sample of job application letter in tanzania

Sample Cover Letter for Job Application

Sample Job Application Letter – Example of cover letter in tanzania

John Donaldson 8 Sue Circle Smithtown, CA 08067 909-555-5555 [email protected]

Table of Contents

George Gilhooley XYZ Company 87 Delaware Road Hatfield, CA 08065

Dear Mr. Masanja,

I am writing to apply for the programmer position advertised in the mabumbe.com. As requested, I am enclosing a completed job application , my certification, my resume, and three references.

The opportunity presented in this listing is very interesting, and I believe that my strong technical experience and education will make me a very competitive candidate for this position. The key strengths that I possess for success in this position include:

• I have successfully designed, developed, and supported live use applications
• I strive for continued excellence
• I provide exceptional contributions to customer service for all customers

With a BS degree in Computer Programming, I have a full understanding of the full lifecycle of a software development project. I also have experience in learning and excelling at new technologies as needed.

Please see my resume for additional information on my experience.

I can be reached anytime via email at [email protected] or my cell phone, 909-555-5555.

Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity.

Signature  (for hard copy letter)

John Donaldson

Hubert kairuki memorial university fee structure 2017-2018

Sample email letter of application.

Subject: FirstName LastName – Web Content Manager Position

Dear Contact Person:

I’m writing to express my interest in the Web Content Manager position listed on Monster.com. I have experience building large, consumer-focused health-based content sites. While much of my experience has been in the business world, I understand the social value of the non-profit sector and my business experience will be an asset to your organization.

My responsibilities included the development and management of the site’s editorial voice and style, the editorial calendar, and the daily content programming and production of the website.

I worked closely with healthcare professionals and medical editors to help them provide the best possible information to a consumer audience of patients. Also, I helped physicians learn to utilize their medical content to write user-friendly, readily comprehensible text.

Experience has taught me how to build strong relationships with all departments at an organization. I have the ability to work within a team as well as cross-team. I can work with web engineers to resolve technical issues and implement technical enhancements, work with the development department to implement design and functional enhancements, and monitor site statistics and conduct search engine optimization.

Thank you for your consideration.

Signature  (hard copy letter)

FirstName LastNam

Go to  our Homepage To Get Relevant Information.

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Cover Letter

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What is a Cover Letter? Is it different from an Application Letter?

A cover letter and an application letter are the same thing. They both intend to introduce you to a prospective employer. This is a valuable opportunity which you should make the most of. You should write well about yourself to impress your prospective employer. Be sure to emphasise the skills, experience and qualifications that make you the most suitable candidate for the post. This is what employers are looking for when they read your cover/application letter.

Why should you include a Cover Letter with your CV?

You include a cover letter as a formal introduction. Normally, the information you provide in the cover letter will demonstrate the skills, experience and knowledge that you possess. A well-written cover letter should motivate your potential employer/recruitment agent to read your CV for more details about you.

When and where you should send your Cover Letter?

A cover letter is needed when the job application has specifically required it. Additionally, even if the advertised post is silent about a cover letter, it always adds value to send it with your CV.

You may also send a general cover letter to a recruitment agent if you are not sure which job they will send it to on your behalf. Here it is a good idea to make this general cover letter as exhaustive as possible, stressing your strengths and experience so as to appeal to a wide range of potential employers.

Basic letter-writing techniques apply to all of these scenarios.

What is the best way to send your Cover Letter?

With advances in technology email is the most efficient way of sending your application. Remember to follow all the requirements when writing official letter when you write your cover/application letter. Also ensure that the main skills that you have mentioned in your cover letter are also included in your CV that you will send together with the letter.

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Free Job Application Cover Letter Sample 2022

Job Application Cover Letter Sample 2022. There comes a time in nearly every job seekers life when you plop yourself down in front of the computer and say to yourself… “Okay, it’s time to find a couple good cover letter examples I can use to help me start writing my cover letter…”

So you do a quick Google search, grab the first three cover letter samples you can find, copy a paragraph from each one, and then you’re off to the races feeling like now all you have to do is “click send” a few times and the interviews will simply start rolling in. Consider this a gentle wake-up call.

Job Application Cover Letter Sample 2021

Why your cover letter is so important.

In this ultra-competitive job market, it’s just not good enough to “Frankenstein” together a cover letter from the various bits and pieces you find online.

Because hiring managers have “been there, done that.

” In other words, they’ve seen it all before. Not only that, but they want to find candidates that are unique, interesting, and take the time and make the effort to present the best version of themselves.

Read Also:- 

• How To Write Job Application Letter 2021
• Free Curriculum Vitae Template Download Here 2021
• How To Apply a Job Through Email In 8 Steps

Essential Parts Of Job Cover Letter

Any official or job application letter has the following essential 9 parts:-

• Sender Address And Contacts ( Written right side of letter)
• Date of sending letter  ( Written right side of letter)
• Letter Receiver Address  ( Written left side of letter)
• Salute/Greetings
• Letter Main body
• Names of sender

DOWNLOAD BELOW Job Application Cover Letter Sample 2021 WITH WRITING INSTRUCTIONS 

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Tuesday 1 September 2020

50 best free job application letter templates and samples 2020 | job interview tips.

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An Example of Volunteer / Internship Job Application Letter

Full Time Kenya , Tanzania October 17, 2022 Internship

Job Overview

Let us check out an example of Volunteer / Internship Job Application Letter. It is polite to provide a cover letter along with your CV when applying for any professional position. Your cover letter is an opportunity to expand on your CV, showcase some of your most valuable skills and experiences, and raise your chances of getting an interview request.

Both volunteer and paid work fall under this category. You can express your enthusiasm for a cause and your reasons for wanting to volunteer with the organization in your cover letter.

An Example of Volunteer / Internship Job Application Letter , please view the example that you may adopt and modify according below :-

———————-

[Your Name Here]

P.O. BOX 14xx,

Dar es Salaam

Tel : +255 123 456

Human Resources Department

Juhudi Medical Centre

Dar es Salaam, Tanzania

Dear Sir/Madam,

RE: Request to volunteer at Juhudi Medical Centre

Please refer to the heading above. My Names is [Insert your Name Here] a Graduate

Student from Kibohehe Institute of Health and Allied Sciences, with a Diploma in

Nursing and Midwifery. Currently I am awaiting to sit for my License Examination.

As Mentioned above, I am very Sincerely requesting for an opportunity to

volunteer in your center in order to gain more practical experience in caring and

Saving people’s lives as per my Profession.

I have attached the following copies in this Letter: Copy of report form of NTA

Level 04 and level 05, Copy of Birth Certificate and Copy of Certificate of

Leadership and My Resume.

I truly hope that my request will be considered favorably.

Signature Here

[Insert your Name Here]

Apply for job

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TAMISEMI:Sample of Cover letter for Teaching Employment Posts| How to Register to The Online Teachers Application System OTEAS | MFANO WA BARUA YA KUAMBATANISHA TAMISEMI NA JINSI YA KUJISAJILI KWENYE MFUMO WA MAOMBI YA WAALIMU

Job Application Letter Format and Writing Tips

Recommended: free cv writing and download, cover/job application letters, interview questions and it's best answers plus examples. click here, what to include in your letter.

• The heading, which includes your name and contact information.
• A greeting addressed to a specific person, if possible.
• The introduction, which should include why the applicant is writing.
• The body, which discusses your relevant qualifications.
• The close, which thanks the reader and provides contact information and follow-up details.
• Your signature to end the letter.
• Create Account
• Click on the following link>> Online teachers application system
• Fill in the information like your names, mobile numbers, emails
• After filling in your particulars above, you will be successfully created the account after clicking REGISTER. Then log in to continue to the next step
• Online Teachers Application System Job Finder Apply Tanzania
• Personal information
• Secondary education
• Academic qualifications
• Attachments in pdf
• After filling the information click SAVE
• Last Step >. click on apply for post
• Proceed other steps as you will be directed

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Letter Templates & Example

Sample Employment Contract in Tanzania: A Guide for Employers and Employees

Are you a business owner or an employee in Tanzania? If so, then you know the importance of having an employment contract. It outlines the terms and conditions of your employment, protecting your rights as a worker. But, creating an employment contract from scratch can be a daunting task. That’s why we’re here to provide you with employment contract samples in Tanzania. These samples are easily accessible and can be edited to your specific needs. With our help, you’ll be able to create an employment contract that suits your requirements and complies with the Tanzanian law. Don’t risk your employment without a contract, check out our employment contract samples today!

The Best Structure for Employment Contract Sample in Tanzania

When it comes to creating an employment contract sample in Tanzania, it is important to have a well-structured document that covers all the necessary bases. Here are some tips on the best structure for an employment contract:

1. Introduction

The introduction should clearly state the parties involved in the employment contract. This should be followed by a brief outline of the purpose of the contract, which is to establish the terms and conditions of employment.

2. Job Description and Duties

This section outlines the scope of the employee’s duties and responsibilities. It describes the tasks and activities that he or she is required to undertake, any qualifications that are required, the level of supervision that will be provided, and any other relevant details about the job.

3. Employee’s Obligations and Responsibilities

This section lays out the employee’s obligations and responsibilities, such as complying with the company’s policies and procedures and maintaining confidentiality. It also includes details regarding the employee’s hours of work, attendance and punctuality, and any other relevant requirements.

4. Remuneration and Benefits

This section outlines the employee’s remuneration and benefits package, including their salary or hourly rate, any bonuses or incentives, and any other benefits that they are entitled to. This section should also clarify when payment will be made and how it will be calculated, as well as any deductions that may be taken from the employee’s pay.

5. Termination of Employment

This section outlines the process for terminating employment, including any notice periods that must be given by either party and the circumstances under which employment may be terminated without notice.

6. Confidentiality and Non-Disclosure

This section outlines the employee’s obligation to maintain confidentiality and not disclose any confidential information about the company or its clients or customers. It may also include provisions relating to intellectual property and non-compete agreements.

7. Dispute Resolution

This section outlines the process for resolving any disputes that may arise between the employee and the employer. It may include a clause that requires the parties to try to resolve any disputes through mediation or other alternative dispute resolution processes before resorting to legal action.

By following this structure, an employment contract sample in Tanzania can provide a clear and comprehensive outline of the terms and conditions of employment. It can help to ensure that both parties have a clear understanding of their obligations and responsibilities, and can minimize the risk of disputes and misunderstandings arising in the future.

Employment Contract Samples in Tanzania

Sample employment contract for full-time employee.

Dear [Name],

We are pleased to offer you a full-time employment contract with our organization. As a full-time employee, you will be entitled to all the benefits and perks of working with us, including health insurance, paid time off, and retirement benefits.

In your role as [Position], you will be responsible for [Job Duties]. We believe that your experience and skills would be a great asset to our team, and we look forward to working with you.

Please find attached to this letter your employment contract. If you have any questions or concerns, please feel free to contact us.

Thank you for your interest in joining our organization.

Sincerely, [Your Name]

Complimentary Close

Sample Employment Contract for Part-Time Employee

We are pleased to offer you a part-time employment contract with our organization. As a part-time employee, you will be entitled to a flexible work schedule that fits your needs and availability.

Sample Employment Contract for Internship

We are pleased to offer you an internship position with our organization. We believe that this internship will provide you with valuable experience and skills that will help you in your future career.

In your role as [Position], you will be responsible for [Job Duties]. During your internship, you will have the opportunity to work with a team of experienced professionals and learn from them.

Sample Employment Contract for Contract Employee

We are pleased to offer you a contract employment position with our organization. As a contract employee, you will be entitled to benefits and perks of working with us, including health insurance, paid time off, and retirement benefits.

Sample Employment Contract for Consultant

We are pleased to offer you a consultant position with our organization. In your role as [Position], you will be responsible for [Job Duties]. Your expertise and experience in this field would be invaluable to our team.

As a consultant, you will be working on a project basis. Please find attached to this letter your employment contract. If you have any questions or concerns, please feel free to contact us.

Thank you for your interest in working with our organization.

Sample Employment Contract for Freelancer

We are pleased to offer you a freelance position with our organization. In your role as [Position], you will be responsible for [Job Duties]. Your expertise and experience in this field would be invaluable to our team.

As a freelancer, you will be working on a project basis. Please find attached to this letter your employment contract. If you have any questions or concerns, please feel free to contact us.

Sample Employment Contract for Temporary Employee

We are pleased to offer you a temporary employment position with our organization. In your role as [Position], you will be responsible for [Job Duties]. Your expertise and experience in this field would be invaluable to our team.

As a temporary employee, you will be working on a short-term basis. Please find attached to this letter your employment contract. If you have any questions or concerns, please feel free to contact us.

Tips for Employment Contract Sample in Tanzania

Employment contracts are essential for both employers and employees in Tanzania. They define the terms and conditions of employment, the responsibilities of both parties, and the rights of the employee. Here are some tips to consider when drafting an employment contract sample in Tanzania:

Include all relevant details: Make sure the contract includes all the necessary details such as the job title, duties and responsibilities, salary, working hours, and leave entitlements.

Define the probationary period: The probationary period must be clearly defined in the contract, along with the terms for termination during the probationary period.

Ensure compliance with Tanzania’s labour laws: The contract must comply with Tanzanian labour laws, such as the Employment and Labour Relations Act and the National Social Security Fund Act.

Include clauses on confidentiality and non-compete: Consider including clauses on confidentiality and non-compete to protect the employer’s interests.

Include termination and notice clauses: The contract should outline the grounds for termination and the notice period required before termination.

Specify the type of contract: Indicate whether it is a fixed-term or indefinite employment contract and include details on contract renewal procedures.

Include health and safety requirements: The contract should specify the health and safety requirements that the employer must provide, such as safety equipment and training.

Specify dispute resolution procedures: Consider including dispute resolution procedures such as mediation or arbitration to resolve disputes that may arise.

Overall, drafting an employment contract in Tanzania requires careful attention to detail to ensure compliance with the labour laws and protect the interests of both the employer and employee.

Employment Contract Sample in Tanzania FAQs What is an employment contract?

An employment contract is a legally binding agreement between an employer and an employee that outlines the terms and conditions of employment.

What should an employment contract sample in Tanzania include?

An employment contract sample in Tanzania should include the job title and description, salary and benefits, working hours, probation period, termination clauses, and any other relevant terms and conditions.

Is an employment contract mandatory in Tanzania?

Yes, an employment contract is mandatory in Tanzania for all permanent employees. It is a legal requirement and failure to comply can result in legal action.

Can an employment contract sample in Tanzania be changed?

Yes, an employment contract sample in Tanzania can be changed. However, any changes made should be agreed upon by both the employer and the employee and should be in writing.

What is the probation period in an employment contract sample in Tanzania?

The probation period in an employment contract sample in Tanzania is usually 3-6 months. During this time, either the employer or the employee can terminate the contract without reason or notice.

What is the notice period in an employment contract sample in Tanzania?

The notice period in an employment contract sample in Tanzania is usually 1-3 months. During this time, either the employer or the employee can terminate the contract by giving notice.

What happens if an employer breaches an employment contract?

If an employer breaches an employment contract, the employee has the right to take legal action. This can include seeking damages or termination of the contract.

Wrapping it up

That’s it, folks! We hope this article helped you gain a better understanding of employment contracts in Tanzania. Remember, it’s always important to read and understand your contract before signing it. If you have any questions or need more support, be sure to consult with a legal professional. Thanks for reading, and be sure to come back for more useful information in the future!

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How to Write a Job Offer Letter (Template & Examples)

By Priya Jain

Published: January 30, 2024

In this article, we guide professionals in writing an effective job offer letter and provide information about key elements to include, along with templates and examples to draft these letters.

What Is an Offer Letter?

An offer letter is a formal document sent to a potential employee after a verbal job offer, confirming details like the company name, position title, employment status, duties, work schedule, and compensation. It’s a key tool in the hiring process, which provides clear and comprehensive information to the prospective employee.

Job Offer Letter Example

Here are some job offer letter examples when hiring entry-level, executive, and remote workers:

Entry-Level Offer Letter

2023-12-20 Smith Brookes 98 W 8th St New York, NY 10031

Dear Mr. Brookes,

We are pleased to offer you the position of Junior Financial Analyst at RockFinance Corporation. Your skills and enthusiasm will be a great addition to our team.

Position Details: Job Title: Junior Financial Analyst Start Date: 2024-01-05 Work Schedule: Full-time, Monday to Friday, 40 hours per week Reporting To: Harry James, Finance Manager

Compensation and Benefits:  Salary: $65,000 per year Benefits: Eligibility for health insurance, 401(k) retirement plan, and two weeks of paid vacation, effective March 1, 2024.

Terms of Employment:

• This position is at-will and full-time.
• A probationary period of 90 days will apply.

Company Policies:

You must comply with all RockFinance Corporation policies and procedures outlined in the employee handbook.

Next Steps:

• Please indicate your acceptance of this offer by signing and returning a copy of this letter by January 22, 2024.
• Your employment is contingent upon a successful background check and verification of your eligibility to work in the United States.
• We are excited about the prospect of you joining our RockFinance Corporation team and are confident that you will contribute significantly to our marketing efforts.

Should you have any questions or need further information, please do not hesitate to contact me at [email protected] or (555) 123-4567.

Congratulations on this offer, and we look forward to welcoming you to RockFinance Corporation.

Harry James Finance Manager RockFinance Corporation [email protected] (555) 123-4567

Executive Offer Letter

When hiring executives, you can use this letter as a reference:

Date: 2023-12-20

Ms. Emily Johnson 123 Business Ave Innovate City, IN, 46000

Dear Ms. Johnson,

It is with great pleasure that we extend the offer for the position of Chief Technology Officer at Zenith Global Enterprises. Your extensive experience and innovative approach to technology solutions make you an ideal fit for our executive team.

Position and Role Expectations: Job Title: Chief Technology Officer Reporting To: Johnathan Black, CEO Role Overview: As the CTO, you will lead our technology team, oversee the development and implementation of our technology strategy, and play a key role in shaping the company’s future in the tech industry.

Compensation and Benefits: Base Salary: $250,000 per year Equity: Stock options representing 2% of company shares Bonus Structure: Up to 20% of base salary based on company performance Benefits: Comprehensive health and dental plan, 401(k) matching, four weeks paid vacation

Start Date and Work Schedule: Start Date: February 1, 2024 (flexible) Work Schedule: Monday to Friday, with options for remote work two days per week. Termination Clause: Employment at will, with a mutual review after the first six months. Acceptance Deadline: Please confirm your acceptance of this offer by January 5, 2024.

This offer is contingent upon the successful completion of a background check.

We are thrilled at the prospect of you joining Zenith Global Enterprises. Your vision and leadership in technology will be critical as we expand our digital footprint globally. We look forward to your response and hope to welcome you aboard.

Should you have any questions or require further clarification, please don’t hesitate to contact me at [555-123-4567] or [ [email protected] ].

Johnathan Black CEO Zenith Global Enterprises [555-123-4567] [email protected]

Remote Work Offer Letter

Here’s an example of an offer letter for a remote worker:

Date: March 15, 2024

Jane Smith 789 Remote Lane Digital City, TX, 75001

Dear Ms. Smith,

We are thrilled to extend the offer for the position of Senior Software Developer at Bright Future Tech Solutions. Your expertise in software development and your innovative approach to remote collaboration make you an ideal fit for our team.

Position Details: Job Title: Senior Software Developer Department: Software Development Responsibilities: Lead software development projects, collaborate with cross-functional teams, and contribute to product innovation. Work Schedule: Flexible, with core hours from 10 AM to 3 PM Central Time. Location: Fully remote, open to any location within the United States.

Compensation and Benefits: Salary: $95,000 annually, payable bi-weekly. Equity/Bonuses: Eligible for annual performance bonuses. Benefits: Health, dental, and vision insurance; 401(k) with company match; 3 weeks paid vacation. Additional Perks: $1,000 home office setup allowance, annual professional development budget. Equipment Provision: We will provide a company laptop, dual monitors, an ergonomic chair, and necessary software licenses. In-Person Attendance: Occasional travel to our headquarters in Austin, TX, for team retreats and strategy sessions, typically once per quarter.

Start Date and Onboarding Information: Start Date: April 10, 2024 Conditions of Employment: Subject to successful completion of a background check. Employment Type: Full-time Acceptance Deadline: Please confirm your acceptance of this offer by March 25, 2024.

We are excited about the possibility of having you as a part of our team at Bright Future Tech Solutions and are confident in the contributions you will bring to our software development projects.

Should you have any questions or require further clarification, please don’t hesitate to contact our HR manager, Emily Johnson, at [email protected] or (555) 123-4567.

We look forward to your positive response and hope to welcome you aboard soon.

John Doe Head of Software Development Bright Future Tech Solutions [email protected] (555) 987-6543

What You Need to Include In A Job Offer Letter

When writing a job offer letter, you should include these key components:

Personalized Introduction

The introduction should be warm and welcoming. It’s crucial to personalize this section by using the candidate’s name and expressing genuine excitement about joining the team. This sets a positive tone and shows that the company values the individual.

Next, clearly state the job title, reinforcing the role for which the candidate has been selected.

Job Details and Responsibilities

Listing the job responsibilities in the offer letter should give the candidate a good understanding of their day-to-day activities and overall role within the company.

If the role has specific requirements like travel, flexible hours, or unique skills, these should be clearly outlined. This ensures the candidate knows all aspects of the job before accepting the offer.

Compensation and Benefits

Specify the salary amount, whether it’s an annual salary or an hourly wage, and the frequency of payments (e.g., monthly, bi-weekly). This transparency is crucial in setting clear expectations.

Use this section to give details about the benefits package, including health insurance, retirement plans, paid time off, etc. Highlight any unique benefits that may be attractive to the candidate.

If the role includes performance-based bonuses or other incentives, these should be clearly described, including how they are calculated and when they are paid.

Terms and Conditions

Define whether the position is full-time, part-time, or contract. This affects various aspects of employment, including benefits and job security.

If applicable, state the fixed term or project duration. This is especially important for contract or temporary roles. You can outline conditions that must be fulfilled before starting employment, like background or reference checks .

Remember to mention any probation period and clearly outline the terms for termination. This sets clear guidelines and expectations from the start.

Start Date and Onboarding Information

Specify the exact start date, providing clarity and allowing the candidate to make necessary arrangements.

Additionally, provide information about the onboarding process, including any orientation sessions, training, and whom to report to on the first day. This helps in easing the candidate’s transition into their new role.

Standard Offer Letter Template

Here’s a standard job offer letter template that you can customize according to your organization’s specifics:

[Your Company’s Letterhead]

[Candidate’s Full Name] [Candidate’s Address] [City, State, Zip Code]

Dear [Candidate’s Full Name],

We are delighted to extend an offer of employment for the position of [Job Title] at [Your Company Name]. Your skills and background make you an ideal fit for our team.

Position Details: Job Title: [Job Title] Responsibilities: [Mention the main responsibilities] Start Date: [Start Date] Work Schedule: [Full-Time/Part-Time/Other], approximately [X hours] per week Reporting To: [Supervisor’s Name], [Supervisor’s Title]

Compensation and Benefits: Salary: [Salary Amount], payable [Payment Frequency] Benefits: Eligibility for [list of benefits, e.g., health insurance, retirement plan, paid time off]

Terms of Employment: Employment Type: [Full-Time/Part-Time/Contract] At-Will Employment Clause: Your employment will be at-will, meaning either party can terminate the employment at any time for any lawful reason. Contingencies: This offer is contingent upon [any contingencies such as background checks, drug tests, etc.].

Company Policies: You must adhere to [Your Company Name]’s policies and procedures as outlined in the employee handbook. Acceptance Deadline: Please indicate your acceptance of this offer by signing and returning this letter by [Acceptance Deadline].

Should you have any questions or need further clarification, please do not hesitate to contact [Contact Person’s Name] at [Contact Person’s Email/Phone Number].

We are excited about the possibility of you joining our team and look forward to your positive response.

[Your Name] [Your Title] [Your Company Name] [Your Email] [Your Phone Number]

Note: Remember to adapt the template to align with your organization’s specific offer details, culture, and legal requirements. 

Best Practices for Writing Offer Letters

When writing job offer letters, there are several best practices that HR professionals should follow to ensure clarity, compliance, and a positive start to the employer-employee relationship:

Clarity and Simplicity

Offer letters should be clear and straightforward, concisely presenting all legally required details of the job offer. Avoid overcomplicating the language and keep the letter as short and simple as possible, ideally no more than two pages. 

Highlight Company Culture

The offer letter is an opportunity to reinforce your company’s culture , values, and the opportunities offered to the candidate. This can include a broad statement of how the job contributes to the business unit and the company’s strategic goals and how it supports the company’s values, vision, or mission.

This approach makes the offer letter more personal and inviting, especially important for attracting top talent.

Training and Awareness

Including information about the onboarding process and any initial training programs in the offer letter is beneficial. This gives candidates an idea of how they will be integrated into the team and the company and sets the stage for their professional growth and development within the organization.

Legal Review

It’s advisable to have legal counsel review the letter, especially to clarify terms like the at-will employment clause and to ensure that no statements could be interpreted as creating a contract. This helps protect both the company and the employee. 

Furthermore, if hiring an employee on a contractual basis, it’s recommended to have shorter contracts with the possibility of extension to avoid potential legal issues if termination occurs before the end of the contract period.

About the Author

Read more articles by Priya Jain

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International travel documents for children

See what documents a child needs to travel to or from the U.S. alone or with a parent or relative.

Children traveling to the U.S.

All children, including infants, must have their own travel documents such as a passport or document from a Trusted Traveler Program to enter the U.S. If you travel or are going to travel with a child, consider taking the following documents:

• If the child is traveling with only one of their custodial parents, they must have a letter of consent, preferably in English and notarized, from the other parent or signed by both parents. The letter should say "I acknowledge that my son/daughter is traveling outside the country with [the name of the adult] with my permission."
• If one parent has sole custody of the child, a copy of the custody document can take the place of the other parent's letter.
• Parents who frequently cross the border by land with a minor must always carry a letter of permission from the other parent.

U.S. citizen children traveling abroad

Ports of entry in many countries have security measures to prevent international child abduction . If you are traveling alone with your child, you may be required to present documentation proving you are the parent or legal guardian. You may also need a letter of permission from the other parent for your child to travel. 

If your child travels alone, depending on the country, they may be required to present a notarized letter from both parents or their legal guardian. If a minor is traveling abroad and is not accompanied by both parents or a legal guardian, contact the embassy or consulate of the country you will be visiting and ask about entry and exit requirements for that country.

LAST UPDATED: December 6, 2023

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Respond to a Letter or Email

• Both parents or guardians must approve that we can issue a passport to a child, and go with the child to apply in person.
• If one or both parents or guardians cannot apply with their child, you will need to show us more documents.
• You cannot renew your child's passport using Form DS-82.
• Passports for children under age 16 are only valid for 5 years. 

Steps to Apply

1. fill out form ds-11 and print it.

Use our Form Filler tool  to fill out your child's form on a desktop or laptop computer and then print it. If you are experiencing technical issues with the Form Filler, download a PDF . 

Tips to complete your child's form :

• Do not sign your child's form until asked to do so by a passport acceptance agent or employee. 
• You can apply for a passport book , a passport card , or both documents.
• You may ask for a larger passport book with more visa pages, at no extra cost, by checking the 'large book' box at the top of the DS-11.

2. Get Evidence of U.S. Citizenship (and a photocopy)

Your evidence must be an original or replacement copy. The document must have the official seal or stamp of the office which issued it. You must submit one of the following documents for your child:

• Issued by the city, county, or state of birth
• Lists applicant's full name, date of birth, and place of birth
• Lists the parent(s)' full names
• Has the date filed with registrar's office (must be within one year of birth)
• Has the registrar's signature
• Has the seal or stamp of the city, county, or state which issued it
• Consular Report of Birth Abroad or Certification of Birth
• Certificate of Citizenship
• Please note you must also provide a document, such as a birth certificate, that lists the parent(s) or legal guardian(s) of the child. Full validity means the document is or was valid for 10 years for adults and 5 years for children under 16. 

If you cannot submit one of these documents, go to our  Citizenship Evidence page  for more information.

Paper only : You cannot submit digital evidence of U.S. citizenship such as a mobile or electronic birth certificate. You must submit physical evidence of U.S. citizenship and a photocopy of the document. 

Returning your child's document : We will return your child's document in a separate mailing up to 8 weeks after you receive the new passport.

Tips for making a photocopy :

• Black and white (no color)
• Use 8.5 inch by 11 inch paper
• Use a single side of the paper

If you do not submit a photocopy, you must submit a second copy of your citizenship evidence. We will keep this copy for our records.

3. Show Your Relationship to Your Child

You must submit a document that lists the parent(s) or legal guardian(s) of the child. Examples include:

• U.S. birth certificate (also evidence of U.S. citizenship)
• Foreign birth certificate
• Adoption decree
• Divorce or custody decree
• A court order

Some documents, like a U.S. birth certificate, show  both  U.S. citizenship and parental relationship. These documents must be originals or certified copies (not photocopies).

You and your child may have different last names, as long as the document showing your relationship to your child lists your full name.

If your name is different than the one on the document showing your relationship to your child, submit proof of your legal name change.

4. Get a Photo ID (and a photocopy)

Both parents or guardians must bring a physical, photo ID and a photocopy of it. If your photo ID is from a different state than the state in which you are applying, bring a second photo ID. 

You must show at least  one  of these photo IDs:

• Valid or expired, undamaged U.S. passport book or passport card 
• In-state, fully valid driver's license or enhanced driver's license with photo
• Certificate of Naturalization 
• Certificate of Citizenship 
• Government employee ID (city, county, state, or federal)
• U.S. military or military dependent ID
• Current (valid) foreign passport
• Matricula Consular (Mexican Consular ID) used by a parent of a U.S. citizen child applicant
• U.S. Permanent Resident Card (Green Card) used by a parent of a U.S. citizen child applicant
• Trusted Traveler IDs (including valid Global Entry, FAST, SENTRI, and NEXUS cards)
• Enhanced Tribal Cards and Native American tribal photo IDs
• In-state, fully-valid learner's permit with photo
• In-state, fully-valid non-driver ID with photo
• Temporary driver's license with photo

If you do not have one of these photo IDs, go to our  Identification page  for more information.

5. Show More Documents (if both parents or guardians cannot apply)

• Both parents or guardians must approve that we can issue a passport to a child, and go with the child to apply in person.
• If one or both parents or guardians cannot apply in person with their child, you will need to show more documents.

Important : Submit  Form DS-3053  and other notarized statements within three months of signing them.

6. Provide a Photo

You must provide one photo with your child's application. Go to our  Passport Photo page  for photo requirements and to see examples of photos. 

• Do not attach or staple your child's photo to the form. The acceptance agent or passport employee will review the photo and staple it to your form.
• Some  passport acceptance facilities
• A company which offers photo services
• Home. Ask your friend or family member to take your child's photo. Print it on glossy or matte photo quality paper. 

7. Calculate Fees

When applying using Form DS-11, you will pay two separate fees - an application fee and an execution (acceptance) fee. You will pay the application fee to the U.S. Department of State, and the execution (acceptance) fee to the facility which takes your application. 

• Add $60 to your application fee if you want  expedited service .
• Add $19.53 to your application fee if you want us to ship your completed passport in 1-2 days after we issue it.  

Child Applicants :

For more information on how to pay and a full list of fees, go to our  Passport Fees  page.

*How to fill out your check and pay the application fee to the U.S. Department of State. Please note you must pay a separate execution (acceptance) fee. 

Families may write one check or money order to the U.S. Department of State if they are applying at the same time. The check or money order must include the name and date of birth of each applicant.

8. Find Location to Apply

In the United States:

• Traveling in more than 3 weeks?  Go to a  passport acceptance facility  such as a post office, library, or local government office. Check with the facility to see if you need to make an appointment. 
• Traveling in less than 3 weeks?   Make an appointment  to apply at a passport agency or center.

In another country:

• Contact your  U.S. embassy or consulate .

9. Track Your Application Status

You can  subscribe to email updates  about your application status, and  learn more about each status update .

It may take 2 weeks from the day you apply until your child's application status is “In Process.” 

Frequently Asked Questions

How will you send my child's passport and supporting documents.

You will get multiple mailings. The number of mailings depends on what document(s) you asked for.

Passport Book : You may get your new passport and citizenship documents in two mailings. You may wait 8 weeks after getting your passport before you get a second mailing with your citizenship documents. We will return the passport book using a trackable delivery service.

Passport Card : You may get your new passport card and your citizenship documents in two mailings. You may wait 8 weeks after getting your passport before you get a second mailing with your citizenship documents. We only send the passport card via First Class Mail. We do not send cards using 1-2 day delivery services.

Both a Passport Book and Card : You may get three separate mailings:

• New passport book
• New passport card
• Citizenship documents

Contacting Us : If you have been waiting more than 8 weeks for your documents, call us at  1-877-487-2778  to report that you have not received your documents. 

If you want us to reimburse you for a lost supporting document, you must contact us within 90 days of the date which we mailed your passport. You will also need to provide a receipt to show the cost of replacing the document. 

Can I pay for faster delivery and return shipping?

Yes. You may choose one or both of the following shipment options:

• Delivering application to us : Pay for Priority Mail Express for faster shipping. The price for this service varies depending on the area of the country.
• Returning the passport to you : Pay $19.53 for 1-2 day delivery. This means you will receive your passport   1-2 days after we send it. Include this fee with your check or money order payable to the U.S. Department of State. Do not submit a return envelope to us with postage pre-paid. 

You may receive your passport and supporting documents in separate mailings. If you are renewing a passport card, we will send it to you via First Class Mail. We do not use 1-2 day delivery services if you only applied for a passport card.

What countries require Form DS-3053 "Statement of Consent" to be notarized at an embassy or consulate?

In certain countries, a DS-3053 must be notarized at a  U.S. embassy or consulate  and cannot be notarized by a local notary public. Currently, these countries include:

Special Passport Fairs

Find a Special Passport Fair  near you!

We're holding special passport fairs all across the United States to help you get your passport more easily. New events are added to our site every week.

Most events are for first-time applicants and children, (who use Form DS-11). If you can use Form DS-82, you can renew by mail at your convenience!

Processing Times

Routine:  6-8 weeks*

Expedited: 2-3 weeks and an extra $60*

*Consider the total time it will take to get a passport when you are booking travel.  Processing times only include the time your application is at a passport agency or center.

• It may take up to 2 weeks for applications to arrive at a passport agency or center. It may take up to 2 weeks for you to receive a completed passport after we print it. 
• Processing times + mailing times = total time to get a passport

Urgent Travel:  See our Get my Passport Fast page. 

How to Apply for your Child's Passport

Watch this video to learn how to apply in person for your child's U.S. passport!

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