how to print presentation with notes on canva

Printing Canva Presentation with Notes: Presentation Perfection

In the digital age, presentations have become an integral part of our professional lives. Among the various tools available, Canva stands out for its user-friendly interface and creative design options.

However, one question that often arises is: how to print Canva presentation with notes? This article will guide you through the process, ensuring you can share your ideas effectively and professionally.

Understanding Canva and Its Features

Before we delve into the specifics of how to print Canva presentation with notes, it’s important to understand what Canva is and the features it offers. Canva is a graphic design platform that allows users to create social media graphics, presentations, posters, and other visual content. It is available on web and mobile and integrates millions of images, fonts, templates, and illustrations.

Why Print Canva Presentation with Notes?

Printing a Canva presentation with notes can be incredibly beneficial. It allows you to have a physical copy of your presentation, complete with your thoughts and ideas. This can be especially useful during meetings or presentations where you may need to refer to your notes.

Step-by-Step Guide: How to Print Canva Presentation with Notes

Now, let’s get to the heart of the matter: how to print Canva presentation with notes. Follow these steps to ensure a smooth printing process:

• Prepare Your Presentation: First, ensure your presentation and notes are ready. You can add notes to each slide in the ‘Notes’ section.
• Download Your Presentation: Once your presentation is ready, click on the ‘Download’ button. Choose the ‘PDF Print’ option for the best quality.
• Print Your Presentation: Open the downloaded PDF file. Go to ‘File’ and then ‘Print’. Make sure to select ‘Print Notes Pages’ under the ‘Settings’ section.

Remember, before you print the entire presentation, it’s always a good idea to Print Test Page to ensure everything is in order.

Learning how to print Canva presentation with notes is a valuable skill that can enhance your presentation experience. With this guide, you can now easily print your Canva presentations with notes, ensuring you’re always prepared for any meeting or event.

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Frequently Asked Questions

Can i print my canva presentation with notes directly from the canva website.

No, currently Canva does not support printing presentations with notes directly from the website. You need to download the presentation as a PDF and then print it from your computer.

What should I do if my notes are not visible when I print my Canva presentation?

Ensure that you have selected the ‘Print Notes Pages’ option in the print settings. If the problem persists, check if your notes are properly added in the Canva presentation.

How can I ensure the best print quality for my Canva presentation?

When downloading your presentation from Canva, choose the ‘PDF Print’ option. This will ensure the highest quality for your printed presentation.

Hello, I'm Charles, the dedicated force behind PrintTester focused primarily on the realm of printer test pages. I come with a rich background in IT, and a distinct fascination with printers, which I channel into creating a platform that provides an invaluable resource to printer users globally.

My key objective is to offer user-friendly test pages that help diagnose and troubleshoot various printer issues. Over time, I have realized the importance of these test pages in maintaining the optimal performance of printers. This prompted me to focus my efforts on providing a range of test pages to suit diverse printing needs.

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• By Design Bundles
• 01 Sep 2021
• Canva Tutorials

How to Print in Canva

In this beginner Canva tutorial we'll show you how to print your design in 4 easy steps.

When you design for print, there are several things to consider. From choosing the right size of the canvas before the design process, to the color format, to matters of bleeding and crop marks and so on. It’s quite a broad topic so we won’t be discussing everything here. In this tutorial, we’re just going to go over the ways on how to prepare your Canva file for print.

Step 1 - Create or Open an Existing Design

We're going to use this thank you for your order template design from the Design Bundles Plus Membership that we have also used in our How to Use Canva Templates on iOS Device tutorial.

Step 2 - Prepare your Canva File to Print

When you're preparing a file for print, you need to account for the bleed area and make sure that all of your important elements fit within what is called the safety area.

So head over to the menu bar and click file> show margins. The design inside the margin is your safety area. Make sure that all of your text is within the safety line. It's ok if you don't have all the graphics or elements in the safety line but you want to make sure that everything you don't want to be cut off, especially the texts and logo is within the safety line.

After that, you're going to want to show your print bleed. A bleed is the border of broken lines that appear close to the edges of your design. Again, click file> show print bleed.

The bleed ensures that your print material doesn't print with a white line if you have a color background. Canva automatically extends the background beyond the dashed line when you click "show print bleed." So when your printer cuts the design, the bleed helps to account for the slight inaccuracies in printing.

Step 3 - Download Print Design

If you're now ready to down load your print design, click the download icon in the upper right of the menu bar, click on the dropdown arrow to scroll through the different file types. Make sure that you select PDF print.

Next, click the checkbox for crop mark and bleed > download.

Once the download button is clicked, the download will start. A notification will appear telling you that you've successfully saved/exported your design. Click on the Show in Folder button to access your design.

Step 4 - Print your design

Locate your downloaded PDF from your computer. Open it by double-clicking the thumbnail.

Click the printer button on your PDF viewer. You can also press Ctrl + P (Windows) or Command + P (Mac)on your keyboard.

Next, Select your personal printer’s model from the options and change your preferred print settings, then click print .

There you have it. Printing professional designs with your Canva designs with your home printer is easy-peasy. If you love creating social media graphics with Canva, you can created business to match.

We have tons of great Canva tutorials, make sure you don’t miss our guides on how to save design as a Canva Template and how to download Canva Files .

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How to Use Canva Presentations

Make visually appealing presentations that'll stand out among others using Canva.

Canva, a graphic design platform, is gaining a lot of traction as a design tool. Its basic premise – it’s just as easy to use for non-designers. You don’t need to be an expert in graphic designing to use Canva, and that is one of the main reasons behind its popularity.

With design becoming one of the hottest commodities for just about every field, Canva makes it accessible to everyone. Whether you’re an entrepreneur, a marketer, influencer, or a blogger, you can use Canva to make fetching content for social media, posters, graphics, design your own business cards even. If you’ve got even a little eye for design, Canva can help you cut down on the costs of hiring professional designers.

But did you know you can also use it to make just as engaging and stimulating presentations? Whether you want to make presentations for a professional environment or personal use (like a birthday surprise), Canva Presentations have got you covered. Let’s dive right into it!

Getting Started

Canva offers a web app you can immediately start using on your desktop without having to download anything. Unfortunately, the web app is your only option as there is no desktop app. So you need an internet connection to work with Canva as it stores all your work on its servers.

Canva also has a mobile app for iPhone and Android, which you can use on the go. But when getting started, using the web app is the best course of action.

Go to canva.com and create a free account. Click the ‘Sign Up’ button to create a new account.

You can sign up with your Google account, Facebook account, or your email address.

Canva has a freemium structure, so you can use it for free with limited features or get a Pro or Enterprise subscription for complete access. It also offers a 30-day free trial to its Pro features, so you can try it out before deciding whether you want to convert to a paid user.

Now, from the Canva home page, click the ‘Presentations’ button under the Design anything banner. If you can’t find the option, you can also search for ‘Presentation’ from the search bar.

There are plenty of size options to choose from when creating a presentation. Let’s stick with the standard size ‘1920 x 1080 px’ here.

One of the things that makes Canva so easy to use for everyone is the sheer number of templates. The assortment of templates in existence ensures that you’ll find something to match your needs. But if not, you can also start with a blank slate and create your presentation from scratch.

For this guide, we are selecting a template for the presentation. Before selecting a template, you can see what it has to offer by clicking the three-dot menu and selecting ‘Preview this template’.

Click ‘Use this template’ to select the template if you like it or go back and select another.

Editing the Presentation

The template will load into the editing interface. Canva has an eerily easy editing interface. Let’s navigate the interface first. Below the slide is the thumbnail view where you can see all the slides in thumbnails side by side.

To turn off the thumbnail view, click the on/ off toggle (arrow).

Click the grid view button to switch views.

The grid view is helpful when there are a lot of slides in your presentation. Using grid view, you can get an overview of them all. You can also rearrange the slides by dragging and dropping slides into a new position. Click the ‘Grid View’ button again to switch back.

Click the ‘Notes’ option to add notes to the presentation that you can use for reference while presenting.

The name of the presentation can be edited from the top-most toolbar.

Now, on the left is the toolbar that houses all the tools for editing the design elements in the presentation.

When you’re using a template, almost all of the elements can be selected and edited. You can delete an element, change color, font (for text). To select an element, hover over it. The part of that element will be highlighted in blue. Click it to select it.

Another toolbar will appear above the slide with editing options specific to the element you have selected. Depending on the element, you can change it’s color, font, font size.

When you click the color option, a palette for document colors will appear above, followed by available default colors. For free users, only limited color options are available. If you have a Brand Kit (available only for Canva Pro users), that palette will also appear here.

Click on the ‘Elements’ option on the left toolbar to add elements like photos, videos, graphics, audio, charts, etc. to your presentation.

To add photos, videos, or audio from your computer, click the ‘Uploads’ button. Then, click the ‘Upload media’ button to select content. Any media you previously uploaded will also be available here.

You can also add animations to individual elements or the entire page. Select an element and click the ‘Animate’ button.

‘Element animations’ will open. To switch to page animations, click the ‘Page Animations’ tab.

Presenting your Presentation

Once your presentation is complete comes the main part – presenting it. Canva offers a lot of options for your finished presentation. You can present it right from Canva or publish or download it for various platforms.

To publish it elsewhere or download it, click the ‘three-dot’ menu on the top-right corner.

A list of options will appear. You can download it onto your computer, or as a PowerPoint presentation, share a link to the presentation, publish it as a website, embed it on your website, and much more. You can also record it while presenting with a voiceover.

To present straight from Canva, click the ‘Present’ button.

Click the drop-down menu below ‘Type’ and select how you want to present it.

There are three options to choose from: ‘Standard’ – where you present at your own pace, ‘Autoplay’ – where the presentation advances automatically, and ‘Presenter View’ – where you can view your notes and upcoming slides, but the rest of the people cannot. Presenter View is best used when you’re presenting on a projector.

After selecting the type, click the ‘Present’ button.

Bonus Tips for your Presentation

While presenting the presentation on Canva, you can add special effects to enhance the performance with some keyboard shortcuts. All you need to do is press the associated key with each effect to bring it into action. Press the same key to stop it. You can also press multiple keys to add 2 or more special effects. With these effects, your presentation is bound to stand out to your audience and be memorable.

Drumroll : Add a drumroll before a slide by pressing the key ‘D’ before a big reveal.

Confetti : Add a shower of confetti to celebrate something with the key ‘C’ .

Countdown : Add a countdown from ‘1-9’ by pressing one of the keys.

Quiet : Bring a 🤫 emoji to screen to hush your audience with the ‘Q’ key.

Bubbles : Press down the ‘O’ key to bring bubbles on the screen.

Blur : Build tension and add drama to the atmosphere by blurring the screen with the key ‘B’.

Presentations are a huge part of professional life, whether you’re presenting to your clients, doing a webinar, promoting your brand, to name a few. With Canva, you can make presentations that’ll leave a long-lasting impact but won’t take long to make.

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How to Add Presenter Notes in Canva

Home » Blog » How to Add Presenter Notes in Canva

Founder of CanvaTemplates.com & Professional Graphic Designer

Jake Tucker

Canva Templates is reader supported. When you buy through links on our site, we may earn an affiliate commission. Learn more

Canva is a popular graphic design tool that allows users to create stunning presentations quickly and easily. One of the key features of Canva is the ability to add speaker notes to presentations. Speaker notes are essential for presenters to stay on track and provide additional information to their audience. With Canva, adding presenter notes is a breeze.

To add presenter notes in Canva, users can simply open their presentation and click on the “Presenter View” button. This will open a new window that displays the presentation in standard view, while the presenter view displays page notes and upcoming slides. Users can then type in their notes for each slide and even resize the page notes to fit their needs. Presenter view also allows users to move through the slides and see how their notes will appear to the audience.

Overall, adding presenter notes in Canva is a straightforward process that can greatly enhance the effectiveness of a presentation. By using this feature, presenters can stay organized, on track, and provide valuable information to their audience.

Understanding Canva

Canva is a graphic design platform that allows users to create various types of designs, including presentations, social media graphics, posters, and more. It is a cloud-based software that provides an easy-to-use interface, making it accessible to users of all skill levels.

Canva offers a wide range of templates, graphics, and fonts that users can use to create their designs. It also allows users to upload their own images and fonts to customize their designs further. Canva has a drag-and-drop interface, which makes it easy for users to add and move elements around their designs.

One of the unique features of Canva is its collaboration tools. Users can invite others to collaborate on their designs, making it easier for teams to work together. Canva also has a comment and feedback feature, allowing team members to leave feedback on specific elements of a design.

Canva offers both free and paid plans. The free plan provides access to basic features and templates, while the paid plans offer more advanced features and access to a larger library of templates and graphics.

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The Importance of Presenter Notes

Presenter notes are an essential part of any presentation as they help the presenter to stay on track and deliver a clear message to the audience. They serve as a guide for the presenter, helping them to remember important points and key messages that they want to convey to their listeners.

Presenter notes can also help to reduce anxiety and nervousness that a presenter may feel when delivering a presentation. Having a clear set of notes can give the presenter confidence and help them to feel more in control of the situation.

Additionally, presenter notes can be used to provide additional information to the audience that may not be included in the presentation slides. This can be particularly useful when presenting complex or technical information, as it allows the presenter to provide more detailed explanations without cluttering the slides with too much text.

Overall, presenter notes are an important tool for any presenter looking to deliver a clear, concise, and engaging presentation. By taking the time to create detailed and well-organized presenter notes, presenters can ensure that they are fully prepared to deliver a successful presentation that resonates with their audience.

Getting Started with Canva

Creating an account.

To get started with Canva, users need to create an account. The process is simple and straightforward. Users can sign up using their Google or Facebook account, or they can create an account using their email address. Once the account is created, users can start using Canva’s features right away.

Navigating the Interface

Canva’s interface is user-friendly and easy to navigate. The dashboard displays all of the user’s designs, and they can create new designs by clicking on the “Create a design” button. Users can choose from a wide range of templates, including social media posts, presentations, posters, and more. They can also create custom designs by selecting the appropriate dimensions.

Canva’s toolbar is located on the left side of the screen and contains all of the necessary tools for creating designs. Users can add text, images, videos, and other elements to their designs by dragging and dropping them onto the canvas. They can also customize the design by changing the font, color, and other attributes.

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How to Create a Presentation in Canva

Canva is a powerful tool for creating stunning presentations that capture your audience’s attention. Whether you’re presenting to a small group or a large audience, Canva has everything you need to create a professional and engaging presentation. In this section, we’ll walk you through the steps to create a presentation in Canva.

Choosing a Template

The first step in creating a presentation in Canva is to choose a template. Canva has a vast library of templates to choose from, including templates for business presentations, educational presentations, and more. To choose a template, click on the “Presentations” tab on the Canva homepage and select the template that best fits your needs.

Adding Text and Images

Once you’ve chosen a template, it’s time to start adding your content. Canva makes it easy to add text and images to your presentation. To add text, simply click on the “Text” tab on the left-hand side of the screen and select the font and style you want to use. To add images, click on the “Uploads” tab and select the image you want to use.

Customizing Design Elements

Canva allows you to customize every aspect of your presentation, from the background to the font to the layout. To customize design elements, click on the element you want to change and use the tools on the left-hand side of the screen to make your changes. You can change the color, size, and position of any element in your presentation.

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Adding Presenter Notes in Canva

When creating a presentation in Canva, adding presenter notes is a great way to keep your thoughts organized and ensure that you don’t forget any important points. Here are the steps to add presenter notes in Canva:

Accessing Presenter View

To access presenter view in Canva, click on the “Present” button located in the top right corner of the screen. From there, you can choose “Presenter view” to open two windows. The audience window shows the design in standard view, while the presenter window shows the current slide, as well as any notes you’ve added.

Writing Effective Notes

When writing presenter notes, it’s important to keep them brief and to the point. Use bullet points to break up your thoughts and make them easier to read. You can also use bold text to highlight key information. It’s also a good idea to practice your presentation beforehand, so you can make sure your notes are clear and concise.

Using Notes During Presentation

During your presentation, you can use the presenter window to refer to your notes as needed. To advance to the next slide, simply click the right arrow on your keyboard or click the screen. If you need to go back to a previous slide, you can use the left arrow on your keyboard or click the screen.

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Tips for Effective Presenter Notes

Presenter notes are an essential element of any presentation, and they play a crucial role in helping the speaker deliver an effective and engaging presentation. Here are some tips for creating effective presenter notes in Canva:

Keep it concise: Presenter notes should be brief and to the point. Avoid using long sentences and paragraphs. Instead, use bullet points and short phrases to convey your message.

Use visuals: Visuals are a great way to enhance your presenter notes. Use images, charts, and graphs to illustrate your points and make them more memorable.

Use keywords: Use keywords and phrases in your presenter notes that will help you remember your key points and keep you on track during your presentation.

Practice, practice, practice: Practice delivering your presentation with your presenter notes. This will help you become more familiar with your notes and make it easier to deliver your presentation smoothly.

Customize your notes: Customize your presenter notes to fit your presentation style and audience. Use language and examples that your audience will understand and relate to.

By following these tips, you can create effective presenter notes that will help you deliver a successful presentation in Canva.

Troubleshooting Common Issues

When adding presenter notes in Canva, users may encounter some common issues. In this section, we will discuss some of these issues and their possible solutions.

Missing Notes

One issue that users may encounter is missing notes. This can happen if the user accidentally closes the notes window without saving or if there is a glitch in the system. To resolve this issue, users should ensure that they save their notes regularly and check that they are still visible before closing the window. If the notes are still missing, users can try logging out of their account and logging back in to refresh the system.

Formatting Errors

Another common issue is formatting errors. This can happen if the user copies and pastes text from another source or if there is a glitch in the system. To avoid formatting errors, users should type their notes directly into the notes window and avoid copying and pasting. If formatting errors still occur, users can try clearing their browser’s cache and cookies or using a different browser.

Saving and Retrieving Notes

A third issue is saving and retrieving notes. This can happen if the user forgets to save their notes or if there is a glitch in the system. To avoid losing notes, users should save their notes regularly and check that they are still visible before closing the window. If notes are lost, users can try retrieving them from the Canva trash bin or contacting Canva customer support for assistance.

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How to Create Presentations in Canva

Parth Shah is an evergreen freelance writer covering how-tos, app guides, comparisons, listicles, and troubleshooting guides on Android, iOS, Windows, Mac, and smart TV platforms. He has over five years of experience and has covered 1,500+ articles on GuidingTech and Android Police. In his free time, you will see him binge-watching Netflix shows, reading books, and traveling.

Canva recently introduced new tools to create docs, whiteboards, videos, websites, and presentations. As such, you no longer need to rely on traditional software solutions like Google Slides, PowerPoint, or Keynote to create an upcoming business presentation. You can easily create presentations in Canva using its familiar suite of editing tools.

Canva offers real-time collaboration, several export options, a present tool, AI add-ons, and much more to make a professional PPT. Canva also lets you make instant presentations with pre-filed slides. Without further ado, let’s get started.

Pick Up an Aspect Ratio and Template

Before you start, make sure to pick a relevant aspect ratio for your presentation. If it’s a traditional PPT, go with a 16:9 aspect ratio. If you plan to show your PPT on mobile, use the 9:16 aspect ratio.

Tablet users can start with a 4:3 aspect ratio. Canva also offers some ready-to-use templates to get started. We highly recommend starting with a template to save some time.

You can also filter templates via style, theme, feature, and color. For example, you can check company, marketing, corporate, marketing, school, and other templates. Most templates are free to use, while some may require a Canva Premium subscription.  

Under templates, you also find an option to create instant presentations. You can enter a prompt and check Canva’s suggestions to get started.

Customize a Page With Editing Features

Once you pick up a template, you have the option to add all pages to your presentations. You can click ‘Apply all pages’ and check every slide at the bottom. You can always select a slide and hit delete to remove it from your presentation.

Canva lets you change every aspect of the template with different text styles, filters, and image editing tools. You can change color, tweak transparency, copy style, and more.

We suggest spending some time with editing tools to customize your Canva presentation and add some personal touches.

Add Graphics, Stickers, and Images

Your presentation will not seem as interesting without graphics, stickers, images, and videos. Unlike Google Slides or PowerPoint, you don’t need to import media files to Canva to complete your slides. You can easily add relevant elements from the sidebar.

Step 1: Open a slide in your Canva presentation.

Step 2: Select Elements from the sidebar. Add graphics, icons, stickers, tables, videos, and more.

Step 3: You can explore the AI image generator and turn your creative ideas into images and videos with a single click.

You can add simple descriptions and even turn generated images into videos. Canva also offers a long list of graphics packs in several categories. The possibilities are endless here. It’s up to you to make a compelling slide using useful tools.

Tweak Page Animation

Once you create a page, tweak its animation to make a smooth transition between pages.

Step 1: Select a slide in Canva.

Step 2: Click Animate at the top.

Step 3: Check basic, exaggerated, photo movement, and other animation types from the left sidebar.

You can also tweak the animation intensity, which is great.

Add Presenter Notes

Do you plan to present your Canva PPT on a video conference? You can add notes to each slide so they appear during the Presenter view (more on that later).

When you create a PPT, select a slide and hit Notes at the bottom. Enter your notes that you want to remember or talk about during a video meeting.

Collaborate and Edit in Real Time

Similar to Google Slides and Microsoft PowerPoint, Canva lets you share and edit a presentation in real time. You can take inputs from your colleagues and create a share-worthy presentation in no time.

Step 1: When you are done making changes to your presentation, click Share at the top.

Step 2: Enter people, groups, or your team. Expand the collaboration link menu and select Anyone with the link.

Step 3: Expand the permission menu and select Can edit.

You can also share a link with view or comment-only permission. Select the Copy link and share it with your co-workers.

Enable Presenter View

Presenter view is a thoughtful touch from Canva to give presentations over a Google Meet or Teams call.

You can open a presentation in Canva and select Present at the top. Click Presenter View and check two windows opening up on your computer.

One window shows your presentation with notes open on the sidebar. Another window displays the current slide you are sharing with others over a call.

Download and Share Your Presentation

As expected, Canva gives several options to share and export your presentation. When you complete your presentation, click Share in the top-right corner and expand Download.

You can convert a presentation to PDF, PPTX (Microsoft PowerPoint compatible), MP4, JPG, PNG and SVG formats. Check our dedicated post if you wish to print your Canva presentation .

Use Canva Like a Pro

Canva has done a solid job, granting users access to rich tools to create a convincing presentation. We can’t wait to see how the Australian startup enhances our PPT experience with AI features in the future. Speaking of which, we would love to see a feature similar to ‘Design Ideas from Microsoft PowerPoint’ on Canva. Do let us know if you use Canva for presentations in the comments below.

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Last updated on 07 January, 2024

The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.

The article above may contain affiliate links which help support Guiding Tech. The content remains unbiased and authentic and will never affect our editorial integrity.

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How to Add Notes to Canva Presentation and Open It in Slideshow

Creating an engaging and informative presentation is key to captivating your audience. While well-designed slides are important, notes and speaker remarks are equally as essential.  Notes allow you to provide additional context, instructions, and insights directly to yourself or other presenters.

With  Canva , you can easily add notes to your presentations right within the editor.  These notes won’t be visible to your audience, but will be invaluable for your own use or for other speakers.

Method 1: Use the Notes Panel

For more detailed notes, use the  Notes panel  located on the left side of the editor. This is where you can write longer notes that will be viewable in Presenter View :

Method 2: Use the Add Comment Tool

The easiest way to add simple notes is using the “Add comment” tool.  This allows you to insert notes directly on specific slides:

How to Access Notes During Presentation

Once you’ve added notes to your Canva presentation, you’ll need to access them as you present:

How to Download Presentation with Notes

If you need a copy of your presentation with notes included, Canva makes it easy. Just click “Share”, then click “Download” and select “PDF Print”. Check the box for “Include notes” and finally, click “Download”.

How do I add a sticky note in Canva?

How do i make my canva slides look professional.

To make your Canva slides look professional, use Canva’s professional presentation templates. These templates come with perfectly curated images and texts set on ready-made slides, which you can customize to suit your needs.

How do I add text in Canva?

How do i share a canva presentation with zoom notes, about the author, related posts, how to download canva presentation with animation, how to duplicate canva slide, how to download canva slide, how to add background music to canva presentation.

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How do I save or share my Canva slide deck WITH the notes?

Hi! Does anyone know how I can save a Canva presentation PDF or share it to INCLUDE the notes/annotations added to the side? Whichever way I try to share/save it the notes don't go with it.

Thanks in advance!

edit i'm dumb and just saved it as a ppt.