internship application letter email

17 Sample Emails for An Internship Application

Table of Contents

Emails for Internship | Crafting the Ideal Internship Application Email: A Professional Guide

Embarking on the journey toward a fulfilling career often begins with an internship—a valuable opportunity to gain hands-on experience in your chosen industry. The initial step of applying for an internship can be decisive, setting the stage for your future prospects. One of the crucial elements of this application process is drafting an email that effectively conveys your enthusiasm, qualifications, and professionalism.

In the professional world, your email serves as an introduction to who you are and what you stand for; it’s imperative to make that first impression count. Below are some guidelines that, when followed, can enhance the quality of your internship application emails, positioning you as a worthy candidate.

Essential Tips for Writing Your Internship Application Email

• Subject Line : Craft a clear and engaging subject line that states your purpose and captures the attention of the reader.
• Professional Greetings : Address the recipient formally using “Dear” followed by their name or title.
• Introduction : Introduce yourself and articulate the purpose of your email succinctly.
• Education and Skills : Highlight relevant educational background and skills pertinent to the internship.
• Experience : Briefly touch upon any past work or project experiences that demonstrate your capabilities.
• Fit and Enthusiasm : Express your interest in the specific company and explain why you believe you are a good fit for their team and culture.
• Call to Action : Politely request consideration for the position and propose next steps, like an interview.
• Formal Closing : Conclude with a formal salutation such as “Sincerely” or “Best regards,” followed by your full name and contact information.
• Attachment : Remember to attach your resume and any other requested documents.

Crafting a well-thought-out email can differentiate you from a sea of applicants. To guide you further in this process, here are 17 sample email templates tailored to various scenarios you may encounter when applying for an internship.

Emails for Internship

Sample Email for a Marketing Internship Application

Dear [Recipient’s Name],

I am writing to express my interest in the Marketing Internship position with [Company Name], as advertised on your company’s careers page. As a third-year Marketing student at [University Name], I am eager to apply my coursework in strategic advertising and consumer behavior analytics in a real-world setting.

Attached, please find my resume for your review. I am looking forward to the potential of contributing to your company and learning from the esteemed marketing team at [Company Name].

Best regards, [Your Full Name] [Your Contact Information]

Email Seeking Internship Placement with No Prior Experience

I am a motivated second-year student pursuing a degree in [Your Major] at [University Name]. Though my professional experience is still growing, I have dedicated myself to gaining a deep understanding of [relevant subjects or skills]. I am particularly drawn to [Company Name] because of your commitment to [mention any relevant company initiatives or values].

Please find my resume attached. I am very much looking forward to the opportunity to discuss how I can contribute to and grow with [Company Name].

Sincerely, [Your Full Name] [Your Contact Information]

Email to a Previous Internship Supervisor for a New Opportunity

Dear [Supervisor’s Name],

I hope this email finds you well. I am reaching out to inquire about potential internship opportunities at [Company Name] for the upcoming [season/year]. Having previously interned under your guidance, I am excited about the possibility of rejoining your team and building upon the skills I acquired last [when you interned].

Attached is my updated resume for your consideration. I am looking forward to catching up and possibly discussing the new ways I can contribute to [specific project or department].

Warm regards, [Your Full Name] [Your Contact Information]

Speculative Email Enquiring About Potential Internships

I am writing to you as a [Your Year] student of [Your Degree] at [University Name]. I have great admiration for [Company Name] and its innovative approach to [mention a field or project the company is known for]. Although I am aware that there are currently no open internship positions advertised, I am interested in exploring whether there might be an opportunity for me to contribute to your team.

Enclosed is my resume for your reference. I would be honored to discuss any potential openings or projects I could assist with in the near future.

Yours faithfully, [Your Full Name] [Your Contact Information]

Email Applying for a Remote Internship

As a current [Your Major] student with a keen interest in [specific interest related to the internship], I was excited to learn about the remote internship opportunity at [Company Name] posted on [where you found the listing]. My academic background, coupled with my ability to work independently and efficiently from my home office, aligns perfectly with the requirements listed for the role.

Attached you will find my resume detailing my qualifications. I am enthusiastic about the prospect of contributing to [Company Name] while continuing to advance my skills in a remote setting.

Best wishes, [Your Full Name] [Your Contact Information]

Following Up on an Internship Application

I would like to inquire about the status of my application for the [Specific Internship Title] role at [Company Name], submitted on 2024. I remain very excited about the opportunity to assist your team and further develop my skills in [specific skills relevant to the internship].

Should you require any further information to assist with your decision-making process, please let me know. I am available at your earliest convenience and look forward to your update.

Thank you for your time and consideration.

Kind regards, [Your Full Name] [Your Contact Information]

Email Expressing Continued Interest After Non-Selection for an Internship

I recently received the notification regarding the [Specific Internship Title] position, and while I understand that the selection process was highly competitive and I was not chosen for this occasion, I would like to reiterate my strong interest in [Company Name].

I am still very keen on the possibility of working with your team in the future and would welcome any further opportunities or similar roles that may arise. Thank you for considering my application, and I hope to be given another chance to demonstrate my potential contribution to [Company Name].

With respectful regards, [Your Full Name] [Your Contact Information]

Email to a Contact Referring You to an Internship

Following our conversation, I am reaching out to express my keen interest in the [Description] internship at [Company Name] that you mentioned. As discussed, my [specific experience or coursework] aligns well with the responsibilities of the internship program.

Please find my formal application and resume attached. I am grateful for your referral, and I am looking forward to the possibility of joining the innovative team at [Company Name] and contributing my best work.

Thank you once again for your support.

Yours sincerely, [Your Full Name] [Your Contact Information]

Cold Email to a Company Without a Posted Internship

My name is [Your Full Name], and I am currently studying [Your Major] at [University Name]. With a strong interest in [industry or field related to the company], I have followed [Company Name]’s progress and am impressed by your work in [specific projects or achievements of the company].

Though I am aware that there are no advertised intern roles currently, I am eager to explore whether there is any capacity for an intern to support your team. I am particularly interested in [specific area of work], which I understand is a specialty of [Company Name]. Please find my resume and cover letter attached, providing further details on my background and how I envision contributing to your organization.

I would deeply appreciate any opportunity to discuss potential internship roles with you and look forward to hearing from you.

Respectfully, [Your Full Name] [Your Contact Information]

Email Requesting Informational Interview Before Internship Application

As an enthusiastic student of [Your Major/Field] with a deep respect for the innovative work being done at [Company Name], I am writing to inquire about the possibility of conducting an informational interview. My intent is to learn more about your company’s culture, the experiences of your team members, and advice on how a prospective intern can best contribute to your goals.

Please find my resume attached for your reference. I believe that the insights gleaned from such an interview would be immensely beneficial as I prepare to apply for an internship with your esteemed company.

I am looking forward to your favorable response and the opportunity to gain valuable perspective.

Kindest regards, [Your Full Name] [Your Contact Information]

Last-Minute Email Application for an Internship Close to the Deadline

I’ve just come across the internship opportunity at [Company Name] in [specific field/area], and I am highly interested in submitting my application before the deadline today. My background in [Your Field of Study] and hands-on experience gained from [Specific Project or Experience] make me a suitable candidate for this role.

Attached you will find my resume and cover letter, where I expand on my experience and how I can add value to the [Company Name] team. I apologize for the late notice and appreciate any consideration you can extend my way.

Thank you for your time and understanding.

Warmest regards, [Your Full Name] [Your Contact Information]

Concise Email for Internship Application When Time is of the Essence

I am writing to you with great interest in the [Internship Title] at [Company Name], which I discovered through [source of information]. With a [degree/major] from [University Name] and hands-on experience in [field/skills], I am confident in my ability to contribute effectively to your team.

My resume is attached for your consideration. Please let me know if there is any further information I can provide to support my application.

Best, [Your Full Name] [Your Contact Information]

Email Highlighting a Referral from a Current Employee for an Internship

[Employee’s Name] shared with me the exciting opportunity for an internship at [Company Name] and suggested I contact you directly. As a dedicated [Your Major] major at [University Name] with an avid interest in [specific interest related to the company], I am keen to apply the knowledge I’ve acquired in a practical setting and contribute to your [specific department/project].

Attached is my resume for your review. I am grateful for [Employee’s Name]’s confidence in recommending me, and I am equally enthusiastic about the chance to bring my skills to your respected company.

Email for a Follow-Up After an Internship Fair or Networking Event

It was a pleasure meeting you at [Name of Event or Fair] on [Date of Event]. Our conversation about [specific discussion point] was particularly inspiring and reinforced my interest in pursuing an internship at [Company Name]. As a proactive [Year] student at [University Name], I am ready to take on the challenges of the [Specific Internship Title].

I have attached my resume and cover letter for further insight into my experience and skills. I would be honored to have another discussion about the potential to contribute to your team.

Thank you for your time, and I hope to continue our conversation.

Warm wishes, [Your Full Name] [Your Contact Information]

Email Requesting a Tour or Visit to Company Pre-Internship Application

I am a [Year] student majoring in [Major] at [University Name] with a pronounced interest in [specific interest related to company]. Before submitting my formal application for an internship at [Company Name], I would like to request a visit or a brief tour of your facilities to gain a deeper knowledge of your operations and company culture.

Please find attached my resume for a glimpse into my academic and extracurricular achievements. Understanding the environment at [Company Name] would be invaluable as I craft my application to align with your mission and needs.

Thank you for considering this request, and I look forward to the possibility of meeting with you in person.

Yours truly, [Your Full Name] [Your Contact Information]

Email for an Internship Application with Emphasis on Company Values

As a current [your education status], I am deeply impressed by [Company Name]’s commitment to [company values or mission statement]. The internship position in [department or project area] not only aligns with my academic pursuits but also with my personal and professional values.

Enclosed is my resume, which I believe will reflect a potential good match between my qualifications and the contributions I hope to make at [Company Name]. I am eager to engage in a discussion on how my background aligns with the values and goals of your esteemed company.

I look forward to the opportunity of potentially joining your team.

With utmost respect, [Your Full Name] [Your Contact Information]

Internship Application Email Renewing Contact with Alumni or Professional Contact

I hope this message finds you well. As a fellow alumnus of [Your University], I am reaching out to explore any internship opportunities at [Company Name]. I recall our motivational discussion on [mention any past interaction or event] and how it sparked my interest in [related field or job].

Attached, please find my updated resume with additional coursework and experience relevant to [company or industry]. It would be an honor to work in an environment where I can both contribute and learn, particularly at a place as impactful as [Company Name].

Looking forward to potential avenues to reconnect and collaborate.

With these 17 polished sample emails at your disposal, you are well-prepared to approach your internship application with confidence, professionalism, and a personal touch that will leave a lasting positive impression on recruiters.

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Asking for an Internship via Email? Use Our Steps, Examples, and Template

As a college student (and TBH as a human at any phase of their career), it can often feel like everyone around you has everything all figured out. And when you start hearing from your peers about the internships they’ve secured, that feeling only gets worse—especially if you’re still searching for an opportunity of your own.

There’s still time. As a career advisor who’s worked with many students going through the internship search process, I promise that not everyone has it nearly as together as you may think, and it’s possible that the only things standing between you and a great internship are a few well-crafted emails. (The same is true for non-students looking for an internship!)

While job boards and online postings can be useful leads, networking is key. Reaching out directly to a recruiter or to people you know can make all the difference in your internship search. Whether you’ve been searching for a while and haven’t had any luck securing interviews or just want to be proactive, take the time to write a personal note to a professor you’d like to work with or an alum of your school who’s currently employed by your dream company. It can really set you apart.

Sending an email to ask for an internship might seem intimidating, but it doesn’t have to be! In general, people are very open to giving advice and helping out when they can. Not sure where to start? Follow these easy steps for reaching out and check out our template and example emails for different situations.

Read More: 40 Templates to Help You Handle Your Toughest Work Emails

How to write an email asking for an internship

Regardless of what kind of internship you’re after or who you’re asking about it, you can follow these directions for writing your email.

1. Do your research.

First, start brainstorming who you might want to reach out to about internship opportunities and keep a running list. Is there a specific company whose work you’re interested in? Use online tools like LinkedIn and your school’s alumni directory to find connections at your top companies. Are there any professors whose work you particularly admire? Does a family friend work for a company you’d be interested in interning for? Add their names to your list.

2. Decide who you’ll contact, why, and in what order.

Once you’ve mapped out everyone you might want to reach out to, be sure to prioritize and plan out what order you’ll reach out to people in. Use your level of interest in the opportunity or organization and level of comfort connecting with the person as two guiding factors.

As you’re making and refining your list, make sure you know why each person is on it. You’ll want to craft a personalized message every time and have a specific goal for each note. For example, are you looking to land a particular internship or is this more of an exploratory email to see what might be available at a certain company? If you start thinking about these questions early on, you’ll be ready to go when the time comes to sit down and write your emails.

3. Start your emails with a professional greeting.

Always use an appropriate salutation when reaching out to someone via email. It’s one of the first things the recipient will see and, let’s face it, first impressions matter.

• If you’re emailing a recruiter or someone who you’ve never met, it’s a safe bet to start with “Dear Mr./Ms./etc. [Last Name].” Just make sure to do your research so you avoid using the wrong honorific or pronoun. If you can’t tell which you should use for sure, try “Dear [First Name] [Last Name].” Using a full name is always better than misgendering someone.
• If you have reason to believe they’d be happy with less formality (e.g., if they work at a startup with a casual culture), you can go with “Dear [First Name].”
• In the case of a professor, write out “Dear Professor/Prof. [Last Name].”
• If you feel more comfortable with the person—if they’re a family friend or mentor, for example—it’s acceptable to start your email with, “Hi [First Name].”

4. Be mindful of your tone.

If you’re cold emailing a recruiter or professor you’ve never spoken to before, it’s better to err on the formal side. When emailing a family friend, it’s OK to follow the lead of your past conversations and be a bit more casual than you’d be with a stranger.

5. Introduce yourself and reference your connection up front.

Be clear about why you’re messaging right in your opening lines by saying who you are (if necessary) and highlighting how you’re connected to this person. Are they an alum of your college? Is this a family friend that you saw at a get-together last month? If you’re emailing a professor, make sure you reference either the classes you’ve taken with them or a way in which you connect to their work. Even when reaching out to a recruiter, mention how you heard about the company or if another connection referred you (just make sure that connection is comfortable with you using their name).

6. Be specific about why you want this internship.

Show the person you’re emailing that you’ve done your homework and aren’t simply mass emailing about internship opportunities. So highlight what excites you most about this internship role, research project, or company.

If you’re applying to a specific internship, it’s pretty straightforward: Just make sure you reference certain aspects of the role that you find interesting and exciting.

At times, however, you may be emailing without a specific internship in mind. Maybe the organization doesn’t have a formal internship program, but you’d love to have a chance to be involved with a particular team or project. That’s OK, too! But explain why you’re interested in working with that company or department and be specific. This is essentially your way of asking for an internship to be created, and people are much more likely to want to help you do that if you come off as genuinely enthusiastic.

When reaching out to a professor about research opportunities or possible lab work, mention how their work aligns with your academic interests and long-term goals as well as what you’ve already done that sets you up to contribute to their project.

7. Make a direct request.

Don’t be vague or forget to make a clear ask. The more specific you are, the easier it will be for the person on the other end to understand what you’re looking for and act on your request. Are you asking to meet up and hear more about the organization they work for or for them to put you in touch with the hiring manager? Are you interested in one specific internship posting or hoping to see if an internship could be created? If you’re emailing about a specific internship, include either the reference number or a link to the posting in your note. In any case, you want the reader to know what it is that you hope will happen next, whether it’s a phone call, an email introduction, or a meeting.

8. Keep your internship email short.

Show that you appreciate people’s time by getting to the point ASAP. Introduce yourself, highlight your interest, insert your ask, and propose a next step quickly and concisely. People often want to help, but they’re also busy—so they’re far more likely to respond if your email is succinct and it’s easy for them to do what you’re asking.

9. Attach an updated resume.

Make sure you attach your most up-to-date resume —which should be tailored specifically to the role or company you’re emailing about or the type of internship you’re looking for. In some cases you might also choose to attach your cover letter —if, for example, if you’ve applied to a specific posting separately and want to include your letter as an FYI.

It’s impossible to fit all of your credentials into this one short email, so take the opportunity to further demonstrate your interest and qualifications. If these documents align well with the role you’re interested in, you’re much more likely to get some kind of positive and productive response.

An email template that’ll make asking for an internship way less stressful

Want more guidance? You can use this template to help you write your internship emails. Just don’t forget to tailor it as needed for each situation. For example, you probably don’t need to introduce yourself to a close family friend or tell a professor you’ve had which school you go to.

[Dear/Hello/Hi] [Name],

My name is [Your Name] and I’m a [year] at [school] in [major/concentration/program]. [Another sentence or two highlighting what you’re interested in and how you’re connected to the recipient.] I’m currently looking for a [season/semester] internship.

I’m reaching out because [I’m extremely interested in this internship opportunity/I saw that your organization is hiring interns/I was wondering if you had any availability for an undergraduate researcher/any other request you’re making.] [Another concise sentence or two adding details to your request, sharing your availability or qualifications, or making an alternate, smaller request.]

I’ve attached my resume [for your review/for reference/in case it’s helpful to you]. Please let me know if you have any questions! Thank you so much for your time.

[Your Name]

Example emails asking for an internship

Still hesitant? Take a look at these sample emails for inspiration as you start to draft—no matter who you’re emailing

Internship request email example for an alum of your school

Reaching out to an alum can be a great strategy during your internship search. If you’ve noticed an alum working for a company you’re interested in, you might think about sending them a note like this.

Subject line: MIT undergrad – materials science internship

Dear Mr. Cho,

My name is Jane and I’m a junior at MIT studying mechanical engineering. I recently started my summer internship search and discovered that the Bosch Group is currently hiring for a summer engineering intern in your department. I saw on LinkedIn that you work for Bosch’s materials science group, and noticed that not only are you an alum of the mechanical engineering department, but like me, you were also a member of the MIT Robotics Team.

I wanted to be sure to reach out as I am extremely interested in this internship opportunity and would love to hear more about your experience working at Bosch and any advice you might have about the hiring process. Do you have any availability for a quick call next week? I know you’re busy and would really appreciate any time you have. I have also attached my resume and the cover letter I submitted with my online application in case it’s helpful. 

Jane Walker

Internship request email example for a professor

If you’re emailing a professor about a potential research experience, use the sample below to guide you through your draft.

Subject line: Summer research

Dear Professor Jones,

My name is Jane, and I’m a junior studying mechanical engineering. I am very interested in biotechnology and am fascinated by your medical device research in particular. Currently, I am taking several related classes, including medical device design and a microcontroller lab class.

I am wondering if you have any availability in your lab for an undergraduate researcher over the summer. I would love the opportunity to commit 20-25 hours a week toward a research project in your lab. I noticed your work is currently focused on continuous glucose monitoring—a topic I’m deeply interested in (and knowledgeable about) due to my Type 1 diabetes.

Do you have any availability to discuss possible opportunities? I am happy to attend your office hours on January 9 if that is most convenient. Additionally, I am free on Tuesdays and Thursdays from 1 to 4:30 p.m. In the meantime, I’ve attached my resume for your review. Thank you so much for your time.

Internship request email example for a recruiter

When emailing a recruiter, it’s important to reference a specific open role and/or to talk about why you’re interested in the work a company—or better yet, a specific department or team—is doing. A note like this one would be a great start.

Subject line: Summer engineering internship application for Medtronic

Dear Ms. Hernandez,

My name is Jane and I am a junior studying mechanical engineering at MIT. I was thrilled to see a summer engineering internship opportunity advertised with Medtronic (posting ID #7648) because I have a deep interest in engineering and medical device design, and am particularly fascinated by Medtronic’s work on patient engagement.

I’ve applied for this role online, but am attaching my cover letter and resume here for your review. I believe my microprocessor coding skills and machine shop experience from my previous internship would be a good fit for this position and hope to have the opportunity to discuss with you in more detail how I could help support Medtronic’s patient engagement initiative this summer.

Internship request email example for a family friend

When emailing a family friend it’s OK to be a bit more casual, especially if you’ve met and been on good terms in the past. The sample below is one way you could reach out to someone in your personal network.

Subject line: Looking for a summer internship

I hope all is well! It was great to catch up with you at the Chatterjees’ Christmas party last week. I’m reaching out because I’m currently in the process of searching for a summer internship, and I remembered from our conversation that you’re a product designer with Medtronic.

As you know, I’m finishing up my junior year, and would really love to spend my summer as an engineering intern with Medtronic. I’m wondering if you have any time next week to meet for coffee and chat about opportunities at the company. Additionally, if there’s anyone else you think I should connect with, I would appreciate any introductions you could make.

I’ve attached my resume for reference. Please let me know if you have any questions or if there’s anything else I can send you that might be helpful. I really appreciate any guidance you can offer and hope to see you soon.

Don’t be afraid to follow up!

Once you’ve sent your emails, be sure to give your contacts some time before following up. Waiting can be stressful, but remember that everyone is busy, and they may just need a few days to get to your note. If it’s been a week or so and you haven’t heard, you can follow up with a friendly reminder.

Here’s an example of what this could look like:

I hope this message finds you well! Just wanted to be sure to follow up on my previous email. I am very interested in working with Medtronics and would love the opportunity to speak with you regarding the engineering intern position. I appreciate your time and hope to have the chance to speak with you soon.

You might feel awkward and nervous about sending these types of emails, but it’s worth trying to reach out anyway. Keep in mind that even if an email doesn’t directly result in an internship, each connection you make is still a valuable opportunity to network and learn about potential career paths and internship possibilities. And you never know, someone you connect with now might remember you a few years down the line when another great opportunity comes up.

Regina Borsellino also contributed writing, reporting, and/or advice to this article.

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Nov 8, 2022

How to write an email for an internship with 9 samples and templates

Internships are crucial for career advancement. Here's how you can send an internship email to land your next opportunity.

Lawrie Jones

Table of contents

How to write an email asking for an internship

An internship is an incredible opportunity to get an insight into an industry and boost your career – but competition is high, and you’ll need to stand out if you want to secure the position – and we can help.

If you want a career in engineering, finance, or the creative industries, you’ll likely need to do one or more internships.

In this guide on how to write an email asking for an internship, we provide some essential strategies, break down the structure, and provide 9 successful samples.

Of course, we can’t guarantee that you’ll secure the role of your dreams, but follow our guide on how to write an email asking for an internship, and you’ll stand the best chance.

Tips for internship email

The experts advise you to send out between 10-20 internship emails every week. That’s a lot of messages to write, edit, and target – but it’s critical.

There are likely to be thousands of students and early-career professionals who are searching. If you’re unwilling to do the work, you’ll not get the position. It’s that simple.

To successfully secure an internship in any industry, you need to do your research, develop a strategy, and supply every piece of information the recruiter needs. Let’s break this down into steps:

1. Research the opportunity

If you want an internship with a business, you must demonstrate more than enthusiasm and skills – you have to use your initiative. 

One of the biggest traps job seekers fall into is speaking about themselves too much. Some internship emails can read: “I want, I want, I want.” That’s going to leave recruiters cold. So instead of talking about you, flip it to focus on them. 

Ask yourself questions such as:

• Is there something specific about the industry, the business, or the team that I find inspiring?
• What problems can I solve for this business?
• How can I sell my skills to this person?
• What can I offer that other candidates can’t?

By focusing on the recruiter, you can make your internship request more interesting to read and highly appealing. Instead of focusing on what the opportunity means to you, you’re offering evidence of how and where you can add value.

2. Attach your resume, contact details, and links to social media

An internship email aims to build a personal connection and pique someone’s interest.

Your email is about getting them to learn more – such as reading your CV and checking out your social profiles or personal blog. The idea is to do enough to get them to take the first step.

Some of the things you should include in every internship application email are:

• Your full name
• Phone number
• Relevant social media links (LinkedIn, Twitter)
• Links to portfolio or website (optional)
• Personal blog

Don’t overload the person with information; focus on what will help your application. For example, you might be proud of your teenage heavy metal band, but a banking recruiter might not be as impressed.

Another thing to consider here is the email address you use and the social profiles you share. When applying for an internship, use a professional email address (your name is best, but if you can’t secure that, go for something basic and bland). 

If you’re sharing social profiles, be sure you want the person to see them. Recruiters will screen social media channels to look for anything that could impact their business. So be sure to sanitize your social media and remove any rude, offensive, or plain stupid social posts.

3. Remember to follow-up

Businesses will receive tens, hundreds, and, for the most popular opportunities, thousands of applications. So, should you follow up if you are still waiting for a reply? 

A follow-up email to an internship application demonstrates interest, enthusiasm, and perseverance – all traits you’ll need to be successful in your career. 

In some cases, it can make you stand out against the competition, who may be happy to simply accept no for an answer. 

More prosaically, your application may have been lost, discarded, or ignored. Sending a reminder ensures that it’s at the top of the recruiter's inbox – and that can’t be a bad thing. 

Internship email format

You’re applying for a job with your internship email, so you’ll want to keep it professional and formal. To achieve that, you should follow a standard formal email format. That includes 5 core elements:

• Subject line
• Email ending

Let’s look at these in more detail and bring them to life.

1. Internship email subject line

Your subject line should be serious and state what the internship email is about. If the internship opportunity has been advertised, include the title and reference (if there is one) in the subject line. Here’s how that can work:

This works because it’s simple, clear, and targeted. Another reason for using a totally basic subject line is that the recipient is unlikely to read it straight away but to file it away for future reference.

Finally, a clear subject line (even one as dull as this) means there’s no way it’ll be mistaken for anything else. 

If you’re emailing someone cold to ask about opportunities or introduce yourself to someone, you’ll need to take a different approach. 

Your subject lines should aim to grab attention and encourage them to click open your email. They need to be engaging and fun but functional too. Here are a couple of examples:

• Do you have any internship opportunities?
• Experienced (engineer, marketer, scientist) searching for internship opportunities!
• Could I be your next intern?

Your internship email subject lines should be shaped around your industry and specialty. Also, ensure you test and learn, reviewing what subject lines get results and replies and those that don’t.

Over time, you’ll build up a picture of the subject lines that are performing best.

2. Internship email body

Your internship email body copy is where you put forward your case to the company contact. We provide some examples below of how you can write engaging internship email body copy, but the fundamentals of every effective email are:

• Introduce yourself, and explain why you’re emailing
• Provide insight into who you are
• List what you’re providing with the email (resume, links to social accounts, etc.)

There are no limitations on how long your emails can be, but we’d suggest being conscientious. Think about just how much time the person will have (not much) and how interested they will be (not much). 

Our advice: keep it as short as possible.

3. Internship email end and sign-off

You’ll want to end your email on a high note, so ensure that you include the following:

• Set out the next steps (what you want from the person)
• Include contact details
• Provide a positive sign-off

When setting out the following steps, you should clarify what you are asking the person to do – and what you will do yourself. You’ll want to be friendly, not forceful – but you can set some timelines.

Don’t be afraid to say you’ll follow up on your messages, too, as it shows you’re serious about securing a position. 

How to cold email for an internship

This cold email template for an internship is one you can copy, paste, and pump out to organizations that may be searching for interns.

This template provides the foundations, but you’ll need to fill it out with some information and provide some personality too.

Cold email template for internship

9 internship email examples.

It’s the moment you’ve all been waiting for. Here are 9 internship email samples suitable for (almost) all situations you might experience. The internship email samples all follow the same standard format and include all the basic essentials. 

You can copy and paste these examples, but a better way to use them is as the building blocks for your own internship emails. When you’re competing with hundreds of other applicants, originality pays!

How to write an internship request email

1. internship request email sample.

This email requesting an internship is a standard approach that covers all bases. You can see how we’ve built a case for them to consider you as a candidate and provided clear instructions on how to contact you.

2. Sample email to express interest in an internship

Sometimes you won’t want to apply for an internship, but indicate your interest – and here’s how. This sample email to express an internet in an internship focuses on the fundamentals and is about creating a connection.

You’ll need to add some extra information to customize it for your sector and specialty.

3. Internship introduction email sample

What’s an internship introduction? It’s a way to introduce someone you know who may be suitable for an opportunity. Read this internship introduction email sample, and it will soon become clear.

4. Sample follow-up email for internship

If you’re not received a reply to your original message, it’s time to send an internship follow-up email. The key here is to be professional, not pushy. Instead, you want to remind the recipient about the previous message and encourage them to open and reply to it. You’ll have to strike the right tone of voice to achieve this, or you could come across negatively. 

5. Internship interview thank you email sample

Of course, an internship email is the start of the process. If you’ve been lucky enough to be invited to an internship interview, you should always send a thank you once you’re done. Use this internship thank you email sample to make the best impression on any interview panel.

How to respond to an internship offer email

6. internship acceptance email sample.

Woo hoo, you’ve been offered an internship (congratulations!). Now it’s time to create an accepted internship email.

Here’s how to accept an internship offer via email:

7. Internship rejection email sample

Sometimes, you may be offered an internship that you can’t accept. In most cases, this will be because you’ve accepted another.

Or it could be that the terms, conditions, or internship location aren’t acceptable. Whatever the reason, you can use this internship rejection email sample. 

Here’s how to decline an internship offer via email:

How to write an email at the end of an internship

8. end of internship goodbye email sample.

You’ve come to the end of your internship and have built bonds and made friends – so now is the time to say thank you.

An internship farewell email plays a part in securing your reputation and creating connections that could kickstart your career.

Here’s an excellent end-of-internship goodbye email sample.

9. Sample thank you email after internship

You can send a farewell email at any point, but there’s only one chance to send a last day of internship thank you email (on your last day!)

This sample is similar to the example above but is targeted at your colleagues rather than your boss (or bosses). So here’s our sample thank you email after an internship. 

Internship email template

• (Relevant experience)
• (Relevant skill)
• (Relevant interest)

Flowrite's internship email template

There is no 100% right or wrong way to apply for an internship. But having an effective template, proper grammar, and email format will help, as you need to most likely send many, many emails to land you dream internship.

This is where Flowrite comes in. Flowrite's AI-powered smart templates can help you craft better emails, like this:

Final words on internship emails

Getting an internship isn’t easy. Unless you’re really lucky, you’ll need to spend days, weeks, and even months sending messages.

We can’t guarantee you’ll get an internship, but by following the information and advice in this guide, you’ll stand a great chance. The critical thing is to find ways to create connections, moving beyond the basics of your email to build a personal link.

No template alone can achieve this, you’ll need to work on it yourself – but put in the effort, and the rewards will be yours!

Supercharge your communication with Flowrite

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How to Write an Internship Cover Letter [Expert Advice & Examples]

Published: May 31, 2024

It’s been a few years since I applied for my first internship, but I still remember the difficulties I encountered. After I finally crafted an eye-catching resume , I faced the daunting prospect of creating an internship cover letter for every application; I honestly didn’t know what to include or the tone I should strike.

Although I got the internship, in the end, I never found out whether my academic achievements, experience, or well-crafted cover letter got my foot in the door. However, I’ve always been curious.

With the benefit of hindsight — and some guidance from cover letter experts and hiring professionals — I’m here to help you write a winning internship cover letter. Let’s dive in.

Table of Contents

How to Write a Cover Letter for an Internship

Writing my own internship cover letter, internship cover letter examples, internship cover letter templates.

• Include your name, date, location, and contact information.
• Include the company name, department, and address.
• Address the hiring manager.
• Set the context for your application.
• Sell your experience and personalize your cover letter.
• Think about your cover letter’s readers (humans and machines).
• Close the letter with grace and a call to action.
• Proofread, proofread, and proofread.

I’ve seen some creatively designed cover letters, but in my opinion, you can’t go wrong with the traditional business letter format, which you’ll find in our free cover letter templates .

Download our cover letter templates …

Business professionals use this format style to apply for full-time roles and other purposes, so it’s something you can reuse in the future.

Remember to use formal terms such as “Dear” and “Sincerely,” and lean towards a professional tone in your body copy. Even if you know the recruiter personally, always use formal salutations instead of “Hey!” or Hi [name]. ”

1. Include your name, date, location, and contact information.

Ensure you provide your contact information, such as your phone number, email, and location, on your internship cover letter.

Since you’ll probably be sending your cover letter online (through an email or web form), you don’t need to provide your full home address — your city and state should be enough for most positions.

Your Address

Your City, State, Zip Code

Cell: 555-555-5555

Email: [email protected]

2. Include the company name, department, and address.

With your personal information out of the way, it’s time to showcase your research skills a little. Do an internet search to find the full name and address of the company you’re applying to. Try to dig deep to find the department name, but leave it out if you’re unsure.

If the internship will be remote, use the company’s general headquarters address if the internship will be remote.

City, State Zip

3. Address the hiring manager.

Tempted to type “To whom it may concern” or “Dear hiring manager” ? In your hunt for an internship position, you’ll stand out from the crowd by being resourceful. So, channel your inner sleuth by tracking down the hiring manager’s name.

You might find their role description on the company website, but if not, your best bet is to look through LinkedIn.

If you can’t find the hiring manager's name, or you’re unsure if you’re addressing the right person, leave the name out. I think it’s safe to say that sacrificing a bit of personalization is much better than addressing the wrong person in your cover letter.

5 Free Cover Letter Templates

Five fill-in-the-blank cover letter templates to help you impress recruiters.

• Standard Cover Letter Template

Entry-Level Cover Letter Template

• Data-Driven Cover Letter Template

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4. Set the context for your application.

The first paragraph can make or break your internship cover letter and your entire application.

I’ll admit: I’ve always found opening paragraphs tricky, whether they’re for a cover letter, regular email, or a blog post, but they’re essential for creating a strong first impression and engaging the reader.

First, explain how you found out about the company or position. If you know anyone at the company, you can mention them here. Next, express your interest in the company and how it relates to your goals and passions. Also, make sure you get your basic information down, like your name, education level, major, and interests.

Depending on the company and position, you could try a creative approach to get your reader’s attention. Here’s one that worked for me early in my career:

“Can I tell you a secret? I’ve been telling stories since I was five years old. No, not fibbing — real storytelling ...”

A word of warning, though: Be sure to research the company’s culture before taking an approach like this. While this opening statement worked well for startups and more laid-back companies, a big accounting firm might find it culturally off-beat.

Pro tip : Geoffrey Scott , hiring manager and certified professional resume writer at Resume Genius, says, “The cover letters that stand out to me are ones where the candidate’s excitement clearly comes through. Of course, the tone must stay professional, but it shouldn’t be dull. When you’re passionate about what you do, it comes through in your cover letter.”

5. Sell your experience and personalize your cover letter.

Your cover letter isn’t supposed to be a summary of your resume, so go deeper and personalize it for your internship application.

To start, read through the specific position’s description and pick out a few qualities that you think apply to you. I don’t recommend choosing all the descriptors mentioned, as it could appear disingenuous and make your cover letter too long.

For instance, if I see a company looking for someone who’s “outgoing, organized, hardworking, and willing to take criticism,” I would pick the qualities that best describe me and focus on providing examples in the body of my cover letter.

You should cover things like:

• Relevant coursework.
• Soft skills (e.g., teamwork, problem-solving).
• Extracurricular activities (e.g., volunteering).
• Work experience (if any).

That said, make sure you tie them to the internship opportunity. For example, you could say, “I understand that this role requires that I consistently meet deadlines. I held down a part-time job while keeping up with my college assignments, which demonstrates my time management skills.”

Pro tip : If you lack relevant experience, use your research and knowledge to show enthusiasm. Daniel Space , a human resources business partner who has worked with companies like Spotify and WebMD, told me he once hired a French major instead of an HR major for an HR internship.

Why? He explains, " Not only did she clearly articulate how she understood the role … she also spent a few sentences describing the company going through a merger and correctly assuming that her work would be in helping with that.”

6. Think about your cover letter’s readers (humans and machines).

According to Jobscan’s research , 487 out of 500 Fortune 500 companies (97.4%) used an Applicant Tracking System in 2023. If you’re not familiar, this is a tool used to streamline hiring tasks.

Why do they matter for internship cover letters? Well, companies use these systems to filter resumes and cover letters based on keywords.

Ben Lamarche , general manager at recruiting firm Lock Search Group, told me that his company screens internship applications using an application tracking system.

When I asked how applicants could get their cover letters seen by a human, he recommended “ avoiding excessive formatting, sticking to a basic text layout, and including a few important words from the internship description, such as the precise requirements for skills and knowledge.”

Pro tip: Wondering how long your internship cover letter should be? I recommend you limit it to under a page or around 250 to 400 words. Also, use shorter paragraphs to break up the text.

Here’s what Indrė Padegimienė , talent acquisition specialist at Omnisend, has to say on the matter: “Recruiters are pretty busy people with hundreds of applications to review, so clear and concise communication is key. A five-page cover letter won’t get you a job.”

7. Close the letter with grace and a call to action.

If the internship application does not explicitly state “ please do not contact, ” you might choose to conclude by specifying how you will follow up, such as, “I will call next week to see if my qualifications are a match,” or “I am eager to meet with you to discuss this opportunity, and am available for an interview at a mutually convenient time.”

In your closing paragraph, thank the hiring manager for taking the time to consider you, and end on a positive, confident note, such as, “I look forward to speaking with you soon.”

Pro tip : You may even go a step further and give the hiring manager a call to action . I don’t think it hurts to include a link to your online portfolio , website, or even a YouTube channel where you display your work and personality.

To see how often hiring managers follow through on your calls to action, track the number of clicks on your link using a URL tracker like Bitly .

8. Proofread, proofread, and proofread.

When I asked Scott (Resume Genius) about the cover letter pitfalls he encounters the most, applicants’ lack of proofreading stood out.

After describing the cover letter mistake of simply summarizing what’s in your resume, he shared, “Another common error that could end up costing you a position is having spelling and grammar mistakes, especially if the internship is for anything that requires close attention to detail, like data entry. This seems obvious, but you wouldn’t believe how often I see it.”

Even with the availability of spell-checking tools like Grammarly , internship applicants still submit cover letters riddled with typos. Let me put it this way: You’ve done the hard part of actually writing your internship cover letter, so don’t let small mistakes put employers off.

Pro tip : Some companies provide AI cover letter generators. You simply input your resume and the job description, and you should get a decent-looking cover letter in seconds.

Just remember that while AI generators can save you time, you should check over everything they produce to ensure the AI hasn’t told any tall tales about your hands-on experience or skill set or made any mistakes. As you’ll see in these ChatGPT-generated internship email examples , caution and revisions are advised.

If you’re still unsure after your check-up, get a friend or classmate to proofread your cover letter for clarity and spelling before you finally sign off on it and hit send.

Now, I’ll use the tips I gave you above to craft an internship cover letter. In this sample, I will be applying for an event planning position. I start by including my contact information. That includes an address, phone number, and email address.

I also included the recipient’s contact information including the department I’m applying for.

I start with a greeting and the hiring manager’s name. If you can find a direct contact, referring to the person by name is preferred. From there, I mention that I am a referral and mention my contact at the company. I can then introduce myself and discuss relevant school experience relating to the role.

In the next section, I refer to relevant professional experiences. While these may not apply to an event role in corporate, I mention club work that I’ve done that relates to the role. I also reference an orientation job I held at the university that matches the events skillset.

From there, it’s time to wrap up with a conclusion. I also used Preview’s signature function on my Mac to include a handwritten signature followed by a typed version of my name.

Now, let’s explore some other cover letter examples for inspiration.

To inspire you further, I’ve curated additional internship cover letter examples tailored to different industries and positions. I’ll also explain why each example works and what you can do to evoke a similar response.

1. Hospitality Internship Cover Letter

Why This Cover Letter Example Works

I like that this cover letter demonstrates the applicant’s passion, willingness to learn, and previous industry experience. If I were the hiring manager, I’d shortlist them based on their internship cover letter.

How to Incorporate That Into Your Internship Cover Letter

I recommend you start by analyzing your own transferable skills and experience and seeing how they relate to the internship you're applying for.

Do you have any examples, facts, or figures that you can include in your letter? This will help the hiring manager understand your interest in the position and give them more of a reason to hire you over the competition.

I often see applicants use statements like, “I helped increase my group’s scores by [X]%.” If you have any figures like this, use them, but be honest about the role you played.

2. Supply Chain Internship Cover Letter

I could easily tell that, like many internship applicants, this student had yet to gain professional experience in the field. However, the applicant does a great job of showing enthusiasm for taking on real-world experiences.

They also demonstrate their knowledge of three areas of supply chain management: forecasting, inventory management, and logistics.

Go through your course notes and write down a list of topics and terms relevant to the internship you’re applying for. After I’ve completed coursework, I sometimes need to remind myself of what I’ve covered.

3. Fashion Design Internship Cover Letter

The student wrote a great second paragraph discussing their experience participating in design projects with original pieces that show their “artistic vision.” I also like that the student highlights how their design philosophy aligns well with Sleeves and Thread’s commitment to “pushing boundaries.”

Do your research on the company you’re applying to. You can compliment them on awards they have won or mention how you would fit well within their company culture.

4. Finance Internship Cover Letter

Rebecca takes the time to highlight her skillset, but she also balances her cover letter with reasons why Banking Corporation will be a great fit for her career. She gives plenty of reasons why the company appeals to her, which helps balance the cover letter.

Don’t be afraid to explain what an internship will do for you . Yes, companies want to know how an intern can help them, but they know you’re mainly there to advance your career.

5. Marketing Internship Cover Letter

If you work in marketing or another creative industry, you’ll have more freedom when it comes to drafting your cover letter. Here, Robin takes a novel approach by weaving in colorful language that practically jumps off the page. With just enough pizazz, their personality shines through. I think any marketing hiring manager would be eager to learn more.

Let your creative side run free! On a blank page (a creative’s nightmare, I know!), type out plenty of eye-catching phrases and sentences to showcase your writing skills. Next, see if you can find the right places to add them to your internship cover letter.

If, instead of examples, you’d like a jump-off point, don’t worry — I’ve got you covered. Here are some internship cover letter templates to get your creative juices flowing.

Standard Internship Cover Letter Template

This highly customizable internship cover letter is generic but can serve as the foundation for all your applications.

Data-Driven Internship Cover Letter Template

If your major is data-driven, like STEM, marketing, or accounting, I think this is the internship cover letter template for you. With this template, you can include the data highlights of your class projects and assignments to show the hiring manager that you can support your experience with credible facts.

As you approach your senior year of college, you may be looking for entry-level roles rather than internships. Cover letters are just as important for full-time roles as they are for internships, so use this template to make the transition in your job search.

Wrapping Up Your Internship Cover Letter

Worried about not having enough experience or skills to get your preferred internship? Don’t stress over what you haven’t achieved yet — and remember, everyone starts somewhere.

Instead, take stock of your academic and extracurricular achievements and see how you can apply your skills and experience to an internship.

Then, you’re ready to craft a compelling cover letter that shows you’re competent, enthusiastic, and willing to go the extra mile for every position you apply for. Whether you get your preferred internship or not, you’ll be happy that you gave it your best shot.

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How to Write a Cover Letter for Internship (Examples & Template)

You’ve found the perfect internship and it’s now time to apply and land the position!

But, in addition to your resume, you also have to write an internship cover letter.

You might end up staring at the blank Word document for hours and nothing comes out.

We don’t blame you; cover letters are hard to write even if you have a decade’s worth of work experience, let alone if you’re a recent graduate or a student.

Worry not, though; in this article, we’re going to teach you all you need to know to write a compelling cover letter for your internship.

• Do you need a cover letter for an internship?
• How to write a compelling cover letter for an internship
• Plug and play internship cover letter template

Do I Need a Cover Letter for an Internship?

First things first—if you’re wondering whether you actually need a cover letter for your internship application, the answer is yes . 

An internship application is just like any other hiring process, meaning that a recruiter will go over your resume , cover letter (and maybe even references), and decide whether you’re qualified for the position. 

And yes, recruiters contrary to what you might think, recruiters do read your cover letter. 56% of recruiters prefer a cover letter with an applicant’s application.

This is reasonable - a cover letter allows you to add essential information you didn’t have space for in a resume, as well as explain (in words) how your experiences are tied to the role you’re applying for.

As such, a cover letter for an internship is essential and complementary to your application package.

Now that we got that out of the way, let’s go over all the best ways to write a cover letter for an internship. 

How to Write a Cover Letter for Internship

#1. respect the format.

Before you can focus on your cover letter’s contents, you should first make sure you’re sticking to the right format. 

Otherwise, your cover letter will be disorganized and the recruiter will have a hard time following your train of thought.

So, here’s the format that your cover letter for an internship should follow: 

• Header with contact information. This includes your full name, professional email, phone number, and LinkedIn profile (if you have one). Underneath your contact info, you should add the date and the receiver’s information (the recruiter’s name and title, the company/organization name, and their physical address). 
• Addressing the recruiter. Greeting the recruiter with “Dear Sir/Madam” or “To Whom It May Concern” is common, but not the best approach. Want to show the hiring manager that you did your research? We recommend you address the hiring manager by name directly. Our guide on how to address a cover letter covers everything you need to know on this topic!      
• Opening statement. Your opening statement should be brief, but at the same time professional and attention-grabbing. Here, you introduce yourself, mention the position you’re applying for, and potentially a key achievement or two.   
• Body. The body of your cover letter consists of 2-3 paragraphs where you highlight your education, provide background for your skills, and explain how you (and the company) would benefit from each other professionally. 
• Closing paragraph. Your closing paragraph is your chance to include a call to action, to thank the recruiters for their time, or mention anything important you left out. 
• Formal salutation. End your cover letter with a formal salutation such as “kind regards,” “sincerely,” or “best regards.” Our guide on how to end a cover letter can teach you all you need to know on the topic. 

Having trouble getting started with your cover letter? Read our guide on how to start a cover letter and get inspired!

#2. State the Position You’re Applying For in the Opening

Recruiters hate one-size-fits-all cover letters and resumes.

Around 48% of recruiters and hiring managers aren’t even going to read your cover letter if it’s not customized to the role you’re applying for.

And one of the easiest ways to do this is by mentioning the role you’re applying for right in the cover letter opening.

This allows you to:

• Show that you will be tailoring the rest of your cover letter for that position alone.
• Prove that your cover letter is customized for this specific internship, and you’re not just randomly applying for the job,

Here’s a practical example of how you can mention the role you’re applying for in the cover letter opening:

Dear Mr. Jacobs, 

It is my pleasure to apply for the Communications Assistant internship position at the United Nations Development Programme. I can confidently say based on my 2-year experience working as a journalist and my excellent academic results in the Mass Communications Major that I’d be a good fit for the position. 

#3. Mention the Right Keywords

When reviewing your application, hiring managers tend to scan your cover letter or resume and look for the right keywords that would make you qualified for the internship you’re applying for.

E.g. If you're applying for a job in graphic design, the recruiter is probably looking for keywords like “Photoshop,” “Illustrator,” or “InDesign.”

As such, it’s very important to include the right keywords in your cover letter.

How can you find these keywords, you might ask?

It’s actually pretty simple - just look at the internship job description and go through the required skills & responsibilities and identify the keywords that you’d think the recruiter would be looking for.

Then, do the following:

• Sprinkle some of those keywords throughout your cover letter. When relevant, back them up with an experience. E.g. don’t just say “I’m good at Photoshop,” say how you’ve taken 3 different Photoshop classes and used Photoshop for 2 different projects.
• Don’t include keywords that don’t apply to you, they’ll just make it seem like you’re copy-pasting from the job description.
• Research and add other popular soft skills that recruiters look for in applicants for the role you’re applying for. E.g. If you’re applying for an internship as a communications assistant, chances are, you’ll need strong communication skills (even if this is not something listed in the job description.

Now, let’s look at a practical example. Let’s say that the internship you’re applying for requires the following skills:

• Communication
• Ability to meet strict deadlines

Here’s how you’d mention this in your cover letter:

During my time as Editor in Chief at my University’s newspaper, I got to develop my communication and leadership skills significantly. For over two years, I was in charge of a 7 people team, which also helped my teamwork skills and my ability to meet deadlines. 

Keep in mind, though, that it IS possible to overdo it with the keywords.

44% of hiring managers say they will dismiss a resume or cover letter that looks as if it has copied the job posting. 

Using each and every keyword mentioned in the job description (without backing the skills up with experiences) might cause the hiring manager to think that you’re just copying the job ad & don’t actually have these skills.

So, don’t just copy-paste all the keywords from the job description, and if you DO mention a lot of those keywords, make sure to back them up with practical experiences.

#4. Highlight Your Education

If you don’t have a lot of work experience, your education and relevant coursework is your best chance to show that you’re a good fit for the internship. 

Letting the recruiter know what kind of courses you’ve completed that are relevant to the internship you’re applying for will be a big plus for your application. 

Say, for example, that you’re applying for an internship as a graphic designer. To make your internship cover letter impactful, make sure to mention all the relevant courses and related accomplishments. 

Here’s an example of how you could do that:

As a Visual Design major, I have completed several courses that have helped me build my professional portfolio. A few of the most beneficial ones have been Design & Layout and Visual Communication: Theory and Practice. I have also gained valuable experience doing the layout of the university’s newspaper for 4 years and of several books as independent projects. 

#5. Provide Background For Your Skills

It’s one thing to just claim that you have a set of skills and another to prove it. 

Anyone can say that they’re great at doing something, but what makes all the difference is when you can actually put your money where your mouth is. 

For example, in your internship cover letter, instead of just mentioning that you have “good time-management skills,” actually back it up with a past experience that proves it.

During the summers I assisted my family’s wedding planning business, I learned a lot about time management. In that kind of business, it’s important that things run like clockwork so in addition to time management skills, it also significantly improved my attention to detail. 

#6. Explain Why You’re a Good Fit For The Position

In addition to just listing out the skills that are relevant and beneficial for the internship, you should also explain why you are a good fit for the position. 

This means that you should connect the dots between what the company/organization is looking to gain from its interns and what you can do to provide those services. 

So, after you research and create an understanding of what is required of you, you should use your cover letter to explain why you’re a good fit for that position. 

For the sake of the example, let’s assume you’re applying for an internship at a Human Rights organization. A big chunk of what the role requires is categorizing virtual files of the cases the organization has worked on in the past.

What you want to do, in this case, is show how you can help with that particular job as an intern. Here’s how:  

I have spent 3 summers working at the National Library, where I was tasked to sort and categorize books based on their topic, author, and year of publication, and also memorize where each section fits in the library. I believe this skill, which I have perfected over the years, can really be of use for the internship position at Organization X.

#7. Describe What You Would Gain Professionally

In addition to showing (and proving) your skills and how you can benefit the company, you should also explain how getting the position will benefit YOU . 

When it comes to internships, oftentimes they serve the purpose of helping students and young professionals acquire in-depth knowledge about the industry, create a network, and develop skills that will benefit them throughout their careers. 

So, it will surely help you make an even better impression if you show that you are self-aware about what you’ll get out of the internship and how it will help you grow professionally. 

Here’s how you can do that: 

I am excited for this internship to provide me with the necessary customer service skills and network that will help me grow professionally in my future career as a customer service manager. 

#8. Proofread Your Cover Letter

After all, is written and done, there’s one final thing to do and that is make sure your cover letter doesn’t have mistakes. 

A spelling or grammar mistake probably won’t disqualify you, but at the same time, it will probably be a red flag for recruiters that you’re not too attentive.

For this reason, ask a friend to proofread your cover letter or use spell-checking software such as Grammarly and Hemingway . 

Want to know what other cover letter mistakes you should avoid? Our guide on cover letter mistakes has all you need to know on the topic! 

#9. Match Your Cover Letter & Resume Designs

Want your internship application to truly shine?

Match your cover letter design with your resume!

Sure, you could go with a generic Word cover letter template, but why fit in when you can stand out?

At Novorésumé, all our resume templates come with a matching cover letter template , guaranteed to make your application truly special.

Cover Letter for Internship Template

Struggling to create a cover letter for your internship?

Simply follow our tried-and-tested internship cover letter template!

Key Takeaways 

And that’s a wrap! You should now have all the necessary information about how to create a cover letter for an internship.

Now, let’s do a small recap of the key learning points we just covered:

• Cover letters are a must when you’re applying for an internship.
• When you start writing your cover letter, make sure you respect the format: the header with contact information, the greeting to the recruiter, an opening paragraph, the body with 2-3 paragraphs, and a closing paragraph followed by an official salutation and your name.
• Some of our main tips on how to write a cover letter for an internship include: state the position you’re applying for, make use of the right keywords, and back up your skills with experiences.
• Use a cover letter builder and match it with your resume to make sure your cover letter truly stands out from the rest.

Related Readings: 

• Entry-level Cover Letter
• Do I Need a Cover Letter in 2024?
• Top 21 Cover Letter Tips

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How to write an internship cover letter: 7 tips & an example

Learn how to create a cover letter that helps your internship application stand out.

So, you’re ready to find the perfect internship and kickstart your professional career. You’ve researched opportunities, made a list of your dream companies, crafted a great resume, and are about to apply. But what should you upload for the application’s “cover letter” field?

You’re in the right place. In this article, we’ll tell you how to write a great cover letter that will help you stand out from the crowd and get you hired. It’s often the first thing a hiring manager will see when they open your application, so it's important to get it right. After all, first impressions are everything!

Read the internship posting carefully before writing your cover letter. Pay attention to the intern’s primary responsibilities and the desired candidate’s skills and experience. Keep the job posting handy so you can refer to it while writing.

Now that you’re ready to start writing, let’s get into our guide for creating the perfect cover letter for every application on your to-do list.

1. Customize each cover letter

One of the most important intern cover letter tips is to avoid using the same generic letter for all your applications. Recruiters and employers can tell when you didn’t take time to create a unique letter for their specific internship. Instead, open your cover letter by sharing why you’re excited about this particular internship and employer and why you’re a good fit. Include information about the company and the role you’re applying for (pro tip: Use language from the application!).

2. Structure the cover letter’s flow effectively

A well-crafted cover letter should grab the attention of the recruiter or hiring manager and effectively convey key information. Achieve this by structuring your cover letter with an engaging introduction sentence and impactful first paragraph, an informative body paragraph or two, and a strong closing paragraph. It's also important to strike a balance between conveying key information and maintaining a concise and engaging tone throughout your cover letter.

Cover letters shouldn’t be very long — three or four paragraphs are plenty. Keep it short, sweet, and to the point. Now is not the time to be chatty! Save the chit-chat to showcase how friendly and personable you are during the interview.

Hiring managers are busy, and you want to ensure they read your cover letter from start to finish. That’s why it’s key to emphasize only the most important points relevant to the internship you’re applying for while keeping the cover letter as short as possible so it’s easy to read.

3. Include keywords and supporting details

It is common for employers to scan resumes and cover letters for keywords related to the internship. First and foremost, use the company name. Next, incorporate any skills or experiences listed in the job description.

While your resume lists your technical skills and experience, a cover letter should include details about desirable soft skills like time management and communication skills. If you’re mentioning soft skills, provide support. For example, if you want to highlight your leadership skills, detail a time when you led a group project or served as a student group officer.

As you consider which skills and experience to mention in a cover letter, take a look at the ones listed in the application or job posting. Pointing to those shows the hiring manager why you’re the best candidate for that role and demonstrates that you’ve read the job description carefully. Taking the time to review the role strengthens your case as a sincerely engaged and interested applicant.

4. Highlight coursework and extracurriculars

Don’t worry if you don’t have much work experience. Describe relevant coursework and major projects you’ve worked on as a college student that demonstrate your knowledge and skills. You can also add any student group involvement or volunteer opportunities.

These combined experiences show your initiative and help you stand out as a candidate (even if you’ve never been paid to do those things). Just because you didn’t make any money doesn’t mean you didn’t do a great job! You’ll have the chance to demonstrate how well you performed in those roles during the interview, so get ready to discuss the experiences you mention in the cover letter in greater detail.

5. Share what you’d like to accomplish

Cover letters aren’t just for telling employers why they should hire you. They’re also an opportunity to share what you believe you’ll get from the specific position. Whether it’s gaining a new skill or learning more about an industry, share why the role is important to you. This tells the employer that you’re not just trying to satisfy course credits with your internship — you’re also looking for valuable work experience that will kickstart your career. Who knows, maybe they’ll want to hire you as a full-time employee later.

6. Professionally format the cover letter

Your cover letter format is just as important as what’s in it. Aim to keep your cover letter concise and limited to one page. Use a clean and readable font, like Arial or Calibri, with a font size of 10 to 12 points and proper spacing and margins for a professional appearance.

Include a header with your contact information, including your full name, phone number, professional email address, and optionally, your LinkedIn profile or relevant online portfolio. Also, try to find the hiring manager’s name to address the letter. Rather than starting with a salutation like “To Whom It May Concern” or “Dear hiring manager,” try to find the actual name of the person you’re addressing. Lastly, don’t forget to close with a professional sign-off, such as “Sincerely” or “Best.”

Get help with formatting your internship cover letter by downloading our free template . Again, remember to tailor it to the company and internship role you’re applying for!

7. Proofread and ask for feedback

Once your cover letter is ready, carefully read through it and check for spelling, punctuation, grammar mistakes, and typos. Have a friend or family member review it and give feedback. If you have a classmate majoring in English or communications who wouldn’t mind taking a look, even better!

Another option is to reach out to your school’s career center . Schedule an appointment to review your cover letter and resume and ask any other application- or interview-related questions. Your school wants you to succeed in your career, so take advantage of all the tools they have to offer while you’re attending.

Example cover letter

Here’s an internship cover letter example to use as a starting point. Remember to tailor yours to the specific job you’re applying for rather than just copying and pasting this one:

[Your Full Name]

[Your Contact Info (include relevant social media accounts, if applicable)]

[Hiring Manager’s Name]

[Hiring Manager’s Job Title]

[Hiring Manager’s Contact Info]

Dear [hiring manager’s full name],

As a passionate [college/university] student majoring in [relevant field], I am eager to immerse myself in [Company’s Name]’s groundbreaking work in the [relevant industry] through your internship position. I firmly believe my [specific skills or coursework] will allow me to serve as a valuable asset on the [Company Name] team while expanding my knowledge to real-world challenges and harnessing invaluable hands-on experience within the industry.

With a passion for [specific aspect of the industry or role], I am confident in my ability to [relevant job responsibilities or tasks]. During my studies, I have developed a solid foundation in [mention relevant coursework or projects], which has equipped me with the [skills or knowledge] necessary for success in this role. Additionally, my experience as a [relevant internship or extracurricular activity] has allowed me to further refine my [specific skills or abilities].

I am particularly drawn to [Company Name]'s commitment to [mention a value, mission, or specific project]. The opportunity to work alongside a talented and innovative team while contributing to [Company Name]'s growth is truly inspiring. My strong [communication/analytical/technical, etc.] skills, coupled with my dedication and adaptability, make me an ideal fit for the [job title] role.

I welcome the chance to discuss my qualifications and learn more about [Company Name] in an interview. Thank you for considering my application. I have attached my resume for your review. Should you require additional information, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address].

Thank you for your time and consideration.

[Your Name]

Do you need a cover letter for an internship?

While a cover letter isn’t mandatory for all internship applications, we recommend submitting one. A cover letter provides an opportunity to showcase your qualifications, skills, and enthusiasm for the internship position. It allows you to personalize your job application, demonstrate professionalism, and communicate your interest in the role and organization.

A well-written cover letter can significantly enhance your chances of standing out among other candidates and securing the internship. Hiring managers know that job and internship seekers are likely applying to many other opportunities at the same time, so ensure they know their company is one you would especially like to work for.

How do you write an internship cover letter if you have no experience?

If you lack professional experience, you can still present yourself with confidence, highlight your relevant skills and achievements, and convey your eagerness to learn and contribute. Here are some tips for accomplishing this:

• Focus on transferable skills. Highlight relevant transferable skills acquired through coursework, extracurricular activities, part-time jobs, or volunteer work. These skills can include communication, teamwork, problem-solving, organization, research, or leadership skills.
• Emphasize academic achievements. Showcase your academic achievements, such as high grades, honors, or specific coursework relevant to the internship. Discuss how your academic knowledge and skills can apply to the internship role and contribute to the organization.
• Showcase relevant projects or coursework . If you have completed any projects or coursework that align with the internship position, describe them in detail. Highlight the tasks, methodologies, and outcomes to demonstrate your ability to apply your knowledge in a practical setting.
• Leverage extracurricular involvement. Discuss any relevant extracurricular activities or leadership roles you have held. For example, if you were part of a club or organization related to the internship’s field, explain your involvement and how it has developed your skills or provided you with relevant experiences.
• Express eagerness to learn. Emphasize your willingness and enthusiasm to learn and grow in the internship. Highlight your passion for the field and commitment to acquiring new skills and knowledge. Demonstrating a positive attitude and eagerness to learn can compensate for a lack of direct experience.
• Connect with the company's culture , mission, and values. Research the organization and align your cover letter with its mission, values, and projects. Show that you are genuinely interested in their work and how your background and aspirations align with their goals.
• Network and seek recommendations. If possible, reach out to network contacts who may have connections or insights into the internship opportunity. Requesting recommendations or endorsements from professors, advisers, or professionals in the field can bolster your application.

Land your dream internship

The ultimate goal: landing your dream internship (and, later, your dream job!). An effective cover letter can help make that happen. It's your chance to shine, showcasing why you're the perfect fit for the position. A personalized and compelling letter grabs employers’ attention and helps you stand out from the crowd. Remember to be authentic, highlight relevant experiences, and let your passion shine through.

Don't underestimate the impact of a well-crafted cover letter and the opportunities that lie ahead. This is your opportunity to show potential employers your skills and abilities and share some of your background with them before the interview.

Head over to Handshake today to open doors to exciting internship possibilities. Not only can we connect you with the best companies looking for talent just like you, but you can also set up job alerts so you won’t miss that golden opportunity. Happy job searching!

Find the right jobs for you. Get hired.

Related stories, most recent stories.

Internships

• May 20, 2022

How to Write an Email Asking for an Internship (Examples)

Want to get an internship? Our guide will help you get one with one simple email.

Joanna Zambas

Content Manager and Career Expert

Reviewed by Chris Leitch

Securing an internship has become increasingly difficult. Indeed, with so many students and graduates competing for the same spot, what was once an easy task has now turned into a battlefield.

But that doesn’t mean it’s impossible! With a captivating cover letter and a personalized email, you can wow potential employers who weren’t even looking for an intern.

So, whether you need to secure a work placement for credits or you’re just really trying to get your foot in the door of your dream company, we’ve listed all the details to help you create a credible internship enquiry email.

How to structure an internship request email

As with any professional email, you need to stick to some basic formatting rules to ensure your enquiry reads well.

Your email should comprise the following components:

• Salutation:  As with any formal email exchange, the reader should be addressed by name. Many young interns blast emails without finding a direct contact first — don’t blow your chances in the introduction, and instead hunt down your potential boss.
• Opening paragraph:  This is where you should introduce yourself and show what you have to offer the company. You can list your educational background and any other placements you’ve had that can give you an edge over other candidates.
• Middle paragraph(s):  Within the body of your email, you should describe how you found the company, explain what you admire about them, and even suggest ways that you can help improve their business. If you’ve already got something to offer, then it’s a sure-fire way of getting an interview . You should also explain what the internship is for and list your availability within this section.
• Final paragraph:  In the last paragraph, explain again how much you admire the company and add a call to action. For example, you could say: “If you’re interested, I’d love to set up a call next week to discuss opportunities.”
• Closing:  Finish off as you started with a professional “Kind regards” or “Yours sincerely”.
• Your name and signature:  Sign off with your full name, followed by your telephone number.

Make sure to write a catchy subject line for your email. As hiring managers receive hundreds of emails a day, it takes a lot for them to pay attention to yours. You could opt for something like “Hire an Eager Intern”.

Tips for writing an internship request email

So, how do you write an email requesting an internship? Here are some handy tips to guide you through the process.

1. Do your research

Before you even start working on your application for an internship, you should first do your research to find out all you can about the business and the people that you will potentially be working with. And in today’s digital age, it’s easier than ever before!

You can begin your research by connecting with professionals on LinkedIn and following the company’s progress from articles that they’ve shared. During your company research , you’ll also need to find the correct person to address to show that you’ve gone above and beyond to find all you can about the company.

2. Personalize your emails

Although most of your requests will be similar in nature, it’s important to personalize each email instead of sending out a generic template that shows minimal effort. To do so, try to establish common ground. Maybe you’ve researched your contact and found that they share a common interest. Use this to your advantage by mentioning it within your internship enquiry.

The aim is to keep the hiring manager engaged and force them to read your cover letter until the end. If you manage to do this, you’ve likely bagged yourself a spot on the shortlist.

3. Highlight your skills

It’s important to highlight the skills that you already have and what you can bring to the table. Understandably, as an intern, you won’t have the depth of industry experience, but you should use university or school projects to showcase what you’ve achieved in the past.

You can also include transferable skills like social media expertise, interpersonal communication , problem-solving and time management . Just be sure to back up your claims with real examples of when you have demonstrated these skills.

4. Explain how you’ll contribute

Not only will you need to explain why you want to intern at the company but also what and how you’ll actually be able to contribute. You’ve talked about your education and skills, but thinking of scenarios where these skills can contribute to the company’s goals will impress the person you’re emailing — it will also show them you’ve dug deep and figured out what their goals are!

5. Ask questions

You’ll be adding a call to action in your email, but it’s also worth thinking of any (worthy) questions you might have. If you do have questions that you haven’t had answered in your research, you could always ask them in your email. By doing this, you’re showing further interest in the role, and there’s a higher chance they might respond to you and answer your question.

Email samples

Each email you write will be different, as every company has different values and goals. Here are some examples for different scenarios to help you.

Things to remember

1. make sure your email is professional.

If you’re applying for internships by email, make sure your email address is professional and clear. You don’t want something like “xXjuicy_lucyXx” to pop up in the manager’s inbox. It’s best to use your name or initials and your surname in some shape or form. That way, they’ll know your name right from the start!

2. Don’t forget to attach your résumé and portfolio

Before you hit the “Send” button, make sure you’ve attached your résumé and a link to your portfolio (if you have one). There’s nothing worse than trying to recall an email because you’ve been careless enough to send your request without the attachments you mention in the email.

And if you need help with writing the perfect résumé , we’ve got a separate article dedicated to creating your very first résumé !

3. Explain what you want from the internship

While you’re trying to convince the hiring manager to give you an internship , it’s also vital to outline what you want to get from the experience. There’s nothing worse than turning up and realizing that it’s not what you expected.

If you plan on working on real projects instead of fetching tea and coffee all day, let them know! Explain how you want to get stuck in and do the same work that permanent employees would do. This shows that you have a great work ethic and are willing to work hard during your placement.

4. Proofread

As with any professional correspondence, you should read over your email to ensure there are no grammatical errors or typos. Nothing ruins your chance of bagging the internship of your dreams faster than a badly written request.

If you need additional help proofreading your cover letter, you can use tools like Grammarly or Ginger. Alternatively, you could ask a friend or family member to read over your request before you send it.

5. Follow up

Sometimes people need a little nudge to notice you. So, if you haven’t heard back from the hiring team since your initial response, don’t be afraid to contact them again! Persistence often pays off — just make sure you don’t overdo it!

Set yourself a calendar reminder to follow up after a week if you haven’t heard from them before then. And don’t be afraid to pick up the phone and speak to them in person. Communication is often more friendly when done over the phone.

Key takeaways

In a nutshell, here’s everything you need to remember when writing an email asking for an internship:

• Tailor your email to the company, and address it to the hiring manager.
• Follow a clear, logical structure, and highlight what you bring to the table.
• Make sure you attach your résumé and use a catchy subject line.
• Don’t forget to proofread your email before sending it.

So, there you have it! Now you’re fully equipped to secure not one but multiple internships that will add great value to your résumé.

Have you ever written an internship email request before? Were you successful? Let us know in the comments section below.

Originally published on 11 August 2014. Updated by Hayley Ramsey.

Email Etiquette

Finding an Internship

Your favourite senior outside college

Home » Internship Tips » Tips & Tricks » How to Write Cover Letter for an Internship?

How to Write a Cover Letter for Internships [Examples & Template]

Cover letters and resumes are the introductory documents that help an employer form their first impressions about a future employee. Thus, it is very important to draft the perfect documents to find success, especially when applying for an internship. To help you through the drafting process we are going to walk you through the process to write a cover letter for an internship that not only grabs attention but leaves a lasting impression.

Table of Contents

How to Write a Cover Letter for an Internship?

Want to write the best cover letter for an internship role? Follow the steps below and learn how to write a cover letter. 

• Mention Your Details: At the top left corner of the internship cover letter, write your full name, address, email ID, and phone number.
• Add Date: Next, add the date you are writing the letter. 
• Mention Receiver’s Details: Mention the receiver’s name followed by the company address. The receiver can be the manager or the HR professional responsible for recruitment. 
• Address the Recruiter: Write “Dear [name]” to address the recruiter before beginning the main content of the letter.
• Opening Statement: Write a brief statement that appeals to the recruiter and informs them of your intent to apply for the internship position. You can add one or two of your key achievements here but do not forget to mention which position you are applying for. 
• For example , you mention you have strong communication skills. Back the claim with a background story of how you gave a presentation on a technical topic and were able to communicate your idea easily to the audience due to your skills. 
• Closing Paragraph: Thank the recruiter and add a call to action, like requesting them to check your resume for more details or that you are available for an interview to discuss the internship opportunity further. 
• End With Formal Salutation: End your letter with “Warm Regards” or “Sincerely.”

Also Read: How to Write Cover Letter for a Job?

Cover Letter Template For Internship

Let us look at this internship letter template to understand how to write an internship application letter.

Also Read: Cover Letter Formats

Sample Cover Letter for Internship for Different Sectors

Here are some examples of letters for internships based on different sectors for your better understanding:

1. Sample Cover Letter for IT Internship

This sample cover letter for IT internship is for sectors like Web Development, Data Analyst, etc. 

2. Sample Cover Letter for Finance Internship

This cover letter format for an internship will guide you on how to create a cover letter for a job in the financial sector.

3. Sample Cover Letter for Marketing and Advertising Internship

This cover letter for an internship in marketing and advertising will help you showcase the skills that will enable you to contribute effectively in the corporate world, especially if you are seeking digital marketing internships .

4. Sample Cover Letter for Graphic Design Internship

This is the best cover letter for an internship in graphic design . It will help recruiters see your passion for design which will increase your chances of getting hired.

5. Sample Cover Letter for Human Resources (HR) Internship

This is the best way of writing a cover letter for an internship in Human Resources .

6. Sample Cover Letter for Law Internship

This format will highlight your relevant skills and experiences and make you a strong candidate for law internship opportunities .

Also Read: Cover Letter for Legal Interns .

Mistakes to Avoid while Drafting a Cover Letter

When writing cover letters it’s important to pay attention to minute details, here are some mistakes that you should avoid while writing your cover letter:

• Generic Templates- Craft a unique letter for each application, tailored to the specific internship and company.
• Ignoring Formatting- Use clear headings, bullet points, and a readable font. A well-formatted cover letter reflects your attention to detail.
• Overwhelming Length- Keep your cover letter concise and to the point. Aim for around 250-300 words.
• Neglecting Proofreading- Always proofread your cover letter before sending it out. Typos and grammatical errors can make a negative impression.
• Overusing Jargon- While it’s great to demonstrate your knowledge, avoid overloading your cover letter with industry jargon or technical terms. Explain complex concepts briefly and clearly to ensure your message is easily understood.

In this blog, we’ve covered some key points for writing a cover letter for an internship. By adding your own unique touch and showing your excitement for the role, you can set yourself apart from other applicants. So, take your time while writing a cover letter, and let your strengths shine on the page.

If you thought this blog was helpful, tell us in the comments section below. Also, check out these online interview tips before going for your next job interview.

Answer: To write a good cover letter for an internship, include keywords from the internship description, proofread to ensure content flow, highlight extracurriculars, format well, and customize each cover letter.

Answer: To write a letter asking for an internship, research the company to tailor your response accordingly. Write a meaningful subject line, add a greeting, and express your interest in the internship and the reason along with your skills and educational qualifications. 

Answer: Here is a sample for a basic cover letter: “My name is [your name], and I am writing to express my interest in the internship role [role title] at your company [company name]. I am excited to share that I believe I have the necessary skills and knowledge that make me the best candidate for the internship role. Kindly consider my application. Thank you for your time and consideration.”

Answer: Here is how you can write a cover letter for a legal internship, “Dear [recruiter’s name], As a recent law graduate, I am excited to hear about the internship role your company [name of the company] is offering. I have an additional certification course in corporate law and possess trial preparation skills. I am certain my skills and talent will be a great addition to your organization. Kindly consider my application in a positive light. I am excited to discuss this opportunity further with you. You can contact me at [email ID]. Thanks for your consideration.”

Answer: You should write a cover letter for an internship because it allows you to mention additional details you could not in the resume and provide background to some information like skills.

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Sandipta Banerjee has completed her Master's in English Literature and Language. She has been working in the field of editing and writing for the past five years. She started her writing journey at a very young age with her poems which have now evolved into a poetry blog. She was working as Editorial Head in a US-based publishing house before joining Internshala.

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Sample Letters

Writing an Application Letter for Internship (Free Templates)

In this guide, I’ll share my insights, provide you with three unique templates , and offer tips based on personal experience to help you craft a compelling application letter.

Key Takeaways

• Importance of Personalization: Tailor each letter to the specific internship.
• Structure Matters: Follow a clear, professional structure.
• Showcase Your Strengths: Highlight relevant skills and experiences.
• Be Concise and Focused: Keep it to one page, focusing on key points.
• Professional Tone: Maintain a professional tone throughout.
• Proofread: Ensure your letter is free from errors.

Step-by-Step Guide to Writing an Application Letter for Internship

1. understand the structure.

The structure of your application letter is crucial. Here’s a basic outline:

• Header : Your contact information and the date.
• Employer’s Contact Information : Name, title, company, and address.
• Salutation : Address the letter to a specific person.
• Introduction : State the position you’re applying for and how you found out about it.
• Body : Highlight your skills and experiences relevant to the internship.
• Conclusion : Summarize your suitability and express enthusiasm for the role.
• Closing : A polite closing statement and your signature.

2. Personalize Each Letter

One of the biggest mistakes applicants make is sending generic letters. Personalize each letter by mentioning the company’s name and specific details about the internship. Research the company and refer to specific projects or values that resonate with you.

3. Showcase Your Strengths

Use the body of your letter to highlight your relevant skills and experiences. Provide concrete examples that demonstrate your abilities. For instance, if you’re applying for a marketing internship, mention any marketing projects you’ve worked on.

4. Maintain a Professional Tone

While it’s important to show enthusiasm, ensure that your letter remains professional. Avoid using slang or overly casual language.

5. Proofread

Before sending your letter, proofread it to eliminate any grammatical or spelling errors. A well-written, error-free letter reflects your attention to detail and professionalism.

Real-Life Example

When I applied for my first internship, I tailored my letter to the company’s ongoing projects. I mentioned how I admired their innovative approach to marketing and referenced a recent campaign they had launched. This personalization caught the hiring manager’s attention, and I secured the internship.

Templates for Internship Application Letters

Template 1: marketing internship.

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Today’s Date]

[Employer’s Name] [Company Name] [Company Address] [City, State, ZIP Code]

Dear [Employer’s Name],

I am writing to express my interest in the Marketing Internship position at [Company Name], which I found advertised on [Website/Job Board]. With a passion for creative marketing strategies and a strong academic background in marketing, I am excited about the opportunity to contribute to your team.

During my time at [Your University], I have developed skills in digital marketing, content creation, and social media management. I recently led a project where my team increased our university’s social media engagement by 30%. I am particularly impressed by [Company Name]’s innovative campaigns, such as [Specific Campaign], and I am eager to bring my skills and enthusiasm to your company.

Thank you for considering my application. I look forward to the opportunity to discuss how I can contribute to [Company Name]’s marketing team.

Sincerely, [Your Name]

Template 2: Engineering Internship

I am writing to apply for the Engineering Internship position at [Company Name], as advertised on [Website/Job Board]. With a solid foundation in mechanical engineering and hands-on experience in project management, I am excited about the possibility of contributing to your innovative projects.

At [Your University], I have excelled in courses such as Thermodynamics, Fluid Mechanics, and CAD Design. I also led a team in designing a sustainable energy solution that won the [University’s Competition]. I am particularly drawn to [Company Name]’s commitment to sustainable engineering practices and am eager to bring my technical skills and passion for innovation to your team.

Thank you for considering my application. I look forward to the opportunity to discuss how I can contribute to [Company Name]’s engineering projects.

Template 3: Finance Internship

I am excited to apply for the Finance Internship at [Company Name], which I found on [Website/Job Board]. With strong analytical skills and a keen interest in financial markets, I am enthusiastic about the opportunity to contribute to your finance team.

My academic background in finance at [Your University] has equipped me with the knowledge and skills necessary for this role. I have successfully completed projects involving financial analysis and portfolio management. I am particularly impressed by [Company Name]’s approach to [Specific Financial Strategy], and I am eager to bring my skills and enthusiasm to your team.

Thank you for considering my application. I look forward to the opportunity to discuss how I can contribute to [Company Name]’s finance team.

Tips from Personal Experience

1. research the company.

Before writing your application letter, research the company thoroughly. Mention specific projects or values that align with your interests and skills. This shows the employer that you have a genuine interest in their company.

2. Highlight Relevant Experience

Focus on experiences that are directly relevant to the internship you’re applying for. Use specific examples to demonstrate your skills and achievements.

3. Keep It Concise

Aim to keep your letter to one page. Be concise and focused, emphasizing the most important points that make you a suitable candidate for the internship.

4. Show Enthusiasm

Employers want to see that you are genuinely excited about the internship. Express your enthusiasm for the role and the company in your letter.

Table: Do’s and Don’ts for Internship Application Letters

Final Thoughts

Writing an effective application letter for an internship requires personalization, clear structure, and showcasing your strengths. By following the tips and templates provided, you can create a compelling letter that increases your chances of securing the internship you desire.

Frequently Asked Questions

Q: how should i start an internship application letter.

Answer: I always begin my internship application letter with a formal greeting and a brief introduction, stating who I am and the position I’m applying for, which sets a professional tone from the start.

Q: What should I include in the body of my internship application letter?

Answer: In the body of my letter, I highlight my relevant skills, experiences, and achievements, and explain how they align with the internship role, demonstrating my value to the potential employer.

Q: How can I make my internship application letter stand out?

Answer: To make my letter stand out, I personalize it by mentioning specific projects or values of the company that resonate with me, showing that I’ve done my research and am genuinely interested.

Q: How long should an internship application letter be?

Answer: From my experience, an effective internship application letter should be one page long, concise yet detailed enough to cover all essential points without overwhelming the reader.

Q: Should I include my GPA in the internship application letter?

Answer: If my GPA is strong and relevant to the internship, I include it to showcase my academic strengths; otherwise, I focus more on my skills and experiences.

Q: How do I address any lack of experience in my internship application letter?

Answer: I emphasize my eagerness to learn and my ability to quickly adapt to new environments, drawing attention to any relevant coursework or volunteer work that demonstrates my potential.

Q: Can I use the same internship application letter for multiple companies?

Answer: While the core structure can be similar, I tailor each letter to the specific company and position, addressing their unique requirements and showing my genuine interest in each opportunity.

Q: How important is the closing paragraph of an internship application letter?

Answer: The closing paragraph is crucial as it reiterates my enthusiasm for the internship, thanks the reader for their time, and includes a call to action, such as requesting an interview.

Q: Should I mention references in my internship application letter?

Answer: I typically do not include references in the letter itself but mention that they are available upon request, keeping the letter focused and concise.

Q: How do I convey enthusiasm in my internship application letter?

Answer: I convey enthusiasm by using positive and confident language, sharing. specific reasons why I’m excited about the internship, and showing how it aligns with my career goals.

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Internship cover letter example

Introduction of an internship cover letter

Internship cover letter body, call to action & conclusion: end on a high note, key takeaways .

The cover letter, also known as the application letter, is the perfect “covincer” for getting an internship position. It can be more powerful than a graduate’s temporarily thin resume. 

Whether you’re fresh out of college or simply moving from one professional field to another, internships are a great way to get your foot in the door. They lead to dream jobs, stable salaries, and growth opportunities.

A cover letter shows off your current skills and displays your eagerness to learn on the job!

Internship full text-only cover letter example 

Dear Mr. Vince,

I am applying for the internship role in Business Administration at your esteemed organisation.

I am currently in year 2 of a Masters in Business Administration and I'm eager  to gain experience, which hopefully would help me to garner a full time position in your company in the future.

The skills I possess would make me an ideal fit for the role, as I'm meticulous with detail, have a can-do positive attitude, and fit in well in different environments.

I enjoy working as part of a team, but I am equally comfortable working on my own initiative.

London Bridge Support Services is a company that I'm excited at the prospect of working for, as you have an outstanding reputation for delivering a quality service to customers. This is shown by the awards you have claimed over the years and your reviews on Glassdoor etc.

My long-term career goals are to work with a company that offers challenges and develops employees, and this internship would help give me the knowledge and experience I need to achieve this.

It would welcome the opportunity to discuss my experience in more detail and, of course, hear more about your organisation.

Felicity Kendwell

Sections of an internship cover letter

The cover letter structure for any intern position will usually be the same or similar, regardless of profession or position. Cover letters should include these key components:

• Cover letter header . This element of your cover letter provides your name, contact information and the date, making it simple for the internship coordinator to reach out.
• Greeting . Use the name of your reader whenever possible in this friendly opening. People take notice when they see their names.
• Introduction . This opening paragraph may just open doors. Start with a fact that will pique their interest. Why did you choose this career or this internship?
• Body . Detail the personality traits and foundational skills that will make you an excellent intern. Add why you’re a great fit for this particular company.
• Conclusion . Summarize your qualifications and enthusiasm for the internship and end with a call to action.
• Signature . End professionally and sign off with your first and last name.

While each of these cover letter parts is important, make sure they build to form a strong, consistent message. An internship application letter should never be more than one page that details your fitness for the position.

To get a broader idea of what makes a great application document, check out these related cover letter examples :

• Graduate cover letter
• University cover letter
• Scholarship cover letter
• Student cover letter
• Apprenticeship cover letter

For an in-depth look at writing each of these sections, as well as free example sentences, check out our article on how to write a cover letter .

After you developed your header and addressed the hiring manager , you’re ready for the introduction.

This is one of the most crucial parts of the cover letter, as it contains your opening sentence. Avoid being bland at all costs, but don’t go too far with eccentricity. As an intern, you want to open by projecting respectfulness, energy, and work discipline/ethic.

The goal of the cover letter introduction: grab emotional attention, don’t ramble, and introduce yourself in one powerful, friendly but professional sentence. 

A good tactic is to drop in one or two of your most impressive and relevant achievements or qualities you have.

Dear Mr. Marcus,

Ever since I got my first box of 128 Crayola crayons, I have been fascinated with color. I later became aware of how color changes environments and moods. My dream job is to help clients choose colors for their homes that create the mood and atmosphere they desire. I am eager to learn from the best through the interior decorator internship at Ethan Allen.

I love color and want to help people choose colors for their homes. The Ethan Allen interior decorator internship offers a great chance for me to do that. I am very interested.

Note the details and enthusiasm that shines through in the first example. Internship coordinators don’t expect you to have mid-level career achievements, but they do expect you to have a passion for the field. Show it off in your introduction.

This is the main text-heavy section of your internship application letter. Use it to strengthen and expand the opening theme of your introduction. 

Explain why you’re a good fit for the internship role, and what qualities and achievements prove that. 

Follow this format to accomplish that:

• Highlight any skills you’ve learned in school and any relevant experience
• Show why you fit the internship’s goals and the company’s culture
• Wrap up with an anecdote or achievement that wows
• Finally, bow out with a call to action that makes the hiring manager want to contact you

First body paragraph: Your suitability for the role (skills & experience) 

This space is typically reserved for a detailed description of your skills and experience. If you have previous internships or jobs in your field, you have more advantages than the average intern. Showcase the attributes that make you an excellent choice.

Tell the story of your nascent career using the following:

• Put your education front and center . Even if you have not yet earned your degree, the classes you have taken stand in for some experience.
• Volunteer work . Seemingly unrelated jobs may demonstrate transferable skills such as leadership or time management .
• Industry knowledge . If you’re up on the latest in your chosen industry or have taken related classes, show what you know.
• Technology savvy . It’s difficult to name a job that doesn’t make use of any technology. Any software or computer skills you know is an asset.
• Related hobbies . For example, a passion for travel or fluency in other languages or cultures is a plus if you want to work in foreign markets.
• Memberships in clubs or organizations . Only if they have bearing on the skills and attributes you need for the internship.

Do some research

Companies often recruit interns from the same colleges year after year. Find out if any of your classmates have won the internship you are applying for and ask them for details they don’t mind sharing that may help you write a more directed letter.

Read the guide: How to get an internship (Step by Step)

Second body paragraph(s): Alignment with the organization

As a future intern, there are a few ideas/emotions you want to convey to show that you will make the most of this internship or externship opportunity. 

You’ll want to show your eagerness and ability to learn, passion and sincerity. It’s important to . include statements that mesh with the company’s mission statement. 

For example, if you’re aiming for one of Google’s coveted spots, check out its “ About Google ” page to read the motto:

• Organize the world’s information and make it universally accessible and useful
• Improving the lives of as many people
• People using technology to benefit others

Review any pages dedicated to the company vision, commitment, or values. Watch any videos. Then, relate your passions to the company’s.`

How to be heard and understood

A great way to make sure a certain point, idea, achievement, or personal quality is taken to heart by the hiring manager (or anyone generally) is to open a sentence or paragraph with an emotional trigger as described above. Then move on to the factual data. You can even bookend factual proof with strong emotional points.

Check out and analyze this example: “As a truly passionate person, I fall in love with my projects and put my heart and soul into ensuring they succeed ( emotional ). This is why my debate team in college reached the national semi-finals under my leadership and why in my last job as a coffee shop manager I came up with a system of shifts that increased profits AND the level of worker happiness by reducing stress (factual).

The conclusion might be the tricky part for some people, even if you aced the cover letter introduction and body sections. The key is to land on “determined” but not “too arrogant/forceful.”  

Reiterate your main point and let the recruiter know you are eager to discuss why your skills, attributes and interests make you an intern who will contribute to the program.

Thank the recruiter for taking the time to review your application. Finish with a statement that confidently but not arrogantly suggests further consideration in the internship process. 

Finally, sign off with a polite “Sincerely” or “Best regards” and your full name.

Learning how to write a resume takes a certain finesse. Luckily, you’ve come to the right place. Read our complete guide and take a look at our examples now.

The internship cover letter is the final “convincer” that lets you influence hiring decision-makers. It’s vitally important and extremely useful even if the internship doesn’t require one . 

Display enthusiasm for the opportunity and highlight any transferable skills. Make it clear that your professional skills and philosophy make you a great fit for the internship.

With Resume.io’s cover letter builder , you can create a perfect cover letter in just a few minutes. There's no uncertainty, no hassle. Go out there and win! 

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How To Write An Email For An Internship

An internship is a great way to gain valuable work experience while you’re studying or when you’re fresh out of school. It allows you to get your foot in the door and build relationships with people who can help you in your future career. Here’s how to write an email for an internship to help get your application noticed.

Table of Contents

How To Write An Email For An Internship Template

Dear [Hiring Manager],

I am submitting my comprehensive resume for consideration for the summer coding program at MNO Company. Given the skills and experience outlined in my resume, I believe I will be a great asset to your already efficient team.

In addition, I spent a semester as a volunteer with the local government, selflessly helping them automate some of their processes. I assisted in developing computerized systems, which are essential for the records-keeping purposes of several departments.

I believe I would make a worthy addition to your team. This internship would help me enhance my skills and knowledge of the coding and programming industry while immersing me in the company culture, which will also add to my personal and professional growth.

I am hoping to hear from you with the most favorable response.

What To Do Before You Write Your Internship Email

There are three specific steps you should take before you write your internship email. 

Research The Company

Before you tap those fingers on your keyboard and send cold emails about internship opportunities; you will need to do research about the companies you are applying to. Research can help you determine who to speak with and will help you learn more about the company, which can give you an advantage at interview time.

You can start by learning the details about the company. Check out the company  website  and take notes about the company’s  mission  and  vision . Seek out news articles, successes, and interesting facts on the company’s website.

Next,  research the people that work for the company and/or the recruiter . You are going to need to figure out who you will email about which particular position. There are several ways to search for people related to companies. One of the best ways is to use LinkedIn and find a common personal connection from your school, or other organizations that you have worked for before. You might find that you know somebody who can make an introduction to somebody at the company.

Taking a look at company websites can also help you find contacts that you can get in touch with.

Prepare Your Resume and Cover Letter

Another critical step you should take before writing an internship email is preparing your résumé and cover letter. If your email is successful, you may need to move to the next step quickly, so you want to be sure that you have your résumé in your cover letter are ready to go.

It’s very important to make sure that you tailor your résumé and your cover letter for the specific position.  Sending out a broad résumé or covering letter that can be used at any company is not a good idea; rather, demonstrate that you have researched the company and positions of interest in-depth, and state specifically how you can make a difference.

Reach Out To Potential References

In addition to sprucing up your résumé and cover letter, you should contact some of your references. You can tell them that you are applying to jobs, and ask them if they wouldn’t mind being a reference for you. This will give them a heads up, and also time to ask you important questions or review any information that might be relevant.

Clean Up Your Social Media Profile

Finally, before you start sending out those emails, be sure to clean up your social media profiles. It is very common for human resources professionals, and other people and companies to Google you or check out your social media profiles as they are considering who to bring on for internships. Remove any photos that so unprofessional behavior, and make sure that you are well presented and all forms of public social media. Again, this step will serve you well in setting you apart as a high-quality applicant.

What To Write In An Email For An Internship

Craft an internship email subject line.

First, you will need to come up with a decent subject line. This is your opportunity to catch the recruiter’s attention or the person at the company that you were emailing for an internship.

You will want to include your name, and the specific internship posting if possible. Your goal here is to reduce the amount of time that the person needs to spend reading, and searching for information.

Subject:  [Your Name] Internship Application for [Position Title – Posting Number XX]

The subject line clearly establishes who you are, what you are writing about, and the specific position.  Remember, human resources professionals and recruiters deal with many applications and job postings , so you are helping them by being a specific as you can.

Write The Internship Email Greeting

When sending an email for an internship, always use “Dear” before addressing someone. This shows respect and makes it clear that you’re not simply hitting up a casual acquaintance. Be sure to address the person using their correct pronouns, last name, and also include specific honorifics such as Dr. [Last Name], where appropriate.

Keep your email short and sweet.  

Keep your emails short and sweet so that recipients don’t end up scrolling past dozens of words trying to figure out if they should read further. A good rule of thumb is around 150 characters per line.

Identify the position that you are seeking.

You will come across as a detail-oriented candidate by stating your desired position. As a result, the reader will know that you pay attention to critical announcements concerning the company you would like to work for. This shows you’re willing to get to know them and you want to learn more about them.

Hit those position-related keywords.

Highlight relevant skills., create a striking statement to show why you are a good fit for the role..

You can learn more about the company’s requirements for internships by checking out their internship description. Then you can carefully create a statement that highlights what makes you a good candidate for the opportunity and why you should be chosen. Make yourself relevant by capitalizing on the best of your skills and what you can contribute to the company if they choose you.

State your expectations clearly.

Conduct several reviews of the email before sending the final copy..

Learning how to write an email for an internship will require you to at least follow the tips outlined above, and you’re a step ahead towards getting into an internship program fit for your skills, accomplishments, and expectations. One more thing to remember as an added tip is that an internship letter should be crafted uniquely for the position being applied for. With this, it is crucial to refrain from sounding too general and will catch the hiring manager’s attention.

Our favorite resume builder is Rezi. If you are sick of having 15 versions of Word or Google docs with different resumes, Rezi will help you create an excellent, ATS-friendly, well-formatted resume and cover letter to make sure you get the job.

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How to Write A Job Application Email For An Internship (with Examples!)

January 17, 2024

When applying for internships, it is critical to send a job application email to your potential employers or recruiters.

A polite, professional and concise job application email reflects your relevance and interest for the job, and sets a brilliant first impression on your reader.

Luckily, the only thing that may be standing between you and your dream internship opportunity is a well-crafted and compelling email!

How do you write an outstanding email to ask for an internship opportunity?

In this guide we will explain:

What is an internship and why is it important?

What is a job application email for an internship, why write a job application email for an internship, what to include in a job application email for an internship.

• How to write a job application email for an internship?
• Example of a job application and follow up email for an internship

We’ve also included an example of a job application and follow up email for internships that you can refer to.

Read on to find out! 

After absorbing all you can in the classroom, it is finally time to apply those theories in a real-world environment through an internship.

An internship is a short-term professional learning experience offered by companies or other organisations that extend practical work related to a student’s field of study or career interest.

Not only will an internship help you determine if a career path is right for you, it also reinforces your Resume with invaluable industry experience that would propel your job search forward after graduation.

Before that happens, you must first secure an internship opportunity with a company. However, your peers are also probably gunning for internships with similar companies within your industry of choice.

Thus, it is critical that you send in a job application email that stands out.

A job application email for an internship is an email sent to potential employers when pursuing an internship opportunity with a specific company. This email contains your prior work experiences, skills and competitive advantages .

Similar to a Cover Letter , your job application email is an opportunity to tell the employer more about you on a personal level, and bring your best attributes to the forefront.

In short, your job application email for an internship should convince the employer that you are a worthy candidate by letting your competitive advantage shine through.

Even if you lack work experience as a student, it is not impossible to sell yourself as an employer’s next intern and entice them to read your Resume and Cover Letter.

“Isn’t it the same thing as a Cover Letter? Can’t I just duplicate the content for my email?”

Technically, you can.

But at ResumeWriter, we believe that it’s far better to send a job application email with your Resume and Cover Letter attached.

Here’s why:

• Attachments are easier to be saved, printed, and distributed as the Hiring Manager sees fit.
• Hiring Managers get tons of emails daily and yours may get lost within the inboxes. Attachments stand out far better.

For those reasons, we encourage you to feature only the top few highlights of your Cover Letter in your job application email for an internship.

Treat the email as a more concise version of your Cover Letter that is easy to digest and straight to the point.

Here are the key elements that should be included in your job application email for an internship:

• Email Subject Line: Clearly state the email’s intent
• Opening Line: Introduce yourself and state your interest in an internship opportunity with the company
• Body Paragraph: Write 2-3 short sentences outlining your competitive advantage and why you would be a valuable intern to the company
• Ending Line: Insert a call-to-action for the recruiter to follow up and thank them kindly
• Closing: Complete your email with a formal sign-off

How to write a job application email for an internship: A Step-by-Step Guide

The main objective of this job application email is to convince the employer of the value you will be able to bring to the table as an intern and potentially, a full-time employee.

Consider these questions when writing your job application email:

• How can the employer benefit from your skill set?
• How are you going to make an impact?
• Why should they choose you over other candidates?

ResumeWriter Tip: No matter how perfect your job application email may be, it won’t land you an interview for an internship opportunity if your CV is not up to par! We understand that it may be difficult for young students like yourself to craft a CV without sufficient working experience, so why not send it to us for a Free CV Analysis ?

Step 1: Do your research

The first step is narrowing down the internships you are interested in pursuing.

Consider looking up different industries and companies using tools like LinkedIn, your university’s alumni directory, or ResumeWriter.MY’s List of Headhunters in Malaysia to search for connections at top companies.

Once you have a list of companies you may want to reach out to, plan out the order in which you will be reaching out to employers in, based on your level of interest.

Remember – You should genuinely be eager about being a part of a company as an intern, and in your job application email, you may also let them know why.

Take your time to thoroughly understand the companies, what they do, what their culture is like, where their income comes from, etc.

Step 2: Approach the company

Some companies have an established process in place for internship applications. In some cases, companies only accept interns at specific times of the year.

To find out more about the company’s hiring process for interns, you may send cold emails to the company or call to inquire about their internship opportunities.

In your communications with the company, be sure to include your name, explain your interest in an internship with them, and list any relevant experience or education you have thus far.

You may also take a look at our Fresh Graduate Cover Letter Sample as a rough guide, given that both the Cover Letter and content for your internship job application email would be similar.

Don’t forget to leave your contact details so they can get back to you in case an availability comes up.

Step 3: Pinpoint the recruiter

If you’re applying directly to an employer, addressing the recruiter directly will dramatically increase your chances of landing an interview and internship.

If you don’t already have a contact within the company, you may use LinkedIn, tools like Hunter.io ,  or simply call them up to ask for a name and email address.

That way, you’ll know exactly who you are writing to and make a better impression as a candidate!

For internships, you don’t necessarily need to go through a company’s HR representative to send in your job application email. In fact, emailing someone who may be your future superior puts you ahead of the pack.

Step 4: Craft your email

Now that you’ve done your preparations, it’s time to generate the actual messages. Don’t forget to keep it short and succinct while delivering your point across.

Use Proper Greeting

First impressions matter, and being one of the first things the recipient sees, he or she should be addressed accordingly.

It’s perfectly acceptable to start with “Dear Mr./Ms./etc. [Last Name]”, but ensure you have the correct honorific and pronoun. If you’re unsure, go ahead with “Dear [First Name] [Last Name].

Should you feel comfortable with the recruiter or it is someone who is already in your network, you may start your email with, “Hi [First Name]”.

Here is an example:

Watch your Tone

While it is fair to want to show off a little bit of your personality within the email, the tone of voice used in your email should remain on the formal end of things.

Of course, this is also dependent on the type of company you are applying to and whether or not you are already acquainted with the recruiter.

For example, if you are applying to a young startup, you may want to use more of a casual tone and demonstrate more individuality within the email.

A great way to go about it could be:

Allude to Connections

If you know someone within the company, always highlight this in your job application email. Before you do that, just make sure your connection is comfortable with you using their name.

This may boost your chances of being selected for an interview or the internship itself, especially if your connection is familiar with your abilities and is willing to vouch for you.

You could write something like:

Show your Interest

All the job application emails that you send out should have a personalised message and note detailing your interest and what excites you most about the internship opportunity or the company.

You can also mention how a specific project/team/department aligns with your values and interests, and how you can contribute towards advancing their work.

Most importantly, you should come off as enthusiastic within your email.

Be Specific

Don’t assume that the recipient is a mind reader and be as specific as possible about what it is that you are after.

Would you like an interview with your potential superior? Is it an introductory phone call that you are looking for? Are you interested in a specific internship or are you exploring to see if an internship opportunity could be created?

The more specific you are, the easier it is for someone on the receiving end of your email to act on your request.

It could sound something like:

Attach your Resume and Cover Letter

This is crucial as it not only shows actual initiative but also attests to your professionalism.

Make sure that you attach an up-to-date Resume and a Cover Letter that is tailored specifically for the company .

Your job application email simply serves as a teaser of your profile, and these documents will further demonstrate your qualifications and skills.

Always remember to mention the attachments within the email.

Here are two examples:

Once some time has gone by after you’ve sent out your job application emails, you may follow up on your application.

You may feel uncomfortable sending out such an email, but it’s worth the effort, given that this connection may be valuable in the future for other internship or career opportunities down the line.

Simple lines like these might help:

Example of Job Application Email For An Internship

Example of a Follow Up Job Application Email For An Internship

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How to Write an Email Asking for an Internship

Last Updated: April 28, 2024 Approved

This article was co-authored by Lucy Yeh . Lucy Yeh is a Human Resources Director, Recruiter, and Certified Life Coach (CLC) with over 20 years of experience. With a training background with Coaching for Life and Mindfulness-Based Stress Reduction (MBSR) at InsightLA, Lucy has worked with professionals of all levels to improve the quality of their careers, personal/professional relationships, self marketing, and life balance. There are 8 references cited in this article, which can be found at the bottom of the page. wikiHow marks an article as reader-approved once it receives enough positive feedback. This article has 22 testimonials from our readers, earning it our reader-approved status. This article has been viewed 3,213,650 times.

In today's digital world, using email to ask for an internship is increasingly normal. Although asking for an internship over email can be nerve-wracking, there are a few tricks you can use to make it easier and increase your chances of success.

Sample Emails

Preparing to Write Your Email

• If your current email address is connected with a social media profile that contains any unprofessional content, create and use a different address. Also, adjust your privacy settings on social media. [2] X Research source

• With LinkedIn you can see which of your contacts’ contacts work at a firm. Do not hesitate to ask your contact to connect you with one of their contacts. Do be tactful, though, and do not ask the same person for assistance repeatedly.
• Many universities provide online alumni databases. You can search for people with certain jobs or workplaces through these sites. Alumni who provide their contact information often are open to receiving emails or phone calls from students. [5] X Research source
• When discussing the company with your contact, mention that you are interested in an internship. Ask about the company’s organizational structure, work environment, goals, etc.

• When you cannot find the name of any employee, address your email to "Dear Sir or Madam."

Writing Paragraph One

• If you cannot determine the person's gender, address the person with his/her full name. For example, write "Dear Bobbi Reynolds."
• If the person you are writing to has a doctorate, be sure to refer to them as "Dr," i.e. "Dear Dr. Reynolds."

Our Expert Agrees: The ideal intern is someone who is passionate about the mission of the company. Start your email with enthusiasm about specific things you learned during your research about the company. Then, talk about how honored you would be to receive the internship and list what you bring to the table in bullet format.

Writing Paragraph Two

• Describe work experience with strong verbs. Rather than writing: "I was a marketing intern for two years," declare "As a marketing intern, I created fresh content, designed digital and print brochures, and managed social media outlets for a business with fifty employees." [8] X Research source
• Skills can include social media, event organization, or myriad other things.

• Instead of using adjectives to describe yourself, use concrete examples that show your qualities. For instance, rather than saying "I am an ambitious student," write "I have consistently remained in the top 10 percent of my class."

Closing the Email

• Some employers may specify that they do not open email attachments. If so, include your cover letter and resume in the body of the email. Make sure to space them apart to make it easier for the employer to distinguish each document.

Community Q&A

• Attaching a cover letter brings formality, as email messages tend to be a casual means of communication. If you attach your cover letter, your email message should be brief but respectful, addressing the employer, mentioning who you are, for what you are applying, and that your resume and cover letter are attached. Sign the message and provide your contact information. [11] X Research source Thanks Helpful 0 Not Helpful 0
• Do not make your email look like a form email. Customize every email you send so that the company knows you aren’t taking a scattershot approach to your internship search. Thanks Helpful 0 Not Helpful 0

You Might Also Like

• ↑ https://www.job-hunt.org/federal-government-job-search/USAJOBS-email-mistakes.shtml
• ↑ https://internsdc.com/internship-advice/mistakes-avoid-applying-internship/
• ↑ https://blog.gimm.io/how-to-write-an-email-asking-for-an-internship/
• ↑ https://university.linkedin.com/content/dam/university/global/en_US/site/pdf/TipSheet_FindingaJoborInternship.pdf
• ↑ https://news.asce.org/ask-anthony-how-do-i-find-a-civil-engineering-internship/
• ↑ https://en.oxforddictionaries.com/writing-help/choose-the-right-greeting-and-sign-off
• ↑ https://www.internships.com/career-advice/search/coverletter-howto
• ↑ https://www.internships.com/career-advice/prep/how-do-i-improve-my-chances-of-being-contacted

About This Article

If you don't have one already, create a professional-sounding email address that has your last name in it. Begin your email by introducing yourself and explaining that you’re interested in the internship. Go on to mention your availability and why you think you’re qualified, and include any relevant academic or extracurricular achievements. Close your email with your contact information and thank them for taking the time to read your email. For more advice, like when to follow up on your email, scroll down! Did this summary help you? Yes No

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• Email Writing
• Writing an Email for Internship

Writing an Email for Internship - Points to Remember, Template and Sample Emails

Are you a final-year student? Looking for an internship? Don’t know how to get an internship? Do not worry. This article will help you learn how to write an impressive email to apply for an internship. You can further take a look at the sample emails to gather a much better understanding of the format and the kind of vocabulary to be used.

Table of Contents

Points to remember when writing an email for internship, internship application email template, sample internship application email for a one-month internship, sample mail for internship for in-plant training, sample internship request email, frequently asked questions on writing an email for internship.

An internship is a short training programme an individual involves themselves in during the final year of their undergraduate or postgraduate studies. Internships are usually provided in a field of work that is related to your subject of specialisation or discipline. Internships might be paid or unpaid. In most cases, the employer does not pay the intern.

There are some points you will have to check off your list before you send an email to apply for an internship.

• Browse through the different areas that are related to your discipline and find out the one that is most appropriate and would help you in one way or the other for your future career.
• Once you choose the area you want to specialise in, make a list of the potential companies that do the kind of work you are looking for.
• Make sure you do a background check of the company and the kind of experience the internship would provide you with.
• Analyse if you are cent per cent sure of the internship you are choosing to do.
• Finally, learn how to write a good email to convince the employer that you are eligible to take up an internship at their prestigious company.
• Above all, get the correct email ID and make sure that you send it to the right person.

Email writing has become as common a task as sending a message on any social media applications. Anyone who knows how to use a computer or a mobile phone with a mail address and an internet connection will know how to send an email. Writing an email that would get you an internship, that requires a lot of prerequisite skills. A good hand over the English language, a sound range of vocabulary, being able to write error-free and grammatically correct sentences, knowing the format of an official email are some of them.

You can follow the email template given below to write an internship application email.

Recipient’s email ID – [email protected]

Subject: Applying for Internship (Mention the purpose of your email)

Dear Sir/Ma’am,

In the body of the email, state how you came to know of the internship programme; introduce yourself and explain the nature of the internship you are looking for, including the duration of the internship.

Outline your skills and abilities to portray how well you fit as an intern in their esteemed company. Attach any necessary identification proof or other documents as per the instructions provided by the company. Thank them for their time and consideration.

Yours sincerely,

Your full name

Contact number

Sample Emails to Apply for Internship

Going through the sample emails given below will definitely give you a fair idea of how to write an email to apply for an internship.

[email protected]

Subject: Application for Internship

With reference to the advertisement for a one-month internship programme that you posted on your LinkedIn handle, I would like to express my interest in joining the internship.

I am a final-year student of Journalism and Mass Communication at Sri Krishna College of Arts and Science, Coimbatore. We have been asked to do a one-month internship as part of our curriculum, and we are allowed to choose the company we want to work with for the internship. I have always loved writing, and I maintain a blog that I update on a regular basis. I write about different topics, including politics, education, social service, health care, sports, art, architecture and personal thoughts. Having been a person who always loved to express my ideas and thoughts, your internship programme seems to be the perfect opportunity for me. I am looking forward to learning more about being a part of a daily newspaper and improving my writing style.

Kindly consider my application and give me a chance to learn and practise the art of writing. I have provided the link to my personal blog for your perusal. I have also attached my resume and a copy of my college ID card for your reference.

Looking forward to hearing from you.

Attachments:

1. Link – www.mypersonalblog.com

3. Copy of College ID card

[email protected]

Subject: In-plant training internship application

I am Shanthika Suresh, a third-year student of Electronics and Communication Engineering at SNS College of Engineering and Technology. I came across your post on an in-plant training internship provided by your prestigious company. I would like to know more about the procedure for applying for the internship programme.

I have some experience working with various circuits and apparatuses. I have a keen eye for accurate measurements and tracking glitches. I would like to improve my knowledge in this field, and an opportunity to intern in your company would be a great learning experience for me.

I would be highly obliged if you could give me a chance to work with your company. Kindly accept my application and let me know the further process of enrolling for the internship. I have enclosed my resume and a copy of my college ID card for your reference.

Looking forward to a positive response from you.

Thank you for your time and consideration.

SHANTHIKA SURESH

III Year ECE

Attachments

1. Copy of College ID card

Subject: Application for internship

I am a second-year student of BSc Physics at St. Joseph’s College of Arts and Science. As part of our curriculum, we have been asked to take a 15-20 days internship. I am writing to you to inquire about the possibility of doing an internship at your reputed organisation.

I volunteer with Make a Difference to teach kids during the weekends. I always have quality time with kids and love teaching them. It would be an added credit if I could intern as a Teaching Assistant in your school. Kindly let me know the procedure to apply for the internship. I have attached a copy of my college ID card, my resume and contact details for your reference.

Looking forward to working with you.

Thanking you.

ANUGRAHA RAMAN

II Year BSc Physics

Contact number : 12345

Attached Documents:

2. Copy of college ID card

You can also have a look at How to Write an Email when Sending a Resume and Job Application Email .

How do I write an email to apply for an internship?

Kindly consider my application and give me a chance to learn and practice the art of writing. I have provided the link to my personal blog for your perusal. I have also attached a copy of my resume and my college ID card for your reference.

What are the details I should add in an email when applying for an internship?

When you are writing an email to apply for an internship, make sure you introduce yourself. Mention your qualification and working/training/volunteering experiences, if any. Explain why you would like to do an internship at that particular company or institution. Provide your contact details so that they can contact you and update the status of your application.

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