keynote presentation in teams

Apr 6, 2021

Try presenting in Teams meetings from PowerPoint

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Hello Office Insiders, I’m Lishan Yu, a program manager on the PowerPoint team. You might have heard that we announced the PowerPoint Live in Teams feature at Microsoft Ignite last month. Today, I’m excited to show you how to check out this new experience, and start presenting in Teams meetings from PowerPoint.

Presenting in Teams meetings

Presenting in a meeting used to be as simple as clicking Slide Show in your PowerPoint deck. Nowadays, even though you may not be in the same room as your audience, we believe your flow to present should be as easy and intuitive – clicking the Present in Teams button in PowerPoint is the only step you need to take to present the deck in your Teams meeting!

How it works

Give the feature a try next time you need to present in a Teams meetings:

• Join a Teams meeting or an ad-hoc Teams call.
• Open your presentation in PowerPoint for Windows.
• Click the Present in Teams button in the top right corner.

Scenarios to try

Ready to take the PowerPoint Live feature for a spin? Try some of the scenarios below.

As a presenter :

• After clicking the Present in Teams button in PowerPoint, notice that you can see both the chat and your content at the same time in Teams (and don’t feel like you’re missing out on the discussion).
• Take advantage of features like grid review and slide notes to present more effectively.

As an audience member :

• If you joined late, move back through the deck and quickly catch up without having to ask the presenter to stop and recap what was already shared.
• Interact with and experience the richness of the content being presented such as better video quality, live web links, and more.
• Make any adjustments you need to more fully enjoy the presentation (i.e., use high-contrast mode).

Requirements

In order to try out the feature, you will need to:

• Have the latest Teams desktop app installed.
• Store the presentation on OneDrive for Business or SharePoint.
• Join a Teams meeting before clicking the Present in Teams button in PowerPoint for Windows.
• Be using an Office 365 E3/A3, Office 365 E5/A5, or Microsoft 365 for Government license. 

Availability

This feature is rolling out over the next several days to Insiders running Beta Channel Version 2104 (Build 13926.20000) and later.

We’d love your feedback, so please let us know how you think. To get in touch, do either of the following:

• Inside the app, select the Help button in the top-right corner of the app.
• Respond to this post or tweet at @OfficeInsider .

Learn what  other information you should include in your feedback  to ensure it’s actionable and reaches the right people. We’re excited to hear from you!

Sign up for the Office Insider newsletter and get the latest information about Insider features in your inbox once a month!

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How to View Notes in PowerPoint While Presenting on Teams

Do you frequently use Microsoft Teams for online presentations, but struggle to view your notes simultaneously? If so, it’s important to know how to view your PowerPoint notes while presenting on Teams. By doing so, you’ll be able to stay organized, on-topic, and well-prepared during your presentation. In this article, we’ll explore step-by-step instructions on how to view notes in PowerPoint while presenting on Teams. Let’s dive in.

Table of Contents

Why You Need to Know How to View Notes in PowerPoint While Presenting on Teams

Firstly, it’s essential to understand precisely why it’s so crucial to learn how to view notes in PowerPoint while presenting on Teams. By doing so, you’ll have access to all the essential information and talking points during the presentation without getting lost or distracted. By keeping prompt notes for quick reference, you’ll be able to stay on topic and maintain your confidence throughout the presentation. Furthermore, by viewing your notes onscreen alongside your PowerPoint presentation, you’ll be less likely to forget crucial points and details, which can help you to deliver a more successful and impactful presentation altogether.

Another reason why it’s important to know how to view notes in PowerPoint while presenting on Teams is that it allows you to customize your presentation for different audiences. With access to your notes, you can easily adapt your presentation on the fly to better suit the needs and interests of your audience. For example, if you notice that your audience is particularly interested in a specific topic, you can quickly refer to your notes and adjust your presentation accordingly. This level of flexibility and adaptability can help you to engage your audience more effectively and deliver a more memorable presentation overall.

The Benefits of Viewing Notes While Presenting on Teams

There are numerous benefits to viewing notes while presenting on Teams. For one, it can help to keep you on track, ensuring that you don’t miss any important points or ideas throughout your presentation. Additionally, it can be a convenient way to access information quickly, without having to refer to physical notes or other external sources. By keeping your notes visible on your screen, you’ll be able to give the audience clearer explanations, details, and statistics that can help you to maintain their engagement throughout the presentation.

How to Prepare Your PowerPoint Slides for Presenting on Teams

Before you learn how to view your notes in PowerPoint while presenting on Teams, it’s crucial to ensure that your PowerPoint slides are fully prepared for the Teams presentation. This involves taking care of the visual elements such as the font size, type, color, and layout of the slides. It’s a best practice to keep the slides concise and straightforward while also keeping the audience engaged with visually appealing slides, and effective transitions. By preparing your PowerPoint slides upfront, you’ll be able to focus better on your presentation and deliver a more impactful and effective message.

Step-by-Step Guide: How to View Notes in PowerPoint While Presenting on Teams

Now that you understand the importance of viewing notes in PowerPoint while presenting on Teams and have prepared your slides let’s explore the step-by-step process of how to view notes while presenting on Teams.

Open your PowerPoint presentation and select the “Slide Show” tab on the top menu bar.

Click on the “Presenter View” button located within the “Monitors” group. This will initiate the Presenter View mode.

You will now see the Presenter View appear on your primary screen, and your presentation on the secondary screen. Here, you’ll be able to see your notes in one section, along with the next slide and timing for each slide.

To advance to the next slide, use the arrow keys on your keyboard, or click on the forward button located at the bottom of the presenter view section.

If you wish to make any quick annotations or highlight points during the presentation, you can use the laser pointer tool, which will make it easier for the audience to follow your cues.

Once done with the presentation, press the “Esc” key to exit the presentation mode.

Tips for Using the Presenter View in PowerPoint on Teams

There are some essential tips and tricks that you should keep in mind when using the Presenter View in PowerPoint on Teams. Firstly, adjust the settings to match your needs and preferences. Adjust the font, text size, and color of the notes to get the attention of your audience. Also, keep a reliable internet connection and a computer that can handle a high-graphic presentation. This will ensure that you enjoy a seamless experience, with no interruptions or delays. Additionally, keep your notes organized and labelled in a clear and logical manner, for easy reference when presenting.

Troubleshooting Common Issues When Viewing Notes in PowerPoint on Teams

Despite the ease of use of PowerPoint on Teams, there are some common issues that can arise when viewing notes. For instance, if you have a low-quality video or network problem, the notes and slides might not display correctly. The fix is to ensure that you have a high-quality connection and adjust the display resolution of your presentation. Also, ensure that your PowerPoint software is up-to-date, and avoid opening too many files at once, as this can make the software crash and your notes inaccessible.

Best Practices for Using Presenter View in PowerPoint While Presenting on Teams

To make the most of the Presenter View in PowerPoint presentation on Teams, it’s essential to follow best practices for its use. Some of these include choosing a well-lit and quiet place to present, using a high-quality microphone, and maintaining eye contact with the camera if presenting virtually. Additionally, continually referring to your notes and utilizing the laser pointer tool can help to reinforce your arguments and improve your delivery. Finally, ensure that you engage your audience during the presentation by asking questions, responding to feedback, and keeping them interested throughout the presentation.

Advanced Techniques: Customizing the Presenter View in PowerPoint on Teams

There are some advanced customization options that you could take advantage of when using the Presenter View in PowerPoint on Teams. For instance, you can customize the gradient or solid color of your background, amend the size and location of the notes section, and adjust the timing for the presentation. This comes in handy especially when you want to add more details or data to the presentation to automate certain functions, like changing the slide transitions or animations.

How to Take Advantage of the Laser Pointer Tool in Presenter View on Teams

The laser pointer tool is a handy presenter tool that helps you highlight crucial points and get the audience’s attention. By using this tool, you can focus audience attention on a particular point or graph, which can help to help emphasize the point you’re making. You can easily access the laser pointer tool during your presentation by clicking on the “Use Pen” button in the Presenter View tab. Please select the “Laser Pointer” option to activate the tool, and then click on the slide where you wish to use the pointer.

Maximizing Your Presentation Impact with Notes and Annotations on Teams

One of the best ways to maximize the impact of your presentations on Teams is to use notes and annotations to make your presentation more organized, informative, and engaging. You can choose to add comments, highlights, or even bold text to your notes, which can help to reinforce your points and communicate more effectively with your audience. Annotations, on the other hand, can help emphasize a point, establish credibility, elicit emotions, or even create more interactivity with your audience.

Comparing Presenter View Versus Normal View: Which is Better for Your Presentation?

When it comes to presenting on Teams with PowerPoint, you have the option of using the Presenter View or the Normal View. While the latter option might be more straightforward and more accessible, Presenter View offers substantial benefits like seeing the next slide and having your notes visible alongside the slides. This helps to keep your presentation more organized and engaging. On the other hand, Normal View offers a more straight forward approach, and is ideal for short, less detailed presentations. Ultimately, the choice between Presenter View and Normal View comes down to the specific needs of your presentation and your audience, and what will work best to help you deliver the most effective results.

How to Switch Between Full-Screen and Presenter View Modes in PowerPoint on Teams

Another useful trick to learn is how to switch between Full-Screen and Presenter View modes in PowerPoint on Teams. To switch to full-screen mode while in presenter view, press the “F5” key. To return to presenter view, press the “Esc” key. This can come in handy when you want a more immersive presentation, but with quick access between your notes and your slides.

Using Presenter View as a Teaching Tool for Online Learning with Microsoft Teams

Using Presenter View as a teaching tool is a great way to enhance learning, cover significant topics, and ensure that the class is kept focused and engaged during online classes. With Presenter View on Teams, teachers can utilize the notes and annotations to help explain concepts, reinforce essential concepts, and keep the students engaged throughout the presentation. Some students might find it easy to follow the teacher’s notes and images during the presentation, while others might prefer to have them in-hand afterward. Overall, using Presenter View on Teams is an innovative and effective approach to modern teaching and e-learning.

Best Practices for Collaborating with Co-Presenters Using Presenter Mode on Teams

When it comes to working with co-presenters using Presenter View on Teams, there are some best practices to follow to ensure an excellent presentation. Firstly, assign roles to each co-presenter to avoid confusion and make running of the presentation smooth and effortless. Secondly, ensure that there is proper coordination and communication between the co-presenters to avoid any confusion or overlap during the presentation. Finally, ensure that everyone has access to the notes and annotations, and that everyone follows the same presentation guidelines to ensure an organized and effective presentation.

Viewing notes in PowerPoint while presenting on Teams is easy once you know how to do it. By following the step-by-step guide and implementing the tips and tricks we’ve covered in this article, you’ll be able to deliver professional, well-organized, and effective presentations to your audience on Teams, no matter what your topic or subject happens to be. Whether you’re preparing for a business meeting or holding a webinar, utilizing the PowerPoint presenter view on Teams is a great way to inform, educate, and entertain your audience all at once.

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• Presentations

How to Share and Collaborate as a Team on Keynote Presentations

"If you want to go quickly, go alone. If you want to go far, go together."

I've heard this saying throughout my career. It's tempting to try and shoulder the entire load yourself. But  collaboration  is the key to most successful Keynote presentations. Asking " how do I share a Keynote presentation on iCloud ?" is the start of learning Keynote collaboration.

Collaboration in Keynote helps teams work together to build excellent presentations. Learning how to collaborate on Keynote means that everyone's voice is heard. 

You'll see impressive Keynote designs used in this tutorial as you learn how to share a Keynote presentation on iCloud. These are thanks to Keynote templates from Envato Elements and GraphicRiver .

Why Collaborate in Apple Keynote?

It's challenging to work together. Multiple projects run in parallel, and priorities are always changing. Collaboration takes effort and agreement from all involved in a project. It's easier when you share Keynote presentations on iCloud.

Keynote collaboration is all about using the app's features to bring others into the fold. Instead of emailing the presentation back and forth and creating many out of sync copies, use the built-in collaboration tools.

Collaborating on a Keynote presentation is the key to avoiding a disorganized workflow. It gives your collaborators a chance to share feedback, entirely inside the app. Share a Keynote on iCloud for the easiest collaboration.

Before we go further, you might want to brush up on your beginner Keynote skills. Check out this tutorial to start learning.

How to Wow Your Collaborators With Keynote Templates (With Unlimited Downloads)

Collaboration is one key to professional Keynote presentations. Pro presenters recognize that they need the input of others to do their best work.

There's another shortcut that seasoned presenters turn to. This shortcut helps you avoid designing presentations from the ground up or using Keynote's built-in bland designs. It's Envato Elements ,  a site that you can use for professional Keynote designs .

Before we jump into our step-by-step tutorial on Keynote collaboration, let's look at some of the many creative professional template options available.

On Envato Elements, you've got unlimited access. One subscription gives you thousands of templates plus so many supporting assets. That includes stock photos and graphics that spice up a presentation. It's truly the best service for presenters.

Let's look at three of the best Keynote templates included as part of Envato Elements.

1.  Haluiva : Pitch Deck Keynote Template

You'll see this template in action as you learn Keynote collaboration in this tutorial. With the help of an impressive template like Haluvia, your collaborators are going to love working with you. It's a business-centric presentation template for creating Keynotes with polish.

2.  Muli™ Minimalist Keynote Template

Here's an important tip: less is more when you're learning how to collaborate in Keynote. Using overly complex designs may distract not only your audience but also your collaborators. That can lead to the design process taking too long to complete. Use a minimalist template like Muli to create an excellent presentation, rapidly.

3.  Yoki Business - Keynote

Here's yet another minimalist presentation template that makes design accessible. Smooth gradients are right on-trend for the best designs in 2020 and beyond. Use the 30 slide designs to create your next presentation rapidly.

See more Keynote templates in our articles below:

Buy Single Keynote Templates on GraphicRiver

While Envato Elements is an outstanding option, sometimes, you only need a single template. If you already know what you need,  GraphicRiver is a great alternative for great-looking templates .

On GraphicRiver, you'll find an equally deep library of Keynote templates. These are perfect when you're learning how to collaborate in Keynote because they save you hours of design work.

Grab a template, download it, and start sharing. In no time, you'll be ready to give a presentation.

See even more templates for designing the best Keynote presentations in this article:

4 Essential Skills to Learn How to Collaborate on Keynote

Now let's dive into this tutorial and learn how to share a Keynote presentation in iCloud with collaborators.

In this section, you'll see the power of Keynote collaboration. There are many features and techniques that make Keynote collaboration easy. 

We're going to work with a template called Hauliva . Apple Keynote templates already have most of the design work completed for you. Keynote collaboration is easier when you use a pre-built design.

This template is part of Envato Elements .   It's an all-you-can-download service that makes it easy and affordable to create a professional presentation. We'll show you more Keynote presentation designs later in this tutorial.

Let's learn how to collaborate on Keynote with these steps:

1. How to Invite Others for Keynote Collaboration

If you're ready to start to share your Keynote presentation, this is the step for you! Let's walk through how to share a Keynote presentation on iCloud.

Most of Keynote's sharing features center around  iCloud, Apple's online sharing service. The good news is that Apple gives you five gigabytes of free storage just for having an Apple ID. That's more than enough to store your Keynote presentation.

When you're ready to share, start by moving your presentation to iCloud. Inside the app, click on the filename and choose Keynote - iCloud  from the dropdown. This will move your presentation to iCloud.

Now, click on  Collaborate  on the menu. You'll see a popover menu titled  Add People.  There are many secure share options depending on how you want to send the link to your audience. In my case, I'll use  Copy Link.  This creates a URL that you can send to a collaborator.

Make sure you choose your desired setting on the  Share Options  dropdown. Toggle between " Can Make Changes"  and " View Only."  Depending on the size of your share list, you might want to use the latter option so that there aren't  too  many changes.

That's it! When they click on the URL that you share, they'll have the option to edit the presentation in a browser-based version of Keynote. Or, they can click  Open in Keynote  to open it inside the desktop app. 

Either way, you've added someone else to your Keynote presentation. You can start working on editing the presentation, together. 

This is the first step to collaborating in Keynote. Once you've added other users to your presentation, changes will start flowing in. You'll see the presentation update in real-time.

2. How to Comment While Using Keynote Collaboration

Even if you use Keynote's sharing and collaboration, it's tempting to use other platforms for communication. You might want to send an email with a few details. But then, other collaborators jump with other communication.

Pretty soon, you've got a lot of email threads that take too much time to reconcile. It's too complicated to sift through email chains and decide whose perspective should be added.

It's better to use Keynote's built-in features to comment and make suggestions for a presentation. That keeps all the discussion in a single place that's easier to add to your presentation.

In Keynote, click on any object on the slide. Then click  Comment  on the tools and type a comment in the box.

Your collaborators will see a comment box with your name on any object. Use this window to reply to the comment and let them know what you're thinking about the presentation, too.

Comments make it easy to trade thoughts, right inside the document. Use this feature to call out opportunities and ideas in the presentation.

3. How to Manage Keynote Collaborators

Over time, you might want to adjust who has access to collaborate and work on your presentation. You might need to add other collaborators. Or, remove users as priorities change and collaborators roll off and on projects.

To manage the users who have access, click on the  Collaborate  icon again. You'll see the list of users that have access. Click on a name and choose to  Remove Access  as needed. Or adjust permissions between  Can Make Changes and View Only.

Remember that this menu helps you manage Keynote collaboration on an ongoing basis. Adjust who does and doesn't have access in just a few clicks from the  Collaborate  menu.

4. How to Share a Finished Keynote Presentation Online

If you're wondering, "how do I share a Keynote presentation on iCloud?" then this section will be right up your alley.

If you want to share a presentation online, the best feature to use is  Keynote Live.  It gives you the freedom to share the presentation even when everyone can't gather. It streams your presentation.

To launch Keynote Live, click on the button above the work area.  Invite Viewers  for limited access or click  More Options  to get a URL to share with anyone.

Now, click  Play Now  to kick off the presentation. You'll enter presenting mode on your computer. You can even see how many viewers are tuned into your stream.

One important note for this feature: the app doesn't support any audio streaming. So, you'll need to use a separate service or start a group call.

Learn this feature with our in-depth guide below:

Learn More About Apple Keynote

Learning how to collaborate on Keynote is the perfect way to start your journey of being a great presenter. Tapping into the knowledge of your peers and collaborators makes it more accessible.

There's no reason to stop here. With the help of our resource, How to Use Apple Keynote (Ultimate Tutorial Guide) , you've got a deep library of tutorials to keep learning. Each of the tutorials

Start Sharing Your Keynote Presentation Today

You just learned how to collaborate on Keynote. When you share your Keynote presentation, your results are bound to be better.

Remember that you can avoid the disorganized workflow of emailing Keynote presentations back and forth. By using Keynote collaboration features, all the feedback and changes apply to one unified document.

Don't forget: there are more helpful Keynote resources thanks to professionally designed templates . Envato Elements  gives you unlimited access while GraphicRiver  offers pay-as-you-go options . Keynote collaborators will thank you for starting with a template!

Looks like no one’s replied in a while. To start the conversation again, simply ask a new question.

Presenting Keynote in Microsoft Teams while seeing Presenter Notes and accessing Dock

I need the exact setup sequence, please, that will let me present slides in Microsoft Teams, see my Presenter Notes on my Mac or a secondary monitor, and still be able to access the Dock. Currently I can accomplish only two of these three goals using a secondary monitor (if I swap screens), and only one without it.

Advice on this site about Keynote and Teams seems outdated, and advice that's said to work for PowerPoint doesn't seem fully correct for Keynote. I need 2022-relevant advice for Keynote, please.

There is such a correct setup sequence using Zoom, but it's unclear to me what it is for Teams.

MacBook Pro 13″, macOS 10.14

Posted on Jul 15, 2022 12:47 PM

Similar questions

• Using 3 screens with Keynote, without blanking one out? I'm not sure if this has been asked recently, as I could only find a very old thread about this. I need to teach online (on zoom, specifically). I am using 3 screens: Screen 1: slideshow, zoom screensharing this Screen 2: Zoom chat and Q&A, zoom attendee gallery or anything else I might need to screen share or monitor (like Mentimeter) Screen 3: presenter notes While I understand software and graphics limitations, the last update on the old thread was in 2015. 7 years have passed and I still encountered this problem today. My only workaround was to convert the presentation to PowerPoint and use it. PowerPoint had no problem leaving one display free for me to do as I please. If this shortfall hasn't been sorted yet, has someone found a good workaround? Toggling between windows doesn't work for me, as I need to be able to monitor the chat while presenting. 692 2
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Jul 16, 2022 10:51 AM in response to Wondering in the bewilderness

To show the Keynote presentation while using any other application, go to:

1 - Play > In Full screen

2 - Play > Play Slideshow

3 - Play > Show Presenter Display in Window

Any specific settings you may need to make within MS Teams, you should refer to the Teams User Guide

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10 Expert Tips to Create and Deliver a Killer Keynote Presentation

So you’ve got a keynote presentation coming up, and you’re hitting the books to make sure you’re armed with the best plan possible. Besides taking notes from all the greats on TED, you’re reading up about a message structure that works, and looking for the perfect template.

While it seems like you’ve got your bases covered, like all things in life, there’s always a way to streamline the planning process.

According to Aaron Weyenberg , the UX Lead for TED and a self-professed “master of slide decks,” and the wizards behind Apple’s presentation slides , there are a number of tricks of the trade that you can rely on to create a rocking keynote presentation .

Below are some of our favorites. And to easily create a professional-looking presentation , sign up for Piktochart . It’s free and it allows you to make beautiful visuals without being a graphic designer.

1. Do your slides last

While most keynote speakers will typically build their presentation around the structure of a template, Weyenberg says that “building your slides should be the tail end of developing your presentation.” Before working on your slides, you should put together your main message, structure, supporting points – then practice and time your presentation. The reason for this, he says, is that the presentation needs to be strong enough to stand on its own. Approaching a keynote like this requires a shift in thinking.

While a beautiful set of slides is imperative to your presentation, it should not be central to it.

Weyenberg said it best: “The slides are just something you layer over [the presentation] to enhance the listener experience.”

Observe these 2017 Google I/O keynotes, especially CEO Sundar Pichai’s – the role of the slides are to support what the speaker is saying – not the other way around.

2. Get creative with photos

Often times, presenters will be far too literal or cheesy with their image choice. Weyenberg suggests to use images that are simple, yet punchy – and pairs nicely with your spoken words. He says to look for photos that are:

• Related to your keynote’s concept
• Are not complex in terms of composition

3. Simplify charts and graphs

While most presenters will simply drop an image of their charts and graphs into their deck, Weyenberg points out that it might be a bit “unsightly.” If you need to use data to back a point that you’re making, you should make the extra effort to make it more attractive – and this can be done by recreating it in your presentation maker .

There are a couple benefits to doing this:

• It will make your presentation seem consistent and well-thought out
• You’ll have control over colors, typography, and more.

4. One theme per slide

According to the designers of Apple presentation slides, less is certainly more. Trying to cram too many ideas on one slide can only work to your detriment. Beyond ideas, the same goes for statistics.

Let’s play a little game: For the following idea, how many slides would you use? “The developer program is incredibly vibrant. We have over six million registered developers. Demand for this show has never been greater. We sold out in just over a minute [71 seconds].”

While the average person might think that 6 million and 71 seconds would belong on the same slide and be short and sweet enough, let’s compare it with what Apple’s CEO Tim Cook did.

He only leveraged two slides: The first said “6 million,” and the second: “71 seconds. Sold out.”

5. Create a visual experience with data

Taking a leaf again from Apple’s presentation book, once you’ve gotten the hang of having just one stat per slide – you should also make it as visual as possible.

One data point per slide, combined with it being visually interesting – is sure to be memorable.

6. Practice Really Makes Perfect

Imagine the late Steve Jobs, a legendary keynote presenter, still rehearsed for months before a presentation. According to Brent Schlender , one of the co-authors behind the Steve Jobs biography “Becoming Steve Jobs,” Jobs would rehearse and prepare “exhaustively” for all of his public appearances.

Despite being a natural on the stage, Jobs never would wing it, he came to the show well prepared.

“I once spent an entire day watching him run through multiple rehearsals of a single presentation, tweaking everything from the color and angle of certain spotlights, to editing and rearranging the order of the keynote presentation slides to improve his pacing,” remembers Schlender.

While you may not be a perfectionist like Jobs, you are likely also not nearly as good of a presenter as he is – so practice really makes perfect in this case.

7. Tell A Consistent Story

Circling back to Weyenberg’s tips – he suggests that in a good slide deck, every slide should feel “like part of the same story.” Think of your deck like a story – every slide should feel cohesive to the big picture message you’re trying to communicate – as opposed to random ideas juxtaposed together.

You can do this by:

• Using the same or similar typography, colors, and imagery across all slides
• Using presentation templates can help with maintaining the same look and feel

8. Less is more

We explored the less is more concept earlier in the article by suggesting you keep to one idea per slide. The same can be applied to text.

When it comes to creating slides for your next keynote, the cardinal sin is a slide with ample text that is verbatim of your spoken presentation.

What this does is encourage people to keep their eyes on your slides instead of listening to you.

Weyenberg also points out that a text-heavy slide forces the brain to multitask between focusing on what it’s reading and hearing – which is quite difficult and will compromise your presentation.

9. Consider topic transitions

While you want to make your slides look like a cohesive unit, you want to also keep in mind that making every slide look the same may be boring. Weyenberg suggests to:

• Create one style for the slides that are the “meat” of the message
• Then create another style for the slides that are transitioning between topics

For example, if your overall slides have a dark background with light text, you can use transitional slides that have a light background with dark text. This way, they’ll still feel like they’re from the same presentation family without being completely uniform.

10. Tell a captivating story

It is fitting that our final tip comes from likely the greatest keynote presenter of all time. The late and great Steve Jobs had the ability to captivate and inspire his audience with his talks, and that’s because he was a very good storyteller. And that’s the golden leaf that you can take from Jobs’ book today.

Always aim to tell a captivating story.

One example is perhaps when he introduced the iPod: “In 2001, we introduced the first iPod. It didn’t just change the way we all listen to music. It changed the entire music industry.” Listen to Steve Jobs weave a story about the digital music revolution when unveiling the iPod.

Bonus Round: Tips From Piktochart Designers  

• Always remember that your audience is sitting far away . So ensure that your title font size is large enough to be seen from a distance, and that your body text is no smaller than 20px.
• Use only two colors for your entire presentation – a primary and secondary color. If you must use a large color palette, your maximum choice should be up to five colors.
• Make sure that there is enough white space throughout your presentation . This will give your content room to breathe. Less is definitely more in this case.
• Emphasize only one object per slide – whether it’s an image, statistic, quote. This will make sure your audience stays focused.

Time to Make Your Own!

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Can't share Keynote presentation properly in Teams!

Hi! Need help to share my KeyNote presentations in Teams. I can share the window but when I change to presentation mode my participants can't see what I see. The problem doesn't occur with Power Point just with KeyNote. Just upgraded my Mac to Ventura 13.0.1. Anyone have a clue?

Hi @Maria J According to your description, I have the following questions to confirm with you：

• Does anyone else have the same problem in your organization?
• Is there the same problem with using the latest Chrome/Edge through the InPrivate browsing window?

Regarding this issue, you can try using different Macs to check if the problem is happening on different Macs, which helps to check if the Mac or Teams app is limiting the problem. Also, when sharing your screen, try sharing the entire screen (entire desktop) to check if it helps.

• I'm self employed so no one else in the "organisation"
• Can try that but would prefer to use the Teams app for Mac if possible?

Have an older Mac also that I can try. May the force be with me :)

Hi Do you have any update? If you are not the scenario, we will do other troubleshooting.

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• Inga resultat

Presentera innehåll i Microsoft Teams-möten

När du arbetar på distans i Microsoft Teams kan du presentera innehåll genom att dela din skärm, hela skrivbordet, en PowerPoint-fil med mera.

Presentera innehåll

Så här presenterar du innehåll i ett möte:

Välj att presentera hela skärmen, ett fönster, en PowerPoint-fil eller en Whiteboard .

Välj Sluta dela i möteskontrollerna när du är klar.

Obs!:  I Teams för webben kan du dela din skärm med Google Chrome eller den senaste versionen av Microsoft Edge. Linux stöds för närvarande inte.

Föredragshållarkontroller

När du presenterar kan du använda kontrollerna i föredragshållarverktygsfältet för att hålla presentationen intressant och smidig. Föredragshållarverktygsfältet visas bara för den person som presenterar.

Så här tar du med föredragshållarverktygsfältet på skärmen:

Verktygsfältet finns kvar tillfälligt medan du justerar kontrollerna. 

Flytta föredragshållarverktygsfältet 

Flytta föredragshållarverktygsfältet för att undvika att blockera viktiga delar av skärmen.

Så här flyttar du föredragshållarverktygsfältet:

Dra den var som helst på skärmen.

Släpp draghandtaget när du har placerat det i det högra området.

Tips:  Du kan också flytta verktygsfältet genom att klicka och hålla i ett område i verktygsfältet som inte är interaktivt (t.ex. mellan föredragshållarkontrollerna) och dra det.

Styra kameran och mikrofonen

Ge och ta kontroll över delat innehåll

Ge kontroll.

Ge kontroll till en annan deltagare så att de kan göra val, ändringar och andra ändringar på den delade skärmen.

Börja dela din skärm.

Välj den person som du vill ge kontroll till. Teams meddelar dem att du delar kontrollen.

Välj Ta tillbaka för att återta kontrollen.

Varning!:  Ge bara kontroll till personer du litar på . Personer med kontroll kan skicka kommandon som kan påverka ditt system eller andra appar. Vi har vidtagit åtgärder för att förhindra detta men vi har inte testat alla möjliga systemanpassningar.

Ta kontroll 

Så här tar du kontrollen medan en annan person delar:

Välj Begär kontroll . Personen som delar kan godkänna eller neka din begäran.

Gör val, ändringar och andra ändringar på den delade skärmen medan du har kontroll.

Välj Släpp kontroll för att sluta dela kontrollen.

Dela datorljud för att strömma ljud från datorn till mötesdeltagare via Teams. 

Så här delar du ljud:

Mer information finns i Dela ljud från datorn i ett Teams-möte eller en livehändelse .

Allt ljud från datorn, inklusive meddelanden, hörs under mötet.

Optimera för video

Förhindra hackighet eller fördröjning när du delar högrörelseinnehåll genom att optimera video.

Om du vill optimera video väljer du Optimera i föredragshållarverktygsfältet. 

Ändra layout

När du delar innehåll kan du välja mellan flera olika layouter för att göra presentationen mer intressant. 

Så här ändrar du layouten när du delar skärmen:

Aktivera kameran.

Välj den layout du vill använda:

Endast innehåll : Deltagarna ser ditt innehåll och din videofeed.

Standout : Detta blockerar din bakgrund och hjälper dig att sticka ut i din videofeed.

Sida vid sida : Du och en annan deltagare placeras sida vid sida i mötesfönstret.

Reporter : Den här layouten isolerar dig från din videofeed och placerar dig framför innehållet du delar, som en reporter framför en scen.

Kommentera innehåll

Mer information finns i Använda anteckningar när du delar din skärm i Microsoft Teams .

Visa personer

Välj Sluta dela i föredragshållarverktygsfältet för att sluta dela skärmen och återgå till huvudfönstret för Teams-möten.

Inaktivera skärmdelning om skärmen låse sig

Aktivera växlingsknappen Stäng av kameran och mikrofonen när skärmen låse på.

Starta om Teams för att aktivera den här inställningen.

Dela innehåll på en Mac

Om du använder en Mac med det senaste operativsystemet måste du ge Teams behörighet att spela in din dators skärm innan du kan dela. 

Första gången du försöker dela skärmen visas ett popup-fönster. Välj Tillåt för en månad .

Om du väljer Öppna systeminställningar i popup-fönstret kommer du till inställningsfönstret för behörigheter för skärminspelning. Om du missar uppmaningen kan du göra det när som helst genom att gå till Apple Menu > Systeminställningar > Sekretess & Säkerhet .

Under Skärm & Systemljudinspelning kontrollerar du att växlingsknappen bredvid Microsoft Teams är aktiverad.

Gå tillbaka till mötet och försök dela skärmen igen.

Obs!:  Om du använder Teams på webben kontrollerar du att du också har beviljat skärminspelningsbehörighet till webbläsaren.

Zooma in på delat innehåll

Om du vill få en bättre titt på delat innehåll klickar och drar du det för att se olika områden. Om du vill zooma in eller ut innehåll som någon delar under ett möte eller samtal använder du knapparna längst ned till vänster i mötesfönstret: [+] för att zooma in och [-] för att zooma ut. Du kan också prova följande:

Dra ihop eller isär på styrplattan.

Använd Tangentbordsgenvägar i Teams .

Håll ned Ctrl-tangenten och rulla med musen.

Obs!:  Mac-pekplattor stöder inte zoom i möten. Om du har en Mac använder du ett av de andra alternativen. Om du använder Linux kan du för närvarande inte ge och ta kontroll över delat innehåll.

Öppna delat innehåll i ett nytt fönster

Expandera vyn genom att öppna delat innehåll i ett separat fönster under Teams-möten.

Så här öppnar du delat innehåll:

Anslut till mötet från Teams för skrivbordet .

Om du vill minimera innehållet väljer du X för att stänga fönstret.

Dela innehåll

Så här delar du innehåll från din mobila enhet:

Välj vilken typ av innehåll du vill dela.

Tryck på Börja presentera när du är klar.

Tryck på Sluta presentera när du är klar.

Om din roll ändras från presentatör till deltagare medan du presenterar stoppas skärmdelningen. 

Zooma in på delat innehåll 

Dra ihop eller isär för att zooma, eller tryck och dra för att se olika områden.

Obs!:  Zoomning stöds för närvarande inte när du delar foton och videor.

Minimera delat innehåll

Minimera innehållet som någon delar för att bättre kunna se deltagarna i mötet på din mobila enhet. 

Tryck på Minimera innehåll .

På så sätt får du en bättre överblick över fler personer i mötet. Det delade innehållet visas fortfarande på den nedre delen av skärmen.

Dela innehåll från en medföljande enhet

Anslut till ett Teams-möte på en andra enhet.

Tryck på Börja presentera längst ned på skärmen. Du ser ditt delade innehåll på båda anslutna enheter.

När du är klar trycker du på Sluta presentera eller lägger på. Din andra enhet förblir ansluten till mötet.

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