Full Department Name
Name of Institution
Department Address
Dear Dr./Mr./Ms. Search Committee Chair’s last name and/or Search Committee Members:
Paragraph 1 [3-5 Sentences]: Identify the position you are applying for. Introduce yourself to the committee and your research interests. Connect your interests to the department and describe what makes you interested in becoming part of this departmental community.
Paragraph 2 [3-5 Sentences]: Briefly explain your research to date. Consider mentioning your research questions, methods, key findings, as well as where and when you published and/or presented this work.
Paragraph 3 [4-5 Sentences]: Elaborate on your current research project. Consider mentioning your most prestigious funding awards for this project. Explain your key findings in more detail.
Paragraph 4 [3-5 Sentences]: Introduce your future research plans and goals. Point out the intellectual merit and/or broader impacts of this future work.
Paragraph 5 [3-5 Sentences]: Briefly discuss your teaching experience and strategies. Provide examples of teaching strategies or an anecdote highlighting your teaching effectiveness. You may also want to introduce your philosophy on diversity in an academic setting.
Paragraph 6 [2-3 Sentences]: Make a connection between your work and the department to which you are applying. Include how you will participate in the intellectual life of the department both inside and outside the classroom. Provide concrete examples of how you will be a hard-working and collaborative colleague.
Paragraph 7 [1-2 Sentences]: A thank you for the search committee’s time and consideration.
Sincerely,
[Signature]
Your Name
Credentials and Position
Institution/Affiliation Name
Date: Month Day, Year Search Committee Chair’s First and Last Name, Graduate Degree Dear Dr./Mr./Ms. Search Committee Chair’s last name and/or Search Committee Members: Paragraph 1 [3-5 Sentences]: Identify the position you are applying for. Introduce yourself to the committee and your research interests. Connect your interests to the department and describe what makes you interested in becoming part of this departmental community. Paragraph 2 [3-5 Sentences]: Briefly discuss your teaching experience and pedagogical commitments. Provide examples of teaching strategies or an anecdote highlighting your teaching effectiveness. You may also want to introduce your philosophy on diversity in an academic setting. Paragraph 3 [3-4 Sentences]: Provide a discussion of how you involved yourself with students or the broader university community outside of the traditional classroom setting. Discuss how those interactions influenced your teaching. Paragraph 4 [2-3 Sentences]: Briefly explain your current research interests to date and how it relates to your teaching. State your research questions, methods, and key findings or arguments. Point out the intellectual merit and/or broader impacts of this future work. Paragraph 5 [3-5 Sentences]: Highlight when and where your research was published and/or presented this work or any forthcoming publications. Mention any prestigious funding or awards. Introduce your future research plans and goals. Paragraph 6 [2-3 Sentences]: Make a connection between your work and the department to which you are applying. Include how you will participate in the intellectual life of the department both inside and outside the classroom. Provide concrete examples of how you will be a hard-working and collaborative colleague. Paragraph 7 [1-2 Sentences]: A thank you for the search committee’s time and consideration. Sincerely, Your Name |
Remember your first draft does not have to be your last. Try to get feedback from different readers, especially if it is one of your first applications. It is not uncommon to go through several stages of revisions. Check out the Writing Center’s handout on editing and proofreading and video on proofreading to help with this last stage of writing.
Using the word dissertation. Some search committee members may see the word “dissertation” as a red flag that an applicant is too focused on their role as a graduate student rather than as a prospective faculty member. It may be advantageous, then, to describe your dissertation as current research, a current research project, current work, or some other phrase that demonstrates you are aware that your dissertation is the beginning of a larger scholarly career.
Too much jargon. While you may be writing to a specific department, people on the search committee might be unfamiliar with the details of your subfield. In fact, many committees have at least one member from outside their department. Use terminology that can easily be understood by non-experts. If you want to use a specific term that is crucial to your research, then you should define it. Aim for clarity for your reader, which may mean simplification in lieu of complete precision.
Overselling yourself. While your job letter should sell you as a great candidate, saying so (e.g., “I’m the ideal candidate”) in your letter may come off to some search committee members as presumptuous. Remember that although you have an idea about the type of colleague a department is searching for, ultimately you do not know exactly what they want. Try to avoid phrases or sentences where you state you are the ideal or the only candidate right for the position.
Paying too much attention to the job description. Job descriptions are the result of a lot of debate and compromise. If you have skills or research interests outside the job description, consider including them in your letter. It may be that your extra research interests; your outside skills; and/or your extracurricular involvements make you an attractive candidate. For example, if you are a Latin Americanist who also happens to be well-versed in the Spanish Revolution, it could be worth mentioning the expanse of your research interests because a department might find you could fill in other gaps in the curriculum or add an additional or complementary perspective to the department.
Improper sendoff. The closing of your letter is just as important as the beginning. The end of the letter should reflect the professionalism of the document. There should be a thank-you and the word sincerely or a formal equivalent. Remember, it is the very last place in your letter where you present yourself as a capable future colleague.
Small oversights. Make sure to proofread your letter not just for grammar but also for content. For example, if you use material from another letter, make sure you do not include the names of another school, department, or unassociated faculty! Or, if the school is in Chicago, make sure you do not accidentally reference it as located in the Twin Cities.
Name dropping. You rarely know the internal politics of the department or institution to which you are applying. So be cautious about the names you insert in your cover letters. You do not want to unintentionally insert yourself into a departmental squabble or add fire to an interdepartmental conflict. Instead, focus on the actions you will undertake and the initiatives you are passionate about.
We consulted these works while writing this handout. This is not a comprehensive list of resources on the handout’s topic, and we encourage you to do your own research to find additional publications. Please do not use this list as a model for the format of your own reference list, as it may not match the citation style you are using. For guidance on formatting citations, please see the UNC Libraries citation tutorial . We revise these tips periodically and welcome feedback.
Ball, Cheryl E. 2013. “Understanding Cover Letters.” Inside Higher Ed , November 3, 2013. https://www.insidehighered.com/advice/2013/11/04/essay-cover-letter-academic-jobs .
Borchardt, John. 2014. “Writing a Winning Cover Letter.” Science Magazine , August 6, 2014. https://www.sciencemag.org/careers/2014/08/writing-winning-cover-letter# .
Helmreich, William. 2013. “Your First Academic Job.” Inside Higher Ed , June 17, 2013. https://www.insidehighered.com/advice/2013/06/17/essay-how-land-first-academic-job .
Kelsky, Karen. 2013. “How To Write a Journal Article Submission Cover Letter.” The Professor Is In (blog), April 26, 2013. https://theprofessorisin.com/2013/04/26/how-to-write-a-journal-article-submission-cover-letter/ .
Tomaska, Lubomir, and Josef Nosek. 2008. “Ten Simple Rules for Writing a Cover Letter to Accompany a Job Application for an Academic Position.” PLoS Computational Biology 14(5). https://doi.org/10.1371/journal.pcbi.1006132 .
You may reproduce it for non-commercial use if you use the entire handout and attribute the source: The Writing Center, University of North Carolina at Chapel Hill
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The cover letter is a formal way to communicate with journal editors and editorial staff during the manuscript submission process. Most often, a cover letter is needed when authors initially submit their manuscript to a journal and when responding to reviewers during an invitation to revise and resubmit the manuscript. For more information on the peer review process and possible manuscript decisions, see Section 12.7 of the Publication Manual .
Because cover letters are separate documents from the manuscript file, all correspondence during the publication process must include the complete manuscript title, the authors’ names, and the manuscript number (assigned by the journal when the manuscript is first received). Although any author may correspond with the journal editor or editorial staff, most correspondence is handled by the corresponding author , who serves as the main point of contact and responds to questions about the published article. All authors should decide prior to submission who will serve as the corresponding author.
Cover letters are covered in the seventh edition APA Style Publication Manual in Section 12.11
Authors usually must include a cover letter when they first submit their manuscript to a journal for publication . The cover letter is typically uploaded as a separate file into the online submission portal for the journal (for more information on using an online submission portal, see Section 12.10 of the Publication Manual ).
The cover letter should be addressed to the journal editor; any interim correspondence is addressed to the editor or associate editor with whom you have been in communication.
In your submission cover letter, include the following information:
Check the journal’s website for the current editor’s name and for any other journal-specific information to include in your cover letter.
Also include a cover letter with manuscripts being resubmitted to a journal after receiving an invitation to revise and resubmit. Ensure the cover letter contains the complete manuscript title, the authors’ names, and the manuscript number (assigned by the journal when the manuscript was first received). In the cover letter for the resubmission, thank the editors and reviewers for their feedback and outline the changes you made (or did not make) to the manuscript to address the feedback.
The cover letter for a revised and resubmitted manuscript summarizes the changes to the manuscript. Along with the cover letter and revised manuscript, authors should also provide a response to reviewers , which is a detailed document explaining how they responded to each comment.
These sample cover letters demonstrate how authors can communicate with the journal editor at the initial manuscript submission and following an invitation to revise and resubmit a manuscript for publication.
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I use active voice for cover letter and while doing that I end up with too many "I" and most of the sentences in my letter also begin with "I". This makes my letter quite boring. I would appreciate if you share your suggestion/tips to avoid this while writing a cover letter.
Since cover letter is the first thing that the potential employer notices, I want to write a concise and attractive cover letter. It will be also helpful if you share a link of a well-written cover letter.
Because it's a cover letter, I think it's quite natural that you say a lot about you in it. That's actually not to be avoided, because you want to give the addressee a good idea of your background, your motivations, your interests, etc. In short, you want to show them who you are, so they want to work with you. This is a totally different exercise than usual academic writing.
Now, regarding the redundancy of I , it is a matter of writing style. It probably wouldn't bother me much, but if you want to diminish it for some reasons, here are worthy alternatives:
Instead of starting your sentence with I , just push it somewhere down in some sentences. That way, you avoid the pattern of I as the first word of every sentence.
Looking at your group's wide range of research, I must confess a certain attraction for your recent groundbreaking work on the correlation between beer-drinking and publication rate .
Use constructions that, while retaining the first person, shift from the subject pronoun to other cases:
It has been my intention for a few years now to shift my research interests from pure psychology to experimental psychohistory, and I have thus taken in 2009 a post-doc position at the University of Trentor (group of prof. Seldon)
instead of “I decided a few years ago to move to the field of psychohistory…” . Similarly, you could say
The standard techniques of academic writing… introduce the pronoun once, then shift the discuss to avoid being the actor, e.g. using passive voice.
During my thesis, I introduced a new data reduction technique called XXZ. This algorithm, when applied to large datasets, was used to univocally establish whether data was being manipulated. In particular, results obtained on the 2000 election showed systematic bias against a specific candidate, highlighting its power as a diagnostic tool for real-life applications.
Be aware that there are downsides, though: most of these alternatives are longer than a direct sentence starting with I , which means overusing them could make you sound windy.
One possibility is to use "my" now and then: instead of "I am experienced in ...", write "My fields of experience include ...". Another possibility is to use references to previous sentences: instead of writing "I developed the method of ... . I applied it to the problem of ... ." write "I developed ... . Its application to ... resulted in ... .". Also, instead of writing "I'm interested in the position because ...", write "This position will allow me to ... and benefit my ...". The idea is always the same: look at all other words in the sentence and think of whether one of them can be made the subject without changing the meaning or diluting the "importance" of the sentence. If it can, do it. If not, resort to passive voice and other techniques suggested in this thread. If it is still not satisfactory for some reason, just use "I" and go to the next sentence.
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I am applying to a postdoc and they asked for both a cover letter and a personal statement. I have only been asked for a cover letter before, which contains: An intro on the position I am applying for and how my degrees fit. A second paragraph about what I currently do A third on what I did (how that fits) A fourth on teaching Conclusion and thanking them. So, what is the difference between what I include in my cover letter and a personal statement? Thanks!
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Welcome to Opinion’s commentary for Night 4 of the Democratic National Convention. In this special feature, Times Opinion writers rate the evening on a scale of 0 to 10: 0 means the night was a disaster for Kamala Harris; 10 means it could lead to a big polling bump. Here’s what our columnists and contributors thought of the event, which included speeches by Gretchen Whitmer, Gabby Giffords and Kamala Harris.
Binyamin Appelbaum, member of the editorial board Kamala Harris’s great-nieces, teaching America how to pronounce her name. And Harris herself, meeting the moment with a performance that was confident, principled — presidential.
Josh Barro, author of the newsletter Very Serious Harris’s speech, especially its beginning about her upbringing and her mother. In past campaigns, Harris has sometimes seemed like an empty vessel. Now she’s reintroducing herself in a way that is specific, warm and uniquely American, and that provides a framework to explain the broadly popular values of freedom and justice she’s espousing.
Charles M. Blow, Times columnist Women ruled the night. There were so many impressive, effective women presenting — culminating with Harris, of course — that the remarkable almost became unremarkable. I had to force myself to pause and absorb the fact that I was witnessing a revolution.
Jamelle Bouie, Times columnist The first three nights of this convention were easily the most successful since 2008, but they would have been for naught had Harris missed the landing with an awkward or underwhelming acceptance speech. She succeeded. But other than a moving introduction, where she told the story of her life and family to the viewing public, this wasn’t a speech about the meaning of her candidacy. It was something closer to a State of the Union — a statement of policies and priorities and an indictment of her opponents. It was as if the campaign had offloaded talk of symbolism to other speakers so that Harris could present herself as ready to be president on Day 1.
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Learn the key differences between a cover letter and a personal statement, and how to write them effectively for different purposes. See examples of both.
A cover letter is a letter containing three to four paragraphs that a job seeker or an internship applicant shares with their prospective employer when applying for a job. A cover letter is submitted alongside the applicant's résumé and in many ways complements it. While a résumé lists the applicant's employment and education history ...
Here are the general steps on writing an essay cover letter together with example scripts: 1. Write the accurate inside address. Every cover letter must start with the inside address — the information as to whom and to where the letter is addressed.
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What is the difference between a cover letter and a personal statement? A cover letter is a way of introducing yourself and attempting to "sell" yourself to the company or school you are applying to. It highlights your main qualifications. A personal statement is less formal, more creative, longer and is your own narrative about your ...
Understanding the differences between a personal statement and a cover letter is essential for creating compelling application materials.
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How to Write a Cover Letter That Sounds Like You (and Gets Noticed) by. Elainy Mata. May 10, 2022. EM. Elainy Mata is a Multimedia Producer at Harvard Business Review. ElainyMata. Subscribe.
Some colleges and universities require a supplemental cover letter for your essay. Learn how to effectively write this important part of your application.
Cover letters vs personal statements. Writing a personal statement is more reflective of your professional story, your work ethic and your beliefs. This can be written in a letter format and attached to your CV, but is most commonly included on the CV as a precursor to your job history and experience. Writing a cover letter is the best course ...
Here are some key differences between a cover letter and a personal statement —both important parts of your candidate file. 1. Cover Letter = Them. Personal Statement = You. While to a certain extent every document you submit during your application process is for and about the school to which you're applying, the cover letter presents a ...
Cover Letter & Personal Statement. Cover letters should grab the reader's attention and to generate interest in you as an applicant. It should point the reader to your resume. A resume briefly tells a potential employer what you have done in the past and cites each experience or activity individually. A cover letter, however, can elaborate on ...
In a nutshell, the main difference between cover letter and a motivational letter lies in the fact that a cover letter is typically used in career settings, while a motivation letter is more common in academic settings. In this article, we'll dive into the specifics of each document and provide examples to help guide you on when to use which.
Learn what application and cover letters are, then review a list of differences between each to see which type works best for your application.
Learn how to format a cover letter, including what information to include and how to structure the content. Review our outline and examples to help you create your own cover letter.
What do cover letters for academic teaching jobs typically contain? At their most basic level, academic cover letters accomplish three things: one, they express your interest in the job; two, they provide a brief synopsis of your research and teaching; and three, they summarize your past experiences and achievements to illustrate your competence for the job. For early-career scholars, cover ...
However, the major difference between a cover letter and an application letter lies in the content. We're going to show you the difference between a cover letter vs. a letter of application in terms of their format and structure, content, length and the pros and cons.
The cover letter is a formal way to communicate with journal editors and editorial staff during the manuscript submission process. Most often, a cover letter is needed when authors initially submit their manuscript to a journal and when responding to reviewers during an invitation to revise and resubmit the manuscript.
A cover letter associates your resume with the job you are applying for. A Statement of Purpose is a concise essay, normally about 2500 words in length. In this essay, you get a chance to describe who you are in a way that the admission committee to screen numerous applications in order to select the sharpest, most promising candidates.
53 I use active voice for cover letter and while doing that I end up with too many "I" and most of the sentences in my letter also begin with "I". This makes my letter quite boring. I would appreciate if you share your suggestion/tips to avoid this while writing a cover letter.
This article explains the difference between a cover letter and a resume, and gives examples of each.
Personal Statement vs Cover Letter I am applying to a postdoc and they asked for both a cover letter and a personal statement. I have only been asked for a cover letter before, which contains: An intro on the position I am applying for and how my degrees fit. A second paragraph about what I currently do A third on what I did (how that fits) A fourth on teaching Conclusion and thanking them.
Lawyers for Donald J. Trump had asked to move his sentencing in Manhattan on 34 felony counts to after the election. In a letter, prosecutors disputed many of their arguments. By Ben Protess Kate ...
A cover letter and a cover sheet are both professional documents through which you introduce yourself. While a cover letter is a written message that allows recruiters to consider a candidate, a cover sheet is a brief page of details that appears at the front of a document. By understanding the difference, you can use the appropriate format for ...
Welcome to Opinion's commentary for Night 4 of the Democratic National Convention. In this special feature, Times Opinion writers rate the evening on a scale of 0 to 10: 0 means the night was a ...