play keynote presentation on iphone

Apple's Keynote App Explained: What It Is, And How To Use It

In many instances in life, there is a need for presentations. Perhaps you've been tapped to give a keynote at a big work thing, or maybe you just want a more constructive way to sell your partner on a particular vacation destination. Either way, you don't need a full suite of professional tools to make a quality presentation in this day and age. All you need is your iPhone and Apple's Keynote app.

The Keynote app, as its name may imply, is an app designed to create quick and easy slideshow presentations from the comfort of your iPhone. Not only can you assemble a series of professional-quality slides in a snap, you can also invite other users to collaborate on the project with you, as well as broadcast your slideshow over the internet. If you need to cook up a convincing slideshow in a hurry, then the Keynote app will be your workplace buddy.

Is Keynote free to use?

As a first-party Apple product, the Keynote app comes preloaded on all modern iPhone models. Neither downloading nor using it costs anything, and in the event you delete it from your phone, you can easily re-download it from the Apple App Store.

Not only can you make and use slideshow presentations in the Keynote app proper, but after you've made a presentation, you can also export it to a variety of popular presentation formats, including Microsoft PowerPoint , a PDF, a standalone movie, and even an animated GIF.

Any presentations that you put together in the Keynote app are saved locally, so if you ever need to run through them again, you can just whip out your phone and show it to someone, as well as broadcast it over Apple's Keynote Live service. Whether you're in the office or out on a stroll, you can put on a presentation at a moment's notice!

How to make a presentation

The Keynote app utilizes a similar framework to slideshow systems like PowerPoint, but much more simplified for the sake of easy use on a mobile device. It only takes a few minutes to set up a quality presentation.

Open the Keynote app on your iPhone.

Tap the + sign on the top-right of the Home screen to create a new presentation.

Select a theme for your presentation.

On a slide, double-tap on a box to enter text, or tap the top + button to add media (pictures, links, etc.).

Tap the bottom + button to add additional slides.

To add a transition between slides, tap the three dots on the top-right of the screen.

Tap Transitions & Builds.

Tap the slide you want to add a transition to.

Tap Add Transition.

Tap the transition type you want.

Your presentation is automatically saved with every edit, so you can just hit the back button on the top left to return to the main menu when you're done. If you like, you can also press the three dots to access the Export option, allowing you to save your presentation as a standalone PowerPoint, PDF, video, or one of several other file types.

How to share a presentation

If you're working on a group project, either in school or in the office, you can use the Keynote app to invite others to work on your presentation alongside you. In the presentation editor, just tap the button with a person and a + sign on it on the top of the screen to get an invitation you can send to others via SMS, email, direct link, or social media. Anyone you send this link to will be able to see and make changes to your presentation.

If you want to share your finished presentation online, then it's time to broadcast with Keynote Live.

Open the Keynote app.

Select a presentation on the main menu.

Tap the three dots on the presentation's overview to open the More menu.

In the More menu, tap Use Keynote Live.

Tap Invite Viewers to send streaming invites to users on your iPhone contact list.

Tap More options to get a link you can send directly to others, as well as set a password for your presentation.

Once viewers have joined your presentation, tap the Play Now button at the bottom of the Keynote Live screen to begin streaming.

You can invite up to 100 users to view a single Keynote Live presentation. Anyone who follows the link will get a web version of your presentation stream, so they don't need to be using an iPhone themselves to see it.

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Tips & Tricks

Troubleshooting, how to use keynote live from iphone & ipad to share presentations.

Want to share your Keynote presentations with others easily? Thanks to Apple’s Keynote app and Keynote Live feature, sharing presentations with colleagues, friends, coworkers, or family is simple.

Keynote Live is a useful feature hidden within the Keynote presentation app, which allows you to invite up to 100 people for streaming your presentation no matter where they are. Anyone with an invite link can join your presentation online by either using the Keynote app that’s available on iPhone, iPad and Mac, or using the iCloud web client on any browser. With everyone working remotely to stay safe during this global pandemic, getting people together in the same room for a presentation is an extremely difficult task. This is exactly where Keynote Live comes in handy.

So, if you’re keen on live streaming your presentations to multiple participants for work-related purposes, read on and you’ll be learning how to use Keynote Live on both the iPhone and iPad.

To take advantage of Keynote Live, you need to install the latest version of Apple’s Keynote app on your iPhone and iPad. You can either create a presentation within Keynote of if you use Microsoft PowerPoint, you can easily import your .ppt files into Keynote. Now, simply follow the steps below to stream the slideshow.

There you go. Now you know how to play your presentations over the web using Keynote Live.

It’s worth noting that anyone with the link to your presentation cannot view the slides until you start the slideshow from your iPhone or iPad. They will be welcomed with a “The presenter hasn’t started the slideshow” message on their screen.

Users can invite up to 100 viewers located anywhere in the world or up to 35 people who’re on the same local network to watch the presentation. Viewers don’t necessarily need to own an iPhone, iPad or Mac to view the slideshow, as they will be redirected to the web version on their devices. Therefore, device support isn’t an issue at all. Users don’t even need to sign up for iCloud accounts in order to watch the presentations either.

Keynote Live, as we mentioned before is a great way to do presentations with your colleagues, right from the comfort of your bedroom as you’re working from home during this lengthy lockdown period. If you’re accustomed to using Microsoft PowerPoint for creating presentations, you can finish working on PowerPoint and then import the file into Keynote, right before live streaming the slides.

We hope you were successful in streaming your first presentation with others using Keynote Live on your iPhone and iPad. How was the overall experience? Do let us know your thoughts and opinions in the comments section down below, and don’t miss out on more Keynote tips and tricks here .

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Related articles:

• How to Convert Keynote to PowerPoint on iPhone & iPad
• How to Convert Keynote to PowerPoint with iCloud
• How to Open Keynote File on Windows PC with iCloud
• How to Convert Keynote File to Google Slides

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How to use Keynote Live to share your presentation online from your iPhone, iPad, and Mac

Learn how to use Keynote Live to effortlessly share your presentations online and engage your audience remotely.

This convenient feature lets you play your presentation over the web, so your viewers can watch it in their web browser or the Keynote app. We’ll show you how to use Keynote Live to share your slideshow from your iPhone, iPad, or Mac.

Important: Apple will soon remove the Keynote Live feature from the Keynote app. As an alternative, Apple recommends using FaceTime to share your screen . It works with both Apple and non-Apple users . So, make sure you learn how to do that. But in the meantime, here’s how to use Keynote Live – until it continues to work.

Before you get set up

Make sure that you have the most recent version of Keynote ( iOS | Mac ) on your device and you’re signed into iCloud . Apple also instructs:

You can invite up to 100 viewers anywhere or up to 35 on your local Wi-Fi network. To watch, viewers need a web browser or the latest version of the Keynote app. They don’t need iCloud accounts to watch presentations.

Use Keynote Live on iPhone or iPad

1) Open your presentation in the Keynote app, tap the More (three-dot icon) button at the top, and choose Use Keynote Live . After that, tap Continue .

2) Tap Invite Viewers and pick how you want to send the invitations. You can use Mail, Messages, AirDrop, or copy the link to share it yourself.

3) If you want to require a password for your participants, tap More Options > Add Password . Enter and verify the password you want to use and tap Done .

4) When you’re done, tap either Play Now or Play Later . If you choose Play Now , your presentation will start immediately.

If you tap Play Later , go back to your presentation when you’re ready, tap the Play button at the top, and select Play on Keynote Live . You’ll also be able to see the number of invitees that have joined and are waiting for the presentation to begin.

Control your presentation as you normally would, or use Keynote Remote to present your slideshow.

To stop the slideshow, tap the screen. If viewers are still watching, you’ll be asked to confirm, so tap Exit .

To turn off Keynote Live, tap More > Keynote Live Settings . Select Turn Off Keynote Live and tap Done .

Use Keynote Live on Mac

1) Open your presentation in Keynote and click File > Use Keynote Live > Continue .

2) Click the Invite Viewers button and choose how you want to send the invitations.

3) If you want to require a password for your participants, click More Options and check the Require password box. Enter and confirm the password you want to use and click Set Password .

4) When you’re done, click either Play Now or Play Later . If you choose Play Now , your presentation will start right up.

If you choose Play Later , head back to your presentation when you’re ready, click the green Play button, and pick Play on Keynote Live . You’ll also be able to see the number of invitees that have joined and are waiting next to the green Play button in the toolbar as well as when you click it.

Control your presentation as you would if you were all sitting in the same room. You can also use Keynote Remote to present your slideshow.

To stop the slideshow, hit the Escape key. If viewers are still watching, you’ll be asked to confirm, so click Exit Slideshow .

To turn off Keynote Live, click the Keynote Live button in your toolbar and select Turn Off Keynote Live .

Keynote Live presentation playback

Keep this in mind when using Keynote Live for your slideshows:

When you use Keynote Live to play a presentation, the slides are exported to iCloud as temporary files. To make sure your playback is smooth, all of the files stream to the viewers’ devices as soon as you start your presentation. Only viewers with the Keynote Live link (and password, if you’ve set one) can access the files.

Are you going to give Keynote Live a shot for a future presentation? If so, let us know how it goes!

For more help with Keynote:

• How to export a presentation in Keynote or PowerPoint as a video on Mac
• How to print a Keynote presentation on your Mac

Keynote User Guide

Get started with a theme

All presentations begin with a theme—a set of predesigned slide layouts you can use as a starting point. Replace the theme’s images and text with your own, then add more slides as needed.

• Create a presentation

Add text, photos, drawings, and more

Add objects like text boxes, tables, charts, shapes, and media (images, audio, and video) to any slide. You can layer objects, resize them, and link them to webpages or other slides in your presentation.

• Intro to images, charts, and other objects

Lights, camera, action

Bring your presentation to life with movies, live video, recorded narration, music, and more.

• Add video and audio

Wow them with animation

Add visual effects or animations to captivate your audience. For example, add a transition so each slide dissolves into the next, or make each word in a title bounce onto the slide.

Add transitions between slides

Present in any situation

Play a slideshow over the internet, virtually with multiple presenters, as an interactive presentation, and more.

Play a presentation

Collaborate in real time

Invite others to work with you on your presentation. Everyone you invite can see changes as they’re made, but you control who can edit or only view the presentation.

• Intro to collaboration

If you need more help, visit the Keynote Support website .

Keynote User Guide for iPhone

• What’s new in Keynote 14.2
• Intro to Keynote
• Choose how to navigate your presentation
• Open a presentation
• Save and name a presentation
• Find a presentation
• Print a presentation
• Prevent accidental editing
• Undo or redo changes
• Quick navigation
• Change the working view
• Copy text and objects between apps
• Basic touchscreen gestures
• Create a presentation using VoiceOver
• Add or delete slides
• Add and view presenter notes
• Reorder slides
• Group or ungroup slides
• Skip or unskip a slide
• Change the slide size
• Change a slide background
• Add a border around a slide
• Show or hide text placeholders
• Show or hide slide numbers
• Apply a slide layout
• Add and edit slide layouts
• Change a theme
• Add an image
• Add an image gallery
• Edit an image
• Add and edit a shape
• Combine or break apart shapes
• Save a shape to the shapes library
• Add and align text inside a shape
• Add 3D objects
• Add lines and arrows
• Add and edit drawings
• Record video and audio
• Edit video and audio
• Add live video
• Set the movie and image formats
• Position and align objects
• Use alignment guides
• Place objects inside a text box or shape
• Layer, group, and lock objects
• Change object transparency
• Fill shapes and text boxes with color or an image
• Add a border to an object
• Add a caption or title
• Add a reflection or shadow
• Use object styles
• Resize, rotate, and flip objects
• Add linked objects to make your presentation interactive
• Select text
• Copy and paste text
• Format a presentation for another language
• Use phonetic guides
• Use bidirectional text
• Use vertical text
• Change the look of text
• Use text styles
• Change text capitalization
• Add drop caps
• Make characters superscript or subscript
• Format fractions automatically
• Format dashes and quotation marks
• Format Chinese, Japanese, or Korean text
• Set tab stops
• Format text into columns
• Adjust line spacing
• Format lists
• Add mathematical equations
• Add borders and rules (lines) to separate text
• Add or delete a table
• Select tables, cells, rows, and columns
• Add or remove rows and columns
• Move rows and columns
• Resize rows and columns
• Merge or unmerge cells
• Change the look of table text
• Show, hide, or edit a table title
• Change table gridlines and colors
• Use table styles
• Resize, move, or lock a table
• Add and edit cell content
• Format dates, currency, and more
• Highlight cells conditionally
• Format tables for bidirectional text
• Alphabetize or sort table data
• Add or delete a chart
• Change a chart from one type to another
• Modify chart data
• Move, resize, and rotate a chart
• Change the look of data series
• Add a legend, gridlines, and other markings
• Change the look of chart text and labels
• Add a chart border and background
• Use chart styles
• Animate objects onto and off a slide
• Animate objects on a slide
• Change build order and timing
• Add transitions
• Present on your iPhone
• Present on a separate display
• Present on iPhone over the internet
• Use a remote
• Make a presentation advance automatically
• Play a slideshow with multiple presenters
• Rehearse on your device
• Play a recorded presentation
• Check spelling
• Look up words
• Find and replace text
• Replace text automatically
• Set your author name for comments
• Highlight text
• Add and print comments
• Send a presentation
• Invite others to collaborate
• Collaborate on a shared presentation
• See the latest activity in a shared presentation
• Change a shared presentation’s settings
• Stop sharing a presentation
• Shared folders and collaboration
• Use Box to collaborate
• Create an animated GIF
• Post your presentation in a blog
• Use iCloud Drive with Keynote
• Export to PowerPoint or another file format
• Restore an earlier version of a presentation
• Move a presentation
• Delete a presentation
• Password-protect a presentation
• Create and manage custom themes
• Transfer files with AirDrop
• Transfer presentations with Handoff
• Transfer presentations with the Finder
• Keyboard shortcuts
• Keyboard shortcut symbols

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Learn how to use Apple’s presentation software, Keynote

Master Slides and Themes in Keynote

Choosing File > New in Keynote opens a theme chooser; a collection of templates that have distinctive design styles. Although you might want to start with a blank canvas there is no option to do so. Even the most basic themes Black, and White, are a collection of Master Slides for title and subtitles, title and bullets which should be applied to slides as you build your collection. It’s no accident that Themes have to be applied, because using Master Slides is the best way to enjoy a pain free life using Keynote.

A typical business presentation might contain a Title & Subtitle slide, followed by Title & Bullet slides, with a few Photo slides mixed in. If you build your presentation using those master slides from the Improv theme, then later you need to swap the theme to Artisan, or better still your custom theme, by simply clicking the Change Theme button in the Document Inspector automatically swaps your presentation to the appropriate master slides in the new Theme.

To make your own theme create a presentation from a theme that most closely matches the design you want. Then modify the fonts, colours, backgrounds on all the Master Slides in your presentation; you can even add a company logo to every slide master too. When the design is complete choose File > Save Theme and followed the onscreen instructions to save your design as a theme.

Using Outline Mode in Keynote

When building a presentation you can use one four options for viewing slides in Keynote; Navigator, Slide Only, Light Table, and Outline. Navigator is the default view and works well for most situations, but for sketching out ideas, and sequencing your thoughts try Outline view. It presents slides in a list and bullet form.

To move to Outline view, click the View button in the Toolbar, a pop-up menu appears, from it choose Outline. To evaluate the usefulness of the outline view try the following. In the outline pane click next to the slide icon and type ‘Point 1’. Press return, and a new slide appears. Press the Tab key, the slide indents, becoming a bullet on the slide ‘Point 1’.

To outdent the bullet press Shift-Tab. Type ‘Point 2’.

Pressing return creates a new line at the same indent level as the line above it. At the top level this means pressing return creates new slides, and Tab and Shift-Tab can be used to alter the hierarchy of any bullets. Bullets and Slides can be sequenced by dragging either their bullet or slide icon up or down the Outline pane.

Once you’ve settled on a basic outline you can apply a new Theme to your presentation and attend to the look and feel of your work.

Layer options for Master Slides in Keynote

After recommending that using master slides is the way to go, you’ll need to be aware of two concepts to fully utilise them. To experiment create a new presentation. Choose File > New and from the template chooser double-click any theme.

In the open presentation click the View button in the Toolbar and select Edit Master Slides. When working on masters a blue bar appears at the bottom of the slide pane. You can modify the existing slide elements or add new ones.

The text, and image boxes on Master Slides are formatted as placeholders. This means you’ll need to replace their contents with your own words or pictures when working on standard slides. However if you want to add a logo to a master slide, it should not be a placeholder. Fortunately by default images placed in to Keynote are not placeholders. You’ll probably want the logo to be the top most object in the layer order. This can be done using the Arrange tab of the Format inspector. That covers the first concept. The second is to allow objects on slides to layer with master.

If you add a photo to a slide and find that it sits on top of a logo placed on the Master, you won’t be able to move the photo behind the logo using layer options unless you do the following. In the Edit Master Slides mode click the required slide thumbnail. In the Format inspector, labelled Master Slide Layout select the Allow objects on slides to layer with master.

Apply Transitions in Keynote

Transitions are the animations that can be applied to slides. They can add drama, a sense of fun, or set the pace for a presentation. For example, to make hard hitting points you might choose Grid, for a showing a series of fine art images Dissolve would work well. However for greater level impact change the transition timings from their default. Use faster options to be more hard hitting and go much slower for contemplative presentations on fine art, or meditation.

Choose Play > Play Slideshow to test out Transitions to make sure you’ll hold your audience’s attention. To change the Transitions on all your slides in one go, select all the slide thumbnails. In Navigator view, click on or near a thumbnail and press Command A. With all the thumbnails selected you can use the Animate inspector to change the type and timings of the selected slides.

One cautionary note, if you’re planning a presentation for playback via webinar software, regardless of whether you’re using Keynote or Powerpoint, animations do not stream well. So you might want a second version of your presentation formatted for webinar use with the animations removed.   

Control read on in Keynote

Builds are animations that are applied to objects on slides. When an object is selected the inspector displays three tabs, Build In, Animation, and Build Out. Using builds is a great way to control presentations, in particular bullet points. If a slide is presented to an audience with all the bullet points revealed as the slide opens, the presenter has no way to prevent the audience reading the entire slide; reading on.

Setting a Build In for bullets is relatively easy. Click to select the Text Box containing the bullets. In the Animate Inspector select the Build In tab and select the desired animation; Typewriter is one you might consider. To complete the build, in the Inspector change the Delivery to By Bullet. Now, when you preview the slide the bullets only appear on click.

Builds and animations can be applied to text, graphics, and photos. The order in which you apply the animations becomes the order in which they play, this order can be changed, except on bullets. Click the Build Order button at the bottom of the Inspector. A floating window appears, dragging a build element up or down the window changes the build order. The Build Order window can also be used to set builds to run automatically either with a preceding build or after it.

Connection lines for flow charts in Keynote

Explaining processes using flow charts is often a great way to illustrate matters. Keynote comes loaded with all the shape objects you’ll need to create bubbles, squares, triangles, and so on. Clicking the Shape icon in the toolbar opens a pop-up containing all the shapes. Clicking one will place it on a slide.

Double-clicking a shape allows you to add text directly inside the object. Then the usual formatting options can be applied to modify the shape as required. So far much of this process is pretty intuitive, but resist the temptation to use the line options found when clicking the Shape icon to connect the elements of your chart. It is better to use Connection Lines.

Control-click the Toolbar in Keynote. A pop-up menu appears, choose Customize Toolbar. A vast set of icons appear. Locate the Connect icon and drag it to a space on the Toolbar. Then click Done to close the Customize Toolbar options. To apply a connection line you’ll need to select two Shape objects on a slide. To follow along add a couple of Shapes to a slide, and then select them. Now click the Connect icon in the Toolbar. The Shapes are now connected, select just one of the shapes and drag it round the screen. The connection line remains connected.

Like shapes, connection lines can be formatted to change their colour and weight, you can even add arrow heads and animations.

Push Keynote presentations to iCloud

You can develop a Keynote presentation exclusively on OS X, iOS, or on the iCloud web browser  version. As stated in the introduction the Mac OS X version is the most capable and feature rich version of the application. None of OS X features are lost when a presentation is saved to iCloud Drive, but the ability to edit via the browser or iOS versions will have a few limitations. With that said, if you were building a report presentation on topics that required a site visit, for example, production line improvements in a factory, or a school report on a castle, you may want to add photos taken on your iPhone.

Ahead of the visit to wherever, you might want to create a draft presentation containing image place holders and save it to iCloud Drive . Open the presentation on your iOS Device and go to the image placeholders and tap the plus symbol in the bottom right of the placeholder, this opens a new screen with links to your Photos library, but at the bottom of the screen you’ll see a text button, Take Photo or Video. Tapping this for the first time may invoke a request for Keynote to access your photos. Accepting this let’s you take photos from directly inside Keynote adding them automatically to the placeholders in Keynote.

Using rehearsal mode in Keynote

Keynote’s rehearsal tools help you to work out the overall timing for your presentation. Rehearsing might highlight parts of the script that don’t work when read aloud. Also slides containing large media files, such as video, may take a couple of seconds to load. If you’ve not aware of this, come the big day, you might be unnerved when you click or tap to play a video and nothing happens in the instant you expected, so you click again and advance to the next slide.

In rehearsal mode a coloured bar appears across the top of the screen. It displays as a hatched amber line as a slide or media loads and then green when Keynote is ready to advance. The coloured bar, or Ready to Advance Indicator, appears on the presenter display too.

Slideshows can be delivered on dual displays; one being a presenter display and the other the slides for the audience. Here’s how to configure the Rehearsal or Presenter display.

In Keynote, choose Play > Customize Presenter Display. A window appears that lets you use checkboxes to enable the features you require. Note that the timer options can be set to show time remaining, an ideal option when working to a fixed schedule. You can also drag and scale presenter elements such as Current Slide and Next Slide to suit your needs.

Remote control and Keynote

When you want to play a presentation from a Mac, but don’t want to stand over the computer to click through the slides, you can use the Keynote app for iOS as a remote control. To do this you’ll need Keynote installed and open on your Mac and an iOS device such as an iPhone. Furthermore both devices have to be on the same WiFi network , this could be computer-to-computer. If both devices are on the same network you’re all set to follow the next steps. To learn more about setting up a WiFi connection you can review Help on your Mac and on your iOS device.

On Keynote for your iOS device tap the iPhone-shaped icon at the upper left of the screen to open the remote options. On the Welcome to Keynote Remote popover tap continue. The iOS device searches for the Mac running Keynote.

On your Mac choose Keynote > Preferences. Click the Remotes tab. If both devices are on the same network the Remotes preferences will show your iOS device. Click Enable and then Link. The iOS device displays a passcode that also appears on your Mac. On your Mac, click to confirm you want to link devices. Once linked Keynote for iOS displays a large Play button. Tap the Play button and you’ll be controlling your presentation remotely.

Skip slides bin Keynote

As deadlines loom, you may find your presentation doesn’t fit the allocated time. There is no need to delete slides to trim your Keynote. It is better to skip slides, and perhaps speed up a few transitions, rather than start to delete parts of your work. This suggestion can be expanded to trying to work with only one Keynote presentation per topic. For example, a marketing presentation might be designed to run for 10 minutes, but it might also need to fit to an occasional five minute slot. Skipping slides makes an efficient workflow because come the day slides need updating with new product shots, or a new company logo, only one Keynote presentation needs to be updated rather than several.

In Navigator view, select the slides you want to skip. Control-click any of the selected slides. From the shortcut menu, choose Skip Slide. Skipped slides appear as thin bars in the Navigator. To switch off skipping, control-click a skipped slide and from the shortcut menu, choose Don’t Skip Slide.

Slides can also be skipped in Outline and Light Table view too. In Light Table view skipped slides appear greyed out, unless the Hide skipped slides box is selected; found in the bottom left of the document window.

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