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Cover Letter Resources

Strategies for crafting compelling cover letters .

Although some employers no longer require cover letters, most still expect you to submit one alongside your resume . Getting your cover letter right can be crucial to stand out in the application stage.

This one-page document allows you to communicate to potential future employers your:

• Qualifications
• Motivations

Sharing your relevant skills and experiences and tailoring them to the position, organization, and industry you're applying to helps hiring managers better understand who you are and why you’re the right candidate for the job.

Ways to get started

Self-guided career toolkits designed for ubc sauder students.

Access additional Career Toolkits on other career-related topics like how to set SMART goals, resumes, and interviews on  COOL .

Cwl login is required to access all toolkits., additional resources.

Explore  Cover Letter Examples  for different industries and Cover Letter Basics on  Vault . Access more career prep resources from Vault by going to  COOL Resources  > Online Career Resources > Vault

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Interested in using  ChatGPT for your resumes and cover letters  but don't know where to start? Check out the  LinkedIn Guys Masterclass: Bonus Resources , which includes:

• "How to Use ChatGPT to Develop Tailored Application Materials"
• "ChatGPT for Job Applications Next Steps"

Access the LinkedIn Guys Masterclass for free from the BCC by enrolling, creating a new account and completing your purchase with a 100% discount coupon automatically applied at checkout.

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Writing a Compelling Cover Letter

Table of Contents

The best cover letters explain how your unique set of skills and experience make you the right person for the job. They also demonstrate your personality and passion for the position. Ideally, a carefully thought-out cover letter significantly increases your chances of being called for an interview.

Know Your Contact

Addressing your cover letter to the appropriate person is an essential (yet easily overlooked) first step. If a job listing includes only a post office box or reference number, call the company’s receptionist and explain that you’d like the name and title of the manager of the department so that you can send a letter.

Even if you know the hiring manager’s name ahead of time, it’s a good idea to double-check the spelling and the appropriate title. One misplaced letter can send the signal that you lack attention to detail.

Stick With the Basics

Your cover letter doesn’t need a clever or witty introduction to grab the reader’s attention; simply state the facts. First, mention the position for which you’re applying and how you learned about it. Next, say why you want the position and what you can offer the employer. A good opening might read: “I recently saw your advertisement in The Anytown News for an audit director and feel my 10 years of experience in the accounting industry makes me an ideal candidate for this position.”

If you’ve been advised by an acquaintance to contact a specific individual about a possible opening, make this connection clear right away. Dropping a name in your introduction will catch the hiring manager’s attention and prompt him or her to keep reading.

Be Brief But Thorough

In general, a cover letter should include two to four paragraphs and take up no more than one page, so you don’t have much room to get your message across. Avoid the impulse to detail your employment history — that information is already contained in your resume. Instead, focus on what a hiring manager really wants to know: how you can benefit the business.

Be as specific as possible by calling attention to one or two points on your resume that highlight past accomplishments. Try something like, “In three years as product manager for ABC Corp., I increased revenue by 30 percent through various cost-cutting initiatives. I feel I can use this experience to help your firm improve operational efficiencies, too.”

Target those issues that are of the greatest importance to the company by conducting in-depth research. Try visiting the firm’s website, scanning industry publications or performing a keyword search using the organization’s name can yield helpful information. For example, an article in the newspaper may focus on the company’s desire to expand operations in the near future. Armed with such specifics, you can tailor your cover letter to directly address the employer’s needs.

Remember to limit what you say about your personal attributes and accomplishments. Include this information only to the extent that it will help the hiring manager understand how you can contribute to the firm or department. End your cover letter strongly by detailing what you will do next. Rather than saying, “I hope to hear from you soon,” take a proactive approach, like “I will contact you later this week to answer questions you may have about my resume. In the meantime, please feel free to reach me at (555) 555-5555.”

Proofread Before You Send

Our company’s research has consistently shown that one or two typographical errors on your cover letter are enough to discourage a hiring manager from calling you back. Use your computer’s spell-check function and the help of friends and family to make sure your material is error-free before sending it.

If you’re emailing your cover letter, prepare the file in ASCII or plain text, a computer code that is universally compatible. Your document won’t feature formatting enhancements, like underline and boldface, but it can still look professional. Align the text with the left margin, replace bullets with asterisks or dashes and then check its overall appearance by sending the document to yourself prior to submission.

Some job seekers spend hours assembling a resume then quickly compile a cover letter. But by taking your time on this document, you’re more likely to distinguish yourself early in the hiring process. With the proper preparation, you can write a compelling cover letter that gets you one step closer to an interview.

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Related to Writing a Compelling Cover Letter

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Resume tips from the bc public service.

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There is one basic premise that drives the creation of a good resume and it is this: The resume is a tool to get you to the next stage of selection.

Your resume is merely what can get you in the door to be shortlisted and/or interviewed. Too many people make the assumption that an interview will happen and there they will be able to explain that 6-month gap while they backpacked through Spain or the complexity of the projects they led throughout their academic career.

Do not make this assumption. Until, or if, an interview happens, that one document contains all the information an employer knows about you, so you want to ensure that it clearly articulates why you are the perfect fit for their position. Here are some helpful hints to get you started on a great resume that sets you apart from the pack.

1. Customize

One resume does not work for all positions. While it is a good idea to have a generic resume handy for unexpected opportunities, you want to customize your resume for each position you apply for. It shows that you have done your research and are conscientious.

2. Know your Skills and Accomplishments

Maintain an ongoing inventory of these that you can draw on to customize your resume.

3. Research the Employer and the Position 

Informational interviews, research on the organization’s website, articles and profiles on the Online Learning Community…etc. An introductory understanding of what services the organization provides or the clients they serve are key to communicating how and what you would contribute.

4. Follow the Instructions on the Posting 

It sounds like a no-brainer but you would be surprised how many people proceed without following the instructions that appear on the posting. This does not reflect well on you and creates the impression that you are someone who does not follow instructions. Not the kind of first impression you want to make!

5. Your Resume Should Clearly Demonstrate that you Meet the Qualifications of the Posted Position

The qualifications are found in the body of the posting’s description and in the Job Description, typically, under the headings Selection Criteria and Education/ Experience. If managers are reviewing many resumes, you want yours to be crystal clear that you meet the qualifications they’ve requested.

6. Include Relevant Details

Include the most powerful, relevant statements and eliminate unnecessary information (while remembering to address each stated qualification, any relevant special accomplishments and any needs of the employer you have discovered during your research).

7. Utilize Action Verbs

Start sentences with past tense action verbs – be direct.

8. Showcase Behavioural Competencies

While writing a resume and preparing for an interview, pay special attention to the behavioural competencies listed in the job description. While many – but not all - managers screen resumes on education and experience and test on competencies during an interview, you want to consider the competencies they will be looking for while you are writing your resume.

9. References

Unless otherwise requested, it is recommended that you do not include these on a resume. However, a sentence at the bottom stating that they are available upon request is a good idea. Keep your references current and contact them prior to using them.

Ideally, the length of the resume should not exceed 2 - 3 pages using a 12 point font. However, if more pages are required to demonstrate your qualifications, include them!

11. Cover Letters

A cover letter may not be requested in the posting, but it is a good idea to include one as it demonstrates business etiquette and is an opportunity to demonstrate your writing skills.

Cover Letter Dos and Don’ts

DO use the language of the ad

DO research the organization or ministry/branch/program

DO make a list of the skills required

DO match your accomplishments and skills with those required

DO state what you can contribute

DO be available

DON’T summarize the resume

DON’T mention skills you lack

DON’T focus on your needs

12. Have it Critiqued

Ask a “neutral party” to review your resume for accuracy and completeness. Ask “How can I improve this?”

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As you pursue career opportunities in the Great White North, mastering the art of composing a compelling cover letter becomes paramount. This blog serves as your roadmap, unraveling the nuances of creating a cover letter tailored specifically for Canadian jobs.

From addressing linguistic requirements to aligning with the unique expectations of employers in the Canadian job market, we delve into every aspect that transforms your cover letter from a mere formality to a powerful introduction.

Unlock the secrets to crafting an attention-grabbing Canadian cover letter that showcases your skills and experiences, setting you apart in the job application process!

What is a Cover Letter?

A cover letter is a one-page document accompanying a job application, usually alongside a resume. Its purpose is to introduce the applicant to the employer and provide additional information about their qualifications, character, and interest in the job. A good cover letter should be concise, typically 250-400 words, and should convince the hiring manager of the applicant's competence and suitability for the job.

It should also grab the hiring manager's attention and make them want to read the applicant's resume. A cover letter can explain anything not addressed in the resume, such as a gap in employment history or a desire to change careers.

Your cover letter serves as the bridge between your skills and the employer's needs. It's your opportunity to showcase your personality, enthusiasm, and unique qualifications in a way that a resume alone can't achieve.

What Should I Include In My Cover Letter?

Crafting an impactful cover letter for your Canadian job application involves more than just words – it's about strategically presenting yourself. Here's a breakdown of essential elements to include:

Reference Number

Understanding its significance.

In Canadian job applications, the Reference Number serves as a beacon of specificity. It's not merely a set of digits; it's your ticket to ensuring your application lands on the right hiring desk. Imagine a hiring manager sifting through a sea of applications – the Reference Number is the compass guiding them to your uniquely identified candidacy.

Reflecting Attention to Detail

Incorporating the Reference Number is a subtle yet impactful way to showcase your attention to detail. It indicates that you've thoroughly read the job posting and understand the intricacies of the application process. Hiring managers appreciate candidates who go the extra mile, including the Reference Number, your initial step.

Tailoring Your Application

One size does not fit all, especially in cover letters. Including the Reference Number is a tailor-made approach, demonstrating your interest in the advertised position. It's akin to addressing someone by name, showing that your application is purposeful, not generic.

Position Title

Recognizing its importance.

The Position Title is the linchpin of your cover letter – a central element that grounds your application for the specific job you're pursuing. Acknowledging the Position Title goes beyond mere formality; it's a strategic move that aligns your narrative with the employer's needs, showcasing a tailored approach.

Demonstrating Clarity and Purpose

From the employer's perspective, a cover letter addressing the Position Title reflects clarity and purpose. It signals that you're not employing a generic, one-size-fits-all approach. Instead, you are intentional about your application, making it easier for the hiring manager to understand your goals and aspirations within the context of the advertised position.

Personalizing Your Introduction

Integrating the Position Title into your introduction creates an immediate connection. It lets the hiring manager know that your cover letter is a routine submission and a personalized narrative crafted with the specific job in mind. This personalization sets a positive tone for the rest of your cover letter, capturing attention from the beginning.

Unveiling Your Personality

Your cover letter is a professional introduction, but it's not merely a sterile document outlining your qualifications. It's an opportunity to infuse personality into your application. Including your interests allows the hiring manager to see beyond the professional facade, providing a glimpse into the person behind the qualifications.

Establishing Cultural Fit

Companies aren't just looking for skills; they seek individuals who align with their values and culture. Your interests can be a powerful indicator of your compatibility with the company's ethos. Sharing relevant interests demonstrates that you're not just looking for any job but one that resonates with your passions and values.

Creating a Memorable Impression

Imagine a hiring manager sifting through a stack of cover letters. Amidst the sea of similar qualifications, a cover letter that reveals genuine interests stands out. It adds a unique flavor to your application, making it more memorable. In a competitive job market, being remembered is a significant advantage.

Language, Education, and Experience Requirements

Language proficiency.

In an increasingly globalized world, language proficiency is crucial beyond mere communication. It reflects your adaptability, cross-cultural competence, and, in some cases, regulatory compliance. Addressing language requirements in your cover letter showcases your ability to navigate a diverse workplace and communicate effectively, a trait highly valued by employers.

Find out how to improve your language skills with our IELTS Preparation Course .

Educational Background

Your education is a cornerstone of your professional identity. Addressing educational requirements in your cover letter is not just a formality; it's an opportunity to showcase how your academic background aligns with the job's demands. It provides the hiring manager with insights into your foundational knowledge and expertise.

Learn more about how to validate your educational credentials in Canada .

Work Experience

Your professional journey, as reflected in your work experience, is a testament to your abilities, skills, and accomplishments. Addressing experience requirements in your cover letter goes beyond listing job titles; it's about weaving a narrative that highlights your contributions and aligns with the expectations of the prospective role.

Find out how to work in Canada without work experience .

Compliments and Call to Action

Building rapport.

Expressing compliments in your cover letter goes beyond mere formalities; it's about building rapport. You demonstrate your knowledge and genuine interest by acknowledging the company's achievements, values, or initiatives. This personal touch can resonate with hiring managers, signaling that you've done your homework and are not just seeking any job but envisioning yourself as part of a successful and admired team.

Integrating a Call to Action Into Your Cover Letter

The following is an example of how you can integrate a call to action in the conclusion of your cover letter.

“In conclusion, I am excited about the prospect of bringing my language proficiency, educational background, and extensive experience to the (Position Title) at (Company Name). I look forward to discussing how my unique skills and qualifications align with the role's requirements. Thank you for considering my application. I am excited about the potential to bring my passion for (mention an interest) to the vibrant culture at (Company Name). I would welcome the opportunity to discuss my candidacy further in an interview. Please contact me at (your phone number) or (your email address). Thank you once again for your time and consideration.”

Learn more about what to include in your cover letter with the visual below:

What Are The Common Mistakes to Avoid in Your Canadian Cover Letter?

Among the most common mistakes to avoid when composing your cover letter includes:

Generic and Non-Tailored Content

A generic cover letter that could be applied to any job dilutes your candidacy. Tailor your content for each application, addressing the specific requirements and showcasing your genuine interest in the particular position and company.

Lack of Research about the Company

Failing to demonstrate knowledge about the company signals a lack of genuine interest. Conduct comprehensive research about the company's values, goals, and recent achievements.

Overemphasis on Personal Information

While a cover letter allows some personalization, avoid including irrelevant personal details. Concentrate on aspects that are professionally relevant, such as skills, experiences, and achievements.

Repetition of Resume Content

Your cover letter should complement your resume, not repeat it. Avoid duplicating information already present in your resume.

Find out more about resume writing in Canada .

Ignoring the Job Description

Tailor your cover letter to address the job description explicitly. Highlight how your skills and experiences align with the specific requirements outlined in the posting.

Failure to Address Employment Gaps or Career Changes

If you have employment gaps or career changes, address them proactively. Use your cover letter to provide a brief explanation, emphasizing how these experiences have contributed to your skills and adaptability.

Now that you have a more informed understanding of what to include in your Cover letter for jobs in Canada, you begin writing your own with the assistance of a Regulated Canadian Immigration Consultant (RCIC).

How Important is a Cover Letter in The Hiring Process?

Cover letters are essential in hiring, allowing candidates to demonstrate their qualifications and enthusiasm for a specific role and company. A well-written cover letter enhances a candidate's chances of standing out and securing an interview.

How Should I Address The Recipient of My Canadian Cover Letter?

Use a formal greeting to open your letter. If you know the name of the individual making hiring decisions, include their name. If you do not know their name, use a polite greeting.

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A Canadian cover letter is a short document written in response to a specific job prospect and addressed directly to the hiring manager or individual in charge of hiring for the position. It should add to the information contained in your resume and resent you to the employer as a candidate.

Cover letters are essential in the hiring process as they provide candidates with the opportunity to introduce themselves, demonstrate their qualifications, and show enthusiasm for a specific role and company.

They serve as a personalized communication tool, allowing candidates to make a positive first impression, tailor their message to the job, and address potential concerns or unique situations.

A well-written cover letter enhances a candidate’s chances of standing out and securing an interview in Canada .

The following are general guidelines only. You must tailor your cover letter to suit your own experiences, and to suit the specific position you are applying for.

Before You Begin

Once you find a specific job posting that you want to apply for, you can begin to work on your application cover letter. Following these steps before you begin will help you write the best cover letter possible.

1. Do Your Research

Before you begin to write your cover letter, learn everything that you can about the company or organization you are applying to. Check out their website and social media pages, research their top competitors, and read recent industry news articles. Learn the name(s) of the individual(s) who will be in charge of hiring for the position you want, as well as the head(s) of the company.

Also, keep in mind the job description and requirements for the role. it allows you to create a cover letter that showcases your qualifications, aligns with the company’s needs, and demonstrates your genuine interest in the position. This, in turn, increases your chances of being noticed and considered for the role.

Doing this research will help you decide what you should include. Do your research for every cover letter you write. It may take some time, but you have a much better chance of being granted an interview if you have tailored your cover letter to the individual who will be reading it.

2. Check for Instructions

Some employers include instructions in their job postings. They might ask you to include specific information or answer certain questions, in your cover letter. Check whether the employer has left any specific instructions for your cover letter. If they have, follow them carefully.

3. Save time by using a Master Template:

Creating a separate cover letter for every job application can be exhausting. Instead, develop a comprehensive cover letter template that highlights your key qualifications, skills, and experiences.

Keep a library of snippets or bullet points highlighting your achievements, skills, and relevant experiences. You can easily insert these into your cover letter as needed. This template can serve as a foundation for various job applications, making the process more efficient.

Formatting Guidelines

There is a standard cover letter format that most Canadian employers will expect you to follow. However, depending on your industry and the specific job posting you are responding to, you may have to change the formatting of your cover letter.

1. Length  Your cover letter should be no more than one page in total.

2. Font  Your font should be consistent throughout your cover letter, and you should choose a professional-looking font. Your font size should be big enough that it is easy to read when your cover letter is printed.

3. Spacing  Your cover letter should be appropriately spaced. The main body should be single-spaced, with sufficient space left between each new paragraph and section.

What to Include

There are seven sections in a cover letter.

1. Your Information  Your name and contact information should be at the top of your cover letter. Include your:

• First and last name
• Current residential address
• Phone number
• Email address

2. Date  Below your information, write the date that you are sending your cover letter.

3. Employer Information  Below the date, include the contact information of the individual, department, or company you are addressing in the cover letter. If you know the name of the individual, include their:

• Position title
• Company or organization name
• Commercial address of the company or organization

If you do not know the name of the individual, include:

• Department in charge of hiring decisions (if known)
• Commercial address of company or organization

4. Greeting  Use a formal greeting to open your letter. If you know the name of the individual making hiring decisions, address them directly with their prefix and full name. If you don’t know the name of the individual, use a formal, generic greeting like ‘To whom it may concern,’.

5. Main Text:  There are three parts to the main text of your cover letter: the introduction, body, and conclusion.

Introduction  In the first paragraph of your cover letter, you should introduce yourself as a candidate . Include your first name and the position you are applying for. You can also include your post-relevant qualification and how you found the job posting. If you have a contact at the company who referred you to the job, you may want to mention him or her by name and department. Your introduction should be no more than two to three sentences.

Body  In the next couple of paragraphs, you want to convince the employer that you are the best candidate for the job position. Tell them why they should invest in you. If you’re not sure what to include, try to answer these questions:

• What projects have you worked on that are relevant to this position? What did you learn from them? Why does this make you a better candidate?
• What responsibilities have you held that are relevant to this position? What did you learn from them? Why does this make you a better candidate?
• What do you intend to do if you are hired? What benefit does the employer get if he or she hires you instead of someone else?

The body of your cover letter should be one or two paragraphs.

Conclusion  The conclusion is the final paragraph in the main text of your cover letter. It is your opportunity to tell the employer how you feel about potentially working for the company, thank them for the opportunity to apply, and invite them to respond to your application. It should be no more than three or four sentences.

6. Signature  There are two parts to your cover letter signature: the closing line and your full name.

• Closing Line  Your cover letter must include an appropriate closing line. This is the line right before your name.
• Full Name  Your full name follows the closing line. It is not necessary to print and physically sign your cover letter since more job applications are done electronically.

Final Revision

Carefully review your cover letters to make sure you have not made any mistakes.

1. Proofread

Check your cover letter for any spelling or grammar mistakes. If possible, have someone else proofread it for you, or come back to it after a night’s sleep. Be sure that you have not made any mistakes in:

• Your name and contact information
• The employer’s name and contact information
• The name of the company or organization you are applying to

2. Check Instructions

Go over any instructions for your cover letter given by the employer and make sure you have followed them carefully.

Make sure that you have the correct date on your cover letter. The date should be the day that you send your cover letter to the potential employer.

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Job posting tips

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Helping tips and information for BC Public hiring managers planning to post a job.

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The job posting, posting duration, where to find applicants, cover letter, screening questionnaire, geographical restrictions, ministry restrictions, posting locations, frequently asked questions: job posting locations.

As hiring managers, one of our main responsibilities is to attract top talent to our teams. The job posting is an important tool to do that. Crafting a compelling job posting not only helps us attract qualified candidates but also sets the tone for the entire hiring process. Here's a guide to help you draft attractive postings:

There are two paragraphs that make up the job posting layout: the first focuses on the team and the second focuses on the role.  This structure provides clarity and insight for potential applicants and ensures that they understand both the context of the team they'll be joining and the exciting opportunities the role offers.

“The team” section 

Begin by providing a brief yet insightful overview of your team. Describe its composition, size, and whether it's a newly formed or established unit. Highlight key roles the position will interact with and explain how it fits into the team's overall objectives. This section serves as the first impression for potential applicants. Make it compelling.

“The role” section

Explore the specifics of the opportunity you're offering. Describe the nature of the work or projects the role will be involved in and emphasize its significance. What impact will this role have? Why should candidates be excited about joining your team? Paint a vivid picture of what the role entails and how it contributes to the team's success.

Regular positions in the BCGEU and BCNU must be posted for a minimum of 14 days.

This gives applicants enough time to view and respond to the posting.

If you're posting in the summer or close to a holiday, you may need to post for longer than usual to attract enough applicants.

Before you start recruiting, define the size of your search area. Think about where qualified applicants are most likely to be and decide how broad or narrow you want the search to be.

Ask yourself:

• Would this be a good development opportunity for existing staff?
• Are there likely to be qualified in-service applicants?
• Is there a demonstrated lack of qualified in-service applicants for this type of position?
• Is there a high potential of finding qualified applicants locally?
• Do similar opportunities occur throughout the province (if so, by restricting to a geographic location, you're not blocking career paths for employees in other parts of the province)?

Indicate in the posting if you'll require applicants to submit a cover letter.

If you expect a large number of applicants, a screening questionnaire may be a good option.

Questionnaires can be created by the BC Public Service Agency (when posting on the BC Public Service job postings website) to concisely gather information about applicants' education and experience qualifications.

A geographical restriction is when the hiring ministry restricts a posting to employees that live or have their headquarters within a specific geographic region.

To ensure consistency and fairness in the treatment of internal and external applicants, geographically restricted competitions are only used for internal competitions.

Typically, a geographically restricted competition requires that internal applicants either reside or have their headquarters or geographic location within a 32 kilometers radius of the location of the advertised work site.

Consult with a recruiter through AskMyHR for more information on geographically restricting internally posted competitions.

Restricting internal opportunities to ministries is permissible when there are valid reasons to restrict (for example, if the ministry is undergoing a restructuring or workforce adjustment or there is a ministry budget need).

However, permission must be obtained from the hiring manager’s deputy minister or designate.

Effective April 1, 2023, by default all job postings are open to any B.C. community where the hiring ministry has an existing office with available office facilities. If it’s necessary for the position to be restricted to a particular location(s), deputy minister or delegated authority approval is required. Follow your ministry’s approval process to request approval to restrict the posting to a specific location.

For more information check out the Job Posting Locations FAQs below.

What is the new direction on job posting locations?

Effective April 1, 2023, jobs are open to any B.C. community where the hiring ministry has office space available to accommodate employees. If it’s necessary for the position to be restricted to a particular (or a few select) location(s), deputy minister or delegated authority approval is required. Follow your ministry’s approval process to request approval to restrict the posting to specific location(s).

What if the position can only be performed in one location?

It’s important to first assess why the position can only be performed in one (or a few select) location(s). This may include a specific onsite or community operational requirement.  If it’s necessary for the position to be restricted to a particular location(s), deputy minister or delegated authority approval is required. Blanket approval can be provided for positions that are location dependent, such as front office staff or warehouse staff. Follow your ministry’s approval process to request approval to restrict the posting to a specific location.

Why is the direction limited to only the hiring ministry office locations, and not all BC Public Service locations?

This is an interim step as the BC Public Service moves towards creating more shared spaces and hub locations across the province.

Am I required to post a job to all my ministry offices or just those where my branch is located?

Postings must be open to all ministry office locations unless there is approval to restrict it to one (or a few select) location(s) for operational requirements. Follow your ministry’s approval process to request approval to restrict the posting to a specific location.

Does this direction apply to ministry-restricted postings or temporary appointments under seven months?

Yes, all job opportunities should be available to staff in all ministry office locations if there isn’t an onsite or community requirement.

Can I also post a position to more locations beyond my ministry offices?

Jobs can be posted to communities where your ministry doesn’t have an available space if you are willing to support a full-time telework arrangement or establish an arrangement with another ministry to share government office space.

As is the case today, the ministry that requires space in another community, would continue to contact its Facilities Management Unit (FMU) who will work with another ministry’s FMU to find space.

My position was just posted to all locations my ministry has an office. Can I apply for relocation expenses to move to a more affordable community?

No. Relocation expenses do not apply as the position can be performed from any ministry office.

What wording can I put on my posting to advertise remote, hybrid or on-site work options?

Recruitment Services has worked closely with our external marketing partners to develop posting language to support this functionality. The language will accurately advertise positions on their sites to ensure we are consistently attracting applicants.

• For remote positions (positions that can work from home full time and be based in any location in BC): "Remote work is allowed, this position can work up to full time from their home in British Columbia subject to an approved telework agreement."
• For hybrid positions  (positions that can work from home a few days a week and in office a few days a week): "Flexible work options are available, this position may be able to work up to # days at home per week subject to an approved telework agreement."
• For on-site positions  (positions that have a full in office or on location requirement): "This position has full time on-site requirements."

Do I need to include wording in the offer letter if a new employee is going to work from home?

Yes, if a new employee can work from home through a telework agreement either full or part time the following language is to be included in the letter. This wording has been added to the letter templates on MyHR . Please include the following wording in your offer letter:

“Your headquarters (also referred to as your geographic location) will be the LOCATION office. For part-time teleworkers, this location is the government office where you will work as per the schedule agreed to between you and your supervisor as part of a Telework Agreement. For full-time teleworkers, this location is the government office you may occasionally be required to attend as directed by your supervisor under a Telework Agreement.

Either the employee or employer may decide to terminate a Telework Agreement. Should this occur, you will be directed to work at your government headquarters office. You are responsible for the costs of commuting between your home and headquarters location.”

The location listed above should be the actual government office location the employee is working at, or for a fully remote worker the assigned headquarters location for must be a government office that would be suitable for an employee to work from should their Telework Agreement be discontinued.

As a supervisor, do I need to update position data every time the work location changes?

Yes. To ensure employee locations are reported accurately, supervisors are required to confirm the location of each position accurately reflects the employee’s work location.

When do I update the position data?

Once the location of the successful candidate has been determined, the position data can be updated to reflect the appropriate ministry office.

If an employee is hired with a telework agreement to work remotely full-time, what location do I use?

The position location should be the ministry’s office closest to the employee’s residence where the employee could work if their telework arrangement was discontinued. However, if the hiring ministry does not have an existing office close to the employee’s community, they could consider consulting with other ministries near that community to see if they have available office facilities. If such an office location is identified, the employee’s position number may be updated using that office. 

How are travel expenses applied if the position can be located across the province?

The Core Policy and Procedures Manual for travel continues to apply. See section 10.3.2: Travel Approval or seek guidance from your ministry’s Executive Financial Officer.

Does a remote posting impact entitlement to an isolation allowance?

No, the isolation allowance is based on the employee’s assigned office headquarter location, not where they live. If an employee’s assigned office location is entitled to an isolation allowance it does not matter if they have a teleworking agreement and are working from home, they are still entitled to the isolation allowance.  If an employee’s office location does not qualify for an isolation allowance, then they do not get the allowance even if they are teleworking from home in a remote location.

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If you you need help or have questions about job postings, please submit an AskMyHR  (IDIR restricted) service request using the categories A Hiring Manager > Hiring Process > Job Posting Inquiries.

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Make a strong first impression with a well-written cover letter that demonstrates your fit and enthusiasm for the job. Writing a tailored cover letter shows an employer that you are a serious applicant, and gives you a chance to highlight how your skills and experience connect with the job description. 

• Tailor your letter to the position.  Each cover letter should be tailored to the position and organization to which you are sending it. Keep in mind that the cover letter is often a prospective employer’s first impression of you. 
• Be clear. Your cover letters should clearly and succinctly connect 2-3 of your key qualifications to the job description. 
• Show, don't just tell.  Use specific examples to show the employer how you have gained each qualification.
• Keep it short. Your cover letter should be no longer than one page and should include your contact information at the top, the date, and the organization’s address. 
• Proofread. Proofread your letter multiple times to make sure there are no typos and that details such as the organization name and position title are correct. Have your cover letter reviewed by 1-2 others for both content feedback and another layer of proofreading.
• Use Artificial intelligence (AI) tools, such as ChatGPT, to enhance your cover letter.  Read our  best practices  for appropriately leveraging AI in your application materials.

How to Write a Strong Cover Letter

Though each cover letter should be tailored to the position and organization to which you are sending it, every letter will contain the same components. The goal is to motivate the reader to invite you for an interview and the best way to do that is to write a unique letter that focuses on that specific position and organization. That said, you will likely be able to reuse examples across letters.

Follow the steps below to write a strong cover letter.  Use this worksheet  to help you plan and develop your cover letter content. 

1. Review the Job Description

Reviewing and gaining a strong understanding of the job description will help you write a tailored cover letter. Highlight the key skills or qualifications they are seeking that align with your strengths. Ask yourself:

• What skills and qualifications are required for the position?
• Are there key phrases in the job description, organizational mission, or other materials from the company that seem to show up over and over?

Choose 2-3 of those skills or qualifications to highlight in your cover letter.

2. Add Your Header

As this is a professional letter, the header should include your contact information, the date you are sending or submitting your letter, and the recipient’s address block. You may cut and paste the header from your resume to make it look like a personalized letterhead.

Ideally, you would address the letter to the name of the hiring manager, but if you are unable to get a specific name, you may address the letter to “Dear Hiring Manager”. As this is a formal business letter, you will typically address it to the recipient’s title and last name (e.g. “Dear Dr. Brown”)

• If you do have a name but aren't sure of the person's gender or pronouns, we recommend that you include both the first name and the last name in your greeting without a title that reveals gender. (e.g. “Dear Pat Brown”) 
• Even if you know the name and gender of the person to whom you are writing, think carefully about what title you use. If the person has an M.D. or a Ph.D., you should address your letter to “Dr. Lastname.” 
• When you address a cover letter to a female employer, use the title “Ms.”, a general title that does not denote marital status.

3. Write an Introductory Paragraph

The introductory paragraph sets the tone for the letter and should cover the following:

• Explain why you are writing and how you heard about the opening (if applicable). Mention the job title by name. If you have a personal connection to the organization, mention that person’s name.
• In 1-2 sentences, demonstrate your knowledge of the organization and why you want to work there. Based on your research, what is something unique about this organization that appeals to you? 
• Convey your excitement and genuine interest in the organization and the opportunity to work for them.
• Briefly explain why you are a good match—the skills/experiences you bring that you will elaborate on in the next few paragraphs.

4. Write 2–3 Body Paragraphs

Your body paragraphs will cover the 2-3 skills or qualifications you identified in step 1. This is where you will spend the most time creating content.

Using examples from your résumé (without repeating your résumé verbatim), tell a brief story about the experiences that best qualify you for the role. Through this content and by using keywords from the job description, the reader will be able to imagine what your working style, skill set, and characteristics might look like in their workplace.

The key here is to directly connect your skills and experience to the role. The more you make these connections for the reader, the less work they will have to do to see that you are a good fit for the role.

5. Write a Closing Paragraph and Sign Off

The closing paragraph is the simplest to write and consists of "call to action" language. To begin the paragraph, restate in one sentence your enthusiasm for the role and how you can add value to their organization. Then write out your calls to action:

• Share how they can contact you (email, phone, etc.)
• Politely request an interview
• Thank the employer for their time
• Let them know to refer to your attached résumé 

Following the last paragraph is the closing salutation, often using phrases such as “Sincerely” or “Regards”. Sign the letter with your full name.

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Cover Letter Writing Editable Worksheet

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Formatting Your Cover Letter

Your Street Address City, State, Zip Code Date Name of Person, Title Company/Organization Street Address City, State, Zip Code Dear _______: Introduction: Explain why you are writing and how you heard about the opening (if applicable). Mention the job title by name. If you have a personal connection to the organization, mention that person’s name. In 1-2 sentences, demonstrate your knowledge of the organization and why you want to work there. Based on your research, what is something unique about this organization that appeals to you? Convey your excitement and genuine interest in the organization and the opportunity to work for them. Briefly explain why you are a good match—the skills/experiences you bring that you will elaborate on in the next couple paragraphs.

2-3 Body Paragraphs: Cover the 2-3 skills or qualifications you identified from the job description. This is where you will spend the most time creating content. Using examples from your resume (without repeating your resume verbatim), tell a brief story about the experiences that best qualify you for the role.

Closing: Restate in one sentence your enthusiasm for the role and how you can add value to their organization. Then write out your calls to action (share how they can contact you, politely request an interview, thank the employer for their time, and refer them to your attached resume.) 

Sincerely, Your Name Enclosure / Attachment

Career Field-Specific Cover Letter Tips

Creative fields.

If you are applying with a creative résumé, your cover letter should also have a creative look consistent with your résumé. Consider using the same heading as your résumé and the same fonts and colors.

When applying to positions in the federal, state, or local government, make sure that you research the government agencies to which you’re applying so that you can highlight your enthusiasm and commitment to the agency’s mission in your cover letter.

Similarly, if you’re applying to work with a representative (congressperson, state senator, etc.), it is important to communicate your interest in and commitment to supporting the representative’s policy initiatives.

School leaders want to know why you are a good match with their school. It may be that the mission statement of the district resonates with your teaching philosophy or style; or you could focus on grade-level learning software or systems that you have experience with. 

While your résumé tells an employer what you have taught and what principles guide your practice, the cover letter offers a better opportunity for you to convey how you teach and how you interact with students in the classroom.

A narrative about a positive classroom experience can make for compelling reading! Be sure to focus on the positive outcomes for your students.

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