings and preview’ mode (File > Print settings and preview) this opens up a version of your slides deck that you can still scroll through like you would in normal view, but anything that overlaps the edges of the slide are cropped. It’s not a perfect solution, but might work for your needs!
How do you title an existing Google slide deck? I don’t want to start over but I do want to add some navigation.
Hi there, I’m afraid I don’t fully understand your question. Are you looking for help changing the title of your deck, or adding some hyperlinked navigation to it? We have a post about creating a navigable, interactive deck at the link below. Thanks!
https://www.brightcarbon.com/blog/how-to-make-an-interactive-presentation-in-google-slides/
I love it. Ty!😁😁😁😁
I’m trying to create links in one slide to other slides in the same deck. When I do so, I can’t scroll down far enough in the drop-down window that comes up. It comes up at the bottom of the screen and I con only scroll down about 20 slides. I can’t seem to move the drop down box or find another avenue to create such links. Any help will be appreciated.
Does the drop down box appear close to the bottom of your screen because the object you are trying to turn into a hyperlink is close to the bottom of your slide? If this is the case, you could always move the object up to the top of your slide whilst you create the hyperlink (so more of the drop down box is visible) then move it back in to place. I hope this is helpful!
Is it possible to add an image to the speaker notes section of a Google Slide?
Hi Jacqueline, as far as I’m aware, this is not yet possible in Google Slides!
I’m wondering if anyone has figured out a way to set a default font and size for speaker notes. I’ve been digging for ages and haven’t found anything yet!
Hi Keith, as far as I’m aware, it’s not possible to set a default font and size across speaker notes in Google Slides!
Hi there, I’m just wondering if the following is possible: – a company has a ‘set of slides’ that can be used in different presentations – but there is only one central repository for the slides, if a slide get updated it updates automatically within all the presentations that it is used in (like a master-slide so to speak)
For example: a company sells different products and has for each product an individual presentation. Part of each presentation are some standard slides about the company, the information on those slides may vary from month to month but rather than updating those slides in every single presentation, the information gets updated only within the master-slide(s).
Hope the above makes sense, any feedback would be gratefully appreciated. Many thanks!
There is a way to ‘link’ slides across different presentations. First you need to create a master deck – this is the deck you will update if the slides need updating in the future. At any point you can copy slides from the master deck into another deck. When you paste the slides into the other deck, a pop up will appear in the right hand corner of the slides, giving you the option to ‘link’ slides. Once the slides are linked, when you update the master deck, the content will copy over to the other decks where the slides are linked. Just be sure to click ‘update’ on the link slides.
You can also toggle guides by right clicking your slide and selecting Guides from the drop down menu. To open the animation and transitions pane, click Animations. Here, you can view all animated objects in your presentation.
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Hi all. Asking in here as feels like a place where this may have been done before! I'm looking for any recommendations for any good (ideally free) tools for doing the above. The context is I need to present a speech at a wedding that may have some video and photos on it at a location without a screen.
I was thinking to create a PowerPoint or similar presentation with the content, then I need to be able to control the slides and when the videos play, also the audio should come from me. Then maybe I can share a link that people can open on their phones that opens a browser where they can view my screen/the live presentation.
Any suggestions?
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Commentary on : Yıldız E, Yıldırım Ö. The mediating role of psychological flexibility in the relationship between psychotic symptom severity and depression in individuals diagnosed with schizophrenia. J Psychiatr Ment Health Nurs . 2024. ( in press ) doi: 10.1111/jpm.13040.
Mental health nurses’ training could be more focused on clinical skills and knowledge in enhancing psychological flexibility to minimize the impact of psychotic symptoms on comorbid depression in people with schizophrenia.
Further development of the intervention of building psychological flexibility is of research interest for the clinical management of people with schizophrenia.
Schizophrenia is a mental disorder affecting approximately 23.9 million people worldwide, significantly contributing to the global disease burden, revealing 14.8 (10.9–19.1) million years lived with disability in 2021. 1 The lifetime prevalence of schizophrenia was estimated at 0.72%, 2 noteworthy for its severe functional impairments and considerable physical and mental consequences. Comorbid depression is common among people with schizophrenia, further complicating their clinical presentation and treatment …
Competing interests None declared.
Provenance and peer review Commissioned; internally peer reviewed.
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PowerPoint for the web. Turn your ideas into compelling presentations using professional-looking templates. Use animations, transitions, photos, and videos to tell one-of-a-kind stories. Co-author team presentations at the same time, from anywhere. Start using PowerPoint for free Learn more about PowerPoint.
With Visme's Presenter Studio, you can record your presentation and share it with your audience. Record your screen, audio, and video, or switch off your camera for an audio-only presentation. Present asynchronously on your own time, at your own pace. Let your colleagues watch it at their convenience. Create Your Presentation.
Browser based presentation tool . Hi all. Asking in here as feels like a place where this may have been done before! I'm looking for any recommendations for any good (ideally free) tools for doing the above. The context is I need to present a speech at a wedding that may have some video and photos on it at a location without a screen.
Commentary on : Yıldız E, Yıldırım Ö. The mediating role of psychological flexibility in the relationship between psychotic symptom severity and depression in individuals diagnosed with schizophrenia. J Psychiatr Ment Health Nurs . 2024. ( in press ) doi: 10.1111/jpm.13040. ### Implications for practice and research Schizophrenia is a mental disorder affecting approximately 23.9 million ...