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11 Best Administrative Skills for Your Resume (With Examples)

11 min read · Updated on February 15, 2024

Discover the top administrative skills to make your resume stand out

Having strong administrative skills means you're able to plan events and projects, manage time, and keep things organized and running like a well-oiled machine. It also means you come to the table with the ability to communicate and engage with the customers, clients, and stakeholders of a company. 

Though administrative skills are necessary for jobs like Administrative Assistants, Receptionists, and Office Managers, they also add value to virtually any position across the various industries you might find yourself employed in. Since they're highly valued by employers, it benefits you to ensure you highlight sought-after administrative skills on your resume. 

In this post, we cover:

What administrative skills are

Why administrative skills on resumes are important

Some of the most in-demand administrative skills for resumes

How to highlight administrative skills on resumes

Where to include administrative skills on resumes

Administrative skills defined

Administrative skills are a series of qualities that, when combined, allow you to help manage a business or department or run an office. They include both hard skills, like knowing how to use a specific software application, and soft skills, like communication and problem solving. Examples of essential administrative tasks might include communicating with employees, filing, running reports, calendar management, and answering client questions. 

Why administrative skills are important to employers

People with strong administrative skills tend to be reliable self-starters with the ability to organize and manage time well. With a diverse skill set, they're valued by employers because they help organizations to maintain productivity and keep things running smoothly - they're a cornerstone of a company's success.  Any successful business will not only have administrative staff with strong administrative skills on their resume, but will also have other employees throughout the organization that apply these types of skills in their various jobs.

Administrative skills are also some of the most transferable skills between industries and job types. Administrative skills required for a role in the marketing sector would be applicable and transferable to the energy sector, for example. 

What are some of the most in-demand administrative skills for resumes?

When it comes to administrative skills on resumes, there are many that can make you stand out to hiring teams. Here are 11 of the top administrative skills to consider for your resume, and why they're important. 

1. Communication

Communication - both verbal and written - is a daily requirement for virtually any position. Those in administrative positions often need to communicate in different forms with a variety of people, both internal and external to the business, from employees and executives to clients and contractors. 

2. Microsoft 365

We're all familiar with certain Microsoft 365 applications, like Microsoft Word and Outlook. However, those with solid technical administrative skills on their resume tend to be knowledgeable in how to use all applications in the suite, including Excel, PowerPoint, and OneDrive. 

3. Organization

With the many plates employees often have spinning all at once, it's vital they hone in on the administrative skill of organization. In fact, it's one of the most important administrative skills to ensure things run smoothly within a team, department, or business. When you're organized, you tend to have good time management and planning skills as well, which are also sought-after administrative skills on resumes. 

4. Problem solving

We're constantly solving problems every day, including at work. A good problem solver identifies the problem, proposes solutions, chooses the best solution, and implements the it. Strong problem solvers support business continuity, innovation, and inspiration, making it a highly valuable administrative skill on resumes.  

5. Scheduling

Though essentially all employees have to maintain their schedules, administrative positions, in particular, often have the daunting task of keeping up with several schedules at once. In addition to calendar management, Administrators often have to coordinate and schedule meetings, travel arrangements, and events for the teams or individuals they support, making scheduling a vital technical skill to have.  

6. Flexibility

Change is the only constant, as they say, which requires flexibility. Employees need to be flexible to successfully adapt to changing priorities, demands, and requests. Without flexibility, work can be more stressful and productivity can take a hit.  

7. Working well under stress

Tight deadlines, quick turnaround times, multiple requests, several projects all at once, and day-to-day tasks can feel like a lot for any employee. Being able to work well under stress is necessary to stay on top of things without becoming overwhelmed, which can slow things down. When you work well under stress, you also tend to be good at multitasking, another valuable administrative skill. 

8. Customer service

For positions that are customer and client facing, strong interpersonal and customer service skills are necessary administrative skills. This is especially true for service and support-oriented positions. 

9. Teamwork

Though administrative professionals tend to be on point to keep things operating as needed, they do so as part of a team. The same goes for individual contributors who, while being responsible for their own tasks and activities, contribute to the department and generally work as part of a team to accomplish department and organizational goals and objectives. 

10. Detail orientation

When you're managing calendars, sharing business information, planning events, or drafting presentations, you must pay attention to the details to ensure accuracy and efficiency. Mistakes in these areas can be costly - if not in terms of dollars, in terms of added stress and lost time. As such, employers want to know they can trust you to adequately cross all the t's and dot all the i's when they hire you to do a job, making attention to detail an in-demand administrative skill.    

11. Event coordination

Administrative professionals, in particular, are often responsible for planning events of varying sizes. Coordinating company events, holiday parties, staff meetings, and more can all fall under the administrative umbrella. What's great about highlighting event coordination skills is that you're showing several other administrative skills at the same time, including organization, communication, multitasking, collaboration, and problem-solving.

Additional administrative skills for resumes 

The above list is just a launching point to help you get started with your own list of administrative skills to include on your resume. Below are some additional hard and soft skills often found on administrative resumes to provide even more inspiration.

Administrative hard skills for resumes

Office equipment use

Database management

Videoconferencing

Expense reporting

Google Docs

File management

Administrative soft skills for resumes

Decision-making

Interpersonal skills

Prioritization

Active listening

Critical thinking

Open-mindedness

How to highlight administrative skills on your resume

Make a list of your administrative-related skills and accomplishments. Using this post as inspiration, sit down and thoughtfully list all of the administrative skills you possess. From there, make a list of all of the administrative duties and responsibilities you've held, as well as any work accomplishments related to administrative skills you've applied or positions you've held. 

Refer to the job description. Review the job description you're interested in and highlight any administrative skills and experience required. Then, compare that to the list you created based on your work history. Be sure your resume includes the administrative skills and experience you have that align with the job description. This is a great way to incorporate keywords into your resume to pass an employer's applicant tracking system , or ATS, and grab the attention of hiring managers.

Showcase soft and hard (technical) skills throughout your resume. For maximum benefit, highlight both hard and soft administrative skills throughout your resume. Hard skills are measurable and learned skills, whereas soft skills are intangible and difficult to measure, though vital for job success. We discuss where and how to include hard and soft skills in the next section. 

Highlight soft skills through on-the-job accomplishments and achievements. Unlike with technical skills, you don't want to merely list soft skills on your resume. Instead, you want to show off your soft skills through the achievements you choose to highlight. For example, consider the following:

Oversaw and coordinated a 5-hour corporate event for 1,000 employees, showcasing the executive team and highlighting employee achievements and milestones for 2023

This achievement highlights organization, time management, attention to detail, critical thinking, and creativity administrative soft skills, to name a few. 

Where to highlight administrative skills on your resume

Now that you know how to come up with administrative skills to include on a resume, where can you incorporate them? Any of the following are excellent options:

Resume Summary

Skills or core competencies section.

Experience section

Certifications section

Additional sections.

Your resume summary , that sits just below your contact information, is where you can pack a punch to entice resume readers to keep reading. Here are a couple of examples of how to include administrative skills in your resume summary:

Administrative professional example

Administrator with over 5 years of experience working with C-suite executives to navigate organizational challenges and provide solutions to maintain business continuity and operations. Managed up to 15 calendars at one time using effective scheduling, time management, and organizational skills. 

What are some of the administrative skills this summary speaks to? How about:

Communication

Organization

Problem solving

Time management

Stress management

Multitasking

Non-administrative individual contributor example

Focused engineering professional with 10 years of experience in the oil & gas sector. Leverages solid problem-solving skills to address concerns in high-stakes environments, with the flexibility required to adjust priorities and maintain productivity. Organized and led a $2M pipeline construction project to upgrade pipeline requirements, meeting current industry standards. 

Some of the administrative skills that this summary highlights include:

Prioritizing

Flexibility

Attention to detail

It can be beneficial to include a Core Competencies section just below your resume summary to showcase your technical skills, as well pertinent soft skills. For example:

Core Competencies

Customer Service | Microsoft 365 | Quickbooks | Research | Scheduling   |   Enterprise Resource Planning (ERP) | Oracle Applicant Tracking System | Certified Administrative Professional (CAP) | Event Coordination

Alternatively, the hard skills listed could all also go under a Technical Skills section near the end of your resume:

Technical Skills

Enterprise Resource Planning (ERP)   |   Microsoft 365   |   Quickbooks   |   Research   |   ATS Proficiency   |   Event Coordination   |   Scheduling

Avoid being repetitive and listing the same skills in both a Core Competencies and Skills section - only choose one of the two if you don't have different skills to include in each list.

Work Experience section

Another section to highlight your stellar administrative skills is in the Work Experience section. Here's an example that showcases focus, stress management, communication, filing, organization, switchboard management, time management, and more, all in just three bullet points!

Receptionist

ABC Company, Houston, TX

July 2021 - Present

Managed switchboard for three office buildings housing over 750 employees

Answered client questions regarding products and services, handling a high call volume of 40 to 50 calls per day

Spearheaded development of a new filing system for improved organization of client cases related to issues and concerns

If you hold any administrative-related certifications, you can choose to include them in a Certifications section on your resume. Relevant certifications not only showcase acquired administrative skills and knowledge, but also indicate your dedication to professional development. 

Examples of in-demand administrative certifications are:

Microsoft 365

Certified Administrative Professional (CAP)

Administrative Assistant Certification (CAA)

Microsoft Office Specialist Certification (MOS)

Certified Associate in Project Management (CAPM)

Professional Administrative Certification of Excellence (PACE)

Finally, some might choose to highlight administrative skills on their resume by including additional sections, such as:

Volunteer Work

Hobbies & Interests

Extracurricular Activities

Special Projects

Including additional sections on a resume can benefit those who have gaps in administrative work experience, skills, or education.

Top tip: why not check out our Office Administrative Assistant resume example ?

Administrative skills = valuable assets for any resume

Whether you're applying for an administrative position or any other type of position, administrative skills on resumes add value and tend to stand out to hiring managers. Now, you're equipped with some of the most in-demand administrative skills to include on your resume, as well as advice on how and where to incorporate them. With these tips, you'll be landing those interviews in no time! 

Are you representing administrative skills on your resume appropriately? Why not submit it for a free resume review to find out?

Recommended reading:

How to Use a Reverse Chronological Resume Format

How to Check if My Resume is ATS-Friendly for Free

How to Show Promotions on a Resume (with Examples)

Related Articles:

Do Hiring Managers Actually Read Cover Letters?

How to Create a Resume With No Education

Why You Lose When You Lie on Your Resume: Learning From Mina Chang

See how your resume stacks up.

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13 Administrative Assistant Resume Examples for 2024

• Administrative Assistant Resume
• Admin Assistant Resumes by Experience
• Admin Assistant Resumes by Role

Writing Your Admin Assistant Resume

Emma had spent the past few years working hard in NYC, building skills and qualifications as an administrative assistant, but one day she realized she really wanted to move back home to spend more time with her mom. Proud of her progress so far, Emma began looking online for jobs in her hometown and quickly realized she’d need to build a resume that reflected everything she’d learned.

“Where do I begin?” she stressed, whipping up a quick set of search results—including our useful resume tips , which caught her eye immediately. Thanks to her understanding of how to combine large and small tasks for peak organization, she was able to quickly develop a resume and generate a cover letter to impress!

With some determination and our hefty stock of administrative assistant resume examples at hand, soon you can be following up with your brand-new boss, just like Emma!

Administrative Assistant Resume Example

or download as PDF

Why this resume works

• Metrics are just numbers that provide evidence for your claims. They’re easy to read and great at demonstrating your abilities, so try to include numbers wherever you can.
• You can include how many people you collaborated with, how much you improved revenue, and how many staff calendars you managed, to name a few.
• Words like “Microsoft Office Suite,” “Quickbooks,” reporting,” and “organization” are great for assuring employers you’ve got the chops for your future administrative assistant role.

Senior Administrative Assistant Resume

• Luckily for you, there are many Word resume templates and Google Docs resume templates out there—just make sure you have a backup resume on hand in case the employer needs several copies with different layouts.
• Action verbs like “coordinated,” “prepared,” and “maintained” do an effective job demonstrating ownership within your senior administrative assistant resume .

Administrative Assistant II Resume

• Unlike a resume objective, a summary paragraph is a two-to-four-sentence overview of your achievements and successes in the field. 
• If your resume summary is strong enough, it can be the selling point of your entire resume, so it’s well worth spending extra time to make sure this section of your resume is perfect. 
• Focus on including a mixture of different types of metrics, including percentages, dollar values, and hard numbers (such as the number of executive schedules you managed, or the time you saved by streamlining invoicing systems).

Entry-Level Administrative Assistant Resume

• For example, did you lead a club? Volunteer somewhere? Complete a group project while in your classes? There are many options to showcase your leadership abilities!
• If you’re still working out  how to write a resume , just know it’s okay to include non-relevant work experience on your entry-level administrative assistant resume . No matter the role, it can still highlight soft skills like responsibility, time management, and document preparation.

Administrative Assistant No Experience Resume Example

• In your administrative assistant no experience resume, give precedence to achievements such as solving customer issues over the phone, boosting customer satisfaction, accelerating problem resolution, etc.

HR Administrative Assistant Resume

• Now’s the time to radiate a modern and fresh vibe with the Elegant template! Use colors that catch the eye of any reader at first sight. Next, secure the job by adding all the digital HR tools like BambooHR, JazzHR, and Google Workspace to stay ahead of the competition!

Construction Administrative Assistant Resume Example

• Flourish your construction administrative assistant resume with bullet points like “Managed site operations for a $10M+ infrastructure project” and “slashing misalignment errors by 13%” to highlight your ability to supervise large-scale projects and keep important metrics like misalignment errors at a minimum.

Real Estate Administrative Assistant Resume

• Draw attention to your abilities to solve client problems, streamline office operations, bring new business, and so on.

Executive Administrative Assistant Resume Example

• That’s where metrics come in! Include the number of people you worked with or the number of clients you assisted so employers know your experience.
• Change the font, color, and layout to match your preferences and content. Some templates allow for more work experience while others focus more on other sections, so choose accordingly.

Medical Administrative Assistant Resume

• We’d recommend  formatting your resume  using reverse-chronological order to show your most current role first. That way, your future employer sees your most relevant abilities.
• Include your specific experience verifying information, performing billing responsibilities, and recording data. 

Administrative Assistant/Receptionist Resume

• If you’re applying for a company with a casual culture, use vibrant colors, like pink and purple. If you’re applying to work as a criminal defense law firm receptionist, you’d better stick with more professional colors like navy or gray.
• The goal is always to catch an employer’s attention in a good way, and color is a bright, fun way to do that! Whatever color you choose is up to you, but consider your employer when picking out shades. 
• Hard skills (aka specific technical capabilities and training) are more valuable to highlight and easier to quantify, so include them when you can.
• Keywords like “bookkeeping,” “Asana,” and QuickBooks” are great examples of technical skills.

Administrative Coordinator Resume

• Resumes distill everything about you into one page, so you need to organize all your career details into clearly defined sections with headers.
• Make sure you include skills that can be relevant depending on what you read in the job description. For example, workspace management software is relatively universal, so if you’re already familiar with Google Workspace, you’ll likely adapt quickly to Microsoft Office Suite.

Administrative Associate Resume

• Here’s a tip: highlight your achievements in light of the  administrative assistant job description . Look for repeated keywords and phrases that match your experience, then include them on your resume.
• Want to include more skills but don’t know how? Try adding a  hobbies section to your resume  to highlight some of your abilities outside of work. Pick relevant pastimes that might interest the employer (and give you something to talk about during the interview).
• Instead of just saying, “collaborated with department staff to source job candidates,” try adding details like the total number of job candidates you hired, or the number of departments you worked with.

Related resume guides

• Front Desk Receptionist
• Office Assistant
• Receptionist

As an administrative assistant, you’re the person who keeps the day-to-day operations running smoothly. You’re trusted to act as the face of the company for visitors, and you understand the importance of organization. But you might not realize just how important it is to perfect your resume. Your resume is the first thing hiring managers will look at, so ensure it demonstrates your aptitude for the job.

In this section, we’ll dive into four of the main tips we have for improving your resume, including: 

• Administrative assistant skills
• Formatting your administrative assistant resume
• Quantifying your previous impact
• Customizing your resume for each job

1. Include your administrative assistant skills wisely

If you’re unfamiliar with how hiring managers filter applicants, you may be tempted to overlook the skills section on your administrative assistant resume. But, after learning about ATS, you’ll never make that mistake again.

Hiring managers use the ATS, or applicant tracking system software, to narrow their applicant pool. The ATS works by filtering keywords (usually in your skills section) on your resume and matching them to pre-selected words prioritized by recruiters.  Your resume will be rejected if you don’t have enough matching keywords.  

This system works well when there are a lot of job applicants, but it’s understandably a pain for you, the applicant, to deal with. That’s why it’s important to utilize a skills section that incorporates the right  resume skills . You can do this by focusing on the  administrative assistant job description .

Read this small excerpt from a job description and see if you can pick up on the most relevant skills for this particular administrative assistant job. Then, read ahead to see if your skills list resembles ours: 

Optics Fusion is a fast-growing company seeking a self-starter administrative assistant who can recognize tasks that need completion with minimal supervision. The ideal candidate will thrive on interacting with clients and the public while displaying a high degree of professionalism. Must be comfortable working in fast-paced environments and dividing attention between many day-to-day operational tasks. Computer-savvy assistants are encouraged to apply! 

Compare the list of skills you wrote down from this job description with ours :

• Scheduling and organization
• Communication
• Process automation
• Independent worker
• Detail-oriented
• Health insurance
• Computer software

The job you apply for may or may not have similar skill preferences, but there will typically be a common thread of recurring keywords.

Some of the following admin assistant skills will likely pop up in job descriptions:

• Microsoft Office
• Data analysis 
• Financial reporting
• Google Calendar 
• Answering calls
• Multi-tasking

2. Pick the best resume format

Like your skills section, your resume format is important for determining whether the ATS will properly read and file your resume. Aside from the ATS, formatting your resume properly will make it easier for recruiters to read your administrative assistant resume.

To this end, we suggest using  reverse-chronological formatting , with your most recent work experience listed at the top of your resume. This will help hiring managers quickly evaluate your most relevant and (likely most impressive) work.

These are a few other critical elements for your resume formatting:

• Page Length:  Keep your resume to  exactly  one page: no more and no less. 
• Bullet Points:  Bullet points are a useful tool to break up large pieces of text when you’re describing your work experience. Aside from making your resume more visually appealing, they’ll also make writing these sections much easier. 
• Icons/Images:  Have you considered adding icons or images to your resume? Don’t! Recruiters and the ATS both dislike them. 
• Job Title:  Customize your job title for every position to which you apply. It shows that you care enough about the position to put in the extra effort, and hiring managers will appreciate it. 
• Objective/Summary:  If you include one of these, you’ll want to ensure it’s customized (more on this in the next section).

Should you bother with a resume objective or summary?

You might notice that we just hinted that resume objectives and summary statements are optional. While it’s true that they’re not an essential element of an administrative assistant resume, there are a few specific circumstances when they might be helpful. Let’s demystify these optional sections and determine when to consider including one of them on your resume. 

A  resume objective  is a customized two to three-sentence opener typically included toward the top of your resume. In the visual example below, notice how the objective briefly covers the job title, the company name you’re applying to, and why you’re applying to the specific job. We recommend including an objective only if you’re just starting your career or transitioning to another field.

Let’s go over a few of these statements, including both poor and strong examples of each: 

• This is a poor example of an objective. It’s vague and doesn’t mention anything specific that would help the hiring manager. If you’re unwilling to customize your statement, you shouldn’t include an objective. 
• This objective is much better. It’s highly specific, mentioning years of experience, a particular job title, the company name, the candidate’s skills, and how they will contribute to the company. 
• This makes a horrible first impression. Note the misspelled words and abbreviations used. Remember: a good summary/objective can improve your chances of getting hired, and a bad one can do some damage. Do you think a hiring manager would want to hire this applicant?
• Do a little research on the job to which you’re applying. This applicant used their summary statement to demonstrate knowledge about the clinic they’re interested in working for, which hiring managers will appreciate. 

3. Measure your admin assistant work with metrics

Many admin assistant applicants tell us they find it difficult to write their resumes in a way that displays confidence and job capability. Often, the problem is that they’re not quantifying their job impact with metrics (numbers).  Metrics are the easiest way to provide measurable insight into your work performance . As an administrative assistant, there are many areas in which you can include numbers on your resume. Read below for some of the best ways to leverage metrics from your previous roles: 

• Number of people:  It’s a good idea to mention the size of the companies you’ve worked for, including staff size and customer base. 
• Efficiency improvements:  Have you streamlined policies or systems? Orchestrated the switch to a new type of admin software? Has your work saved a significant amount of time? 
• Scheduling:  How many meetings do you schedule per week? Of how many executive calendars are you in charge? Do you set up appointment reminders for clients, and, have these reminders reduced the rate of late/missed client meetings? 
• Billing:  Do you process customer/patient/insurance billing? If so, how much money are you charged with managing? Do you compile expense reports? 

Now that you’ve thought through areas of your job from which you can pull metrics, read through these sample work experience bullet points to get a little more inspiration:

• Met 95% of project deadlines by mitigating all engineering hurdles and roadblocks
• Provided remote troubleshooting to customers over the phone with a 90% success rate, resolving calls in less than 7 minutes
• Managed 3 essential projects that facilitated more than $5 million in annual revenue

4. Modify your resume for each admin assistant job

We’ve mentioned it a few times, but it’s so important we’ll repeat it:  you must customize your resume for each job to which you apply . After all, administrative assistants have widely varying job responsibilities, and you should take the extra step to best align your resume with the specific job for each application you submit. Fortunately, you don’t have to change your entire resume, but let’s go over the areas you should customize: 

• The objective/summary:  Without a doubt, if you include a resume objective or summary statement, you’ll need to customize it. Focus on highlighting relevant skills for the position, and mention the company name. One warning—always tailor this section before you submit your application. Please don’t be the person who forgets to change the company name before submitting it to multiple jobs!
• Skills:  Customize your skills section by referencing the job description. Usually, hiring managers are upfront about the desired skills required for the job. 
• Job description bullet points:  You can alter your job description bullet points to emphasize different types of administrative assistant jobs. For example, highlight your efficiency and time management for jobs that require multi-tasking and the ability to work in a hectic environment. Other positions, such as medical assistant jobs, may be more concerned about billing, policy compliance, and patient privacy. 

Administrative assistant resume

• Focus on covering key areas such as your computer and software literacy, customer relations, scheduling, financial reporting, billing, internal communication, and hiring. 
• If the job description mentions that some aspects are more important than others for the role, you can emphasize them more heavily. 

Entry-level admin assistant resume

• For example, you may want to highlight your ability to get along well with others, your organizational skills, and your ability to stay organized. 
• This savvy entry-level candidate absorbed excess white space with a metrics-packed internship.

Executive admin assistant resume

• Executive administrative assistants typically work on more complex, higher-stakes administrative issues. Demonstrate your increased work responsibility. 
• You need to format your executive resume using the reverse-chronological format, which will best showcase your career growth. 

Medical admin assistant resume

• Focus on highlighting your capacity to manage insurance billing and claims. 
• Do you have an understanding of electronic medical records (EMR)? If yes, you should consider including it on your resume. 
• Demonstrate your understanding of important skills for admin assistants specific to the medical field. 

Notice this applicant’s mention of keyword skills like HIPAA and EMR.

Senior admin assistant resume

• Ensure you showcase skills that set you apart from less experienced administrative assistants. 

Our parting advice for your admin assistant resume

You should be proud of yourself for taking your resume seriously! You’ve made it to the end of this guide, and you’re on the right path to creating your best, most professional administrative assistant resume yet!

Let’s review the four main tips we’ve covered in this guide as a quick recap.

We’ve discussed how to build your skills section, how to format your resume for the ATS, how you can add metrics, and why you should modify every administrative assistant resume you submit.

With these tips in mind, upload your resume to our free  resume checker  to see how your masterpiece can be improved with our AI-powered tips. If you’re thinking about starting your resume from scratch, try our  AI resume builder , where you can begin the process with built-in AI-powered tips and proper formatting. 

Administrative Assistant Resume [2024] - Guide & Examples

Like the look of Jeremy’s resume? Create your own professional administrative assistant in minutes with these easy-to-update templates here.

Administrative Assistant Resume Writing Guide

Administrative Assistant? Congrats – you’re a total office hero.

A recent survey of more than 600 managers in the U.S. and Canada revealed that administrative assistants save their managers eight hours of work time each week.

With this kind of impact, it’s no wonder that 75 percent of managers told that same survey the responsibilities of administrative assistants have increased in the past five years. 

The beauty of these roles is how they give you a chance to work with almost every part of a business and build relationships with colleagues across teams and departments. 

In many senses, they act as a career stepping stone within that company and beyond.

Sounds great right, but what exactly do administrative assistants do? 

• Doing administrative and clerical tasks (such as scanning or printing)
• Preparing and editing letters, reports, memos, and emails
• Running errands to the post office or supply store
• Arranging meetings, appointments, and executive travel
• Answering phone calls and taking messages
• Maintaining folders on servers
• Recording meeting minutes
• Liaising with teams and units
• Tracking petty cash
• Covering reception

You can use the list above to help you brainstorm duties and tasks for the Work Experiences section of your resume (more on that – and our tip to reframe tasks as achievements – soon). 

A great Administrative Assistant is a little like a Swiss Army Knife; able to solve a range of problems with the right tool at the right moment. 

Does that sound like you? 

If you need to create a modern and professional resume to showcase your skills for a role like this, this guide will take you through:

• How to present your contact information
• How to write a strong resume summary
• The 23 hard and soft skills hiring managers want
• Highlighting administrative assistant achievements

Let’s delve into why Jeremy’s resume works so well and how you can use the same features to make your own resume shine too. 

Looking for a resume example for a different position? Check out this list:

• Office Assistant Resume
• Executive Assistant Resume
• Consultant Resume
• Accountant Resume
• Bookkeeper Resume
• Business Analyst Resume
• Financial Analyst Resume
• Bank Teller Resume
• Banking Resume
• Career Change Resume

1. How to present your contact information

Let's get this out of the way quickly, because you know your own contact information better than we do. 

Include your email address, phone number, and location in the header of your resume. 

Drop the street address and city info, though. If you have a professional website, blog, or well-maintained LinkedIn profile, add them to showcase your skills and experience. 

2. How to Write a Strong Administrative Assistant Resume Summary 

Let’s start with a really important part of all resumes – the summary. 

Your summary is where you highlight your skills and how they can bring value to the employer. 

Let’s look at Jeremy’s resume. 

See how he describes himself as ‘technologically savvy’ and ‘goal-oriented?

This lets employers know he will be able to get up to speed quickly on any special technology they use and that he’s committed to getting tasks finished. 

Jeremy also writes that he’s ‘driven’, ‘motivated’ and ‘skilled in prioritizing tasks independently’. 

It’s great that he’s highlighted his ability to complete tasks without supervision, because administrative assistants are regularly delegated tasks by supervisors and managers across different teams. 

Above all, Jeremy’s summary is specific. 

If you compare the specific and vague summaries below, you can see immediately which one is more appealing. 

Emotionally intelligent and computer-savvy Administrative Assistant with an Associate’s degree in Business Administration. Strong interpersonal skills and a lifelong focus on supporting others and helping them shine.

Administrative Assistant seeking to use her skills and experience to benefit an organization that is making the world a better place.

Check out our writing a resume summary guide , if you want more help with this part.

3. The 23 Hard and Soft Skills That Hiring Managers Want

What about your skills?

Our editor has three different Skills sections to choose from: Skills, Hard (Technical) Skills, and Soft Skills. 

Note: By clicking on Layout in the top menu, you can choose the “ Custom Layout ” and have a drag & drop feature to adjust the sections as you need.

It’s best to include a general Skills section and then choose between Hard or Soft Skills based on the needs of the job. 

Administrative assistants need a lot of soft skills to shine in these roles. Here’s some that you may want to highlight on your own resume. 

• Microsoft Word, Excel, Outlook, Powerpoint, SharePoint
• Database management
• Calendar management
• Quickbooks and Xero
• Proficiency with photocopiers, scanners, and projectors
• Accurate data entry
• Inventory and supply management
• Editing and Proofreading
• Billing and record-keeping
• Business Knowledge
• Communication (written and verbal)
• Prioritization and problem-solving
• Organization and planning
• Research and analysis
• Attention to detail
• Customer service
• Phone Etiquette
• Emotional Intelligence
• Responsibility
• Teamwork and delegation
• Management and training
• Flexibility and efficiency

4. Highlighting Administrative Assistant Achievements

When you're customizing your resume to best fit a company and its job advertisement, it can become easy to slip into using the listed tasks and responsibilities to summarise your own past duties. Avoid this – because it’s a missed opportunity. 

Think of your work experience section as less of a list of ‘things you did’ for a past employer and more like a summary of your biggest achievements and contributions while at that employer. 

Look at how Jeremy does this.  

He highlights how he managed a senior HR director’s schedule, planned company events, and even designed surveys while he was working at Melmark. 

Note: If you are looking for inspiration or need help, you can click on “ Tips ” in the left menu of our editor.

Here’s some better (and bad) examples to help you craft your own:

• Developed policies that saved the company 500 hours a year.
• Trained two interns in office tasks which later became full-time employees.
• Maintained appointment calendar for 12 conference rooms.
• Unlocked the office each morning.
• Made travel arrangements.
• Wrote letters and emails.

Ready to create your administrative assistant resume now? 

Suggested reading:

• Best Skills to Put on a Resume
• How to Optimize your LinkedIn Profile to Complement Your Resume
• How to Start a Cover Letter - 4 Tips for the Perfect Opening

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Applying for an Administrative Assistant Job? Here's How to Write Your Resume (Example Included)

Administrative assistants play a crucial role in keeping a team, department, or office running, often specializing in managing important functions like maintaining files, booking meetings, and greeting visitors so that the people they support can focus on their own specialties. Office assistants are often seen as the “go-to” people in the office. And for good reason—countless tasks and responsibilities fall under their job description.

Being an administrative assistant allows you to flex your organizational muscles, leverage your talent for multitasking, and interact with clients and colleagues at every level of an organization. It can be a fantastic job for someone fresh out of college or returning to the workforce as it allows you to cultivate a diverse array of highly transferable skills. But this field also offers loads of opportunity for growth and variety, enabling you to build a long, happy, and successful career in office support.

Whether you’re just starting out, making a career shift, or looking to develop an already established career in the administrative space, you’ll need a resume that showcases your most relevant skills and transferable work experience.

Here’s how to write a fantastic administrative assistant resume to land your next job.

Learn to Beat the (Applicant Tracking) System

When you apply to a job online, your resume usually gets submitted to an applicant tracking system (or ATS for short). These programs scan your resume for specific terms (like “administrative support” or “calendaring”) to determine whether or not your experience is a match for the company’s needs. If you don’t have enough relevant keywords on your resume, the ATS might automatically reject your application—even if you actually have the right experience. It’s far from a perfect system.

The good news is there are ways to work with the ATS to ensure that your resume gets in front of a real human. Tailoring your resume to reflect the job duties listed in each posting is a great place to start because it ensures that you’re incorporating relevant keywords.

I know that updating your resume for every opportunity might sound cumbersome, but it’s actually a lot easier than you might think! Just remember this golden rule: If a job duty is listed in a job posting and you have experience performing that particular job duty, then it belongs on your resume.

Another great way to ensure that your resume makes it past the ATS is to incorporate keywords that are common to administrative assistant job postings. Here are a few examples to get you started:

• Administrative Support
• Calendaring
• Customer Service
• Drafting Emails
• Meeting Coordination
• Meeting Minutes
• Microsoft Office Suite
• Office Support
• Proofreading
• Social Media
• Travel Arrangements

Be Specific About Your Experience

While administrative skill sets are highly transferable from one company or industry to the next, administrative assistant jobs aren’t one size fits all. So in addition to reading up on your work experience, recruiters might be especially interested in learning additional details about your past jobs, like:

• The types of industries you’ve worked in (e.g. pharmaceutical, tech, or housewares)
• The company or office size (e.g. 20-person office or 300-person company)
• The departments you’ve supported (e.g. sales, marketing, or human resources)

Take a look at the example resume below to see how you can seamlessly incorporate these details into your own resume.

Write Compelling Bullet Points Full of Details and Numbers

Because administrative assistants play a vital role in the daily functions of most offices, you might assume that everyone knows what you do. But you still have to be specific. So rather than writing general bullet points and expecting recruiters to know what they mean, take this opportunity to tell a story about your unique experiences. I’ll give you an example.

Say you were responsible for ordering lunch at your last job. You could write a vague bullet point like “ordered lunch for the office” or you could really spell it out by saying something like “coordinated daily lunch orders for 15-person office while accommodating dietary restrictions and staying within $3K monthly budget.” Both bullet points describe the exact same job duty, but the latter paints a vivid picture using specific details and numbers. Plus, it’s way more interesting to read!

You can fill your resume with compelling bullet points using this simple formula:

• Action verb + job duty + corresponding detail, metric, or outcome

Quantifying your experience by using numbers, metrics, or percentages to describe your job duties or accomplishments wherever possible is a great way to jazz up your bullet points. Feeling stuck? It might be helpful to keep these questions in mind as you write:

• How many people were impacted?
• Did I finish this on time or within budget?
• Did I save the company time, money, or hassle?
• How often did I perform this task?

Spotlight Your Specialties and Technical Know-How

Are you a PowerPoint savant? A whiz at finding great airfare or hotel rates? Do you excel at Excel? Whatever your specialties might be, they’re worth highlighting on your resume. Creating a dedicated technical skills or areas of expertise section will help prospective employers to fully understand the breadth of value and experience you bring to the table. So don’t discount your fluency in Microsoft Office Suite or your event-coordinating expertise.

Not sure what to include? Try reading through a few job postings to get a feel for the technical skills or specialties that are most coveted and making a list of the things you have experience with. These sections are also easy to edit as you’re tailoring your resume for a specific job posting.

Looking for administrative assistant jobs? Search on The Muse .

A Few Basics to Keep in Mind

Use a single page, chronological layout. While there will always be exceptions, a single-page chronological resume , which lists your experience in reverse chronological order, is usually the way to go. Recruiters love simple, straightforward resumes that are easy to read (and scan). The truth is many receive hundreds of resumes for every job posting they manage, and they just don’t have time to read through multiple pages or decipher complicated layouts.

Make your sections easy to scan. Dividing your resume into clearly defined sections will make the content of your resume much easier to digest. Try using bold lettering, underlining, or centering each heading to make each section stand out. Most resumes will include your name and contact information at the top and sections dedicated to your work history, technical skills, and education. You might also include a summary or areas of expertise section, depending on your experience.

Consider a key achievements callout. If you’ve had the opportunity to work on special projects (like office moves, company events, or new system rollouts), you might want to consider creating a special subsection to highlight these accomplishments. You can see this in action in the example below.

Don’t forget to proofread. Some recruiters will automatically reject resumes with typos or mistakes. Don’t let that happen to you! Always give your resume one final look before you submit an application—even if you’re sure it’s flawless. Better yet, ask a friend, family member, or trusted colleague to proofread it for you.

New to the Admin World? Read This!

If you’re looking to land your first-ever administrative assistant job, you’re going to need a resume that captures your transferable skills and highlights your most relevant experience in a way that recruiters can easily understand. Don’t make them scour your resume in search of transferable experience—spell it out for them! Here’s how:

1. Use a Summary.

Summaries are a great way for new job seekers or career changers to explain how they see their seemingly unrelated experience will translate into a new role. As you write your own, be sure to play up your relevant soft skills, mention your most highly transferable experiences, clearly state your intentions, and try to keep it short and sweet (just a couple of lines). No sweat, right?

Let’s say you’re a recent graduate who’s worked summer jobs as a sales associate at a retail store and a front desk attendant at a local hotel. Here’s what your summary might look like: “Outgoing, organized, and detail-oriented recent graduate with two years of experience managing files, drafting correspondence, conducting internet research, and interacting with guests in the retail and hospitality space. An adaptable multitasker looking to blend customer-facing experience with office support skills in an entry-level administrative assistant role.”

2. Identify Your Transferable Skills

No matter what your past work experience looks like, I’ll bet you've had a fair amount of exposure to administrative work. Whether you’ve worked in retail or food service, spent a semester as a teacher’s assistant, taken on a leadership role with an on-campus club, or volunteered at your child’s school (just to name a few examples), chances are you’ve already performed at least a few admin-related duties. Skills like answering phones, greeting customers, taking orders, planning events, scheduling meetings, managing files, and creating PowerPoint presentations are all highly transferable. Before you sit down to write your resume, make a list of all your relevant skills.

3. Consider an alternative layout.

I know, I just said that recruiters tend to prefer a traditional reverse chronological format. But if you’re new to the workforce or have a less-than-cohesive work history, you might want to consider an alternative layout.

If this will be your first-ever office job and you don’t have much (or any!) directly relevant experience to speak of, a functional resume might be the way to go. Functional layouts allow you to keep the focus on your education and relevant skills (like making phone calls or organizing files), while taking the focus off your dates of employment or past job titles.

Fresh out of college? You might try a combination resume , which will enable you to highlight your relevant skills first in addition to featuring your education, relevant project work, and work experience (summer jobs, on-campus involvement, and volunteering all count!) to make the strongest case for your candidacy. You can read up on the merits of each option here .

Administrative Assistant Resume Example

While everyone’s resume will look a bit different, the below example should give you a feel for what a great administrative assistant resume looks like. You’ll notice that this hypothetical candidate has used dedicated subsections and compelling bullet points to incorporate details about the companies they’ve worked for, who they’ve supported, their specific job duties, their notable accomplishments, their technical skills, and their education. They’ve even managed to fit everything on a single page by condensing their less recent experience and focusing on what’s most relevant.

Download a sample administrative assistant resume

Administrative assistants are the backbone of an office, often managing multiple critical tasks throughout the day. And that’s something to brag about! Your administrative support experience is both valuable and essential, so why not celebrate all of the wonderful skills you’ve accumulated on your resume?

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Administrative Assistant resume examples & templates

Applicant Tracking Systems

Industry-specific knowledge, common hard skills, common soft skills, format counts.

Administrative assistants play a vital role in a wide variety of industries, keeping things running smoothly by supporting executives with a broad array of tasks. If this is your field, you’re organized, detail-minded and thorough — qualities that will serve you well in preparing an administrative assistant resume.

The range of industries in which you can work as an administrative assistant means you can find an environment you enjoy and gain industry-specific knowledge. The bar for entry is a high school diploma, so an administrative assistant job is a good choice, whether it’s a permanent career or a stepping stone to something greater. By understanding  how to write , design and customize your resume for specific jobs, you can find the position that’s right for you. 

In this guide, we’ll discuss all the considerations to preparing a winning administrative assistant resume, including how to: 

• Beat Applicant Tracking Systems designed to weed out resumes
• Explain your experience in the best light
• Grab the attention of those with the power to hire
• Format your resume to make the most of limited resume space.

What does an administrative assistant do?

Administrative assistants used to be called secretaries, but today that term is usually considered a bit outdated. However, many of the responsibilities are the same, including handling correspondence, managing the boss’s schedule, booking travel, filing, bookkeeping and answering phones.  

The median salary for secretaries and administrative assistants in 2020 was $40,990, according to the U.S. Bureau of Labor Statistics (BLS).

Unfortunately, the job outlook for this occupation is poor. According to the BLS, jobs for secretaries and administrative assistants are expected to decline 9% from 2019 through 2029 . This is in part because new technology allows office staff to prepare their own documents without assistance, and in part because many administrative assistants now support more than one executive.

The scarcity of jobs in this field in the decade ahead makes it all the more imperative that you prepare a standout resume to compete for a shrinking number of jobs.

How to write an administrative assistant resume

What are Applicant Tracking Systems (ATS) and why are they so important? These are algorithm-based systems that sometimes reject resumes before they ever get into the hands of a hiring manager. ATS software hunts for keywords related to skills that employers prioritize in future employees. Since employers receive an average of 250 resumes for each job opening (according to Glassdoor), they often do not have the time to read each one. Instead, they rely on ATS software to do the resume sorting for them. Your first job is to target the keywords in job descriptions and use them in your administrative assistant resume. To do that, you should analyze each job description and highlight any skills or qualities that the employer requires. Then, use those exact words in your own administrative assistant resume.

Alongside these general skills, you may need to have knowledge of the specific industry in which you work. According to the BLS, the top 5 environments for administrative assistants are:

• Healthcare and social services agencies
• Educational services of all types
• Professional, scientific and technical services
• Religious, grant-making or civic organizations.

Each of these environments has a set of terminology and rules under which it functions. You may already work in one of these fields, but even if you don’t have specific knowledge, you can study up before you head into an interview if your resume is well targeted. Remember these skills and keywords because ATS programs are searching for them. Use industry-specific language to  customize your resume when you can, using words that employers have written into their job descriptions. 

Summary resume example: get noticed

Your resume summary, also known as a profile, is especially important because you need to show off your personality. Here is where you make yourself sound great. Don’t be shy. This resume guide will walk you through the steps to get it done. Why a summary? Because you don’t have much time to impress and you want to distinguish your resume from the start.

A resume summary should highlight your soft skills while injecting a bit of professional personality. The rest of your resume will be focused on your experience, education and skills, with little room for creativity, but here you have a chance to make yourself known and get human resources to take a longer look at your resume.

Since you may be the first person with whom visitors to your office interact, it is in your best interest to feature your personality on your administrative assistant resume. Are you cheerful, calm, eager to help, a problem-solver? Highlight those qualities in your resume summary. Include your past professional achievements in this section as well. 

Three out of four senior managers said the responsibilities of their office support workers has increased in the past five years, according to an OfficeTeam survey . 

Whether you are just entering the workforce or are a seasoned professional, administrative assistant positions are a great launching pad for learning new skills and advancing. The OfficeTeam survey also found that 64% of bosses believe the path to career advancement for administrative assistants is better than it was five years ago.

Employers and recruiters want to know how you will enhance the office environment with your skills, knowledge of the field, and personality, so show them in your administrative assistant resume summary. 

Proficient Administrative Assistant with over 7 years of office experience, specializing in administrative work, problem solving, planning, and optimal assistance. Known for increasing productivity and relieving workload of managerial staff. Proven efficiency with an ability to quickly learn and navigate any computer software program, or office filing system. 

Employment history resume example: show what you know

This section is more challenging if you are starting or changing your career as an administrative assistant, but no matter your job history, you can craft a skill-focused experience section that shows off your value. Your first step here is to think about each job you have had, whether it be full time or an after-school position. Instead of writing a job description, think in terms of accomplishments and skills. 

Analyze the description of the job you want. Describe career successes that illustrate the skills the employer is looking for. Think about how you used those skills to the organization’s advantage. For example: How did you use those skills to streamline office processes?  On your administrative assistant resume, link as many of those skills to your previous years of experience. Check out our administrative assistant resume example block below to see more samples of how to do this.

If job descriptions seem too vague or too wordy, here’s a way you can cut through the mess. Try using a word cloud program such as Wordle or WordArt. Paste the job description into it. The more often a word is used, the more important it is to the employer. Follow the pattern to implant keywords into your resume.

Here are some goals of a well-written work history section :

• For example: performed instead of did; reconciled data instead of found errors
• For example: If you helped save money by eliminating paper waste, give specific details about how much you saved and how
• Highlight problem-solving and how your solutions got results
• Illustrate your expertise

In many of the jobs you have done in the past, you may have accomplished goals that will translate to an administrative assistant’s role. Don’t be afraid to list jobs outside your field, as long as you point out the way that experience will make you an asset in your new job. 

If you have experience as an administrative assistant already, you have a leg up. Make sure you play up the value you brought to your previous and current places of work. Check out our adaptable samples for an administrative assistant resume below.

Administrative Support Assistant at Space Corporation, Dallas 2010 - Present

• Served as a direct assistant to Production Supervisor, supporting all aspects of production and office management.
• Trusted to analyze and interpret data, and handle all shipments, deliveries, and material orders.
• Known as the “go-to person” for all departments including Quality Control, Accounting, and Management.
• Worked to alleviate executive overload by handling all customer interactions for company including walk-ins, email, phone, and fax interactions.
• Coordinated and scheduled all company meetings, appointments, interviews, and inspections.
• Problem solved for each department to maintain timely completion of parts and meet strict deadlines.
• Worked to ensure quality service and addressed and resolved all customer issues.

Administrative Assistant  at A&C Machine, Austin 2007 - 2010

• Reported to Operations Manager and assisted shop and office personnel.
• Performed a range of administrative duties from maintaining production schedules to purchasing supplies and hiring vendors.
• Implemented problem solving skills to work through employee, customer, and managerial staff issues and challenges.
• Directed workflow, acting as intermediary between all departments by arranging conference calls, scheduling meetings, composing correspondence, and managing calendars.
• Supported an efficient production system in a fast paced environment by accurately processing all new orders, and delegating tasks as each order required.

Office Assistant at Gary Manufacturing, Austin 2005 - 2007

• Served as an assistant to all administrative personnel and acted as a first point of contact for visitors and customers.
• Managed telephone and email communication systems and maintained office supplies ordering office supplies with accuracy.
• Decreased supply costs by properly managing inventory, obtaining quotes, and purchasing appropriately priced products.
• Recognized for assisting customer inquiries immediately.

Skills section resume example: highlight your abilities

An administrative assistant’s responsibilities can vary widely depending on the environment, but you want to impress employers by focusing your resume on the qualities employers really want. We’ve already mentioned word clouds. They are very valuable when trying to decide which skills to list. They also give you a leg up in passing the gatekeeper, the ATS. Your skills section should be specific to the job you seek. 

Consider moving this section up, especially if your experience section is thin. More than 40% of recruiters like to see the skill set at the top of a resume, according to Careerbuilder. Try not to repeat skills you have already mentioned in your experience section—you don't have a lot of space, so use it to your advantage by adding new information.

One great feature of a career as an administrative assistant is that your skills in one area can translate into a job in another. What do administrative assistants do? That can vary from job to job, but here are some responsibilities:

• Entering and maintaining data and files using spreadsheets or paper copies
• Preparing and editing documents including memos, letters and reports
• Answering phones and taking messages
• Scheduling appointments, meetings, and events on an electronic calendar
• Sorting and routing mail, faxes and packages
• Making travel arrangements

Some skills and experience are common for most jobs as an administrative assistant. First, let’s look at some examples of those:

• Administrative support
• Inventory Control
• Event Planning
• Editing and Proofreading

Hard skills are quantifiable skills necessary to do your job. They are usually things you can learn by taking a class, such as bookkeeping, editing or word processing. Here are some sample hard skills for your administrative assistant resume:

• Software expertise: Administrative assistants perform many duties using word processing, calendaring, spreadsheets, and perhaps even presentation software. Expertise in Microsoft Office products and Google Drive may be a must.
• Social media knowledge: In today’s world, many companies use social media for marketing and communication. Being savvy in this area can be a big plus.
• Editing, spelling, and grammar: Yes, you can and should use spellcheck and grammar check, but they are not perfect, so basic writing skills are necessary.
• Data entry: This overlaps with software expertise, but it also requires that you understand the data well enough to know where to enter it and whether it makes sense. You must be able to flag faulty data or recognize when an input error has been made.

More than 90% of companies use social media for marketing purposes, according to Statista .  

Soft  skills  are often referred to as “people skills.” Here are some sample soft skills for administrative assistants:

• Communication: You may be the face of the office to clients. You must be professional and efficient while maintaining a cordial attitude, but that is just the beginning. You will be the point person for the office staff as well. You must handle communication among workers with different jobs and needs in a timely and effective manner.
• Time management: It’s your job to keep things running smoothly and efficiently.
• Organization: This ties into time management. The more organized you are, the less time will be wasted. Juggling many details is a key part of an administrative assistant’s work.
• Planning: You may be responsible for scheduling meetings. It may sound like a cinch, but it requires coordinating attendees’ availability, finding a space for the meeting, making sure presentations are ready, and sometimes arranging for food service.

• Be specific; name computer programs you know
• List skills mentioned in the job description
• Add details for any skills that are not self-explanatory.
• Use generic terms such as word processing software
• List skills unrelated to the job you seek
• Abbreviate or use acronyms
• Waste space listing irrelevant skills

Some 70% of resumes are never seen by a person. Quality keywords count! This is a keyword-intensive section, so be mindful to make it fit the job position.

Education resume example: more than a degree list

The education resume section bears more weight for career starters, but no matter where you are, you can use it to your advantage. A high school diploma is your entry point into this career, but you may have taken classes that boost your candidacy above others.   

Consider taking a class to increase your skills. Community colleges offer many career classes and certificates that can enhance your resume. 

Here are some examples of information that can be added to this resume section:

• High school career classes related to your target industry
• Computer classes
• Training classes and seminars from previous jobs
• Awards, honors, scholarships or certificates you have earned

Finally, did you graduate with a stellar grade point average? Consider adding it. It shows your determination, organization and ability to rise to the top.

Associate of Business Administration, Acton School of Business, Austin 2008 - 2010

High School Diploma, Edward Johnson High School, Austin September 2004 - May 2008

Choosing the correct CV format and resume layout

If you’ve followed all the advice here, making sure your resume conveys the right skills and experience for an administrative assistant position, you’re almost done. But there's one more important step: choosing a resume format. The right CV format and resume template help you make a great first impression and offer a sample of your communication skills. 

Jumbled formatting, spacing, or clashing colors are all examples of reasons recruiters will reject your administrative assistant resume. For administrative assistants, clear communication is one of the most important skills. Unprofessional formatting leaves employers with a poor example of your ability and the impression that you’re not cut out for the job. Try to choose a resume format or template that mimics the professional tone of the potential employer.

Resume.io’s templates cover a range of fields. Check out our professional examples for formal industries, our basic options when simplicity is key, and our creative samples or modern templates for more forward-thinking positions. 

There are several advantages of using a resume template. For example, Resume.io's templates are filled with pre-written sample sentences specifically for administrative assistants. With our  resume builder tool , you'll be able to easily switch between different templates, depending on the type of company. Whatever template you use, keep it clean. You want recruiters to easily scan your resume, see your accomplishments and imagine you as their next administrative assistant.

No matter how good spellcheck is, it won’t catch everything. Carefully proofread your administrative assistant resume, or have a friend or colleague do it. Some of the key skills of an administrative assistant are basic English spelling and grammar. Make sure you show yours off.

With Resume.io’s collection of templates, you don’t have to be a designer or a formatting expert to have a great-looking resume. Choose from among the many resume template samples. Think about your strengths and choose a  CV format  that best highlights them. Then use the builder to customize your resume template. 

Key takeaways

• Administrative assistant jobs vary greatly depending on the environment and field.
• Your resume summary gives employers their first impression of who you are and what you bring to the table.
• Use the experience section to highlight your accomplishments instead of describing your jobs.
• Make your education work for you. In addition to listing your schools and degrees earned, consider breaking out relevant classes and achievements.
• Analyze each job description and list skills accordingly. Highlight industry-specific knowledge on your resume.
• Keep a focus on getting your resume past the ATS.
• Use a resume template to design a visually appealing, uncluttered, and easy-to-read resume format.

More related administrative resume examples:

• Production assistant
• Call Center agent 
• Office Administrator 
• Customer Service Representative
• Personal Assistant 
• Office Assistant 
• Receptionist
• Office Clerk
• Office Manager
• Office Secretary

Beautiful ready-to-use resume templates

Administrative Assistant Resume Guide & Samples

Looking for a new Administrative Assistant Position?

The first step to getting an interview is to make sure your resume stands out from the rest. To get there, we made a few Administrative Assistant resume samples and a full explanatory resume guide to make sure you start your resume based on proven examples.

You will be lined up for interviews in no time!

What you can read in this article

23 Administrative Assistant Resume Examples

(Free resume sample downloads are at the bottom of this page)

Administrative Assistant Resume Guide:

Resume sections.

1. Contact Information: Name, Address, Email Phone Number, Driver's license

2. Professional Summary: 1 – 3 sentences giving a broad overview of your background, years of experience as an Administrative Assistant, the industries you have worked in, and the people you have supported. (see below)

3. Employment History: Showcase your employment history. Include the company name, your title, the dates of employment, and a list of your daily responsibilities.

4. Education/ Certifications/ Coursework/ Training: It is not necessary to have any type of academic degree to be an Administrative Assistant. If you have a degree though, add it here!

5. Key Skills: List of key skills that you possess that align with the job descriptions you are applying for. (more on this later)

What to Highlight

There are a number of things that are important to highlight in your Administrative Assistant Resume. These will make sure potential employers know if you are a good fit.

The first thing to include in your resume is the type of industries you have worked in.

While the main clerical duties will be the same in nearly every company, some industries, like legal, require more specialized tasks.

Make sure you include the industries you have worked in throughout your resume, including in the summary at the top and in your professional experience section.

Next, you should explain who you have experience supporting. Some Administrative Assistants support executives, some support specific managers, and some support an office as a whole.

Under each position description, including who you were supporting. If you were supporting specific people, including their names, department, and titles, as well.

You also need to include the types of specialized tasks you are familiar with. If there was anything you were responsible for that was outside of the normal Administrative Assistant responsibilities, including arranging travel, running personal errands, or giving presentations, you will want to include that in your skill summary and in each position description.

Lastly, you should include the types of software and tools you know. This will probably include Microsoft Office products, including PowerPoint, Excel, Outlook, and Word.

This should also include any relevant hardware, such as printers, phones, and fax machines.

How to write a Professional Administrative Assistant Summary

Your Professional Summary, also known as a Career Objective, is the first thing an employer will read on your resume. It is essentially an appetizer to get them ready for what’s to come.

Since hiring managers are on a tight schedule and don’t have a lot of time to spend looking at each resume, you need to make sure you draw them in within the first few words.

Your Professional Summary should give the reader a broad overview of your past work experience, your areas of specialty, and what you are looking for in a position moving forward.

Start your professional summary with your title , such as Senior Administrative Assistant, followed by your years of experience .

Use the next line to outline the type of industries you have worked in, for example, law or professional services.

Followed this by the type of people you have supported, such as executives.

For the third line, add what responsibilities you are most proficient with, making sure to include the key responsibilities that are in the job descriptions you are applying for.

Administrative Assistant Career Objectives:

4 years of experience.

“Administrative Assistant with 4 years working for a staffing & recruiting company. Extensive experience supporting sales, recruiting, and managerial personnel. Known by peers and supervisors for the ability to accommodate office visitors, schedule and facilitate meetings, and inventory and order office supplies.”

10 Years of Experience

“Senior Administrative Assistant with 10 years in the law and professional services industries. Extensive experience supporting attorneys, executives, as well as offices as a whole. Known for a superior ability to organize schedules, make travel arrangements, and maintain a rigid filing system.”

Administrative Assistant Responsibilities

After finishing your Professional Summary, it’s time to move on to your Professional Experience section.

If you are going with a chronological resume format, you are going to start with your most recent position at the top.

For each position, include the name of the company you worked for, your position title , the dates of employment (including month and year), and a list of your daily responsibilities .

Even if you were doing the same thing at different companies, don’t repeat responsibilities in your position descriptions. Instead, divide the responsibilities up so you don’t have the same list of tasks over and over again.

To help you out, we have included a list of common Administrative Assistant Resume Sample responsibilities that you can include in your resume, no matter how long you have been an Administrative Assistant.

• Creating and analyzing spreadsheets detailing relevant office metric
• Answering and directing phone calls, taking messages when necessary
• Scheduling and organizing meetings, both in and out of the office
• Managing documents and files in an organized filing system
• Operating a range of office equipment, including printers, fax machines, laminators, and copiers
• Sending and receiving mail and packages
• Making and coordinating travel arrangements, including hotels, flights, and car transfers
• Taking inventory of and ordering new office supplies on a regular and ad hoc basis
• Coordinating interviews for internal hires and following up with candidates on the response
• Preparing business correspondences, including meeting agendas and presentations

Administrative Assistant Resume Skills

Similar to your Professional Experience section, the Administrative Assistant Key Skills section will give an employer a brief overview of your skillset. The Key Skills section is a great place to show off both your functional and technical expertise.

Pay special attention to the qualifications listed in the jobs you are applying for and make sure you include those in your Key Skills section (if you have them, of course!).

To help you get an idea of what employers are looking for, we have included some Administrative Assistant Key Skills below.

Functional Skills: Documentation, Copying, Customer Service, Meeting Facilitation, Mail Distribution, Filing, Travel Arrangements

Technical Skills: MS Office, PowerPoint, Excel, Outlook, Copy Machine, VoIP Phones, Fax Machine To give your Key Skills section some additional weight, you may choose to list ‘Beginner, ‘Proficient’, or ‘Expert’ next to each of the listed skills.

Quantifying Your Resume

Employers love numbers because it makes your experience feel more tangible. When writing your resume, if you can answer the questions, “How much?” or “How many?” , you should include that number in your resume. For instance:

• How many employees did you support?
• How many phone calls did you take a day?
• How many meetings did you organize a week?

The Importance of Soft Skills

For an Administrative Assistant, your soft skills are often more than important than your functional skills.

If you aren’t sure what soft skills are, they are essentially your personality and communication style. They are the things that people already possess and can’t really be taught.

As an Administrative Assistant, much of your day is spent dealing with others. This means that you are looked at to remain calm, pleasant, and organized, even when other people may be stressing out around you.

You are also often the first person people see when they come into the office, so it’s important to employers that they have someone professional and pleasant to greet visitors when they walk in the door.

To show employers that you have the soft skills they are looking for, try to incorporate these into your profile, key skills, and cover letter sections:

• Professional
• Problem Solver

Administrative Assistant Resume Keywords

When writing your professional experience section, you never want to make your employment history sound like a passive list of tasks. Instead, you should help potential employers envision you performing the job by using these Administrative Assistant Resume specific action verbs:

Cover Letters & Thank You Notes

Click the images below to learn how to write and download an Administrative Assistant cover letter . Done with your resume and ready to interview? Then you might be looking for a good Thank You Note .

Finalizing your Resume

Congrats! You now have a sparkling new Administrative Assistant Resume Sample! But wait… we aren’t quite done yet. Before you send your resume off to all of your dream employers, you will want to do a few last things to finalize your resume first.

The first thing is to check the formatting. You need to make sure you use the right font and to check that all of your sections are perfectly aligned.

The more important step is to proofread!!

The fastest way to turn an employer off is to have grammatical or spelling mistakes. Make sure you use spell check and have a friend or relative read it over for you as well.

Okay, your resume is good to go. So save it in both Word docx and pdf format. Send it off to those fun new companies in town. And put your interview suit on!

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• • Managed schedules and tasks for over 100 employees, increasing overall productivity by 20%
• • Implemented new organizational systems, increasing efficiency by 15%
• • Led a team of 5 junior administrative assistants, improving team efficiency by 10%
• • Managed schedules and tasks for over 50 employees, ensuring minimal downtime
• • Assisted in the implementation of new organizational systems, reducing errors by 25%
• • Collaborated with the administrative team to meet quarterly targets, achieving 100% of goals
• • Supported senior administrative assistants in managing tasks and schedules, contributing to a 10% increase in efficiency
• • Assisted in managing tasks and schedules for 20 employees, maintaining 100% system uptime
• • Assisted in the preparation of quarterly reports, achieving 95% accuracy

17 Administrative Assistant Resume Examples & Guide for 2024

Your administrative assistant resume must showcase your organizational skills. Highlight your ability to manage schedules and coordinate meetings efficiently. Demonstrate on your resume your competence with office software and technology. Employers value administrative assistants who can handle correspondence and database management with ease.

All resume examples in this guide

Senior Administrative Assistant

Entry-Level Administrative Assistant

Administrative Assistant No Experience

Construction Administrative Assistant

Dental Administrative Assistant

HR Administrative Assistant

Medical Administrative Assistant

Real Estate Administrative Assistant

Sales Administrative Assistant

School Administrative Assistant

Temporary Administrative Assistant

Administrative Assistant Ii

Executive Administrative Assistant

Administrative Associate

Administrative Coordinator

Administrative Assistant Receptionist

Resume guide, the ideal administrative assistant resume outline has:, what administrative assistant resume layout should you use, what your administrative assistant resume header should include, how to make an administrative assistant resume summary or objective, what’s the best way to add your administrative assistant experience to your resume, what should an ideal administrative assistant resume education section look like, how should you match your administrative assistant resume skills to the job, the top 10 certifications you can include on your administrative assistant resume, how to use references to make the best administrative assistant resume, other sections to consider, in summary, what makes an administrative assistant resume effective.

By Experience

Being an Administrative Assistant is a little like being a drummer: everybody thinks they know what you do and how to do it… until they take a seat behind the drum kit.

You are the lifeblood of the office, the backbone, the nexus. Without your dedication and commitment to excellence, organizations would not run as smoothly or efficiently.

But how do you showcase all this on a single one-page resume?

Get a leg up on the competition and land an interview with our administrative assistant resume guide.

Now, perhaps more than ever, (assistants) need to understand the forces of change shaping the future and the range of ways these could impact their own roles and shape the challenges and choices facing the organizations and executives they work with.

Steve Wells, COO of Fast Future

This guide will go over these tips for an effective administrative assistant resume:

• Carefully plan out what you will include and where
• Choose a layout that matches your experience level and the message you want to send
• Use a header and objective that quickly grabs the reader’s attention and explains who you are
• Use your experience and education sections to show that you’re results driven, specific, and capable of getting results
• Select the soft skills, technical skills, and certifications that best match the job description

A great administrative assistant should be a master planner. Just like with most areas, planning out what to include on your resume is a recipe for success.

Here are the resume sections you should consider:

• Administrative Experience
• Soft Skills
• Technical skills
• Testimonials

Even before they read your resume header or your name, the hiring manager or recruiter is going to see the overall layout and design of your resume.

In essence, this is your first impression, so make it a good one.

Here are your resume layouts to consider:

• Traditional layout - This single column layout is ideal for entry-level administrative assistants, as it looks great even with less content on the page.
• >Professional layout - If you’re looking for an admin job at a larger and more conservative corporation, this layout is all about classic style and showing just the right amount of content.
• Simple layout - More senior administrative assistants need to strike a balance between showing off their extensive experience and not overwhelming the reader. This more condensed layout does just that.
• Creative layout - If you’re applying for an admin position at a creative agency, startup, or other company that values creativity, this more modern layout is ideal.

Whichever admin resume layout you choose, just be sure to consider these elements:

• Ensure it shows your most relevant info first (education for entry level administrative assistants, work experience for everyone else).
• It should be easy to read and only include essential information (just imagine how many resumes the recruiter has to read a day).
• More organizations are using ATS (Applicant Tracking Systems), so make sure your format works with them
• ATS also expects PDFs or Doc , so use those formats when sending your resume

Of course, after a recruiter sees your resume’s overall layout, the next place their eye is going to move is to your resume header. That’s why it’s essential you nail it.

Strange as it may sound, your header can be a “make or break” spot for an admin resume.

The wrong title or personal information can get you taken out of consideration immediately.

Done right, it can grab the reader’s attention and give them a useful framework for the rest of your resume. Three simple things an administrative assistant resume header needs:

• Your name and certifications - Your name is obvious, but are you a CAP or a CPS? Include that next to your name. It adds a real air of professionalism and shows that you have relevant administrative certifications.
• Your resume title - Here’s where you mention whether you’re a senior admin, a recent graduate, etc. Give the reader a quick idea of who you are to set the tone for the rest of your resume.
• Your LinkedIn profile - There’s no getting away from the fact that LinkedIn is the dominant social network for professionals.

The differences are subtle, but really make a difference. The top example projects confidence and delivers valuable information right upfront while the second example doesn’t tell the reader much of anything useful.

A great administrative assistant resume summary or objective captures the interest of the hiring manager.

It gives them a reason to read the rest of your resume.

An effective admin resume summary or objective is short, sweet, and punchy.

Write a summary that tells your potential employer how your unique skills and experiences will benefit them.

What’s the problem? This resume summary highlights generic skills and uses empty buzzwords . It also doesn’t tell the reader much about your professional experience and the value you can bring to the role and the company.

An administrative assistant resume objective should

• Be concise and straightforward
• Summarise your professional experience in the field
• Highlight key admin skills and competencies
• Showcase results and numbers wherever possible

The way you present your administrative assistant experience is essential to your success.

In the sea of resumes, the hiring manager will only take one quick look at your experience.

If they’re not convinced by what they see, your resume will likely end up in the trash.

So, do not simply list your day-to-day responsibilities and duties. Be selective when choosing which responsibilities to include. List only those that meet the requirements stated in the job you are applying for.

Administrative assistant resume experience examples

• • Used Typeform, Zapier, and Trello to create an integrated system for tracking incoming job applications, cutting the time required to do this by 4 hours per week.
• • Planned 3 team retreats for 25 participants including logistics, hotels, and events. These retreats had an average of 92% satisfaction.
• • Tracked incoming job applications
• • Planned team retreats

Notice how these two examples are talking about the same exact position, but the effect is completely different. That’s the power of listing your experience in a way that’s specific and focused on impact.

Here are practical tips to make the work experience stand out on your admin resume:

• List your most recent work experience first.
• Use bullet points to increase readability.
• Start each bullet point off with an action verb that will liven up this section (e.g. spearheaded, transformed, increased).

What about creating an administrative assistant resume if I have no experience?

You’re applying for an admin job, but you’re a recent grad and/or you have no experience in the field ?

If you have little to no work experience, then the key is to focus on your hard and soft skills.

The experience that can be applied to an admin role can come from part-time jobs, internships, service learning, volunteer work , class projects , clubs/student organizations, memberships, leadership experiences, hobbies, and other activities.

For example, have you ever (at school, club, or elsewhere):

• Coordinated an event where you had to synchronize multiple schedules?
• Juggled multiple responsibilities to the satisfaction of relevant stakeholders?
• Handled an emergency/pressing situation successfully?
• Performed typing, filing, and record-keeping tasks?

If yes, make sure you emphasize those in your administrative assistant resume.

Recruiters and hiring managers shouldn’t have to hunt for your education credentials.

Most HR professionals suggest starting a resume with work experience and then adding in the education section .

However, if you recently graduated, it’s acceptable to start your resume with the education section as it’s going to be more relevant than your experience.

Start the education section by listing your most relevant recent degree first. Include the name of the school, the school location, and the degree obtained in each listing. Start with your highest degree, then add all other degrees in reverse-chronological order. If you graduated from college, don’t add in your high school information.

• • My thesis was on how management issues contributed to the Fintech company Revolut’s culture and regulatory problems
• • Interned as an administrator at a local logistics company

Much like with any other job, what an administrative assistant position entails can vary greatly from company to company.

Different responsibilities, different skills, different expectations—no two admin jobs are exactly the same.

This is why it’s vital to tailor your resume for every single job you apply for by matching your skills to the administrative assistant job description .

Review the job description, comb through the company website, and then extract any of the keywords describing skills, qualities, or experiences which the employer has listed as required or preferred.

Build a skills section to make yourself seem like the absolute best fit for the position.

Present the skills you identified in order of their importance to the employer. Point to any positive results or recognition you received while applying that specific skill.

What about administrative assistant resume technical skills?

The job of an administrative assistant is rapidly turning into a role that requires multiple technical skills .

Online sales and marketing, website development and management, online customer service and other online tasks are becoming the norm.

Here are the technical skills to include in your administrative assistant resume.

• Microsoft Programs: Word, Excel, PowerPoint, Access, Outlook, SharePoint, Azure
• Accounting & CRM: QuickBooks, Sage 50 Pro Accounting, Oracle PeopleSoft CRM
• Operating Systems: Unix, Linux, Windows, Mac OS X, iOS, Android
• Office Equipment
• Ordering Office Supplies
• Order Processing
• Spreadsheets
• Time & Billing
• Transcription
• Typing from Dictation
• Videoconference Preparation

Focus specifically on technical skills prospective employer cares about most. Hiring managers vary in their priorities, so do your research.

Incorporating the right keywords will optimize your resume for Applicant Tracking Systems (ATS), which employers use to screen job applications.

Being comfortable with the more technical aspects of the administrative assistant role is essential. For example, companies may rely heavily on administrative assistants to format professional-looking presentations, manuals, and newsletters.

What about administrative assistant resume soft skills?

While a lot of career advice out there favors hard skills over soft skills, take that advice with a grain of salt when it comes to administrative assistant resumes.

Organizations increasingly rely on technology to complete tasks like scheduling or filing documents, so the emphasis for administrative assistants is rapidly shifting to acting as the “hidden glue,” the ones who know everything and manage multiple projects and responsibilities.

There are tons of different soft skills that are required or desirable to be a successful administrative assistant.

Soft skills can carry a lot of weight—as long as you have some specific examples to back them up. So, don’t miss out on highlighting them in your resume!

Here are soft skills to include in a winning admin assistant resume.":

• Time Management
• Organization
• Attention to Detail
• Communication
• Active Listening
• Customer Service
• Presenting and Public Speaking
• Project Management
• Client Relations
• Bookkeeping
• Office Management
• Training and Supervising
• Event Coordination
• Employee Relations

Every job asks for different soft skills, so always read the job description carefully and focus on the skills listed by the employer. If possible, back your claims with examples.

How to add skills from an administrative assistant job description

The most effective admin resumes are tailored to the job.

Let’s see exactly how that’s done, starting with a real administrative assistant job description from an international charity:

“The Administrative Assistant for TVAP works with the TVAP Coordinator to [[ coordinate and implement community outreach efforts ]], [[ expand client resources ]], and [[ assist with administrative tasks ]]. The position provides referral resources and support to [[ survivors of trafficking ]] and works with the TVAP Coordinator to [[ ensure ]] all program, agency, and grant [[ standards and requirements are met ]].”

Let’s see how those highlighted elements should be reflected in a resume applying for this position:

• [[ Coordinate and implement community outreach efforts ]] (Mention experience managing things, this could be anything from running a club to being a manager at a restaurant. Any community outreach experience would also obviously be helpful.)
• [[ expand client resources ]] (This requirement is a bit vague. One solution to that could be to email them for clarification about this element of the role, showing that you’re proactive.)
• [[ assist with administrative tasks ]] (While the examples above require you to show that you can manage yourself independently, this one requires you to show that you can work well alongside or under someone else. Try to include examples where you effectively worked on a team.)
• [[ survivors of trafficking ]] (As you’ll be working with this group, any experience writing about or working with similar groups would be great to mention.)
• [[ Ensure… standards and requirements are met ]] (Here you’re back to showing that you can work well independently)

As you can see, like most administrative assistant positions, this job requires you to show both that you can take direction and be independent. If your resume goes too far in either direction, that could get you taken out of consideration. So, be careful to balance them.

Certifications can be that stamp of quality that your administrative assistant resume is missing. They demonstrate your commitment to continued learning and professional development.

Certifications can also set you apart from the competition and keep you valuable and marketable in the event of a market downturn.

Top certifications to include on an admin assistant resume

• The Certified Professional Secretary
• Certified Administrative Professional
• Outlook 2016: Core Communication, Collaboration, and Email Skills
• Excel 2016: Core Data Analysis, Manipulation, and Presentation
• Certified Associate in Project Management
• Fundamental Payroll Certification
• Office Management Professional
• RAP Registered Administrative Professional
• Certified Administration and Office Management Professional
• Certified Office Administrator/Certified Business Administrator

Choose certifications from recognized industry leaders and those certifications that contain relevant keywords such as “administrative” or “management” in the title.

Be prepared to show how the certification helped or will help you achieve results in your administrative assistant role.

So many of the critical skills for an administrative assistant are subjective. Do you take directions well? Are you independently minded and self reliant? References can be a good way to demonstrate that you actually have the qualities an employer is looking for.

To make them more effective, try mentioning the skills a particular reference can vouch for. For example, “Alex Karlson was my manager at Fairfax Logistics and can vouch for my ability to take directions and work independently.”

Consider adding a ‘Testimonials’ section to your administrative assistant resume. Testimonials add credibility and validate your accomplishments, skills, and areas of expertise.

Choose relevant individuals (e.g. those you've worked with, worked for, or customers.) Look for someone whose opinion would carry some weight.

Extract the strongest quotes from performance appraisals, snippets from reference letters, and even informal emails complimenting your work performance. Always ask for permission from individuals in question before doing so.

How to include interests on an administrative assistant resume

“No one cares about your hobbies and interests,” said hundreds of career experts online.

However, hear us out.

Hobbies and interests might be the thing that will catch your prospective employers' attention and help you stand out in a sea of applicants. Of course, whether you include this section in your resume will depend a lot on where you’re applying to - a young hip startup or an accounting firm.

Research your prospective employer. Look at the job description, their website, their social media profiles. Would they find a unique hobbies and interests section on your resume valuable?

Choose which hobbies and interests you include carefully. For example, competing in chess could highlight your skills in strategy and problem-solving; volunteering at the local animal shelter could show commitment and dedication, and playing basketball could showcase teamwork skills.

• Format your resume for success by leaving enough white space in, using bullet points, and staying clear from fancy fonts.
• Keep your layout organized, with clear breaks between sections and easy-to-find information, and choose the right layout for you.
• Emphasizing both soft skills and hard skills, and make sure you match them to the job posting.
• Focus on the results and impact of your work in the past and how it saved money, increased efficiency, or otherwise improved the business.
• Fill the skills section with skills that are required or relevant to the position, adding examples where possible.

Administrative Assistant resume examples

Explore additional administrative assistant resume samples and guides and see what works for your level of experience or role.

• The role of a Construction Administrative Assistant emerged from the construction sector. Therefore, trends in construction tend to influence the role and duties of a Construction Administrative Assistant.
• Familiarity with construction-related practices and terminologies is crucial. Knowledge of building regulations, safety codes, protocol management are valuable assets in this role. Make sure to highlight such skills on your resume to successfully navigate the application process.
• Focus on administrative tasks that have impacted construction projects. Many Construction Administrative Assistants come from administrative backgrounds. Therefore, emphasizing your administrative skills and the positive impacts made on construction projects or organizations can help.
• Avoid merely listing administrative skills. Try to demonstrate how these skills contributed to successful project results or company achievements. For instance, 'improved project timeline by…' or 'increased team efficiency through…' Follow the format 'skill, action, results'.

Many Dental Administrative Assistant roles have roots in dental healthcare, which has influenced their requirements and responsibilities. To apply for a Dental Administrative Assistant role successfully, consider the following suggestions:

• Expertise with dental line practices is essential. Having knowledge of dental terms, patient record management, handling appointments are important in this position. Highlight these skills during the application process.
• Pay attention to the healthcare experience that affects the dental organization. Administrative skills, when applied in a dental environment, can bring forth noticeable improvements. Make sure to reflect this in your resume.
• Avoid just listing your skills. Show how those skills have been useful in achieving results in a dental setup, like 'enhanced patient satisfaction by...', 'improved administrative procedures which led to …'. Following the 'skill, action, results' format would be advantageous.

A strong Human Resources department is crucial to all businesses, which is why a role like HR Administrative Assistant is so important. Here are some tips for when you apply:

• Understanding of HR practices and policies is key. Ability to handle employee records, manage recruitment logistics and assist in HR activities is critical. Incorporate such skills in your resume to enhance its effectiveness.
• Emphasize the HR and administrative background that contributes to company culture. Most HR Administrative Assistants have a background in HR or Admin. Make this your strength by highlighting in your resume how you have made a positive impact on an HR department and to the company as a whole.
• Move beyond simply listing HR skills. Showcase how they have led to improvements within the HR function. For example: 'improved recruiting process by...', 'Enhanced employee engagement through...'. Remember that a 'skill, action, results' approach works well here.

The Medical Administrative Assistant role is a crucial part of any healthcare system. To boost your chances when applying, consider the following tips:

• Knowledge of medical administrative practices is required. Skills such as handling patient records, coordinating appointments, and managing billing can set you apart. Highlight such skills in your resume to enhance its effectiveness.
• Focus on the medical experience that affects a healthcare system. A substantial number of Medical Administrative Assistants come from healthcare backgrounds. Show this in your resume by emphasizing your medical experiences and achievements.
• Instead of merely enumerating your skills, illustrate how they contributed to improved healthcare practices and patient satisfaction, like 'streamlined patient intake process by...', 'improved patient appointment system by...'. Adhere to the 'skill, action, results' approach for positive outcomes.

The Executive Administrative Assistant role heavily counts on your organizational and communication skills.

It's crucial to emphasize your experience with various communication tools and administrative software, presenting how they boosted your efficiency.

Detail your project coordination experience and how it enhanced the executive's productivity. Use concrete numbers whenever possible to highlight the impact.

Demonstrate your problem-solving skills, showing how you successfully mitigated crises or proactively prevented issues from arising.

Showcase your time management skills, emphasizing their role in successfully managing the executive's complex schedule.

Indicate soft skills like adaptability and diplomacy, translating these into tangible results in the organization.

Looking to build your own Administrative Assistant resume?

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10 Administrative Assistant Resume Examples That Landed Jobs

In today’s competitive job market, having a well-crafted resume could mean the difference between landing your dream job or missing out on an opportunity. That’s why we’ve gathered 10 top-notch administrative assistant resume examples to give you an overview of what works in the job application process.

In the next section, we’ll take a closer look at these examples and unpack why they were successful. Through this article, you’ll gain valuable insights and inspiration to create a strong administrative assistant resume that stands out from the crowd.

So, let’s dive in!

What is an Administrative Assistant Resume?

Admin assistants are responsible for handling a wide range of administrative and clerical tasks to ensure the smooth running of an organization. They are considered the backbone of any organization, and their importance cannot be overemphasized. An administrative assistant resume is a document that highlights the experience, skills, and strengths of an admin assistant.

Definition of an administrative assistant resume

An administrative assistant resume is a marketing tool used to showcase an individual’s skills, qualifications, and experience that makes them eligible for administrative assistant jobs. It’s a document that is submitted alongside a job application to give hiring managers an idea of who the applicant is, what they have accomplished, and what they have to offer.

Components of a strong administrative assistant resume

Contact information:  This includes the candidate’s name, phone number, email, and location.

Objective statement or profile summary:  This gives the employer a brief overview of the applicant’s career goals, skills, and experience.

Work experience section:  This highlights the candidate’s past roles and responsibilities in administrative assistant roles, including tasks such as managing calendars, booking appointments, preparing meeting agendas and minutes, and handling administrative tasks.

Skills section:  An administrative assistant must possess a variety of skills, including communication, organization, multitasking, time management, and attention to detail. This section allows the applicant to showcase their most relevant skills.

Education section:  Here, the candidate provides information about their educational background, including their college or university, degree, and any certifications they may have.

Optional sections:  An administrative assistant resume may also include sections on volunteer work, relevant hobbies or extracurricular activities, or accomplishments in previous jobs.

A well-crafted administrative assistant resume must showcase the candidate’s relevant skills, experience, education, and achievements. A strong resume can help applicants catch the attention of hiring managers and increase their chances of landing the job.

Administrative Assistant Resume Example #1: Entry-Level

This resume example showcases the strengths and qualities of an entry-level administrative assistant who has little to no work experience in the field. Despite the lack of experience, the candidate has emphasized their relevant skills and expertise in a manner that highlights their potential and worth.

Key Components and Strengths

Relevant Skills:  The candidate has listed their skills in a clear and concise manner, showcasing their potential in utilizing modern communication and database management tools. These skills demonstrate their capability in adapting to the modern office environment.

Education:  The candidate has emphasized their educational background, indicating their focus and determination in developing their skills.

Volunteer Experience:  The candidate has listed their volunteering experience, indicating their willingness to learn and help wherever necessary while also demonstrating their potential in the workforce.

Objective Statement:  The objective statement is clearly stated and highlights the candidate’s willingness to learn and work in a team-oriented environment.

Explanation of How it Landed a Job

Despite being an entry-level candidate, this individual was able to secure an administrative assistant position in a high-level corporate setting. The candidate was able to demonstrate their potential and worth through their clearly articulated skills, educational background, and volunteer experience. The candidate was also able to showcase their willingness to learn and ability to work well in a team-oriented environment.

The candidate’s strengths were leveraged in a well-structured and organized resume format. This helped them to stand out among other entry-level candidates who may not have prioritized their strengths in their resume. Their efforts in presenting their qualifications led to their successful job application and ultimately, landing them their dream job as an administrative assistant.

Administrative Assistant Resume Example #2: Experience in Multiple Industries

This administrative assistant resume example showcases a candidate with experience in multiple industries. The candidate has worked in industries such as healthcare, education, and technology, giving them a diverse skill set that can be applied to any industry.

Key Components and Strengths:

Professional Summary:  The professional summary highlights the candidate’s experience in multiple industries and showcases their ability to adapt to different work environments. It also mentions the candidate’s proficiency in Microsoft Office and their strong communication and organizational skills.

Work Experience:  The candidate’s work experience is listed in reverse chronological order, starting with their most recent position. For each position, the candidate lists their job title, company name, employment dates, and a brief description of their responsibilities and accomplishments.

Education and Skills:  The candidate’s education and skills section lists their relevant education and any certifications they have earned. The skills section includes technical skills such as Microsoft Office proficiency, as well as soft skills such as communication and organizational skills.

Explanation of how it landed a job:

When the hiring manager reviewed this resume, they were impressed by the candidate’s experience in multiple industries. They recognized that this candidate had the ability to adapt to different work environments and could bring a diverse skill set to the administrative assistant role.

Additionally, the candidate’s strong communication and organizational skills stood out, as these are critical skills for an administrative assistant. The resume’s clean and well-organized format also made it easy for the hiring manager to quickly review and understand the candidate’s qualifications.

This administrative assistant resume example landed the candidate a job because it showcased their ability to adapt to different industries, highlighted their critical skills, and had a clean and well-organized format that made it easy for the hiring manager to review.

Administrative Assistant Resume Example #3: Strong Organizational Skills

This administrative assistant resume example showcases strong organizational skills and an unwavering attention to detail. This candidate has successfully highlighted their relevant skills and experiences, providing potential employers with a comprehensive understanding of their capabilities.

Professional Experience:  The candidate has included a detailed summary of their previous work experiences as an administrative assistant, emphasizing their responsibilities in organizing, scheduling, and prioritizing daily tasks. This showcases their ability to manage multiple competing priorities with ease.

Education:  The candidate has included their educational background, highlighting relevant coursework and certifications, indicating their commitment to continuous learning and development.

Skills Section:  The candidate has listed a variety of essential administrative skills such as proficiency in Microsoft Office Suite, data entry, calendaring, and scheduling. This section further highlights their skillset and presents them as an ideal candidate for an administrative support role.

Accomplishments and Achievements:  The candidate has included significant accomplishments and achievements in their previous roles that demonstrate their ability to exceed expectations and deliver exceptional results. This section presents the candidate as a highly motivated and driven individual.

Explanation of How It Landed a Job

The candidate’s strong organizational skills, attention to detail, and relevant experience caught the attention of their potential employer. The candidate was able to communicate their skill set and experience in a clear and concise manner, thereby making it easy for the hiring manager to understand their capabilities. During the interview process, the candidate was able to further highlight their relevant experience in the administrative support space, helping the employer understand their potential value as a member of their team.

Incorporating a targeted and comprehensive resume that showcases your relevant skills and experience is critical to landing a job as an administrative assistant. This is especially true in a highly competitive job market, where strong organizational skills and an ability to multitask are highly sought after. By taking the time to create a well-written, targeted resume, job seekers can set themselves apart from the competition and impress potential employers with their skills and experience.

Administrative Assistant Resume Example #4: Detail-Oriented and Efficient

If you’re looking for a highly effective administrative assistant, then you’ll love this resume example. It belongs to a detail-oriented and efficient candidate who knows how to manage multiple tasks and projects simultaneously.

Professional Summary:  The professional summary is concise and powerful, highlighting the candidate’s most relevant skills, experience, and accomplishments. It showcases the candidate’s core competencies in project management, scheduling, and customer service.

Experience:  The candidate’s experience section is well-structured, featuring bullet points that highlight their key achievements in each role. They use specific keywords that demonstrate their familiarity with various software and tools such as Microsoft Office, Google Suite, and QuickBooks.

Education:  The candidate’s education section is short but effective, with a focus on their relevant coursework and certifications. They mention their proficiency in soft skills such as communication, teamwork, and problem-solving.

Skills:  The candidate’s skills section showcases a range of technical and soft skills, including database management, event planning, and vendor management.

This resume example helped the candidate secure a job by showcasing their strengths as an administrative assistant. The candidate’s detail-oriented approach and exceptional organizational skills were highlighted throughout the resume, giving the employer clear evidence of their ability to manage multiple projects simultaneously.

Furthermore, the candidate’s experience in different roles demonstrated their versatility and adaptability, which made them stand out from other candidates. Their proficiency in relevant software and tools also impressed the employer, showing that they were up-to-date with modern office technology.

Lastly, the candidate’s professional summary presented a compelling case for why they were the best fit for the job. It effectively summarized their experience and skills, giving the employer a clear overview of what they had to offer. In short, this candidate’s attention to detail, organizational skills, adaptability, and technical proficiency helped them secure a job as an administrative assistant.

Administrative Assistant Resume Example #5: Effective Communication Skills

Description of the resume example:.

This resume example showcases the candidate’s excellent communication skills and how they have utilized them in their previous roles as an Administrative Assistant. The example highlights the candidate’s ability to communicate effectively with team members, clients, and other stakeholders.

Key components and strengths:

• Strong written and verbal communication skills
• Ability to develop and maintain positive working relationships with colleagues and clients
• Demonstrated ability to actively listen to and understand the needs of others
• Skilled in presenting information clearly and concisely, both in-person and via email or other written communication
• Experience facilitating meetings and coordinating between multiple departments and stakeholders
• Proficient in using communication tools such as Outlook, Skype, Zoom, and Slack.

This resume example successfully landed the candidate a job due to their impeccable communication skills. Employers today prioritize communication skills as an essential requirement for any role, as effective communication can lead to improved productivity, reduced conflict, and better relationships among team members.

The candidate’s resume demonstrated their ability to communicate effectively in various formats, such as email, phone, and in-person, and how they had utilized them in their previous roles. Additionally, the candidate had relevant experience coordinating between multiple departments and facilitating meetings, which further emphasized their proficiency in communication.

The employer was impressed with the candidate’s ability to actively listen and understand the needs of others, which is a critical aspect of effective communication. The candidate’s skills in using communication tools such as Outlook, Skype, Zoom, and Slack were also highly valued, as they underscored their ability to work efficiently and effectively in a remote or virtual environment.

The candidate’s communication skills were a key factor in them landing the job, and their resume example provided the employer with clear evidence of their proficiency in this essential skillset.

Administrative Assistant Resume Example #6: Multitasking and Time Management

This resume example focuses on the applicant’s ability to handle multiple tasks and manage time effectively, crucial skills for an administrative assistant role.

Key components and strengths

• Objective statement:  The applicant clearly states their intention to obtain a position as an administrative assistant, emphasizing their excellent multitasking and time-management abilities.
• Work experience:  The candidate highlights their experience as an administrative assistant, showcasing expertise in managing calendars, scheduling appointments, and handling administrative duties efficiently.
• Skills:  The applicant lists skills that convey their multitasking and time-management abilities, including project management, prioritization, and delegation.
• Education:  The candidate has a relevant degree in business administration, demonstrating their expertise in the field.

Explanation of how it landed a job

This resume example proved successful in landing a job primarily due to the candidate’s ability to showcase their strengths in multitasking and time management. The objective statement and skills section clearly highlighted these abilities, indicating to the hiring manager that the candidate was the ideal fit for the administrative assistant role.

Furthermore, the candidate’s work experience and education were tailored to the job requirements, demonstrating that they had the necessary skills and qualifications. This made them an attractive candidate for the position, and the hiring manager was impressed with their strong attention to detail, organizational skills, and ability to handle multiple tasks effectively.

In addition, the candidate’s language and formatting were professional, polished, and demonstrated good communication skills. This helped them stand out among other applicants and conveyed a high level of professionalism and attention to detail.

This resume example successfully landed a job due to the candidate’s excellent presentation of their skills and strengths, relevant work experience, and professional language and formatting.

Administrative Assistant Resume Example #7: Experience with Database Management

This administrative assistant resume example highlights the candidate’s experience with database management. It showcases the candidate’s ability to manage and maintain large amounts of data accurately and efficiently.

Database Management Skills : This candidate has extensive experience in managing databases, from setting up new tables to entering data and handling queries. They are proficient in using various database management software such as SQL and Oracle, which has been a crucial skill in their success as an administrative assistant.

Attention to Detail : One of the essential skills for administrative assistants is the ability to maintain accurate records. This candidate shows they have the attention to detail necessary to maintain records, as well as review and verify data for accuracy.

Communication and Collaboration : Aside from technical skills, this resume displays the candidate’s communication and collaboration skills. Administrative assistants work with different teams, often simultaneously. As such, it is essential to have excellent communication and collaboration skills. This candidate demonstrates the ability to collaborate with cross-functional teams to attain company goals.

This candidate’s experience with database management was the defining factor in landing their job as an administrative assistant. The company was looking for someone who could manage their existing databases while also being able to set up new ones. The recruiter was impressed with the candidate’s experience and proficiency in database management, especially their skills with SQL and Oracle.

Moreover, the candidate’s attention to detail, communication and collaboration skills were a perfect match for the team’s needs, giving them an edge over other administrative assistant candidates.

The candidate’s successful experience in managing databases relevant to the company’s business needs led to a strong recommendation from the recruiter. The candidate went through the interview process, passed with flying colors, and landed the job.

This particular administrative assistant resume example highlights the importance of demonstrating relevant skills and experience to a specific job opening. The candidate’s focus on database management in their resume made them stand out and earn them their desired role.

Administrative Assistant Resume Example #8: Exceptional Customer Service Skills

This resume example showcases a highly skilled administrative assistant with exceptional customer service skills. The candidate has a strong track record of managing administrative tasks and delivering an outstanding customer experience.

• Clear and concise summary statement: The candidate’s objective statement is brief yet effectively conveys their skills and experience, highlighting their ability to provide exceptional customer service.
• Relevant skills: The candidate’s skills section includes critical competencies that are essential for the administrative assistant role, such as time management, organization, and interpersonal skills.
• Professional experience: The candidate’s work history section highlights their experience working in administrative roles, emphasizing their customer service skills and ability to manage tasks efficiently.
• Educational background: The candidate’s educational qualifications demonstrate their commitment to personal and professional development.

How it Landed a Job

The exceptional customer service skills highlighted in this resume example made the candidate stand out to potential employers, demonstrating their ability to provide high-quality support to clients and colleagues alike. Their work history showcases a consistent track record of delivering excellent customer service, which helped assure hiring managers of their ability to handle a wide range of tasks and prioritize work effectively.

Moreover, the candidate’s relevant skills, such as their attention to detail and communication abilities, were highlighted in the resume. This helped to further demonstrate their ability to work in a fast-paced environment, manage tasks and build strong relationships with clients and colleagues.

This resume example is an excellent representation of how exceptional customer service skills can set a candidate apart in the highly competitive administrative assistant job market. By emphasizing critical competencies and professional experience in their resume, this candidate was able to land a job that perfectly matched their skillset and career objectives.

Administrative Assistant Resume Example #9: Proficiency in Microsoft Office Suite

This resume example showcases the applicant’s proficiency in the Microsoft Office Suite, a vital skill for administrative assistants.

• Highlights proficiency in Word, Excel, PowerPoint, and Outlook
• Provides specific examples of using these programs to streamline administrative tasks, such as creating spreadsheets to track budgets and schedules and designing visually appealing presentations
• Demonstrates an understanding of other software programs commonly used in office settings, including Adobe Creative Suite and QuickBooks
• Emphasizes the ability to learn new software quickly and independently

The applicant’s strong Microsoft Office skills were a critical factor in securing a job as an administrative assistant at a busy healthcare clinic. In this position, the administrative assistant is responsible for scheduling appointments, managing patient records, and handling a wide range of administrative tasks.

During the interview process, the hiring manager was impressed by the applicant’s ability to describe specific workflows for using Microsoft Office programs to streamline administrative tasks. The applicant demonstrated a deep understanding of the software programs and provided examples of how they had used Excel to create budget tracking spreadsheets and PowerPoint to create professional presentations for team meetings.

The applicant’s proficiency in Microsoft Office and their demonstrated ability to learn new software quickly made them an ideal candidate for the administrative assistant position. By highlighting these strengths in their resume, they were able to stand out from other applicants and secure the job.

Administrative Assistant Resume Example #10: Bilingual Skills

This administrative assistant resume example showcases the applicant’s bilingual skills, which are valuable assets in various industries, particularly in companies with an international scope. Applicants who are fluent in multiple languages can help organizations communicate more effectively and bridge the gap between different cultures.

Bilingual proficiency:  The applicant listed their language proficiency in their resume, highlighting their ability to speak, read, and write in two languages fluently. They also specified their proficiency level for each language, which can help employers assess their language skills accurately.

International experience:  The applicant described their work experience in an international context, emphasizing their familiarity with various cultures, customs, and business practices. They also mentioned their experience working with people from different backgrounds, which can demonstrate their adaptability and communication skills.

Administrative skills:  The applicant highlighted their administrative skills, including managing schedules, coordinating meetings, and handling documentation. They also mentioned their proficiency in using various software tools, such as Microsoft Office and Adobe Creative Suite, which are common in administrative roles.

How It Landed a Job:

When hiring for administrative assistant roles, employers often look for applicants who can help them improve their operations and communication, particularly in a globalized world. In this example, the applicant’s bilingual skills and international experience stood out to the hiring manager, who was impressed by their ability to communicate effectively with clients and colleagues from different parts of the world.

During the interview, the applicant was able to showcase their language skills and describe how they could use them to assist the company’s communication efforts. They also demonstrated their administrative skills and their proficiency in using various software tools, which convinced the employer that they could handle the demands of the job effectively.

Ultimately, the applicant’s bilingual skills and international experience helped them stand out among other candidates and land the administrative assistant job they were seeking. By showcasing these key components and strengths in their resume, they communicated effectively with the employer and demonstrated that they were the best fit for the role.

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Administrative Assistant Resume Examples For 2024 (20+ Skills & Templates)

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Looking to score a job as an Administrative Assistant?

An awesome resume is going to be key. This guide is your one-stop-shop for writing a job-winning Administrative Assistant resume using our proven strategies, skills, templates, and examples.

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that Administrative Assistant role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

• What To Know About Writing A Job-Winning Administrative Assistant Resume
• The Best Skills To Include On An Administrative Assistant Resume

How To Write A Job-Winning Administrative Assistant Resume Summary

How to write offer-winning administrative assistant resume bullets.

• 3 Administrative Assistant Resume Examples

The 8 Best Administrative Assistant Resume Templates

Here's the step-by-step breakdown:

Administrative Assistant Resume Overview: What To Know To Write A Resume That Wins More Job Offers

What do companies look for when they're hiring an Administrative Assistant?

When hiring an administrative assistant, companies seek candidates who possess a range of skills and qualities. Firstly, organizational skills are essential, as administrative assistants need to manage multiple tasks and prioritize their workload effectively. Attention to detail is also important to ensure that all tasks are completed accurately and on time. Strong communication skills, both in writing and verbally, are necessary to interact with colleagues, clients, and customers. Proficiency in using computers and various software programs is a must for administrative assistants.

Administrative Assistants also need to be able to manage their time effectively, handle competing demands, and adapt to changing situations in a fast-paced work environment. Additionally, they should be friendly, approachable, and professional while maintaining confidentiality and discretion when handling sensitive information. In summary, administrative assistants must work independently, be self-motivated, and able to handle a variety of tasks efficiently and accurately.

Your resume should show the company that your personality and your experience encompasses all of these things.

Additionally, there are a few best practices you want to follow to write a job-winning Administrative Assistant resume:

• Tailor your resume to the job description: Match your skills and experience to the requirements listed in the job ad.
• Use keywords: Include industry-specific keywords and terms related to account management to make your resume more searchable.
• Showcase your soft skills: Soft skills such as communication, problem-solving, and adaptability are essential for administrative assistants. Highlight these skills in your resume.
• Use specific language: Use action verbs and specific language to describe your experience and achievements. For example, instead of saying “managed calendars,” say “coordinated and managed calendars for a team of executives.”
• Highlight your technical skills: Administrative assistants need to have proficiency in various software programs and tools, such as Microsoft Office and scheduling software. Highlight your proficiency in these areas.
• Use specific metrics to quantify your accomplishments: Whenever possible, include quantifiable achievements, such as “increased efficiency by 30% through the implementation of a new filing system.”
• Keep it concise: Limit your resume to one or two pages and use bullet points to make it easy to read.
• Proofread your resume: Check for spelling and grammar errors, as well as consistency in formatting (I recommend Hemingway App ).

Let's dive deeper into each of these so you have the exact blueprint you need to see success.

The Best Administrative Assistant Skills To Include On Your Resume

Keywords are one of the most important factors in your resume. They show employers that your skills align with the role and they also help format your resume for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan resumes for keywords and qualifications and make it easier for the employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized resume. There are two ways to find the right keywords:

1. Leverage The 20 Best Administrative Assistant Keywords

The first is to leverage our list of the best keywords and skills for an Administrative Assistant resume.

These keywords were selected from an analysis of real Administrative Assistant job descriptions sourced from actual job boards. Here they are:

• Communication
• Organization
• Correspondence
• Presentations
• Time Management
• Ability to prioritize
• Problem Solving
• Meet Deadlines

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Resume And Target Role

The second method is the one I recommend because it's personalized to your specific resume and target job.

This process lets you find the exact keywords that your resume is missing when compared to the individual role you're applying for.

Here's how it works:

• Open a copy of your updated administrative assistant resume
• Open a copy of your target administrative assistant job description
• Head over to ResyMatch.io
• Copy and paste your administrative assistant resume on the left and then do the same for the job description on the right
• Hit scan and review the results

ResyMatch is going to scan your resume and compare it to the target job description. It's going to show you the exact keywords and skills you're missing as well as share other feedback you can use to improve your resume.

Here's a video walking through this whole process:

Employers spend an average of six seconds reading your resume.

If you want to win more interviews and offers, you need to make that time count. That starts with hitting the reader with the exact information they're looking for right at the top of your resume.

Unfortunately, traditional resume advice like Summaries and Objectives don't accomplish that goal. If you want to win in today's market, you need a modern approach. I like to use something I can a “Highlight Reel,” here's how it works.

Highlight Reels: A Proven Way To Start Your Resume And Win More Jobs

The Highlight Reel is exactly what it sounds like.

It's a section at the top of your resume that allows you to pick and choose the best and most relevant experience to feature right at the top of your resume.

It's essentially a highlight reel of your career as it relates to this specific role! I like to think about it as the SportsCenter Top 10 of your resume.

The Highlight Reel resume summary consists of 4 parts:

• A relevant section title that ties your experience to the role
• An introductory bullet that summarizes your experience and high level value
• A few supporting “Case Study” bullets that illustrate specific results, projects, and relevant experience
• A closing “Extracurricular” bullet to round out your candidacy

For example, if we were writing a Highlight Reel for an administrative assistant role, it might look like this:

You can see how the first bullet includes the administrative assistant job title, the years of experience this candidate has, and it wraps up with a value-driven pitch for how they've helped companies in the past.

The next two bullets are “Case Studies” of specific results they drove at their company. Finally, their last bullet focuses on a volunteering stretch project that led to some amazing results.

This candidate has provided all of the info any employer would want to see right at the very top of their resume! The best part is, they can customize this section for each and every role they apply for to maximize the relevance of their experience.

Here's one more example of an administrative assistant Highlight Reel:

While the content in this example is related to the legal industry, you can see how the bullet points related to an administrative assistant role, and it has all the elements of a great Highlight Reel (especially the emphasis on measurable outcomes and results!).

If you want more details on writing a killer Highlight Reel, check out my full guide on Highlight Reels here.

Bullets make up the majority of the content in your resume. If you want to win, you need to know how to write bullets that are compelling and value-driven.

Unfortunately, way too many job seekers aren't good at this. They use fluffy, buzzword-fill language and they only talk about the actions that they took rather than the results and outcomes those actions created.

If you apply this framework to each of the bullets on your resume, you're going to make them more compelling and your value is going to be crystal clear to the reader. For example, take a look at these resume bullets:

❌ Responsible for managing office supplies for all staff. 

✅  Managed office supplies, reducing costs by 10% through effective budgeting and vendor negotiation.

The second bullet makes the candidate's value  so much more clear, and it's a lot more fun to read! That's what we're going for here.

That said, it's one thing to look at the graphic above and try to apply the abstract concept of “35% hard skills” to your bullet. We wanted to make things easy, so we created a tool called ResyBullet.io that will actually give your resume bullet a score and show you how to improve it.

Using ResyBullet To Write Crazy Effective, Job-Winning Resume Bullets

ResyBullet takes our proprietary “resume bullet formula” and layers it into a tool that's super simple to use. Here's how it works:

• Head over to ResyBullet.io
• Copy a bullet from your administrative assistant resume and paste it into the tool, then hit “Analyze”
• ResyBullet will score your administrative assistant resume bullet and show you exactly what you need to improve
• You edit your bullet with the recommended changes and scan it again
• Rinse and repeat until you get a score of 60+
• Move on to the next bullet in your administrative assistant resume

Let's take a look at how this works for the two resume bullet examples I shared above:

First, we had, “Responsible for managing office supplies for all staff.” 

ResyBullet gave that a score of 10/100.  It is a little short, and it's missing relevant details, compelling language and measurable outcomes:

Now, let's take a look at our second bullet,  “Managed office supplies, reducing costs by 10% through effective budgeting and vendor negotiation.”

ResyBullet gave that a 71 / 100. Much better! This bullet had more content focused on the specific criteria the hiring team is looking for. We can see that they reduced costs by 10%, and we see what methods they implemented to generate those results:

Now all you have to do is run each of your bullets through ResyBullet, make the suggested updates, and your resume is going to be jam packed with eye-popping, value-driven content!

And if you want to learn more about the underlying strategies behind writing great resume bullets, check out this guide.

3 Administrative Assistant Resume Examples For 2023

Now let's take a look at all of these best practices in action. Here are three resume examples for different situations from people with different backgrounds:

Administrative Assistant Resume Example #1: A Traditional Background

Administrative Assistant Resume Example #2: A Non-Traditional Background

For our second administrative assistant resume example, we have a candidate who has a non-traditional background. In this case, they are coming from a legal background and highlight their transferrable skills.  Here's an example of what their resume might look like when applying for administrative assistant roles:

Administrative Assistant Resume Example #3: Administrative Assistant with a Resume Gap

For our third administrative assistant resume example, we have a candidate who has 10+ years of experience, and is looking to re-enter the workforce after a 2+ year gap. Here's an example of what their resume might look like:

At this point, you know all of the basics you'll need to write an administrative assistant resume that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with our ResyBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

Just click any of the templates below to start building your resume using proven, recruiter-approved templates:

Key Takeaways To Wrap Up Your Job-Winning Administrative Assistant Resume

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning administrative assistant resume:

• Start with a proven resume template from ResyBuild.io
• Use ResyMatch.io to find the right keywords and optimize your resume for each administrative assistant role you apply to
• Open your administrative assistant resume with a Highlight Reel to immediately grab your target employer's attention
• Use ResyBullet.io to craft compelling, value-driven bullets that pop off the page
• Compare the draft of your administrative assistant resume to the examples on this page to make sure you're on the right path
• Use a tool like HemingwayApp to proofread your resume before you submit it

If you follow those steps, you're going to be well on your way to landing more administrative assistant interviews and job offers.

Laura Lorta

Laura is an Editor at Cultivated Culture. She transitioned from teaching into the world of content so she's no stranger to career pivots. She also has a bachelors in Entrepreneurship and a Masters in Curriculum & Instruction / Bilingual Education. She currently shares job search advice to help people like you land jobs they love without applying online.

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12 Administrative Assistant Resume Examples for Your 2024 Job Search

Administrative Assistants are experts at ensuring smooth office operations and supporting high-level executives. Just like an efficient office, your resume as an administrative assistant should be well-organized and effectively communicate your skills to support the needs of the team. In this guide, we'll explore 12 administrative assistant resumes that demonstrate how to present your qualifications and strengths.

Resume Examples

Resume guidance.

• High Level Resume Tips
• Must-Have Information
• Why Resume Headlines & Titles are Important
• Writing an Exceptional Resume Summary
• How to Impress with Your Work Experience
• Top Skills & Keywords
• Go Above & Beyond with a Cover Letter
• Resume FAQs
• Related Resumes

Common Responsibilities Listed on Administrative Assistant Resumes:

• Greet visitors, answer phones, and direct inquiries
• Arrange meetings and business travel for management team
• Prepare and track purchase orders and invoices
• Maintain filing systems, databases, and information systems
• Coordinate office moves, supplies orders, and setup of IT systems
• Ensure compliance with administrative policies and procedures
• Prepare agendas and other written correspondences
• Take and distribute meeting minutes
• Maintain conference room calendars
• Develop and distribute weekly and monthly reports
• Set up video conference calls with remote employees
• Manage and organize databases and electronic records
• Research, analyze, and compile information for business reports
• Create and update spreadsheets, presentations, forms, and databases
• Collaborate with other departments on ongoing projects
• Ensure all contracts are filled out properly and filed in a timely manner

You can use the examples above as a starting point to help you brainstorm tasks, accomplishments for your work experience section.

Administrative Assistant Resume Example:

• Coordinated and managed projects and initiatives for the organization, resulting in a 10% increase in productivity.
• Led the implementation of a new office management system, streamlining daily operations and reducing administrative errors by 20%. Provided high-level administrative support to executives, resulting in a positive impact on the company's overall performance.Provided exceptional customer service, directly resulting in a 5-point increase in customer satisfaction ratings.
• Executed tasks effectively and efficiently, resulting in a 15% increase in departmental productivity
• Demonstrated strong ability to do quality work for the usual projects that an individual would be assigned at this level
• Provided support to management, resulting in a positive impact on the company's overall performance
• Optimized administrative processes, enabling more efficient document workflow that bolstered productivity
• Assisted with general administrative tasks and projects, resulting in a positive impact on the company's overall performance
• Demonstrated strong attention to detail, resulting in a 25% decrease in administrative errors
• Constructed comprehensive spreadsheets and presentations for team meetings and executive keynotes, creating visuals that highlighted successes and drove actionable insights
• Project Management
• Office Management Systems
• Executive Support
• Effective Task Execution
• Quality Work
• Administrative Support
• General Administrative Tasks
• Attention to Detail
• Time Management
• Interpersonal Communication
• Problem-Solving
• Critical Thinking
• Organization
• Prioritization
• Multi-Tasking
• Adaptability
• Microsoft Office
• Technical Writing
• Business Administration
• Communication

Administrative Assistant with no experience Resume Example:

• Implemented time-saving processes involving ordering and tracking office supplies, resulting in more efficient inventory management leading to cost savings.
• Demonstrated proactive phone answering behaviors, logging and directing up to 20 calls per day with an average answer speed of 8 seconds.
• Composed professional emails and documents using MS Office, providing a foundational layer of communication and documentation for the whole organization.
• Improved ability to manage and prioritize daily tasks, resulting in a better time management system and ensuring that all demands were met within deadlines
• Developed effective strategies for filing systems that resulted in a higher degree of organization and accuracy of documents
• Supported team members with complex scheduling tasks, managing calendar and appointment settings to ensure on-time attendance
• Problem Solving
• Microsoft Office Expertise
• Telephone Etiquette
• Customer Service
• Document Preparation
• Inventory Management
• Filing Systems
• Presentation Preparation
• Verbal and Written Communication

Administrative Aide Resume Example:

• Managed workflow of documents, records, schedules and logistic for executive staff which resulted in a 20% decrease in time spent on administrative tasks.
• Analyzed departmental records, prepared extensive reports and devised innovative solutions to meet organizational goals.
• Developed and implemented new filing system and procedures, to optimize the office efficiency and enhance productivity by 10%.
• Oversaw the planning and delivery of staff meetings, events and travel arrangements, resulting in a robust communication infrastructure between staff and executives.
• Increased customer engagement efforts by 25%, through recruitment and retention activities that embraced diversity and inclusion initiatives.
• Trained new team members on the data entry, document management and other office administrative tasks to improve job performance.
• Implemented workflow management system that automated the tracking, reviewing and organizing of documents and records, boosting organizational productivity by 15%
• Instrumental in managing complex filing systems with efficient record keeping, which enlarged the manageability and accuracy of documents by 50%
• Streamlined communication process by constructing and maintaining databases with pertinent data, allowing more precise decisions within the organization
• Microsoft Office Suite
• Organization and Time Management
• Data Entry and Management
• Bookkeeping and Budgeting
• Filing, Record Keeping and Documentation
• Communication Skills
• Time Management and Organization
• Event Planning and Coordination
• Customer Service and Engagement
• Scheduling and Calendar Management
• Staff Training and Development
• Critical Thinking and Problem Solving
• Multitasking
• Writing and Editing
• Workflow Management

Administrative Support Resume Example:

• Increased process efficiency and department productivity through the development a new filing system that streamlined document organization, categorization, and storage
• Met monthly department goal of processing 125 invoices per month with 100% accuracy and on time
• Proactively provided regulatory compliance support and research to ensure department operations remain compliant with organizational and industry standards.
• Proved expertise in travel management by arranging 100+ domestic and international trips; saved the organization over $4000 in total by negotiating discounts
• Exceeded stakeholder expectations by effectively coordinating meetings and conference events on tight timelines
• Championed a creative cost containment initiative that identified and reduced spending in non-essential department services by over 15%
• Showed excellence in data entry and database administration by successfully transitioning from paper-based process to an automated system, resulting in a 35% increase in data accuracy and aggregate speeds of information requests
• Demonstrated exceptional customer service through providing timely, accurate responses to 200+ client inquiries every month
• Awarded with the “Organizational Support of the Year” award for seamlessly managing the executive calendar and providing timely, professional administrative support.
• Filing System Development & Maintenance
• Regulatory Compliance & Research
• Communications & Collaboration
• Travel Management & Expense Tracking
• Cost Containment & Budget Management
• Data Entry & Database Administration
• Customer Service & Support
• Calendar & Meeting Management
• Time Management & Organization

Administrative Assistant Intern Resume Example:

• Assisted in the organization and coordination of a successful company-wide conference, resulting in a 20% increase in attendance and positive feedback from attendees.
• Developed and implemented a system for tracking and managing office supplies, resulting in a 15% reduction in office supply costs.
• Assisted in the creation and implementation of a new customer service protocol, resulting in a 25% increase in customer satisfaction ratings.
• Streamlined office operations by effectively managing the reception desk, ensuring prompt and courteous responses to inquiries and directing calls to the relevant departments.
• Improved the efficiency of the department by creating a centralized filing system, reducing the time needed to retrieve important documents by 50%.
• Provided administrative support to other departments, reducing the workload of team members by 20%, resulting in improved productivity and better delivery of services.
• Implemented a comprehensive reporting system, resulting in an organized and centralized database for important information, improving the decision-making process for upper management.
• Coordinated several successful company events, which involved logistical planning, venue booking, and ensuring smooth operations during the event, resulting in a positive impact on the company's image.
• Maintained a detailed and accurate calendar, ensuring all deadlines, appointments, and meetings were efficiently managed, resulting in improved time management for the department.
• Strong organizational and multi-tasking skills
• Excellent communication and interpersonal skills
• Able to work independently and in teams
• Proficient in Microsoft Office suite and other relevant software
• Proficient in scheduling and calendar management
• Proven track record of meeting deadlines
• Troubleshooting and problem solving skills
• Adaptable to rapidly changing environments
• Detail-oriented and meticulous
• Excellent customer service and client relations
• Ability to handle sensitive and confidential information
• Knowledge of clerical and administrative procedures

Administrative Clerk Resume Example:

• Generated over 50% cost savings by creatively consolidating purchasing agreements with key suppliers.
• Developed a streamlined document filing system to ensure the office ran efficiently.
• Designed an automated process that tracks and reconciles invoices while actively monitoring financial records.
• Pioneered an updated phone/voicemail system that reduced incoming call wait times by an average of 3 minutes
• Reduced expenses related to office supplies and materials by introducing an innovative inventory management system
• Successfully coordinated complex travel arrangements for senior executives to 25 countries in the region
• Streamlined onboarding processes, resulting in a reduction in paperwork of over 25%
• Developed and managed numerous automated systems, tools, and processes that increased enterprise efficiency
• Collaboratively prepared executive correspondence, reports, and other documents for numerous high-profile meetings
• Communication & Interpersonal Skills
• Financial Management
• Organizational & Time-Management Skills
• Problem Solving/Analytical Thinking
• Computer Proficiency (Microsoft Office Suite, ERP, CRM)
• Professionalism & Diplomacy
• Adaptability & Flexibility
• Customer Service & Conflict Resolution
• Document & Database Management
• Process Improvement & Quality Assurance
• Multi-tasking & Prioritization
• Nonprofit Administration

Beginner Admin Assistant Resume Example:

• Developed and managed a filing system for documents and automated systems that reduced document retrieval time by 25%.
• Researched and recommended cost-effective supplies that resulted in a 35% cost savings for the organization.
• Automated the email process with templates and message rules that led to an average response time of two hours.
• Enhanced the customer service experience by addressing inquiries with up-to-date product knowledge and effectively referring customers to the appropriate team members.
• Implemented contact management tools to organize customer data and tracking system that improved customer satisfaction ratings by 20%.
• Replaced manual documentation processes with automated solutions, generating productivity gains of over 35%.
• Answered customer inquiries on the phone, online, and through email, increasing customer satisfaction ratings by 10%
• Streamlined scheduling processes to enable efficient meeting coordination that increased overall operational efficiency by 23%
• Edited documents, videos, and graphics for presentations that met client expectations and demonstrated understanding of task outcome
• Document filing and retrieval
• Microsoft Office proficiency
• Automation and streamlining of processes
• Contact management tools
• Cost savings/reduction
• Problem solving/critical thinking
• Customer service/relations
• Excellent Communication (Written & Verbal)
• Attention to detail
• Organizational and time-management skills
• Presentation development
• Ability to embrace and learn new technologies
• Flexible and adaptable to changing needs

Entry Level Administrative Assistant Resume Example:

• Organized and managed the schedule and travel itineraries of upper management, resulting in a 10% increase in their productivity.
• Created and maintained spreadsheets and databases, streamlining the company's administrative processes.
• Coordinated and organized meetings and events, improving the overall efficiency of the company.
• Assisted in scheduling and organizing meetings and events, gaining experience in administrative support.
• Shadowed and assisted experienced administrative assistants, learning how to handle various administrative tasks.
• Participated in team meetings and training sessions, learning best practices for administrative support.
• Excellent organizational skills
• Detail oriented
• Highly proficient in Microsoft Office Suite
• Strong communication and interpersonal skills
• Good time management and multi-tasking abilities
• Ability to work with minimal supervision
• Adaptability and creativity
• Proven ability to handle confidential information
• Accuracy and attention to detail
• Ability to prioritize tasks
• Positive attitude and strong work ethic
• Proactive and organized approach to work
• Ability to meet deadlines and follow up on tasks
• Excellent customer service and problem-solving skills

Experienced Administrative Assistant Resume Example:

• Efficiently redesigned and implemented digital filing system, resulting in a 26% increase in team efficiency.
• Expertly managed executive calendars and video conferences, ensuring all meetings and engagements occurred on time and without interruption.
• Worked with vendors and external parties to coordinate important company events and managed budgets to ensure accuracy in all billing activities.
• Elevated stakeholder management and follow-up processes by creating structured tracking initiatives for employees, resulting in 33% faster response times
• Researched and compiled pertinent industry data to formulate special projects, providing invaluable support to top-level management
• Created and formatted content for a wide range of documents, from correspondence to reports to PowerPoint presentations—ensuring perfection in final deliverables
• Drafted and prepared all correspondence, memos, and other documents with meticulous attention to detail, resulting in zero inaccuracies
• Successfully developed, maintained, and managed physical and digital filing systems, bringing all company documents up to date
• Assisted with onboarding processes and provided valuable HR advice, resulting in a smoother transition for new hires and improved onboarding practices
• Advanced Calendar Management
• Diverse Data Management
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook, Access)
• Document/Presentation Formatting and Editing
• Outstanding Written and Verbal Communication
• Technical Documentation/Instruction Writing
• Knowledge of Business Workflows
• Task Automation/Process Improvement Strategies
• Resource Allocation and Scheduling
• Research and Analytical Thinking
• Database Management and Analysis
• Budget Planning and Tracking
• Innovative Problem-Solving
• Conflict Resolution and Mediation
• Professional Presentation and Negotiation
• Expert Customer Service and Interpersonal Skills
• Onboarding and HR Support

Junior Admin Assistant Resume Example:

• Streamlined administrative processes, resulting in a 15% reduction in daily workflow processing time.
• Managed travel logistics for teams of 15+ staff members with 100% satisfaction feedback for on-time performance and hotel reservations.
• Streamlined Office Suite data management with the introduction of advanced organization systems and data backup processes, leading to a 20% increase in data storage efficiency.
• Implemented a digital filing system and process tracking methodology, resulting in a 25% increase in data entry accuracy and improved business performance
• Developed an up-to-date organizational chart which aided in the recruitment of 50+ NPO professionals per month
• Created a variety of business presentations for executive-level stakeholders which contributed to a 10% increase in operational efficiency for the department
• Generated multiple Excel spreadsheets reports, critical to monitoring in-house operations and cross-team synergy
• Established weekly performance reviews and updated the team on progress measurements and productivity levels
• Automated various daily tasks with the integration of office technologies, reducing the need for manual entry by 35%
• Advanced office software proficiency
• Data management
• Automation/Technology integration
• Project management
• Negotiation
• Microsoft Excel/Spreadsheet expertise
• Logistics/Travel coordination
• Time management
• Organizational chart design
• Reporting and analytics
• Digital filing system implementation
• Professional communication
• Employee performance management
• Problem-solving
• Multi-tasking
• Process optimization

Office Administrative Assistant Resume Example:

• Facilitated onboarding process for 10 new staff members and revised company operations manual with up-to-date regulations and policies.
• Streamlined administrative operations within department - reduced paperwork by 25%, implemented business expense tracking and reporting system, and improved filing and records organization by 35%.
• Supported company expansion efforts and initiated event logistics; enhanced administrative control over large scale events, up to 250 people, resulting in 15% higher customer satisfaction.
• Developed and implemented tracking system for employee expenses that saved the company 10% in related costs in just 6 months
• Seamlessly coordinated travel arrangements and logistical support for 8 executive-level employees, ensuring professionalism, efficiency and privacy
• Established protocols and procedures for workplace maintenance and IT support, leading to improved efficiency
• Achieved 50% decrease in response times for IT tickets
• Achieved 90% accurate record-keeping for administrative tasks
• Spearheaded office organizational transition, cut overhead expenses following the swap from hard-copy filing to a digital storage system.
• Implemented mailbox management system that improved incoming mail sorting and routing accuracy by 25%.
• Optimized company correspondence, streamlining proofreading functions for reports, presentations and other documents to achieve 98% accuracy.
• Team Collaboration & Management
• Client Relations
• Project Planning & Execution
• Scheduling & Calendar Management
• Multitasking & Prioritization
• Data Entry & Records Management
• Process & Protocol Design
• Report Writing & Analysis
• Attention to Detail & Accuracy
• Confidentiality & Discretion
• Event Logistical Support
• Travel Arrangements & Bookings
• Office Space & Equipment Maintenance
• IT Support & Troubleshooting
• Document Proofreading
• Budget Tracking & Expense Management
• Customer Service & Satisfaction
• Business & Technical Writing

Senior Administrative Assistant Resume Example:

• Successfully coordinated and scheduled meetings, appointments, and travel arrangements for the CEO, resulting in a 30% increase in productivity for the executive team
• Implemented an electronic filing system that streamlined the management and retrieval of confidential and sensitive information, reducing the time spent on administrative tasks by 50%
• Acted as a liaison between the CEO and external stakeholders, resulting in the successful negotiation of several high-value business deals
• Designed and managed the office operations, resulting in a 20% increase in efficiency and a 15% decrease in costs.
• Provided support to other departments, resulting in a 20% increase in overall productivity across the organization.
• Trained and supervised junior administrative staff, resulting in a 50% increase in the quality of work and a 40% decrease in errors.
• Successfully coordinated special projects and events, resulting in a 50% increase in employee engagement and satisfaction.
• Assisted with budget preparation and expense management, resulting in a 25% reduction in overall expenses.
• Acted as a liaison between the management and employees, resulting in a 30% increase in communication and collaboration across the organization.
• Advanced Scheduling and Organization Skills
• Proficient in Office Management Applications
• Expertise in Document Management Systems
• Adept at Conflict Resolution
• Broad Knowledge of Business and Project Management
• Excellent Communication and Interpersonal Skills
• Proficiency in Accounting
• Experienced in Budget and Expense Management
• Ability to Prioritize Workload Efficiently
• Proven Training and Supervisory Skills
• Competent in HR Policies and Procedures
• Superior Time Management and Multitasking Skills
• Proven Problem-Solving Ability
• Skilled Negotiator
• Excellent Leadership and Teamwork Skills
• Tech-Savvy with Knowledge of Latest Office Technology
• Sound Knowledge of Conference, Planning and Event Management
• Proficiency in Data Analysis and Report Presentation
• Highly Detail-Oriented
• Office Management

High Level Resume Tips for Administrative Assistants:

Creating a resume is all about making your best case for why you should be hired for an individual position. Certain aspects of your administrative career will hold more weight in the eyes of a recruiter than others will, so you will need to be selective about the information you include, and how you present it. Here are some tips to help you focus on what matters most: Emphasize organizational and time-management skills: As an Administrative Assistant, you are responsible for managing multiple tasks and projects simultaneously. Highlight your organizational and time-management skills on your resume, demonstrating your ability to prioritize tasks, meet deadlines, and manage competing demands. Showcase your communication and interpersonal skills: Your role as an Administrative Assistant involves interacting with a variety of stakeholders, including executives, team members, and clients. Emphasize your strong communication and interpersonal skills, including your ability to work collaboratively, resolve conflicts, and communicate effectively. Demonstrate your proficiency with relevant software and tools: In any Administrative Assistant role, your expertise with tools like Microsoft Office, Google Suite, CRM platforms, and project management systems will be very relevant and valuable to an organization. Be sure to highlight your proficiency with these types tools, related technology skills, and any certifications or training you've received in this area. Emphasize your attention to detail: As an Administrative Assistant, accuracy and attention to detail are critical to success. Highlight your ability to manage complex information, maintain meticulous records, and ensure quality control. Showcase your problem-solving skills: As an Administrative Assistant, you are often the first line of defense when problems arise. Emphasize your ability to identify and resolve issues quickly and effectively, demonstrating your problem-solving skills. Tailor your resume to the job and company: Customize your resume to each job you apply for, emphasizing the skills and experiences that make you a strong fit for the specific role and company. Use the job description to identify the key skills and qualifications the employer is seeking, and highlight how you meet those requirements.

Must-Have Information for a Administrative Assistant Resume:

Here are the essential sections that should exist in an administrative assistant resume:

• Contact Information
• Resume Headline
• Resume Summary or Objective
• Work Experience & Achievements
• Skills & Competencies

Additionally, if you're eager to make an impression and gain an edge over other administrative assistant candidates, you may want to consider adding in these sections:

• Certifications/Training

Let's start with resume headlines.

Why Resume Headlines & Titles are Important for Administrative Assistants:

Administrative assistant resume headline examples:, strong headlines.

Proactive Administrative Assistant with 4+ years of Experience

Results-Driven Administrative Assistant with 4+ Years of Expertise

These resume headlines showcase the candidate's experience and demonstrate their abilities as an Administrative Assistant.

Additionally, they highlight the candidate’s proactive attitude and results-driven mindset, with the use of action verbs like “proactive” and “results-driven”.

Weak Headlines

• Unqualified Administrative Assistant
• Administrative Assistant; 4 years of Experience
• These resume headlines either seem unprofessional and lack clarity, or do not do an effective job of showcasing the candidate’s experience. The headline “Unqualified Administrative Assistant” suggests that the candidate is not in fact qualified for the role, which is off-putting, and the headline “Administrative Assistant; 4 Years of Experience” does not prove the candidate’s qualities or demonstrate that they would be an asset to the company.
• Both headlines fail to demonstrate anything unique or valuable about them as an admin assistant.

Writing an Exceptional Administrative Assistant Resume Summary:

A resume summary is a crucial section for showcasing your administrative abilities, experiences, and accomplishments as an Administrative Assistant. It provides a brief but impactful overview of your skills and qualifications, which is essential in capturing the attention of hiring managers and demonstrating your suitability for the role.

For Administrative Assistants, your resume summary should highlight your administrative skills, experience in managing office operations, and expertise in scheduling and communication. A well-crafted summary will showcase your organizational ability and demonstrate your value as an Administrative Assistant.

Here are a few tips to make effective use of your summary:

• Tailor it to the specific job that you are applying for – emphasizing the most relevant skills and experiences
• Highlight your quantifiable achievements, such as reducing office expenses or improving workflow, to demonstrate your value as an Administrative Assistant
• Use keywords related to the Administrative Assistant role and the administrative support industry to optimize your resume for both people and applicant tracking systems (ATS)
• Keep the summary concise, aim for no more than 3-4 sentences
• Avoid cliches and generic statements, and focus on highlighting your unique abilities and experiences.

Administrative Assistant Resume Summary Examples:

Strong summaries.

• Experienced Administrative Assistant with 4+ years of professional experience in office management, customer relations, clerical duties, and data entry. Adept at multitasking and maintaining a high level of organization and efficiency. Proven track record of providing excellent customer service with a positive attitude.
• Results-driven Administrative Assistant with 4+ years of experience providing comprehensive administrative and operational support. Highly organized and detail-oriented, with excellent communication and customer service skills. Skilled in streamlining office processes to maximize efficiency and productivity.

Why these are strong:

• What makes the great summaries great is that they provide specific examples of the Administrative Assistant's skills and experience, such as office management, customer relations, clerical duties, and data entry. They also both emphasize the fact that the Administrative Assistant is organized, efficient, and brings positive energy to the team.

Weak Summaries

• 4 years' experience as an Administrative Assistant. Knowledgeable in customer relations, data entry, and office management. Efficient and organized.
• Administrative Assistant with 4 years of experience. I'm great with people and have lots of customer service experience. I'm an organized person and can handle a lot of tasks at once.

Why these are weak:

• In summary, both examples do not provide any unique value proposition or showcase any noteworthy accomplishments or skills that would make the candidate stand out from other candidates. A strong resume summary for an Administrative Assistant should be specific, highlight the candidate's achievements, and provide evidence to support any claims made.

Resume Objective Examples for Administrative Assistants:

Strong objectives.

Recent college graduate seeking role as an Administrative Assistant to utilize excellent organizational skills and detail-orientation to direct office operations efficiently and productively.

Self-motivated and organized Administrative Assistant, determined to use strong technical and communication skills to promote efficient, effective office operations.

• What makes objectives strong is that they are customized to the particular position of Administrative Assistant and show a clear indication of the experience and skills that the applicant can bring to the role. The objectives focus on the employer's needs and list what makes the applicant a strong candidate for the job.

Weak Objectives

An Administrative Assistant role to grow my career and advance professionally.

Highly experienced Administrative Assistant eager to apply my skills and utilize my knowledge of all office tasks to contribute to the workplace.

• These resume objectives are weak because they don't demonstrate any understanding of the role and what the employer is looking for. They simply indicate that the applicant is looking for a job, rather than conveying the value and experience they can bring to the position.

Write a More Targeted Resume with AI

Speed up your resume creation process with the resume builder . generate tailored resume summaries in seconds., how to impress with your administrative assistant work experience:, best practices for your work experience section:.

• Keep your resume succinct. It's important to create a concise and detailed resume that accurately reflects the knowledge and experience you have in the administrative field.
• Focus on qualifications and abilities related to the job you're applying for, and omit any extra information that's not pertinent to the position.
• Highlight your core skills. As an Administrative Assistant, you're expected to have excellent organizational and communication skills, so make sure to emphasize these in your resume. You should also showcase any other skills you possess, such as knowledge of software programs, multitasking, and critical thinking skills.
• Demonstrate proven success. To stand out to recruiters and hiring managers, include examples of successful projects and tasks you've completed in the past. This will make a strong impression and help you stand out among the competition.
• Showcase your adaptability. Administrative professionals must be able to adjust to changing demands quickly, so showcase any adaptability skills you possess. You might consider highlighting the results of a project you completed within a tight deadline or how you overcame a challenging obstacle.
• Share awards and accomplishments. If you've received any type of recognition or awards in the past related to your administrative work, include those in your resume as well. Having relevant awards to back up your qualifications will demonstrate your value and make a great impression.
• Use action verbs to describe your experiences to help them stand out, such as “streamlined,” “coordinated,” “initiated,”etc.
• Focus on accomplishments rather than duties, emphasizing tangible outcomes resulting from your work.

Example Work Experiences for Administrative Assistants:

Strong experiences.

Provided administrative support to a team of 25 employees, resulting in a 20% increase in productivity over a 3-month period.

Reduced office costs by 10% by negotiating better prices with vendors.

Organized and maintained physical and digital filing systems for the department, improving document retrieval time by 30%.

Developed and implemented a new filing system for the office, which resulted in a 25% improvement in efficiency.

Created a weekly schedule for office staff that improved overall customer satisfaction by 10%.

Provided administrative assistance to the CEO, which led to a 5% reduction in time spent on administrative tasks.

• These examples demonstrate the administrative assistant’s ability to support a team, increase productivity, reduce costs, and improve efficiency and customer satisfaction. The metrics included in each example illustrate the impact that the individual had on their team.

Weak Experiences

Provided administrative assistance to the office staff.

Organized and maintained filing system for the department.

Created a weekly schedule for office staff.

Handled office operations and customer relations.

Answered phone calls and handled customer inquiries.

Tracked and maintained office supplies.

• These examples do not provide any metrics or explain the impact that the individual had in their role. The duties listed are also too general and do not explain the individual’s accomplishments.

Top Skills & Keywords for Administrative Assistant Resumes:

Top hard & soft skills for administrative assistants, hard skills.

• Computer proficiency (MS Office, spreadsheet and database programs)
• Great organizational and time management abilities
• Ability to multitask effectively
• Problem-solving and decision-making skills
• Discretion and confidentiality
• Ability to learn quickly

Soft Skills

• Interpersonal communication
• Organizational skills
• Confidentiality

Go Above & Beyond with a Administrative Assistant Cover Letter

Administrative assistant cover letter example: (based on resume).

Dear [Company Name] Hiring Manager, I am excited to apply for the Administrative Assistant position at [Company Name]. With my experience in managing workflow, analyzing records, and developing filing systems, I am confident in my ability to make a positive impact on your team. In my previous role, I managed workflow of documents, records, schedules, and logistics for executive staff. Through my efforts, I was able to decrease the time spent on administrative tasks by 20%, allowing the executive staff to focus on high-priority tasks. Additionally, I analyzed departmental records, prepared extensive reports, and devised innovative solutions to meet organizational goals. One of my proudest achievements was the development and implementation of a new filing system and procedures that optimized office efficiency and enhanced productivity by 10%. I am confident that I can apply the same level of detail and dedication to any project or initiative at [Company Name]. Furthermore, I have experience overseeing the planning and delivery of staff meetings, events, and travel arrangements, which resulted in a robust communication infrastructure between staff and executives. I also increased customer engagement efforts by 25% through recruitment and retention activities that embraced diversity and inclusion initiatives. In addition, I have trained new team members on data entry, document management, and other office administrative tasks to improve job performance. I am excited about the opportunity to bring my experience and passion for organization and communication to [Company Name].

Thank you for considering my application. I look forward to the opportunity to speak with you further about how I can contribute to your team. Sincerely, [Your Name]

As an Administrative Assistant, submitting a cover letter along with your resume can help you stand out in a competitive job market. A cover letter allows you to showcase your communication and organizational skills, highlight your attention to detail, and demonstrate your passion for the position.

A cover letter is an opportunity to add a personal touch to your application and provide additional context beyond the bullet points on your resume. It also shows the hiring manager that you have taken the time to research the company and position and are invested in the opportunity.

Here are some of the most convincing reasons for why an Administrative Assistant should submit a cover letter:

• It showcases your communication and organizational skills: As an Administrative Assistant, you'll be working with cross-functional teams, stakeholders, and clients on a daily basis. Your cover letter provides an opportunity to demonstrate your written communication skills and ability to clearly convey ideas. It also allows you to showcase your organizational skills by outlining your ability to manage schedules, prioritize tasks, and maintain accurate records.
• It highlights your attention to detail: As an Administrative Assistant, attention to detail is crucial to ensuring the smooth running of the office. Your cover letter provides an opportunity to demonstrate your ability to catch errors and ensure accuracy in your work.
• It demonstrates your passion for the position: A well-written cover letter can showcase your enthusiasm for the administrative field and the company. This can make a difference in the hiring manager's decision-making process.
• It sets you apart from other applicants: A well-crafted cover letter can help you stand out from other applicants who may have similar experience and qualifications.

While writing a cover letter may seem like a daunting task, it doesn't have to be. Your cover letter should complement your resume and highlight your skills and experience in a way that is relevant to the specific position you are applying for.

Tips for aligning your cover letter with your resume:

• Use the same header as your resume: This will help the hiring manager identify your application as a complete package.
• Align the content of your cover letter with the requirements of the job: Use the job description as a guide to highlight your relevant skills and experience.
• Use keywords from the job posting: Incorporate relevant keywords from the job posting to help your application get past applicant tracking systems (ATS).
• Keep your cover letter concise and focused: Aim for one page and avoid repeating information from your resume.
• Provide specific examples: Use your cover letter to provide specific examples of how you have successfully managed administrative tasks or assisted in project management.
• Showcase your professionalism: As an Administrative Assistant, professionalism is an essential part of the job. Use your cover letter as an opportunity to showcase your professional demeanor and approach to the role.
• Proofread carefully: Errors in your cover letter can undermine your credibility, so make sure to proofread carefully before submitting your application.

Resume FAQs for Administrative Assistants:

How long should i make my administrative assistant resume.

An Administrative Assistant's resume should be between 1-2 pages in length, depending on the person's experience level. No matter what, the resume should include essential elements such as a professional profile, an employment history, as well as tangible accomplishments and technology skills. However, it should always focus on relevancy and be no longer than two pages long. Anything longer risks being too dense or containing unnecessary information.

What is the best way to format a Administrative Assistant resume?

When it comes to crafting an effective Administrative Assistant resume, the key is to ensure the resume is clearly structured and easy to skim. To achieve this, make sure to place your contact information at the top, followed by a concise summary statement that outlines your relevant experience and qualifications. After this, include your professional experience, educational background, and any certifications or awards you have earned. Finally, make sure to highlight your skills and relevant accomplishments in each job listing or section.

Which Administrative Assistant skills are most important to highlight in a resume?

When crafting a resume, it's very important to emphasize the right hard skills to demonstrate proficiency in the areas that truly matter. Common hard skills to highlight on an Administrative Assistant resume include: -Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook -Knowledge of customer relationship management (CRM) systems -Ability to work with databases and enterprise resource planning (ERP) tools -Bookkeeping, accounting, and coding skills -Data entry and record-keeping capabilities -Meeting, event, and travel coordination experience -Excellent written and verbal communication skills, including executive-level correspondence -Superb organizational and multitasking talents -Project management, prioritization, and problem-solving expertise -Familiarity with Human Resource Information Systems (HRIS) and payroll processes

How should you write a resume if you have no experience as a Administrative Assistant?

If you have no experience as an Administrative Assistant, don't worry! There are still several ways you can create a strong resume that highlights your skills and demonstrates your potential as a successful Administrative Assistant. Here are some tips to help you get started: Start with a strong objective statement: Begin your resume with a clear and concise objective statement that highlights your desire to work as an Administrative Assistant and your relevant skills and attributes. This will show employers that you are serious about pursuing a career in this field. Emphasize transferable skills: Even if you don't have experience as an Administrative Assistant, you likely have transferable skills from other jobs or from your education. Highlight these skills in your resume, such as strong communication, organizational, and problem-solving abilities. Showcase relevant coursework or certifications: If you have taken relevant courses or earned certifications, be sure to highlight these in your resume. This will demonstrate that you have a foundational understanding of the field and are committed to developing your skills. Include volunteer work or internships: If you have volunteered in administrative roles or completed internships, be sure to include these experiences in your resume. This will show employers that you have hands-on experience in an office environment and can handle administrative tasks. Customize your resume for the job: Tailor your resume to the specific job you are applying for. Research the company and the role to determine what skills and attributes are most important, and emphasize these in your resume. Use a functional or skills-based resume format: If you don't have a lot of experience, consider using a functional or skills-based resume format instead of a chronological format. This will allow you to highlight your skills and abilities, rather than your work history.

Compare Your Administrative Assistant Resume to a Job Description:

• Identify opportunities to further tailor your resume to the Administrative Assistant job
• Improve your keyword usage to align your experience and skills with the position
• Uncover and address potential gaps in your resume that may be important to the hiring manager

Related Resumes for Administrative Assistants:

Administrative aide resume example, administrative assistant intern resume example, administrative assistant with no experience resume example, administrative clerk resume example, administrative support resume example, beginner admin assistant resume example, entry level administrative assistant resume example, experienced administrative assistant resume example, junior admin assistant resume example, office administrative assistant resume example, senior administrative assistant resume example, administrative assistant resume example, more resume guidance:.

Resume Worded   |  Resume Skills

Skill profile, administrative assistant, improve your resume's success rate by using these administrative assistant skills and keywords ..

• Hard Skills and Keywords for your Administrative Assistant Resume
• ATS Scan : Compare Your Resume To These Skills
• Sample Resume Templates
• How To Add Skills
• Soft Skills for Administrative Assistant Roles
• Administrative Assistant More Resume Templates

Resume Skills and Keywords from Related Jobs

Browse skills from similar jobs, frequently asked questions.

• 3. Effective Action Verbs for your Resume

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Looking for keywords for a specific job search for your job title here., © 2024 resume worded. all rights reserved., administrative assistant resume keywords and skills (hard skills).

Here are the keywords and skills that appear most frequently on recent Administrative Assistant job postings. In other words, these are the most sought after skills by recruiters and hiring managers. Go to Sample Templates ↓ below to see how to include them on your resume. Remember that every job is different. Instead of including all keywords on your resume, identify those that are most relevant to the job you're applying to. Use the free Targeted Resume tool to help with this.

• Administrative Assistance
• Administration
• Microsoft Access
• Customer Service
• Company Secretarial Work
• Social Media
•  Find out what your resume's missing
• Telephone Reception
• Human Resources (HR)
• Word Processing
• Switchboard
• Office Administration
• Executive Administrative Assistance
• Change Management
• Interim Management
• Personal Development
• Management Consulting

Resume Skills: Software

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Microsoft PowerPoint
• Google Docs
• Google Sheets
• Adobe Acrobat
• Microsoft Office Suite
• Google Suite
• Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Adobe Acrobat Pro DC
• Google Drive
• Google Workspace
• MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Adobe Acrobat Pro
• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Google Workspace (Docs, Sheets, Slides, Calendar)
• Salesforce CRM
• Oracle Database
• Microsoft Office
• Project Management tools (Basecamp, Asana)
• CRM Software (Salesforce)
• Adobe Photoshop
• Microsoft Dynamics 365
•  Match your resume to these skills

Resume Skills: Tools

• Meeting Coordination
• Calendar Management
• Document Management
• Office Equipment Handling
• Record Keeping
• Confidentiality
• Inventory Management
• Appointment Scheduling
• Event Planning
• Travel Coordination
• Record Management
• File Management
• Video Conferencing (Zoom, Skype, Teams)
• MS Office Suite
• Adobe Suite
• CRM Software (Salesforce, Zoho)
• Data Management Software (SPSS, Stata)

Resume Skills: Project Management

• Google Calendar
• JIRA (Beginner)

Resume Skills: Languages

• Spanish (Fluent)
• Spanish (Professional proficiency)

Resume Skills: Administrative Capabilities

• Time Management
• Project Coordination
• High-Level Confidentiality Maintenance
• Complex Calendar Management
• Meeting Organization and Preparation

Resume Skills: Communication Tools

• CRM Systems
• Email Management Software
• Virtual Conference Platforms
• Social Media Management
• File Sharing Tools

Resume Skills: Other

• Data Analysis
• Simplified Technical English

Resume Skills: Communication Platforms

Resume skills: customer service.

• Conflict resolution
• Client relationship management
• POS Systems
• Customer Relationship Management (CRM)
• Conflict Resolution
• Active Listening
• De-escalation Techniques

Resume Skills: Database Management

Resume skills: administrative.

• Executive Support
• Manual Record Keeping
• Business Correspondence
• Travel Arrangements
• Mail Distribution
• Invoice Processing

Resume Skills: Communication

• Verbal and Written Communication
• Personal Reception
• Switchboard Operation
• Presentation Skills
• Customer Relations
• Troubleshooting
• Performance Reports
• Report Writing
• Negotiation
• Multi-Channel Communication

Resume Skills: Administration

• Team Logistics
• Memo Drafting
• File Systems Management

Resume Skills: Healthcare Management Systems

• Medical MasterMind

Resume Skills: Healthcare Coding

Resume skills: certifications.

• Certified Administrative Professional
• Notary Public

Resume Skills: Specialize Techniques

• Records Management
• Report Preparation

Resume Skills: Time Management Techniques

Resume skills: financial management.

• Budget Forecasting

  Where on my resume do I add these buzzwords? Add keywords directly into your resume's work experiences , education or projects. Alternatively, you can also include a Skills section where you can list your technical skills in order of your proficiency. Only include these technical skills or keywords into your resume if you actually have experience with them.

   Does your resume contain all the right skills? Paste in your resume in the AI Resume Scan ↓ section below and get an instant score.

Compare Your Resume To These Administrative Assistant Skills (ATS Scan)

Paste your resume below and our AI will identify which keywords are missing from your resume from the list above (and what you need to include). Including the right keywords will help you get past Applicant Tracking Systems (i.e. resume screeners) which may scan your resume for keywords to see if you're a match for the job.

Sample Administrative Assistant Resume Examples: How To Include These Skills

Add keywords directly into your resume's work experiences , education or skills section , like we've shown in the examples below. use the examples below as inspiration..

  Where on my resume do I add these buzzwords? Add keywords directly into your resume's work experiences , education or projects. Only include these technical skills or keywords into your resume if you actually have experience with them.

How do I add skills to an Administrative Assistant resume?

Go through the Administrative Assistant posting you're applying to, and identify hard skills the company is looking for. For example, skills like Invoicing, Company Secretarial Work and Telephone Reception are possible skills. These are skills you should try to include on your resume.

Add other common skills from your industry - such as Administrative Assistance, Administration and Microsoft Access - into your resume if they're relevant.

Incorporate skills - like Management Consulting, Research and Switchboard - into your work experience too. This shows hiring managers that you have practical experience with these tools, techniques and skills.

Teamwork is a common competency hiring managers look for, particularly for Administrative Assistant roles, so include at least 1-2 examples of accomplishments that involved leading a team, or collaborating with others to complete a project.

Recruiters look for administrative skills on your Administrative Assistant, so highlight your experience with key administrative functions, like organizing workshops or communicating with customers and employees.

Try to add the exact job title, Administrative Assistant, somewhere into your resume to get past resume screeners. See the infographic for how to do this.

Word Cloud for Administrative Assistant Skills & Keywords

The following word cloud highlights the most popular keywords that appear on Administrative Assistant job descriptions. The bigger the word, the more frequently it shows up on employer's job postings. If you have experience with these keywords, include them on your resume.

Administrative Assistant Soft Skills

Here are common soft skills that appear on Administrative Assistant job postings. Unlike hard skills, which refer to tools, software or techniques, soft skills focus on character traits and interpersonal skills. Instead of listing these phrases on your resume, try to show them through your bullet points like in the examples below.

• Team Leadership
• Phone Etiquette
• Team Building
• Communication

Tip: Do not list these words or phrases on your resume, and instead focus on the hard skills we described above.

We also found variations and further specializations to your job title. Browse through the related job titles to find additional keywords that you can include into your resume.

• Strategic Planning
• Operating Systems
• Project Management
• SAP Products
• Business Strategy
• Medical Terminology
• Medical Records
• Electronic Medical Record (EMR)
• Medical Billing
• U.S. Health Insurance Portability and Accountability Act (HIPAA)
• Medical Coding
• Healthcare Management
• Medical Assisting
• Vital Signs
• Insurance Verification
• Cardiopulmonary Resuscitation (CPR)
• Receptionist Duties
• Medical Transcription
• Patient Safety
• Clinical Research
• Accounts Payable
• Spreadsheets
• Accounts Receivable (AR)
• Information Technology
• Technical Support
• Vendor Management
• Business Process Improvement
• Sales Management
• Client Prospecting
• Client Relations
• Marketing Strategy
• Business Planning
• Hospitality Management
• Hotel Management
• Hospitality
• Event Management
• Food & Beverage
• Meeting Planning
• Front Office
• Sales Operations
• Salesforce.com
• Social Media Marketing
• Public Relations
• Online Marketing
• Advertising
• Adobe InDesign
• Market Research
• Digital Marketing
• Adobe Illustrator
• Email Marketing
• Google Analytics
• Executive Calendar Management
• Expense Reports
• Travel Management
• Meeting Scheduling
• Higher Education
• Nonprofit Organizations
• Employee Relations
• New Hire Orientations
• Human Resources Information Systems (HRIS)
• ADP Payroll
• Interviewing
• Benefits Administration
• HR Policies
• New Hire Paperwork
• Employee Benefits Design
• Performance Management
• Labor and Employment Law
• Legal Advice
• Legal Document Preparation
• Legal Research
• Legal Writing
• Civil Litigation
• Corporate Law
• Document Review
• Document Drafting
• Legal Administration
• Personal Injury Law
• Commercial Litigation
• Litigation Support
• Calendaring
• Electronic Filing
• Intellectual Property
• Account Reconciliation
• Accounts Payable & Receivable
• Bookkeeping
• Bank Reconciliation
• Personnel Management
• Contract Management
• HR Management
• Payroll Administration
• Financial Reporting
• Billing Process
• Financial Analysis
• Financial Services

Get your Resume Instantly Checked, For Free

Upload your resume and we'll spot the issues in it before an actual administrative assistant recruiter sees it. for free., administrative assistant resume templates.

Here are examples of proven resumes in related jobs and industries, approved by experienced hiring managers. Use them as inspiration when you're writing your own resume. You can even download and edit the resume template in Google Docs.

Resume Example Senior Administrative Assistant

An effective Description of the templates...

Download this resume template

A senior administrative assistant is a position that highlights your extensive experience supporting higher management and overseeing other employees in the department. Since you’ll have plenty of experience to share, you’ll want to detail your accomplishments with specific numbers and highlight your transferable skills from previous roles. This template will show you how to combine both to create a lasting impression on the recruiter.

Tips on why this template works

   highlights training and leadership experience, which are transferrable skills key to administrative assistant roles.

Since this role is a senior position, you’ll be expected to train new employees per the company’s needs and support senior management. This resume template uses examples like “managed administrative staff of 15 personnel,” “hired, trained, and managed over 355 part-time workers per year,” and “supported Senior Vice President of Manufacturing.” Make sure to emphasize your relevant senior experience.

   Relevant administrative assistant certifications in education section

Besides just your education, you’ll want to spotlight any relevant certifications that you have to demonstrate your fluency in this role. This senior administrative assistant resume template uses the example of Administrative Assistant Certificate Series from the Growthsi Business School. Additional certificates show your dedication to additional training for the position.

Resume Example Executive Administrative Assistant

As an executive administrative assistant, you will be supporting one or multiple executives in the company. A high-level of discretion and anticipation of what your executives need is a must. To tailor a resume for this position, you’ll want to focus on your experience supporting previous executives and how you resolved pain points for them.

   Quantify your administrative accomplishments in the office

In this role, you’ll have familiarity with streamlining and implementing processes. This resume uses great examples like “reduced cell phone expenses, resulting in savings of $5,000+” and “organized new office and designed systems to maximize office function efficiency by 30%.” Make sure to showcase what you did to make the office better for the team. Numbers talk!

   Show promotions in your work history

This template demonstrates a promotion from an administrative assistant to an executive assistant. Growth shows that your previous company was impressed with your work and trusted you with more responsibilities, like supporting five executives. You should also highlight why you were promoted. If you took on additional work, became a mentor to others, or more, make sure to share it.

Resume Example Entry Level Administrative Assistant

Just like senior and executive-level administrative assistants, there are also entry-levels administrative assistant positions out there. Don’t worry if you don’t have administrative assistant work experience or if you’re looking to change careers — you should use your education and other related administrative experience to supplement it. You should also highlight relevant skills that are transferable to showcase previous experience with them in different environments.

   Use of strong action verbs related to administrative duties

Action verbs are important tools and phrasing is everything. Your resume should have powerful action verbs to bolster your accomplishments. Some excellent examples of action verbs in this resume template are “directed,” “oversaw,” “generated,” and “drafted.” We’ll also go into more detail about action verbs down below for more ideas.

   Transferable administrative skills from previous roles

You typically want to emphasize technical skills but that can be difficult for an administrative assistant position compared to a role like a project manager. In this resume, skills such as “customer service, “telephone reception,” and “data entry” are listed. The skills are implied in experience like “answered an average of 35 calls per day by addressing customer inquiries.”

Resume Example Sales Administrative Assistant

Sales are a key function to any business. Without the sales team, the company would probably have a hard time earning revenue for their products or services. As a sales administrative assistant, you’ll want to spotlight your related sales and administrative experience to demonstrate that you can do both. You may not only just support the sales team, but also contribute to sales pitches, presentations, and generating leads as well.

   Focuses on relevant administrative & sales experience

Since this role requires familiarity with selling, make sure to showcase your previous sales experience. This template uses related positions such as sales clerk and sales coordinator. If you’ve worked in retail or similar roles before, mention it with examples like “managed $300,000 monthly sales figures operating at an average of 30% profit margin” and “conducted 50+ sales presentations.”

   Quantify your accomplishments and project results

Sales is all about numbers. This resume template specifically mentions a project of “creat[ing] sales tracking database in Access that decreased overall deficiencies by 20%.” Recruiters want to see hard numbers of how you contributed to increasing sales and generating leads. Emphasize what you did in past roles to show what you could do for your potential employer.

An executive assistant works closely with a high-level executive or a small group of high-level executives in overseeing projects and anticipating business needs. On the other hand, an executive administrative assistant tends to focus more on task management and administrative duties, such as calendar scheduling, data entry, and handling calls. In your executive administrative assistant resume, make sure to highlight your experience and relevant skills accordingly.

   Highlight relevant executive administrative skills

When writing your executive administrative assistant resume, make sure to demonstrate your proven ability to carry out administrative tasks. You should highlight relevant skills you have in these capacities, and include skills that pertain to the job description. This candidate includes a list of administrative capacities in their skills section, such as Calendar Management, Travel Arrangements, and Organization Skills, and expands upon them in their work experience.

   Use strong action verbs and numeric metrics to describe your administrative accomplishments/responsibilities

In your work experience section, make sure to use strong action verbs and to quantify your positive impact to the company. Executive administrative assistants should be experts at performing administrative duties, especially in areas of facilitating smooth operation and in catalyzing productivity. Use words such as “streamlined”, “orchestrated”, or “facilitated” to describe your contributions, and make sure to accompany them with tangible quantitative metrics.

Resume Example Executive Assistant to CEO

Sometimes a CEO may require more personal assistance and will want to hire an executive assistant to directly support their needs. This position is the CEO’s primary resource, and must demonstrate deep administrative and organizational expertise to support the demands of the highest position in the company. When writing your CEO executive assistant resume, make sure to showcase your mastery of relevant skills, such as calendar management, hiring logistics, and event operations.

   Showcase skills relevant to support C-levels

Different CEOs have different needs - for this position in particular, it’s important to read the job description carefully and even do some research of your own into the company’s CEO, given that their information is included. Make sure to include skills that tailor to the job posting. For example, if the executive travels often, emphasize your experience in making travel arrangements or serving as a travel assistant.

   Use strong action verbs in your bullet points

Use strong action verbs, accompanied with relevant metrics, to demonstrate skills that are relevant to supporting a CEO. Executive assistants to CEOs must wear a variety of hats and be quick on their feet. Use such verbs as “liaised”, “collaborated”, and “oversaw” to demonstrate such abilities.

What are the top skills you should add to your Administrative Assistant resume?

Some effective Administrative Assistant skills you can add to your resume include:

What are the differences in resume skills between a Technical Administrative Assistant and a Medical Administrative Assistant?

What are good resume skills to include for different administrative assistant roles and job titles.

Depending on the specific role you apply to, you may need to emphasize different skill sets. Here are a few examples:

• Sales Administrative Assistant : Administrative Assistance, Hospitality Management, Hotel Management, Hospitality and Sales
• Operations Administrative Assistant : Office Administration, Data Entry, Payroll, Accounts Payable and Human Resources (HR)
• Legal Administrative Assistant : Legal Advice, Legal Document Preparation, Legal Research, Legal Writing and Litigation
• Technical Administrative Assistant : Customer Service, Microsoft Access, Windows, Strategic Planning and Management
• Human Resources Administrative Assistant : Onboarding, Recruiting, Employee Relations, New Hire Orientations and Human Resources Information Systems (HRIS)

What are common Administrative Assistant soft skills?

Examples of Administrative Assistant soft skills include Negotiation, Leadership, Team Leadership, Teamwork and Organization Skills.

Target your Resume to a Job Description

While the keywords above are a good indication of what skills you need on your resume, you should try to find additional keywords that are specific to the job. To do this, use the free Targeted Resume tool. It analyzes the job you are applying to and finds the most important keywords you need on your resume. It is personalized to your resume, and is the best way to ensure your resume will pass the automated resume filters. Start targeting your resume

Most resumes get auto-rejected because of small, simple errors. These errors are easy to miss but can be costly in your job search. If you want to make sure your resume is error-free, upload it to Score My Resume for a free resume review. You'll get a score so you know where your resume stands, as well as actionable feedback to improve it. Get a free resume review

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Find out what keywords recruiters search for. These keywords will help you beat resume screeners (i.e. the Applicant Tracking System).

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Administrative Assistant Resume Sample and Guide

Creating a standout resume is a crucial step toward landing your dream job as an administrative assistant.

In today’s competitive job market, it’s not enough to simply list your qualifications and work experience; you need to present your skills and achievements in a way that captures the attention of potential employers and sets you apart from the crowd.

This guide is designed to help you craft a compelling administrative assistant resume that not only highlights your capabilities but also reflects your professional dedication.

We provide expert tips and a well-structured sample to ensure your resume is both impressive and effective.

Sample Resume for Administrative Assistant Position

Lorna Hollan (000) 251-2588 lornaholl@email. com Aldrich, MO

“Results-Driven Administrative Assistant with Proficient Organizational and Problem-Solving Skills”

SUMMARY Detail-oriented Administrative Assistant with 5 years of experience supporting executive teams. Highly organized with excellent communication and time management skills. Proficient in calendar management, meeting coordination, and office administration. Strong ability to multitask and prioritize tasks effectively. Seeking a challenging role to leverage my skills and contribute to the success of a dynamic organization.

SELECTED ACHIEVEMENTS

• Implemented effective time management strategies, resulting in a 20% increase in productivity and improved task prioritization.
• Improved office efficiency by reducing document retrieval time by 30% through meticulous organization and filing techniques.
• Successfully negotiated contracts with vendors, resulting in cost savings of 15% on office supplies and services.
• Streamlined expense tracking process, resulting in a 20% reduction in reimbursement processing time.

PROFESSIONAL EXPERIENCE

Administrative Assistant Time Warner Co, Aldrich, MO Oct 2020 – Present

• Efficiently managed and coordinated executive calendars, scheduling and organizing 300+ appointments and meetings annually, ensuring seamless operations and improved productivity.
• Prepared and edited professional correspondence, reports, and presentations resulting in improved clarity and efficiency of communication.
• Successfully arranged travel arrangements and accommodations for executives, saving 15% on travel expenses through diligent research and negotiation.
• Implemented an efficient office supplies tracking system, reducing supply costs by 10% annually.
• Provided exceptional customer service as the first point of contact for calls and visitors, resolving 90% of inquiries independently.

Office Assistant Abaco Systems, Atlanta, GA Aug 2016 – Oct 2020

• Assisted with front desk operations, greeting and directing an average of 50 visitors daily.
• Prepared internal communication materials, ensuring accurate and timely delivery to 100+ staff members.
• Supported meeting and event planning, resulting in the seamless execution of 20+ company events and meetings.
• Maintained employee attendance records and processed time-off requests with 100% accuracy.
• Collaborated with various departments to facilitate cross-team communication and streamline workflows.

EDUCATION High School Diploma City School, Atlanta, GA

CERTIFICATION Certificate in Office Management ABC College, Atlanta, GA – 2015

• Front Office Skills
• Note-taking techniques
• Legal and ethical issues
• Spreadsheets
• Office Technologies
• Files and Record Management
• PowerPoint Presentations

CORE COMPETENCIES

• Calendar Management
• Meeting Coordination
• Travel Arrangements
• Document Preparation and Editing
• Office Supplies Management
• Customer Service
• Communication Skills
• Time Management
• Organization
• Attention to Detail

COMPUTER SKILLS

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with office management software and systems
• Strong Internet research skills
• Knowledge of database management
• Familiarity with project management tools
• CRM Software
• Typing Speed: 55 Words per minute with an accuracy

PROFESSIONAL DEVELOPMENT Office Management Training Short Courses in Customer Service

AFFILIATIONS Member: American Association of Administrative Professionals

“I am committed to delivering exceptional administrative support and contributing to the smooth functioning of operations.”

Recommended : Administrative Assistant Resume No Experience

Tips for Writing a Great Administrative Assistant Resume

Writing a resume for an administrative assistant position requires careful attention to detail and a focus on showcasing the skills and qualifications that are relevant to the role. Here’s a step-by-step guide to help you create an effective administrative assistant resume:

Begin your resume with a clear and professional header that includes your name, contact information, and relevant social media or professional website links if applicable.

2. Summary Statement

Write a concise and compelling summary statement that highlights your key qualifications, skills, and experiences as an administrative assistant. Focus on your organizational abilities, problem-solving skills, and any specific accomplishments or strengths that set you apart.

3. Work Experience

List your previous work experiences in reverse chronological order, starting with the most recent. Include the job title, name of the company, location, and dates of employment. Describe your responsibilities and accomplishments using bullet points, emphasizing relevant skills such as calendar management, correspondence handling, meeting coordination, and document preparation.

4. Education

Provide details about your educational background, starting with the most recent degree or qualification. Include the name of the school or institution, location, degree obtained, and graduation year. If you graduated with honors or have relevant coursework, be sure to mention it.

Create a dedicated skills section to highlight your core competencies as an administrative assistant. Include both technical skills (e.g., proficiency in Microsoft Office Suite, data entry, database management) and soft skills (e.g., strong communication, attention to detail, time management). Tailor your skills to match the job description and use keywords to demonstrate your suitability for the position.

6. Certifications

If you hold any relevant certifications or have completed specialized training programs, mention them in a separate section. This could include certifications in project management, office administration, or industry-specific software.

7. Achievements

If you have notable achievements or commendations related to your administrative work, include them in a separate section to demonstrate your excellence in the field. This could involve streamlining processes, improving efficiency, or handling challenging situations successfully.

8. Professional Associations

If you are a member of any professional associations or organizations related to administrative work, mention them. This highlights your commitment to professional development and staying updated with industry trends.

9. References

It is generally not necessary to include references on your resume. Instead, you can mention, “References available upon request.”

10. Proofread and Format

Before finalizing your resume, thoroughly proofread it for spelling and grammar errors. Format it in a clean and professional manner, using consistent fonts, bullet points, and headings. Ensure that the resume is visually appealing and easy to read.

11. Customize

Customize your resume for each application, highlighting the most relevant skills and experiences that align with the duties and requirements outlined in the job description provided by the employer.

Final Thought

Master the art of crafting an impeccable administrative assistant resume and open doors to exciting career opportunities. With our comprehensive guide and carefully curated sample, you can confidently showcase your skills and experience to stand out in the competitive job market. Take the first step towards a successful career as an administrative assistant today!

Ratings and Reviews from Visitors of This Page

Visitor reviews.

⭐⭐⭐⭐⭐ “This guide was incredibly helpful! The example resume gave me a template to follow, and the tips ensured that I didn’t miss any important details. I landed an interview within a week of submitting my new resume.”

⭐⭐⭐⭐ “Detailed and easy to follow. The sample resume was very useful, especially the achievements section. A must-read for anyone looking to improve their resume.”

⭐⭐⭐⭐⭐ “Fantastic resource! The tips for tailoring my resume to each job application were spot on. My resume has never looked better.”

⭐⭐⭐⭐ “Great content. The structure made it really easy to navigate and pick up where I left off. My favorite part was the list of core competencies.”

⭐⭐⭐⭐⭐ “I was struggling to format my resume before finding this guide. It’s straightforward and covers everything an administrative assistant needs. Highly recommend!”

⭐⭐⭐⭐ “Very clear and concise. Helped me organize my thoughts and present my experience in a way that stands out. The professional affiliations section was a nice touch.”

⭐⭐⭐⭐⭐ “This guide exceeded my expectations. The step-by-step instructions were extremely helpful, and the sample resume gave me the confidence to revamp my own.”

⭐⭐⭐⭐ “Informative and practical. I appreciated the emphasis on customization and proofreading. My resume is now much more polished.”

⭐⭐⭐⭐⭐ “Impressed by the depth of information provided. The skills and certifications sections in particular helped me highlight what’s most important. Great job!”

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⭐⭐⭐⭐⭐ 4.6 out of 5 based on 9 reviews

Enhance your chances of landing your dream job by following this comprehensive guide. Visitors of this page have successfully improved their resumes and secured job interviews, thanks to the detailed instructions and sample resume provided. Join them and take the next step in your career confidently!

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7 Administrative Clerk Resume Examples for 2024

When writing resumes for administrative clerk positions, focus on clarity and relevance. Highlight your experience with office software, data entry, and filing systems. This article provides proven examples and strategic advice tailored to help you build a resume that aligns with industry standards. Gain insights on how to showcase your skills and past job roles effectively.

• 31 Jul 2024 - 5 new sections, including 'Education placement on resume', added
• 31 Jul 2024 - 5 new resume templates, including Transitioning to Administrative Clerk, added
• 29 Jul 2024 - Article published

  Next update scheduled for 08 Aug 2024

Here's what we see in the best resumes for administrative clerk roles:

Show Measurable Impact : The best resumes show impact by using numbers. Highlight metrics like time savings , customer support issues reduced , documents processed per day , and budget managed .

Include Relevant Skills : Include skills on your resume that you have and are mentioned on the job description. Some popular ones are Microsoft Office , data entry , record-keeping , scheduling , and expense reporting . But don't include all of them.

Highlight Relevant Experience : Focus on experience that matches the job description. Use phrases like filed reports daily or managed office supplies . Your tasks should clearly relate to the job.

use this maybe to have a resume upload button widget 1: yellow Here's a short quick tip / warning for people to include. If your symptoms get worse or do not improve after 1 day, go to a lower altitude if you can. Try to go around 300 to 1,000 metres lower.

widget 2: red / but not serious Here's a short quick tip / warning for people to include. If your symptoms get worse or do not improve after 1 day, go to a lower altitude if you can. Try to go around 300 to 1,000 metres lower.

helpful blue / but not serious Here's a short quick tip / warning for people to include. Here's a short quick tip / warning for people to include. Here's a short quick tip / warning for people to include. Here's a short quick tip / warning for people to include. Here's a short quick tip / warning for people to include. Here's a short quick tip / warning for people to include. Here's a short quick tip / warning for people to include.

Administrative Clerk Resume Sample

Find out how good your resume is.

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Get your resume scored

Want to know if your resume stands out for administrative clerk positions? Our resume scoring tool gives you a clear picture of where you shine and where you can improve. It checks for key skills and experiences that employers in office administration look for.

Upload your resume now. You'll get instant feedback on its strengths and areas for improvement. This unbiased assessment will help you create a resume that gets noticed by hiring managers.

Education placement on resume

For an administrative clerk role, structure your resume to highlight your most relevant experience. If you're currently employed in an administrative capacity or have a strong work history in this or similar roles, your education should follow your experience. This way, you emphasize your practical skills and proven track record in office settings first, which is what hiring managers prioritize.

However, if you recently completed a degree or certification that's relevant to administration, such as a business administration course, place your education before your work experience. This shows you've gained recent and relevant knowledge that can be directly applied to the position. Remember to focus on coursework or projects that have honed vital skills for administrative clerks, including organization, attention to detail, or proficiency in office software.

Show your organization skills

Employers want to see that you can keep things organized. List any past roles where you handled administrative tasks like managing records or coordinating schedules.

Provide examples of how your organizational skills helped improve efficiency in past positions. This shows you can handle the responsibilities specific to an administrative clerk role.

Senior Administrative Clerk Resume Sample

Ideal resume length.

As an administrative clerk, you should aim for a resume that is concise and brief. If you have less than 10 years of experience in clerical or administrative roles, a one-page resume will be the best fit. You want to show that you can prioritize what is important and relevant to the job at hand. Focus on including experiences and skills that closely match the role of an administrative clerk, such as data entry, scheduling, or proficiency in office software.

For those with extensive work history or senior-level experience, a two-page resume can be acceptable. Yet, even with a longer resume, your most significant achievements and relevant skills should appear on the first page. Hiring managers often review resumes quickly, so ensure your top qualifications for being an administrative clerk are immediately visible. Avoid small fonts or narrow margins to fit more content; readability is key. Instead, tailor your resume to include only the experiences that underscore your capability as an administrative clerk.

Junior Administrative Clerk Resume Sample

Highlight clerical skills.

When applying for a role as an administrative clerk, make sure to highlight your clerical skills such as data entry, filing, and using office software.

Businesses look for experience with scheduling, managing correspondence, and supporting other administrative tasks. Mention specific software or tools you have used like Microsoft Office or scheduling programs.

Administrative Clerk with Legal Specialization Resume Sample

Transitioning to administrative clerk resume sample.

•   Office Clerk Resume Examples
•   Data Entry Clerk Resume Examples
•   Accounting Clerk Resume Examples
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Sample Administrative Assistant Skills Resume

An Administrative Assistant is a multi-talented key employee to any organization, capable of solving a wide range of problems that the higher management and the staff face.Your administrative assistant skills resume should highlight how your ability to solve problems could help the organization as a whole.

All resume examples in this guide

Example of an Administrative Assistant Resume Sample

Tania Williams ‍ Administrative assistant [email protected] +1 254 63 82 29 https://www.linkedin.com/in/taniaw

Profile summary

An administrative assistant with strong communication skills with 5+ years of experience in legal and construction excited to join LUCY LLC to become a key player in their dynamic work environment. In my previous position, being the main administrative assistant, managed schedules and travel plans for the CEO while overseeing the general administration functions

June 2019 to Present Alum Contractors Carried out the recruitment drive to hire 50+ new employees for all departments within 3 months Dealt with the attorneys and helped contract clients with the legal requirements Planned and managed an annual travel budget of $1 million for the executives Trained staff in the finance department for ERP entry of invoices Introduced an internal communication platform and managed the transition to reduce the email communication lead time by 25%

Aug 2017 to May 2019 ACL Company Carried out monthly procurement of stationery for all store locations and managed an annual budget of $100,000 Managed client inquiries and helped increase customer satisfaction by 15% Provided administrative support for the operational management in the finance and marketing departments Created, edited, and proofread proposals sent for corporate clients Managed the client database and updated CRM weekly

Bachelor’s degree in HR management, 2014-2017 Columbia University, NY HR strategy Management accounting ‍ GPA- 3.8/4

Diploma in Advanced Communication 2018-2019 Institute of Communication Science, NY Public speaking Copywriting

Teamwork and delegation when needed Strong written and verbal communication Problem solving Business intelligence Database management Calendar management and scheduling tools Ms Office (Excel, Outlook, Powerpoint, Sharepoint) Call handling

The position you are getting into is an interesting, challenging, and highly demanded one. To become an administrative assistant, you need to create the perfect skills resume that convinces the hiring manager that you are the perfect fit.

That is where we can help you. We have analyzed hundreds of administrative assistant job descriptions to come up with the perfect resume format that helps you land more job interviews.

Try our resume builder to create an amazing resume for your next Administrative Assistant job.

The average annual pay for an administrative assistant job is $40,000 based on 45,000+ salary profiles (Payscale.com).

It is a rewarding career leading to becoming an executive assistant to the CEO or an HR and administration manager in the next 5 years.

If you can develop the education qualifications together with experience, you could even later progress to become a general manager or a top-level executive position in the long run. The position leads to unlimited potential to grow as it involves direct interactions with the management of the company.

As there is no hard and fast rule as to what the qualifications of an administrative assistant should be, applicants from different backgrounds apply for the jobs. To stand out from the crowd, and to get more calls for interviews, you can follow our guided approach to creating your resume.

How to make an Administrative Assistant Resume

You should write your administrative assistant resume in the same organized way as the rest of your administrative duties at work. Here are a few general guidelines and tips for success:

• A one page resume is ideal
• Follow a standard structure and layout throughout
• Pick out the important keywords in the job description
• Keep your writing brief and to the point
• Prioritize your strengths

A recruiter spends less than 10 seconds on average on resumes of administrative assistants as they often get hundreds.

Most organizations now use the applicant tracking system to shortlist resumes in the initial stages. This system tracks the keywords and checks the alignment with the job description.

A clean layout and an organized structure would make your life easy when writing.

The layout of the Administrative Assistant Resume

Plan your resume layout first. Then it is a matter of organizing your experience and expertise. Create a resume for your next administrative assistant position using the following format.

• Header with name and contact information
• Professional summary
• Work experience
• Additional sections

The structure of the Administrative Assistant Resume

There are three main structures for writing your resume: they are the functional, reverse chronological, and hybrid. For an administrative assistant where the latest experience and expertise matter the most, we recommend the reverse chronological approach.

In reverse chronological order, we list down the most recent information first.

This structure gives hiring managers quick access to the latest information about you.

Start with the Header of the Administrative Assistant Resume

You do not have to spend most of your valuable time on this section. However, make sure you write the most up to date information in your contact section to hear back from the recruiters.

Example of a good header / Example of a bad header for Administrative Assistant

Tania Williams

Administrative assistant

+1 254 63 82 29

+1 217 53 22 68

101, main street, apt 123,

Washington DC

We have highlighted few important facts you should consider while writing your resume heading,

• Start the resume with your name. Not with the position you hold
• Use an appropriate email address. However, do not use your current office email
• Your residential address is not necessary for the resume header
• Consider putting the link to your LinkedIn account so that they can search further about you. Make sure you keep LinkedIn updated
• If you maintain a career blog, you may link that

Is a photo required in the Administrative Assistant Resume?

For the safe side, do not include a photograph in the resume. Some organizations consider it discrimination against the candidates. For instance, 80% of US based companies strictly don’t shortlist resumes with candidate’s photos.

Professional summary for Administrative Assistant

If you are an experienced candidate, write an intriguing Profile Summary. If you are applying for an entry level position or you are in a career change, you may write a Resume Objective Summary highlighting your passion and enthusiasm towards the position.

You can use this sample to write your own profile summary. See if you can identify the difference between the CORRECT and INCORRECT summaries.

An administrative assistant with 5+ years of industry experience in administrative functions in a tech company, looking for an opportunity in a senior position

Consider the following while writing your summary section,

• Limit it to two sentences
• Tell what you have done
• Tell what you can do
• Prove your points with numbers whenever possible
• Pick the keywords from the job description

Work Experience in the Administrative Assistant Resume

By writing an impressive work experience section, you increase your chances of getting more interviews.

You will learn how to write your experience section to make your resume stand out among the top 5% of applications

Describe your work experiences on your Administrative Assistant Resume

Follow these general guidelines when writing the work experience section,

• Describe your biggest achievements using numbers to gain credibility
• List your experiences in reverse chronological order to showcase your latest experience first
• Comply with the job description

Examples of professional experiences for Administrative Assistant junior

Aug 2019 to Present

ACL Company

Procurement of daily stationery requirement

Managed client inquiries at the front desk

Provided administrative support

Typing and editing documents

Answering phone calls

Carried out monthly procurement of stationery for all store locations and managed an annual budget of $100,000

Managed client inquiries and helped increase customer satisfaction by 15%

Carried out the tender process for office equipment purchase of $200,000

Supported operations in the finance and marketing departments by providing administrative support

Created, edited, and proofread proposals sent for corporate clients

Managed the client database and updated CRM weekly

The experience section is important even if you do not have experience. If you have little or no experience as an admin assistant, write about your project experience while studying or write about the experience you have using MS Office applications and other relevant tools.

Examples of work experience for Senior Administrative Assistant.

Aug 2016 to Present

Alum Contractors

Recruitment of new staff

Assisted with legal correspondence

Managed travel arrangements

Client invoice handling

Involved in other administrative duties

Increased efficiency in office work

Carried out the recruitment drive to hire 50+ new employees for all departments within 3 months

Dealt with the attorneys and helped contract clients with the legal requirements

Planned and managed an annual travel budget of $1 million for the executives

Trained staff in the finance department for ERP entry of invoices

Introduced an internal communication platform and managed the transition to reduce the email communication lead time by 25%

Spend 70% of your resume writing time optimizing this section. As a senior administrative assistant, having a solid experience section is the only way to stand out from the rest.

Eg: Managed, Executed, Introduced, Coordinated

Education in the Administrative Assistant Sample Resume

Education qualifications for an administration assistant are not rigidly defined. However, a few organizations might even ask for a bachelor’s degree as the minimum requirement which they would state in the job advertisement.

Any academic qualification related to HR, administration, or management would be considered relevant for most of the jobs in the market.

Should you start with education or work experience in Admin Assistant Resume?

If you are applying for a senior admin assistant position, you should prioritize your experience section in the resume. However, if you do not have much experience or your greatest strength is education, you could give it the priority.

How to properly list your education in an Administrative Assistant Resume?

Use a consistent format when presenting your educational credentials.

Our recommendations are in the following bullet points:

State your degree type and the major

Eg: Bachelor's degree in human resource management

Indicate the year of graduation and the year of commencement

The university or institution and its location

Eg: Columbia University, NY

Achievements, honors, or awards (if any)

Explain what you learned, if relevant

If your grade point average is above 3.0, you can also mention that

Example of the education section of an Administrative Assistant

Bachelor’s degree in Business Administration, 2014-2017

Columbia University, NY

Financial accounting

Management accounting

Diploma in Advanced Communication 2018-2019

Institute of Communication Science, NY

Public speaking

Business writing

Skills to put in the Resume for an Administrative Assistant

The resume skills section is not a critical deciding factor for recruiters. However, if you write it wrong, you could get your resume rejected.

The main mistake applicants make writing this section is to load it up with a general set of skills. We recommend using a mix of soft, hard and, IT skills based on the hiring managers requirement.

What are the main skills sought for in an Administrative Assistant Resume

The following are the relevant skills recruiters generally look for in an administrative assistant resume.

Soft Skills: Hard to measure (generic)

• Verbal communication and phone etiquettes
• Strong written communication skills with email etiquettes
• Time management
• Listening skill
• Emotional intelligence
• Complete tasks with precision
• Teamwork and delegation when needed
• Detail oriented
• Problem-solving
• Attention to detail
• Organizational skills
• Flexibility
• Business intelligence

Hard Skills and IT skills : Easy to measure (specific)

• Fast and accurate typing (words/minute)
• Calendar management (Calandly, Google calendar)
• Basic technical skills such as setting up projectors, photocopying, scanning, and managing media files
• Database management
• MS Office (Excel, Outlook, Powerpoint, Sharepoint)
• Call handling

Administrative assistant skills list for a junior

A junior administrative assistant would mostly be involved in operational tasks. Those are the skills an administrative assistant junior should focus on writing. However, it is vital to refer to the job description here. The recruiters state the skills they are particularly looking for.

A mix of soft, hard and IT skills is recommended.

• Strong verbal and written communication
• Setting up projectors, photocopying, scanning and, managing media files
• Microsoft Office (Excel, Outlook, Powerpoint, Sharepoint)

Administrative assistant skills list for a senior

A senior administrative assistant would typically be involved in managerial tasks. As above mentioned, refer to the job description to get an idea of the skills the recruiter is specifically looking for. Use those keywords.

• Strong written and verbal communication
• Calendar management and scheduling tools

Additional Headings for your Administrative Assistant Resume

Additional headings are a great way to give a pleasant surprise to the hiring managers.

Utilize this section to showcase something extraordinary that distinguishes you from the rest of the applicants.

Computer skills and certifications in an Administrative Assistant Resume

An industry specific skill certificate is the best thing to include in this section. It instantly makes you an expert in the subject and acts as a catalyst in the shortlisting process.

CAP (Certified Administrative Professional) is one of the TOP certifications awarded by the International Association of Administrative Professionals (IAAP). To earn the credential, you must meet the requirements for education and experience set forth by the institution.

However, there are many administrative certifications offered by local universities and institutions.

You can also include a certification you completed or reading for in communication or IT. Advanced certification courses in MS Office, cloud computing, database management, ERPs are all relevant IT skills for administrative assistants.

Interests in an Administrative Assistant Resume

We do not recommend listing your interests in most cases. A generic set of interests would kill the formality of your resume.

However, if there is any skill mentioned in the job description that aligns with your interests, consider including them.

Languages in an Administrative Assistant Resume

Having fluency in a few relevant languages could come in handy for an administrative assistant in an international organization as they deal with multicultural staff and clients in other countries.

Mention the level of fluency for each language when listing the languages. Using our pre-designed resume templates , now you could easily state your fluency.

Summary: Key Points for Writing a Perfect Administrative Assistant Resume

• Name and contact information should appear at the top of your resume
• A summary highlights your greatest accomplishments, experience, and skills in a 2-3 sentence statement
• List down your experience in reverse chronological order
• If your education is stronger than your experience, list education before experience
• Put together a mix of soft, hard, and IT skills
• Create a pleasant surprise for the hiring manager by adding additional sections such as Certifications, Interests, and Languages

Write a Cover Letter That Goes With Your Administrative Assistant Resume

Though every organization does not ask for cover letters, you could use one to your advantage in situations where you are applying for a position in a specific company of your interest, you are in a career change, or you are applying as a fresh graduate.

Make it your sales pitch to state your passion and the input you can give to the position. You should be concise and to the point as to why they should hire you.

Frequently Asked Questions for an Administrative Assistant Resume

What are the top 3 administrative assistant resume skills.

• Microsoft Applications (Excel, Outlook, Powerpoint, Sharepoint)

How do you write administrative skills on a resume?

Include a mix of soft, hard and IT skills in your skills section. If you are an experienced assistant, you should focus on writing more managerial skills and if you are a junior, your focus should be on writing more operational skills.

What are good skills for an administrative assistant?

• Teamwork and delegation
• Problem solving
• Database management and ERP
• Advanced Microsoft Excel

What is your greatest strength as an Administrative Assistant?

You can state your strong communication skill, time management or your IT skills as the greatest strengths. However, to give a more tailored answer, you should refer to the job advertisement and see what skills the recruiter expects.

Create your resume with the best templates

What’s a Rich Text element?

The rich text element allows you to create and format headings, paragraphs, blockquotes, images, and video all in one place instead of having to add and format them individually. Just double-click and easily create content.

Static and dynamic content editing

A rich text element can be used with static or dynamic content. For static content, just drop it into any page and begin editing. For dynamic content, add a rich text field to any collection and then connect a rich text element to that field in the settings panel. Voila!

How to customize formatting for each rich text

Headings, paragraphs, blockquotes, figures, images, and figure captions can all be styled after a class is added to the rich text element using the "When inside of" nested selector system.

Create your resume in 15 minutes

Our free collection of expertly designed cover letter templates will help you stand out from the crowd and get one step closer to your dream job.

Sample letters to download

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Make a High-Impact Resume for a Medical Administrative Assistant

• Medical Administrative Assistant
• August 1, 2024

It is important to write a standout resume to have the best chance of getting a great job as a medical administrative assistant . Your resume’s skills, experiences, and qualifications will help employers realize you are the right candidate for such a position.

Table of Contents

Begin with a Powerful Overview Statement

Highlight relevant skills, career history, education and training, include professional affiliations, proofread and format.

When starting your resume, it’s essential to begin with a summary statement highlighting your qualifications and career objectives. This paragraph should be brief but impactful, aiming to grab the employer’s attention. It’s an opportunity to showcase your essential skills, experiences, and aspirations, setting the tone for the rest of the resume.

After the summary statement, you should include a summary of your relevant technical and professional skills. This section will help communicate to the employer right from the get-go that you have the qualifications they are searching for from a candidate. 

Some skills that one can mention include medical billing and coding , making schedules, good communication with patients, electronic health records management, knowledge of administering, verifying insurances, and data entry while focusing on excellent customer service, multitasking, and remaining detail-oriented.

When creating your professional experience section, it’s crucial to highlight your work history, achievements, and key responsibilities in each role. This helps provide a comprehensive view of your professional background and career accomplishments.

When listing your educational background and relevant certifications on your résumé, you must provide a comprehensive overview of your academic and professional qualifications. This section serves as a means to demonstrate your preparedness and training for the position you are applying for and showcase your relevant certifications that validate your skills and expertise.

By detailing your educational background, including your degrees, diplomas, and any academic accolades, you indicate to the reader that you have acquired the necessary knowledge and expertise to excel in the role. Furthermore, highlighting any relevant certifications, whether industry-specific qualifications or professional designations, further reinforces your suitability for the position.

This section is a vital component of your résumé, especially when you are new to the field in which you seek employment. It communicates your commitment to continuous learning and professional development and assures prospective employers that you possess the requisite qualifications and have the necessary training to excel in the role.

Don’t forget to mention such affiliations on your resume, including those reflecting your commitment to your field and a desire to stay updated regarding industry standards. Mention if you are affiliated with the American Association of Medical Assistants or AAMA and the National Healthcareer Association or NHA.

Although it can be intimidating to prepare a resume when you are pursuing your first job out of college or switching career fields, if you follow the guidelines above, you should be able to produce a high-quality resume. Attending a vocational school like Northwest Career College can also ensure you have the right education and get support from dedicated Career Services advisors who will help you write your resume and coach you on interviews. If you do, you can start your new career as a medical administrative assistant in no time!

Born and raised in Los Angeles, Corey Del Pino attended Northern Arizona University after high school and graduated with a Bachelor’s of Science in Biology with a Chemistry Minor in 2012. After attending Mohave Community College and earning her Medical… Read Full Bio

Related Article

Patient Interaction: Essential Strategies for Medical Administrative Assistants

Essential Skills for a Successful Medical Administrative Assistant

August 5th, 2024

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Director Of Continuing Education Resume Samples

The Director of Continuing Education is a leadership role who is responsible for overseeing the planning, development, and execution of educational programs for adult learners interested in enhancing their skills or pursuing further education. Typical roles and responsibilities seen on the Director of Continuing Education Resume are – assessing the educational needs of the target audience, designing curriculum contents, managing a team of instructors , and administrative staff; collaborating with industry experts, staying informed about emerging trends, developing partnerships with organizations, fostering a positive learning environment, and implementing effective teaching methodologies.

Some of the skills considered crucial for this role include – strong leadership and organizational skills, effective communication and interpersonal skills, the ability to build relationships with instructors, students, and external partners; a forward-thinking approach, adaptability, and flexibility to evolving educational technologies and methodologies. To excel as a Director of Continuing Education, individuals typically hold a master’s degree in education, adult education, or a related field. Relevant work experience in program development, instructional design, and administration is often required.

• Resume Samples
• Director Of Continuing Education

Director Of Continuing Education Resume

Summary : As a Director Of Continuing Education, led strategic planning and implementation of continuing education programs. Managed budgets, assess market demands, and collaborate with faculty to develop courses that meet professional development needs. Oversaw marketing efforts to increase program visibility and enrollment.

Skills : Strategic planning, Curriculum development.

Description :

• Developed strategic plans to enhance continuing education program offerings.
• Managed budget allocations for various continuing education initiatives and projects.
• Oversaw the development and implementation of new continuing education courses.
• Evaluated and updated existing curriculum to meet industry standards and trends.
• Led a team of instructors and administrative staff effectively and collaboratively.
• Established partnerships with industry leaders to expand educational opportunities.
• Monitored student satisfaction and adjusted programs based on feedback received.

Summary : As a Director Of Continuing Education, drove the development and delivery of diverse lifelong learning opportunities. Fostered partnerships with industry leaders and academic departments to ensure program relevance and quality. Managed a team to coordinate logistics, evaluate program effectiveness, and enhance participant experience.

Skills : Program management, Budgeting and financial management.

• Negotiated contracts and agreements with vendors and service providers as needed.
• Managed the scheduling of classes and workshops to optimize resource utilization.
• Facilitated workshops and training sessions for professional development of staff.
• Reviewed and approved course materials and instructional resources for accuracy.
• Monitored enrollment trends and adjusted marketing strategies accordingly.
• Collaborated with academic departments to integrate continuing education into curricula.
• Conducted performance evaluations and provided feedback to staff members regularly.

Headline : As a Director Of Continuing Education, designed and executed professional development initiatives tailored to industry trends and organizational needs. Directed curriculum development, faculty recruitment, and instructional design. Evaluated program outcomes and drive continuous improvement strategies.

Skills : Stakeholder engagement, Partnership development.

• Resolved conflicts and addressed grievances within the department as necessary.
• Organized advisory committees to provide guidance on program development and improvement.
• Conducted outreach efforts to attract diverse student populations to programs.
• Implemented strategies to increase retention rates among continuing education students.
• Coordinated with faculty to ensure alignment of continuing education with academic standards.
• Prepared and presented reports and proposals to university administration and stakeholders.
• Developed long-term strategies for sustainable growth and expansion of continuing education.

Summary : As a Director Of Continuing Education, led the planning and administration of adult education programs. Coordinated with stakeholders to identify learning needs and develop responsive curriculum. Oversaw program operations, including scheduling, budgeting, and compliance with accreditation standards.

Skills : Leadership, Team management.

• Evaluated and implemented technological advancements to improve program delivery methods.
• Managed risk assessment and mitigation strategies related to program operations.
• Conducted outreach to local businesses and organizations to promote educational partnerships.
• Collaborated with advisory boards to ensure programs met industry standards and expectations.
• Developed and maintained databases and records related to program activities and outcomes.
• Implemented diversity and inclusion initiatives within the department's programs and activities.
• Supervised the development and distribution of program promotional materials.

Summary : As a Director Of Continuing Education, managed the accreditation and delivery of medical education programs for healthcare professionals. Collaborated with subject matter experts to ensure compliance with regulatory requirements and enhance participant learning outcomes. Led efforts in curriculum design, evaluation, and educational technology integration.

Skills : Needs assessment, Market analysis.

• Coordinated experiential learning opportunities for students enrolled in continuing education programs.
• Oversaw the administration of assessments and examinations for program participants.
• Implemented strategies to improve customer service and support for program participants.
• Managed the transition to online learning platforms and virtual classrooms when necessary.
• Coordinated the development of hybrid learning models combining in-person and online components.
• Implemented sustainability initiatives within continuing education programs and operations.
• Managed crisis situations and emergency responses affecting program delivery and operations.

Summary : As a Director Of Continuing Education, developed and oversaw continuing education programs for legal professionals. Collaborated with legal experts to create relevant content and ensure compliance with state bar requirements. Managed program logistics, marketing, and participant engagement strategies.

Skills : Instructional design, Adult learning principles.

• Coordinated accreditation processes and ensured compliance with accreditation standards.
• Reviewed and revised program evaluation metrics to measure educational outcomes effectively.
• Implemented strategies to improve program efficiency and reduce operational costs.
• Facilitated networking opportunities for program participants with industry professionals.
• Managed the administration of contracts and agreements with external service providers.
• Conducted focus groups and surveys to gather feedback on program offerings and services.
• Implemented strategies to enhance the online presence and visibility of continuing education programs.

Summary : As a Director Of Continuing Education, spearheaded initiatives to bridge the skills gap and enhance workforce readiness. Developed partnerships with employers, government agencies, and educational institutions to deliver targeted training programs. Monitored industry trends to align curriculum with emerging job market demands.

Skills : Educational technology integration, Compliance and accreditation.

• Conducted research on emerging trends and best practices in continuing education administration.
• Developed strategies to attract international students to continuing education programs.
• Monitored and managed social media channels and online communities for program promotion.
• Facilitated partnerships with professional associations to enhance program credibility and recognition.
• Implemented strategies to increase program enrollment and reach new student demographics.
• Coordinated the scheduling and logistics of professional certification exams for program participants.
• Managed the administration of continuing education credits and certificates for program completers.

Summary : As a Director Of Continuing Education, drove the growth and innovation of online learning initiatives. Oversaw the development of digital courses and programs, ensuring accessibility and engagement. Collaborated with instructional designers and technology specialists to enhance the online learning experience.

Skills : Marketing and promotion, Data analysis and reporting.

• Coordinated alumni events and networking opportunities for past program participants.
• Monitored industry trends and adjusted program offerings to meet changing market demands.
• Managed the administration of scholarships and financial aid for eligible program participants.
• Conducted outreach to community organizations to promote continuing education opportunities.
• Developed partnerships with government agencies to offer subsidized training programs.
• Implemented strategies to improve retention rates and student satisfaction in continuing education programs.
• Coordinated the administration of grants and funding opportunities to support program initiatives.

Headline : As a Director Of Continuing Education, managed the operational aspects of continuing education programs. Coordinated logistics, facilities, and resources to support program delivery. Developed policies and procedures to ensure program quality, compliance, and customer satisfaction.

Skills : Customer relationship management, Cross-functional collaboration.

• Managed the evaluation and selection of educational technologies and tools for program use.
• Conducted research on emerging technologies and trends in online and distance education.
• Coordinated the administration of continuing education scholarships and grants.
• Managed the scheduling and logistics of continuing education classes and workshops.
• Oversaw the development and implementation of marketing strategies to promote program offerings.
• Conducted outreach to employers to identify training needs and opportunities for collaboration.
• Developed partnerships with industry organizations to enhance program curriculum and offerings.

Summary : As a Director Of Continuing Education, led the development and implementation of continuing education programs for an international audience. Cultivated partnerships with global stakeholders and oversee program localization efforts. Ensured programs meet cultural and regulatory requirements while promoting educational excellence.

Skills : Problem-solving, Cultural competence.

• Coordinated the administration of financial aid and scholarships for eligible program participants.
• Managed the development and distribution of program catalogs and course schedules.
• Conducted outreach to alumni and past participants for feedback and engagement.
• Oversaw the implementation of diversity and inclusion initiatives within continuing education programs.
• Managed the coordination of special events and conferences related to continuing education.
• Conducted research and authored publications on trends in continuing education administration.
• Developed strategies to expand program offerings and reach new target audiences.

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