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The Ultimate Cover Letter Writing Guide

The complete guide to writing an effective cover letter.

Any of these sound familiar? The simple answer is yes, having an effective cover letter is completely necessary and highly recommended and we’ll tell you  why you need a cover letter as well as a resume!

When you’re applying for a job, whether it be for an  entry-level  position after graduating or for a high-level executive vacancy with a  professional resume , a  cover letter is essential to make your application stand out .

Without this extra introductory letter, a resume alone could easily be discarded by a hiring manager. CareerBuilder  estimates you’re  10% more likely to miss out on an opening  if you don’t include a cover letter.

Writing a good cover letter  it’s not a skill many many people master, but that doesn’t mean it’s an impossible feat!

With our complete  cover letter guide , you’ll learn  how to write a cover letter  that will attract the hiring manager and convince them to read your winning resume.

What is a cover letter?

A cover letter is an extension to your job application.  It is not obligatory but including a well-written cover letter is  strongly advised by all human resource experts . By definition, a cover letter is an accompanying, explanatory letter.

All  jobseekers need a sales pitch  of sorts, they need to hook the reader and demonstrate to the hiring manager why they are the right person for the vacancy on offer. This style of  self-marketing for a job application  must come in the form of a  winning resume and cover letter combination  that complement one another.

A simple cover letter is an introduction to the candidate  behind the qualifications and experience. The aim is to show a prospective employer how you can take on the role and  what you can offer the company  in question.

Cover letters generally  follow a basic structure  and can be in either hard or digital format, that is to say, either printed and sent via regular mail or as a document scanned and attached to send digitally, or written directly in an  email cover letter .

Why include a cover letter on a job application?

If you want to stand any chance at all of  catching the eye of a potential employer , it is  imperative to include a cover letter  with your job application.

Simple – even if you  create an effective, outstanding resume , using all the right keywords and qualifications etc. it’s possible there are candidates more qualified than you or with more experience so it’s necessary to  add a cover letter to back up your resume  and allow the hiring manager to see more of your personal side that is relevant to the vacancy.

• The cover letter demonstrates your communication skills.
• The cover letter serves as an introduction to the resume.
• The cover letter can be used to emphasize certain skills, or mention skills that you couldn’t fit on the resume (it serves as an addendum).
• The cover letter is what you customize for each position, to show why you are the right person for “That” role, as opposed to the resume which stays pretty much the same for all applications.

A cover letter is the added value  that you need in a job application to ensure the call-back you’ve been waiting for.

To  create a unique, tailor-made job application , each candidate should use a cover letter to highlight their strengths and  elaborate on relevant achievements  that demonstrate their ability to take on the new responsibilities.

Is it practically always sensible and  appropriate to write a cover letter to accompany a resume for a job application  that should be customized for the role you’re applying to including any explanations of information that might be missing from the resume, such as employment gaps, traveling, periods of study etc.

The only time it is acceptable to not include a cover letter in your job application is if the job listing specifically requests that you do not.

Advantages of Writing a Cover Letter

A cover letter directly adds to the likelihood that you are called in for an interview and  gives you a better chance of being hired .

If you’re successful in  writing an effective cover letter , it will offer you the following advantages:

• Hiring managers will see your added effort
• Demonstrates you put in the time to learn about the company
• It will add a personal touch to your application
• It shows your enthusiasm for the opening
• Hiring managers will become acquainted with your best qualities

Knowing exactly what is in a cover letter will ensure that it gives you a  major advantage  over the other applicants.

What are the 3 Types of Cover Letters?

Adding a cover letter is almost always essential, but  choosing the appropriate letter  will also be key. Depending on the job post you are applying for, you will need to select the best type of letter to send along with your resume.

There are  3 types of cover letters  that you can send to a hiring manager. The 3 types are:

• Application cover letters
• Letters of Interest
• Email Cover letters

The letter you write is influenced by  whether you are going to apply for a job directly , citing a referral, or asking about vacancies that are not advertised.

Whatever the case may be, ensure that the cover letter is  specific to the job vacancy . It’s always important to avoid making a generic cover letter for every single job you apply for.

So, what are the 3 types of cover letters you should consider sending to a job recruiter?

Application Cover Letter

This is your  classic cover letter  that you send to a hiring manager when you spot a company advertising a job opening. When you want to directly apply for a position, it is mandatory to send this, unless you are specifically asked not to.

Using this letter, you can mention why you want to work for a specific company and why you are the perfect candidate for the position.

Letter of Interest

Say you notice a company that you would really like to work for. It fits your sector, and you know it offers great benefits and good pay. However, you  can’t find any openings  that match your skill set.

If that’s the case, you don’t need to sit around and wait for the company to have a job vacancy. You can take action with a letter of interest. This type of cover letter  states your interest in being employed  by a company that isn’t currently advertising any vacancies.

This type of letter goes by a couple of other names, such as:

• Letter of intent
• Statement of interest

Of course, since there is no vacancy there is no role you can specifically mention, which is the major difference between a letter of intent and a traditional cover letter. Your objective will be to  advertise yourself well enough  that an employer will just have to interview you.

Email Cover Letters

Over the years, the job application process has shifted to a nearly  100% online hiring process . Due to this, it may be necessary to send your cover letter  in an email  as part of your job application.

While applying, there may not be an option to upload your cover letter. Or maybe you would just like to send it in the  body of your email along with your resume . You can send it in one of two ways, in the body of your email or as an attachment (in PDF).

How to write a cover letter

A cover letter, although  short in length  generally, can take time to elaborate as it is important to get it right. Sometimes, due to the scarce space for writing, candidates find it difficult to know  what to include in a cover letter  and  what to leave out .

However, knowing  how to do a cover letter  can make all the difference to your job application and be the just the thing to capture the attention of a hiring manager.

A  professional cover letter  should be well-formatted, following a structure with a header, an opening paragraph, a second main paragraph, a final closing paragraph and a closing with signature/electronic signature.

To  begin writing a cover letter for a job application , candidates should analyze their skills, qualifications, accomplishments and experience to  decide which are the most fundamental aspects to include  in their personalized cover letter.

Next, each jobseeker will have to  select the most job-relevant  of these elements to include by  comparing them with the required or desired qualifications and experience  in the job description.

Finally, the applicant should choose some  memorable examples which demonstrate evidence  of each element included in their cover letter, aiming to  tell a story  which shows their aptitude concerning each skill or qualification.

Jobseekers should also ensure to explore  how to make a cover letter  for their specific role or industry because, similarly to resumes, each cover letter should be  tailored for the vacancy  and company to which it will be sent.

It is vital for candidates to  consider several factors when it comes to writing their professional cover letter . A jobseeker must review their  resume work history section  as well as any skills and honors included to find the  most pertinent experiences  that can be explored further. Detailing examples of when a candidate demonstrated certain abilities or expertise is how a candidate can convince a hiring.

One way to create a winning cover letter is to use an  online cover letter creator  or take advantage of cover letter templates as a stepping stone as well as checking out cover letter examples that can serve as a great source of inspiration for you to make your own  unique cover letter .

Our  cover letter builder  forms part of our resume builder and allows jobseekers to create a more complete job application. Users can write their cover letter with pro tips and design help thanks to our pre-designed templates. Read our  cover letter writing guide  to get to grips with  cover letter writing techniques  and tips before using our online cover letter builder!

How to Structure a Cover Letter

The  structure and layout of a cover letter  is essential to make sure the letter displays each point that you wish to get across  clearly and concisely . This means it’s necessary, in general, to follow a commonly-accepted format for an effective cover letter.

Similarly to a  resume format , designing and  writing a cover letter has certain rules  which should be adhered to in order to convey the necessary information in a brief and to the point introductory letter.

Check out some of the  cover letter best practices  as advised by human resources experts below:

• It’s imperative to  begin a cover letter with a header , including the candidate’s name and contact information as well as the date. This  primary cover letter section  can also include the job title, website and other relevant personal information.

Following this, the  letter should include the details of the company  and person to whom you are writing, with the full name, job title or team, company name and address.

• The main body of a cover letter should be divided into  three sections : an introduction, a bullet list of accomplishments followed by a paragraph highlighting skills, and a closing paragraph inviting the hiring manager to contact you. By using bullet points when detailing your achievements and capabilities, you can make sure that recruiters will be able to quickly pick out key information. This is especially important as studies have found that recruiters spend very little time reading each individual application.
• Finally, the letter should be electronically or physically signed with your full name in a formal manner.

The universally-accepted  cover letter length  is no longer than one letter page, which in total has about  250-300 words  for the main body of text.

Don’t  repeat information  or be too detailed because hiring managers simply do not have the time to read it all and will simply skip to the next one.  Resumes that run over 600 words  get rejected 43% faster and cover letters can easily fall into this trap too.

Keep your cover letter short and sweet and to the point!

Get more  cover letter formatting advice  in our guide on  how to format a cover letter  with tips and information about all aspects of a good cover letter structure.

Cover letter advice

The  importance of including a cover letter  with your job application is often overlooked by jobseekers of all categories, however this can seriously reduce your possibilities of getting an interview with a prospective employer.

Therefore you need not ask yourself  when to write a cover letter  because the answer is just that simple – it is  always appropriate to include a cover letter in your job application , unless the listing explicitly requests that you do not.

Check out the following  expert cover letter tips  to create a winning cover letter that will convince the hiring manager to give you a call:

• We may be quite repetitive with this one but the sheer quantity of resumes and cover letters that are disregarded simply for forgetting this  vital and basic rule  is incredible:  USE A PROFESSIONAL EMAIL ADDRESS  for your contact details and that does not include your current work email but a personal, suitable email address.
• It is essential to remember to  maintain your focus on the needs of the company  you’re applying to and the requirements and desired abilities of the ideal candidate for the role.  Do not focus on how you can benefit  by becoming a member of their team, but on how the team can make the most of your experience and knowledge.
• Remember to  highlight your transferable skills , especially in cases where you may not meet all the required qualities in the job description such as in student resumes and cover letters.
• Each  cover letter for a job application, cover letters for internships , for further study or even volunteer experience should be  tailored to their specific organization  and position with the pertinent keywords.
• Use specific examples to demonstrate the candidate’s individual capacity to take on the role and  tell a story with your cover letter  to convey more of your personality and passion towards the sector or profession.
• Towards the  end of a cover letter , each candidate should write a convincing finish to entice the hiring manager and in sales terminology “ seal the deal ”.
• Finally when you have completed your polished cover letter, potentially  one of the most important steps  in the process is to  PROOFREAD . Candidates should request that a friend, mentor, teacher or peer takes a look at their cover letter for not only  grammatical and spelling errors  but also any  unwanted repetition or unrelated information .

Some jobseekers doubt  whether a cover letter is necessary or not , but as most human resource professionals agree without a well-written cover letter, candidates lose the  possibility to demonstrate different aspects of their profile  from those included in their resumes which could easily be the deciding factor in your application!

An easy and fast way to write an effective cover letter for a job application is to employ an  online cover letter creator  that will offer advice on  how to complete a cover letter with examples  and HR-approved templates.

Cover Letter FAQs

What do employers look for in a cover letter, can a cover letter be two pages, what is the difference between a cover letter and a resume, should you put a photo on a cover letter.

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How to Write a Cover Letter That Gets You a Job Interview

Learn to avoid the biggest mistake job seekers make and write a cover letter that truly makes an impact.

Customers Interviewed by:

Most job seekers don’t know how to write a proper cover letter. They believe a cover letter is just a “here is my resume” note. This is a wasted opportunity!

In this article, you’ll discover the secret to writing a professional cover letter that’s truly effective. It’s not hard to do and will give you a significant edge over the competition. We’ll walk you through the process in a few straightforward steps and provide examples to help you along the way.

Ready to get started? Let’s dive in and create a cover letter that opens doors to your next opportunity.

What is a cover letter and do you really need one?

A cover letter is a short document (around 300 words) that accompanies your resume. Your cover letter should not simply repeat what your resume says . Instead, it should complement your resume, highlight your personality, and potentially address any weaknesses that could otherwise prevent you from getting an interview.

But do you really need a cover letter in 2024? The short answer is YES.

“Over 80% of hiring managers read a cover letter and 60% of applications require one as part of the application,” says career coach Madelyn Mackie . “Even hiring managers and recruiters who say they never read cover letters may find themselves drawn in by a particularly compelling letter.”

In fact, Jobscan analyzed nearly 1 million job applications and found that including a cover letter with your resume makes you  1.9 times more likely  to be invited for an interview compared to those who left out a cover letter.

What’s the biggest cover letter mistake?

The biggest mistake job seekers make when writing their cover letter is to focus only on themselves .

“It’s not about you,” says career coach Susan Schwartz . “It’s about what you can do for them. Talking to them about what they care about—not about what you want—is what’s going to make them want to read your letter. And to hire you!”

According to Schwartz, this is the best way to write a cover letter:

Paragraph 1. A single sentence (maximum two) stating the PROBLEM that the company faces. What is the issue/need/opportunity that this role will address?

Paragraph 2. what solution do you offer how are you the answer to their need again, keep it to a sentence or two., paragraph 3. explanation: what experience do you have that supports your assertion that you can help this paragraph can be 3-4 sentences, but keep it short., paragraph 4. call to action: suggest next steps. not “thank you” but let’s plan to discuss this next week..

Since hiring managers often spend less than 20 seconds on an application, your cover letter needs to grab their attention and get them to look at your resume. By highlighting how your experience matches the job, you make it easier for them to see you as a great fit for the role.

Now let’s examine each of these steps in more detail.

How to write a strong cover letter step-by-step

Now that you know the basics of what to include in your cover letter, let’s go through the process from start to finish to see how you can write a cover letter that will make you stand out from the rest of the candidates.

1. Do your research

Before writing your cover letter, research the company to understand its current challenges and goals. Visit the company website, read their latest news and press releases, and follow their social media channels.

Don’t skip this step! It’s crucial for writing a cover letter that truly resonates with a potential employer and sets you apart from other candidates.

After you’ve researched the company, carefully read the job description. Ask yourself the following questions:

• What specific problems or challenges is this role designed to address?
• How do my skills and experiences align with the job requirements?
• Am I a good fit for the role?
• What unique value can I bring to the company in this role?
• Are there any keywords or phrases that I should incorporate into my cover letter?

After researching the company and the role, you’re ready to start writing your cover letter.

2. Write your opening paragraphs

Many job seekers make the mistake of being too wordy in their cover letters. You’re not writing a novel. Use short words in short sentences. Remember, a hiring manager is going to quickly scan your application, so you need to get right to the point.

Here are some examples of how to start a cover letter:

Dear [Hiring Manager’s Name],

I’ve noticed that NexGen is working hard to stand out in a crowded digital market, and keeping your brand top-of-mind for customers can be tough.

That’s where I come in—I specialize in creating engaging content and smart SEO strategies that boost online presence and drive customer engagement.

I understand that Weissman is seeking to maintain its innovative edge in the dancewear industry while consistently meeting sales and margin targets.

I am confident that my experience and passion for design can help Weissman continue to create stunning, market-leading dancewear.

I understand that Timmons Company needs motivated individuals to manage sales territories and boost product visibility in retail grocery stores around Quincy, IL.

I am excited to bring my self-motivation and sales-oriented mindset to your team, ensuring your products not only maintain their shelf presence but also thrive.

3. Prove you can do the job

Now you need to provide evidence that you’re the right person for the job. The best way to do this is to highlight your relevant experience and achievements. Here are some things you should focus on:

• Specific Accomplishments : Share examples of your successes, such as increasing sales, leading projects, or improving processes.
• Relevant Skills : Highlight the skills that match the job requirements, like planning, organizing, technical proficiencies, or specific industry experience.
• Problem-Solving : Discuss times when you successfully tackled challenges, such as resolving issues, managing conflicts, or implementing solutions.
• Industry Knowledge : Demonstrate your understanding of the field and awareness of current trends and standards.
• Team Collaboration : Mention how you’ve effectively worked in teams, mentored others, or collaborated across departments.

Remember to keep it concise. Your letter isn’t meant to tell your whole story; it’s about making a compelling case that you understand the key aspects of the job.

Your goal is to leave the reader eager to learn more about you. Here are some examples:

“Over the past five years, I’ve led digital marketing campaigns that ramped up organic traffic by 40% and bumped up conversion rates by 25%. I’ve worked with diverse teams to create compelling content that resonates with audiences and used data analytics to refine strategies for maximum impact. My experience with social media management and email marketing also ensures a holistic approach to your digital marketing needs.”

“With over ten years in apparel design, specializing in activewear and dancewear, I have a proven track record of developing designs that resonate with customers and drive sales. My expertise includes conducting global trend research, selecting inspiring materials, and leading teams to transform creative concepts into market-ready products. I am proficient in Adobe Creative Suite and have experience with CLO3D, ensuring that my designs are both innovative and technically sound. My leadership skills have been honed by mentoring junior designers and managing cross-functional teams, fostering a collaborative and efficient design process.”

“With several years of experience in CPG retail sales and merchandising, I have successfully managed sales territories, maintained product placements, and executed promotional strategies. My ability to plan and organize, combined with proficiency in Microsoft Office and familiarity with iPads, positions me well to contribute effectively to your sales team. I am adept at thinking on my feet and delivering results in dynamic environments, ensuring that products are always tagged, rotated, and optimally displayed.”

4. Conclude with a call to action

When wrapping up your cover letter, it’s crucial to include a strong call to action in your closing paragraph. This isn’t just about expressing gratitude—it’s about setting the stage for the next steps in the hiring process.

Instead of a simple “thank you,” aim to propose a specific plan, such as scheduling a meeting or a call to discuss how you can contribute to the company.

Here are some examples of how to end a cover letter :

“Let’s discuss how I can help NexGen Creative Agency achieve its sales goals next week. Please let me know your availability for a meeting.”

“How about we chat next week about how I can help Weissman shine even brighter? Let me know when you’re free.”

“Let’s plan to discuss how my self-motivation and sales-oriented mindset can boost product visibility for Timmons Company next week. Please let me know your availability for a meeting.”

There is no need to add anything more. Time is valuable, so hiring managers won’t spend it on a cover letter that isn’t concise and to the point.

Expert tips for writing a cover letter

We’ve gone over the basics of how to write a good cover letter. Here are some expert tips for formatting and how to make your cover letter even better.

Format your contact information correctly

Before diving into the content of your cover letter, it’s important to format the contact details and header correctly. You’ll need to include your name, full address, phone number, and email address.

Here’s an example:

Personalize your greeting

To whom should you address your cover letter to? “For maximum impact, see if you can find the hiring manager or recruiter for the role, and send your letter to them,” says career coach Susan Schwarz . “Addressing your letter to a specific person will significantly increase the likelihood of someone reading it.”

Check the company’s website or LinkedIn profile to find the name of the hiring manager. However, if you can’t find a specific name, “Dear Hiring Manager” will suffice.

To end a cover letter, you can use “best regards” or “kind regards” followed by your full name.

Show your personality

While it’s important to maintain a professional tone in your cover letter, don’t be afraid to let your personality shine through. But remember, you don’t want to overdo it—keep it concise and relevant .

Here are some ways to show your personality in your cover letter:

• Briefly mention a specific project or experience you enjoyed.
• Highlight a distinctive skill or trait that sets you apart.
• Talk about how your values align with the company’s mission or culture.
• Describe a unique volunteer experience.

Emphasize your adaptability

According to LinkedIn , the top “skill of the moment” is adaptability . This means being open to new ideas, ready to pivot when needed, and always looking for ways to improve. In a world where the only constant is change, being adaptable can set you apart.

Here’s an example of how to incorporate adaptability into your cover letter:

“In my previous role as a CPG retail sales merchandiser, I consistently demonstrated my ability to adjust to changing market conditions, customer preferences, and sales strategies. This adaptability allowed me to increase sales by 25% in a highly competitive market.”

Show enthusiasm

Research shows that 40% of employers would not hire a candidate if they lacked enthusiasm. Remember, you’re much more attractive to employers when you’re on fire .

Here’s an example of how to show enthusiasm for the company you’re applying to:

“I’ve long admired Weissman’s commitment to the dance community and the artistry of your costumes. Your dedication to empowering performances and celebrating creativity is inspiring, and I’m excited about the opportunity to join your passionate team.”

Balance professionalism with friendliness

Try to strike a balance between a professional and friendly tone. Don’t use overly formal language, but make sure your writing is polished and error-free. Use humor sparingly, as it can be easily misinterpreted.

This approach helps you come across as both competent and personable, making you an ideal candidate.

Cover letter do’s and don’ts

• Do personalize . Address your cover letter to a specific person whenever possible.
• Do be concise . Keep your cover letter to one page.
• Do show enthusiasm . Mention specific reasons why you want to work there.
• Do include measurable accomplishments . These are achievements that can be quantified , such as increasing sales by a percentage.
• Do show your personality . Share brief anecdotes or unique experiences relevant to the job.
• Do be professional yet friendly . Avoid overly formal language.
• Do proofread your cover letter. A single mistake can damage your chances of getting an interview.
• Do include a call to action. Suggest scheduling a meeting or a call.
• Don’t be too formal . Strike a balance between professionalism and friendliness.
• Don’t overuse humor . Humor can be easily misinterpreted or come off as unprofessional.
• Don’t repeat your resume . Your cover letter should complement your resume, not repeat it.
• Don’t include irrelevant information. Focus only on what’s most relevant to the job you’re applying for.
• Don’t use clichés . Phrases like “I am a hard worker” or “I think outside the box” are overused and add little value.
• Don’t make excuses . Avoid explaining gaps in employment or other potential negatives.
• Don’t forget to tailor each letter . Customizing each cover letter will help it pass through Applicant Tracking Systems (ATS).

Cover letter examples

Here are a few cover letter examples that show how to highlight your skills, show your personality, and match your experiences with the job.

Cover letter example for someone with no work experience

Starting your career can be challenging, especially when you don’t have much experience to showcase. But don’t worry—a well-written cover letter can highlight your strengths and potential.

• Addresses the company’s needs : The letter begins by acknowledging the challenges the company faces, demonstrating an understanding of the industry and the company’s needs.
• Offers a solution : The candidate clearly states how they can provide value by offering a fresh perspective and innovative ideas.
• Highlights relevant experience : Even with limited work experience, the letter mentions a successful internship project that aligns with the job’s requirements.
• Shows enthusiasm and passion : The mention of a passion for sustainability and eagerness to contribute to the company’s efforts showcases the candidate’s genuine interest.
• Proposes next steps : The call to action is clear and professional, suggesting a meeting to discuss how the candidate can contribute, which shows initiative and confidence.

Cover letter example for someone changing careers

Changing careers can be a bold and exciting move, especially when you have a strong foundation of transferable skills. The following example of a cover letter demonstrates how to effectively highlight your previous experience and enthusiasm for a new industry.

• Engaging opening : Starts with a bold question that captures attention and sets the tone for the rest of the letter.
• Clear value proposition : Quickly establishes how the candidate’s project management skills can benefit the finance industry.
• Relevant experience : Highlights a specific project that showcases the candidate’s ability to improve efficiency and manage complex tasks.
• Expresses enthusiasm : Shows genuine excitement about the career change and the specific company.
• Call to action : Concludes with a clear and confident call to action, suggesting a meeting to discuss how the candidate can contribute to the company’s success.

Cover letter example for someone re-entering the workforce

Re-entering the workforce after a significant break can be challenging, but it’s also an opportunity to showcase your resilience and the valuable skills you’ve developed during your time away.

The following cover letter example demonstrates how to effectively address employment gaps while highlighting your strengths and enthusiasm for the role.

• Strong opening statement : The cover letter begins with a compelling statement about the importance of adaptability and innovation, setting a positive and forward-thinking tone.
• Addresses employment gap : It acknowledges the employment gap upfront, providing context without dwelling on it, which demonstrates honesty and transparency.
• Highlights relevant experience : The letter emphasizes past accomplishments and specific projects, showcasing the candidate’s skills and ability to deliver results.
• Shows enthusiasm for the role : The candidate expresses excitement about re-entering the workforce and aligns their values with the company’s mission.
• Proposes next steps : It ends with a clear call to action, suggesting a meeting to discuss how the candidate can contribute to the company’s success.

Generate a perfectly crafted cover letter in seconds

If you’re still having trouble writing your cover letter, try Jobscan’s AI cover letter generator . It analyzes both your resume and the job ad to create a completely original cover letter customized for the job you’re applying for.

To learn more about how the cover letter generator works, watch this brief video:

You can try Jobscan’s cover letter generator for free below:

Key takeaways

Follow these key takeaways to write a compelling cover letter that sets you apart from other candidates and opens doors to new career opportunities.

• Write with the employer’s needs in mind. Explain how you can address their specific challenges and contribute to their goals.
• Keep it brief . Use short sentences and paragraphs to make it easy for hiring managers to scan quickly.
• Address your letter to a specific person . If you can’t find a name, “Dear Hiring Manager” will suffice.
• Showcase your relevant experience. Use specific examples to demonstrate your abilities.
• Inject your personality. Share brief anecdotes or unique experiences relevant to the job.
• End with a strong call to action . Suggest a meeting or a call to discuss how you can contribute to the company’s success.
• Proofread your letter. A single error can torpedo your chances at getting an interview.
• Show enthusiasm. Showing excitement and a willingness to learn can make you a more attractive candidate.

A cover letter should be one page long, consisting of three to four paragraphs. The total word count should be around 250-400 words.

When you don’t have a specific name, you can use “Dear Hiring Manager.” Avoid using “To Whom It May Concern,” as it is considered old-fashioned.

When emailing a cover letter, use a clear subject line like “Application for Content Developer – [Your Name].” Paste your cover letter into the email body. Attach your resume.

Yes, a cover letter is necessary because good first impressions are important. By highlighting your qualifications and showing enthusiasm for the role, you can gain an advantage over someone who doesn’t send one.

Employers look for personalization in a cover letter, showing that it’s tailored to the specific job and company. Highlight relevant experience and skills that match the job requirements. Include specific achievements that demonstrate your capabilities and contributions.

Yes. Providing specific examples of your achievements helps demonstrate your skills and qualifications, making your application more compelling to employers.

A cover letter starts with your contact information, first and last name, the date, and the employer’s details. Begin with an introduction about your suitability for the role. Include a brief section highlighting relevant experience and skills with examples. Conclude by asking for an interview.

The primary goals of a simple cover letter are to make a good impression, get someone to read your resume, and offer you a job interview. It also shows you have good communication skills, which are highly valuable in today’s workforce.

The opening sentence should state the problem the company faces or pose a thought-provoking question to grab the hiring manager’s attention.

Robert Henderson, CPRW, is a career advice writer and a resume expert at Jobscan.

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How to Write a Cover Letter

What’s a Cover Letter?

How to write a cover letter in five steps, additional cover letter writing tips, cover letter examples, text-only cover letter examples, cover letter frequently asked questions.

A great cover letter highlights the most relevant and compelling aspects of your professional achievements, industry expertise, and qualifications. It also needs to convey why you’re drawn to a particular job or hiring organization. See below to learn about this writing approach and how you can write a cover letter that gets you more interviews for your next career opportunity.

A cover letter is a short letter that you send when applying for a job. While a resume shows you’re qualified for a job, it doesn’t allow you to speak to employers directly like a cover letter does. In today’s job search, hiring managers don’t just need to know you’re a great employee – they must see that you’re a great employee for their organization.

That’s why writing a cover letter is useful: It bridges the communication gap between your resume and an interview. In your cover letter’s first paragraph, you can tell a manager specifically why you’re attracted to their job opening or organization. You can also reveal more about your soft skills or communication style and provide context for issues such as employment gaps . Details like these may be crucial to starting a good conversation with a manager or recruiter.

Brainstorm key points

Before starting work on a personalized cover letter, you’ll need:

• A working draft of your resume
• A job posting or description you plan on pursuing

Once you have those two items, take 10 minutes to brainstorm and jot down on a blank document or sheet of paper why this job interests you. What does the role or organization share with your background or goals? For instance, maybe it’s an outside sales role in an industry you’re eager to return to. Or maybe the company’s brand or business model appeals to you somehow.

Research the employer. If a job posting gives few details on the hiring company, visit their website for more info. In addition to the home page, look at their “About Us” or “Careers” pages. Also, visit any linked social media pages to see how they present themselves. Are they formal and sophisticated, or down-to-earth and approachable? Figuring out the company’s voice makes it easier to strike the right tone in your cover letter.

When you’re done brainstorming, review your notes: Do any stand out as important or persuasive? Take another 10 minutes to brainstorm and elaborate on them. Repeat this process until you have at least two or three concise sentences that speak to the job opening at hand.

I’m interested in applying for the marketing manager position at Cadence Inc. Your brand’s product set and focus on corporate clients are ideal fits for my skills and experience. As a results-driven professional with deep knowledge of local markets, I can help your team significantly increase its revenue in 2024.

In your cover letter’s first paragraph, show hiring managers you read their job posting and are responding to it directly. It helps distinguish your cover letter from your resume. This also gets you past applicant tracking systems and sets the stage for a good discussion about how you fit the role and the office’s work culture.

This approach takes longer than sending the same generic letter for each application. But it can shorten your overall job search by getting you more interviews for jobs that truly interest you.

To write a great cover letter, you need to structure one effectively. Each section should have a clear goal. From the introduction to your conclusion, your top priority should be focusing on impactful achievements that demonstrate the value you can bring to potential employers. The cover letter needs to tell your story and illustrate your career journey differently from the resume, exploring your nuances as an industry professional.

Your cover letter format should include the following sections:

• Heading and contact information
• Hook or introduction
• Body paragraphs

Below, we’ll walk you through each step of the cover letter writing process:

1. Header and contact information

The header of your cover letter should list all essential contact information, including your name, phone number, email, address, and LinkedIn URL. This allows the hiring manager to easily reach out for more information or to schedule you for an interview. Be sure to also feature your job title as the first item in your header.

Contact Information Example

Savannah Bateman Sales Representative | [email protected] | (678) 901-2345 | Columbus, OH 01234 | LinkedIn

February 11, 2024

Emma Neal Senior Hiring Manager Staples (543) 210-9876 [email protected]

2. Salutation

You must appropriately greet the hiring manager with your cover letter opening. We recommend addressing them by name — Mr. or Ms. [Last Name]. If you’re uncertain of the person’s gender, simply write their first and last name. If you can’t find their name, use a variation of “Dear Hiring Manager.” This shows you’ve researched the company before applying and you’re fully engaged in the job application process. It’s best to avoid salutations such as “Dear Sir/Madam” or “To Whom It May Concern,” as this language feels less direct and personal.

Salutation Examples

Dear Ms. Young,

Dear Mr. Jackson,

Dear Pat Martin,

Dear Sales Hiring Manager,

3. Introduction

Building a powerful introduction is the key to making a strong first impression on the hiring manager. This sets the tone for your cover letter and allows you to immediately send a clear message that you’re the ideal candidate for the position. Highlight your years of experience and convey your interest in the opportunity. But the hook of your cover letter’s first paragraph should come in the form of a stunning career achievement.

Leading with an accomplishment that you can quantify using a powerful number or metric is a great way to maximize the impact of your cover letter opening. Select an achievement relevant to the position you’re targeting, effectively showcasing your industry knowledge and expertise. Not only does this demonstrate your past success, but it also communicates how you can positively impact future employers.

Cover Letter Introduction Example #1

With over 10 years of experience within the energy industry, I’ve managed various multi-million-dollar initiatives to bring green energy solutions to the market for Clean Power Corp. My ability to create strategic partnerships with enterprise customers and C-level executives would create immense value for your company as the new senior vice president of energy.

Cover Letter Introduction Example #2

As you can see from my attached resume, I have an advanced background in human-centered design and visual storytelling. During my time with Ultimate Wedding Planner, I developed the user interface (UI) for the launch of a new mobile application for wedding planning services, which generated over 2 million downloads within one year. My experience in application development will allow me to thrive in the user experience (UX) designer position with your organization.

Cover Letter Introduction Example #3

In my first year as a registered nurse at Temple Hospital, I achieved patient satisfaction ratings of over 93%. As a nursing professional, I’m passionate and dedicated to providing superior care to my patients using evidence-based approaches to treatment. My clinical knowledge will allow me to achieve positive outcomes for patients at your esteemed hospital.

4. Body paragraphs

The body paragraphs serve as the core of your cover letter, allowing you to describe your professional experience in more detail. Start by mentioning specifics about the company’s reputation, mission statement, products, or culture. Describe why this sparks your interest in the opportunity and how you can support the organization’s goals.

Feature a mix of accomplishments that capture the most compelling aspects of your career. In addition to quantifying your achievements, be sure to provide examples of your leadership capabilities and interpersonal skills, as it’s important to show potential employers that you’re the right fit for the team’s culture. Consider adding a bulleted list of career highlights to break up the monotony of the text on the page and maximize the readability of your cover letter.

Cover Letter Body Paragraphs Example #1:

As an executive within the energy space, I identify with West Coast Solar’s mission statement of driving the expansion of renewable energy to combat climate change. My extensive background in providing green energy solutions would aid in this mission based on my career accomplishments:

• Led strategic initiatives to reduce carbon emissions in energy portfolios for enterprise clients valued at up to $300 million by delivering wind, solar, and nuclear energy solutions
• Structured energy transactions valued at up to $120 million and coordinated with the CEO and executive team to identify risk factors and negotiate purchases
• Reduced carbon footprint for enterprise customers by 5% to 15%

Cover Letter Body Paragraphs Example #2:

PeopleSoft’s reputation as a thought leader within the HR software space draws me to apply for the position. My experience as a UX designer for both Employee Software Inc. and LinkedIn has allowed me to cultivate a holistic, human-centered approach that matches the needs of your organization. I can continue to grow your reputation as an industry leader based on the following achievements from my career:

• Managed a team of over 25 UX designers for Employee Software Inc. and interfaced with stakeholders and C-level executives to recommend large-scale redesigns for the mobile UI
• Improved the UX for LinkedIn’s website in coordination with a team of web developers and UX designers, which improved user satisfaction by 15%
• Drove UI development and conducted wireframing for the launch of LinkedIn’s mobile app, which generated 3 million downloads over six months

Cover Letter Body Paragraphs Example #3:

Impossible Foods’ mission to provide ethically sourced, environmentally sustainable meat alternatives strongly aligns with my core values as a brand ambassador within the plant-based food space. I can aid your brand in continuing to improve its market share based on the following achievements from my career:

• Managed overarching marketing strategy for vegan burgers and hotdog product lines, generating $2.5 million in annual revenue, which included conducting market research on target demographics
• Improved annual sales for plant-based burger products by $450,000 by improving packaging and visual merchandising to emphasize environmental sustainability
• Coordinated with media outlets to manage public relations and press releases for new product releases and media coverage of production methods

5. Conclusion

The closing paragraph of your cover letter is your last opportunity to impress the hiring manager. To finish on a strong note, include a call to action (CTA) that invites the hiring manager to schedule an interview or reach out for more information. Reinforce how your industry expertise and career experience can create value for your target company and help their team continue to excel. In the last sentence of your cover letter, thank the reader for their time and consideration, as being courteous also conveys your professionalism.

Cover Letter Closing Paragraph Example #1:

I look forward to telling you more about how my background in renewable energy can help drive the adoption of green energy solutions across your customer base. You can contact me for an interview at your convenience. Thank you for your consideration.

Cover Letter Closing Paragraph Example #2:

I hope to speak with you further regarding how my knowledge of eco-friendly design features aligns with your organization’s mission. Feel free to contact me via phone or email at your convenience. I appreciate your time and consideration.

John Bergsen

Cover Letter Closing Paragraph Example #3:

I would like to schedule an interview to provide more insights into how my HR management experience can help Cigna Health improve recruiting efforts and enhance employee engagement. Feel free to contact me via phone or email at your convenience. I appreciate your time and consideration.

Anthony Gentile

Align your cover letter with the job description

Tailoring your content according to the needs of individual employers is essential for any successful job application. As you review the posting, reflect on how your industry knowledge and background match the company’s needs.

Identify exactly what potential employers are looking for in a candidate and feature specific skill sets that match the job description. Emphasize how your core values are aligned with the organization’s mission statement. Although this additional customization can be time-consuming, your chances of landing the interview are sure to increase drastically.

Quantify your professional achievements

Writing a cover letter that stands out in today’s competitive job market is no easy task. With an overabundance of qualified applicants, you need to push your cover letter toward the top of the pile. Quantifying your achievements is one of the best ways to accomplish this.

Incorporating hard numbers, metrics, and monetary figures fulfills several objectives. First, it establishes a sense of scope for your achievements and helps to paint a much clearer image of your professional experience. Another added benefit is that numbers naturally draw the reader’s eye. In a cover letter with detailed paragraphs, this can help entice the hiring manager to engage with your content more thoroughly.

Feature your leadership and communication skills

Although your industry expertise should always be at the forefront of your cover letter, it’s important not to neglect your interpersonal skills. Companies want to see you can collaborate effectively in diverse, team-based environments. Rather than simply saying you’re a strong leader or communicator, convey these skill sets by featuring tangible examples from your work history.

For instance, if you were managing a team, focus on how you helped develop your team members and put them in a position to succeed. Showcase how you helped to cultivate inclusive and collaborative work cultures to drive employee engagement and retention. These insights are far more compelling than simply mentioning mundane details related to task delegation.

Proofread your cover letter repeatedly

With such a limited window to make a lasting impression on the hiring manager, the last thing you need holding you back is poor grammar or spelling errors. These mistakes are highly distracting for the reader, effectively drawing their attention away from your qualifications. A hastily written cover letter also sends a message to hiring managers that you lack attention to detail, which is key for almost any profession.

Editor Cover Letter Examples

Human Resources Cover Letter Examples

Customer Success Manager Cover Letter Examples

• Human Resources
• Customer Success Manager

Candace Brown  Editor | [email protected] | (123) 456-7890 | Portland, OR 12345 | LinkedIn

January 1, 2024

Allen Jones Hiring Manager Innovate Web Solutions (987) 654-3210 [email protected]

Dear Mr. Jones,

As the senior editor at Portland Web Creators Inc., I oversaw all aspects of copy editing and quality assurance for over 300 web pages across a diverse client base. I identified opportunities to enhance content quality and improve search engine optimization (SEO) performance, resulting in a 30% increase in repeat business. I’m confident my marketing and web page development expertise would be a strong asset for the editor position at your organization.

Innovate Web Solution’s reputation for producing dynamic web content draws me to apply for this position. As a senior editor, I pride myself on my ability to enhance brand messaging for client websites. I believe my experience in editing and content development will continue to grow your prestigious reputation based on the following accomplishments from my career:

• Led the development, editing, and publishing of web page copy for client accounts valued at up to $130,000 and managed a team of over 20 copywriters, editors, and marketing specialists
• Performed quality assurance reviews on drafts from the creative team and identified opportunities to refine language, brand messaging, and keyword optimization, which generated increases of 50% to 100% in organic traffic for customer sites
• Coordinated cross-functionally with graphic designers, web developers, and client stakeholders to ensure alignment with brand identity and customer goals

I would like to schedule an interview to provide more insights into how my editing and SEO experience can help drive success for your clients. Feel free to contact me at your earliest convenience for any additional questions you may have. I appreciate your time and consideration.

Candace Brown

John Smith Human Resource Manager |  [email protected]  | (1654) 739-9183 | 678 Location Rd., San Antonio, TX 78206

February 9, 2024

Julie Jefferson Senior Hiring Officer The People Company (346) 024-7536 [email protected]

Dear Ms. Jefferson,

In my current position, I implemented a new employee retention plan, which resulted in a 50% reduction in the total employee turnover rate within the company. The retention plan included an employee wellness program, additional staff benefits and an internal promotions program. I believe this is a great example of my success and demonstrates that I could be a great asset to The People Company’s team.

With 12 years of experience in Human Resources and a degree in Human Resource Management, I was drawn to The People Company because of the firm’s impressive employee retention rate and reputation for high-performing staff.

If I were to secure a role at The People Company, I assure you I will bring an even greater rate of success to the team. My previous accomplishments include:

• Improved employee satisfaction by 28% via an incentive program.
• Increased the speed of paperwork processing time by 30% in one year.
• Established new application requirements to increase the quality of interviewees.

I would like to set up an interview to discuss further my capabilities, work experience and the benefits I can bring to The People Company team.

P.S. — I’d also like to tell you all about how I was shortlisted for an HR Excellence award!

Selena Ramirez Customer Success Manager | [email protected] | (123) 456-7890 | Miami, FL 12345 | LinkedIn

Rachel Johnson Hiring Manager Advanced Marketing Solutions (987) 654-3210 [email protected]

Dear Ms. Johnson,

At Brand Storytelling Inc., I led the development of the customer success departments and oversaw a team of more than 60 personnel to deliver brand consulting and digital marketing services. By establishing new support models, my team improved client satisfaction scores from 85% to 94% for top accounts. I can achieve similar success for your organization in the customer success manager position.

Advanced Marketing Solutions has a reputation for excellence in its dedication to customer care, which strongly aligns with my professional background. I’m confident I can help your organization continue to enhance its delivery of marketing consulting services based on my career achievements:

• Built, developed, and managed the customer success department and defined strategies to enhance the client experience for accounts valued at up to $15 million
• Coordinated with the director of marketing to refine digital marketing services based on brand objectives and market expansion opportunities, resulting in a 94% customer satisfaction rating
• Led the customer onboarding process, identified opportunities to enhance client engagement, and served as the point of contact for senior management and stakeholders

I would like to schedule an interview to provide more insights into how my expertise in organizational development can help you improve your customer success department. You may contact me via phone or email at your earliest convenience. I appreciate your time and consideration.

Selena Ramirez

Do I really need a cover letter for my job search? -

Yes, in most cases. According to statistics gathered by LinkedIn , over 60% of employers require cover letters from applicants. In addition, over 83% of hiring managers in the study noted that they frequently read cover letters and considered them during the application process. This is also supported by Forbes , who cites a study published by Business and Professional Communication Quarterly. These findings indicated that 56% of employers valued the cover letter as a part of candidate assessment.

What’s the best way to start a cover letter? -

With a clear example of your success in the role you’re after. The concept of “show, don’t tell” absolutely applies to your cover letter’s opening. For instance, don’t just tell the hiring manager you’re a “proactive program manager.” Show you’re proactive by citing a time you exceeded expectations or found a new way to enhance project oversight.

What should my cover letter’s design look like? -

Your resume’s. Carry over all of that document’s basic format settings , like font style, line spacing, and page margins. Also, copy in the exact same contact header.

How long should my cover letter be? -

No more than one page, or around 250 words. Resist the urge to tell your whole career story, even if you have extensive background in your target role. Give just enough detail to pique hiring managers’ interest so they look closely at your resume.

Craft your perfect resume in minutes

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Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

Frank Hackett

Certified Professional Resume Writer (CPRW)

Frank Hackett is a professional resume writer and career consultant with over eight years of experience. As the lead editor at a boutique career consulting firm, Frank developed an innovative approach to resume writing that empowers job seekers to tell their professional stories. His approach involves creating accomplishment-driven documents that balance keyword optimization with personal branding. Frank is a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers and Career Coaches (PAWRCC).

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• Career Planning
• Finding a Job
• Cover Letters

What to Include in a Cover Letter for a Job

When writing a cover letter, specific information needs to be included: a contact section, salutation, and introduction to the hiring manager, as well as information on why you are qualified for the job, a closing, and your signature. The format generally depends on how you are sending your letter. 

The goal of your cover letter is to make a case for getting selected for a job interview, so it's important to include all required information along with a compelling argument for why you would be a strong candidate for the position.

It can be time-consuming to write a custom cover letter for each job you apply for, but it's important to take the time and effort to show the company why you are a good match.

Tips on Writing a Cover Letter

The more your experience and your skills match the job description, the higher your chances of getting picked for an interview.

Don't simply repeat what's in your resume. Your resume lists your skills, but your cover letter should highlight how you have put those skills to use.

Be sure to include information in your letter about how you possess the particular skills and requirements that the employer is seeking.

Before you start writing, review cover letter examples and make sure that your letter explains how your skills relate to the criteria listed in the job posting. Looking at examples of effective cover letters will give you a starting point for creating your own letter.

Here's what to include in a cover letter to send with a resume when you apply for a job.

What to List in a Cover Letter Contact Section

When writing a cover letter to mail or upload to a job board or company website, the first section of your cover letter should include information on how the employer can contact you.

Printed or Uploaded Letter List the following information in the contact section:

Hiring Manager Name (if you have it) Title Company Address City, State Zip Code

Your Name Address City, State Zip

Email Cover Letter When you send an email cover letter , include your contact information in your signature instead of listing your contact information at the top of the message:

Your Name Street Address City, State Zip Code Email Phone LinkedIn

Here's more information, with examples, on how to address a cover letter .

Choose an Appropriate Salutation

It's important to include an appropriate greeting at the beginning of the cover letter or message. If you have a contact person for your letter, be sure to include their name in your letter.

Consider salutation examples that are appropriate for cover letters and other employment-related correspondence.

For example:

• Dear Hiring Manager (if you don't have a contact person)
• Dear Mr. Smith
• Dear Ms. Jones
• Dear Rory Dolan
• Dear Dr. Milliard

Highlight Your Qualifications in the Body Section

The body is the most important part of a cover letter or an email message applying for employment.

The body of a cover letter includes the paragraphs where you explain why you are interested in and qualified for the posted job :

• Why you are writing.
• How you are qualified for the job.
• Appreciation for being considered for the position.

Be specific by referencing the employer's job requirements as listed in the job posting in this part of your cover letter.

Include Keywords in Your Letter

Including keywords related to the jobs for which you are applying in your cover letters can help you get selected for a job interview. These are specific words hiring managers look for when considering applications.

As hiring processes have become automated, online applicant tracking systems are programmed to search for keywords.

Choose an Appropriate Closing

Make sure to close your letter  in a professional manner. Casual closings as you would write to a friend or a family member are not appropriate in a letter to a potential employer. 

• Best regards
• Respectfully
• Thank you for your consideration

Add Your Signature to the Letter

Hard copies of letters should be signed by hand. Scanning your signature to include on PDFs can be a nice touch, while emails should include a professional electronic signature that includes your contact information.

Review Cover Letter Examples

Here's an example of the final product, including information on why the applicant would be an excellent candidate with a summary of his qualifications for the job. 

Download the template for a cover letter here . You can also review more  cover letter samples  with free downloadable templates to use as starting points for your own letter.

John Bigham 111 Maple Street Anytown, MA 02222 555-555-5555

September 1, 2024

Shaun Lee Human Resources Goodspring 123 Business Rd. Business City, NY 54321

Dear Mr. Lee:

I am writing to state my interest in the position of Assistant to the Director of Goodspring. I believe that my work experience and education have equipped me with the skills necessary to be a successful candidate for this position. 

During my years with XYZ Wellness, I have been responsible for everything from accounting, bookkeeping, marketing and maintaining records to scheduling appointments and greeting clients and their families at the door. I have proudly overseen our growth from a startup business to a well-respected contributor to the community. 

I have also been in charge of organizing our very successful annual golf fundraiser and dinner. Last year, we raised $145,000 for our local homeless shelter. 

Your mission is an important one, and I would very much appreciate the opportunity to speak with you about how I can contribute to your team and help you continue to provide the services so vital to our community. Thank you for your consideration.

John Bigham  (signature hard copy letter)

John Bigham

When you're sending an email cover letter  (see below)  your contact information should be listed after your signature.

What to Include in an Email Cover Letter

The body of an email cover letter should contain the same information as a document cover letter, but two big differences are the subject line and your contact information.

Many employers ask that specific information be included in the subject line , and you must follow those instructions carefully. Contact information should be included with your electronic signature.

What Not to Include in a Cover Letter

Some things don't belong in a cover letter. Don't go overboard. Including too much information can hinder your chances of getting an interview.

Keep your letter concise and focused, and don't include extraneous details.

• Cover Letters

Understanding the Role of a Cover Letter

Home » Cover Letters » Understanding the Role of a Cover Letter

Updated 5/24/24

While applying for jobs, most people are concerned about perfecting their resumes. However, there is an equally important document that needs attention and that is the cover letter. In addition to a resume, a cover letter introduces an applicant to the hiring committee. An effective letter highlights important career achievements and makes a case for why the candidate is the best fit for the position. A strong cover letter format can set an applicant apart from other candidates aiming for the same job. Since only a limited amount of information should be listed in a resume, this document provides an opportunity for job seekers to offer finer details about who they are, and what value their experience will bring to the employer.

Why Is a Cover Letter Important?

Plain and simple, a strong cover letter increases your odds of landing an interview. It’s the chance to tell the story of your career that wouldn’t fit into the bullet points of a resume. A hiring committee also looks at a cover letter as evidence of a candidate’s ability to communicate effectively and professionally.

A cover letter presents the important opportunity to draw attention to some of the noteworthy achievements in your career, then elaborate on how they would relate to the job profile. In some instances, a hiring manager will contact the candidate based on the strength of their cover letter alone.

What’s the right format?

•   Include your full name, address, telephone number, and email address in the header of your letter. Offering multiple contact methods ensures an easy line of communication.
•   Address your letter to a specific person and include their title, such as the hiring manager or the supervisor of the position. In your salutation, include the proper prefix i.e. Mr., Mrs. Ms., Dr., etc. You can write ‘Dear hiring Manager’ if you can’t find a name.
•   Start your opening paragraph with a strong hook that keeps your reader engaged until the end just as though it were a story. Your introduction should provide a broad overview of your background and relevant skills, as well as offer some insight as to why you are interested in the position.
•   Your letter should be job-specific and directly match your qualifications and to the job profile. Make sure to read the job description and research the role properly, and only include your background details that are most significant to the position. Custom-tailoring your cover letter to each job posting offers a better chance of landing interviews and therefore jobs.
•   End with a strong conclusion that maintains the enthusiasm you expressed for the position in your introduction without unnecessarily repeating yourself.
•   Format and proofread. There’s nothing worse than making careless errors before you’re even hired. Regardless of the strength of your qualifications, a hiring manager will perceive your cover letter’s format to be as much of a reflection of you as its contents. A hiring manager will logically assume that a candidate who makes careless mistakes at the earliest stages of the hiring process would do the same on the job.
•   Follow the stated instructions while writing/ sending your cover letter. Some businesses have a house style of how applicants should write and send their letters, including offering specific prompts and instructions on how they should be submitted.

Check out this  cover letter example  and find additional information on how to write the letter.

You may find more examples and resources to help with your education job search  here . Create an account with  OLAS  and find more  K-12 job opportunities  with various schools.

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How to Write a Cover Letter That Sounds Like You (and Gets Noticed)

by  Elainy Mata

May 10, 2022

I hate cover letters. They add so much stress to the already uncomfortable and grueling job hunt. Every time I’m writing one, I find myself wondering: Do people even read these?

Unfortunately, the answer is “yes.” But, there are some ways to make the process a little less terrible. I asked Amy Gallo, Harvard Business Review editor and author of “ How to Write a Cover Letter ,” for her advice. From doing the research, to starting off strong, to emphasizing your value — Gallo taught me exactly what I need to do to get my cover letters noticed by hiring managers. I even wrote a new cover letter that has her blessing. (Scroll down if you’re in need of an expert-approved example.)

Subscribe to  HBR Ascend on YouTube  for more videos on work, life, and everything in between.

Transcript 

ELAINY MATA: So you want to know how to tackle the cover letter. I do too. I actually really hate cover letters. I hate cover letters. I hate cover letters.

But the cover letter is important. It’s time to face our fears, and just figure out how in the world we are actually going to write it.

I got you, and we’re going to do this together. These tips are going to help you go through the process a lot easier. So if you are ready to tackle the cover letter, stick around and keep watching.

In front of me right now are three cover letters that I’ve written in the past, for three different jobs. And I’m just embarrassed. I’m embarrassed to read these.

To whom it may concern, to whom it may concern, to whom it may concern.

I would like to respectfully submit this cover letter.   I would like to respectfully submit this cover letter.

I am a passionate, detail-oriented person. I am passionate, detail-oriented person.

This sounds like I’m — this doesn’t sound like me at all. I think you want me to talk this way. Here we go like. Hire me.

I talked to Amy Gallo, an HBR editor, and the author of one of our most popular articles, “How to Write a Cover Letter.”

AMY GALLO: First of all, you’re not alone. I write about how to write cover letters, and I also hate them.

ELAINY MATA: She’s done the research. She’s talked to the experts. And I’m going to tell you exactly what she told me.

Make it one page

ELAINY MATA: So how long does a cover letter actually have to be? Just one page, one.

AMY GALLO: Don’t play with the font, and make it like eight point font, and like make your margins really wide. Just really figure out what is the most essential things that need to go on one page.

Do research, find a name

ELAINY MATA: This should be a no-brainer, but let’s get specific. Let’s say you’re applying for a job here, at Harvard Business Review. Go on the company’s website, go to their “About Us” section, and read what they’re about, see their mission statement, see their tone, see what that company is actually looking for, and what they stand for.

So you’ve got the broad stuff, but let’s dig a little bit deeper. What is the company that you’re applying for talking about now? You should actually go into their LinkedIn, their Twitter, see what they’re sharing, see who are they’re talking to, see what they’re talking about, so you can get a sense of what is currently happening. Lastly, find that hiring manager. It is so much better to address your cover letter to an actual person and a name rather than, to whom it may concern. So I have to kind of creep a little bit, and be like a private investigator.

AMY GALLO: Yeah, creeping is definitely part of the process. Usually, with LinkedIn, you can see who’s posted the job, who is sharing it with their network. You may not know for sure that that’s the hiring manager, but at least it’s a little more personable. Sometimes, I’ve heard people just reach out and say, “Who’s the hiring manager for this job? I’d like to address my cover letter to that person.”

Start strong

ELAINY MATA: You’ve probably written this 100 times before. “Hi, my name is this. I’m based here, and I’m applying for this job.” No, no, no, no, don’t do that. The hiring manager has a stack of cover letters. So you have to write yours to grab their attention. Amy, can you please give me an example of a strong, bold, opening line for cover letter. I promise I won’t steal it.

AMY GALLO: You’re allowed to steal it. Anyone should be able to steal it:

“I saw your listing on this website, and I was thrilled to see it, because it’s exactly the kind of job I’ve been looking for to apply my skills in X.”

Write something that’s short, to the point, but shows both enthusiasm, as well as experience that’s relevant to the job.

Emphasize your value

ELAINY MATA: Figure out what problem the company is facing. They’re hiring for a reason. Figure out what that reason is, and how you can best solve that problem. Amy also found the top two qualities that people generally look for is adaptability, and the ability to learn quickly.

How about if I just got out of college, and I’m looking at these jobs that are asking for three to five years or more of experience. How can I write a cover letter if I feel like I don’t have enough to write about?

AMY GALLO: Yeah, so that’s a good question, because the cover letter shouldn’t be focused so much on the past. That’s the resume’s job. The cover letter is really about the future. So how are you going to take what’s in that resume, your past, and apply it to where you’re going.

Convey enthusiasm, not desperation

ELAINY MATA: This is really hard to balance. You want to show them that you’re excited to work there, and that you’re going to bring a lot of energy to the team. But don’t be too strong, because over eagerness can actually work against you.

Find a proofreader

AMY GALLO: Write the letter you want to write. Then share it with someone else, someone who knows you well, but someone who also will tell you like it is. We’re not good judges of our own writing.

ELAINY MATA: So getting a second pair of eyes will help you look for any errors, typos, and most importantly, they can tell you if you make sense.

Amy, this sounds like a lot. Is there even like a sort of a shortcut to this, or a sort of scalable way that I can do this for multiple different jobs?

AMY GALLO: I mean, you’ve probably heard the phrase looking for a job is a full-time job. It does take a lot of time. You’re tweaking some things. You’re not writing a whole new letter. So you’re going to have a template. Write your best cover letter for the first job you apply for. Share that with your friend to check the tone. Do the research on the company, right? Do that the first time. Then and adjust the cover letter accordingly. Does that seem more reasonable?

ELAINY MATA: Yes, much more reasonable.

So my task is to apply for a job here at HBR, and to write a new cover letter using the advice that Amy gave me. Let’s do it.

This is hard. I never said it was going to be easy, maybe easier than what you were doing before, but definitely not easy.

The first draft

Dear Maureen and hiring team,

I saw your listing on Linkedln and am excited because this is exactly the job that I’ve been looking for to showcase my skills in video production and production management to assist the creative center in producing compelling content.

Working in news and movie production has taught me to hear an idea and a concept and be able to fully plan out the logistics needed to make the desired final visual product. I have been able to work with software like Adobe Creative Suite and TriCaster, and have worked with other team members to write scripts and compose story boards.

Being part of the Creative Center team will give me the challenges to grow as a skilled producer and assist in production, help the production planning process, create a quick tum around for video publication, and manage content.

AMY GALLO: You did well on length. It is very short. That’s good.

ELAINY MATA: My gosh.

AMY GALLO: I read this, I’m like, that first sentence is spot on. And then it gets a little bit stilted. And then it goes into what’s probably on your resume. And I want a little more personality.

The final draft

ELAINY MATA: So Amy, after many back and forths — How do you think I did?

AMY GALLO: All right. So I’m looking at it right now. And I think you did a really good job.

You’ve got the main components here. There’s some personality in it. There’s some flattery in it about the company you’re applying to, but it’s not like over the top. I have to tell you, I would have you in. I think it’s a great letter.

ELAINY MATA: That’s it for me. I wrote the cover letter. You got to see the whole process. And I feel like I definitely have a better outlook on how to approach it. These are not easy to write, so good luck out there. Watch as many times as you can. Practice makes perfect. I’ll see you soon.

Cover letter example 

I was so excited to see your post on LinkedIn because it’s exactly the type of job I’m looking for: an opportunity to bring my experience with video production and enthusiasm for storytelling to an organization that sets the standard for high-quality management content.

In addition to five years of experience in broadcast journalism, research, and video production, I would bring an organized and systems-level perspective to this role. I view video production as a puzzle, and like to think about which parts need to come together in order to make a great final product. My approach is to have in-depth conversations with my team members, and the various stakeholders, before each project. This helps me nail down the logistics — from location to talent.

From there, the fun begins: fleshing out the concept and identifying what visuals will best represent it. Ideation and storyboarding are essential in this step. I know I’m not right all the time, so I enjoy working with a diverse team that can bring in new perspectives, brainstorm, and pitch ideas that will make the final product stronger. Whenever possible, I also try to seek out other sources for inspiration, like magazines, which allow me to observe different ways of expression and storytelling. This approach has served me well. It’s what has allowed me to enter the film industry and grow as a creator.

On my website, you can see examples of how I use the above process to create fun, engaging content.

Given this experience and my enthusiasm for the work you do, I believe I’d make a great addition to your team. I recently had a chance to try out your Patient Zero product at my current organization. The simulation is both challenging and engaging. I was impressed by your ability to apply  different storytelling methods to an online training course (which, let’s admit, can often be a little dry). Your work exemplifies exactly what I believe: There’s an opportunity to tell a compelling story in everything — all you have to do is deliver it right.

I’d love to come in and speak with you more about what I’d be able to offer in this role. Harvard Business Publishing is my top choice and I believe I’d make valuable contributions to your team.

Thank you for your time and consideration!

HR Operations Manager Cover Letter Example

As an HR Operations Manager, the individual is tasked with the core duty of overseeing the daily HR functions, whilst ensuring the department runs efficiently and effectively. The role requires a deep understanding of HR policies, procedures, and systems.

Handling the roles and responsibilities of this job may be your cup of tea, but hiring managers are not just about to hand over this job to you until you prove yourself. You need to demonstrate that you are equipped with the right well-rounded skillset from the get-go. And this starts with your cover letter. Our HR Operations Manager Cover Letter Samples show how organized, meticulous, and devoted the applicant is. Our sample cover letters will help you get your interview, and our expert tips at the end of this page will help you sail right through.

• Cover Letters
• Human Resources

The HR Operations Manager is responsible for the smooth operations of the HR Processes within an organization. The role involves managing HR processes such as recruitment, onboarding, payroll, benefits administration, and compliance with labor laws. The job description entails ensuring that all HR activities align with organizational goals and objectives. The professional plays a core role in developing and implementing HR strategies, managing HR staff, and ensuring the organization complies with all relevant labor regulations. A Successful HR Operations Manager contributes to the overall success of the organization by aligning HR activities with business objectives.

What to Include in a HR Operations Manager Cover Letter?

Roles and responsibilities.

• Developing and implementing HR strategies and initiatives aligns with the overall business strategy.
• Continuously reviewing and improving HR processes to enhance efficiency and effectiveness.
• Leading and managing the HR Operations team , providing guidance and support to HR Staff.
• Overseeing the recruitment process, including job postings, interviews, and onboarding of new employees.
• Ensuring accurate and timely payroll processing and benefits administration.
• Ensuring compliance with labor laws and regulations, including employee contracts, workplace safety, and equal opportunity.
• Managing employee relations issues, including conflict resolution, disciplinary actions, and performance management.
• Overseeing the management and maintenance of HR systems , and database, ensuring data accuracy and security.

Education & Skills

Hr operations manager skills:.

• Excellent communication skills for interacting with employees, management, and external stakeholders.
• Ability to analyze HR metrics and data to inform decision-making.
• Strong problem-solving skills to address and resolve HR issues.
• Ability to manage multiple tasks and priorities effectively.
• Proficient in HR software, payroll systems, and other relevant technologies.
• In-depth knowledge of labor laws and HR best practices.
• Leadership skills to guide and manage an HR Team

HR Operations Manager Education Requirements:

• A bachelor’s degree in Human Resources, Business Administration, or a related field.
• A master’s degree is advantageous.
• Several years of experience in HR management, with a focus on HR operations, is required.
• Professional HR certifications such as SHRM-CP, SHRM-SCP, or PHR are beneficial.

HR Operations Manager Cover Letter Example (Text Version)

Dear Mr./ Ms.,

I am eager to work for [Company’s Name], and I wish to apply for the position of HR Operations Manager as advertised. I have more than [X] years in human resources management, and I have gained skills that will help to improve the efficiency of your company’s HR by increasing the effectiveness of its operations.

In my current position at [Your Current Employer], I have effectively managed all aspects of the Human Resources Department, including employee concerns and benefits, negotiating salary structures, implementing new rules and procedures, and ensuring that all organizational actions adhere to the Employment Laws. My skill in developing HR strategies and aligning them with business goals has resulted in higher employee satisfaction, decreased attrition rates, and enhanced HR department efficiency.

My major accomplishments-

• Optimized various administrative operations of Human Resources, including the renewals of vendor contracts and synergy of employee benefits, culminating in achieving a cost reduction.
• Managed to redesign the HR processes involves simplifying the administrative processes in payroll, recruitment, and benefits.
• Improves labor legislation and regulation by incorporating checks and balances such as compliance audits and compliance training to achieve zero compliance snags and passing external audits with nil observation.
• Developed and maintained company policies concerning employment and compliance with all governmental regulations and procedures based on company changes.

I am attracted to [Company Name] because of your reputation for innovation, excellent corporate culture, and dedication to employee development. I am excited to offer my experience in HR operations management to your firm, where I can help optimize HR processes, improve employee experiences, and support your long-term strategic goals.

It has been a pleasure to apply for the position. I am enthusiastic about the opportunity to explore how my background, talents, and enthusiasm for human resources connect with the aims of [Company Name].

Sincerely, [Your Name]

A HR Operations Manager Cover Letter is a valuable tool that acts as your first tool to connect with your potential employer. Many a time, the HR Manager and recruiter won’t even bother to look at a resume that has a poorly written Cover Letter. Alternatively, a well-drafted Cover Letter will place you on top of the list and make you stand away from other applicants. The best way to get tips on crafting this letter is to go through our Cover Letter samples. All our letters come with matching HR Operations Manager Resume Samples .

Customize HR Operations Manager Cover Letter

Get hired faster with our free cover letter template designed to land you the perfect position.

Related Human Resources Cover Letters

Resume Objective Examples

Create an Effective Resume: Check out the Resume Objective Examples

Published on August 7th, 2024

The resume tends to be the first impression that you give an employer when you apply for a position. Of all the various components, the objective statement of the resume holds special significance for those just getting a start in their career, attempting a career transition, or trying to advance upwards in the current field.

An objective statement of a resume is your chance to inform employers that your skills and talents align with the requirements of their open position. A well-written objective statement can be tailor-made for the job you are applying for. It adds value to your resume and allows it to differ from other applicants. 

What is a Resume Objective?

A resume objective is something quick that sits at the top of your resume, below your contact information. It's usually one or two sentences describing what your career goals are and the value that you can bring to the position. While a professional summary shows the achievements from your past experiences, a resume objective covers what you want to achieve later and how it coincides with the position you seek.

An effective resume objective helps you differentiate yourself from other candidates by stating your career goals and how they align with the job you are applying for. Here, we discuss what a resume objective is, what it entails to craft one, and provide some examples suitable for different career stages and lines of industry. By choosing the right resume builder or template, you can add the objective easily and effectively. 

Suggested reads: How Long It Take to Get a Job?

When Do You Need a Resume Objective?

• If you're just starting your career, with minimal experience, an objective is a great opportunity to state goals and how those skills will benefit the employer.
• If you're changing industries or careers, then a resume objective can be used to explain your career change and how your transferable skills make you fit for the position.
• If you have a focused, specific goal that fits with a particular job or company, an objective can express that focus for employers.

Writing a Resume Objective

Your resume objective should be concise, specific, and related to the job one is seeking an application. 

Specifically State: No more vague words. Mention the post you are applying for and what you intend to achieve.

Align with the Job Description : Customize your objective to the job description and make it reflect the skills and goals that you have, and which correspond to the needs of the employer.

Demonstrate Value : Let the employer know just how your skills, experiences, or objectives will benefit them. Focus on what may be in it for them—not just what you want from them.

Keep it Short: Your goal should be short—1-2 sentences suffice. Make it clear and to the point, and write it in simple language.

Some Resume Examples

• Recent Marketing graduate with a passion for digital marketing and content creation, seeking to utilize academic knowledge and internship experience in contributing to the growth of ZYX Company as a Marketing Coordinator.
• Results-driven Sales Manager with over a decade of accomplished experience in driving relentless revenue growth and managing the best-of-the-best in teamwork efforts. I look forward to bringing leadership and strategic planning in sales to your team at DEF Enterprises.
• Detail-oriented IT Specialist with experience in network management and cybersecurity, while attaining an opportunity to further the knowledge within this industry that will contribute to the technical infrastructure and security protocols at GHI Solutions.
• Caring Registered Nurse with 5 years of experience in providing emergency care, clinically competent, providing patient-centered care at XYZ Hospital, and being committed to ensuring improved patient outcomes and high-quality services.

Read: Choose the Right Action Verbs for Resume and Make it Powerful

Final Words

A strongly written resume objective will make you the most prominent candidate in a sea of applicants. It gives across your career objective and how this is related to the job you applied for, making it pretty simple for any employer to see how you fit well. Whether you are entering the workforce for the first time, making a change in your career, or aiming for career advancement, a good objective will provide your resume with the focus and direction that are strong enough to make an impact. But here is the important advice: try to fit your resume objective into the concern of the respective employer.

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Follow-Up Email After Interview: Essential or Optional? (+4 Email Templates)

• Júlia Mlčúchova , 
• Updated September 3, 2024 9 min read

Nailing the job interview already feels like a huge win, and all you want to do now is relax. But before you do that, don’t forget to send a follow up email after interview to keep the momentum going.

And yes, you may feel like sending a follow-up email after an interview is too pushy or makes you seem too eager. 

But still, it's a step you don't want to skip .

Because sending a quick, thoughtful note after the interview rounds isn't just a polite gesture. It's yet another opportunity to show off your professionalism and emphasize your interest in the role . 

But what should a follow-up email actually include? How soon do you need to send it? And what if you already sent one follow-up email and got no answer?

We're here to guide you through it, and even include some examples you can download or simply copy & paste .

Table of Contents

Click on a section to skip

But first, what is a follow-up email after interview?

Why you should always send a follow up email, how to write a follow up email after an interview in 6 steps, after interview follow up email example, after interview follow up email templates, extra tips for your follow up email after interview, steer clear of these follow up email mistakes, key takeaways: follow-up email after interview.

As the name (subtly) suggests, a follow up email after an interview is a brief, polite message you send to your interviewer after your meeting. 

Content-wise, it's your chance to:

• thank them for their time,
• express your continued interest in the role,
• and remind them why you’re a great fit for the position.

In short, this email keeps you on their radar and can influence their decision in your favor. It’s a small step, yes, but one that can make a big difference in your job search!

Job interview didn't go as planned?

Try preparing for the next one with our AI Job Interview Questions Generator.

None of your friends are sending them, and the hiring manager didn’t mention you need to. So why bother spending time crafting a follow up email after an interview at all?

Numbers will do the talking...

68% of hiring managers agree on the importance of sending a follow-up and 1 in 5 interviewers actually admit to ruling out a job candidate because they didn't receive a thank-you email after their interview, according to this survey . 

What can we say — it's always the little things!

And if you're still not fully convinced, here are some more reasons why you should always send a follow up email after interview: 

• It's a polite thing to do. Firstly, thanking the hiring managers for their time is simply an act of common courtesy. They’re busy people who took the time to meet with you.
• It emphasizes your interest in the job. Secondly, it's another way to show that you truly appreciate the opportunity and are eager to seize it. 
• It shows your initiative. By sending a follow-up email you're basically saying “ I'm really serious about this opportunity and willing to go the extra mile.”
• It gives you an opportunity to ask further questions. Plus, if there were any points you wanted to clarify or additional details you need about the role, this is the perfect place to bring them up. 
• It keeps you fresh in their minds. Hiring managers often juggle multiple candidates at once, and a follow-up email helps keep you top of mind.

The sad truth is that despite its many pros, follow-up emails rarely get the love they deserve. But this is good news for you because sending a follow up email after interview will make you stand out from the other candidates who didn't take that extra step.

Here's the thing — writing a follow up email isn't difficult at all. 

In fact, it’s a fairly straightforward process that, when done right, can make a significant difference in your job search. 

Here's how you can craft the perfect follow up email after interview in just 6 steps:

The hiring manager needs to know what the email is about as soon as it lands in their inbox. For example, a simple and direct subject line like "Thank You – [Your Name]" or "Follow Up on [Position Name] Interview" works well.

Addressing the interviewer by their name, is one of those details that shows your respect and appreciation for their role in the hiring process. For example : "Dear Mr./Mrs. [Last Name],"

Next, start the body of your email by thanking the interviewer for their time. This helps you set a positive tone and show just how much you value the opportunity.

After thanking them, share your excitement about the job and the company. You can also mention something specific you've learned during the interview (a project/initiative) and how it aligns with your skills or career goals.

Were there any questions during the interview that you didn’t fully answer, or something you wish you could’ve explained better? Maybe there was something you wanted to ask but forgot? Well, now’s your chance to address it.

Lastly, thank the hiring manager once more and let them know you’re excited to hear back and discuss what comes next. Additionally, include a classic sign-off phrase like "Best regards," or "Sincerely," to keep things professional.

Curious to see what a good follow-up email after interview can look like? Here's a quick example: 

Subject: Thank You – Jamie Taylor

Dear Ms. Johnson,

I hope this message finds you well.

Thank you for taking the time to meet with me yesterday about the Marketing Coordinator position at Creative Solutions. I really enjoyed our conversation, especially learning about the upcoming campaign for the new product launch. The discussion about the innovative strategies your team is planning was particularly exciting and deepened my interest in the role.

Our discussion only reassured me that joining a team like yours would be the right step forward in my career.

If you need any more information from me or have any further questions, please feel free to reach out. I look forward to the possibility of working together and contributing to Creative Solutions’ growth.

Thank you once again for this opportunity.

Best regards,

Jamie Taylor (555) 123-4567  

Let’s be honest — writing follow-up emails can be a bit tricky for many. That’s why we’ve put together some handy templates to make things a whole lot easier. 

Short and sweet follow-up email after interview

In case you're one of God's favorites, your job interview went smoothly and you left the room convinced that you’ve given it your all. 

Congratulations, you lucky person! All your follow-up email needs to be is short and sweet. Something like this: 

#1 After interview follow up email template

Click the red button below to download as a Word document & personalize.

The “I still need to clarify something” follow-up email after interview

You know how it goes — everybody has a plan until they get punched in the mouth asked an interview question they didn't see coming. 

Of course, there are common interview questions you can prepare for without any problems.

But there's also a whole lot of different situational or even behavioral questions that can catch you off guard. 

And, in situations like these, we’re often nowhere near as articulate as we’d like to be. If this is also your case, you can clarify any misunderstandings in your follow-up email like so:

#2 After interview follow up email template

Subject: Thank You – [Your Name]

Dear Mr./Mrs. [Interviewer’s Name] ,

I hope this email finds you well.

I wanted to take a moment to thank you again for the engaging conversation we had about the [Job Title] position. I’ve been reflecting on our discussion and realized I didn’t fully address one of the questions we covered, specifically regarding [specific question or topic] .

Upon further consideration, I believe I could have provided a more detailed response about [briefly explain the clarification] . For instance, [provide a more complete answer or example] . I feel this clarification better illustrates my [relevant skill, experience, or quality] and how it aligns with the role and your team’s needs.

I hope this additional information helps provide a clearer picture of my qualifications. If you have any further questions or if there’s anything else I can elaborate on, please let me know. I’m keen to ensure you have all the details needed to make an informed decision.

Thank you for your understanding, and I look forward to the opportunity to discuss this further.

Best regards, [Your Full Name] [Your Phone Number] [Your LinkedIn Profile]

The “I forgot to ask about something” follow-up email after interview

In a similar vein, the mix of stress, anticipation, excitement, and a touch of good ol’ anxiety can make us forget even our own name. So, it's no wonder that in the heat of the moment, we might forget to ask some key questions.

But the good news is that your follow-up email can fix this mistake (Just copy and paste the text and then adjust as needed): 

#3 After interview follow up email template

Thank you again for the insightful conversation we had about the [Job Title] position. I thoroughly enjoyed our discussion and am very enthusiastic about the opportunity to join your team.

After reflecting on our conversation, I realized I forgot to ask a question I was really interested in. Specifically, I wanted to learn more about [specific topic or aspect of the role] . Could you, please, provide some additional details on this?

I appreciate your time and understanding. If there’s any more information I can provide or further questions you have for me, please let me know. I look forward to hearing from you and continuing our discussion.

Second follow-up email template

And finally, it might be that you’ve already sent one follow-up email. A week goes by. Two weeks go by. And you still haven’t heard back from anyone.

Of course, it’s possible that the hiring manager is ghosting you, but it’s more likely that your email simply got lost in the digital void.

In that case, you should absolutely go for it and send another follow-up email.

#4 After interview follow up email template

Subject: Follow-Up on [Job Title] Position

I wanted to follow up on my previous email regarding the [Job Title] position. I understand that you’re likely very busy, but I wanted to check in and see if there have been any updates on the hiring process.

I’m still very enthusiastic about the opportunity to join your team and contribute to [specific aspect of the role or company] . If there’s any additional information I can provide or if you have any updates for me, please let me know.

Thank you again for considering my application. I look forward to hearing from you soon.

Do you want your after interview follow up email to truly stick the landing? Well then, don't miss out on these neat little tips :  

• Send a follow-up email to every interviewer. If you spoke with multiple people, make sure to send a personalized follow-up to each. For example, if someone talked about team dynamics, say how excited you are to contribute.
• Timing is everything. The best time to send a follow-up email is within 24-48 hours after the interview. Getting in touch within this window will help keep your candidacy fresh in the interviewer's mind.
• Proofread before sending . Of course, you want to catch any typos or grammatical errors you might've made. Because no matter how perfect your email is, small mistakes like these can make you look unprofessional and careless. 

Don't forget that making a positive lasting impression is just as valuable as the first one. So make sure you don't overlook anything.

Of course, you want your email to be perfect. But making mistakes that can undermine your efforts is really easy. Here’re some of the most common pitfalls you should be wary of:

• Not sending a follow-up email. You know how it is — closed mouths don't get fed. And not sending a quick email after your interview can cost you dearly. You should always send one even if you think that the interview didn't go well. 
• Being too verbose. Secondly, your email needs to be concise! If it's too long, it can lose the reader’s attention and dilute your main message. And you definitely don't want that! 
• Pushing for an immediate answer. Sure, you really can't wait to hear back. But demanding a quick response can be off-putting. Instead, express your appreciation politely without creating any pressure. 

And remember, patience is a virtue — especially when it comes to job hunting. So, sit tight, avoid sending daily emails, and maybe even take up a new hobby while you wait.

In conclusion, an after-interview follow-up emai l is a short message you send to the people who interviewed you after your meeting.

It may seem like a minor detail, but it can make a big difference in landing the job!

Here's why you shouldn't overlook its impact:

• It's a gesture of gratitude towards the hiring managers who took time out of their busy schedules to meet with you. 
• It shows that you truly appreciate the opportunity and are eager to be part of the company .
• It conveys that you are serious about the opportunity and willing to go the extra mile to secure it. 
• It provides a perfect platform to address any lingering questions or seek additional information about the role.
• Lastly, a follow-up email keeps you fresh in the minds of the hiring managers.

You can create an effective follow-up email simply by following this structure : 

• Start with a simple subject line. 
• Continue with a personalized greeting. 
• Voice your gratitude for their time and consideration. 
• Emphasize your interest in the job position. 
• Clear up any last questions or details.
• Close your email with a friendly and professional sign-off.

Julia has recently joined Kickresume as a career writer. From helping people with their English to get admitted to the uni of their dreams to advising them on how to succeed in the job market. It would seem that her career is on a steadfast trajectory. Julia holds a degree in Anglophone studies from Metropolitan University in Prague, where she also resides. Apart from creative writing and languages, she takes a keen interest in literature and theatre.

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30-Second Resume Rule | Transform Your Job Hunt in 2024

No matter how long it takes to perfect your resume, you only have a moment to convince the hiring manager to interview you.

And that moment is about 30 seconds long.

It sounds intimidating but it's the truth.

Even if you're the most well-qualified candidate, if your resume doesn't clearly reflect that, you don't stand a chance.

But there's no need to stress out over it!

Thirty seconds might not seem like much, but if you know the ins and outs of the 30-second resume rule, you can make that window of opportunity count.

In this article, we're going to cover:

What Is the 30-Second Resume Rule?

• 30-Second Vs. 10-Second Resume Rule
• 8 Steps to Applying the 30-Second Resume Rule

...and more!

Let's jump right in.

The 30-second resume rule is a concept you've probably never heard of before, but it's crucial for your job search .

Here's the deal: hiring managers decide if you're worth interviewing within the first 30 seconds of reading your resume.

Sounds harsh, right? But the numbers don't lie.

According to resume statistics , 1 out of 5 recruiters will reject a candidate in under 60 seconds without even finishing their resume.

And it gets worse - a further 25% of hiring managers spend less than 30 seconds reviewing an applicant's resume.

That means that you have less than a minute to convince the hiring manager that you’re the right person for the job and that they should call you in for an interview.

30-Second vs 10-Second Resume Rule

The 30-second resume rule isn’t all that different from the 10-second resume rule that we’ve also covered.

Both tell us that hiring managers don't spend a lot of time looking at each individual's resume.

So why are they in such a rush with hiring decisions?

Mainly, that’s because hiring managers are basically drowning in resumes these days. We're talking about hundreds of applicants per single job opening.

They just don't have the time to read every word of every application.

Instead, they quickly skim through each resume, and they skim fast.

If a resume catches their eye within the first few seconds of glancing at it , it’s that much closer to making it to the job interview stage.

And if they keep reading it and like what they see, the next 30 seconds determine if you make it to the interview stage or not.

Let’s break it down like this:

• 10-second resume rule. The hiring manager skims over your resume and decides if it’s worth reading at all. Crucial elements here are the resume’s length , adding an eye-catching resume headline, and using a professional resume template.
• 30-second resume rule. The hiring manager actually starts reading your resume and decides if you’re a good candidate for the job. The contents of your resume do the heavy lifting here, such as your work experience, skills, and your resume’s formatting.

8 Steps to Apply the 30-Second Resume Rule

Now that you understand what the 30-second resume rule is all about, let's dive into how you can make it work for you.

We've broken down the process into several steps to help you along the way.

Ready to make every second count? Let's go!

#1. Approach It from the Reader’s Point of View

When making your resume , it's easy to get caught up in your own perspective.

But if you want to apply the 30-second rule, you need to step into the hiring manager's shoes.

Think about it. You’re sifting through piles of resumes, looking for someone just right for the job. What do you want to see?

Here are three things you’d likely consider:

• Resume format. Hiring managers want to find what they're looking for easily and this is where your resume’s format comes in. Stick to a reverse-chronological resume format since it’s the most popular format worldwide and it’s what hiring managers tend to expect.
• Work experience. This is often the first thing hiring managers read in depth. List your job roles in reverse chronological order and focus on achievements instead of responsibilities whenever possible.
• Relevant skills. Your skills show the hiring manager what you can do and how much training you might need, so, naturally, they read this section very carefully.

#2. Start Strong

You want your resume to give the hiring manager the most important information right away.

Like with the 10-second resume rule, start by writing a great resume summary or resume objective .

This is a brief paragraph that tells the hiring manager who you are, what you’re good at, and why you’re great for the role.

A resume summary is perfect if you've got some work experience already - it's a brief overview of your professional journey and top achievements. For example:

"Marketing professional with 5+ years of experience driving client ROI, specializing in digital campaigns and brand strategy."

A resume objective, on the other hand, is better for recent graduates or candidates looking for a career change . It should state your career goals and what you bring to the table. Like this:

"Recent marketing graduate seeking to leverage strong analytical and creative skills to drive growth for the innovative team at XYZ Startup."

Next, it’s time to dive into the most crucial sections of your resume.

For most, that's work experience .

List your roles in reverse chronological order and make sure to emphasize your achievements over daily tasks. Hiring managers already know what your responsibilities are, so they’d rather read about how you can bring results as part of their team.

Keep in mind that if you're in a skills-based field like tech, you should consider putting your skills section first, then follow it with your work experience.

#3. Customize It

Your resume should perfectly match the job you’re applying for.

Instead of sending out the same generic document for every job opening out there, you should create a tailored resume for each application.

Start by carefully reading the job description. Look for any keywords and specific qualifications the employer is looking for in a candidate. Then, adjust your resume to highlight the qualities you have that match their requirements.

Make sure to tailor every section of your resume this way. For example, in your skills section, you should focus on the skills that matter most for the job, not all your skills.

#4. Be Specific

When it comes to applying the 30-second resume rule, vague statements won't cut it.

Hiring managers want concrete details that show exactly what you can do. This is why listing your impressive achievements does a lot more than mentioning your responsibilities.

But don’t just say how you "improved sales” – give specific numbers.

Did you increase sales by 20% or by 0.1%? Did you bring in five or 55 new clients in a quarter? These numbers paint a completely different picture.

So, quantify your accomplishments whenever possible. If you managed a team, how many people were on it? If you worked on projects, what was their value? If you saved the company money, how much?

For example, instead of "Managed social media accounts," try "Grew Instagram following from 5,000 to 50,000 in 6 months, increasing engagement by 300%."

Being specific doesn't just apply to numbers either.

Make sure you use precise job titles, software names, and industry-specific terminology. This shows you know your field and helps your resume pass through applicant tracking systems (ATS).

#5. List Transferable Skills

The 30-second resume rule is less about piquing the hiring manager’s curiosity and more about showing them that you've got what it takes to excel in the role.

One way you can do this is by showing off your transferable skills .

These are skills you can use across various jobs and industries. They're especially important if you're changing careers or you’re a graduate with no work experience .

Most of the time, your transferable skills are likely to be soft skills instead of hard skills. These include:

• Communication
• Problem-solving
• Adaptability
• Time management

Make sure to list the ones that apply to you in your resume. But don't write long descriptions about how you have “ effective communication skills that lead to tangible outcomes” - just keep it short and simple. Listing the name of the skill is more than enough for the hiring manager.

#6. Include Only the Relevant Content

Every word counts if you want the hiring manager to choose you in under a minute.

This means your resume isn't supposed to be your full life story - it's a targeted document showcasing why you're perfect for this specific job.

So, focus on including information that directly relates to the position you're applying for. This includes carefully selecting which experiences, skills, and achievements to highlight.

When it comes to your work experience, stick to what's relevant. Highlight your most recent and related experiences, typically from the last 10-15 years at most. For each role, emphasize the achievements and responsibilities that align best with the job you're targeting.

If you have an extensive work history, you can probably omit older or irrelevant positions, so long as they aren’t directly related to the role you're applying for. No one’s going to mind that you skipped over your part-time job as a teenager .

The same goes for other resume sections , such as your skills, education, and personal projects.

Only include degrees, certifications, and skills that are relevant to the job. If you have multiple degrees, focus on the most relevant one and skip generic information like where you went to high school .

#7. Answer Their Possible Questions

Your resume should be more than a list of experiences and skills.

Consider it a strategic way to present yourself so that you anticipate and address the hiring manager's concerns immediately.

What might make them hesitate about your application? Are there potential red flags you can proactively explain? Your goal is to clear up any doubts before they become obstacles.

For example, if the job requires a specific degree, make sure it's listed in your education section . If you took any classes that are relevant to the industry or job, make sure to mention them.

Also, never leave employment gaps unexplained. If you took time off, whether to further your education or to care for a family member, briefly address it. This prevents the hiring manager from filling in the blanks with possible worst-case scenarios.

If you're changing careers, explain why and how you’re a good fit. To make your case, highlight any transferable skills, relevant training, or volunteer work you've done.

By taking the time to proactively answer the questions hiring managers are most likely to have, you’re making it easy for them to see you as a strong candidate and invite you for an interview.

In those crucial 30 seconds, hiring managers are likely to toss your resume aside if it’s a messy, cluttered document. That’s no matter how impressive your qualifications are.

So, here are some tips to prevent that:

• Use white space. Don't try to cram everything onto one page if it means sacrificing readability.
• Set the page margins. Use margins of 1.0 inch on all sides to make sure your document is neat.
• Opt for bullet points over paragraphs. This goes double for your work experience section. Bullet points are easier to skim over and help break up dense text.
• Choose a professional font. Stick to something stylish but professional like Lora, Roboto, or Ubuntu. Your font size should be between 10 and 12 points for body text, with headers going from 14 to 16 pt.
• Use consistent formatting throughout. If you bold the job titles, do it for all of them. Keep your line spacing consistent too - between 1 and 1.15 is usually ideal.
• Add clear section headers. Use bold or slightly larger font to make section headers stand out and organize the sections in your resume. If you choose a resume template from an online resume builder, you can do this automatically and save time.
• Maximize space. A multi-column resume layout might be the best choice if you want to maximize space, but don't overdo it - two columns are usually enough.
• Proofread carefully. Some of the biggest no-gos for hiring managers are typos and grammatical errors, so make sure you run your resume through a grammar-checking tool and read it carefully before sending it.

Key Takeaways

Hurray! You’ve made it to the end of our article!

Now you know how to make your resume shine in just under 30 seconds.

Before you go, let’s recap the main points we covered:

• Start strong and customize your content according to the job application. Tailor your entire resume to match what the employer is looking for.
• Be specific and focus on relevant information. Quantify your achievements whenever possible and include only the most relevant skills and experiences you have.
• Highlight any transferable skills and answer potential questions the hiring manager might have about you, such as about your abilities to perform the job, your education, or any employment gaps on your resume.
• Make sure your resume is easy to read. Use clear formatting, appropriate fonts, and enough white space. Stick to bullet points over paragraphs to make information easy to skim and keep your resume concise.

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