define presentation software class 9

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What is Presentation Software?- Features of Presentation Software

Presentation software is a type of application software that uses graphics, animation, sound, and data or information to make a visual presentation. These presentations can be used directly on the screen of computer

The presentations can also be viewed as slides on a screen or projection screen. The user can also print them for different uses.

Some examples of presentation software are MS PowerPoint, Keynote, and Presentations.

Table of Contents

Features of Presentation Software

Some important features of presentation software are as follows:

Presentation software has many formatting facilities. We can change the color of text, background color, style of your text, and size.

Presentation software provides a printing facility. The user can print slides to get a hard copy Printing can be of the whole presentation or of any range of

Predefined Formats

Presentation software provides many predefined presentations formats with different background colors, text styles, and graphics for the presentation

Slide Layout

Presentation software provides different slide layouts. The user can select any layout for your presentation. Presentation software provides the facility to add sounds and

Audio and Video

Presentation software provides the facility to add sounds and videos in the presentation. It enhances the effects of the presentation.

Auto Shapes

Presentation software allows the user to draw different geometrical shapes, arrows, flowchart symbols, stars, and banners on the slide.

Clipart gallery

Presentation software includes a clipart gallery that contains images, photos, video clips, and audio clips for the presentations.

Spelling and Grammar

Spelling and Grammar features are used to detect and correct the spelling and grammatical mistakes in the presentation.

Presentation software provides the facility to animate the contents of presentations. Different types of movements can be applied to different components of the presentation. It makes the presentation more attractive.

Slide transition:

Presentation software can be used to apply special effects to the transition between slides. Slide transitions are the visual movements as one slide changes to another. By default, one slide simply replaces the previous screen.

Slide Timing

Slide timing is used to set the timing of slides. The presentation automatically displays the next slide after a preset delay. The user can rehearse the presentation to know the time required to complete the presentation.

Speaker Notes

Presentation software provides the facility to add speaker notes to a presentation. The notes can be used to remember important points during a presentation or to give to the audience.

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presentation software

• Rahul Awati

What is presentation software?

Presentation software, also known as graphics presentation applications or presentation graphics programs, is a category of software used to create content where information is often represented in a graphical or visual way. A variety of presentation software is available to help tell a story or support written information using pictures, charts, graphs and other visual elements.

Types of presentation software

There are two main types of presentation software: business presentation software and general multimedia authoring tools.

Business presentation software products generally emphasize ease of learning and use, particularly for nontechnical and business users. However, they can include more advanced functions for experienced users. Most business presentation applications let users include visual elements like images , and sometimes audio and video.

General multimedia authoring software lets users create sophisticated presentations that might include photos, icons , audio narrations, transitions, animations and video sequences. Some presentations products combine ease of use and sophisticated features.

Key features in presentation software

Presentation software often includes templates to create visually rich presentations and slide decks. Templates can be easily edited to match user requirements or company brand guidelines. The software usually includes a search feature to discover these templates, as well as approved layouts and previous presentations.

Cloud-based presentation applications generally include shared workspaces and team folders that let multiple people securely collaborate , provide inputs, set status updates, and add comments and reactions. Users can also share presentations, project plans, conference keynotes, sales decks and more in real time. Versioning capabilities might be included so authorized users can manage version history, recover previous versions and view current progress.

Many vendors offer a centralized library of images, photos, icons and animations, and regularly update these libraries so customers can access the visual elements for their presentations. Some applications also integrate with external image sources like Unsplash, Giphy and Brandfetch, so business users can find additional digital assets such as images, logos , fonts and colors.

Other vendors' presentation software integrates with external video sites like YouTube or Vimeo, enabling users to embed video to support the deck's story or main message. Still other graphics applications include audio and data capabilities so users can add narrations to content and integrate data from Google Analytics , Google Sheets and other sources to accompany and strengthen the text.

Some applications include a built-in designer that implements predefined design rules and guardrails. Once content is added to the software, the designer converts notes, data and more into visually rich slides. The slides automatically adapt to the rules, so users don't have to make manual adjustments to change text font and resize images, for example. In addition, the software might include intuitive editing options and smart formatting capabilities to let users make quick edits and finalize a presentation.

The best presentation software includes support for brand esthetics. The application updates every slide and deck with the brand's specific fonts, colors, logos, themes and templates to create consistent brand presentations with the approved brand style. In most cases, style themes are customizable so company logos, colors, fonts and icon styles can be added to the presentation theme and updated as needed.

Artificial intelligence in presentation software

Presentation software products have evolved with more advanced capabilities and intuitive options for edits, sharing and collaboration. Sophisticated applications also include conversational AI engines so users can automatically generate new presentations quickly.

Depending on the software's capabilities, the AI engine may create the first draft of the presentation based on a user's description and needs.

Some AI-powered presentation products include smart templates that can quickly edit the autogenerated software and adapt the content to a user's or brand's story. The application might also include a designer bot that takes design inputs from the (human) user in natural language and generates unique images.

Common applications of presentation software

Presentation software is especially useful to create presentations and decks that include some combination of text, animations, images, video, audio and transitions. These might include creative briefs, pitch decks, moodboards , competitor analyses, proposals, bulletins, project reports, annual reviews, marketing plans and meeting discussions.

All these presentations can be displayed in a slideshow format. Built-in templates, content libraries and editing tools accelerate the design process, regardless of the presentation's purpose or intended audience.

Popular presentation software products

Microsoft PowerPoint is one of the most popular presentation software applications available today. It includes numerous user-friendly features for design, sharing and collaboration, object insertion, slideshows, text formatting, audio and video.

Other popular products include Lotus Freelance Graphics, Google Slides , Prezi, Slidebean, Canva and Keynote. Most of these products offer PC and Mac versions. In addition, many are free to download and use, while others come in free, paid or freemium versions.

Presentation software might include different features and capabilities. Organizations and users must assess their requirements, technical stack, audience type and budget before making a purchase.

For example, a geographically dispersed team might be better suited to a cloud-based application that supports borderless collaboration than a desktop application that can't be accessed from outside the enterprise network . Similarly, a marketing plan might require more visual elements while an investor update might require more graphs or charts. The software that is ultimately selected should satisfy these specific requirements.

For more on this topic, learn how to create a successful presentation .

Continue Reading About presentation software

• Pros and cons of AI-generated content
• 15 tips for delivering a successful presentation to the board
• Shared workspaces merge physical and digital worlds with IoT
• 7 key benefits of AI for business
• Microsoft makes PowerPoint Presenter Coach widely available

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Class 9 – IT 402 Digital Presentation – Notes

Table of Contents

Unit 5 – Digital Presentation

Session 1: creating a presentation, what is presentation software why we use this type of software.

Presentation software is an application software which is used to create multimedia presentations in the form of slide shows. The maximum uses of this software can be seen in the field of entertainment, education, corporate training sessions, seminars and conferences.

What is Power Point used for?

Ans: Microsoft power point is an application software that is particularly used to present data and information by using text, diagrams with animation, images, transitional effects etc. in the form of slides. It helps people to better understand the idea or topic in front of the audience practically and easily.

Important Points about power point presentation software

• It is written in C# language.
• It is available in 102+ languages.
• It is developed by Microsoft and released in 1987.

Write name of applications that are used to create presentation in phone (mobile)

Important Shortcut Keys of MS Excel

Microsoft Office vs Apache OpenOffice / Libre Office Features

Components of MS PowerPoint Window

• Quick Access Toolbar (by default, three option are there: Save, Undo, Redo)
• Ribbon (It consists Tabs, Groups and Commands)
• File Tab / Button (New, Open, Save, Save As, Print, Close etc.)
• Slides Pane (Working area)
• Slides Tab (Thumbnail or miniature version of each slide in left side)
• Outline Tab (It displays the outline of all the text present in each slide)
• Status Bar (It displays important information about the current / selected slide.)
• View Buttons (Normal view, Slide sorter view, Reading view and Slide show view)
• Notes Pane (to type personal notes or comments about the current / selected slide)
• Vertical and Horizontal Scroll Bars (It is used to change the size of panes, Hovering the mouse over the command displays the functions of that command/icon)

Create PowerPoint Presentation Using Blank Presentation option

Create PowerPoint Presentation Using Built-in Templates (download from office.com)

Steps to Protect or Apply Password to a Presentation File.

• Step 1: Click on File tab and select the save as option.
• Step 2: The Save As dialog box will appear.
• Step 3: Click on the drop-down arrow of the Tools option and select General Options.
• Step 4: The General Dialog box will appear, displaying the two fields – Password to open and Password to modify.
• Step 5: Type the desired password in the Password to open text box. Click on OK.
• Step 6: The Confirm Dialog Box appears. Re-enter the password in order to confirm the password. Then, click on OK.
• Step 7: If the password match, the presentation is saved with password protection.

Session 2: Working with Slides

Differences between slide and slide show..

A slide is a single page of presentation. Collectively, a group of slides may be known as a slide deck whereas a slide show is an exposition of a series of slides or images in an electronic device or in a projection screen.

What are placeholders?

In PowerPoint, a placeholder is a pre-formatted container on a slide for content (text, graphics or video etc.). The pre-set formatting makes it easier to format slides consistently. You format a placeholder in Normal View.

What is the default layout of the first slide and the second slide?

The default layout of the first slide is “Title Slide” and the second slide is “Title and Content”.

Steps to Change the Layout of a Slide?

• Step 1: On the Home Tab, Click Layout.
• Step 2: Pick a layout that better matches the content on your slide, and then click Change Layout.

Steps to save a presentation in PDF format? (*Portable Document Format)

• Step 1: Click on the file menu and select the Save As option. The Save As dialog box opens.
• Step 2: Select the location where you want to save the PDF file.
• Step 3: Enter the name in the File Name text box.
• Step 4: Select the PDF option in Save as type  list box.
• Step 5: Click on Save button. Your presentation will be saved in the PDF format.

Steps to Insert a Duplicate Slide

• Step 1: Right click on existing slide. A context menu will appears.
• Step 2: Select Duplicate Slide option. The duplicate slide will be created.

Steps to Copy and Move the Content in the slides?

Copying and moving content within slides in a presentation depends on the specific presentation software you are using. I’ll provide general instructions for some commonly used presentation software: Microsoft PowerPoint and Google Slides.

• Click on the element (e.g., text box, image) you want to copy.
• Right-click on it, and from the context menu, select “Copy.”
• Alternatively, you can press Ctrl+C (Windows) or Command+C (Mac) to copy the selected content.
• Click on the element you want to move.
• Drag and drop it to the desired location on the slide. Release the mouse button to drop the element in the new position.
• To copy content to another slide, follow the steps to copy, and then go to the target slide.
• To move content to another slide, follow the steps to copy, paste it on the target slide, and then delete it from the original slide.

What is zoom slider?

A “zoom slider” in a presentation typically refers to a feature in presentation software that allows you to zoom in or out on a specific part of a slide or the entire slide. This feature is often used to emphasize or highlight specific content, such as images, text, or diagrams, during a presentation.

Different Presentation Views available in PowerPoint.

• Normal View
• Slide Sorter View
• Slide Show View
• Notes Page View

Steps to Insert a Bulleted List in PowerPoint File.

What is a layout where is the option located in the powerpoint window.

A layout defines the basic structure of a slide and arranges your slide content. It provides different ways to position your text, images and other graphic elements on a slide. The Layout option is located in the Slides group of the Home tab.

Use of Notes page view in PowerPoint Presentation.

The Notes page view displays the notes page for the selected slide, where you can write additional information about the current slide. It is used by the presenter.

Steps used to enter notes in a slide.

The steps to enter notes in a slide are as follows:

• Step 1: Select Notes Page option  in the Presentation View group of the View Tab.
• Step 2: Select the slide on which you wish to add a note.
• Step 3: You will find a text panel below the slide with a prompt box, ‘Click to add text’ to enter notes for the selected slide.

Session 3: Using Tables in Presentation

• Table –  It the collection of cells. It the collection rows and columns. Collection of cells.
• Row –  It is a horizontal series of cells.
• Column –  It is a vertical series of cells.
• Cell –  It is a rectangular box present in a table. It is the smallest unit of a table. It is an intersection of a row and column.

Use of Table in Power Point?

Tables in PowerPoint are used for organizing and presenting data in a structured and visually appealing manner.

Difference between a row and a column

A row in a table runs horizontally, representing a horizontal sequence of cells, while a column runs vertically, representing a vertical sequence of cells.

Different ways of Inserting a table in MS Word 2010

In Microsoft Word 2010, you can insert a table using several methods:

• Click on the “Insert” tab in the Ribbon.
• Click on the “Table” button to open a grid.
• Hover your cursor over the grid to select the number of rows and columns you want, and then click to insert the table.
• Click on the “Insert” tab.
• Select “Table” and then choose “Draw Table.”
• Draw the table by clicking and dragging to create rows and columns.
• Under the “Insert” tab, select “Table” and then choose “Quick Tables.”
• You can select from a gallery of predefined table styles, such as calendars, lists, and more, which are inserted into your document.
• Select “Table” and then choose “Insert Table.”
• A dialog box will appear where you can specify the number of rows and columns and other table properties.
• If you have text separated by tabs, paragraphs, or commas, you can select it.
• Then, go to the “Insert” tab, select “Table,” and choose “Convert Text to Table.” Word will attempt to create a table based on the text structure.

Steps to split a table in MS PowerPoint

To split a table into two, follow these steps:

• Step 1: Place the cursor inside a cell from where you want split the table.
• Step 2: Click on Layout Tab.
• Step 3: Select the Split Table option in the Merge group.
• Step 4: Table will be split into two tables.

Session 4: Using Tables in Presentation

Steps to group or ungroup the objects..

• Step 1: Draw any multiple shapes in a slide.
• Step 2: Select all the shapes (objects) by holding CTRL key.
• Step 3: Right click in the selected portion. A context menu will appears.
• Step 4: Select Group and Group option.
• Step 1: Right click on the selected shapes.
• Step 2: Select Group and Ungroup option.

Session 5: Working with Slide Master

Slide Master  is an element of the template that stores information, including font styles, background design and color schemes.

Slide master sets the default layout and formatting for all the other slides. It actually controls an entire presentation. Each Slide Master contains one or more standard or custom sets of layout. Any changes made in the Slide Master page automatically reflects on every slide in the presentation.

Slide Master consists of two placeholders :

• Slide title placeholder
• Body text placeholder

Name any three image file formats that can be inserted in a presentation.

The most commonly used image file formats in a presentation are GIF, JPEG, JPG, PNG or BMP.

• GIF –  Graphics Interchange Format
• JPEG/JPG –  Joint Photographic Experts Group
• PNG –  Portable Network Graphics
• BMP –  BITMAP (Windows)

Step to apply the transition effects

Follow these steps to add transition effects.

• Step 1: Select the slide on which you want to apply a transition. Click on the Transition Tab.
• Step 2: Click on the desired transition effect and related option to apply for current slide or all slides.

Why do you need to group objects sometimes?

Grouping multiple objects together helps in treating them as a single entry or object. They can be moved, rotated, resized, flipped, copied and deleted together.

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What is Presentation Software?

Presentations provide a platform for people to share their message. Entrepreneurs, independent contractors, enterprise businesses, educators, and students can all benefit from presentations to learn, inform, sell, or persuade. Effective presentations will engage an audience with a clear message and call to action. Many businesses leverage presentation software to help them create visually appealing decks quicker, and more efficiently. 

If you’re not clear what presentation software is, and how it can help your productivity, you’re in the right place. 

Understanding presentation software

Presentation software is a type of computer application software that is designed to help users create digital presentations, or slide shows, to convey information in a more engaging way. Most presentation software will come fully equipped with tools and features for creating and editing digital slides that can include text, images, audio, video, charts, graphs, and other multimedia elements. Some key functionalities to look for in presentation software include slide creation and organization, formatting and design options, multimedia integrations, animations and transitions, collaboration, and sharing capabilities. 

Key features and functionalities

When you’re comparing different types of presentation software, these are the key features and functions that you should look for.

Slide creation and organization

It goes without saying, but the number one functionality of presentation software is slide creation. Whether you’re starting from scratch, or using a pre-built presentation or slide template, presentation software allows you to structure your thoughts in a way that makes sense. It also acts as a repository for old and new presentations so you can easily save and find what you need, when you need it.

Formatting and design options

One of the biggest challenges in the presentation creation process is deciding how to format your content without making a mess of the design. Many presentation softwares will handle that for you by offering design guardrails, drag-and-drop templates, and smart recommendations. The benefit of formatting and design options is that even non-designers have the tools they need to create something professional and on-brand.

Multimedia integration

A presentation without visual assets is a lot more likely to lose the audience. Presentation softwares will offer multimedia integration with images, videos, icons, and gifs. Every presentation software allows you to upload your own multimedia to your deck, but only select programs offer a free stock library to choose from. 

Animations and transitions

The average attention span of humans is 8 seconds, which means an engaging deck is critical to your presentation. Presentation software makes it easier to hold the focus of your audience with animations and transitions. Many platforms offer features that allow you to choose the speed and transitions to which your content builds and progresses to the next slide.

Collaboration and sharing capabilities

The whole goal of presentation software is to make the design process more efficient, and a big part of that is collaborating with your team. Newer presentation software— especially web-based or SaaS presentations— will allow teams to work together on the same deck, under the same roof. Similarly, the same web platforms have more flexible sharing capabilities through shared links or embed codes.

Types of presentation software platforms

There are various types of presentation software platforms available, and the industry continues to expand and evolve with new technologies. 

Traditional presentation

Traditional software refers to computer applications or programs that are typically used to create and deliver visual presentations. These programs are designed to allow users to create slideshows containing text, images, charts, graphs, and other visual aids. 

Web-based or SaaS presentation

Web-based or SaaS (Software as a Service) presentation software refers to programs that are accessed through a web browser and do not need to be installed on a user's device. These programs are hosted on the cloud and can be accessed from any internet-connected device.

AI presentations

AI presentation software is a type of presentation software that uses artificial intelligence (AI) technology to help users create and design presentations. AI presentation software typically includes features such as automated design suggestions, layout recommendations and image recognition to streamline the presentation creation process.

Video presentation

Video presentation software is a type of software that allows users to create and deliver video presentations. These presentations can include a combination of video footage, images, text, and audio. Video presentation software typically includes features such as editing tools, visual effects, and transitions to help users create engaging and professional-looking presentations.

Nonlinear presentation

A nonlinear presentation is a type of presentation where the viewer can navigate the content in a non-sequential order, rather than proceeding from one slide to the next in a linear fashion. In a nonlinear presentation, the content is organized using hyperlinks or other interactive elements that allow the viewer to jump back and forth between different parts of the presentation, depending on their interests and needs.

To learn more about the differences between presentation software, visit The Ultimate Guide to Presentation Software .

Benefits of a dedicated presentation software platform

Using a specific presentation software for every business need helps teams stay consistent across all internal and client-facing decks. 

Enhancing visual appeal and engagement

Presentation software— like Beautiful.ai— gives teams more control over the deck design which helps them maintain branding. By using the same presentation design software each time, you are ensuring consistency from deck to deck across each department. 

Simplifying content creation and organization

Like any productivity tool, presentation software is all about simplifying the process. You’ve heard of rinse and repeat. By using the same platform for each company or team deck you can automate and recycle things like colors, fonts, logos, and even branded slides. On the same coin, if you’re creating every deck in the same platform, it acts as a library for all of your presentations, making it easy to organize and find existing content. 

Facilitating effective communication

Communication is the backbone of any successful organization, so the ability to communicate effectively in the presentation design process is important. When the entire team is working in the same presentation software, it makes collaboration and communication more efficient and seamless. In Beautiful.ai, for example, teams can add comments and provide feedback in real-time to help eliminate any bottlenecks. 

Enabling seamless sharing and collaboration

When you're working with a presentation software in the cloud, teams can simultaneously make edits or contributions to the same deck at the same time. Gone are the days of lengthy email chains sharing various revisions of the same deck. Presentation software allows you to share the most updated version and invite stakeholders or external partners to collaborate with you in the platform. 

Tips for using presentation software effectively

Now you know what presentation software is, but how do you use it effectively to scale your business efforts? Keep these tips in mind for your next presentation. 

Planning and structuring your presentation

Planning and structuring your presentation effectively is crucial for delivering a clear and organized message. You should think about how you want to format your story before you even open up a presentation software. 

Six things to consider when planning your presentation anatomy;

• The audience
• Overarching message
• Clear objectives
• One key point for each slide
• A strong call to action

Utilizing design principles and visual elements

Presentation softwares have design principles in place to help take on some of the burden of deck creation, and you should take advantage of that. Using a pre-built template can help you think of new ways to structure your presentation, while lending the ability to customize it where you see fit. As a good rule of thumb, less is more in presentations. Your design should be clean and professional, while keeping your company branding in mind. 

Creating concise and impactful slides

With new technology, many presentation platforms (excluding PowerPoint) will actually limit how much you can add to each slide to help avoid Frankendeck situations. Creating clear, concise slides are more impactful than cluttered ones. Make sure to stick to one key point on each slide so that your audience knows exactly what you want them to pay attention to. 

Using multimedia wisely

A picture is worth a thousand words. Your audience will likely remember the multimedia in your presentation over any bullet point or statistic, so choose your visual assets wisely. They should be relevant, high-quality, and on-brand, always. The multimedia is meant to complement your story and drive the point home.

Practicing and rehearsing 

Presentation software and deck design is important, but so is your delivery. Don’t spend time crafting the perfect presentation deck only for your actual presentation of it to fall flat. Practice, practice, practice. And even when you think you’ve practiced enough, do a full dry-run one more time. This allows you to test the presentation software, the technology required for the meeting or conference, and the timing of any video or animations within the deck.

Jordan Turner

Jordan is a Bay Area writer, social media manager, and content strategist.

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Types of Software

Class 9 - kips cyber beans cbse computer code 165, multiple choice questions.

A master control program that runs the computer is an ............... .

• Interpreter
• Operating System

Reason — A master control program that runs the computer is an Operating System.

Which of the following is not a hardware component?

• Laser Printer

Reason — Operating System is a software component.

GUI is used as an interface between ............... .

• Hardware and Software

User and Hardware

• Software and User
• Man and Monitor

Reason — GUI is used as an interface between User and Hardware.

MS PowerPoint is an example of ............... .

• Database Software
• Multimedia Software
• Presentation Software
• None of these

Reason — MS PowerPoint is an example of Presentation Software.

Which of the following is not a function of an Operating System?

• File Management
• Memory Management
• Processor Management

Database Management

Reason — Database Management is not a function of an Operating System.

Which of the following is CUI based Operating System?

• Windows Vista

All of these

Reason — MS DOS is CUI based Operating System.

It is a collection of one or more programs, which is designed to control the overall operation and performance of the computer system.

• Utility Software
• System Software
• Application Software
• Customised Software

Reason — System Software is a collection of one or more programs, which is designed to control the overall operation and performance of the computer system.

Which language processor converts a program written in a High Level Language into Machine Language program line by line?

Reason — Interpreter converts a program written in a High Level Language into Machine Language program line by line.

Disk cleanup is a ............... tool.

Virus Scanner Cleaner

• Disk Management
• File Folder Management

Reason — Disk cleanup is a Disk Management tool.

Question 10

Which type of Application software is used in the Billing System?

• Specific Purpose

General Purpose

Reason — Customized Application software is used in the Billing System.

Question 11

Which type of Application software is the Kaspersky?

Reason — Kaspersky is a type of Virus Scanner Cleaner Application software.

Question 12

Which software acts as a co-ordinator between hardware and software?

Reason — Operating System acts as a co-ordinator between hardware and software.

Question 13

The physical component of the computer system which we can touch and feel is called ............... .

Reason — The physical component of the computer system which we can touch and feel is called Hardware.

Question 14

General Purpose Application Software includes ............... .

• Word Processing

Reason — General Purpose Application Software includes Presentation Software, DBMS and Word Processing software.

Question 15

Which software is commonly designed to meet the needs of individual or organisations ?

Reason — General Purpose software is commonly designed to meet the needs of individual or organisations.

Question 16

Assembly language uses ............... codes.

Reason — Assembly language uses Mnemonic codes.

Question 17

............... do not need web access and run independently on computer.

• Desktop apps

Reason — Desktop apps do not need web access and run independently on computer.

Question 18

............... are designed keeping in mind the device specifications.

Reason — Native apps are designed keeping in mind the device specifications.

Question 19

............... are usually smaller in size as the devices on which they are installed have limited memory.

mobile apps

Reason — Mobile apps are usually smaller in size as the devices on which they are installed have limited memory.

Question 20

............... apps are usually browser based and stored on a remote server.

Reason — Web apps are usually browser based and stored on a remote server.

Fill in the blanks

The collection of programs and procedures that instructs a computer how to perform different types of tasks is called ............... .

The collection of programs and procedures that instructs a computer how to perform different types of tasks is called Software .

The ............... software support the smooth functioning of the computer and run the various programs efficiently.

The Utility software support the smooth functioning of the computer and run the various programs efficiently.

............... helps to reduce consumption of storage space and ensures faster transfer of large files.

Compression helps to reduce consumption of storage space and ensures faster transfer of large files.

............... is the facility to free up disk space by deleting files that are not being used for a long time.

Disk Cleanup is the facility to free up disk space by deleting files that are not being used for a long time.

A ............... program helps to perform calculations, analyze data, and display the information in a tabular manner.

A Spreadsheet program helps to perform calculations, analyze data, and display the information in a tabular manner.

A ............... transforms human readable source code of an entire program into machine language code.

A Compiler transforms human readable source code of an entire program into machine language code.

............... are special programs which control the execution of a particular hardware device.

Device Drivers are special programs which control the execution of a particular hardware device.

DTP stands for ............... .

DTP stands for Desktop Publishing .

............... is a process of conversion of data into a form that cannot easily be understood by anyone.

Encryption is a process of conversion of data into a form that cannot easily be understood by anyone.

State True or False

School software is a part of General Purpose Application Software.

Reason — School software is a part of Customised Application Software.

Decryption is the process of converting the data which cannot be understood by all humans.

Reason — Encryption is the process of converting the data which cannot be understood by all humans.

Mobile apps are usually developed for a specific Operating System and device.

Reason — Mobile apps are usually developed for a specific Operating System and device.

The Antivirus software in our computer guarantees the 100% protection from virus.

Reason — An Antivirus software in a computer does not guarantee the 100 % protection from virus, as the installed Antivirus program would not be able to detect new virus programs.

Tally, Wings and Busy are some popular accounting software in India.

Reason — Tally, Wings and Busy are some popular accounting software in India.

The storage of a file in several non-contiguous areas of a disk rather than a single contiguous unit is called Disk Cleanup.

Reason — The storage of a file in several non-contiguous areas of a disk rather than a single contiguous unit is called Disk Fragmentation.

DBMS is a Utility software.

Reason — DBMS is a General Purpose Application Software.

Interpreter converts and executes machine language to High Level Language line by line.

Reason — Interpreter converts and executes High Level Language to machine language line by line.

Encryption is done using an algorithm called cipher.

Reason — Encryption is done using an algorithm called cipher.

You cannot easily create, add, find, update, and sort the information stored in a database.

Reason — We can easily create, add, find, update, and sort the information stored in a database.

Application Based Questions

Match the correct application software for corresponding task.

Which General Purpose Application Software package will you recommend to New Girls Public School for producing school accounts?

Rohit has to transfer a large presentation file to his head office which is located in another country. Which Utility software tool will you recommend him for this task?

Rohit can use a compressor software to compress the file and make it smaller in size. Then, he can use cloud services to transfer the file to his head office.

Encryption is the process of conversion of data into a form that cannot be easily understood by anyone except those possessing special information, usually referred as a key. This is done using an algorithm. Name the algorithm.

At times the hard disk of a system fails and loses all the files stored in it. Thus, in order to restore original files at the time of such failures what advice will you give to a multinational organization manufacturing apparels?

I will advise the multinational organization to keep their files and data in back up storage devices in order to restore original files at the time of such failures.

Short Answer Type Questions

Name the two types of software.

Two types of software are:

What is System software?

System software is a collection of one or more programs, which are designed to control the overall operation and performance of a computer system. For example, operating system,device drivers etc.

What is the utility of disk cleanup?

Disk Cleanup utility searches the computer hard disk for unnecessary files that are not being used for a long time and occupying huge amount of space. It helps to free up disk space by deleting these files which can be of the following types- Temporary internet files, Downloaded program files, Recycle bin files, Windows temporary files, etc.

Briefly describe the disk defragmenter program.

A Disk Defragmenter program is used to rearrange all files and directories into one contiguous area of disk and consolidate the free space in one contiguous block. This helps in smooth and speedy retrieval of data from the disk.

Where is encryption primarily used?

Encryption is primarily used in defense services. It is even used in civilian systems, like Online Banking, E-commerce, Mobile Services, etc., to facilitate secret communication and privacy of data.

Name the most popular encryption software which can be downloaded free of charge.

Flexcrypt is the most popular encryption software which can be downloaded free of charge.

Give two examples of each: a. Operating System b. Desktop Publishing Software c. Database Management System d. Backup Software e. Antivirus Software f. Programming Language

a. Operating System — Windows XP, Linus

b. Desktop Publishing Software — PageMaker, CorelDRAW

c. Database Management System — MS-Access, Oracle

d. Backup Software — Delta copy, Ace Backup

e. Antivirus Software — McAfee, Norton

f. Programming Language — Java, Python

Write one example of each: a. CUI (Operating System) b. GUI (Operating System) c. Compression Software d. Multimedia Software e. Presentation Software

a. CUI(Operating System) — DOS

b. GUI (Operating System) — Windows XP

c. Compression Software — WinZip

d. Multimedia Software — Windows Media Player

e. Presentation Software — e. Presentation Software — Microsoft PowerPoint

Name any two languages where either interpreter or compiler is used.

Two languages where either interpreter or compiler is used are Java and C++.

Define the following: a. Assembler b. Interpreter c. Compiler d. Object Code e. Source Code f. Program

a. Assembler — An assembler is a program used to translate mnemonic operation codes to their machine language equivalents.

b. Interpreter — An interpreter converts a program written in a High Level Language into the Machine language program line by line and simultaneously executes the converted line. If an error is found, it displays the error and does not proceed till the error is rectified.

c. Compiler — A compiler is a computer program that transforms human readable source code of an entire computer program into the machine language code. It converts the entire program at one go. If an error is found, it gives the error list along with the line numbers.

d. Object Code — Object code is a set of statements which is usually generated by a compiler after converting a high level language program into machine language.

e. Source Code — Source code is a set of statements in a High-Level programming language.

f. Program — A set of instructions which performs a specified task is called a program.

Long Answer Type Questions

What are the functions of Operating System?

The functions of Operating System are as follows:

• Processor Management — An operating system manages the working of the processor by allocating various jobs to it. It also ensures that each process and application receives enough time by the processor to function properly.
• Memory Management — An operating system manages the sharing of internal memory among multiple applications. It assigns memory to various programs whenever required. It also frees the memory when it is not in use.
• Device Management — An operating system controls the working of all input and output (I/O) devices.
• File Management — An Operating System keeps track of information regarding creation, deletion, transfer, copy, and storage of files in an organized way.
• Error Detection and Security — It provides security by means of passwords to prevent the misuse of a computer.
• Job Scheduling — In a multitasking Operating System where multiple programs run at the same time, the Operating System determines which applications should run in which order and how much time should be allocated for each application in turn.

Differentiate between Compression and Defragmentation.

Distinguish between encryption and decryption.

What is Customized Software? Give one example.

Customized software is a software that is specially designed for a particular organization or user according to their requirements. It is built to cater to the needs of a specific company not the mass market.

It can easily be modified according to the changing requirements. It helps integrating different types of work in a single software, thus eliminating the need of purchasing multiple applications and licences.

An example of customized software is commercial websites.

How are the desktop apps different from the Web apps?

What is Virus scanner/cleaner? What functions does it perform?

Virus scanner/cleaner software are computer programs to identify, prevent, and remove viruses from our computer. It helps us to safeguard our data from virus.

Antivirus software performs the following functions in our computer:

• Scan the computer files to look for virus.
• Identify suspicious behaviour from other computers.
• Remove the programs which indicate infection.

Discuss the role of DTP software.

Desktop Publishing packages can combine both text and graphic features to design professional documents for a variety of purposes. DTP software is used by media professionals to outline and execute editorial projects like newsletters, printed forms, advertisements, brochures, posters, magazines, books, etc.

With features for color management, templates, and collaboration, it streamlines the design process. It's crucial for creating high-quality, error-free print and digital content. This makes DTP software indispensable in various industries, where visually appealing, well-structured documents are essential for effective communication and branding.

Discuss the role of Specific Purpose Application Software. Explain any two.

The Specific Purpose Application Software are developed by programmers to perform only specific tasks. Two Specific Purpose Application Softwares are:

• Accounting management — Accounts are the backbone of every organization. Thus, a proper accounting software is needed by all to store and manage these account transactions. Tally is the most popular accounting software in India. Wings and Busy are some other popular accounting software in India.
• Reservation System — The need to have an efficient reservation system with global usage patterns for airlines, hotels, etc. has been met by different companies with the integration of databases. Most of the reservation software are web-based. They can store essential data and operate on customer related transactions online. For example, makemytrip.com, yatra.com, etc.

Describe the utility of Data backup and Recovery Software.

Data backup and recovery software is essential for safeguarding valuable digital assets and ensuring business continuity. It provides a means to routinely and securely duplicate critical data, protecting it from loss due to hardware failure, human error, cyber attacks, or disasters.

In the event of data loss, this software enables the rapid restoration of files, databases, or entire systems, minimizing downtime and potential financial losses. Its utility extends to individual users, businesses, and organizations, offering peace of mind, compliance with data protection regulations, and the ability to recover and resume operations swiftly, preserving data integrity and productivity.

Write short notes on the following:

• Word Processing Software
• Database Management System

Word Processing Software — A word processor helps us to create structured text documents quickly and efficiently. It provides multiple features to manipulate the text in a desired way. we can easily add, delete, rearrange, or beautify the text through formatting and also produce a hard copy of the document. For example, MS-Word, Writer, Word Pro, WordPad, etc.

Database Management System — In a computer, a database software helps us to store and manage a large amount of information in an organized way. We can create, add, find, update, sort, and search the information stored in a database. We can also present the information in the form of professionally designed reports. Some examples of database management software are MS-Access, Oracle, Base, etc.

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Important Questions and Notes

Digital Presentation Class 9 Notes : Important Points

Digital presentation class 9 notes.

A digital presentation is a process of expressing your ideas to audience using digital tools.

A Presentation includes :

• Regular text
• Lists items
• Graphics elements
• Sound and Video

Presentation can be used :

• To present the project proposal in business organisations.
• In teaching and training.
• Machine parts and operation of various machines can be easily shown.

What is Impress?

Impress is one of the important components of LibreOffice suite. It is free, open source. The presentation created in LibreOffice Impress can be opened in other presentation software like MS PowerPoint.

Examples of Presentation Software : MS-Office 365 PowerPoint, Google Presentation or Microsoft SkyDrive PowerPoint.

Characteristics of a good quality presentation :

• Number of lines: On one page or slide try to include 5 to 8 lines.
• Font-size : We should select an appropriate font-size depending upon the room size, distance between the screen and the audience.
• Correct use of grammar and language: We should present the contents error free in terms of grammar, spellings of language by reading the slides carefully.
• Inserting images, drawings, tables or graphs: We should try to avoid inserting more than two graphics (images, drawings, tables or charts) in any slide.
• Use of colours: We should try to use dark colours, bold letters with different fonts to highlight certain points.
• Animation and videos: We should not include more than one animation or video in one slide.
• Pay attention to target group: We should focus on the contents, sequence of the topics in such a way that it makes a flow to attract the attention of the audience.

Starting LibreOffice Impress :

To start LibreOffice Impress in Windows, double click its shortcut icon on the desktop. Or click on the Start or Windows button, select LibreOffice → LibreOffice Impress from application window.

In Ubuntu Linux, open the LibreOffice Impress by any of the following options.

• Find the LibreOffice Impress icon on the application launcher, and click it to start the application.
• Find the LibreOffice Impress icon through “Show Applications” icon on the launcher.

Various parts/components of the Impress application window :

A. Title bar: It contains the name of presentation file with extension (.odp) and presentation application as LibreOffice Impress. It is always of the top of the LibreOffice Impress title bar window.

B. Menu Bar: It contains the menus with logically grouped commands. The various menus are as under:

• Slideshow etc.

C. Toolbars: There are various toolbar to manage GUI of Impress.

• Standard toolbar
• Master Pages
• Layout etc.

Closing LibreOffice Impress :

To close the Impress application directly, select the manipulation button Close (×), or select the File Menu→Exit command or use the keyboard shortcut Alt+F4 or Ctrl+Q.

Creating a presentation using template :

• To create a new blank presentation, select the File Menu→New or click on the icon New or use the combination of keys Ctrl+N.
• A window ‘Select a Template’ will appear. Choose a template as per your choice.
• Prepare your presentation using template. The selected template appears in the form of title slide layout.
• You can also select a slide layout by using menu, Slide → Slide Layout → Title slide.
• Adding text: To add text to a slide that,contains a text frame, click on Click to add text in the text frame and then type your text.

Saving a presentation:

Select the File Menu ¨Save, or, use the shortcut key combination Ctrl+S, or click on the Save button on the Standard Toolbar. This will open the Save dialog box which allows to select the location on the disk and assign the name to save the presentation.

Saving a presentation with different name :

To save the presentation with a different name, select File→ Save As or, use the shortcut key combination Shift+Ctrl+S. In Save As dialog box, a new file name can be entered and finally click on save button.

Saving with a different format:

By default the presentation is saved with .odp extension. To save a presentation as another file type, select File→Save As. In the Save As dialog box, click on the All Formats drop-down menu and select the choice from the offered programs.

Saving a presentation as HTML:

To publish the presentation on the web, save it in HTML format, which could be opened in any web browser. To save the presentation as html:

• Click on File → Export
• Select the directory in which you want to save the file
• Enter a file name

Save a file in PDF format:

A Portable Document Format (PDF) of the presentation can be created by saving a file in the PDF format. To save a file in the PDF format:

• Click on File → Export as PDF
• Select the directory in which you wish to save the file

Closing a presentation :

To close a presentation, select File Menu→ Close or use the keyboard shortcut keys Ctrl+W.

Open a presentation :

To open a presentation, select File→Open command, or, use the keyboard shortcut keys Ctrl+O. It will open the Open dialog box. Specify the location of the file that is to be opened and click on Open button.

Running a slide show :

To run the slide show, click Slide Show→Start from First Slide on the main menu bar or Click the Slide Show icon on the Presentation toolbar or the Slide Sorter toolbar or Press F5 from the keyboard.

Working with slides :

Inserting a duplicate slide :

Inserting a duplicate slide will insert the copy of the existing or current slide into the presentation. Steps to insert a duplicate slides are :

Select the slide you want to duplicate from the Slides Pane and choose any one of the following :

• Select from menu bar Slide → Duplicate Slide.
• Or, right-click on the slide and select Duplicate Slide from the menu.
• Or, right-click on a slide in Workspace and select Slide → Duplicate Slide from the menu.
• Or, click the Duplicate Slide icon in the Presentation toolbar.

Inserting new slides :

To insert a new slide, use any of the following way.

• Select from menu bar Slide → New Slide.
• Or, right-click on a slide and select New Slide from the context menu.
• Or, right-click in an empty space in the Workspace and select Slide → New Slide from the context menu.
• Or, click the New Slide icon in the Presentation toolbar.
• Or, use the keyboard shortcut Ctrl+M

Copying and moving slides :

The slides once created can be reused within the presentation or in another presentation. To move the slide to another location use cut and paste process. To copy the slide, use the process of copy and paste. Cut, Copy and Paste operations can also be performed by the combination of keys: (i) Cut – Ctrl + X (ii) Copy – Ctrl + C (iii) Paste – Ctrl + V

Deleting slides : Steps to delete slides are :

• Select the slide(s) by marking them in the Slide Pane.
• Right click the mouse button and click on delete.

Select the slide and press the Delete button from the keyboard.

Renaming a slide : The slides are named as slide1, slide2,… by default. To rename a slide:

• Select the slide.
• Right click and select the rename slide option in the context menu.
• A Rename Slide dialog box will appear where you can assign the new name to the slide.

Copying, moving and deleting content :

To copy or move some text or an object in the presentation to another location, it is necessary to first select the text. Steps are :

• Select the text.
• Right click and select the Copy option from the context menu for copying or Cut option to cut.
• Position the cursor on the location and right click and select the Paste option.

Deleting the text :

The delete and backspace button on keyboard is used to delete the text. The delete key deletes the character on the right of the cursor, and the backspace button deletes the character on the left of the cursor. To delete the line or paragraph of text, first select the text and then press the delete key.

Undo and redo the changes :

When we execute a command on some text, for example delete the text, we are able to reverse what we have done. This is known as the undo function . It is also possible after having undone the change, get it back. This is called the redo function . Shortcut keys Ctrl + Z is used for Undo and Ctrl + Y is used for Redo.

Workspace view :

The various workspace views are in the drop-down list of the View menu. These views are Normal, Outline, Notes, Slide Sorter, Slide Master, Notes Master, Handout Master.

1. Normal view: It is the main view for working with individual slides. This view is used to format and design and to add text, graphics, and animation effects.

2. Outline view : It contains all the slides of the presentation in a sequence. It shows each slide in the outline format. Only the text contained in each slide is displayed inside the Workspace.

3. Notes view : It is used to add notes to a slide for the information of presenter. It is not seen by the audience while showing the presentation.

4. Slide Sorter view : It contains all the slide thumbnails. It is suitable for rearranging the slide order by using ‘drag and drop’ method.

Formatting Text

The contents of the slides can be formatted in various ways. The most common way is to use the formatting icons on the Formatting toolbar. Another way is by selecting Format→Text from the menu bar. The various formatting options are :

• Increase font size : Keyboard shortcut is Ctrl+].
• Decrease font size : Keyboard shortcut is Ctrl+[.
• Bold : Keyboard shortcut is Ctrl+B
• Italic : Keyboard shortcut is Ctrl+I
• Underline : Keyboard shortcut is Ctrl+U.
• Superscript : Keyboard shortcut : Shift+Ctrl+P
• Subscript : Keyboard shortcut : Shift+Ctrl+B
• The alignment icons are used to align the text to the Left, Center, Right, or Justify.
• Bullets and numbering: Creates a bulleted or numbered list from selected paragraphs. Click on the small triangle to the right of the icon to select a bullet or numbering formatting option from a drop‑down list.
• Line spacing: Adjust the spacing between the lines of a selected paragraph.

Working with tables :

A Table can be inserted from the Insert menu by selecting Insert→Table or by selecting the Table icon on the Standard toolbar . In the Insert Table dialog box, specify the number of columns and the number of rows and click on OK button.

Entering and editing data in a table :

The content can be put in a table by placing the insertion point in a cell. The insertion point in a table can be done in three ways:

• by pressing the left mouse button.
• by pressing the TAB key on a keyboard.
• by using arrow keys on the keyboard.

Selecting a cell : To select a cell within a table, position the mouse cursor along its left edge, and when the cursor changes to a sloped white arrow, press right mouse button.

Selecting a row/column : To select a row or column in a table, position the mouse cursor along left edge of row or column to select, and when the mouse cursor changes to a sloped white arrow press the left mouse button and drag it to the end of the row or column.

Selecting a table : To select an entire table, first click on its edge. When the mouse cursor changes to a sloped white arrow, click on the left mouse button.

Adjusting column width and row height using the mouse : To change the width of the column, position on the border line between the two columns, and when the cursor changes to a (↔) sign, drag it to the desired width. The same can be done for adjusting the row height.

Table borders and background : Right click on the table border, the Table Properties dialog box will open, from where you can change the borders and background of the table.

Deleting a table : Click on the table border to select the table and press the Delete key.

Adding images :

Images can be inserted from the gallery, files stored in the computer.

Inserting an image from a file :

Select Insert → Image on the menu bar or, click on the Insert Image icon located on the standard toolbar. The Insert Image dialog opens. Select the image and click on open button.

Inserting an image from the gallery :

• Select Insert → Media → Gallery from the menu.
• Select a theme.
• Click on the image and drag it onto the workspace.

Formatting images

Formatting an image includes moving, resizing, rotating an image.

Moving images : Click on an image and drag it to the desired position.

Resizing images : Select the image by clicking and selection handles displayed. Position the cursor over one of the selection handles. Click and drag to resize the image

Rotating images : Select the image by clicking. Click the Rotate icon on the Line and Filling toolbar. Click again on the selected image and the selection handles change shape and colour. Click the mouse and move in the direction in which you want to rotate the image.

Formatting using the Image toolbar :

When an image is selected, the Image toolbar becomes available under the Properties window as shown. The Image toolbar can also be displayed by selecting View → Toolbars→Image from the menu bar.

Drawing tools :

Impress provides various drawing tools. To activate Drawing toolbar, select View → Toolbars →Drawing from the main menu bar.

Grouping objects :

A group formed by grouping the objects, can be formatted as a single object, moved, rotated, deleted. To group objects together:

• Select the objects to be grouped by clicking on selection tool from Drawing toolbar and draw a rectangle around the objects. To select all the objects, go to Edit → Select All or use the keyboard shortcut Ctrl+A.
• Click on Format→Group or use the keyboard combination Ctrl+Shift+G or right-click on an object within the selected group and select Group from the context menu.

Ungrouping objects :

To ungroup objects follow the below given procedure:

• Select the group by clicking on any one of the objects in the group.
• Click on Format →Group → Ungroup on the menu bar or use the keyboard combination Ctrl+Alt+Shift+G or right-click on the group and select Ungroup from the context menu.

Working with Slide Masters :

Impress comes with various slide masters. These slide masters are available in the Master Pages section of the Sidebar. There are three subsections, namely Used in this Presentation, Recently Used, and Available for Use.

Adding transitions :

• In the Sidebar, select the Slide Transition icon to open the Slide Transition section.
• In the Slides pane or Slide Sorter view, select the slides to apply the transition.
• Select a transition.
• Modify the selected transition by changing the speed or adding a sound.
• Select how to advance to the next slide: manually (By mouse click) or automatically (Automatically after).
• To apply transition to all slides, click Apply to All Slides.

Disclaimer : I tried to give you the simple and correct “ Digital Presentation Class 9 Notes ” , but if you feel that there is/are mistakes in “ Digital Presentation Class 9 Notes ” given above, you can directly contact me at [email protected]. Book and Study material available on CBSE official website are used as reference to create above “ Digital Presentation Class 9 Notes “. Screenshot used in the above blog is taken from CBSE study material.

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MS-PowerPoint - Computer Applications for Class 9 - Class 9 - Notes, Videos & Tests

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Very Short Answer Type Questions

Question 1: Write down the name of default view in a PowerPoint presentation. Answer: By default, a presentation screen is always shown in Normal view.

Question 2: Differentiate between a presentation and a slide. Answer: A presentation is a set of slides that you present to people in a group while each page of a PowerPoint presentation is called a slide.

More Resources for CBSE Class 9

NCERT Solutions

• NCERT Solutions Class 9 Maths
• NCERT Solutions Class 9 Science
• NCERT Solutions Class 9 Social Science
• NCERT Solutions Class 9 English
• NCERT Solutions Class 9 Hindi
• NCERT Solutions Class 9 Sanskrit
• NCERT Solutions Class 9 IT
• RD Sharma Class 9 Solutions

Question 3: Name two ways where you can create a presentation. Answer: You can create a presentation under Normal view and Outline view.

Question 4: Write use of layouts in PowerPoint. Answer: Layouts are used to define the layout of the slide, i.e. the placement of title, subtitle, components of slide etc.

Question 5: In PowerPoint 2007 under the Insert tab, there is a button named Text Box. What is the utility of this button? Answer: Like a title placeholder, a Text Box is used to hold the text information.

Question 6: Is it possible to change the background of a slide at some later point of time? Answer: Yes, we can change the background of a slide at any point of time.

Question 7: Can graphics be inserted into the slide? Answer: Yes, we can insert pictures, graphs, charts, SmartArt etc., into a slide.

Question 8: Animation is a feature, which you can use in your presentation. What is the purpose of this feature? Answer: Animations are the visual effects applied to individual items on a slide such as graphics, titles or bullet points, rather than to the slide itself.

Question 9: Kirti wants to add sound to slide transition. Which feature of Animations tab is useful for this purpose? Answer: On the Animations tab in the Transition to This Slide group, click the arrow next to ‘Transition Sound’ to add sound to slide transition.

Question 10: Explain an advantage of grouping objects in PowerPoint. Answer: The grouped objects can move, transform, resize and also can change the properties of all the objects in a group together.

Question 11: What is the use of Enter and Esc key in a Slide Show? Answer: Press Enter to move to the next slide and Esc to close the Slide Show.

Short Answer Type Questions

Question 1: Name any four basic elements of a slide. Answer: The four basic elements of a slide are as follows:

• Drawing objects

Question 2: How many views of a slide PowerPoint provided? Answer: There are six views of a PowerPoint presentation:

• Normal view
• Outline view
• Notes Page view
• Slide Sorter view
• Master view

Question 3: State three functions of the Slides Pane. Answer: Three functions of the Slides Pane are as follows: .

• New slides may be added to the presentation.
• Allows marking a slide as hidden for not showing it during a slide show.
• Deleting a slide from the presentation in case it is no longer needed.

Question 4: Write three functions that can be performed in Slide Sorter view of a presentation. Answer: The three functions that can be performed in Slide Sorter view are as follows:

• We can see the entire presentation.
• We can move slide from one place to another using click-drag method. Also, we can rearrange the order of slides.
• We can insert, rename and delete slides.

Question 5: How are Header and Footer useful? Answer: Header and Footer are very useful for displaying the similar useful information on each slide. One can change the Header and Footer details at any time in the presentation.

Question 6: Write the steps of inserting picture in a slide. Answer: Pictures and ClipArt can be inserted into a Microsoft Office PowerPoint 2007 presentation from sources such as ClipArt Website providers, Web pages or files on a computer. These pictures can be used as backgrounds for slides in a presentation. Here, we will discuss inserting pictures from files only, as per syllabus restrictions. Do the following for inserting pictures from file in your presentation:

• Click where you want to insert the picture.

• Locate the picture that you want to insert and then double-click it.

To add multiple pictures, press and hold Ctrl key while you click the pictures that you want to insert and then click Insert button. To insert a picture into the notes pages of an Office PowerPoint 2007 presentation, switch to Notes view and then do the above same procedure.

Question 7: A sales manager creates a presentation he add the same slide transition to all the slide. Write steps, which are followed by sales manager for slide transition? Answer: Creating a slides show: Using PowerPoint, a wide range of special effects, such as transition and animation can be added in a presentation to provide visual interest to the presentation and grab the audience’s attention. h Points can be revealed on slides in a staggered way (i.e. one bullet displayed at a time) to keep the audience focused only on the point which is being discussed at the given time. Also, the presentation can be automated, so it runs on its own. The slide show can be enhanced by applying the following effects:

• Adding Transitions to a Slide
• Add Sound to Slide Transitions
• Animating Text and Objects
• Rehearse Timing

Question 8: What can you do if you want each slide should be shown for a specific amount of time? Answer: Setting advance slide to one mouse click is the default and a simple setting. If you want each slide to be shown for a specific amount of time, click automatically after and enter the number of seconds. Click Apply to All slides.

Question 9: Differentiate between Slide Transition and Custom Animation. Answer: Differences between slide transition and custom animation are as follows:

Long Answer Type Questions

Question 1: What are the different ways in which you can start creating a new presentation? Write steps for each. Answer: Creating New Presentation: For creating a new presentation in MS-PowerPoint, there are two options available to make a selection of creating new presentation: 1. Creating Blank Presentation For creating a blank presentation, do the following:

• Click on Office button and then click New from the menu that appears.
• A New Presentation dialog box will appear.
• Select Blank Presentation and click on Create button.

A blank presentation with one slide will be created. Also, further slides can be added to the presentation and can change the layout of an existing slide as well. 2. Creating Presentation using Themes You can quickly and easily format an entire presentation to give it a professional and modern look by applying a theme. In MS-PowerPoint 2007, you can apply theme using these two methods which are as follows: Method 1

• Click on Office button and then, click New from the menu that appears.
• From the right hand side page, select Installed Themes under Templates.
• Select any one of the theme as per the users choice.
• Click Create button.

• Select Design tab under the MS-PowerPoint 2007 ribbon menu system.
• Select Themes group under this tab.
• Select any one theme as per the choice.
• Effects will be automatically applied on all the slides.

Saving a Presentation Procedure for saving a presentation is same as saving a MS-Word document and MS-Excel workbook. For saving your presentation, do the following:

• Click on the Microsoft Office button and then, click Save As option from the menu that appear. Or Press Ctrl+S from keyboard.
• Save As dialog box will appear, in the File name box, enter a new name to save the file.
• Then, click Save button.

Question 2: Explain the various views of a slide available in PowerPoint 2007. Answer: In Microsoft Office PowerPoint 2007, different views of a slide are used to edit, print and deliver a presentation. PowerPoint slide views can be found in two places as follows:

• On the View tab, in the Presentation Views group, where all views are available.
• Normal View: This is the main editing view, where you write and design your presentations, i.e. actual screen which is displayed. The view is also known as Slide view. A Normal view is the default view size for the screen.
• Slide Sorter View: It provides a view of slides in thumbnail form. This view makes it easy to sort and organize the sequence of the slides at the time of creating presentation and also, at the time of preparing presentation for printing.
• Notes Page View: In the Notes Page view, the notes pane is located just below the slide pane. Here, notes that apply to the current slide can be typed. Later, these notes can be printed and referred while giving actual presentation. Notes can also be printed to handout to the audience or included in a presentation that is delivered to the audience or posted on a Web page.
• Slide Show View: This is used to deliver a presentation to the audience. Slide Show view takes up the full computer screen, like an actual presentation. In this view, you can see your presentation, the way audience wants. This view enables you to see how graphics, timings, movies, animated effects and transition effects will look during the actual presentation. To exit Slide Show view, press Esc key from the keyboard.
• Master View: The Master views include Slide view, Handout view and Notes view. They are the main slides that store information about the presentation, including background color, fonts effects, placeholder sizes and positions. The key benefit to working in a Master view is that on the Slide Master, Notes Master, or Handout Master, you can make universal style changes to every slide, notes page, or handout associated with the presentation.

Question 3: Which tab and command let you insert animations in your slide? Write the steps for applying animations in your presentation. Answer: Animating Text and Objects: We can give sound effects or visual effects, including movement to the text or objects in a presentation. Animation can be used to focus on important points, to control the flow of information and to increase viewer interest in a presentation. Built-in animation effect can be added in Office PowerPoint 2007 presentation by do the following:

• Select the text or object that you want to animate.
• On the Animations tab, in the Animations group, select the animation effect that you want from the Animate list.

To apply a custom animation effect in Office PowerPoint 2007, do the following:

• On the Animations tab, in the Animations group, click Custom Animation.

In the Custom Animation task pane, click Add Effect and then do one or more of the following:

• To make the enter text or object with an effect, point to Entrance and then click any effect.

• To add an effect that makes text or an object leave the slide at some point, click to Exit and then click an effect.
• To add an effect that makes text or an object move in a specified pattern, click to Motion Paths and then click a path.

To specify how the effect is applied to your text or object, right-click any custom animation effect in the Custom Animation list and then click Effect Options. Do one of the following:

• To specify settings for text, on the Effect, Timing and tabs, click the options Animate text from Effect tab to use to animate the text.
• To specify settings for an object, on the Effect and Timing tabs, click the options that you want to use to animate the object.

Effects appear in the Custom Animation list in the order that you add them.

Question 4: Write the steps to print handouts in PowerPoint presentation. Answer: Printing Slide Handouts: We have already studied about the handouts view of presentation, it could help the audience in getting idea of your’s easily. A presentation can be printed in the form of handouts-with one, two, three, four, six or nine slides on a page. For printing handouts, you need to do the following:

• Open the presentation for which you want to print handouts.
• Click the Microsoft Office button, click the arrow next to Print option and then click Print Preview.
• In the Page Setup group, click the arrow under Print What: and then select the handout layout option that you want from the list.
• To specify the page orientation, click the arrow under Orientation and .then click Landscape or Portrait.
• Click Print.

Application Oriented Questions

Question 1: Complete the blank spaces using words from the list. You should use each word only once. Websites, slide, PowerPoint, presentation, templates, handouts, projector. MS ( 1 )………………… is a ( 2 )………………… program that lets you make and show slide shows. These can be viewed on the computer screen or through a multimedia ( 3 )………………… Copies of the presentation, called ( 4 )………………… that can be printed out and given to the audience so that, they can make their own notes. Presentations are made up of a series of pages, called ( 5 )………………… as well as text, slides may incorporate graphics, animated images , sounds and video clips, graphs, charts and even links to ( 6 )………………… Most presentation packages provide a set of themes and ( 7 )………………… which make it easy to create professional looking presentations with little skill or knowledge. They also offer the facility to add slide transition, timing and animations, which bring a presentation’s to life. Answer:

• presentation

Question 2: Seema wants to give identical design to all the slides and handouts, she is going to print from her presentation.

• Which two methods can she use to accomplish her task?
• Compare the two methods and in list their differences.
• Creating same design on each slide and handouts manually.
• Using slide master and handout master.
• In the first method , the efforts are increased by many efforts and many errors in design may creep in. The second method ensures reduce efforts and identical design on each slide and handout.

Question 3: Ketan is preparing a presentation for his new product promotion.

• The content is ready but he has no time to design backgrounds and decide on color scheme for the presentation. Name the features that will help him to create a professional presentation without devoting much time.
• He wants to set how a slide appears and disappears on screen when he runs the slide show. Which feature should he use?
• He has to take with the help of master pages from taskpane to set a suitable background which supports descent color background.
• He must have to set some slide transition and custom animation effect from taskpane.

Question 4: Suman is working as marketing manager in an advertising company. She has prepared a presentation on her latest product. What feature will be used for the following tasks?

• To view all slides together.
• To set timings of the slide show while rehearsing.
• To show the sales using a chart.
• Press the Slide Sorter view button in work space area to view all the slides together.
• In the Slide Transition page, set the timing in Advance slide sections Automatically after position where the slide will automatically play after a speculated time period.
• In the layouts of tasks pane, select a chart type slide or use Insert —> Chart menu option.

Question 5: Malini has recently joined a construction company as marketing executive. She saw a presentation about the company. She however is not satisfied with it and wants to make some changes in it. Using your presentation skills, suggest the features to accomplish the following changes:

• Add the company’s logo on the first slide.
• Add audio to explain the content of the slide.
• Connect slide 2 to slide 7 directly.
• Add date and time on all slides.
• Insert Picture
• Record Narration
• Hyperlink/Interaction feature
• Header and Footer dialog box

Multiple Choice Questions

Question 1: ………………. is the default file name for a PowerPoint presentation. (a) Untitled 1             (b) Bookl (c) Presentation 1     (d) Document 1 Answer: (c) The default name given to a presentation file is Presen tationl.

Question 2: File extension for a PowerPoint 2007 presentation is ………………. (a) .ptt                (b) .pptx                (c) .docx             (d) .clsx Answer: (b) .pptx is the file extension given to all PowerPoint 2007 files.

Question 3: The custom animation can apply ………………. (a) Font work gallery      (b) Gallery (c) Text                              (d) All of these Answer: (d) The custom animation can apply font work gallery, gallery and text.

Question 4: Professional looking visual aids are prepared with the help of software called ………………. (a) DBMS (b) Multimedia (c) Graphics software (d) Presentation graphics software Answer: (d) Professional looking visual aids are prepared with the help of software called Presentation graphics software.

Question 5: A set of predefined formats of text or color scheme is called ………………. (a) slide               (b) presentation scheme (c) theme             (d) schema Answer: (c) A set of predefined formats of text or color scheme is called theme.

Question 6: Which of the following view is useful for representing the structure of a presentation? (a) Notes view       (b) Outline view (c) Slide view        (d) Normal view Answer: (b) Outline view is useful for checking the flow or structure of a presentation.

Question 7: The entire presentation can be seen at a time in ………………. (a) Slide Show view       (b) Outline view (c) Normal view              (d) Slide Sorter view Answer: (d) Slide Sorter view enables you to view the entire presentation at a time.

Question 8: Which among the following views allows you to give a thumbnail view of all the slides in a presentation? (a) Normal view            (b) Outline view (c) Notes view                (d) Slide Sorter view Answer: (d) Slide Sorter view

Question 9: Which among the following views allows you to add some extra information to a slide which is not viewed during the presentation. (a) Normal view            (b) Outline view (c) Notes Page view      (d) Slide Sorter view Answer: (c) Notes Page view allows you to add some extra information related to presentation but it is not viewed during the presentation.

Question 10: Which file format can be added to a PowerPoint show? (a) .jpg                (b) .gif (c) .wav               (d) All of these Answer: (d) .jpg and .gif are file extensions for images and .wav is an extension for video file. Hence, all these formats are supported in PowerPoint.

Question 11: Rama is preparing a presentation on her company’s annual performance. She wants some text present on a slide to fly in from the left, when she clicks the mouse. Which of the following features should she use? (a) Slide Show (b) Slide Transition (c) Custom Animation (d) Text Animation Answer: (c) Custom Animation can be used for the desired functionality.

Question 12: Special effects used to introduce slides in a presentation are ………………. (a) transitions                     (b) effects (c) custom animations      (d) annotations Answer: (a) Special effects used to introduce slides in a presentation are known as transitions.

Question 13: Rehearse Timings command is present on ………………. tab. (a) Animations                 (b) Review (c) Slide Show                  (d) View Answer: (c) Rehearse Timings command is present on Slide Show tab.

Question 14: Set new timing, while rehearsing ……………… key is press. (a) Ctrl+T (b) T (c) M (d) O Answer: (b) T key is used to set new timing while rehearsing.

Question 15: What is the shortcut key to display the Microsoft PowerPoint shortcut menu? (a) F7 (b) F8 (c) Shift+F10 (d) Fit Answer: (c) Shift + F10 is the shortcut key to display the PowerPoint shortcut menu.

Fill in the Blanks

Question 1: ………………. is a presentation graphics software. Answer: PowerPoint

Question 2: An electronic page in a presentation is called ……………….. Answer: slide

Question 3: A ………………. is a pre-designed format of text and color scheme. Answer: template

Question 4: ………………. provides a command to change the layout of your slide. Answer: Home tab

Question 5: New Slide button for inserting a new slide can be found on ………………. tab. Answer: Home

Question 6: A ………………. is a box with a dotted outline, designed for the placement of different type of content on the slide. Answer: Placeholder

Question 7: From ………………. page, it is possible for you to choose slide designs. Answer: Layout

Question 8: In ………………. view, you can see all the slides in a presentation concurrently. Answer: Slide Sorter

Question 9: To select slides at discrete order in the Slides Pane you need hold the ………………. on the keyboard while selecting the slides. Answer: Ctrl key

Question 10: ………………. is a special effect that allows to specify how to navigate from one slide to other. Answer: Transition

Question 11: The ………………. Animation enhance uses the flying effect on the text and character. Answer: Custom

Question 12: The Custom Animation command is present on ………………. tab. Answer: Animations

True or False

Question 1: Every presentation can contain only one single slide. Answer: False A presentation is a collection of multiple slides.

Question 2: Changing a slide layout is not allowed in PowerPoint. Answer: False Under Home tab by clicking at Layout button, you can change layout of a slide.

Question 3: Microsoft Office button contains options for frequently used tasks, such as opening, saving and printing. Answer: True Open, Save, Save As, Print are frequently used tasks that are available on Microsoft Office button menu.

Question 4: We cannot insert audio recording sound in a slide. Answer: False We can insert audio recording sound in a slide.

Question 5: Objects on the slide that hold text are called placeholder. Answer: True Placeholders hold the text, ClipArt, charts etc.

Question 6: We can delete slides in Slide Sorter view. Answer: False Use this view to work with a group of slides or with only one slide.

Question 7: Special effects used to introduce slides in a presentation are called transitions. Answer: True Special effects used to introduce slides in a presentation are called transitions.

Question 8: To change the slides during the Slide Show is called Animation. Answer: True Animation can be used to changes in slides during the Slide Show.

Question 9: F4 key is used to start a Slide Show. Answer: False F5 key is used to start a Slide Show.

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A presentation software is an application software which is used to create multimedia presentations in the form of slide shows. The maximum usage of this software can be seen in the field of entertainment, education, corporate training sessions, seminars and conferences.

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Class 9 Information Technology Notes

Class 9 Information Technology Notes – These Class 9 IT notes are clear, concise, and efficient, providing a time-saving solution for students. They cover all the important topics from the NCERT book for Class 9 IT 402. The notes are important and cover both Part A (Employability skills) and Part B (Subject Specific skills) of the revised Information Technology syllabus.

By using these Class 9 Information Technology Notes ( Code 402), students are well-equipped to score 50/50 on their theory exams. The notes are available on https://cbseskilleducation.com, a website also provides additional study materials and notes for the Class 9 exam.

Share these helpful Class 9 IT notes with your friends and classmates to support each other in your studies. Get the best possible results by using these concise and comprehensive notes for your Class 9 IT exams.

IT Class 9 notes are aimed at reducing exam-related stress and creating a more relaxed atmosphere for students as they prepare for their exams. The detailed notes serve as a valuable resource for students as they gear up for their board exams and work towards achieving their best possible results.

The Central Board of Secondary Education (CBSE) is a national level board of education in India, conducting exams for students of Class 10th and 12th.

• CBSE Class 10th Exam: The Class 10th exams conducted by CBSE are called the CBSE Board Exams. The exams are typically held in the month of March and the results are declared by the end of May.

The CBSE Board exams follow a standardized syllabus and examination pattern, and students from all over the country can appear for the exams. The marks obtained in the CBSE board exams hold great importance as they are considered for admission to colleges and universities in India and abroad.

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Public Safety Officer II at Mount San Antonio College

Application Deadline

8/28/2025 11:55 PM Pacific

Date Posted

Number of openings, length of work year, employment type.

Public Safety Officer II

Position Number: CM-128-2024

Department: Police & Campus Safety

Job Category:

Time (Percent Time):

Term (months/year):

Current Work Schedule (days, hours):

Salary Range:

Salary: Steps 1 - 6: $6,288 - $8,025 monthly

Shift Differential: Shift differential eligibility based on the current collective bargaining agreement.

Open Date: 02/21/2024

Initial Screening Date: 03/13/2024

Open Until Filled: Yes

Application Procedure:

Health & Welfare:

• Mt. San Antonio College offers a competitive and excellent benefits package providing medical, dental, and vision benefits to eligible employees and their dependents. Lifetime supplemental medical benefits are also available for eligible retirees.

• The College contributes an annual premium up to the family coverage amount equivalent to Kaiser Permanente $15 office visit medical, DeltaCare HMO dental, VSP vision and life insurance plans for eligible employees.

The District participates in the Public Employees' Retirement System (PERS), State Teachers' Retirement System (STRS) retirement programs, and National Benefit Services.

*Note: The District does not cover Medicare expenses. Please visit the https://www.mtsac.edu/hr/benefits/index.html for further information. Salary and Health & Welfare Benefits are subject to change based on the Collective Bargaining Agreement.

Basic Function/Overview:

Essential Duties/Major Responsibilities:

Other Duties:

Knowledge Of:

Skills and Abilities:

1. Advocate for and communicate the College's vision and commitment to creating a diverse, equitable, inclusive, socially just, anti-racist, and accessible academic and work environment.2. Participate in addressing gaps in diversity, equity, inclusion, social justice, anti-racism, and accessibility in the recruitment and retention of staff.3. Participate in providing resources and support towards the goal of a diverse, equitable, inclusive, socially just, anti-racist, and accessible academic and work environment.4. Learn, interpret, apply, explain, and ensure compliance with Federal, State, and campus policies and procedures, laws, codes, regulations, and ordinances.5. Properly use authorized tactics, equipment, and techniques including the appropriate use of force.6. Obtain necessary information from individuals in stressful or emergency situations.7. Assess and respond to situations that may put public safety at risk.8. Analyze situations and identify possible problems/issues; collect relevant information; evaluate realistic options; and recommend/implement appropriate course of action.9. Observe accurately, recall faces, names, descriptive characteristics, facts of incidents, and places.10. Operate radio communication equipment.11. Operate a patrol vehicle and patrol emergency equipment in a safe and effective manner.12. Conduct investigations and interviews concerning crime, traffic, and related incidents.13. Encourage adherence to safety standards.14. Perform basic first aid and CPR procedures, including the operation of an Automatic External Defibrillator (AED).15. Prepare clear, comprehensive, and concise reports and other information related to observed violations.16. Work confidentially with discretion.17. Understand scope of authority in making independent decisions.18. Operate modern office equipment including computer equipment and specialized software applications programs.19. Use English effectively to communicate in person, over the telephone, and in writing.20. Learns and applies emerging technologies and, as necessary, to perform duties in an efficient, organized, and timely manner.21. Review situations accurately and determine appropriate course of action using judgment according to established policies and procedures.

Minimum Qualifications/Education & Experience:

Equivalencies:

Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications is listed in the Minimum Qualifications section.

Preferred Qualifications:

License(s) & Other Requirements:

Examination Requirements:

Working Environment:

Physical Demands:

Incumbents work indoors and outdoors, and are frequently exposed to dust, fumes, and allergens and occasionally exposed to loud noise levels, inclement weather conditions, chemicals, mechanical and/or electrical hazards, and hazardous physical substances. Incumbents may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Conditions of Employment:

The person holding this position is required to be present on Mt. San Antonio College's campus to perform all essential duties and responsibilities.

Official offers of employment are made by Mt. San Antonio College Human Resources and are made contingent upon Board approval. It is also required that a final offer of employment will only be made after the candidate has successfully been live-scanned and clearance for employment is authorized by Human Resources. Costs for live-scan services shall be borne by the candidate.

Notice to all prospective employees - The person holding this position is considered a ‘mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Administrative Procedure 3518, titled Child Abuse Reporting, as a condition of employment.

As required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Mt. San Antonio Community College Annual Security Report is available here: https://www.mtsac.edu/safety/pdf/asr-final-2020.pdf.

The person holding this position is considered a ‘Responsible Employee' under Title IX of the Educational Amendments Act of 1972 and is required to report to the College's Title IX Coordinator all relevant details reported to him or her about an incident of alleged sexual misconduct including sexual harassment, sexual assault, dating and domestic violence and stalking.

Typing Certificate Requirements:

Special Notes:

Foreign Transcripts:

Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline. Accredited evaluation agencies can be found on the https://www.naces.org/members.

Inquiries/Contact:

Human Resources

1100 N. Grand Avenue, Walnut, CA 91789-1399

Phone: (909) 274-4225

E-mail: [email protected]

Selection Procedure:

A committee will evaluate applications, taking into account breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. The screening committee reserves the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant of an interview.

Interviews may include a writing sample, committee presentation, and/or performance test. The start date will be following Board approval and receipt of live scan clearance.

Special Instructions to Applicants:

EEO Policy:

Conflict of Interest:

Mt. San Antonio College employees and the Board of Trustees members shall not engage in any employment or activity that is inconsistent with, incompatible with, or in conflict with Mt. San Antonio College's Administrative Procedures (AP 2710 Conflict of Interest, AP 2712 Conflict of Interest Codes).

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