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Computer, any of a class of devices capable of solving problems by processing information in discrete form. It operates on data, including magnitudes, letters, and symbols, that are expressed in binary code — i.e., using only the two digits 0 and 1. By counting, comparing, and manipulating these digits or their combinations according to a set of instructions held in its memory, a digital computer can perform such tasks as to control industrial processes and regulate the operations of machines; analyze and organize vast amounts of business data; and simulate the behaviour of dynamic systems (e.g., global weather patterns and chemical reactions) in scientific research. A typical computer system has four basic functional elements : (1) Input-output equipment, (2) Main memory, (3) Control unit, and (4) Arithmetic-logic unit.

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A computer is a device that can be instructed to carry out arbitrary sequences of arithmetic or logical operations automatically. The ability of computers to follow generalized sets of operations, called programs, enables them to perform an extremely wide range of tasks. Such computers are used as control systems for a very wide variety of industrial and consumer devices. This includes simple special purpose devices like microwave ovens and remote controls , factory devices such as industrial robots and computer assisted design, but also in general purpose devices like personal computers and mobile devices such as smartphones. The Internet is run on computers and it connects millions of other computers. Since ancient times, simple manual devices like the abacus aided people in doing calculations. Early in the Industrial Revolution, some mechanical devices were built to automate long tedious tasks, such as guiding patterns for looms. More sophisticated electrical machines did specialized analog calculations in the early 20th century. The first digital electronic calculating machines were developed during World War II. The speed, power, and versatility of computers has increased continuously and dramatically since then. Conventionally, a modern computer consists of at least one processing element, typically a central processing unit (CPU), and some form of memory. The processing element carries out arithmetic and logical operations, and a sequencing and control unit can change the order of operations in response to stored information. Peripheral devices include input devices (keyboards, mice, joystick, etc.), output devices (monitor screens, printers, etc.), and input/output devices that perform both functions (e.g., the 2000s-era touchscreen). Peripheral devices allow information to be retrieved from an external source and they enable the result of operations to be saved and retrieved.- source = Wekipeda

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The central processing unit (CPU, occasionally central processor unit) is the hardware within a computer system which carries out the instructions of a computer program by performing the basic arithmetical, logical, and input/output operations of the system. The term has been in use in the computer industry at least since the early 1960s. The form, design, and implementation of CPUs have changed over the course of their history, but their fundamental operation remains much the same. A computer as shown below performs basically five major operations or functions irrespective of their size and make. These are 1) it accepts data or instructions by way of input, 2) it stores data, 3) it can process data as required by the user, 4) it gives results in the form of output, and 5) it controls all operations inside a computer. We discuss below each of these operations. 1. Input: In computing, an input device is any peripheral (piece of computer hardware equipment) used to provide data and control signals to an information processing system such as a computer or other information appliance. 2. Storage: Storage Devices are the data storage devices that are used in the computers to store the data. The computer has many types of data storage devices. Some of them can be classified as the removable data Storage Devices and the others as the non removable data Storage Devices. The memory is of two types; one is the primary memory and the other one is the secondary memory. The primary memory is the volatile memory and the secondary memory is the non volatile memory. The volatile memory is the kind of the memory that is erasable and the non volatile memory is the one where in the contents cannot be erased. Basically when we talk about the data storage devices it is generally assumed to be the secondary memory.

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Basic Introduction to Computers

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Basic Computer Fundamentals

Oct 02, 2014

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Basic Computer Fundamentals. What Is a Computer?. A computer is a programmable machine with two principal characteristics: It responds to a specific set of instructions in a well-defined manner. It can execute a prerecorded list of instructions (a program).

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What Is a Computer? • A computer is a programmable machine with two principal characteristics: • It responds to a specific set of instructions in a well-defined manner. • It can execute a prerecorded list of instructions (a program).

Modern Computers Are Electronic and Digital. They Can Be Described in Terms Their Hardware and Software. THE MODERN COMPUTER

Hardware Hardware refers to objects that you can actually touch, like disks, disk drives, display screens, keyboards, printers, boards, and chips.

HARD DISK AND DRIVE

K E Y B O A R D S

USB TO MIDI

EXTERNAL STORAGE

Software Software exists as ideas, concepts, and symbols, but it has no substance.

Books provide a useful analogy. The pages and the ink are the hardware, while the words, sentences, paragraphs, and the overall meaning are the software. A computer without software is like a book full of blank pages -- you need software to make the computer useful just as you need words to make a book meaningful.

Computers Use Random Access Technology - Data Can Be Accessed in Any Order at Any Time Regardless of Storage Position or Time of Creation.

The Language of Computers • Binary: the digital language of computers. This language is composed of an alphabet containing only 2 “letters” known as bits. Any work done on a modern computer from word processing to digital audio is translated to this language.

Digital Letters and Words • Bit: the smallest form of information in the language of computers. It is represented as a zero or a one. A bit can be considered a letter in the digital language of binary. • Byte: a “word” of information in binary. It is made of a number bits determined by the bit rate. 8 bits is usually = 1 byte on modern computers.

Bit Rate • Bit rate: the number of “letters” or bits in a digital word or byte. An example of a 16 bit digital word in binary could be (01010101 10101010).

Example • 8 bits = 1 byte • 1024 bytes = 1 kilobyte (210) • 1024 kilobytes = 1 megabyte (220) • 1024 megabytes = 1 gigabyte (230)

Important Hardware • CPU - abbreviation of central processing unit, the CPU is the brains of the computer. Sometimes referred to simply as the processor or central processor, the CPU is where most calculations take place. In terms of computing power, the CPU is the most important element of a computer system.

Clock Speed • Clock speed - also called clock rate, the speed at which a microprocessor executes instructions. Every computer contains an internal clock that regulates the rate at which instructions are executed and synchronizes all the various computer components. The faster the clock, the more instructions the CPU can execute per second.

Bus • A bus is a collection of wires through which data is transmitted from one part of a computer to another. You can think of a bus as a highway on which data travels within a computer. There are various types of busses, both internal and external, that connect the hardware, inside and outside, the computer. • Like the CPU, busses have a clock speed. A fast bus allows data to be transferred faster, which makes applications run faster.

HARD DISK (Storage Device) • The hard disk is a magnetic disk on which you can store computer data. The term hard is used to distinguish it from a soft, or floppy, disk. Hard disks hold more data and are faster than floppy disks. A hard disk, for example, can store anywhere from 10 to more than 100 gigabytes, whereas most floppies have a maximum storage capacity of 1.4 megabytes.

RAM Vs. ROM (Memory) • Is an acronym for random access memory, a type of computer memory that can be accessed randomly; That is, any byte of memory can be accessed without touching the preceding bytes. RAM is the most common type of memory found in computers and other devices, such as printers.

RAM Vs. Rom • In common usage, the term RAM is synonymous with main memory, the memory available to programs. For example, a computer with 300M RAM has approximately 2400 million bytes of memory that programs can use. In contrast, ROM (read-only memory) refers to special memory used to store programs that boot the computer and perform diagnostics. In fact, both types of memory (ROM and RAM) allow random access. To be precise, therefore, RAM should be referred to as read/write RAM and ROM as read-onlyRAM.

Important Software • The operating system software is the most important program that runs on a computer. Every general-purpose computer must have an operating system to run other programs.

Peripherals • Operating systems perform basic tasks, such as recognizing input from the keyboard, sending output to the display screen, keeping track of files and directories on the disk, and controlling peripheral devices.

PERIPHERALS

Applications • Operating systems provide a software platform on top of which other programs, called applicationprograms, can run. The application programs must be written to run on top of a particular operating system. Your choice of operating system, therefore, determines to a great extent the applications you can run.

Connectivity • USB Short for universal serial bus, is an external bus standard that supports data transfer rates of 12 mbps (megabits per second). A single USB port can be used to connect up to 127 peripheral devices, such as mice, modems, and keyboards.

Plug and Play • USB also supports Plug-and-Play installation and hot plugging. Also referred to as Hi-Speed USB, USB 2.0 is an external bus that supports data rates up to 480 Mbps. USB 2.0 is an extension of USB 1.1. USB 2.0 is fully compatible with USB 1.1 and uses the same cables and connectors. (Two of the contacts carry data — one for each direction; the other two supply 5 VDC and a ground. Standard MIDI cables carry information in only one direction on a single data wire.)

FIREWIRE A very fast external bus standard that supports data transfer rates of up to 400Mbps (in 1394a) and 800Mbps (in 1394b). Products supporting the 1394 standard go under different names, depending on the company. Apple, which originally developed the technology, uses the trademarked name FireWire. Other companies use other names, such as i.link and Lynx, to describe their 1394 products.

More Fire • A single 1394 port can be used to connect up 63 external devices. In addition to its high speed, 1394 also supports isochronousdata -- delivering data at a guaranteed rate. This makes it ideal for devices that need to transfer high levels of data in real-time, such as video devices. Like USB, 1394 supports both plug-and-play and hot plugging, and also provides power to peripheral devices.

Even More • Like USB, FireWire lets you hook things up to a computer. Unlike USB, however, FireWire will run quite happily without a computer. That makes it ideal for situations in which a computer would be unnecessary, such as in permanent audio installations like theaters or churches. It also gives FireWire another advantage, because devices can talk directly to each other without having to go through a computer's operating system.

The Mac Lab: Computer And Peripherals • Digidesign Mbox • Korg X5D • Iomega 250 Mb zip drive • Midi to USB interface • USB hub • Keyboard / mouse

Digidesign Mbox • USB digital interface for ProTools software allows: • Analog to digital conversion by way of microphone, line and instrument inputs • Digital to analog conversion to headphone and line outputs • Digital transmission by way of SPDIF (Sony Phillips digital interface) input/output

Korg X5D • Digital synthesizer

Iomega 250 Mb Zip Drive • External Storage Device

Midi to USB Interface • Converts midi messages to USB

USB Hub • Provides multiple ports

Keyboard / Mouse • USB data entry devices

THE MAC LAB SET UP • COLOR CODE for diagram: BLUE – USB GREEN – MIDI RED – AUDIO

The Mac Lab USB MIDI AUDIO

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Computer Basics  - Basic Parts of a Computer

Computer basics  -, basic parts of a computer, computer basics basic parts of a computer.

Computer Basics: Basic Parts of a Computer

Lesson 3: basic parts of a computer.

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Introduction

The basic parts of a desktop computer are the computer case , monitor , keyboard , mouse , and power cord . Each part plays an important role whenever you use a computer.

Watch the video below to learn about the basic parts of a computer.

Looking for the old version of this video? You can still view it here .

Computer case

The computer case is the metal and plastic box that contains the main components of the computer, including the motherboard, central processing unit (CPU), and power supply. The front of the case usually has an On/Off button and one or more optical drives .

Computer cases come in different shapes and sizes. A desktop case lies flat on a desk, and the monitor usually sits on top of it. A tower case is tall and sits next to the monitor or on the floor. All-in-one computers come with the internal components built into the monitor, which eliminates the need for a separate case.

The monitor works with a video card , located inside the computer case, to display images and text on the screen. Most monitors have control buttons that allow you to change your monitor's display settings, and some monitors also have built-in speakers.

Newer monitors usually have LCD (liquid crystal display) or LED (light-emitting diode) displays. These can be made very thin, and they are often called flat-panel displays . Older monitors use CRT (cathode ray tube) displays. CRT monitors are much larger and heavier, and they take up more desk space.

The keyboard is one of the main ways to communicate with a computer. There are many different types of keyboards, but most are very similar and allow you to accomplish the same basic tasks.

Click the buttons in the interactive below to learn about the different parts of the keyboard.

Print Screen, Scroll Lock, Pause/Break

The Print Screen , Scroll Lock , and Pause/Break keys are at the top-right corner of the keyboard. The Print Screen key takes a picture of your screen (called a screenshot) that you can edit or save using a graphics program. Scroll Lock and Pause/Break are rarely used today, so some keyboards don't have them.

The Escape (Esc) key allows you to stop a function or action. For example, if a webpage is taking a long time to load, you can press the Escape key to stop loading it.

Function Keys

The function keys are labeled F1 through F12 . Some programs use these keys as shortcuts for common tasks. For example, in many programs, F1 opens the Help file.

The Tab key is used to create indents in word processing programs. Also, if you are filling out a form online, you can use the Tab key to switch to the next field.

Alphanumeric Keys

The main part of the keyboard includes the alphanumeric keys ( letters and numbers ) and the spacebar .

Ctrl, Alt, and Shift

The Control (Ctrl), Alternate (Alt), and Shift keys are designed to work in combination with other keys. Typically, you hold down Ctrl, Alt, or Shift and then type another key to perform a specific task. For example, in many programs, typing Ctrl+S will save a file.

The arrow keys are used for many different purposes, including moving the cursor, scrolling a document, and controlling a game.

Numeric Keypad

The numeric keypad resembles a calculator keypad. Many users find that it is easier to type numbers using this keypad. On some keyboards, these keys double as arrow keys.

Backspace Key

The Backspace key (also known as the delete key) erases the character to the left of the cursor.

The Enter key (also known as the return key) executes commands. For example, while on the Internet, you can type a website address and then press Enter to go to the site. It is also used to start a new line in word processing programs.

Home and End

These move the cursor to the beginning or end of the current line.

Insert and Delete

Insert : This switches between insert mode (which inserts new text without deleting anything) and overtype mode (which deletes text after the cursor as you type). Delete : This erases the character to the right of the cursor.

Page Up and Page Down

These scroll a document or webpage up or down.

If you want to learn how to type or improve your touch-typing skills, check out our free Typing Tutorial .

There are two main mouse types: optical and mechanical. The optical mouse uses an electronic eye to detect movement and is easier to clean. The mechanical mouse uses a rolling ball to detect movement and requires regular cleaning to work properly.

To learn the basics of using a mouse, check out our interactive Mouse Tutorial .

Mouse alternatives

There are other devices that can do the same thing as a mouse. Many people find them easier to use, and they also require less desk space than a traditional mouse. The most common mouse alternatives are below.

• Trackball : A trackball has a ball that can rotate freely. Instead of moving the device like a mouse, you can roll the ball with your thumb to move the pointer.

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PowerPoint 101: The Ultimate Guide for Beginners

Are you struggling with PowerPoint? You need a quick design in PowerPoint but don't know where to start? Don't worry, you have nothing to be ashamed of.

In this article, we're going to refresh the most important PowerPoint basics so you can take advantage of this Microsoft software and create high-impact presentations at any time!

Millions of users worldwide use Microsoft 365 services , making PowerPoint the presentation design software with the highest market share. And with good reason! PowerPoint's features stand out for its usability and originality . We can tell you that PowerPoint is pretty intuitive software, and it's a great option to choose when working with presentations on a daily basis. So, are you ready for a quick PowerPoint 101 class?

Let ' s see what you ' re going to learn today with this PowerPoint Guide :

What is PowerPoint?

What are the best uses of powerpoint, powerpoint basics: what are the components of powerpoint workspace, mastering powerpoint: what are the main features of powerpoint, what are powerpoint templates and where to find them, time to practice how to make a presentation in powerpoint.

Microsoft PowerPoint is a presentation design software that is part of Microsoft 365 . This software allows you to design presentations by combining text, images, graphics, video, and animation on slides in a simple and intuitive way.

Over time, PowerPoint has evolved and improved its accessibility to users. For this reason, it has been adapted to the main operating systems and modalities:

• PowerPoint Online

Additionally, you can use Word and Excel in this online version. That way, you'll be able to make real-time changes in the cloud without fearing losing your files. Sounds great, right?

PowerPoint has a versatile range of uses. Here's a list of the different tasks you can complete with this presentation design software:

• Business presentations or Pitch decks.
• Marketing, Sales and HR plans.
• Project briefs and timelines.
• Inductions to new employees.
• Seminars and educational classes.
• Professional portfolio of photos or designs.
• Presentations of a research summary.
• Presentations for special occasions.

These are just a few examples of the multiple possibilities this Microsoft software offers. Your imagination is the only limit!

Stay tuned as we continue with this PowerPoint 101 Guide...

In order to deeply understand this presentation design software, you need to recognize its main components. Now it's time to learn about the PowerPoint basics!

A quick note before going any further: when opening PowerPoint, some of the commands in the ribbons will look grayish and won't be highlighted when you hover the mouse over them.

This happens since some commands need to be selected in order to function. For example, if you want to change the color of a text, you first need to select it.

That being said, let's start with this Guide for PowerPoint beginners:

PowerPoint Main Window

The first aspect to learn is PowerPoint Main Window. To facilitate the explanation, we've organized its main elements with numbers from 1 to 10:

Based on that, the main components of PowerPoint window are the following:

1. Quick Access Toolbar: allows you to customize commands to have them at hand. You only have to select it and go to "More commands."

2. Title Bar: shows you the name of your file and other "Suggested options" like Slide Master View . These options will vary depending on the use you give to the commands.

3. File Tab: you will see the Home Menu (PowerPoint backstage) by selecting it. There, you can create a new presentation, save it, print it, export it, and many other options.

4. The Ribbon: it's where PowerPoint tabs and tools are. These tools can also be called "commands" or “features.”

5. More Button or Down Arrow: these arrows allow you to view more tools or layout options in PowerPoint.

6. Slides Pane: shows your slides in thumbnail size. By right-clicking, you can access additional options for customizing each slide. Perfect for PowerPoint beginners!

7. Slide: PowerPoint's blank canvas and the frame to be seen when presenting the file.

8. Placeholders: they are dotted boxes that will store your content.

9. Status Bar: allows you to view the slide number, grammatical errors, speaker notes, and the comments on your file.

10. Zoom: allows you to enlarge or minimize your PowerPoint workspace. The range goes from 10 to 400%.

PowerPoint Tabs

The PowerPoint tabs are the control desk of your presentation . Since PowerPoint's features are too many, they're organized in tabs.

You can come and go between tabs as you need. Once you click on a tab, it will open its ribbon, and there, you'll be able to see all the tools related to that particular category.

This PowerPoint tutorial for beginners will give you an overview of all PowerPoint tabs . Pay attention to the following list:

• Transitions Tab
• Animations Tab
• Slide Show Tab
• Recording Tab

1. Home Tab

The Home tab is the most common tab of PowerPoint. This is the tab you'll probably use the most if you're designing a presentation deck from scratch.

It allows you to add new slides and change the text characteristics : font, size, boldness, underlining, alignment, etc. If you've ever used Microsoft Word, these features will be familiar to you.

Also, you will find commands to edit the characteristics of the geometric shapes you insert. This includes: fill color, line color, sharpe effects, among others.

2. Insert Tab

The Insert tab is exactly what its name says it is. In this ribbon, you'll find all the options concerning adding a new element to your PowerPoint presentation .

You can insert a picture, some geometric shapes, icons, WordArt graphics, among others. We can tell you that this tab is really helpful for PowerPoint beginners!

For example, if you have a lot of data in PowerPoint , you could add a chart or diagram to show your information in a more visual way. Also, you can embed videos or music into PowerPoint really easily.

• PowerPoint tip for beginners: To be able to write text on your slides, you need a text box. So, if you're designing your presentation from scratch, remember to go first to the Insert tab and add a text box to start writing.

3. Design Tab

If you are one of those people who enjoy choosing the design of a PowerPoint presentation, this tab will be your favorite.

The Design tab offers a wide range of premade designs , allowing you to get more polished slides. Even better, if you explore its ribbon, you can adjust the color palette and change the overall style of your PowerPoint deck.

The PowerPoint interface, as this basic PowerPoint Tutorial, is really intuitive. We believe that you won't have any problem with this tab!

4. Transitions Tab

Using transitions in PowerPoint is a dynamic way to move from one slide to the next during a presentation. This feature is PowerPoint's stamp, so don ' t miss it!

Some PowerPoint transitions are really classic, like wiping the old slide to present the new one. Others are somewhat over the top, like the “Vortex” or the “Airplane” effect.

If you click on each kind of transition, you'll see a preview on how it would look when presenting. Really cool, right?

5. Animations Tab

In case you want to add special effects for certain elements in your slides , the Animations tab in PowerPoint will interest you.

Like the Transitions tab, you will find various animation effects in this ribbon. It's a matter of trying and choosing the best one according to your needs!

6. Slide Show Tab

As its name says, the Slide Show tab is about presenting your slides . We really like that it gives you several options to show up your presentation!

Considering that you're a PowerPoint beginner, you're not likely to use the Slide Show tab very much.

But if you're curious about this command, you must read our article: How to Make a PowerPoint Slideshow that Runs Automatically?

7. Review Tab

The Review tab is not often used by PowerPoint beginners either.

However, if your job is related to writing or if you work at an international company, this tool can be extremely useful!

With this tab, you can check the slide's spelling, translate the text in real-time, and add comments to your slides . This last function can be helpful to give feedback to a colleague.

8. View Tab

This View tab allows you to change the view of your PowerPoint slides and make handouts from them, among other things.

As you can see, the majority of its commands are really specific. So you won't have any issues while designing, test and see!

In this section, our favorite command for PowerPoint beginners is Slide Master . Explore more about this tool in our guide!

9. Recording Tab

In the last versions of this design presentation software, PowerPoint added the Recording tab. As its name says, it allows you to record all your presentation slides .

This ribbon has advanced commands, so the most common action for a PowerPoint beginner is to take a screenshot or record the screen sequentially .

10. Help Tab

Finally, there is the Help tab. If you have any problem or question concerning how to use PowerPoint, you may go here to look for a solution.

In the latest versions, Windows has added a “Show Training” option. You can click this command to practice the PowerPoint basics since it will download training templates.

As a beginner in PowerPoint, you must recognize the objective of each PowerPoint tab to be able to master the software . But, in order to conduct an outstanding presentation deck, you also need to dominate its most important features. Let's see some of them in the next section!

If you feel ready to delve deeper into PowerPoint's tools, this section is for you.

As you may know , 24Slides specializes in creating outstanding presentations for any Design Project . So, we asked one of our experts about her favorite PowerPoint features, and we want to share them all with you!

Carmen Navarrete , Graphic Designer at 24Slides, highlighted the following features that will make your presentations stand out from the crowd:

PowerPoint Feature #1: Crop to Shape

This first PowerPoint feature is simple but effective!

Let's see how to use it:

• First, choose an image you want to cut and insert it into your workspace.
• Once inserted, select it with the mouse.
• Go to the "Picture Format" tab.
• Press the arrow of the "Crop" button (right side of the screen).
• Select "Crop to Shape."
• Choose your favorite shape and customize your PowerPoint presentation!

PowerPoint Feature #2: Merge Shapes

If you don't like any figure enough, you can create one from scratch!

This is possible thanks to the "Merge Shapes" option. Follow these steps to unleash your creativity:

• First choose an image you want to cut.
• Check the list of PowerPoint shapes (Insert tab > Shapes).
• Choose two or three figures you want to merge (they can be the same figure).
• Select the figures you are going to merge (see the image).
• Once selected, go to the "Shape Format" tab.
• Press the "Merge Shapes" option and the type of merge you want (test and choose!).

• A new figure will appear, and you must fill it with the image from the first step.
• Stay on the Shape Format tab and go to "Shape Fill" (button in the middle of the ribbon).
• Select "Picture Fill" and browse for your image.
• Select the image to fill your new figure, and that's it!

• PowerPoint tip for beginners: When your merged figure is ready, paste the image to the background of your slide to achieve a better result. This way, you can use your image as a canvas and see if both elements fit well.

PowerPoint Feature #3: Insert Icons

This PowerPoint feature is quite easy to follow for PowerPoint beginners!

Just follow these steps:

• Go to the Insert tab.
• Select the "Icons" option.
• A Microsoft 365 library will open, where you can search for the required icon.
• Now, you must insert it into your presentation and adapt it to your design.
• If you have an active Microsoft 365 subscription, you'll have access to a larger number of icons in PowerPoint.

• PowerPoint tip for beginners: If you want to learn more about icons in PowerPoint, read our article on How to Use Icons to Make Amazing PowerPoint Presentations .

PowerPoint Feature #4: Insert SmartArt

PowerPoint's SmartArt is one of the most popular and accessible tools to dominate while learning about PowerPoint basics.

To use it in your slide deck, you must:

• Select SmartArt.
• See all SmartArt categories and choose your favorite based on your needs.
• Add the text you have prepared and adapt it to your presentation.

We want to give you some ideas to master this SmartArt tool in PowerPoint: you can make timelines , flowcharts , and even a Venn diagram in just a few seconds. Try and see!

PowerPoint Feature #5: Remove Background

If you don't know how to use Photoshop and want to remove the background from an image, in this PowerPoint 101 Guide, we show you how:

• First choose the image you want to remove the background from.
• Insert the image in the PowerPoint workspace.
• Select the image and go to the "Picture Format" tab.
• Select "Remove Background" (first option on the left).
• You can keep and remove parts of the image with the first two tools of the ribbon (see image).
• Keep in mind that all the sections highlighted in purple will be deleted.

• We recommend zooming in to keep or remove parts of the image with more detail.
• Once you're done, press the "Keep Changes" button.
• Finally, adapt the new image to your PowerPoint presentation.

• PowerPoint tip for beginners: Choose a high-contrast photo or image for best results. In other words, the outline of the person or object you want to cut out must have clear edges and cannot blend with the image's background color.

PowerPoint Feature #6: Add Speaker Notes

The latest PowerPoint feature is a command you can use to prepare your speech before presenting to an audience.

Learning how to add speaker notes in PowerPoint is simple:

• Select the slide that needs some notes.
• Usually, there is a footer below the slide, but if not, you will have to activate it.
• Go to the View tab and select "Notes."
• The Speaker Notes section will appear, and you can add whatever you want!

• PowerPoint tip for beginners: In case you want to practice your entire presentation and have a lot of notes, go to the View tab and select "Notes Page" (fourth command). You'll be able to see all your Speaker Notes faster!

PowerPoint Feature #7: PowerPoint Translator

If you've ever wondered how to translate your PowerPoint Slides, we'll explain the step by step here:

• Go to the Review tab.
• Select the text you want to translate.
• Press the “Translate” button.
• A panel will open on the right side of the screen.
• Choose the language you need and you'll see the translation in real-time.
• If you press Insert, the text will change to the new translation!

PowerPoint Feature #8: Screen Recording

The process of recording your screen in PowerPoint is straightforward and intuitive. Let's see:

• Go to the “Record” or “Recording” tab.
• Press the "Record Slide Show" button or the “From Beginning” button (depending on your PPT version).
• A new window will open.
• Select the red record button and start recording!
• When you're done, select “Export.”
• By default, the video will be 1080p. If you want to lower the video quality, go to "Customize export."
• Name the video, save it to a folder and that's it!

As you may have noticed, this software has endless PowerPoint design options for beginners. We encourage you to try and test each functionality!

However, we're clear that PowerPoint has different features, so it can be hard to know where to start. That's why understanding PowerPoint basics is crucial if you truly want to master this software!

Our PowerPoint 101 Guide continues; stay tuned to discover more great stuff about this Microsoft software. Keep reading!

A PowerPoint template is a pre-made design that you can use for your own means, and that will save you a lot of time!

Templates in PowerPoint are a great resource for designing since all the structure is already done, and you only have to update the content . We can tell you they're the perfect resource for PowerPoint beginners!

They can be incredibly specific. For example, there are templates for a SWOT analysis or a complete Marketing report. Otherwise, templates can also be very general, with several slides with a similar design.

If you struggle with the artistic part of designing presentations, downloading PowerPoint templates will be a life changer!

How to download PowerPoint templates for free?

If you didn't know, 24Slides has an extensive repository of PowerPoint templates. But how to obtain them? It's really simple:

• First, create an account on our Free Templates Website with the button “Register” (that way, you can download everything without problems!).
• Think about the graphics you need and the ideal structure for your presentation deck (you can also change the color palette later!).
• Download it in PowerPoint format (if you prefer it in Google Slides format, you'll also find this type in our repository).
• Edit and change everything you need for your PowerPoint presentation!

24Slides Designers specialize in business and corporate PowerPoints, but you'll also find other types of templates on our website: Data templates, Timelines, Roadmaps, Matrixes, Diagrams, and more.

Keep in mind that a well-designed PowerPoint deck helps you communicate stronger messages to your audience . Don't waste this opportunity to make your presentation shine!

If you want to learn more about how to master PowerPoint, do not miss the last section. We'll show you some PowerPoint basics from the software itself!

A PowerPoint 101 Guide wouldn't be that useful with no examples. So, if you enjoy the step-by-step guides, this section is for you.

Below, we'll show you how to make a simple PowerPoint presentation. But first, here are some tips to be more efficient in the process:

• Be clear about what type of presentation you're going to create (is it corporate, playful, or more creative?).
• Make a draft with the most important information you need to add and, thus, generate a good structure in your presentation .
• Get inspired by examples on the internet , but adapt them to your needs and audience.
• If you will create a business presentation, keep in mind your brand identity .
• Make sure your PowerPoint works , you may need to update to the latest version or pay for the subscription.

Step 1: Make a draft to structure your presentation

As we said before, writing a draft or script of your content will be vital to start on the right foot as a PowerPoint beginner.

This advice is so important that we choose it as the first step to learning how to make a PowerPoint presentation. Remember: Planning is key!

Regarding the process of planning, we share some good practices:

• If your presentation will be very long , write down all subtitles and content in a Word document. This will help you organize your ideas and give a correct sequence to your narrative. In addition to avoiding redundancies in the message you want to communicate.
• If your presentation will use many visual resources , we recommend choosing high-quality images. This will help you have a starting graphic base. Some good free image repositories are Freepick , Unsplash , and Adobe Stock .
• If your presentation is based on data , have all your results summarized or your most relevant conclusions at hand. The idea of making a PowerPoint presentation is to show your information in the simplest way possible for your audience.

Step 2: Create a new document in PowerPoint

Once you check that all the functions are working fine with the software, please open it and go to the File tab. If you've ever used Word or Excel, you'll probably find this Home Menu familiar.

In short, this is the main page of PowerPoint, where you can create a new presentation or open an older one. Let's see:

In order to follow this part of our PowerPoint Tutorial correctly, take into consideration the following points:

• On the lower side of the screen, you'll find your recently opened PowerPoint files. This option is great for saving some time.
• If you don't find the presentation you're looking for, click on the “Open” option at the left bar and find older files.
• Don't forget to save your presentation with a relatable name so you won't lose sight of it!

Step 3: Choose the perfect design for your presentation

With your information ready in a draft, it's time to choose the design of your PowerPoint slide deck. You must imagine that the available design options are endless!

For practical reasons, you have three options regarding the design:

• Start a design from scratch (very difficult for a PowerPoint beginner).
• Choose an established PowerPoint design or layout.
• Download a PowerPoint template and modify some details.

Don't worry if you don't know how to continue! In this PowerPoint 101 class, we're going to explain step by step the second option:

How do you set a default design in PowerPoint?

• First, go to the Design tab.
• Open the list of options by clicking on the third arrow.
• Choose the design you like the most for your PowerPoint presentation.

If you want to explore more PowerPoint designs, there is a way to research online. For that, you only need to:

• Go to the File tab (first tab, next to the Home tab).
• Select "More themes" (see image).

• Use the search engine and write the keyword you want (it can be related to your business or it can be a color).
• Check the list of PowerPoint themes and choose your favorite.
• Wait a few minutes while it loads and keep designing in PowerPoint!

How do you change the layout of one slide in PowerPoint?

In this PowerPoint 101 Guide, you will also learn how to configure the layout of each slide.

Keep in mind that to have a high-impact presentation, you must adapt your slides' design to the type of content you'll add. And using layouts is perfect for this purpose.

To change the layout type in PowerPoint, follow these steps:

• Right-click on the slide you want to change.
• Select the "Layout" option.
• You will find more than ten layout models.
• Choose the one that best suits your content.
• Repeat these steps for each slide (if you wish or require).

How do you customize your slides in PowerPoint?

The design process in this PowerPoint 101 Guide doesn't stop there.

You also can customize your presentation's color palette , font style, background format , and graphics effects .

Just go to:

• Design tab > Variants.
• Select Colors, Fonts, Effects or Background Styles (as you need).
• If you're inspired and want to create your own background in PowerPoint, select Background Styles > Format Background.
• Finally, custom your slides as you want!

Step 4: Add all your information to your presentation

Now, it's time to add all your information to your slides. If your script is long, take your time to copy each part of it.

In this PowerPoint Tutorial, we're going to show how our design is going so far. We design at your side!

Step 5: Add transitions or animations to your presentation

The stamp of PowerPoint is its transitions and animations! Naturally, our PowerPoint 101 has considered these essential commands.

If you want to add them to your presentation and make your speech more fluid, follow these steps:

• Go to the tabs section of PowerPoint.
• Select "Transitions" or "Animations" and try your favorite effects.
• Remember that if you select Transitions, these will modify the entire slide, while Animations can be added to each element individually.

When choosing one Animation, you can eliminate it if you aren't 100% convinced. You only need to:

• Select the Animation number that appears on the corner.
• Press the "Delete" or "Backspace" button on your keyboard.
• Choose another Animation in PowerPoint if you want!

This “PowerPoint for dummies” is full of tips and tricks! So here is one more: Don't overuse transitions or animations in PowerPoint ; they can make your presentation slower and unprofessional . Use this tool in a subtle way!

Step 6: Refine the final details

As always, every final product must be reviewed. Especially if you're learning the PowerPoint fundamentals with us.

We recommend reviewing each slide of your PowerPoint presentation one final time. In this process, you will be able to:

• Add icons if your presentation requires it.
• Change any image or illustration if they don't convince you.
• Change transitions or animations.
• Customize your presentation's color palette .
• Proofread your slides' text or add more information.
• Add speaker notes to your presentation.

Step 7: Slideshow your presentation

When your presentation is finished, it's essential to know how to make a PowerPoint slideshow. This way, you can see your slides from the exact same perspective your audience will see them.

To slideshow your presentation in PowerPoint, follow these simple steps for PowerPoint beginners:

• Position yourself on your first slide.
• Go to the bottom right of the software.
• Select the "Slide Show" button (see image).
• Have a look of your presentation by clicking on each slide or pressing the right arrow on your keyboard.
• To go out from the Slide Show mode, you have to press the ESC key.

Now you can present your slides like an expert!

When you master this presentation design software, you'll be able to create amazing things in PowerPoint : infographics, diagrams, charts, pitch decks, business cards, calendars, you name it!

This was our PowerPoint Guide for beginners. We hope that our compilation today will be useful for conducting more professional presentations in the future and, why not, achieve all your goals!

Don't forget to share this PowerPoint 101 Guide with your co-workers or whoever you want!

Want to boost your beginner PowerPoint skills? Check out this content:

• How to Work with Multiple Images in PowerPoint
• How to Add a Timer to Your Powerpoint Presentations
• PowerPoint Charts, Graphs, & Tables Made Easy | Tips & Tricks
• How To Use PowerPoint Design Ideas - All Questions Answered!
• 36 Fun Icebreakers for Your Next Presentation
• The Cost of PowerPoint Presentations: Discover the hidden expenses you might overlook!

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• Presentations

PowerPoint 101: Everything You Need to Make a Basic Presentation

If you're new to PowerPoint, it can seem overwhelming. It can be hard to know where to start. Once you understand the basics of PowerPoint, then using the software is much easier. 

PowerPoint is the original presentations app for the Mac and PC, but it's a complex app with a lot of features. Making a simple presentation can be confusing.

Are you making your first PowerPoint? Do you find it a bit confusing? Here's the guide you need to make a perfect PowerPoint presentation.

In this tutorial, we’ll look into what you should and shouldn’t do when creating a PowerPoint presentation. I’ll also show you how to customize your PowerPoint template. But most of all, we'll go over the PowerPoint basic knowledge you need to know.

Some Dos and Don’ts of Writing a PowerPoint Presentation

Before creating a PowerPoint presentation , you should know some basic things about making a great presentation. Here are some dos and don’t basics of PowerPoint :

Here's a list of guidelines for creating your PowerPoint Presentation:

• Use one theme for the entire background.
• Use simple easy to read fonts.
• Use bullet points.
• Only include key information on each slide.
• Be direct and use concise wording.
• Have minimal text on a slide.
• Provide definitions when necessary.
• Use white space to make visual elements stand out more.
• Use high contrasting text color and background color.

These are things you want to avoid doing when creating your PowerPoint presentation :

• Using too many graphics on one slide.
• Adding unimportant information on a slide
• Writing your script on your slide.
• Using distracting images or backgrounds.
• Using hard to read color combinations.

For even more design guidelines and other PowerPoint tips, review this tutorial:

What Is Microsoft PowerPoint?

Microsoft PowerPoint is presentation software. In PowerPoint, you can use templates or create presentations from scratch. In this software, you can use text, images, videos, and more to explain a topic. Besides, PowerPoint has some main features such as animations and adding images and videos.

Learn more about PowerPoint in these tutorials:

How to Customize a PowerPoint template

If you’re going to create a PowerPoint presentation, you need to have some basic PowerPoint skills .

Here are some skills you can apply to your presentation:

1. Decide on Your Topic

It's PowerPoint basic knowledge that you should decide on your topic before you start making your PowerPoint presentation . Once you've picked a topic, here are some steps to take:

• Start by creating an outline on what you want to talk about.
• Decide what important information you want to put on your slides. You don’t want a lot of text on your slides, so only include the most important information.
• Complete any research and put together any information you want in your presentation. Have this all planned out before starting your presentation because it makes the process easier.

2. Choose a Template

After choosing your topic choose the next step is to decide which PowerPoint presentation template you want to use. A topic-related template may help streamline your PowerPoint creation.

There are many topics related to premium PowerPoint presentation templates. But if you can’t find a topic-related template, then you can use a simple template that doesn’t have a theme.

Just because you’re using a premium template doesn’t mean that you’ll give up customization options. You can easily customize premium templates as much as you need to. Plus, you save time with a premium template because you don’t need to start from scratch. All you need to do is add in images and information.

In this tutorial, we'll be using the Be. PowerPoint Presentation Template . 

2. Add Text

More PowerPoint 101 common knowledge is that text is essential to a PowerPoint presentation. The text allows you to back up your main points. It also keeps readers' minds on the key terms and concepts.

But never have your text appear in large blocks on the slides. Large blocks of text can be overwhelming to the audience.

Instead, your text should appear lists of single words or short, easy-to-understand statements. Limit the text on your slide to:

• definitions
• essential facts

Here are some step-by-step instructions on how to add text to a PowerPoint template:

On slide two of the Be. PowerPoint, there's room to add a text box.

• To add a textbox, click on the Insert tab.
• In the toolbar, click on the Text Box button. Your cursor turns into a drawing tool.
• Draw a diagonal line where you want the text box to be.
• Click inside the text box until you see a blinking cursor.
• Now you can start typing.

3. Add Pictures

Another element of a PowerPoint presentation, according to PowerPoint 101, is images. Images can be used to evoke emotion in the audience. You can also use images to show what you’re talking about.

If needed, you can have a slide with only a single image and caption to make a strong point.

Images can add an extra visual element to your slides. Here are some steps for adding images to a template:

• Double-click on the Insert Picture from File button in the middle of the picture placeholder on slide two to add an image.
• Your file finder appears. Locate your image file.
• Once you find your image file, double click on it. This adds the image to the placeholder.

4. Have a Consistent Color Palette

PowerPoint basic knowledge is to have a consistent color palette in your presentation. If you use a premium template, you don’t need to worry about this unless you change the theme colors.

When choosing a color theme, remember to use contrasting colors for the text and slide background. For example, if you've got a navy-blue background, white text will make the text easy to read and stand out.

With these PowerPoint basics covered, let’s change the slide background color on slide two.

• To start, click on the slide background.
• Next, click on the Design tab.
• In the toolbar, click on the Format Background button. A side panel appears on the right of your screen.
• In the panel, you’ll see a color field. Click on the Fill Color button.
• A color palette drops down. Choose a color you want.

5. Allow White Space

White space is the unused space between elements (shapes, text, boxes, pictures, etc.) on a slide. When you allow white space on your slide, your slide looks clean, professional, and elegant.

So, when making the slides for your PowerPoint presentation remember that less is more.

6. Use Icons and Infographics

Many premium PowerPoint presentation templates come with icons and infographics.

Here are some steps for adding icons and infographics to your slides:

• Slide 105 of the Be. PowerPoint template has an infographic chart. To change the data in the chart, start by clicking on one of the bars in the chart.
• Click on the Chart Design tab.
• Click on the Edit Data in Excel button. A window appears so you can add your data. Type your data.
• To change the chart's colors, click on the Change Colors button under the Chart Design tab. A color menu drops down. Choose the colors that you want.

7. Format Text and Adjust Pictures

A basic PowerPoint skill is to format your text and adjust your images. If there was no picture placeholder when you added an image, you’ll need to adjust that image.

Formatting text is also essential. You can change the font, font size, and font color.

When putting your PowerPoint presentation together, keep in mind the need to have your font size, color, and type consistent throughout your presentation. For example, if you've blue title text in size 30, every slide should use a blue title text in size 30. Consistent text throughout your presentation looks more professional.

You can easily adjust text boxes and images by clicking on them. Use the handles on the selected item to adjust the size.

• To change the font of the text, start by highlighting the text.
• Next, click on the Home tab.
• In the toolbar, you’ll see a Font Menu . Click on the arrow next to the current font.
• When you click on the arrow, a font menu drop down. Choose the font you want to sue for your text.

8. Use Speaker Notes

Another essential PowerPoint basics skill that you should know about is Speaker Notes . You shouldn’t put everything you’re going to say on the slides. That much text  can be overwhelming for the audience.

Speaker Notes are a PowerPoint feature that lets you add references and notes. These are only visible to the speaker.

Here's how to use Speaker Notes :

• At the bottom (under your slide) you’ll see a Speaker Notes section. Type your notes in there.
• Then, to present your presentation so that the audience can’t see your speaker notes, click on the Slide Show tab.
• Next, in the toolbar, click on the Presenter View button.

5 Top PowerPoint Tips

You've just learned the basics of PowerPoint. These will get you started as you create your PowerPoint presentation.

But there's some much more you can do. Here are some PowerPoint tips to help you make your presentation even better. Here are some top tips:

1. Use Animations

Animations can make your PowerPoint presentations more exciting to the audience. Use animation to draw attention to a specific point or image on your slide.

Be careful not to use too much animation. If you use too much animation, it can overwhelm the audience. And too much animation can look amateur.

This tutorial includes even more details about how to use animation in PowerPoint:

2. Use Charts and Graphs to Present Data

When you've got data, it's best to present it using charts and graphs. Charts and graphs add a visual element to your that can make it easy to see comparisons or trends. Also, It can be hard to see data in an excel spreadsheet if you're seated in the audience.

For a detailed tutorial on charts and graphs, study:

3. Make Your Presentation Interesting for the Audience

Besides charts and graphs, there's another way you can make your audience want to pay attention. An interactive quiz can make your audience pay attention.

Let your audience know ahead of time that there'll be an interactive quiz with a prize at the end. This will make the audience want to pay attention and cause them to learn about the topic of your presentation.

Use this guide to add an interactive quiz to your PowerPoint:

4. Add Images to Your Presentation

Images add not only a visual element, but also an emotional element. They can also be used to keep the audience interested in your presentation. You can use images to simplify and reinforce the goal or the message of your presentation.

5. Use an Outline

When preparing your presentation, it’s best to start with an outline. Outlines help you make sure that you talk about everything you need to. A good premium template will come with labeled slides that can be used as an outline. Learn more about how to create an outline from PowerPoint here:

Learn More about  Microsoft PowerPoint 

You've already learned a lot of basic PowerPoint skills and know how to use PowerPoint. But, as we mentioned earlier, PowerPoint is a complex app with lots of features.

When you're ready, we've got you covered with even more helpful PowerPoint tutorials. Read these tutorials to learn more about PowerPoint:

The Best Source for Premium PowerPoint Templates (With Unlimited Use)

Premium PowerPoint templates are designed to look professional and take advantage of the latest design styles. Just add your own text and images. 

To find a premium template go to Envato Elements and sign up for the subscription to get unlimited access to design assets including:

• PowerPoint presentation templates

If you want to use a premium template but aren’t sure about a subscription, then GraphicRiver is a great option. GraphicRiver is a pay-per-download source for digital elements.

Apply These PowerPoint Basics Now

You now know the basic steps of creating and running a basic PowerPoint presentation. Even long, complex and fancy presentations start the same way.

And if you prefer, you can create the content first. Then apply the formatting later. PowerPoint themes make it easy to tweak the design of your entire presentation without changing your content.

You can also take a look at the premium  PowerPoint presentation design templates  on Envato Elements or Envato Market to discover top PPT designs .

Editorial Note: This article was originally written in 2014 by Bob Flisser . It's been comprehensively revised to include the latest PowerPoint information by Sarah Joy .