how to change background picture in powerpoint presentation

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Add a background picture

You can add a background picture to each slide or use the same background picture across an entire presentation.

Select the slide you want to add a background picture to.

Select Design > Format Background . OR Right-click the margin of slide and select  Format Background . 

In the Format Background pane, select Picture or texture fill .

Select File .

In the Insert Picture dialog box, choose the picture you want to use and then select Insert .

Note:  PowerPoint resizes the image to fill the entire slide background. If an image has a different general shape than the slide it is placed on, outer portions of the picture may extend beyond the borders of the slide and not be visible on it.

Make adjustments to the background picture to make sure text is visible and it's positioned where you want.

Use Transparency to make the picture lighter.

Use the Offset settings to adjust the position of the picture.

Use Tile picture as texture to repeat the picture across the slide.

If you want the background picture on every slide, select Apply to All .

Remove a background picture

Select the slide with the background picture you want to remove.

Select Solid fill .

Select the arrow next to the Color button.

Select white.

If you want the background picture removed on every slide, select Apply to All .

Add a background picture (or watermark) to slides

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How to Change Background Image and Color in PowerPoint

When creating a presentation, the background image takes on special relevance, as it is able to convey different emotions, as well as it can play an important role in the readability of the text. That is why this aspect must be taken care of as much as the content itself.

In this post we are going to show you step by step how to add a background image and color in PowerPoint .

How to change a background image in PowerPoint

How to change the background color in powerpoint.

Putting a picture as a background on your PowerPoint presentation helps to give it a more personal style that can serve to reinforce the content of your presentation.

The first thing to do is to choose which image you want to use. Think about what you need to convey to find a matching photo, and keep in mind the overall style of the presentation, so that everything goes in harmony. You should also pay attention to the content, so that it does not lose visibility. For example, we have chosen a picture related to nature, with green tones, to add to the background of this zero waste cardboard background template.

Open the PowerPoint document, choose the slide you want to change the background and click on the Design section in the top menu. Then click on the Format Background tab. A new section will open on the right side. There, select the  Picture or Texture Fill - Insert option. Choose From a File to insert the image from your own pc or select any of the different options that appear, and you're done!

Among the options that will appear in the window on the right, you will find one to add transparency to the background image. In addition, whenever you want or need to revert the changes, you can click the Reset Background button to return to the original. 

On the other hand, if you want to apply the new photo to the whole presentation, just click on the bottom button Apply to All in the menu on the right. With this option, the background will also appear by default on the new slides you create.

As you can see, in just a couple of clicks you can set a background image in PowerPoint . And if you need inspiration to choose the right one, we invite you to read this post, in which we give you some tips to captivate your audience with the photographs in your presentation .

Pro Tip : Try to generate contrast by using dark text and light colored images, or vice versa. And always use good quality photos, so they don't pixelate.

Another option you can use to customize your presentation is to add a background color to a slide , as we are going to do below in the watercolor texture template. To do this, just click on the top menu Design - Format Background . A menu will open on the right. Choose the Solid Fill option and select the color of your choice (we recommend using the theme colors included in the template, to maintain visual harmony). As with the background image, here you can also click Apply to All to change it in the slide set.

There are other options that can help you add a different touch to your presentation, such as Gradient or Pattern, which you will also see in the right menu mentioned above.

If you need more information we recommend you also read this post on how to change colors in a PowerPoint presentation .

Now you know how to change the background in PowerPoint , test your creativity and impress everyone with your presentations. If you need more ideas, Slidesgo offers you a wide variety of templates in different colors, which you can edit and customize according to your needs.

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How to Edit Background Graphics in PowerPoint? A Quick Guide!

By: Author Shrot Katewa

Every once in a while, you will come across this issue where you just can’t select, resize, or even delete an element on the slide! Annoying as it is, if you are in a hurry, it can be a real pain and make matters worse! These elements remain in the background on the slide, and can often interfere with the elements that you’ve added to the slide! So, how do you edit these background graphics in PowerPoint?

To edit the background graphics in PowerPoint, first select the slide in the Normal View. Next, click on the “View” tab. Then, click on “Slide Master”. This will open the master layout of your presentation. Select the graphic on the slide, and edit or delete it as required. Lastly, exit slide master.

It may perhaps be a little difficult to understand exactly how to edit the background graphics on PowerPoint without a visual reference. So, in this article, I will help you understand the process step-by-step with pictures so that you can understand what you need to do. Plus, I will also help you understand how to add or delete placeholders, images in the background and edit the text in the footer!

So, let’s get started!

A Quick Note Before We Begin – if you want to make jaw-dropping presentations, I would recommend using one of these Presentation Designs . The best part is – it is only $16.5 a month, but you get to download and use as many presentation designs as you like! I personally use it from time-to-time, and it makes my task of making beautiful presentations really quick and easy!

How to Access Background Graphics in Slide Master View in PowerPoint?

So, the first thing you need to understand is how do you access these background graphics as PowerPoint doesn’t even allow you to select it! Well, the trick is to open the Slide Master.

Slides Master view is one of the special features of Microsoft PowerPoint. This feature allows you to quickly modify your slide layouts in your presentation file. It allows you to also add placeholders and graphics to your slide!

To access background graphics in the slides master view, here’s what you need to do:

Step 1: Open the PowerPoint Presentation

The first step is to open your presentation file in the PowerPoint application. Go to the specific slide where you are unable to select a particular element on your slide.

Step 2: Click on “View”, and then select “Slide Master”

Now click on the “View” tab located on the top of the screen and select “Slides Master” from the “Master View” section.

Step 3: Enable the “Hide Background Graphics” option

In the slide master view, find the “Hide background graphics” located in the “Background” ribbon. If the button is grey, that means you can now access the background graphics.

How to Edit Background Graphics in PowerPoint?

When editing the background graphics in PowerPoint, there are 2 things that we need to keep in mind!

• Edit background graphics for all your slides – this option is usually used when you want to add, edit or delete background graphics to all slide. For example, if you want to add or remove page number from all the slides, or add a logo to all the slides.
• Edit background graphics for a specific slide – this option is used when you want to edit placeholders on a specific slide. For instance, if you want to edit the image on a slide, or change the text placeholder, or even change the color of the shape of a graphic used on a particular slide

In this section, I’m going to discuss both methods step-by-step.

Edit Background Graphics for all the Slides in Slide Master

When you want to make a change to be visible on all your slides (such as adding a logo), you can use the Master Slide in the Slide Master View.

Let’s see how this is done –

Step 1: Enter the Slide Master View in PowerPoint

Open the presentation file in the PowerPoint application and choose “View>Slide Master” to open the file in slide master view.

Step 2: Scroll up to locate the “Master Slide”

In the slide master view, scroll up in the left navigation panel and select the master slide (the first slide).

Step 3: Add a logo to the Master Slide

For this example, I’m going to add the logo of Art of Presentations to the “Master Slide” in the top right corner of the slide. You can add any logo or any other image file for the purpose of an example.

As you may have noticed, as soon as you add the logo to the master slide, the logo is visible on all the slides in the same position i.e. top right corner of the slide.

This is how you can edit or add background graphics all at once to all your slides. Now, you can also go to each slide and paste the logo on every single slide. But, that’s just very cumbersome and takes a lot of time! This is a much better way to add or edit graphics that should be visible on all slides.

Edit Background Graphics for a Specific Slide

Now, the problem with the previous method is that it is limited only to adding or editing elements that are supposed to be visible on every single slide. But, what if you want to edit an element to just one slide? How do you edit the background graphic for a specific slide?

Let’s take a look –

Step 1: Open the Slide Master View

As always, select the slide for which you want to edit the background graphic and click on “ View ” and then on “ Slide Master ” to open the slide master view in PowerPoint. You will automatically land on the slide layout of the specific slide in question.

Step 2: Select the specific background graphic on the slide

Next, all you need to do is just select the element that you want to edit on the slide. You will notice that even though you were not able to select the object in the “ Normal View “, you will now be able to select the element in the “ Slide Master View “!

Let’s say we want to change the color of this background element. Here’s what you need to do next.

Step 3: Change the Shape Fill Color

For this example, we plan to change the color of the background graphic. To do that, select the shape. Then, click on “ Shape Format “. Next, select the “ Shape Fill ” option, and select the desired color.

Step 4: Go back to the Slide Master View

It is important to remember to go back to the slide master view. To do that, simply click on the “Slide Master” menu in the top left corner (as shown in the image above).

Step 5: Exit the Slide Master

Once you are done making all the changes, the last step is really to exit the slide master view. To do that, simply click on the “ Exit Slide Master ” option visible (as showcased in the image).

As you can see in the “Normal View”, not only have we managed to change the color of the element that we weren’t even able to select, but also we have added a logo to the slide (done through the master slide in the previous step).

How to Add Placeholders in the Slide Master View?

When learning about how to edit graphics in slide background, it is equally important to know how to add placeholders in the Slide Master View in PowerPoint!

Let’s understand this first before we move on to the other important parts of the article –

Step 1: Open “Slide Master” from “View” menu

Open the presentation slide on PowerPoint and from the “View” tab, click on “Slide Master”.

Step 2: Insert a new layout and add a placeholder

On the menu, click on the “ Insert Layout ” button to create a new layout.

Next, once the new layout has been added, click on “ Insert Placeholder ” to add a new placeholder to the slide.

Step 3: Add an Image Placeholder

For this example, we will also add an image placeholder to the slide in addition to the text placeholder.

Step 4: Rename the Slide Layout and exit Slide Master

Once we are done adding the placeholders to the slide, simply rename the slide layout that we just created.

Once that’s done, simply click on “ Close Master “

Step 5: Insert the newly create slide layout

Our job is not done yet. In the normal view, you first need to insert the new slide layout that you have just created.

To do that, click on “Layout” under the “ Home ” ribbon. A dropdown menu will open that will contain all the various layouts present. Look for the one that contains the name for the layout we created and click on it.

That’s it! Finally, we are done. As you may notice, we now have successfully added placeholders to your PowerPoint presentation!

How to Edit Text in Background Graphics in PowerPoint?

So far, we have learned how to enable and disable background graphics. We have also learned how to add placeholders. Now, let’s learn how to edit the text in the background graphics in PowerPoint.

This process is quite simple. Here are the steps involved in editing text in background graphics in PowerPoint!

Step 1: Open the Slide Master

Open the slides in PowerPoint and click on “View>Slides Master” to open the presentation file in slide master view.

Step 2: Format the text and make the changes

Format the text in order to edit text in the background graphics. To do that, first highlight the text. Then, click on “ Home “. Format the text as per your preference. Then, click “ Slide Master “

Step 3: Exit Slide Master

As a final step, simply click on “ Close Master ” to exit the slide master and enter the normal view. You should now be able to see the edits made to the text in background graphics in PowerPoint.

You can also make changes to master slide just the same way.

How to Edit Footer in PowerPoint Slide Master?

We’ve now learned the basics of how to access, edit and format background graphics. Thus, changing the footer from the slide background in PowerPoint shall not be difficult. Here’s what you need to do –

As usual, go to slide master view by clicking on the “View” tab and then the “Slide Master” tab.

Step 2: Scroll up to the Master Slide

In the slide master view, scroll up in the left slide navigation pane and select the first slide.

Step 3: Edit the Footer and Exit Slide Master

Now edit the footer as per your requirement. Here, I’ve changed the text for the social handles to represent my brand i.e. “Art of Presentations”. (as shown in the image above)

Step 4: Switch to Normal View to Validate Changes

After finishing editing, switch to normal view. You will notice that your changes have been applied to all the slides that are using this slide master layout.

How to Unlock and Edit Images in Slide Master in PowerPoint?

When it comes to background graphics, it feels like images are the most annoying especially when we are unable to select or change the image. This can happen when the images are used as background graphics in the slide master view.

Nevertheless, here’s what you need to do –

First, open the slide in PowerPoint that contains the image that you are unable to select in the Normal View. Then, you can click on “ View “. Click on “ Slide Master ”

Step 2: Locate and select the image

Sometimes, there can be shape layers added on top of the image. Remove the layers and access the image. You can now right-click on the image and format it the way you normally would format an image!

Furthermore, you can also choose to delete the image from the slide background or the slide master view. Alternatively, you can also cut the image and paste it on the slide in the normal view to make the image more accessible.

Step 3: Ensure that the slide has a solid white fill

One last thing that you need to check is that the slide doesn’t have a picture fill. Sometimes, you may not be able to grab the image even in the slide master. This can happen when the background of the slide has a picture fill. Meaning, an image has been used to fill a slide!

To counter this issue, right-click anywhere on the slide, and then click on “Format Options”. In the format pane on the right, make sure that the fill selected is “ Solid Fill “. Also, choose the color of the solid fill as “ White “. This will ensure there is no picture fill done for the slide!

More PowerPoint Related Topics

• How to Crop a Picture in PowerPoint? [Complete Step-by-Step Tutorial!]
• How to Give a Presentation on Zoom? A Helpful Resource!
• How to Convert a PowerPoint to PDF? [A Simple Guide!]
• PowerPoint vs Google Slides: Which is Better? [ULTIMATE Test!]
• How to Change Bullet Style in PowerPoint? A Complete Guide

Credit to Wayhomestudio (provided by Freepik) for the featured image of this article

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If you can't find the slide background that you’re looking for in PowerPoint’s presentation library, you can use any image of your own choosing. PowerPoint makes this possible in just a few simple steps. Here’s how.

A word of caution before you begin. The image you select will be stretched to fit the slide size. If you use an image that’s too small, the image will be distorted when used as the background. Be sure to pick an image that works. High-resolution images work best.

When you’re ready, open the PowerPoint presentation that you would like to add a background image to. Once open, head over to the “Design” tab.

In the “Customize” group, select the “Format Background" button.

The “Format Background” pane will appear on the right-hand side of the window. Here, select “Picture Or Texture Fill” from the “Fill” group.

Once selected, more options will appear below. Under “Picture Source”, select the “Insert” button.

The “Insert Pictures” window will appear, presenting three different options for inserting an image .

Related: How to Get a Picture Behind Text in PowerPoint

Selecting this option will bring up File Explorer (Finder for Mac). Here, navigate to the location of the image you’d like to insert, select it, and then click the “Insert” button.

Selecting this option will bring up an online image search powered by Bing. Enter the type of image you’d like to locate in the search bar, or select a topic beneath the search bar to open a library of related images.

Whichever method you choose, locate and select the desired image and click “Insert”.

Selecting this option will bring up the “Insert Icons” window, showing a large library of available icons. Select the icon you’d like to use as the background and click “Insert”.

Regardless of which method you used to locate the image, once you’ve selected “Insert”, the image will appear in the background of your presentation.

As you can see, the image we selected makes it pretty difficult to see the text in our slide. To fix this, adjust the “Transparency” slider until the image works well with the text. You can also fine-tune the percentage (by 1% increments) by clicking the up and down arrow to the right of the slider.

The end result should leave your slide looking much better.

Finally, it’s important to note that inserting the background image only takes place on the selected slide.

If you’re wanting to reflect these changes to the entire slideshow, select the “Apply To All” option at the bottom of the “Format Background” pane.

Once selected, you’ll notice the background has been applied to all slides in the presentation.

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How to Change the Background in Microsoft PowerPoint

Make your presentation look pro

The slide background is one visual you don’t want to forget about when creating a presentation. Whether a subtle shade, matching color, or image, here’s how to customize the background in Microsoft PowerPoint for one slide or all.

Change the Background for Individual Slides

If you want to change the background for a single slide or give each slide its own look, you can pick from colors, gradients, patterns, and more.

• Head to the slide you want to change in your slideshow.
• Go to the Design tab and select Format Background . Alternatively, right-click a blank spot on the slide and pick Format Background .

• When the sidebar opens on the right, you should see the Fill section expanded. If not, use the arrow on the left to display its settings.
• You can use one of four background styles: solid fill, gradient fill, picture or texture fill, and pattern fill.

• Once you select the fill, you’ll see the options displayed directly beneath. You can choose a solid color, gradient style, insert a picture, or pick a pattern.

• Optionally, check the box for Hide background graphics . This is handy if you’re using a PowerPoint template that provides images in the background.

You’ll see the change apply to the slide immediately, so if you change your mind, you can revert it.

To return the background to its original appearance, select Reset Background at the bottom of the Format Background pane.

Change the Background for All Slides

To keep your presentation’s appearance consistent, you might want to change the background for all slides to match. You can use the same options, colors, gradients, or patterns for every slide in the show.

• Go to a slide, open the Design tab, and select Format Background .
• When the sidebar opens on the right, choose the background type in the Fill section.
• Select the settings for the fill style, like the color, gradient, image, or pattern.
• At the bottom of the sidebar, select Apply to All .

• Like when modifying the background for a single PowerPoint slide, you’ll see the change right away.

To return all slides to the original background, choose one of the slides and change the background in the sidebar. Then, pick Apply to All .

If each slide had a unique background before you made the change to all slide backgrounds, you’ll need to revert each one individually. The Reset Background button mentioned above is only available for single slides.

Tip : If you didn’t make any other changes to your slideshow after adjusting the background, you can use the Undo option in the Quick Access Toolbar .

Whether you want to use your company’s colors, insert a watermark, or apply an attractive gradient, you can change the background on a PowerPoint slide in just a few steps.

For more, look at these tricks and tips for improving your PowerPoint presentations .

Sandy Writtenhouse is a freelance technology writer and former Project, Department, and Program Manager. She turned her education, job experience, and love of technology into a full-time writing career. With all sorts of gadgets in her home and her hands, she seeks to help others make life easier through technology. Read Sandy's Full Bio

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How to Add Background Graphics to Powerpoint

Last Updated: March 19, 2024

Adding a Picture

Applying effects, using slide master view.

This article was co-authored by wikiHow Staff . Our trained team of editors and researchers validate articles for accuracy and comprehensiveness. wikiHow's Content Management Team carefully monitors the work from our editorial staff to ensure that each article is backed by trusted research and meets our high quality standards. This article has been viewed 418,985 times. Learn more...

How do you edit background graphics in PowerPoint?

• You can add a background image to an individual slide or to all slides in your presentation.
• To create repeating wallpaper-like background, you can tile any photo as a texture.
• Adding backgrounds in the Slide Master makes it easy to apply the one background to all slides using the same layout.

• If you want to apply the background to every slide in your presentation, you can do so at the end of this section.

• There are other fill options you can choose from, such as solid colors, gradients, and patterns. Selecting one will display additional options for that type of fill. This guide focuses on adding images and graphics to the background.

• Click the "File" button to select a picture from your computer. A file browser will open, and you can navigate to the image you want to use.
• Click the "Online" button to find pictures from online sources. You can perform a Bing web search, choose images stored in your OneDrive, or grab pictures from your Facebook or Flickr account.
• Click the "Texture" menu to select from a premade texture background. There are a variety of premade textures that you can pick from if you'd rather not insert your own image.

• Click the "Artistic Effects" menu and select the effect you want to use.
• When you select an effect, additional options may appear beneath it. The options vary depending on the effect you chose.

• Different slides in the master list are for different slide layouts. Changes made to that master will apply to all slides with the same layout. The slide at the top of the master list will apply yo all slides in the presentation.

Community Q&A

You Might Also Like

• ↑ https://support.office.com/en-us/article/Add-a-picture-as-a-slide-background-4b0b98d4-774c-4e08-9c38-e8c92f58c957
• ↑ http://www.presentationpoint.com/blog/best-powerpoint-screen-resolution/
• ↑ http://answers.microsoft.com/en-us/msoffice/forum/msoffice_powerpoint-mso_other/how-can-i-edit-a-background-graphics-object/94ef97f5-8e95-4d90-b0aa-d61a7095b9a8?auth=1
• ↑ http://www.gcflearnfree.org/powerpoint2013/slide-master-view/1/

About This Article

To add an image to the background of one or more PowerPoint slides, start by selecting the slides you want to edit in the left panel. To select multiple slides, hold down the Control key on a PC or the Command key on a Mac as you click each slide. If you just want to edit one slide, click it once. Next, click the "Design" tab, and select "Format Background" in the toolbar's top-right corner. The Format Background panel will expand. In the "Format Background panel," select "Picture or texture fill" under "Fill" options. To select an image from your computer or a network drive, click "File." Browse for the picture, select it, and then click "Open." PowerPoint will automatically resize the image to properly fit the slide. Since slides are in landscape orientation, or wider than they are tall, try choosing a background image with a similar orientation. If you don’t have a background image in mind, click the "Online" option, which allows you to search for an image by keyboard using Bing Image Search. Once you've placed your image, you can make some modifications. First, if the image is a pattern or texture and not intended to stretch across the whole slide, check the box next to "Tile picture as texture" so it repeats across the slide like wallpaper. If the text on your slide becomes hard to read now that there's an image in the background, drag the "Transparency" slider to the right until the image fades enough to make the text legible. You can also edit the picture itself after placing it. Click the photo icon at the top of the Format Background to find Picture Corrections and Picture Color tools, such as brightness, contrast, and saturation controls. Your new background image is automatically applied to any slides you selected. However, if you want to apply the background to all slides in the presentation, you can click the "Apply to All" button at the bottom of the "Format Background" panel to do so. Did this summary help you? Yes No

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How to Add a Background Picture in Powerpoint: Step-by-Step Guide

Adding a background picture to your PowerPoint presentation can really spice things up! It’s a simple way to make your slides look more professional and engaging. Want to know how to do it? All it takes is a few clicks, and you’ll have a stunning backdrop for your presentation in no time.

Step by Step Tutorial: How to Add a Background Picture in PowerPoint

Before we dive into the steps, let’s talk about what you’re about to do. Adding a background picture involves accessing the ‘Design’ tab, selecting ‘Format Background’, and then choosing an image from your computer to set as the backdrop for your slides. This can give your presentation a personalized touch and make it visually appealing.

Step 1: Open the ‘Design’ Tab

First things first, click on the ‘Design’ tab at the top of your PowerPoint window.

In the ‘Design’ tab, you will see various options for customizing the look and feel of your slides. For now, focus on the far right group named ‘Customize’.

Step 2: Select ‘Format Background’

Next, click on the ‘Format Background’ option within the ‘Customize’ group.

You’ll notice a new pane appearing on the right side of the window. This is where you can choose different background options for your slides.

Step 3: Choose ‘Picture or texture fill’

In the ‘Format Background’ pane, select the ‘Picture or texture fill’ option.

After choosing this option, you will see several choices for selecting a picture, including inserting a picture from a file, clipboard, or online sources.

Step 4: Click on ‘File’ to upload your image

Now, click on the ‘File’ button to choose and upload the image you want from your computer.

A file explorer window will open, allowing you to navigate to the location of your desired image. Select your image and click ‘Insert’.

Step 5: Apply to All Slides

Finally, if you want to apply this background picture to all of your slides, click on the ‘Apply to All’ button at the bottom of the ‘Format Background’ pane.

And just like that, your selected image will be set as the background for every slide in your PowerPoint presentation.

After completing these steps, you’ll see your chosen picture as the backdrop on your slides. It’s that quick and easy! With a few clicks, you’ve added a personal touch to your presentation that is sure to capture your audience’s attention.

Tips: Enhancing Your PowerPoint Background Picture

• Ensure your background image is high quality and relevant to your presentation topic.
• Avoid using overly busy or distracting images that may make text hard to read.
• Consider adjusting the transparency of your background image if you need to lighten it for readability.
• Use the ‘Format Background’ options to add artistic effects, like a blur or a color wash, to your image.
• Remember to check how your background looks in presentation mode, as colors and clarity can change on different screens or projectors.

Frequently Asked Questions

How do i make sure the text is still readable over my background picture.

Adjust the brightness and contrast of your image or add a transparent overlay to ensure the text stands out.

Can I use different background pictures for different slides?

Absolutely! Simply repeat the steps for each slide where you want a different background image.

What image file types can I use for my PowerPoint background?

PowerPoint supports most common image file types, including JPEG, PNG, and GIF.

How do I remove a background picture if I change my mind?

Go back to the ‘Format Background’ pane, select ‘Solid fill’, and choose a color or simply ‘Reset Background’.

Can I add a background picture to just one slide section?

Yes, you can apply a background picture to individual sections by selecting only those slides before following the tutorial steps.

• Open the ‘Design’ Tab
• Select ‘Format Background’
• Choose ‘Picture or texture fill’
• Click on ‘File’ to upload your image
• Apply to All Slides

Adding a background picture in PowerPoint is a breeze once you know the steps. And the best part? It’s a surefire way to make your presentation stand out from the crowd. Whether you’re putting together a business presentation or creating a slideshow for a personal event, a custom background can set the tone and convey your message visually. Plus, with the ability to adjust settings like transparency and add artistic effects, you can create a look that’s all your own.

Remember, the key is to choose an image that complements your content without overpowering it. With the tips and tricks provided, you’re well-equipped to select the perfect backdrop for your slides. As you become more comfortable with the process, you’ll find that experimenting with different images and effects can be quite fun.

So go ahead, give it a try! A picture is worth a thousand words, and with a striking background image, your PowerPoint presentation will speak volumes.

Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.

His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.

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How to Add a Background Picture to PowerPoint Slides

Personalize your next PowerPoint presentation with one of your photos

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What to Know

• Design > Format Background > Picture or texture fill and select the desired image.
• Move the transparency slider to set how transparent you want the image to be.

This article explains how to use any image as the background for one or more slides in your PowerPoint presentation. Instructions apply to PowerPoint 2019, 2016, 2013, 2010, and PowerPoint for Microsoft 365.

Add and Format a Background Image

To add a picture as the background image for a PowerPoint slide:

Open the PowerPoint presentation and go to the slide where you want to add a background image. If you want to add it to all of your slides, add it to any slide.

Select Design > Format Background . Or, right-click on the slide and select Format Background . The Format Background pane opens.

Select Picture or texture fill .

Select File to insert a picture from your computer or network drive, select Clipboard to insert a picture you copied, or select Online (or Clip Art in PowerPoint 2010) to search for a picture online.

Locate the picture you want to use and select Insert .

Set the transparency  level for the picture using the Transparency slider.

Choose Reset Background to remove the photo so you can start over, Close to apply the picture as the background to one slide, or Apply to All to apply the picture as the background to all the slides in the presentation.

To remove the background image, open the Format Background pane and choose Solid Fill or another option.

Choose the Background Picture Carefully

By default, the picture you choose for the background of your slide is stretched to fit the slide. To avoid distortion, choose a horizontal format picture and one with high  resolution .

A picture with high resolution appears crisp and clear, while a picture with low resolution appears blurry when it is enlarged and stretched to fit the slide. Stretching the picture can result in a distorted image.

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How to Change Slide Background in PowerPoint

Change the Background of PowerPoint Slides to a Color, Gradient or Picture

by Avantix Learning Team | Updated September 7, 2023

Applies to: Microsoft ® PowerPoint ® 2013, 2016, 2019, 2021 and 365 (Windows)

In PowerPoint, you can change the background of individual slides, selected slides based on a layout, or all slides based on a Slide Master. Slide backgrounds can be changed to a color, pattern, gradient, texture or picture. In this article, we'll review applying color, gradient and picture backgrounds.

It's important to understand that every PowerPoint presentation (or template) uses themes. The Document Theme (or overall theme) includes a Font Theme, a Color Theme, an Effect Theme and a Slide Master with a set of layouts (typically one master set). Some themes may contain multiple slide masters which can be tricky to use.

You can apply a theme in Normal View by clicking the Design tab in the Ribbon and then clicking a theme in the Themes gallery. You can also apply a Font Theme, Color Theme, or Effect Theme by clicking the Design tab in the Ribbon, clicking the More arrow in Variants and then selecting one of the theme options. If you change the Document Theme or Color Theme, you may change the background of all of your slides.

Recommended article: How to Remove the Background From an Image in PowerPoint (2 Ways)

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Note that applying slide backgrounds is different from inserting a picture on a slide, resizing it and sending it to the back.

In this article, we're using the Format Background task pane to change slide backgrounds, not the Ribbon.

Change the background of a slide to a color

To change the background color of a slide:

• Go to Normal View (you may need to click the Normal button on the bottom right of the screen).
• Display the slide with the slide background you want to change.
• Right-click a blank part of the slide. A drop-down menu appears.
• Select Format Background. The Format Background task pane appears.
• If necessary, click the Fill icon at the top of the task pane.
• Click Solid Color and then select a color from the color drop-down menu. Do not click Apply to All.

In the example below, a solid color is selected for the background:

Change the background of a slide to a gradient

To change the background of a slide to a gradient:

• Go to Normal View (click the Normal button on the bottom right of the screen).
• Click Gradient fill.
• If you want to use a Preset gradient, select one from the Preset drop-down menu.
• If you want to change the type of gradient, select a type from the Type drop-down menu. These include Linear, Radial, Rectangular or Path.
• If you want to change the direction of the gradient, select a direction from the Direction drop-down menu.
• If you want to set an angle (for linear gradients), select an angle from the Angle drop-down menu.
• If you want to change the color of a gradient stop, under Gradient stops, click the stop and select a color from the Color drop-down menu. Repeat for other gradient stops. To delete a stop, click it and click the Remove Gradient Stop (x) to the right of the gradient stops. It's usually easiest to have 2 stops. You can also change the Position, Transparency and Brightness settings for each gradient stop. Do not click Apply to All.

In the Format background task pane below, note there are two stop points with different colors:

Change the background of a slide to a picture

To change the background of a slide to a picture:

• Click Picture or Texture Fill.
• In PowerPoint 2013 or 2016, under Insert, click Picture from File. If a dialog box appears, click Offline. In PowerPoint 2019 or 365, under Picture Source, click Insert. A dialog box appears. Click Insert from File.
• Navigate to the folder with the picture you want to use.
• Double-click the picture. Do not click Apply to All.

Note that Picture or texture fill is selected for the background in the following example (in PowerPoint 365 which is similar in 2013, 2016 and 2019):

Change the background of multiple slides in Slide Master View

If you change the background of a Slide Master, all of the layouts based on that Slide Master (in the Slide Master set) should change unless an individual layout's background has been changed. In most presentations, there is only one Slide Master and its associated layouts but there can be more than one Slide Master. Here, we'll assume there is only one Slide Master.

Change the background of all slides to a color using the Slide Master

To change the background color of all slides using the Slide Master:

• If you are not in Slide Master View, click the View tab in the Ribbon and then click Slide Master in the Master Views group.
• Click the Slide Master on the top left in the thumbnails (this thumbnail is larger and normally appears with a 1 beside it).
• Right-click a blank area on the slide on the right. A drop-down menu appears.
• Click Solid Color and then select a color from the color drop-down menu.
• Go to Normal View by clicking the Normal button on the bottom right of the screen to view the changes.

Change the background of all slides to a gradient using the Slide Master

To change the background of all slides to a gradient using the Slide Master:

Change the background of all slides to a picture using the Slide Master

To change the background of all slides to a picture (stored on your hard drive or a shared drive) using the Slide Master:

• Double-click the picture.

Change the background of slides using a specific layout in Slide Master View

In a PowerPoint presentation, every slide is assigned a layout. If you change the background of a slide layout in Slide Master View, all slides using that layout should change. However, if a slide background has been changed for an individual slide in Normal View, it no longer follows the background of its associated slide layout.

To apply or change a slide's layout:

• In Normal View, display the slide with the layout you want to change
• Click the Home tab in the Ribbon and select Layout in the Slides group. A drop-down menu appears.
• Click the layout you want to apply.

Change the background of slides using a specific layout to a color

To change the background color of slides using a specific layout in Slide Master View:

• Click the desired slide layout on the left in the thumbnails. When you point to a slide layout, a pop-up appears with the name of the layout.

Change the background of slides using a specific layout to a gradient

To change the background of slides using a specific layout to a gradient in Slide Master View:

Change the background of slides using a specific layout to a picture

To change the background picture of slides using a specific layout in Slide Master View:

Note that Picture or texture fill is selected for the background (in PowerPoint 365 which is very similar in 2013, 2016 and 2019):

Summary and considerations

You can use the Ribbon to apply backgrounds as well but the Format Background task pane offers the most flexibility.

if you want to change the background of multiple slides, it's usually best to change either the Slide Master or layouts in Slide Master View.

A picture background can be problematic if you want to format, crop or animate the picture. As an alternative, you may want to consider inserting a picture and sending it to the back as opposed to changing the background to a picture. You an insert pictures on a slide in both Normal View or on a slide master or layouts in Slide Master View.

If you are having difficulty editing slide backgrounds, you may have multiple masters and associated layouts. In Slide Master View, scroll down on the left in the thumbnails to see if there are more masters and associated layouts. Right-click any master and / or layouts that you don't need and select Delete from the drop-down menu. Note that you cannot delete a layout or master that is being used by one or more slides in Normal View.

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You can now lock an image, shape or other object in PowerPoint. Objects can be locked in Normal View or Slide Master View. Only PowerPoint 365 users can lock objects to prevent moving and resizing. This is helpful if you want to select and move other objects on the slide or prevent others from moving or resizing an object. You can lock items using the context menu or the Selection Pane.

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How to Change the PowerPoint Background Image

You can also use Slide Master view to add images or adjust the background on some or all of your slides.

Master Graphics

• From Slide Master view, select the slide master or one of the layouts.
• Click the Insert tab.

Slide Background

You can also adjust the slide background in the Master view.

The options that appear in the Format Background pane will vary depending on which theme you are using. You will frequently see Fill, Hide background graphics, Color, Transparency, Line, and Insert Picture.

• Click the Close button in the Format Background pane.

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Home / How do I change the background of a slide in Free PowerPoint Templates?

How do I change the background of a slide in PowerPoint?

A background is the color, gradient or picture behind your slide’s content. By customizing it, you can add a unique look that reflects your topic or personal style.

• Right-click on the slide where you want to change the background and select Format Background .
• In the Format Background pane, choose Solid Fill . To the right of Color , click the box and pick a color.
• You can also use a picture as the background. To do so, repeat the previous step and select Format background , but this time choose Picture or texture fill .
• Click on Insert Picture from a File and choose the image that you want to insert as the background.
• To apply the image as the slide background , click Insert .

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How to Add or Change a Background in PowerPoint?

Ever watched a presentation and thought, “Wow, that background really ties everything together!”? Backgrounds in PowerPoint can make or break your presentation. They set the tone, mood, and can even influence the perception of your content. Let’s dive into the world of PowerPoint and explore how to add or change backgrounds to make your slides pop!

Steps to How to Add or Change a Background in PowerPoint

1. Open Your PowerPoint Presentation Firstly, open your PowerPoint presentation where you want to add a background. This is the canvas where you’ll be making your changes.

a. Using Pre-Defined Themes:

• Click on the desired theme from the available options. These themes will change the PowerPoint background and design elements to give a cohesive look to your PowerPoint slides.

b. Add a Background Image in PowerPoint from Built-in Options:

• Click on the drop-down arrow next to the themes.
• Choose a background style from the options that appear on the right side of the screen.

5. Customizing with Personal Images To add a background picture that’s personal and unique:

• Right-click on the slide you want to change.

6. Using Gradient Backgrounds (Not supported by all PowerPoint versions) For those who prefer a gradient over a photo or background picture:

7. Applying the Background to All Slides If you want the background image in PowerPoint to be consistent across all slides:

• If you only want to apply the background to selected slides, simply select the slides you want in the slide sorter view and then apply the desired background.

8. Adjusting the Background Sometimes, the background may not fit perfectly. To adjust:

9. Review Your Changes After adding images and graphics, review your presentation. Ensure that the background changes will only apply where you want them, and that the text is still readable against the new background.

How to Add a Background Using Master Slides in PowerPoint

Master slides are the backbone of your PowerPoint presentation, ensuring consistency across all slides. By setting a background in the master slide, you can ensure that all your slides have the same background, saving you time and ensuring uniformity. Let’s delve into the steps to add a background using master slides.

1. Open Your PowerPoint Presentation Begin by launching PowerPoint and opening the presentation where you want to add a background.

4. Add a Background to the Master Slide With the master slide selected:

5. Apply to All Slide Layouts Once you’ve chosen your desired background:

• If you want this background to be applied to all slide layouts, ensure the “Apply to All” option at the bottom of the Format Background pane is selected.
• If you only want the background for specific layouts, select those layouts from the left pane and repeat the background setting process for each.

7. Review Your Presentation Navigate through your slides to ensure the background has been applied consistently. Remember, any changes made in the master slide will reflect across all slides in the presentation, ensuring a cohesive look.

Yes, but use sparingly to avoid distractions.

No strict limit, but larger files may slow down the presentation.

Yes, under the “Insert” tab, choose “Video”. Keep it short and loop for best effects.

Test on different devices and adjust accordingly.

Only if you have the rights. Always respect copyright laws.

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How to Remove Background from Picture in PowerPoint

Last updated on June 20th, 2024

Besides being a robust presentation app, PowerPoint also provides a range of options to edit content within slides for presentations or to use them for other purposes. If you ever wondered how to remove background from image in PowerPoint, you’d need to know there is one feature to use PowerPoint as a background eraser. Yes, using PowerPoint as a Background Eraser.

In this article, we will explain how to remove the background from a picture in PowerPoint.

Removing the Background of a PowerPoint Presentation Image

Whether you want to edit the background of an image you just inserted in your PowerPoint slide for a presentation or wish to edit an image to export it for use elsewhere, you can easily use PowerPoint as a background eraser.

Step 1: Open PowerPoint and insert the picture that you want to remove the background from. Then, use the background eraser in PowerPoint to remove the background via Picture Format -> Remove Background .

Step 2: There are two options you can use to edit your background via Remove Background option. This includes Mark Areas to Keep and Mark Areas to Remove . Select the desired option and highlight the areas to keep or remove from the background in the PPT.

Step 3: After you are done click Keep Changes to save the changes and save your presentation to make it ready for your audience.

Another possibility is that you don’t need to present anything, but you want to remove a background from a picture or image. In this case, you can still use PowerPoint to remove the background to export the image. Yes, the background removal tool in PowerPoint is so powerful that it can help you to accomplish this without a major change in image quality, even if you are not creating a presentation!

To export your image, right click over the picture and click Save as Picture .

How to Remove White Background from Image in PowerPoint

Sometimes, one valid reason to remove the background from an image in PowerPoint is that we want to insert a picture that has white background and is not transparent. This is the case of logos with white background for example.

In these cases, you’d want to remove the white background from an image in PowerPoint.

The procedure is similar, we just need to use the background remover tool in PowerPoint to get rid of the white background and make the image transparent. This way, when we move the image along the slide, we do not need to worry about the colors that we use in the background of the presentation.

Here is a real use case. Let’s say we are preparing a product presentation and we have a picture of the product to showcase in one of the slides. In this case, a white cup.

The picture has a white background because the photographer took the photo with a white background behind. As part of our work as a presentation designer, we need to place the product in the presentation slide which uses a green gradient background instead.

If we place the product photo with the white background, it won’t fit well.

So, we use the background remover tool in PowerPoint to erase the white background. By removing the white background from image in PowerPoint, we are able to showcase the product over the original gradient color of the slide.

The final presentation will look as follows:

Background Customization Options

You can also customize the background of your image after removing the original one. For example, you can fill the background with any desired color. It can be filled with white (or the automatic theme color as the background) or you can pick any other color you wish. Moreover, you can also use the various Ribbon menu options to stylize your image.

Another way to remove backgrounds from images is by using AI tools or background remover tools. To remove background from images, you can use online tools that have background remover features built-in. With the advances of Artificial Intelligence and generative AI tools, software is becoming more sophisticated and it allows to remove background from images by identifying specific objects or silhouettes.

This technique of removing the background from pictures in PowerPoint can be used for multiple purposes.

For example, if you are preparing a slide with multiple logos (e.g. competitors, partners or providers), you may want to find logos with transparent background or make the logos transparent in PowerPoint .

Another possible use case is if you are preparing a team slide with photos for a team introduction presentation , and want to remove the background of the photo to make all them consistent.

Other than removing backgrounds, you can also perform a number of other handy functions using PowerPoint. You can see our posts about PowerPoint Tips and 5 Tips for Presenting Stunning PowerPoint Presentations to learn how to make the most out of PowerPoint.

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• Add Video background to text, objects in PowerPoint

It’s easy to get a video background to a shape, graphic or text in a PowerPoint slide, once you know the ‘secret sauce’.

The secret sauces

Insert shape, add a background video, text with video background, not just full screen.

Here’s two examples we’ll show how to make in this article. One uses an Icon/SVG, the other is text, both with a video background.

There are various ‘how to’ guides on the Internet, some are too specific and others are quite wrong.

Some people like to jump ahead so here are the two ‘secret’ bits that make this work.

• There are ways to make text, icons and SVG into an Office Shape
• That makes a ‘see through’ part which reveals what’s in a lower layer of the slide.

Firstly, insert an Office Shape or something that can be converted into a Shape.

We’ve added an Office Icon to a slide

From Graphics Format tab choose Convert to Shape.

Now add a rectangle shape that covers the whole slide or a least the first shape, Insert | Shape

Change the color to the same as the other shape (black in our example).

Merge and Intersect

Now come the fun bit … select both shapes using Ctrl + A (Select All).

From the Shape Format tab choose Insert | Merge Shapes then Combine or perhaps Intersect.

As you can see in the image above, now the ‘eye’ shape is transparent, showing the slide background.

Look at the Live Preview to see which Merge option is what you need. 

Now you have a shape  with transparent elements, all you have to do is put a video behind it.

Add any video you like then go to Video Format | Send Backward to put it behind the transparent (merged) shape.

It doesn’t have to be a video, any still image will do.

All the standard PowerPoint video options are available. You’ll probably want the video to start Automatically and keep playing or ‘loop’ until stopped.

If you want text with a video background, go to Insert | Text | Text Box or Insert | Text | WordArt .  Either will let you put text inside an Office Shape.

Then add a second ‘covering’ shape and combine with two with Shape Format | Insert | Merge Shapes.

With a little careful positioning, you can have the merged shape in any part of the slide with the video behind it.

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The Ultimate Guide to Copy Slide Backgrounds in PowerPoint

Learn how to effortlessly copy PowerPoint slide backgrounds & tackle common issues. Enhance presentations with seamless design... read more

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Slide backgrounds are the unsung heroes that bring your PowerPoint presentations to life. They help set the tone, engage the audience, and make your content pop. Consider them your canvas; with the right choice, they can elevate your presentation to new heights, drawing the audience’s focus to key points while also providing an aesthetic appeal that reflects professionalism.

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Key Takeaways

• To copy slide backgrounds in PowerPoint , you can right-click on the desired slide with the background you want to copy in the slides pane, select “Duplicate Slide”, and then use the copy as a new slide with the same background.
• Another method is to right-click on the background of a slide and select “Format Background”, and then choose to use a picture or texture fill, where you can insert an image from your computer or other sources as a background for a new slide.
• For a more precise duplication, you can use the “Format Painter” tool: select the slide with the desired background, click on the “Home” tab, choose “Format Painter”, and then click on the slide(s) where you want to apply the same background style.

The Challenge of Consistent Design Across Presentations

Achieving consistency across presentations can feel like a juggling act. You might wonder how to keep the design uniform when jumping between multiple templates, especially when each one comes with its own default background. It’s about striking a balance between recognizable branding and the uniqueness of each presentation’s content. When consistency in design falls short, it can lead to confusion, a less impactful message, and a diminished professional image.

Table of Contents

Preparing to Copy Slide Backgrounds

Understanding the slide master view.

The Slide Master view is your control center for designing a truly coherent PowerPoint presentation. Here, you’re stepping behind the scenes to manipulate the core aspects that dictate how your slides look and feel. By entering this mode, you gain the power to customize fonts, color schemes, and placeholder positions across all slides, ensuring consistency and saving you from the tedium of making changes to individual slides.

Identifying the Background Elements to Copy

When you’re ready to harmonize your presentation’s aesthetic, identifying the elements of your slide background to copy is crucial. Take a close look at your source slide . What makes it stand out? Is it a unique color gradient, a company logo, a watermark, or perhaps a specific texture or image? Pinpoint these components so you can replicate them accurately in your target presentation. This attention to detail will ensure the backgrounds you copy not only look good but also serve their purpose of complementing your presentation’s content.

Step-by-Step Process for Copying Backgrounds

Transferring backgrounds to target presentation.

Advanced Techniques and Tips

Utilizing high-quality images for backgrounds.

For a professionally polished look, you can’t beat high-quality images for your slide backgrounds. Always choose images that are high resolution to avoid any blurriness when projected onto a big screen. You’re aiming for crisp, visually appealing pictures that add depth to your presentation without overwhelming the content. Remember, the image should support your message, not distract from it.

Using Templates for a Uniform Look and Feel

Templates are the friends you can rely on for a uniform look and feel across your presentations. They come preset with background designs, fonts, and layouts, so all you need to do is plug in your content, and you’re assured of a consistent style that resonates with your brand or message. Investing in well-designed templates can save you tons of time and give all your work that signature look that audiences will start to recognize and trust.

Maintaining the Originality of Your Slides

Adding personal touches to copied backgrounds.

While copying backgrounds can streamline your design process, adding personal touches ensures your presentation doesn’t feel cookie-cutter. You might adjust the transparency of an image for subtlety, layer shapes for depth, or sprinkle in icons that align with your topic. Experiment with fonts and colors for text emphasis, or insert a relevant quote to humanize the slide. These nuanced additions help your presentation stand apart while still maintaining design consistency.

When to Opt for Customization Over Duplication

Duplication is efficient, but customization is key when your message demands distinctiveness. It’s a fine line to walk—you want to preserve your overall branding while also giving each presentation its unique flair. Choose customization when addressing different audiences, when you want to emphasize a specific point, or when the subject matter is unique. Custom slides can give a fresh and tailored perspective that keeps your audience engaged and conveys that you’ve crafted your message just for them.

FAQ Section

How can i copy a background from one slide to another without using the slide master.

How do I extract the background of a PowerPoint presentation?

What should I do if the copied background does not display correctly on the new slide?

If the background isn’t displaying correctly, check the format and size of the background image to ensure it matches your slide dimensions. Adjust the image using ‘Format Background’ settings, aligning it properly. Alternatively, confirm compatibility issues between different PowerPoint versions and resolve them for proper display.

John Michaloudis

John Michaloudis is a former accountant and finance analyst at General Electric, a Microsoft MVP since 2020, an Amazon #1 bestselling author of 4 Microsoft Excel books and teacher of Microsoft Excel & Office over at his flagship Academy Online Course .

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How to Make a “Good” Presentation “Great”

• Guy Kawasaki

Remember: Less is more.

A strong presentation is so much more than information pasted onto a series of slides with fancy backgrounds. Whether you’re pitching an idea, reporting market research, or sharing something else, a great presentation can give you a competitive advantage, and be a powerful tool when aiming to persuade, educate, or inspire others. Here are some unique elements that make a presentation stand out.

• Fonts: Sans Serif fonts such as Helvetica or Arial are preferred for their clean lines, which make them easy to digest at various sizes and distances. Limit the number of font styles to two: one for headings and another for body text, to avoid visual confusion or distractions.
• Colors: Colors can evoke emotions and highlight critical points, but their overuse can lead to a cluttered and confusing presentation. A limited palette of two to three main colors, complemented by a simple background, can help you draw attention to key elements without overwhelming the audience.
• Pictures: Pictures can communicate complex ideas quickly and memorably but choosing the right images is key. Images or pictures should be big (perhaps 20-25% of the page), bold, and have a clear purpose that complements the slide’s text.
• Layout: Don’t overcrowd your slides with too much information. When in doubt, adhere to the principle of simplicity, and aim for a clean and uncluttered layout with plenty of white space around text and images. Think phrases and bullets, not sentences.

As an intern or early career professional, chances are that you’ll be tasked with making or giving a presentation in the near future. Whether you’re pitching an idea, reporting market research, or sharing something else, a great presentation can give you a competitive advantage, and be a powerful tool when aiming to persuade, educate, or inspire others.

• Guy Kawasaki is the chief evangelist at Canva and was the former chief evangelist at Apple. Guy is the author of 16 books including Think Remarkable : 9 Paths to Transform Your Life and Make a Difference.

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