assignment application form

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Assignments is an application for your learning management system (LMS). It helps educators save time grading and guides students to turn in their best work with originality reports — all through the collaborative power of Google Workspace for Education.

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Distribute personalized copies of Google Drive templates and worksheets to students

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Examine student work to ensure authenticity

Compare student work against hundreds of billions of web pages and over 40 million books with originality reports

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• Task Assignment Form

The task assignment form is a form template that is used for management to assign tasks to employees. This is commonly used by project managers to delegate tasks to team members. A task assignment form is an easy way to assign a task to someone and keep track of the progress, in one place. You can assign a task to one or more individuals, typically employees of a company or cooperative. With our free Task Assignment Form template, you can assign tasks to multiple people, keeping your project organized — just customize the fields, collect the information you need, and easily share it in a secure way.

Using Jotform's free and powerful Form Builder app, you can design your forms to match your business needs. You want a professional look? Add your company logo to your form easily. You need your brand colors on your form? Just change the form and page colors of your form with no coding at all! Also, Jotform has more than 100 integrations for you to automatically sync form submissions with your favorite storage service accounts. Go online and start organizing task management at your company using our free Task Assignment Form..

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WTO / Real Estate / Lease Agreements / Free Assignment of Lease Forms | Word – PDF

Free Assignment of Lease Forms | Word – PDF

Do you need to move out of your rental for a job or to go to school? Is your family expanding, or do you need to cut down on some of your bills to downsize? When you are in the middle of your lease, it may seem like you are stuck and can’t get out of the agreement. But an assignment of lease can be the trick you need to get ahead.

What is Assignment of Lease?

It is a tool that a tenant can utilize if they wish to get out of their lease ahead of time and assign it to another tenant.

Not all landlords will allow this, and if they do, they often have specific rules about how it can occur. When the landlord allows it, the tenant can move out of the rental and not worry about the penalties of breaking their lease.

Different names are used for an assignment of lease. Some of these include:

• Lease transfer
• Assignment agreement
• Lease assignment agreement
• Lease assignment form

No matter the name it goes under, it will serve the same purpose. This agreement will be useful to a tenant who wishes to leave the rental property ahead of the end of the lease. If they want to leave after six months and the lease is for one year, they may need to do a lease assignment with their landlord to help fill the rental before leaving.

This will help them solve this problem. With the permission of the landlord, the tenant can transfer their obligation under the lease over to another person. Once the landlord agrees , the new tenant (assignor ) can move in and follow the same rules that the original tenant ( assignee ) did, including property maintenance and any rent obligations. This will then release them from the obligations under the lease, allowing them to move and sign a new lease without a bad recommendation.

Most states require the landlord to be reasonable when it comes to a lease assignment. They do not have to accept each person you bring to them, especially if that person has a bad rental payment history or another problem that the landlord would not usually tolerate in their properties. But the landlord is not allowed to make things unnecessarily difficult, and they can’t refuse a tenant only to keep you on the property.

Both parties must have sufficient paperwork to help keep things organized. This should start with a properly drafted assignment so that all parties, including the landlord, new tenant, and old tenant, can understand which obligations are being transferred and who will be part of the new lease. This agreement can make the new tenant and landlord relationship run smoothly.

Types of Lease Assignment

The type of lease assignment the tenant will sign depends on the type of lease agreement the tenant has from the start. They may live in a residential home and need to do a lease assignment that works for that, or they could be a major business that will need assignment to leave the commercial property.

Residential lease assignment

When a tenant lives in an apartment, duplex, single-family home, or another place that they call home and need to move out before the end of the lease, they can do an assignment of lease. This allows them to find another tenant for the landlord, someone who will take their place and continue with the terms of the lease.

When the original tenant chooses to do a lease assignment, they will contact their landlord. The landlord can then screen the tenant to make sure their background, credit, and past rental history match up with who the landlord is comfortable renting out to. After these checks are done, the landlord can write the assignment and sign it with both the original and new tenant before the new agreement begins.

Commercial lease assignment

Some leases are between landlords and commercial businesses. The business utilizes the building in order to run their day to day operation. The business may decide that they no longer want to rent that property in the middle of their lease. The business can use the lease assignment form to help them get out of the lease with a new business in their place.

Assignment Vs. Sublease

Some tenants may be confused about the differences between a sublease and a lease assignment. Both of these will involve the original tenant finding someone new to take over the property, but they are different processes. If the tenant wants to do an assignment of lease, they need to do it the proper way to make sure it is done the right way.

The assignment will occur when the tenant works with the landlord to transfer their lease over to a new tenant. The new tenant must agree to take over the lease, keeping the property maintained and paying the rental amount each month. The previous tenant will no longer have their name on the lease and is free to move on to a new property without having to keep up with the obligations of the lease. The landlord will be part of this agreement as they do screenings and need to approve the new tenant.

The sublease will be when the tenant chooses to hand over the obligations of the lease to someone else through a subleasing agreement. The landlord is not part of this agreement, and they often do not approve of subleasing because it can allow an unknown person into the property without the landlord’s approval. The tenant will be held responsible for the original lease and all of its terms, so it can be a risky thing to work on.

You must look through the original lease agreement to see what rules are in place for subleasing or doing an assignment of lease. Most lease agreements will include whether one or both of these are allowed and will list out the specific steps that the tenant must follow for both of them.

What to Include

Each lease assignment will be a little different, and it may depend on the unique components that were in the original lease from the start.

Some of the items that you should include in your document include the following:

Type of lease

List out details about the type of lease that this letter should concern. The type of lease is usually either commercial or residential.

Location of property

Write out the physical location or complete address of the property to make sure there is no confusion in understanding the document. Make sure that the address includes the city name, the state, and the zip code along with it.

Parties’ details

There are three parties who will agree to the assignment of lease, including the landlord, the assignor or the original tenant, and the assignee or the proposed new tenant. Include relevant details about each individual, including their names and addresses.

Original lease term

The original tenant will need to include the terms of the original lease. They can pull out the lease and include information like the start and the end dates of that lease. The landlord could look these up, but it is helpful to have them in place to avoid confusion.

Start date of the lease transfer

Everyone should agree on the date that the lease transfer will occur. This will be the date that the current tenant need to be out of the property, and the new tenant will take over. Most leases will stipulate a certain amount of notice for the landlord, with 30-days being the standard. So make sure there is enough time for all parties involved to get ready for the change in the lease.

Assignor’s continuing liability

The lease assignment needs to list out the amount of liability the original tenant will have for the property and the lease when they move out. This will point out whether the assignor is still liable to the landlord after the lease is assigned.

Lead paint disclosure

Lead paint disclosure is only required in certain areas, but if it is, then the disclosure will also need to be included in the lease assignment.

This assignment also needs to have a copy of the master lease, or the original lease that the assignor and landlord worked on together. A copy needs to be given to the new tenant, so they understand the rules and obligations of moving into the rental.

Given below are lease templates:

Who is Liable in an Assigned Lease?

When the original tenant is looking to do an assignment of lease so they can move out, they need to take a look at who is liable. The original master lease will often give some clues about who will be liable here. If this is not listed out in the master lease, then the landlord will get to decide whether it is the original tenant or the new tenant who will be liable for the property.

The lease assignment can help to tell who is liable here. Make sure to list out the specific situations when the assignor or the assignee will be the ones responsible for property damages, fines for non-compliance, or missed rental payments. If the assignor has been legally released from this kind of liability, the landlord will not be able to come back at them later on for repayment or damages to the property.

It is possible that the assigner will be liable, even after they leave the property and do the assignment of the lease. In this situation, the landlord can get payments from the assignor if the assignee does not make payments on time or damages the property. Utilizing the assignment agreement can help make things safe. This can be done through a release from liability.

Many landlords do not want to release the assignor from their liability. This protects the landlord more because they get the chance to go after two people, rather than one, to help with late payments or damages. The tenant will need to understand the laws and regulations in their state and add in clauses to the assigned lease to help figure out whether they can excuse themselves from liability when they move out.

Even with a release from liability or a clause that releases the tenant if there is a change in ownership of the property, there are certain expenses that the original tenant may still be responsible for. Therefore , the assignor needs to be very careful about the assignee they choose for the property to ensure that they won’t have any large, unexpected fees to deal with later.

Important Considerations

There are a few things that the assignor needs to consider before they decide to write out an assignment for the lease.

Some of the things to consider include:

Get legal assistance from a professional

Before you write out an assignment of lease, you should consider talking to a lawyer who specializes in real estate or contracts in general. They will make sure that your letter is written legally and follows the rules of your lease. It is possible that the landlord will not be open to this agreement, but the real estate lawyer can help you see whether there are other options available. With the help of a real estate lawyer, you will be able to work with them to make sure the legal language protects the assignor and that the landlord will accept the agreement.

Give assignee a copy of the original lease

The asignee needs to receive a copy of the original lease to look over before they agree to the lease assignment. This helps them see the terms of the lease, the amount they owe each month, and any other requirements they must follow if they take over the lease. Therefore, attaching the master lease to your new lease assignment is necessary.

Review your local and state laws

Each area is a little different in terms of the rules you need to follow for your assignment of lease. In some areas, you may need to notarize the assignment of the lease or have witnesses when you sign, or it will not be legal. Having these witnesses will make it take a little more time, but will help prevent challenges to the validity of the document later.

The local and regional laws on renting, leasing, and real estate will vary, and the exact ones will tell you what can be included in the assignment and what your own legal obligations are. Even the language that you include or keep out of the lease assignment will vary based on where you live. So always look up the real estate laws in your area or work with a professional to make sure you do this right.

Is a Landlord’s Consent Required for a Lease Assignment?

As you take a look through your master lease, you will usually find a clause that states any lease assignments need to have the landlord’s written consent before they become effective. The landlord may also list other requirements that the tenant needs to follow in order to have a valid transfer of the terms of the original lease. You must follow the instructions in the original lease before proceeding with the assignment of the lease to make sure that the landlord will not fight it later.

You can’t have someone move into the apartment without telling your landlord. This can be a breach of the lease and can land you in some legal trouble. It is important to have the consent of the landlord. The landlord is not able to unreasonably withhold permission for this either. As long as you choose a good tenant to replace you (one who can pass the background and income check of the landlord), most landlords will agree to this, unless the exact terms of the original lease say it is not allowed.

In some jurisdictions, the landlord may consent to the change by not responding. If they do not respond to your assignment of lease by a certain date, the assignor is allowed to consider that consent and can proceed with the transfer, them moving out of the rental and the new tenant moving in. The assignor should check their local laws to see whether this applies to them or not.

If the landlord decides that they will not accept your assignment of lease, then ask for the reasons in writing. The landlord may not withhold consent based on the race or sex of your assignee, but they can refuse if the assignee has an eviction history or does not make enough income to pay the rent on that property.

Final Thoughts

There are different reasons why a tenant will need to leave their rental before the end of the lease, and they want a way to get out of it without breaking the terms of their lease or having larger fees imposed upon them. An assignment of lease is a great way to help with this. When approved, the landlord agrees to let the assignor put an assignee into the property, someone who will take over the lease and finish it out. By understanding a lease assignment, you could help keep the landlord happy while being able to move on to the next chapter of your life.

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How To Create an Online Application Form

Posted on June 21, 2021 by Billy S.

Application forms collect information from organizations and individuals seeking some type of placement. Examples of placement types include employment, an apartment, a loan, a spot on a university’s campus, or a booth at the county fair. Application form owners include businesses, landlords, educational institutions, craft fairs, banks, and more.

Form questions include contact information like name and email, plus information for the position. Building an online application form for almost any purpose or industry takes only a few minutes with Formsite.

Best General Practices for Creating Online Forms

Though there’s a wide variety of types of online forms , we still recommend a handful of best practices that apply to every form and survey. Following these tips will provide a better experience for form users and will also maximize completion rates. Our best practices for creating online forms include:

• Only ask for the information you need . Gathering data unneeded by the form causes form visitors to doubt the form’s integrity and the integrity of the organization behind it. It will also reduce the completion rate for your form. For application forms, for example, only ask for information needed to assess the candidate for the open position.
• Use the right form field items. Different types of questions need specific types of answers. When you’re editing or building your online form, you want to tailor your question and field type to the type of answer you want to receive. For example, if you have a multiple choice question that you would like form visitors to select one answer from, use Radio Buttons or Dropdowns. Use checkboxes to allow visitors to give more than one answer to a question. When you want a visitor to answer a question in their own words, use a Short Answer or Long Answer item.
• Use placeholder text to further explain form fields. Sometimes an answer on your form may need specific formatting. When this is the case, add placeholder text to show an example answer. For example, Calendar items can include placeholder text like “MM/DD/YYYY”.
• Keep form pages short and sweet. It’s important to segment the form into manageable bites with page breaks to display only a few items at a time. Form visitors answer more completely when there are fewer questions in front of them.
• Notify users about form errors immediately. Forms will have low conversion rates if visitors see errors when they finish the form. Formsite alerts visitors after each page if the answers don’t meet the requirements. 
• Use a Success Page as confirmation instead of email. Email confirmations may be common, but a large number get filtered to spam, too. Rather than risk a lost communication chance, we recommend using a Success Page to convey your message.

Best Practices for Creating an Application Form

Besides following the best practices for online forms, it’s important to also follow best practices for application forms. Doing so will help you streamline the application process while reducing applicant errors. It will also increase the chances of you finding the candidates you want. Here are the best practices for creating application forms:

• Optimize application form labels. A label is a word or phrase placed above or next to the field that lets the form user know the form field’s purpose. You can optimize these labels by keeping them short and to the point.
• Break long application forms into shorter pages to reduce the need for scrolling.
• Avoid complex item types that don’t work well on mobile devices or that can’t fit on a small screen.
• No large images. They will likely take too long to load.
• Limit long answers that are difficult to type in using a small keyboard and will reduce completion rates.
• Make your company or organization’s privacy policy clear. Be sure to state (and then follow) specific rules related to gathering applicants’ personal information. Add something like: “We are serious about security and will never sell, rent, or give away your personal information.” If your application form visitors include anyone in the EU, you will also need to make sure it is GDPR compliant . 
• Allow for file uploads and urls for resumes, CVs, cover letters, portfolios, and the like. For applicants who have already created documents for their work and education history, it can be frustrating to have to re-enter it in an application form. Give candidates the opportunity to either upload the documents or point you to an online location for it, rather than fill out form fields one by one.
• Don’t assume candidates want to opt-in to further communication from you. By letting applicants agree to receive your email notifications , you build trust and a good reputation. Include an opt-in option (rather than an opt-out option) by adding a checkbox at the end of the application form with a choice like, “Agree to receive emails.” You can then set up the Notification’s conditional logic to send email only when the result contains that answer.
• Allow applicants to save their application form and come back to it. Some applications are short (like a community garden volunteer application), and some applications are very long (like college application or mortgage prequalification application). Regardless of the length, encourage more conversions by giving visitors the option to save their progress and return.
• Optimize your CTA. A good call to action will increase your application form completion rate. Optimize the colors to stand out from the application form and use action text that encourages submission like, “Send” or “Apply Now”.
• Optimize Success Pages. Following a successful application, visitors should know that you have received their application. Yet, your Success Page can do much more than say “We have received your application.” Optimizing your Success Page depends on the type of application form you create.  Depending on your application form goals, your Success Page can redirect applicants to a landing page on your website. You can also direct applicants to different pages on your website based on answers to the application form. For example, if a university applicant lists “theater” as the field they want to major in, your Success Page can redirect them to the Theater page. Whatever you choose to include on your Success Page, make it short, to the point, and mobile friendly.

Benefits of Formsite’s Online Application Forms

• Use one of our prebuilt application form templates. The application form template you need might already exist in our expansive template library . Copy the template or start with a blank form, then edit with our drag and drop editor . You can add and remove fields, and customize the form so it reflects your business, event, or organization. 
• Embed application forms on your website without any coding experience or HTML knowledge. Each application form you create gets a unique embed code . Form owners can copy and paste the provided code into their website’s code or through an HTML widget. Read more about embedding on your site at our knowledgebase article.
• Build a talent pool. Formsite’s Mailchimp , Constant Contact , and Zapier integrations make it easy to add opted-in applicants to your lists. Whether you send them newsletters or promotions, Formsite makes it easy to build an applicant pool and stay in touch with them for future needs.
• Built-in payment integrations. Simplify collected application fees. Formsite makes it easy to connect to payment processors like Authorize.net , PayPal , or Stripe . Collect application fees from credit cards, financial apps, echecks, and more using our Order Form tools.
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2. Create your application form

To create your application form, click the “Create New Form” button on the My Forms page below the Formsite logo. From there, either choose an existing form template or start with a Blank Form. Our template area has hundreds of online form templates, including job application form templates, organized by industry and type. Once you have made your selection, click the green “Create New Form” button at the bottom of the page and give the form a name.

3. Build your application form

Use the Form Editor to add, delete, and edit form field items, customize the styles or CSS, and add rules specific to your form. In the Build tab of the Form Editor you use our intuitive drag and drop editor to add, remove, and move form item as needed. Find Common Items, Formatting Items, Email Items, Order Form Items, Matrix/Grid Items, and Item Blocks.

In the form editor, moving the mouse cursor over items in the form displays the edit menu for that item. Along the bottom of the blue box, you’ll see the links to “Edit”, “Copy”, “Delete”, and “Multi-Select”. These links allow you to edit the form item, copy it, delete it, or select with other items as a group. Choosing a group displays links (e.g. edit, copy, or delete) to affect the whole group. To move an item, hover over the form field with your mouse, then click and drag the form field to where you would like it to go. 

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When your application form is complete, click the Style tab to edit the form’s appearance to align with your branding. Change fonts, colors, and images with the Style page’s Themes, Customize, and Advanced page. Use the Advanced page for CSS changes to your application form, if needed.

Under the Rules tab of the Form Editor, form owners can add rules to show and hide items. For example, if a job applicant doesn’t check a college degree box, you could set a rule that would then hide a question related to advanced degrees. You can also set rules to show different Success Pages based on applicants’ answers.

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After completing your application form, test it by filling it out and submitting results to make sure everything works as it should. Feel free to make changes if needed and test again.

Go to the Results page and click on the view link to view the result. Does the result include the information you need to select or avoid a candidate? Did the rules you included in the application form trigger as you thought they would? Take many passes at the application with different answers to ensure every aspect of the form works as you intended. 

If you’d like to know as soon as someone submits your application form, set up Notification emails. Choose to send to one or more addresses by listing them in the To field, and set the Reply-to field with your address.

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If you ever need help, click “Support” at the top of the page to find answers. Ask a question, check our knowledge base or blog, or email Customer Support. We’re here to make sure your application form is a success. 

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NIH Extramural Nexus

Encouraging Use of the PHS Assignment Request Form in Applications

You have likely come across the Public Health Service (PHS) assignment request form when putting together your grant application. It’s optional, but we encourage applicants to fill it out.

This form is available in nearly all competing NIH application form packages and allows you to provide specific application assignment and review information to referral and review staff.

Applicants may suggest NIH Institute/Center/Office (ICO) assignments, particular study sections, names of people who may have a conflict with reviewing the application, and areas of expertise needed for the review. The information provided is not included in the assembled application and is only shared with appropriate NIH review staff, not with reviewers or others at NIH.

Several resources exist to help identify which NIH ICO or study section may be appropriate. For instance, you can search RePORTER for grants where related research was funded and reviewed (see also this blog ). The NIH Center for Scientific Review’s Assisted Referral Tool can also help you identify potentially appropriate study sections .

Please keep in mind that suggestions for peer reviewers are not allowed on the form (or the cover letter or anywhere else in the application). The PHS form clearly states “do not provide names of individuals” you would like to review your application.

The main reason we do not allow these suggestions is due to potential conflicts of interest between the applicant and reviewer. Any recommendations of reviewers that an applicant provides are ignored. We will likely even be more hesitant to recruit them to serve on the study section because of the possible unforeseen conflicts of interest.

Overall, the information provided on the PHS Assignment Request form is quite helpful for NIH review staff, who refer to it when considering the best course of action for your application’s timely review. Our staff will carefully consider your suggestions, which are also balanced with many other factors when making appropriate ICO and review group assignments.

Check out this NIH All About Grants podcast for more ( MP3 / Transcript ).

RELATED NEWS

I wonder how carefully CSR reads these forms. Recently I requested assignment to an institute as primary, who wanted to receive it, and instead it was assigned to the secondary institute that had already rejected the application. I eventually was able to get this switched but it took a great deal of time and effort.

I in my experience CSR does not use the information to assign proposal to study sections

It might encourage use of this form to know more about how the NIH assigns study sections. I assume that the NIH might use tools like the ones listed on this post; therefore, if I do the same and send the results on the PHS form it seems redundant. If NIH does not use these tools, why not? And what researcher perspectives on desirable assignments are useful?

I have has similar experience as previous comments. Two of my recent proposals were not assigned to the study section requested. This has happened in the past too.

I agree with the above investigators’ comments. In my experience, Public Health Service (PHS) assignment request form has not been helpful to me as an investigator. I encountered many instances that my applications were assigned by the CSR to a different institute or study section I did not requested. I wrote to argue many times without success. In a latest instance last year, I specifically requested to exclude a potential reviewer from reviewing my application in the Public Health Service (PHS) assignment request form who I believe is historically very biased and impartial to investigators of color. Yet CSR and my SRO still assigned my application(s) to this reviewer to review my application with nearly 2 pages’ critiques on my research strategy alone and a score 8 out of 9!

If the CSR encourages the investigators to use the Public Health Service (PHS) assignment request form, my suggestion is that the CSR and SRO should consider the investigators’ requests and concerns.

I’ve had similar experiences as the other commenters – multiple times I have submitted the form and then been assigned another study section with no strong rationale provided as to why, and it has been very difficult to get it changed (only successful about half of the time).

After working very hard on a grant for months and tailoring it to a specific audience (and having the salary of me and my team dependent on it), it is very disappointing to have a grant reviewed by a section that has different expectations and background knowledge, with little transparency provided throughout the process.

CSR appreciates information provided by investigators. The information is considered in making assignments to funding institutes, review groups, and in identifying conflicts of interest. However, requests cannot always be honored. There are many reasons for assignments made to groups other than those requested. For example, sometimes a request is made for assignment to a funding institute that does not participate in the funding opportunity announcement under which the application was submitted. In making assignments to review groups, investigator suggestions are considered but within the parameters of the published study section descriptions. The need to manage conflicts of interest also contribute to assignment decisions. Questions about funding institute assignment may be directed to the CSR Division of Receipt and Referral at [email protected] and questions about review group assignment should be directed to the assigned scientific review officer, identified in your eRA Commons account.

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This patent assignment is between  , an individual a(n) (the " Assignor ") and  , an individual a(n) (the " Assignee ").

The Assignor has full right and title to the patents and patent applications listed in Exhibit A (collectively, the " Patents ").

The Assignor wishes to transfer to the Assignee, and the Assignee wishes to purchase and receive from the Assignor, all of its interest in the Patents.

The parties therefore agree as follows:

1. ASSIGNMENT OF PATENTS.

The Assignor assigns to the Assignee, and the Assignee accepts the assignment of, all of the Assignor's interest in the following in the United States and its territories and throughout the world:

• (a) the Patents listed in Exhibit A ;
• (b) the patent claims, all rights to prepare derivative works, goodwill, and other rights to the Patents;
• (c) all registrations, applications (including any divisions, continuations, continuations-in-part, and reissues of those applications), corresponding domestic and foreign applications, letters patents, or similar legal protections issuing on the Patents, and all rights and benefits under any applicable treaty or convention;
• (d) all income, royalties, and damages payable to the Assignor with respect to the Patents, including damages and payments for past or future infringements of the Patents; and
• (e) all rights to sue for past, present, and future infringements of the Patents.

2. CONSIDERATION.

The Assignee shall pay the Assignor a flat fee of as full payment for all rights granted under this agreement. The Assignee shall complete this payment no later than .

3. RECORDATION.

In order to record this assignment with the United States Patent and Trademark Office and foreign patent offices, within hours of the effective date of this assignment, the parties shall sign the form of patent assignment agreement attached as Exhibit B . The Assignor Assignee is solely responsible for filing the assignment and paying any associated fees of the transfer.

4. NO EARLY ASSIGNMENT.

The Assignee shall not assign or otherwise encumber its interest in the Patents or any associated registrations until it has paid to the Assignor the full consideration provided for in this assignment. Any assignment or encumbrance contrary to this provision shall be void.

5. ASSISTANCE.

• (1) sign any additional papers, including any separate assignments of the Patents, necessary to record the assignment in the United States;
• (2) do all other lawful acts reasonable and necessary to record the assignment in the United States; and
• (3) sign all lawful papers necessary for Assignee to retain a patent on the Patents or on any continuing or reissue applications of those Patents.
• (b) Agency. If for any reason the Assignee is unable to obtain the assistance of the Assignor, the Assignor hereby appoints the Assignee as the Assignor's agent to act on behalf of the Assignor to take any of the steps listed in subsection (a).

6. NO LICENSE.

After the effective date of this agreement, the Assignor shall make no further use of the Patents or any patent equivalent, except as authorized by the prior written consent of the Assignee. The Assignor shall not challenge the Assignee's use or ownership, or the validity, of the Patents.

7. ASSIGNOR'S REPRESENTATIONS.

The Assignor hereby represents to the Assignee that it:

• (a) is the sole owner of all interest in the Patents;
• (b) has not transferred, exclusively licensed, or encumbered the Patents or agreed to do so;
• (c) is not aware of any violation or infringement of any third party's rights (or a claim of a violation or infringement) by the Patents;
• (d) is not aware of any third-party consents, assignments, or licenses that are necessary to perform under this assignment;
• (e) was not acting within the scope of employment of any third party when conceiving, creating, or otherwise performing any activity with respect to the Patents.

The Assignor shall immediately notify the Assignee in writing if any facts or circumstances arise that would make any of the representations in this assignment inaccurate. 

8. INDEMNIFICATION.

The Assignor shall indemnify the Assignee against:

• (a) any claim by a third party that the Patents or their creation, use, exploitation, assignment, importation, or sale infringes on any patent or other intellectual property;
• (b) any claim by a third party that this assignment conflicts with, violates, or breaches any contract, assignment, license, sublicense, security interest, encumbrance, or other obligation to which the Assignor is a party or of which it has knowledge;
• (c) any claim relating to any past, present, or future use, licensing, sublicensing, distribution, marketing, disclosure, or commercialization of any of the Patents by the Assignor; and
• (d) any litigation, arbitration, judgments, awards, attorneys' fees, liabilities, settlements, damages, losses, and expenses relating to or arising from (a), (b), or (c) above.
• (i) the Assignee promptly notifies the Assignor of that claim;
• (ii) the Assignor controls the defense and settlement of that claim;
• (iii) the Assignee fully cooperates with the Assignor in connection with its defense and settlement of that claim;
• (iv) the Assignee stops all creation, public use, exploitation, importation, distribution, or sales of or relating to the infringing Patents, if requested by the Assignor.
• (i) obtain the right for the Assignee to continue to use the infringing Patent;
• (ii) modify the infringing Patent to eliminate the infringement;
• (iii) provide a substitute noninfringing patent to the Assignee pursuant to this assignment; or
• (iv) refund to the Assignee the amount paid under this assignment for the infringing Patent.
• (c) No Other Obligations. The Assignor shall have no other obligations or liability if infringement occurs, and shall have no other obligation of indemnification or to defend relating to infringement. The Assignor shall not be liable for any costs or expenses incurred without its prior written authorization and shall have no obligation of indemnification or any liability if the infringement is based on (i) any modified form of the Patents not made by the Assignor, (ii) any finding or ruling after the effective date of this assignment, or (iii) the laws of any country other than the United States of America or its states.

9. GOVERNING LAW.

• (a) Choice of Law. The laws of the state of  govern this agreement (without giving effect to its conflicts of law principles).
• (b) Choice of Forum. Both parties consent to the personal jurisdiction of the state and federal courts in County, .

10. AMENDMENTS.

No amendment to this assignment will be effective unless it is in writing and signed by a party or its authorized representative.

11. ASSIGNMENT AND DELEGATION.

• (a) No Assignment. Neither party may assign any of its rights under this assignment, except with the prior written consent of the other party. All voluntary assignments of rights are limited by this subsection.
• (b) No Delegation. Neither party may delegate any performance under this assignment, except with the prior written consent of the other party.
• (c) Enforceability of an Assignment or Delegation. If a purported assignment or purported delegation is made in violation of this section, it is void.

12. COUNTERPARTS; ELECTRONIC SIGNATURES.

• (a) Counterparts. The parties may execute this assignment in any number of counterparts, each of which is an original but all of which constitute one and the same instrument.
• (b) Electronic Signatures. This assignment, agreements ancillary to this assignment, and related documents entered into in connection with this assignment are signed when a party's signature is delivered by facsimile, email, or other electronic medium. These signatures must be treated in all respects as having the same force and effect as original signatures.

13. SEVERABILITY.

If any one or more of the provisions contained in this assignment is, for any reason, held to be invalid, illegal, or unenforceable in any respect, that invalidity, illegality, or unenforceability will not affect any other provisions of this assignment, but this assignment will be construed as if those invalid, illegal, or unenforceable provisions had never been contained in it, unless the deletion of those provisions would result in such a material change so as to cause completion of the transactions contemplated by this assignment to be unreasonable.

14. NOTICES.

• (a) Writing; Permitted Delivery Methods. Each party giving or making any notice, request, demand, or other communication required or permitted by this assignment shall give that notice in writing and use one of the following types of delivery, each of which is a writing for purposes of this assignment: personal delivery, mail (registered or certified mail, postage prepaid, return-receipt requested), nationally recognized overnight courier (fees prepaid), facsimile, or email.
• (b) Addresses. A party shall address notices under this section to a party at the following addresses:
• If to the Assignor: 

• If to the Assignee: 
• (c) Effectiveness. A notice is effective only if the party giving notice complies with subsections (a) and (b) and if the recipient receives the notice.

15. WAIVER.

No waiver of a breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this assignment will be effective unless it is in writing and signed by the party waiving the breach, failure, right, or remedy. No waiver of any breach, failure, right, or remedy will be deemed a waiver of any other breach, failure, right, or remedy, whether or not similar, and no waiver will constitute a continuing waiver, unless the writing so specifies.

16. ENTIRE AGREEMENT.

This assignment constitutes the final agreement of the parties. It is the complete and exclusive expression of the parties' agreement about the subject matter of this assignment. All prior and contemporaneous communications, negotiations, and agreements between the parties relating to the subject matter of this assignment are expressly merged into and superseded by this assignment. The provisions of this assignment may not be explained, supplemented, or qualified by evidence of trade usage or a prior course of dealings. Neither party was induced to enter this assignment by, and neither party is relying on, any statement, representation, warranty, or agreement of the other party except those set forth expressly in this assignment. Except as set forth expressly in this assignment, there are no conditions precedent to this assignment's effectiveness.

17. HEADINGS.

The descriptive headings of the sections and subsections of this assignment are for convenience only, and do not affect this assignment's construction or interpretation.

18. EFFECTIVENESS.

This assignment will become effective when all parties have signed it. The date this assignment is signed by the last party to sign it (as indicated by the date associated with that party's signature) will be deemed the date of this assignment.

19. NECESSARY ACTS; FURTHER ASSURANCES.

Each party shall use all reasonable efforts to take, or cause to be taken, all actions necessary or desirable to consummate and make effective the transactions this assignment contemplates or to evidence or carry out the intent and purposes of this assignment.

[SIGNATURE PAGE FOLLOWS]

Each party is signing this agreement on the date stated opposite that party's signature. 

[PAGE BREAK HERE]

EXHIBIT A PATENTS AND APPLICATIONS

FORM OF RECORDABLE PATENT APPLICATION ASSIGNMENT

For good and valuable consideration, the receipt of which is hereby acknowledged, between  , an individual a(n) (the " Assignor ") and  , an individual a(n) (the " Assignee ") all of the Assignor's interest in the Assigned Patents identified in Attachment A to this assignment, and the Assignee accepts this assignment.

Each party is signing this agreement on the date stated opposite that party's signature.

ATTACHMENT A ASSIGNED PATENTS

Free Patent Assignment Template

Simplify the process of transferring patent rights for both buyers and sellers with a patent assignment agreement. document the ownership transfer clearly and efficiently..

Complete your document with ease

How-to guides, articles, and any other content appearing on this page are for informational purposes only, do not constitute legal advice, and are no substitute for the advice of an attorney.

Patent assignment: How-to guide

A company’s ability to buy and sell property is essential for its long-term life and vitality. Although it doesn’t take up physical space, too much intellectual property can burden a company, directing limited funds towards maintaining registrations, defending against third-party claims, or creating and marketing a final product. 

Selling unused or surplus intellectual property can have an immediate positive effect on a company’s finances, generating revenue and decreasing costs. When it does come time to grow a business, companies looking to purchase property (including patents and other inventions) to support their growth must be sure that the seller does have title to the desired items. A properly drafted patent assignment can help in these circumstances.

A patent assignment is the transfer of an owner’s property rights in a given patent or patents and any patent applications. These transfers may occur independently or as part of larger asset sales or purchases. Patent assignment agreements provide both records of ownership and transfer and protect the rights of all parties.

This agreement is a written acknowledgment of the rights and responsibilities being transferred as part of your sale. This will provide essential documentation of ownership and liability obligations, and you will be well on your way to establishing a clear record of title for all of your patents. 

Important points to consider while drafting patent assignments

What is a patent.

A patent is a set of exclusive rights on an invention given by the government to the inventor for a limited period. Essentially, in exchange for the inventor’s agreement to make their invention public and allow others to examine and build on it, the government provides the inventor with a short-term monopoly on their creation. In other words, only they can make, use, or sell that invention.

Are licenses and assignments different from each other?

Licenses are different from assignments. The individual who receives license rights from the patent holder isn’t gaining ownership. Rather, they’re getting assurance from the patent holder that they won’t be sued for making, using, or selling the invention. The terms of the license will vary from agreement to agreement and may address issues of royalties, production, or reversion. 

What are the different kinds of patent assignments?

A  patent assignment can take many forms. 

• It can be the transfer of an individual’s entire interest to another individual or company. 
• It can also transfer a specific part of that interest (e.g., half interest, quarter interest, etc.) or a transfer valid only in a designated country area. The exact form of the transfer is specific to the parties' agreement.

What is the role of the United States Patent and Trademark Office in patent transfer?

A patent transfer is usually accomplished through a contract, like the following written agreement form. However, after the parties have negotiated and signed their agreement, the transfer must be recorded with the  U.S. Patent and Trademark Office (USPTO) . The agreement will only be effective if this registration is made. Moreover, if the transfer isn’t recorded within three months from the date of the assignment, there can be no later purchasers. In other words, such patents are no longer sellable to a third party by the assignee if it isn’t recorded quickly and correctly.

Note that there is a fee for  recording each assignment of a patent or patent application.

What details should I add to my patent application?

Although you can adapt the document to suit your arrangement, you should always identify the patent(s) being assigned by their USPTO number and date and include the name of the inventor and the invention’s title (as stated in the patent itself). This is a requirement of federal law, and failure to follow it could invalidate your assignment.

What are the benefits of patent assignment?

The advantage of selling your invention or patent outright (and not simply licensing or attempting to develop and market it yourself) is that you’re guaranteed payment at the price you and the purchaser have negotiated. 

On the other hand, that one-time payment is all that you will ever receive for your property. You will no longer have the right to control anyone else’s use of your creation. 

By using it yourself or offering a temporary license, you retain the potential for future income. However, such income isn’t certain, and your opportunities are paralleled by risk. 

Before selling all of your rights in a patent or patent application, ensure this is the best (and most lucrative) approach for you and your company.

Is it necessary to do due diligence before buying a patent?

Provide valuable consideration to due diligence, and don’t agree without completing it. If you purchase a patent,  conduct searches with the patent office on the patents issued and online directories to ensure the seller has complete and unique rights in the offered property. Look for these:

• Has an application already been filed by another person or company? 
• What are the chances that this is a patentable item? 

Although your findings won’t be guaranteed, you may be protected as an “innocent purchaser” if disputes arise. 

You might also find critical information about the value of the patent. Consider hiring a patent attorney to help in your investigation. Comparing patents and applications often requires a specialized and technical understanding to know how useful and unique each one is.

What should I consider while selling a patent?

If you sell an invention or patent, ensure you own it. Although this may seem obvious, intellectual property ownership sometimes must be clarified. This may be the case if, for example, the invention was created as part of your employment or if it was sold or otherwise transferred to somebody else. A thorough search of the USPTO website for the publication number should be conducted before you attempt to sell your property.

Is reviewing and signing the patent necessary? 

Review the assignment carefully to ensure all relevant deal points are included. Don't assume certain terms are agreed upon if not stated in the document.

Once the document is ready, sign two copies of the assignment, one for you and one for the other party.

Get the assignment notarized by the notary public to reduce the challenges to the validity of a party’s signature or the transfer itself.

If you’re dealing with a  complex agreement for a patent assignment , contact an attorney to help draft an assignment that meets your needs. 

Key components to include in patent assignments 

The following provisions will help you understand the terms of your assignment. Please review the entire document before starting your step-by-step process. 

Introduction of parties

This section identifies the document as a patent assignment. Add the assignment effective date, parties involved, and what type of organization(s) they are. The “assignor” is the party giving their ownership interest, and the “assignee” is the party receiving it.

The “whereas” clauses, or recitals, define the world of the assignment and offer key background information about the parties. In this agreement, the recitals include a simple statement of the intent to transfer rights in the patent. Remember that the assignor can transfer all or part of its interest in the patents. 

Assignment of patents

This section constitutes the assignment and acceptance of patents and inventions. Be as complete and clear as possible in your description of the property being transferred.

Consideration

In most agreements, each party is expected to do something. This obligation may be to perform a service, transfer ownership of property, or pay money. In this case, the assignee gives money (sometimes called “consideration”) to receive the assignor’s property. Enter the amount to be paid, and indicate how long the assignee has to make that payment after the agreement is signed.

Authorization to a director

This section is the assignor’s authorization to issue patents in the assignee’s name. In other words, this tells the head of the patent and trademark office that the transfer is valid and that ownership is changing hands by the assignment.

If the assignment is being recorded after the USPTO has issued a patent number, add the patent application number here.

Assignor’s representations and warranties

In this section, the assignor is agreeing to the following terms:

• They’re the sole owner of the inventions and the patents. If there are other owners who aren’t transferring their interests, this means that the only part being transferred is the assignor’s part.
• They haven’t sold or transferred the inventions and the patents to any third party.
• They have the authority to enter the agreement.
• They don’t believe that the inventions and the patents have been taken from any third party without authorization (e.g., a knowing copy of another company’s invention).
• They don’t know if any permissions must be obtained for the assignment to be completed. In other words, once the agreement is signed, the assignment will be effective without anyone else’s input.
• The patents weren’t created while a third party employed the creator. In many cases, if a company employs an individual and comes up with a product, the company will own that product. This section offers assurance to the assignee that there are no companies that will make that claim about the patents being sold.

If you and the other party want to include additional representations and warranties, you can do so here. 

Assignee’s representations and warranties

In this section, the assignee is agreeing to the following terms:

• They have the authority to enter into the agreement
• They have enough funds to pay for the assignment 

No early assignment

This section prevents the assignee from re-transferring the inventions or patents or using any of them as collateral for loans until it has completely paid the money due under the agreement. 

Documentation

This clause is the assignor’s promise to help with any paperwork needed to complete an assignment, such as filing information about the assignment with the USPTO, transferring document titles, transferring paperwork for filing to foreign countries, etc. 

No further use of inventions or patents

This section indicates that after the agreement’s filing date, the assignor will stop using all the inventions and patents being transferred and won’t challenge the assignee’s use of those inventions or patents.

Indemnification

This clause describes each party’s future obligations if the patent or any application is found to infringe on a third party’s rights. Either the assignor agrees to take all responsibility for infringement, promising to pay all expenses and costs relating to the claim, or the assignor makes its responsibilities conditional, significantly limiting its obligations if a claim is brought. 

Successors and assigns

This section states that the parties’ rights and obligations will be passed on to successor organizations (if any) or organizations to which rights and obligations have been permissibly assigned.

No implied waiver

This clause explains that even if one party allows the other to ignore or break an obligation under the agreement, it doesn’t mean that the party waives any future rights to require the other to fulfill those (or any other) obligations.

Provide the assignor and assignee’s address where all the official or legal correspondence should be delivered.

Governing law

This provision lets the parties choose the state laws used to interpret the document. 

Counterparts; electronic signatures

This section explains that if the parties sign the agreement in different locations, physically or electronically, all the separate pieces will be considered part of the same agreement. 

Severability

This clause protects the terms of the agreement as a whole, even if one part is later invalidated. For example, if a state law is passed prohibiting choice-of-law clauses, it won’t undo the entire agreement. Instead, only the section dealing with the choice of law would be invalidated, leaving the remainder of the assignment enforceable.

Entire agreement

This section indicates the parties’ agreement that the document they’re signing is “the agreement” about transferring the issued patent. 

This clarifies that the headings at the beginning of each section are meant to organize the document and shouldn’t be considered operational parts of the note .  

Frequently asked questions

What is a patent assignment .

If you want to buy patents, the first step is to ensure the seller (original owner) owns the patent rights. The second step is the transfer of the patent owner's rights to the buyer. Patent assignments are agreements that cover both steps, helping the buyer and the seller with ownership records and quickly enabling transfer.

What are the requirements for patent assignment?

Here's the information you'll require to complete a patent assignment:

• Who the assignor is : Have their name and contact information ready
• Who the assignee is : Have their information available
• Invention info :  Know the inventor's name, invention's registration number, and filing date

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Intellectual Property Assignment Agreement

Safeguard the sale or purchase of assets with an intellectual property assignment agreement. Transfer the ownership of patents, trademarks, software, and other critical assets easily.

Patent Application Assignment

Transfer the ownership rights or interests in a patent application. A patent application agreement defines the terms of transfer, promotes collaboration, and mitigates risks.

Trademark Assignment

Simplify the buying and selling of trademarks with a trademark assignment agreement. Transfer intellectual property rights and ensure a fair and smooth transaction.

Trademark License Agreement

Ensure fair use of intellectual property with a trademark license agreement. Outline the terms of usage and compensation.

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FREE 51+ Assignment Forms in PDF | MS Word | XLS

FREE 51+ Assignment Forms in PDF | MS Word| XLS

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An assignment form is a legal document that aids in formally transferring ownership rights and benefits of a specified property from one party to another. But there are limits to what a person can assign or transfer to another. A person may not transfer a burden, duty, or detriment without a consenting agreement from the other party as it is not allowed by the law.

Moreover, the right or benefit can be a form of a gift, or it can be a paid contractual consideration such as money. And the right or benefit may also be vested or contingent, depending on the person/s who wanted the transferral. The persons involved need to discuss the process thoroughly to avoid any confusion. But you may ask, who are the persons involved then?

As they said, two heads are always better than one. The statement can highly apply to property assigning since it does not happen with only one person on board. Just like an agreement, an assignment of property needs two or three people to discuss and converse what will happen to the property and what are the conditions for it. But before anything else, who are these people involved with the property assigning?

There are three people involved during the assignment—the assignor, the assignee, and the third party. The assignor is the person in the original contract who is transferring their rights and benefits to a new owner. An assignee is a person receiving the rights and benefits from the previous owner or the assignor. And lastly, the third party is the individual or corporation that entered into the original contract with the assignor. Still, the third party may not always be applicable or present in an assignment.

During the assignment, the assignor should not solely decide about the rights involved because the assignee or the third party may not agree to it. Although the assignor has more decision-making rights for the assignment, he or she should still consult with the other parties involved. It might be a great idea to ask for their insight and permission to avoid violating any property policies.

When assigning rights, the assignor needs to have an assignment form on hand. The document serves to legalize the transfer of ownership in the eyes of the public and the local government. But what does the paper need to have inside? Here are the following elements and information that must be present in the document for it to become valid proof of the transfer process.

We often hear the casual interchanging of the terms assignment and inheritance , as if these are identical. The two words somewhat have similar definitions, but upon closer inspection, you see the elements that separate them apart. For one, in an assignment, the assignor delegates who he deems as worthy to receive his properties. The assignor can freely select anyone, even those outside of his kin. In contrast, an inheritance gets defined as when a deceased person’s assets get instantly passed on only to their family or loved ones. No other person outside of this setup might be able to receive the inheritance unless it was specified beforehand.

Assigning of properties is no children’s game. You need to make the right decisions, read up a few property laws, and the like. The transferral of the rights process might be a bit extensive, but making the assignment form does not need to be. We’ve outlined an easy four-step guide that will assure you of a smooth and convenient way of creating the document.

A conversation is the first step in the process. Call up the assignee and the third party and schedule a meeting with them so you can ask for their information, such as their names, contact information, and many more. You need to know who you are transferring your ownership rights to so you can place it in the document for legal matters.

Once the assignee and the third party gave their personal and contact information to you, the next thing to do is to start discussing legal matters. Talk to them about the terms and conditions of the assignment and the property. And then list down the things that all three of you agree to.

The aim of this how-to guide is convenience. So instead of making an assignment form from scratch, better download a template from the Internet. Premade templates are quite convenient since you need only to select one that you like and open it. The sections and contents are customizable and compatible with any type of software.

Once you have the information and the template on hand, start filling out the model. Make sure that all the data are in the right data fields, and check for any grammatical or contextual errors from time to time. Afterward, have it signed by you, the assignee, and the third party.

Most assignment cases present only physical properties like homes and vehicles. But these are cases where transactions such as loans are subject and amenable to an assignment. The assignor may assign rights to the loan, but this would then require a third party borrower to make repayments to the assignee. For example, a mortgage loan note issued by a third party borrower.

Assigning happens because the assignor wants to transfer his right to ownership of property. And thus, the assignor relinquishes any connections or benefits from the property. And once that happens, the assignor may no longer be held liable for whatever happens to the property.

Once the assignment form gets signed, and once the assigning occurs, the assignor cannot revoke it and take back his property anymore. Once the assignor gives up his rights, it can never be regained again, unless the assignee assigns it back to the original owner. However, donation assignments can be revoked.

Life is a journey of gain and loss. With that, people bring objects with them as they move in life. However, time will come when people will have to give up their rights to some properties. They might not have the financial capability to manage or keep it anymore. And so, opting to transfer the item with the aid of legal assignment forms might just be the better solution rather than discarding it. After all, the objects or properties helped the previous owner at some point in their lives. And through the assignment, the property might become useful again to the new owner.

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