cover letter recommendation letters

How to Write a Letter of Recommendation [With Tips & Template]

Every now and then, applying for a position will require that you also submit a letter of recommendation. 

Or, maybe, a coworker will ask you to write a recommendation letter for their new job application.

If you're not certain how to go about it, don't worry - nothing about recommendation letters needs to be complicated. Especially once you learn the nitty-gritty of the topic. 

This is exactly what this article is here to teach you!

What is a Recommendation Letter?

What should a letter of recommendation include.

• How to Write a Letter of Recommendation

3 Types of Recommendation Letters

• How to Ask For a Recommendation Letter
• Recommendation Letter Template

A letter of recommendation is a formal document confirming and recommending a person’s work, skills, or academic performance and potential. 

Typically, a recommendation letter is required for: 

• University admissions
• Fellowships or internship positions
• Job applications
• Volunteering opportunities

You should ideally write a recommendation for someone whose abilities and work ethic you are familiar with - for example, a colleague, student you taught, your employee, or someone you supervised at work.

Similarly, if you’re the one asking for a recommendation letter, you should ask someone who can attest to your professional or academic abilities. 

The types of recommendation letters are:

• Academic recommendation letters.
• Employment recommendation letters.
• Character recommendation letters.

Here’s what each type of recommendation letter is about:

#1. Academic Recommendation Letters

Academic recommendation letters are typically required to be submitted by students during the admission processes of graduate and undergraduate schools. 

Generally, each prospective student is requested to submit up to three references, which can be written by any education professional familiar with the candidate’s academic background. 

Academic reference letters include:

• Recommendation letter for undergraduate/graduate school
• Recommendation letter for a scholarship
• Recommendation letter for a fellowship program

#2. Employment recommendation letters 

This type makes up the most popular type of recommendation letter.

Sometimes, employers can ask you to submit up to 3 recommendation letters as part of your job application.

More often, though, a recruiter might ask you for recommendation letters if they already like your resume and want to learn more about you. 

Employment recommendation letters are written by former - or current - coworkers, employers, or supervisors.

If you can choose, pick someone with more years of experience than you. After all, the more senior they are, the more weight their recommendation carries.

Employment recommendations include: 

• Recommendation letter for a coworker
• Recommendation letter for a (former) employee

#3. Character recommendation letters

Character recommendation letters, also known as personal references, are used to describe an individual’s personality by someone who knows them well, including close friends, coworkers, or employers. 

Personal references serve many purposes, the primary ones being court cases dealing with criminal issues such as drunk driving offenses, or legal situations such as child adoption procedures. 

It is not uncommon, however, to have a potential landlord or even immigration officials ask for a personal reference. 

Personal references include: 

• Recommendation letter for a friend
• Recommendation letter for a tenant
• Recommendation letter for a patient

Recommendation letters follow a particular format and layout that make writing them significantly easier. 

In this section, we’ll cover how to do each the right way, starting with:

Letter of Recommendation Format

A letter of recommendation includes the following sections: 

• The salutation ; if you are addressing someone whose name you know or writing a personal recommendation letter, the salutation can be addressed to “Dear Mr./Mrs./Dr. Smith.” Otherwise, you may use the generic “to whom it may concern.”
• The introduction , which first and foremost includes your statement of recommendation (i.e. “ it is my pleasure to recommend… ”). It is common to also briefly state who you are and what your expertise is.
• The overview, or a description of the applicant’s top skills, attributes, and strengths.
• A personal story describing more of the applicant’s skills and qualifications.
• The closing statement , or the final call for action, is where you encourage the recruiter to contact you if additional information is needed.
• The signature , where you repeat your name and include your full contact information.

Letter of Recommendation Layout 

When it comes to the layout of the recommendation letter, all you need to do is follow some basic formatting rules. Here are the most important ones: 

#1. One page length. This rule applies to resumes too, but it’s even more essential for the recommendation letter. Recruiters go through hundreds of them, so chances are they appreciate concise, to-the-point letters that don’t waste their time. And besides, a good recommendation letter doesn’t have to be an essay to get the recruiter ‘hooked’ - especially if you follow the above format. 

#2. Single-spaced lining, with space between paragraphs . This also keeps your reference letter within the limit by shortening the text. 

#3. Traditional font. Don’t go for something too creative - pick a classic that works. We recommend Times New Roman, Calibri, Arial, Ubuntu, Roboto or Overpass.

#4. 1” margins on all sides . This creates enough white space around the margins and makes the letter easy to read. Additionally, the text should be aligned to the left - although this is a standard alignment for most documents.    

#5. 10-12pt font size . This is the font size range that makes the document easy to read. Adjusting the font size is another good way to keep your recommendation letter within the length limit.

Recommendation letters usually follow similar layout rules as resumes. Learn more about font size and style from our article on the best resume font, size, and format . 

Recommendation Letter Template 

Struggling to write a recommendation letter? 

Just follow our tried-and-tested template! 

To whom it may concern: 

[Recommend the referee for the position they are applying for.]

[Briefly introduce yourself and state your position/ job title , as well as your work experience .]

[Tell how you know the referee and describe their top skills, qualifications, and strengths.]

[Share a personal story with the referee where you highlight their strong points and key achievements .]

[Add a few more of the applicant’s skills and positive traits, preferably fitting the job description.]

[Show your availability to provide additional information for the referee if needed.]

Best Regards

[Your full signature and contact information]

How to Ask for a Recommendation Letter 

Need to ask someone for a recommendation letter? Here’s what you need to know.

The go-to person for your recommendation letter will depend on the type of reference you’ll need. 

For example, if you need an employment recommendation letter , your top choices should involve people who are familiar with your work ethic and professional abilities, but with whom you’ve also had a positive professional relationship. For example:

• Your team lead
• Department head
• CEO of the company
• Direct manager
• A coworker you’ve worked with together on a project

If you are a recent graduate with little work experience, you can ask a mentor or college professor to write you a professional reference. 

In case you need an academic recommendation letter , consider asking a professor with whom you’ve worked closely and can positively attest to your academic potential and achievements.

Your thesis advisor, for example, would make a good choice to ask for an academic reference. If you never wrote a Bachelor’s or Master’s thesis, any professor who knows you as more than just a face in a sea of students should do the trick. 

Finally, keep the following in mind when the time comes to ask for a recommendation letter: 

• Whoever you end up asking, talk to them about it in advance . Then, follow up with a formal email that should contain all reference-related information, such as the submission details and deadline. The email can also include a description of what you’re currently doing (professionally, academically, or independently), what qualifies you for the position, and some relevant skills, achievements, or noteworthy facts.
• If you’re asking for a professional recommendation letter, make sure to also include your resume and the job description in the follow-up email. This way, the person writing the letter will know more about you and your new position and will be able to write a more relevant recommendation by tailoring your skills to the job, or by mentioning some of your (relevant) achievements.
• Notify the contacts you’ll be asking - considering that in most cases recruiters ask for up to three recommendation letters - at least two weeks in advance. This will give them enough time to prepare and write a good recommendation letter. This is especially important for academic references because professors are usually writing several recommendation letters simultaneously.
• Consider attaching a recommendation letter template such as the one provided in this article to your email. The template will considerably ease or guide them through the process of writing the letter.
• Follow up by sending thank you notes to everyone who writes you a recommendation letter. Sending a letter of appreciation is a courtesy act that will let them know you are grateful for the time and effort they took to recommend you positively.

If you’re also looking to update your resume or create one, head over to our guide on how to write a resume in 2024 !

5 Tips on How to Write a Letter of Recommendation

There’s more to writing a recommendation letter than just following the layout instructions or sticking to the format.

We’re referring to content quality, which happens to be the trickiest part of the process. 

In this section, we’ll teach you how to write a recommendation letter that will impress the recruiter and help your referee!

Tip #1. Write an Attention-Grabbing Introduction  

First things first - the introduction.

This is where you need to grab the reader’s attention and get them interested in reading the recommendation letter. 

How to go about it? Before formally (and briefly) introducing yourself, aim to write an attention-grabbing recommendation statement, instead of a generic one the recruiter probably knows by heart already. 

Let’s explain this more practically: 

Dear Mr. Smith, 

I am pleased to recommend Sarah McKay for the Communications Assistant position.

Nothing wrong with this introduction at first glance, right? It’s a standard way of opening a recommendation letter after all. 

Well that’s exactly what’s wrong with it - it’s way too common. No, this probably won’t get your application disqualified, but it won’t impress the recruiter either.

Want yours to strike the right note? Try something like this instead:

Dear Mr. Smith,

I am sincerely glad to be the one recommending Sarah McKay for the Communications Assistant position.

This recommendation statement is not significantly different from the previous one, except for one thing: it gives the reference letter a head start by implying that recommending Sarah is an honor. And that’s more likely to get the recruiter’s attention - or, at least, curiosity. 

In case you’re struggling to come up with an attention-grabbing introduction, simply mention one of the following points, and you’re good to go: 

• A little-known fact about the candidate. 
• Your general consideration of the candidate’s qualities.
• A remarkable achievement or award the candidate might have won.  

Tip #2. Establish a Meaningful Relationship With the Candidate 

All recommendation letters explain what the relationship with the referee is before listing their skills and qualifications. 

To make the recommendation more meaningful, you should show the recruiter you are just the right person to attest to the candidate’s abilities. And that’s not something you can convey by simply stating how you know them. Take the following example:   

I have taught Jake Political Science for four years. 

Does this example tell the recruiter how you know the applicant? Sure, it does. 

But it does so in a boring way and without establishing a convincing relationship with them. For all the recruiter knows, Jake is just one out of a thousand students you’ve taught over the years.

It has been a pleasure for me to teach Jake for four years and guide him through his remarkable Bachelor’s thesis in Conflict Resolution.

Notice the difference? This example specifies the writer is Jake’s thesis advisor, which makes the recommendation all the more meaningful. 

Tip #3. Tailor Your Recommendation to the Application 

Want to put in the extra effort and make sure your referee truly stands out?

Tailor the recommendation letter to the job / university program they’re applying for.

Tailoring your letter to the candidate’s application is easiest when you’re recommending someone for employment (you can just check the job requirements), but it works for any type of recommendation (incl. academic). All you need to do is match the referee’s skills and strengths to whatever they’re applying for. 

Let’s assume, for example, that you’re recommending a co-worker for a marketing manager position.

Some of the job requirements are: 

• +5 years of professional experience in marketing
• Experience developing marketing campaigns 
• Excellent communication skills 
• Project-management and multi-tasking skills 

To tailor your recommendation to the job requirements, all you need to do is mention them as your referee’s best qualities. For example: 

Even after seven years working together, Ema’s skillful way of effectively communicating with clients and co-workers alike doesn’t cease to amaze me. It only comes second to her multi-tasking abilities, which I’ve witnessed throughout the many marketing campaigns we have developed and managed. 

As you can see, there’s not much to it. 

All you need to do is check the job requirements, pick several skills and qualifications, and make them part of your referee’s top skills, strengths, or personality traits.  

Tip #4. List the Candidate’s Achievements 

Mentioning some of the candidate’s achievements is another great way to help your referee really stand out.

After all, skills, strengths, and character traits are awesome, but they can also come across as meaningless if you can’t back them up with facts. 

What do we mean by this?

Let us explain:

Here’s how a typical personal story in a recommendation letter looks like:

I came to truly appreciate Eric’s work ethic, passion, and attention to detail the first time I assigned him to do a report on child trafficking. Eric was respectful of journalistic ethics but also willing to chase the story relentlessly, believing in its value and importance. 

Sure, this is a perfectly acceptable personal story. 

However, it doesn’t do much more than just list the referee’s skills, traits, and work experience through a subjective lens. 

What we’re saying is, it doesn’t really sell the candidate.

Now, let’s compare it to the following:

Eric’s ability to chase after difficult stories first became apparent when I assigned him a report about child trafficking. Despite the challenging topic, Eric not only pulled through but achieved more than expected by a) identifying a trafficking ring that put more than 50 minors into forced begging, b) interviewing 10 of the older minors and managing to bring that trafficking network down once the reportage went public and c) increasing the TV Channel’s ratings by 40% in 3 weeks. 

By mentioning those achievements, your account of the candidate’s experiences is a lot more “factual,” as well as impressive for the recruiter.

Not sure which achievements to include? Check out these 101+ achievements to list on your resum e !

Tip #5. Polish Up Your Recommendation Letter

Finally, here’s 5 more simple tips to get your recommendation letter ready:

• Maintain positive rhetoric . At no point throughout your reference letter should the recruiter sense a hint of doubt regarding the applicant’s skills and qualifications.
• Don’t overdo the positivity. Extremes are never good - which means being overly positive might also come across as a bit suspicious or weird (even if everything you're saying is true). 
• Follow the submission instructions . A bunch of employers, but also educational institutions, will provide instructions on how to submit the recommendation letter. We recommend you ask the candidate to double-check them and give you a heads up, because if you submit the recommendation letter wrong, the candidate might lose their chance.
• Use a business tone . Even when you’re being creative, your writing tone should maintain a business tone - polite, and as formal as possible.
• Mind your grammar and spelling . This is another tip that goes for all things application-related. You won’t compromise the referee’s chances with a typo, but your recommendation won’t matter much either if it’s filled with simple grammar/spelling mistakes. Run your letter through a grammar and spell-check app once you’re finished with it, just to be on the safe side of things.

Recommendation Letter FAQ

Still have some questions on how to write a letter of recommendation?

Find your answers below!

1. What is a professional letter of recommendation?

A professional letter of recommendation - also called an employment recommendation letter - refers to an official document that is typically required when you apply for a job and which describes the applicant’s professional skills, experiences, and qualifications. 

Professional letters of recommendation are typically written by current or previous employers or supervisors. A coworker can also write you a professional letter of recommendation, but it’s not as optimal as a coworker is not really an authority figure (and might just be a friend doing you a favor instead of being honest).

2. What should be written in a letter of recommendation?

Letters of recommendation generally follow the following format: 

• A formal salutation
• An introduction (which includes a recommendation statement and your professional title)
• An overview of some of the applicant’s skills, strengths, or qualifications, which you can tailor to the application
• A personal story where you can mention some of the applicant’s achievements
• A closing statement and call for action
• A signature , with your contact information

3. Who should I ask for a letter of recommendation?

If you’re asking for an academic letter of recommendation, you can ask:

• Current or former professors
• Academic mentors
• Thesis advisors

If you’re asking for a professional recommendation letter, though, you can ask:

• Current or former employers
• A supervisor or professional mentor
• Former professors
• Experienced coworkers

4. How do you start a recommendation paragraph?

To keep the recruiter reading your recommendation letter interested, you should start with an attention-grabbing introduction - specifically, an interesting recommendation statement. 

This statement is the opening sentence of the letter and it should optimally express your conviction to recommend the applicant in a non-generic way. 

If you’re struggling with coming up with something creative, just start with one of the following:

• A little-known or impressive fact about the candidate
• Your general consideration of the candidate’s qualities
• A remarkable achievement, or an award the candidate might have won

5. How do you end a letter of recommendation?

A letter of recommendation concludes with a call to action or a request towards the recruiter   showing your availability and willingness to provide additional information if needed. After mentioning that you remain available to discuss the candidate’s qualifications, you may finalize the letter with your signature - your name, title, and company.

Key Takeaways 

And that’s a wrap! We hope this article will make the process of writing a recommendation letter easier for you. 

Let’s go over some of the main points we covered: 

• A letter of recommendation is a formal letter confirming and recommending a person’s work, skills, or academic performance and potential.
• Recommendation letters follow a particular format and layout. The format typically consists of 1) the letterhead and full contact information, 2) a salutation, 3) an introduction, 4) an overview, 5) a personal story, 6) a closing sentence and 7) your signature.
• The three types of recommendation letters are employment, academic, and character recommendation letters.
• Who to ask for a recommendation letter depends on the type of reference you need. As a rule of thumb, pick someone who knows your skills and strengths well and whom you’ve had a positive experience (professional or academic) with.

Related Articles

• How to List References on a Resume [w/ Examples]
• How to Address a Cover Letter in 2023
• Motivation Letter Writing Guide + Examples for 2023

To provide a safer experience, the best content and great communication, we use cookies. Learn how we use them for non-authenticated users.

How it works

Transform your enterprise with the scalable mindsets, skills, & behavior change that drive performance.

Explore how BetterUp connects to your core business systems.

We pair AI with the latest in human-centered coaching to drive powerful, lasting learning and behavior change.

Build leaders that accelerate team performance and engagement.

Unlock performance potential at scale with AI-powered curated growth journeys.

Build resilience, well-being and agility to drive performance across your entire enterprise.

Transform your business, starting with your sales leaders.

Unlock business impact from the top with executive coaching.

Foster a culture of inclusion and belonging.

Accelerate the performance and potential of your agencies and employees.

See how innovative organizations use BetterUp to build a thriving workforce.

Discover how BetterUp measurably impacts key business outcomes for organizations like yours.

Daring Leadership Institute: a groundbreaking partnership that amplifies Brené Brown's empirically based, courage-building curriculum with BetterUp’s human transformation platform.

• What is coaching?

Learn how 1:1 coaching works, who its for, and if it's right for you.

Accelerate your personal and professional growth with the expert guidance of a BetterUp Coach.

Types of Coaching

Navigate career transitions, accelerate your professional growth, and achieve your career goals with expert coaching.

Enhance your communication skills for better personal and professional relationships, with tailored coaching that focuses on your needs.

Find balance, resilience, and well-being in all areas of your life with holistic coaching designed to empower you.

Discover your perfect match : Take our 5-minute assessment and let us pair you with one of our top Coaches tailored just for you.

Research, expert insights, and resources to develop courageous leaders within your organization.

Best practices, research, and tools to fuel individual and business growth.

View on-demand BetterUp events and learn about upcoming live discussions.

The latest insights and ideas for building a high-performing workplace.

• BetterUp Briefing

The online magazine that helps you understand tomorrow's workforce trends, today.

Innovative research featured in peer-reviewed journals, press, and more.

Founded in 2022 to deepen the understanding of the intersection of well-being, purpose, and performance

We're on a mission to help everyone live with clarity, purpose, and passion.

Join us and create impactful change.

Read the buzz about BetterUp.

Meet the leadership that's passionate about empowering your workforce.

For Business

For Individuals

How to write a letter of recommendation (with examples)

Jump to section

What’s a letter of recommendation?

Format of a letter of recommendation, tips for writing a letter of recommendation, letter of recommendation examples, how to write a letter of recommendation for a friend, start writing.

Sometimes, a former colleague pops up in your inbox to ask you for a favor. This time, it’s a letter of recommendation. If you loved working with this coworker, you’d jump at the opportunity to help them out.

There’s only one problem: you’ve never written a letter like that before. You don’t even know where to begin — it’s time to learn how to write a letter of recommendation.

Writing an effective letter of recommendation takes time, thoughtfulness, and insight into the person’s background and character. 

If you’re willing to write a letter for this person, you’re likely overflowing with praise for them. But how do you balance your high regard with professionalism? This article discusses what a letter of recommendation is and how to write an effective one. It also includes valuable examples to get you started.

A letter of recommendation highlights a person’s skills, knowledge, and experience to bolster an application. Someone who knows a candidate writes one of these letters to vouch for them, expressing why they’re the best person for the opportunity.

A professional letter of recommendation is usually addressed to a hiring manager, admissions committee, or potential employer. You might also need to write one for someone applying for any of the following:

A new home or apartment 

Scholarships, grants, or awards

A new job 

Fellowship programs 

Graduate or professional school programs

As the letter writer, your communication skills are tested since you’re responsible for painting a positive picture of this person. Someone you once managed might be changing careers ; they need you to highlight their transferable skills .

Your letter could include positive comments about how they have strong public speaking skills and experience juggling multiple deadlines simultaneously.

Research has shown that people referred for a job are 4x more likely to be offered it than those without a referral. While a recommendation isn’t necessarily an internal referral, these letters show that someone credible vouches for the letter’s subject to have this position. A good letter of recommendation can make or break an application.

Letter of recommendation versus letter of reference

Let’s not confuse a letter of recommendation for a reference letter. While a letter of recommendation focuses on skills, knowledge, and experience, a reference letter describes a person’s character. It’s when you describe their work ethic and personal qualities. Both letters require specific examples and details, but they address different aspects of a person.

A reference letter:

Used for generic reasons 

Doesn’t have to be for professional reasons

Provides an overview of a person’s character and qualities

A letter of recommendation:

Used for specific positions or opportunities

Includes details and examples

Written by someone in an authoritative position, like a former manager or professor

You could be a little rusty when it comes to formatting a letter — or maybe this is completely new to you. One CBS poll found that 37% of Americans said it's been over five years since they've written a personal letter , and 15% had never done it at all. Don't fret if you relate. It’s never too late to learn a new skill.

Writing a letter of recommendation requires you to flex your organizational skills . If that’s something you struggle with, you might benefit from a letter of recommendation template. We've got you covered. 

Here are five sections you should include in your letter:

Greetings: Keep this section short and sweet. This is where you address the recipient of the letter. Make sure you know how to spell their name and title properly, or write a general greeting like "To whom it may concern" or “Dear [University Name] admission committee.”

Introduction: In your introduction, explain who you are, your relationship to the candidate, and why you recommend them for the opportunity. Consider briefly explaining why you're writing this letter and hint at what you'll discuss further down.

Body of the letter: This section contains the most important information. It'll include an overview of the person's past experiences, skills, and industry knowledge. Make sure to share short personal anecdotes with details that illustrate their abilities. For instance, you might describe the person's communication skills by using an example of when they were part of a large research project you worked on together and had to communicate effectively with team members. 

Closing statement: A good letter needs a solid closing statement. It's your chance to summarize your points and highlight why you're giving this person a strong recommendation. Be succinct and thorough, but avoid repeating details.

Your signature: It's time to finish your letter. Add your signature and contact information at the very end to signal it's over.

Understanding how to structure your letter will help organize the writing process. Make sure you’re thoughtful with your words and pay attention to the details .

Here are five tips to consider when writing a letter of recommendation:

Collect all the necessary information before you begin writing

Keep a positive voice, but avoid clichés 

Tailor your tone to the situation 

Focus on highlighting the most important details

Proofread your letter several times

The things you include in a letter for someone hoping to gain admission into graduate school differ from someone trying to secure a job offer. Each letter follows the same format, but the details are different.

You may find that getting the first few words down is the hardest, and that's understandable. But once you start your introduction, the rest of the letter will follow suit.

Here are three examples of how to start letters of recommendation for different scenarios, plus a few things to keep in mind for the rest of the letter:

1. Recommendation letter for a job

It's my pleasure to recommend [Person's name] for the Data Scientist role at X Company. I was [Person's name] supervisor from 2011-2021 and valued their deep knowledge of software programs, time management skills, and prior experience.

Above all, their innovative problem-solving techniques helped our team excel on projects. I've watched their skills grow immensely and think they'd be an ideal candidate for the job.

Next, share detailed examples of the person's problem-solving techniques and expand on how much they've grown throughout the years. Finish the letter by telling this employer how lucky their company would be to have this candidate based on your examples and their skills. 

2. Recommendation letter for graduate school

I highly recommend [Person's name] for admission to the [program] at X University. I am a psychology professor at Y University and had the pleasure of teaching [Person's name] in [course code] during their bachelor's degree in nutrition.

[Person's name] stood out from the other students because of their ability to research topics with exceptional depth and use feedback to strengthen their knowledge on how best to present nutritional studies. They thrive in collaborative environments because of their superb teamwork skills and communicate effectively with peers and colleagues.

Consider finishing the letter by expanding on the candidate's research topics and explaining some of the reasons why they have good teamwork and communication skills. It will help to know more about the program they’re applying to and which strengths to emphasize.

Each admissions committee will have different criteria, so tailor your examples to reflect the skills they’ll need to succeed. 

3. Recommendation letter for a scholarship

I highly recommend choosing [Person's name] for your annual marketing scholarship. I'm a former coworker of [Person's name] from 2015-2022 and saw firsthand how skilled they execute marketing strategies and intuitively understand data to predict future trends.

[Person's name] started as an intern and has since secured a full-time paid position. In their time at X Company, they demonstrated exceptional leadership skills and a high level of professionalism, which is why they'd be an ideal candidate for your scholarship. They would represent your scholarship and their school with dignity and integrity. 

The body of your letter should include references to specific projects the person worked on and how they’ve become a great leader in the workplace to show the selection committee why they best meet the scholarship’s criteria.

If a friend has asked you to write them a personal letter of recommendation, it won’t be as professional in tone as a letter a former employee or manager requests. It will act more like a reference letter by leaning on their character while highlighting strengths and accomplishments.

Here are a few things to consider when writing a letter of recommendation for a friend:

Ask for details: It would be tough to provide specific examples without details about what you’re recommending them for. Asking your friend for details on where they’re applying will help you structure your letter and pack it with the most valuable information.

Explain your relationship: This doesn’t have to be long but describe how you know the person. Explain if you have a professional working relationship or if you’ve known each other since childhood. This gives you credibility as a letter writer. 

Share your contact information: Include ways for people to contact you for a potential follow-up. Consider using your work email address or LinkedIn profile.

You could encounter a situation where you don’t want to write a letter of recommendation for a friend. Whatever your reason is, don’t feel pressured to write a letter. Learning how to say “no” helps you solidify your boundaries and honor your values.

Learning how to write a letter of recommendation tests your organizational and communication skills. You need to be precise and articulate with your praise — and that’s not easy, especially if you’ve never written a letter of recommendation before.

These letters are for various purposes, like landing a job, getting into a school, or signing a lease agreement. No matter the purpose, these letters should meet the same guidelines. You’ll always benefit from being detailed, asking the person questions for greater clarity about the application, and including all necessary sections. 

Remember that writing a letter of recommendation requires your authentic self . You have to be honest with your recommendation and reasons for offering it. After you’ve written it, be proud of yourself. You’ve taken the time to do something kind for someone else, and kindness never goes out of style.

Understand Yourself Better:

Big 5 Personality Test

Maggie Wooll, MBA

Maggie Wooll is a researcher, author, and speaker focused on the evolving future of work. Formerly the lead researcher at the Deloitte Center for the Edge, she holds a Bachelor of Science in Education from Princeton University and an MBA from the University of Virginia Darden School of Business. Maggie is passionate about creating better work and greater opportunities for all.

What is a letter of intent? Examples on how to write one

How to write a great cover letter in 2024: tips and structure, tips and tricks for writing a letter of interest (with examples), 3 cover letter examples to help you catch a hiring manager’s attention, chatgpt cover letters: how to use this tool the right way, how to quit a part-time job: 5 tips to leave on good terms, how to write a leave of absence letter (plus template), send a thank you email after an internship to boost your career, write thank you letters after interviews to stand out as job applicant, how to ask for a letter of recommendation (with examples), use professional reference templates to make hiring smoother, learn to sweat the small stuff: how to improve attention to detail, character references: 4 tips for a successful recommendation letter, how to write a memo: 8 steps with examples, stay connected with betterup, get our newsletter, event invites, plus product insights and research..

3100 E 5th Street, Suite 350 Austin, TX 78702

• Platform Overview
• Integrations
• Powered by AI
• BetterUp Lead™
• BetterUp Manage™
• BetterUp Care®
• Sales Performance
• Diversity & Inclusion
• Case Studies
• Why BetterUp?
• About Coaching
• Find your Coach
• Career Coaching
• Communication Coaching
• Personal Coaching
• News and Press
• Leadership Team
• Become a BetterUp Coach
• BetterUp Labs
• Center for Purpose & Performance
• Leadership Training
• Business Coaching
• Contact Support
• Contact Sales
• Privacy Policy
• Acceptable Use Policy
• Trust & Security
• Cookie Preferences

How to Write a Letter of Recommendation

If somebody—a current or former student, colleague, intern, employee, or mentee—asks you to write them a letter of recommendation, take a moment to be proud of yourself. You’ve made an impact on them, and they trust you enough to ask you to help them move forward in their career, educational or otherwise. 

After you give yourself a pat on the back, get to work on writing the kind of letter of recommendation that will make them stand out as an ideal candidate for the position they’re seeking. That’s the key to writing an effective letter of recommendation: It’s not enough to express that they’re a great person; you need to demonstrate that they would be an asset to the company, school, or program for which they are applying. 

Here’s a tip: Want to make sure your writing shines? Grammarly can check your spelling and save you from grammar and punctuation mistakes. It even proofreads your text, so your work is extra polished wherever you write.

Your writing, at its best Grammarly helps you communicate confidently Write with Grammarly

What is a letter of recommendation?

A letter of recommendation is an honest testimonial about an individual that recommends them for a specific role, grant, or acceptance into a program. Although the goal is to present the letter’s subject in the best light possible, you need to present the information in a factual manner. 

Types of letters of recommendation

There are a few different, common reasons why an individual might ask for a letter of recommendation. The goal is the same for every letter of recommendation: to present the candidate as an ideal match for the position or program they’re seeking. But the right topics to cover in your letter vary between the different types.

Academic letters of recommendation

If you’ve been asked to write a letter of recommendation for a student, your letter should speak specifically about their academic performance as well as the character traits that make them a strong candidate for the spot in the program or grant they’re seeking. There can be various application scenarios where a student might ask for a letter of recommendation:

• Undergraduate college
• A specific academic program within a college, such as the honors program or a particular major
• Graduate, medical, or law school
• A grant or scholarship
• An internship or fellowship

Whenever possible, tailor your letter of recommendation to the specific institution or program where the student is seeking acceptance. 

Professional letters of recommendation

Professional letters of recommendation are another fairly common type of letter of recommendation. Many candidates ask former employers and mentors to help them with their job searches by recommending them for positions. 

Here’s a key difference between an academic letter of recommendation and a professional one: In a professional letter of recommendation, the focus should be almost exclusively on the candidate’s professional performance and fitness for the specific role they’re seeking. 

Home rental referrals 

Another kind of letter of recommendation is for home rentals. Often, landlords ask prospective tenants for recommendations from previous landlords about their experience with the tenants. If you’re asked to write this type of letter of recommendation, keep the new landlord’s concerns in mind and highlight the experiences that made your relationship with the tenant a positive one, like their promptness in paying the rent and the care they took of the property.

Recommendation letter format

Your letter of recommendation shouldn’t be more than a page long. Keep it to approximately the same length as a cover letter : a few tight, focused paragraphs that express your point without fluff. 

Tone-wise, a letter of recommendation should be professional. Write it in the same tone you would use to write an email to a professional contact or a reference letter . It shouldn’t be in the same formal tone that you would use for a piece of academic writing, but it also shouldn’t assume familiarity with its recipient or read like a casual letter. Using an inappropriate tone for your recommendation letter can reflect poorly on the person you’re recommending, so be sure to get your tone just right . 

In most cases, your letter of recommendation should adhere to the following format:

In the first line of your letter, greet the recipient directly. Don’t try to get creative here; a simple “Dear Mr./Ms./Mrs./Mx./Dr. ____” is the best choice. If you don’t know the recipient’s name, start your letter with “To whom it may concern.”

Introduction

In the next line, clearly state the name of the candidate and the position for which you are recommending them. You can also introduce yourself in this section. Here are a couple examples of effective introduction lines:

“I am writing to recommend [Candidate’s first and last name] for acceptance into [University’s name] . I have had the pleasure of teaching [Candidate] for the past three years at [High school’s name] .”

“It is my pleasure to recommend [Candidate’s first and last name] for the Copywriter position with [Agency name] . [Candidate] and I have worked together at [Company] for the past six years.”

In this section, clearly state the attributes that make the candidate the ideal choice for the position they’re seeking. Depending on the type of recommendation you’re making, this could be a mix of personality traits and skills, or it could be strictly focused on the candidate’s skills and accomplishments. 

Personal anecdote

Elaborate on the traits you discussed in your overview with personal stories that highlight the candidate’s traits and skills. Be as specific as possible here—if there was a particular project where the candidate took the lead or there are stats you can share about their work, include them here. 

Closing statement

Bring your letter to a close with a statement reiterating your recommendation. This statement can include a personal testimonial, such as the following example:

“After renting to [Candidate] for the past two years, I can confidently recommend her as a responsible, conscientious tenant.”

Finish out your letter with a signature. 

Much like a professional email signature, your recommendation letter signature should include more than your name. Although you likely mentioned your relationship to the candidate in your letter, include your professional title beneath your name.

The letter’s recipient might want to contact you to discuss the candidate further, so make it easy for them to reach you by including your contact information in your signature. Usually, a phone number and email address are the best choices to include, along with your work hours. 

Tips to keep in mind when you’re writing a letter of recommendation

Keep it relevant.

Maybe the candidate rescued a family of lambs from a burning barn. That’s heroic and adorable, but unless they’re applying for a job with the local livestock fire department, it’s probably irrelevant to your letter. 

Just like a cover letter , your letter of recommendation should be concise. It should highlight the key reasons why the candidate is the ideal choice for the position they’re seeking, and any details you choose to include should support these reasons. Discussing the candidate’s character can be helpful, but tie it to their fitness for the role they’re seeking—if they’re applying for nursing school, discussing their commitment to ethics is an important detail to include. If the application is for a grant to conduct archeological research, make sure you mention the research projects they spearheaded while working with you. 

Include specific anecdotes, facts, and statistics

The more specific facts you have about the candidate’s work, the more compelling your letter of recommendation will be. For example, if you’re writing a letter for a colleague who’s seeking a digital marketing position, mention specific conversion rates they achieved while working with you. Similarly, if you’re recommending a high school student to a university, make sure you include anecdotes about their performance on specific assignments and/or extracurricular activities in your letter. 

Use a positive, friendly, yet professional tone

As we mentioned above, the right tone for a letter of recommendation is one that’s professional, yet approachable. Your relationship with the candidate and your regard for them should be evident in your writing’s tone. 

If you can’t write an effective letter of recommendation, don’t

You might find yourself in a situation where you can’t write an honest, effective letter of recommendation for somebody who asks for one. This might be because you simply don’t know the person or their work well enough, or it could be that you found their work to be underwhelming or unsatisfactory.

In either case, the professional way to decline the request is to simply tell them that you aren’t familiar enough with their work to discuss it effectively, or don’t believe you would be the best person to write them a letter of recommendation. Depending on the situation, you could direct them to another person in your organization who’s more familiar with their work and is thus more capable of writing an effective letter of recommendation. If this isn’t feasible, simply let them know that you’re not able to write them a letter of recommendation and leave it at that. This isn’t the time to denigrate their work or tell them why you aren’t impressed with it.

Mistakes to avoid

Generalizing.

Take a look at these two testimonials:

“ Luis was a great student. He is very smart and a hard worker, and because of these traits, I know he’ll succeed at Rutgers University.”

“When he took my Chem I and Chem II classes, Luis consistently put 100 percent into his assignments. He demonstrated his innate intellect and dedication to his schoolwork through his thoughtful and often creative responses to critical thinking questions and assignments. Because of his passion, drive, and capacity to handle rigorous coursework, I know he’ll succeed at Rutgers University.”

In the second example, the letter writer discusses specific courses Luis took and how he worked hard in those courses. There are lots of great students out there (and they’re applying for the same limited number of university spots), so it’s crucial that your letter communicates exactly what makes the candidate an ideal choice. 

Just like you shouldn’t send a generic write-up of the candidate’s achievements, avoid embellishing them. Compare these two examples: 

“Nobody has ever been a better salesperson than Alicia.”

“Alicia exceeded her projected sales figures every quarter.”

In the first example, even if it’s true, reads more like a description of a comic book character than a testimonial of an actual person’s work. Using hyperbole in your letter of recommendation undermines its credibility, which can hurt the candidate’s likelihood of being accepted or hired. 

Not introducing yourself

In your letter, you’re personally vouching for the candidate. For that vouching to have any impact, the person who reads your letter needs to know who you are and why you’re qualified to recommend the candidate. A quick introduction and a sentence or two about your relationship with the candidate are sufficient. 

Letter of recommendation examples 

You can find great recommendation letter samples all over the internet. Just search for the type of letter you’re writing and you will find numerous examples of letters that work. 

Take a look at this academic letter of recommendation .

In it, a former supervisor discusses a candidate’s fitness for a graduate school program. This is an important point to keep in mind—even if you knew the candidate in a professional setting, your insight to their work could be just as valuable as an academic contact’s recommendation when they’re applying to college or graduate school. 

Here is an example of a professional letter of recommendation . 

See how this letter makes its candidate stand out by discussing specific examples where he went above and beyond? If you have those kinds of anecdotes to share, include them in your letter. 

Letter of recommendation FAQs

A letter of recommendation is a written testimonial of an individual’s abilities, achievements, and capacity for continued growth. 

How should I start a letter of recommendation?

Start your letter of recommendation with a greeting that acknowledges the letter’s reader. Whenever possible, address them by name. When this isn’t possible, use a formal, professional greeting like “To whom it may concern.”

What should go into a letter of recommendation?

A letter of recommendation should include the following:

• An introduction that states the candidate’s name and the position they are seeking
• A clear statement of your relationship with the candidate
• An honest testimonial of their work
• A clear recommendation of the candidate
• A signature that includes your contact information

How should I end a letter of recommendation?

End your letter of recommendation with a signature that includes your job title and contact information. By including these, the letter’s reader can easily contact you to discuss the candidate in greater detail. 

Write confidently when you’re recommending the best

Even the most glowing letter of recommendation will make its subject look like a poor candidate if it’s riddled with spelling and grammar mistakes. Before you send your letter to its subject (or their prospective new supervisor), have Grammarly give it a once-over to catch any mistakes you might have missed and make suggestions you can use to write a more effective letter of recommendation. 

This article was originally written by Kimberly Joki in 2017. It’s been updated to include new information.

How to Write a Letter of Recommendation (Template Included!)

An email arrives in your inbox from a former employee or coworker. The subject line: “ Request: Recommendation Letter for Job” . At first, you feel thrilled and flattered to be asked to vouch for someone. Then, you start to think about the best way to do this. 

Reference letters can be challenging, especially when you want to craft something that’s well-written, personalized, and truly does that person justice to a hiring manager .

But worry no more! Writing a recommendation letter no longer needs to send you into a tailspin, thanks to our easy-to-follow guide.

What is a letter of recommendation?

A letter of recommendation is a formal way to recommend someone based on their work, personal character, or academic performance. It’s your chance to tell potential employers, “Hey, this person is amazing; you should totally hire them!”

Think of it like recommending your go-to hairstylist to a friend. You wouldn't just say they're good—you'd highlight their skills, and why they're perfect for the job. This letter does the same, showcasing their strengths beyond a resume .

Many employers will use the letter of recommendation as a tool to get to know the candidate better through someone else’s lens. That is why it’s so important. Your words can make a big impact on the hiring managers' decision and pretty much determine whether a person will land their dream job or not. 

5 tips for writing a letter of recommendation

The good thing about reference letters is that they typically follow a similar structure. Sure, you can (and should!) add your personal touch, but no employer is expecting anything too extravagant or unusual. Here are five tips to kick-start your draft:

1. Ask for background information

First things first, you need to know why you’re being asked to write the recommendation letter. Are you writing a letter of recommendation for academic reasons, a personal character reference, a new job, or something else? If this person hasn’t already shared specifics on the letter, ask them to give you:

• Contact details for who the letter should be addressed to
• A current resume
• The description of the position they’re seeking
• Any specific examples they’d like you to include and highlight
• The timeframe for the letter to be sent

Having this info in-hand will help you focus on the right traits and accomplishments and position the person in the best way possible.

2. Establish the professional connection

Crafting a good recommendation letter begins by defining your relationship with the person being recommended. Establish how you worked together and for how long in a sentence or two. Did they report to you? Were they your boss? Did you work in different departments, but collaborated closely on a project?

3. Emphasize important strengths and skills

Evaluate the candidate’s work, focusing on their strengths and applying it to the position they’re seeking. For example, if they’re targeting a management position, showcase their leadership skills . Highlight tangible successes that can be quantified, detailing an increase in sales or how effective they were at managing budgets and/or people.

4. Highlight key achievements

Describe how they stood out from the rest of their colleagues and use specific examples that support your case, whether it’s taking the initiative on a complex project or spearheading a new company-wide program.

Concrete anecdotes will create a lasting impression. If you can, it’s nice to seal the deal with a comparison, such as saying they’re “the most effective salesperson I’ve ever worked with” or “one of the top two employees I’ve ever managed”—as long as that’s true, of course.

5. Master the letter of recommendation format

The letter of recommendation format also has a simple and straightforward structure. Of course it can vary depending on the purpose of the letter, but these are the four most necessary pieces of information to include:

• A formal salutation, such as “Dear [First and Last Name of the recipient]”
• A concise self-introduction
• A closing statement summarizing the key points of your recommendation
• A signature , including your name, your job or academic title, your company name and your contact information.

Still not sure what to say? Our basic template will show you how to write a letter of recommendation that not only is personalized, but highlights why your colleague should get the position they are seeking.

Letter of recommendation template

Dear [First and Last Name],

It’s my absolute pleasure to recommend [Name] for [position] with [Company]. [Name] and I [relationship] at [Company] for [length of time].

I thoroughly enjoyed my time working with [Name], and came to know [him/her/them] as a truly valuable asset to our team. [He is/She is/They are] honest, dependable, and incredibly hardworking. Beyond that, [he is/she is/they are] an impressive [soft skill] who is able to [result].

[His/her/their] knowledge of [specific subject] and expertise in [specific subject] was a huge advantage to our entire office. [He/she/they] put this skill set to work in order to [specific achievement].

Along with [his/her/their] undeniable talent, [Name] has always been an absolute joy to work with. [He is/she is/they are] a true team player, and always foster[s] positive discussions and bring[s] the best out of other employees.

Without a doubt, I confidently recommend [Name] to join your team at [Company]. As a dedicated and knowledgeable employee and an all-around great person, I know that [he/she/they] will be a beneficial addition to your organization.

Please feel free to contact me at 555-123-4567 if you want to discuss [Name]’s qualifications and experience further. I’d be happy to expand on my recommendation.

Best wishes,

[Your Name]

[Company Name]

Seems simple enough, right?

But I know that filling in those blanks is one of the toughest parts. So, let’s take a look at our recommendation letter example in practice, shall we?

Here’s how this recommendation letter draft would look for Joanne, a hypothetical sales employee I’d previously managed.

Recommendation letter sample

Dear Arya Smith,

It’s my absolute pleasure to recommend Joanne Adams for the Sales Manager position with The Sales Company.

Joanne and I worked together at Generic Sales Company, where I was her manager and direct supervisor from 2015 to 2019.

I thoroughly enjoyed my time working with Joanne and came to know her as a truly valuable asset to our team. She is honest, dependable, and incredibly hardworking. Beyond that, she is an impressive problem solver who is able to address complex issues strategically and confidently. Joanne is inspired by challenges and never intimidated by them.

Her knowledge of sales etiquette and expertise in cold calling was a huge advantage to our entire office. Not only did she put this skill set to work, but she also led a series of training sessions on cold calling with the team—increasing our total sales by over 18% in just one quarter. I know that Joanne was a huge piece of our success.

Along with her undeniable talent, Joanne has always been an absolute joy to work with. She is a true team player, and always fosters positive discussions and brings the best out of other employees.

Without a doubt, I confidently recommend Joanne to join your team at The Sales Company. As a dedicated and knowledgeable employee and an all-around great person, I know that she will be a beneficial addition to your organization.

Please feel free to contact me at 555-123-4567 if you want to discuss Joanne's qualifications and experience further. I’d be happy to expand on my recommendation.

Kat Boogaard

Director of Sales

Generic Sales Company

There you have it—a reference letter that is quick to the point, enthusiastic yet professional, and would make anybody want to hire Joanne immediately.

Of course, keep in mind that this is simply a letter of recommendation template. You can definitely make some tweaks and inject creativity and personality into your own reference letter. In fact, I encourage you to do so!

In the meantime, this reference letter example should get you started and on the right track. Remember, be complimentary (while still being honest!). A negative recommendation serves no purpose, so if you find yourself going down that road, it’s better to tell the person no.

And, of course, ensure that you personalize every single letter or recommendation email that you write. The more customized you can make it, the better!

How to Write a Letter of Recommendation (Examples & Templates)

3 key takeaways

• A letter of recommendation is a formal part of many job applications.
• Effective letters of recommendation follow a structured format (steps below).
• Teal's AI Resume Builder helps you write a keyword-rich resume and cover letter to complement your recommendation letter.

Whether you’re applying to a job, graduate school, or a degree program, there will come a time when you need a letter of recommendation. At such a time, the recommender may ask for your help drafting the letter. 

Or you may be on the other side of the equation. You may need to write a letter of recommendation on someone’s behalf, such as a former employee, a coworker, or a friend.

No matter your situation, this guide helps you understand how to write a letter of recommendation for many different scenarios, plus detailed examples to use as references .

Struggling to secure strong letters of recommendation? Use Teal’s free AI Resume Builder to find the best keywords that help your references focus on the right details—aligning perfectly with your resume and cover letter.

The purpose of a letter of recommendation

A letter of recommendation is a formal written document that discusses a candidate's professional performance, specifically their abilities, character, work ethic, or achievements. It is written by someone who can vouch for you, such as a professional contact. 

It's commonly requested when applying for jobs, educational programs, scholarships, or similar opportunities. It’s intended to help the recipient of the letter evaluate your qualifications.

They are more common in some situations than in others. College applications, on the other hand, typically require one to three letters of recommendation. Job applications typically require a list of references that the hiring manager may call or email, rather than request letters of recommendations.

They are particularly valuable for those who do not have robust resumes or credentials. That said, if you’re just entering the job market—why not consider compiling a recommendation letter straight away? Even if the job application doesn’t specifically ask for one, requesting recommendations can help strengthen your application. 

But here’s the thing: because they’re not as common as other job application documents, not everyone knows how to write an impressive letter of recommendation. In this article you’ll learn how to write an effective letter of recommendation, tailored to your target job. 

Who can write a letter of recommendation

A recommendation letter should be written by someone who can verify your qualifications. Ideally, it comes from a superior rather than a coworker or friend. While you may be tempted to ask a buddy, be aware that the hiring manager may ask you to specify your relationship with the recommender. 

In the workforce, you may want to ask a former manager or supervisor. In an academic setting, you may want to ask a former instructor, teacher, or mentor. In either case, the recommendation should come from someone who knows you in a professional setting and can attest to your work ethic.

For applicants

If you are deciding who to ask for a recommendation letter, consider these factors:

• Is the person relevant to the opportunity you're applying for? For example, if you’re applying to a software engineering internship, can you ask a previous employer who can speak to your performance or a mentor who has guided you through coding challenges?
• How well does the person know you? Someone who can mention real-world examples is better than someone who would provide vague or general feedback. 
• Do you have a positive relationship with this person? Sometimes a letter of recommendation is given in private to the person reviewing the application and you may not get a chance to review it before it's sent. That’s why it’s vital to only ask someone you are confident will provide a positive reference .

Letter of recommendation etiquette

No matter who you choose, always make it as easy as possible for your recommender to write the letter. Be sure to give them ample time to write the letter, such as two week’s notice. 

In addition, you can provide the materials they may need to write a tailored letter for you. For example, you could send them the job post or the organization’s website. Don’t be surprised if the person asks you to create a draft or provide bullet points for the letter. This will help save the recommender the time of researching what to say—then they can simply make edits and give the final send-off.

Want help matching your letter of recommendation to the job post? Teal’s AI-powered Resume Builder Matching Mode pulls key skills from job descriptions to help you easily tailor your letter to the job you’re applying for and an AI bullet point generator to summarize your results. 

For the letter writer

If you have been asked to write a letter of recommendation, consider these factors: 

• Has the applicant directly worked with you or for you?
• Is your experience with the application relevant to the opportunity they are applying for? 
• Can you provide an honest and ethical assessment of the individual?
• Can you provide a letter within the stated deadline?

If you can’t provide a positive reference based on experience with the applicant, quickly let them know you can’t fulfill their request so they have time to find someone else. If you can, here's how to do it right:

How to write a letter of recommendation (with specific examples)

While they may vary in type, such as academic, professional, and personal, the structure is standard and straightforward—very similar to a business letter format.

Greeting: A formal salutation. Example: To Whom It May Concern

Introduction: Your name, expertise, and your relationship to the applicant.

Overview: A general summary of the applicant's strengths as you've experienced them.

Example: A story or example that elaborates on one to two traits the applicant possesses.

Close: A summary of why you recommend the applicant.

Signature: Your name, title, signature or e-signature, and contact details 

1. A greeting

Begin the letter with a formal salutation, addressing the recipient if possible. 

Example: Intro

• Dear [Recipient's Name]
• To Whom It May Concern
• Dear Hiring Committee

2. A brief introduction 

Introduce yourself and your relationship to the individual. The first paragraph states why you’re qualified to speak about the person.

Example: Job applicant applying to an associate attorney position

I am writing to offer my enthusiastic endorsement for Breanna Johnson for the position of Associate Attorney at Thompson & Sons Associates Law Firm. During her time as an associate attorney at our firm, I had the privilege of mentoring Breanna and witnessing her growth and dedication firsthand.

3. An overview

The next paragraph provides an overview of the applicant's strengths as you've experienced them. The context will differ depending on whether the letter of recommendation is written for a job, academic, or other opportunity. Take a look at the specific examples below. 

Based on the candidate's skills

If the applicant is applying to a job, you’ll most likely want to discuss their skills and achievements. 

Example: Job applicant applying to a marketing position

During his time at Bright Ideas Inc., Mark consistently demonstrated a rare blend of creativity, strategic thinking, and problem-solving skills that set him apart. His one-of-a-kind marketing campaigns drove considerable results for our clients and garnered praise from our team and stakeholders. 

Want help creating a list of achievements to highlight on your letter of recommendation? Teal’s AI-powered Resume Builder Matching Mode pulls key skills from job descriptions to quickly create metric-rich bullets tailored to the job application, so you stand out from the crowd.

Based on the applicant’s character

Wondering how to write a letter of recommendation for a friend or coworker? In the case that you can’t speak on their skills, you can tailor this section toward the applicant’s personality. This may be considered a character reference letter.

Example: College applicant, written by a friend from school

Throughout our academic journey, Rachel consistently prioritized her studies, earning valedictorian and a spot as the school treasurer. Beyond her academic pursuits, Rachel has always been deeply involved in community service. Whether it was volunteering at the local soup kitchen, participating in school plays, or leading student organizations, Rachel's commitment to making a positive difference in the world has been inspiring.

4. A personal story

This section is intended for the recommender to elaborate on one to two traits of the applicant. This can help hiring managers have a more colorful understanding of your expertise.

It’s important to tailor those traits to the skills needed to land the opportunity. The context will differ depending on whether a recommendation letter is written for a job, academic, or other opportunity. Take a look at the examples below. 

Based on the applicant’s skills

As the writer, you can share an example about a time when the applicant's skills helped the company achieve something or solve a problem.

Example: Job applicant, applying to a recruitment role

Last year, we faced a demanding task: filling a critical position for one of our top clients under tight deadlines. Emily approached this challenge with precision. She conducted extensive research using LinkedIn Recruiter and her networking resources to identify potential candidates. Despite initial hesitations from the hiring manager, Emily confidently advocated for a standout candidate, who was later hired.

Based on the applicant’s academic abilities

Wondering how to write a letter of recommendation for grad school or for college? Use this section to talk about their academic performance.

5. A closing statement 

Conclude with a one- to two-sentence summary on why the person you're recommending would be a good fit for the opportunity.

Example: closing statement

"I am certain she would be a valuable asset for your project."

6. A signature 

As with any letter, you must sign off. Optionally, include contact information for the hiring manager to follow up with you.

Example: Signature

Sincerely, [Your Name, Company, and Title]

Recommendation letter dos and don'ts

Letter of recommendation templates

Below, you’ll find some letter of recommendation examples. Use these letters of recommendation templates as samples to expand upon. Add specific examples, make it your own, and voila!

How to write a letter of recommendation for a student

You may want to write a letter of recommendation for college, grad school, or a student entering an organization. Here’s a letter of recommendation template for that.

Dear Admissions Committee, I am pleased to write this letter of recommendation for [Student's Name], who has applied for admission to your esteemed university. As a [Job Title] at [University Name], I have had the privilege of working closely with [Student's Name] and have been consistently impressed by [his/her/their] dedication, leadership skills, and academic achievements. During [his/her/their] time at [University Name], [Student's Name] pursued a degree in business while actively contributing to campus life through [his/her/their] involvement in [list of extracurricular activities]. Like many students, [Student's Name] faced the daunting task of navigating [his/her/their] academic and career paths. Yet, instead of focusing solely on [his/her/their] own journey, [he/she/they] selflessly volunteered [his/her/their] time to support [his/her/their] peers in doing the same as my career adviser assistant. With [his/her/their] empathetic nature and natural leadership abilities, [he/she/they] became a trusted mentor, helping students discover their strengths, set goals, and develop strategies to achieve them. Whether it was reviewing resumes, conducting mock interviews, or offering advice on internship opportunities, [Student's Name] approached every interaction with enthusiasm and genuine care. I have no doubt that [Student's Name] will continue to excel academically, athletically, and personally at [University Name], and I enthusiastically recommend [him/her/them] for admission to your institution. Please feel free to contact me at [Your Contact Information] if you require any further information or would like to discuss [Student's Name]'s qualifications in more detail. Thank you for considering [Student's Name]'s application. Sincerely, [Your Name] [Your Position] [University Name]

How to write a letter of recommendation for an employee

Dear [Recipient's Name], I am writing to wholeheartedly recommend [Employee's Name] for any future opportunities [he/she/they] may pursue. As [his/her/their] supervisor in the Marketing Department at [Company Name], I have had the privilege of witnessing [his/her/their] exceptional contributions and dedication to our team's success. During [his/her/their] tenure with us, [Employee's Name] played a pivotal role in driving significant improvements in our marketing initiatives. One notable achievement was [specific project or task], which led to an increase in [specific metric, e.g., website traffic, conversion rates, sales revenue] by [percentage or numerical value]. In addition to [his/her/their] remarkable performance in driving results, [Employee's Name] has also been a valued team player, always willing to collaborate and share insights with colleagues. [His/Her/Their] positive attitude, creativity, and willingness to go the extra mile have made [him/her/them] an integral part of our marketing team. I have every confidence that [Employee's Name] will continue to excel in [his/her/their] future endeavors and bring the same level of dedication and expertise to any organization [he/she/they] joins. [He/She/They] has my highest recommendation without reservation. Sincerely, [Your Name] [Your Position] [Company Name]

How to write a letter of recommendation for a teacher

Writing for someone you know a bit more personally? Perhaps it’s a teacher, a coworker, a mentor, or someone you volunteered with? Here’s a letter of recommendation template.

Dear [Recipient's Name], I am writing to wholeheartedly endorse [Teacher's Name] for the prestigious volunteer opportunity to teach abroad with [Organization Name]. As a former student of [his/her/theirs] at [School Name], I owe much of my success to [his/her/their] exceptional teaching and mentorship, which played a pivotal role in shaping my career path and ultimately led me to my current role at the United Nations. Throughout my time in [his/her/their] class, [Teacher's Name] demonstrated an unwavering commitment to excellence in teaching and a genuine passion for empowering [his/her/their] students. [He/She/They] not only imparted knowledge but also instilled in us a sense of curiosity, critical thinking, and a desire to make a positive impact on the world. [Teacher's Name] went above and beyond to nurture my potential and encouraged me to pursue my ambitions, including my desire to work at the United Nations. [His/Her/Their] guidance, support, and encouragement were instrumental in helping me navigate the challenges of pursuing a career in international affairs. I firmly believe that [Teacher's Name] possesses the qualities and expertise necessary to excel as a volunteer teacher abroad with [Organization Name]. [His/Her/Their] passion for education, coupled with [his/her/their] dedication to empowering students and creating positive change, make [him/her/them] an exceptional candidate for this opportunity. Sincerely, [Your Name] [Your Position or Relationship to Teacher]

Dear candidate, you got this 

A good letter of recommendation can make or break a person’s success during their search for the next golden opportunity. Whether you’re drafting one for yourself or writing one on someone’s behalf, following the six steps above will ensure you’ve got a well-structured letter for the application. More importantly, tailor this professional letter to the opportunity at hand, so the receiver of the letter can envision the applicant in the new role. 

To get support writing a tailored recommendation letter that helps you stand out from the crowd, try Teal's AI-powered Resume Builder. Using its AI bullet point generator, you can write metric-rich achievements and its Matching Mode helps you target keywords from the job description. It’s exactly what you need to supercharge your resume and letter of recommendation.  Sign up for Teal for free.

Frequently Asked Questions

What makes a strong letter of recommendation.

A strong letter of recommendation is characterized by specific and detailed examples that illustrate the candidate's strengths and abilities. It should be written by someone who knows the applicant well and can provide genuine and enthusiastic praise. A compelling letter also highlights the context of the relationship between the recommender and the candidate, adding credibility to the endorsement. A strong letter of recommendation is well-organized and effectively communicates why the candidate is exceptional and deserving of the opportunity they are seeking.

What should you not include in a letter of recommendation?

When writing a letter of recommendation, it's important to avoid vague or generic statements that do not directly support the candidate's qualifications. Additionally, refrain from making comparisons to other applicants or individuals, as this can detract from the focus on the candidate's unique qualities. Avoid exaggerations that could undermine the credibility of the letter. Lastly, do not include any negative remarks or criticisms that could harm the candidate's prospects.

How do you make a letter of recommendation stand out?

To make a letter of recommendation stand out, focus on highlighting specific achievements and qualities that demonstrate the candidate's  abilities. Use concrete and detailed examples to illustrate the impact of their work or character. Personalize the letter by showcasing your unique perspective and deep understanding of the candidate's strengths. Incorporate specific details about the candidate's skills, accomplishments, and contributions that set them apart from others.

Kaleena Stroud

Related articles.

Resume Critique Checklist: How to Critique Your Resume

Should You Include Pronouns on a Resume?

How to List Professional Affiliations on a Resume [+ Examples]

TopResume Review: Cost & Customer Feedback

We help you find the career dream.

• Career Blog

How to Write a Letter of Recommendation (20 Examples)

When it comes to job applications and academic pursuits, a letter of recommendation can be a game changer. A letter of recommendation is a written statement that provides insights into an individual’s work ethic, academic prowess, personal characteristics, and overall suitability for a particular role or program. In short, it serves as a personal endorsement from a credible source.

Letters of recommendation have become an essential component of the modern job market and higher education application processes. Typically, they are required for graduate and postgraduate degree programs, fellowships, scholarships, internships, and job applications.

The importance of a letter of recommendation cannot be overstated. A well-written letter of recommendation can significantly increase the chances of a person’s acceptance into a program, employment, and other opportunities. On the other hand, a poorly written letter of recommendation can hinder the process, and even worse, it can negatively impact the candidate’s chances.

Another essential factor to consider is who might need a letter of recommendation. Generally, anyone who is applying for a job or a program requiring an endorsement from a professional or academic authority will need a letter of recommendation. That includes students, job seekers, graduates, career changers, and even colleagues.

Writing an effective letter of recommendation is an art that requires a combination of skills, knowledge, and expertise. A well-crafted letter of recommendation can be a powerful tool in catapulting an individual to success in their desired career path.

Understand the Purpose

Before writing a letter of recommendation, it’s important to understand the purpose of the letter. Is it for a job application, graduate school admission, scholarship, or something else? Once you know the purpose, you can tailor your letter accordingly.

In addition, it’s essential to identify the recipient of the letter. Are you writing to a specific person, school, or company? Know who will be receiving the letter, and address it to them directly.

If you’re writing a letter of recommendation for a job, you’ll want to address it to the hiring manager or human resources department at the company. For graduate school admissions, you’ll want to address it to the admissions committee at the specific school.

It’s also important to research the organization or school the letter is for. Learn more about their values, culture, and mission statement. By understanding the recipient and their values, you can better highlight the skills and qualities that align with their needs.

Taking the time to understand the purpose and recipient of your letter of recommendation can ensure that your letter is tailored and impactful.

Gather Information

As an experienced copywriter and subject matter expert, the success of your letter of recommendation partly depends on how much data you’ve gathered about the program or company being applied to, the person requesting the recommendation, and the candidate’s qualifications.

Conduct research on the program or company

Before crafting an effective letter of recommendation, it’s vital to have a deep understanding of the program or company that the candidate is applying to. By investigating the program or company, you can characterize their strengths, values, history of achievements, and the requirements or preferences they have for candidates. Google Search, LinkedIn, or querying past acquaintances can help provide useful insights.

Communicate with the person requesting the letter

Your work relationship with the person requesting the letter of recommendation is crucial to understanding their expectations, deadlines, and critical areas of focus. Consequently, identify and clarify with them the nature of the recommendation required. Some employers may require a recommendation to evaluate a candidate’s suitability for a particular role, expertise, academic prowess, teamwork, or other skills.

Collect information on the candidate’s qualifications

In writing a letter of recommendation, you need to have a comprehensive view of the candidate. Below are areas you ought to focus on to help collect pertinent information regarding the candidate’s qualifications:

Technical skills – collect examples of the candidate’s technical skills that enable them to perform the work to top standards.

Interpersonal skills – gather verifiable evidence that showcases how the candidate behaves around people and how well they handle and deal with conflict.

Achievements and accomplishments – ascertain records of the candidate’s recognition for significant contributions made to the company, project, or program.

Education and professional certifications – gather information about the candidate’s highest level of education attained and the relevant licensing, certifications or training.

Problem-solving abilities – gather evidence on how the candidate has solved complex problems or challenges independently, and how they have taken risks and tried new approaches to improve results.

To effectively capture the candidate’s qualities, be sure to look out for specific achievements and qualities that are aligned with the requirements or preferences for the program or company.

Combined, the insights obtained from researching the program or company, communicating with the person requesting the letter, and collecting valid data on the candidate’s qualifications will ensure that you craft a winning letter of recommendation that showcases the candidate’s abilities in the best possible light.

Planning and Structure

Writing a letter of recommendation can be a daunting task. One of the most critical aspects of producing a strong letter is to plan and structure your writing carefully. Here’s what you need to consider:

Choose the format

Before you start writing, you need to decide on the format of your letter. Is it going to be a traditional letter, an email, or something more creative? The format you choose will determine how you write the letter and the tone you use.

Determine the length

Once you’ve decided on the format, it’s time to determine the length of your letter. Your letter should be long enough to cover all relevant information, but not so long that it becomes tedious to read. Generally, a one-page letter is sufficient. However, if you need to provide more details, you can go for two pages.

Decide on a tone

The tone of your letter is crucial since you want to convey the right message. Depending on the purpose of the letter, the tone can be formal or informal, serious, or light-hearted. Remember, the tone you choose sets the mood of your letter.

Planning and structuring your letter of recommendation are essential for producing an effective piece of writing. Consider the format, length, and tone carefully before putting pen to paper, and you’ll be well on your way to crafting an impactful letter.

Effective Language and Tone

When writing a letter of recommendation, the language and tone used must be carefully crafted to ensure that it effectively communicates the strengths and abilities of the person being recommended. Here are some tips on how to achieve an effective language and tone:

Avoid Stereotypes and Generalizations

It is important to avoid stereotypes and generalizations when writing a letter of recommendation. These can come across as unprofessional, and may even be harmful to the person being recommended. Instead, focus on specific examples and unique characteristics that make the individual stand out.

For example, instead of using a broad phrase like “great team player,” provide concrete examples of how the person has demonstrated this attribute, such as “she regularly volunteers to take on additional tasks and collaborates well with colleagues.”

Use Specific Examples

Providing specific examples is crucial to writing an effective letter of recommendation. This not only demonstrates your familiarity with the individual’s work, but it also gives the reader a better understanding of the person’s abilities and accomplishments.

For instance, rather than simply mentioning that the individual is “hardworking and dedicated,” provide specific examples of how they have gone above and beyond their duties, such as “she regularly stayed late to ensure that projects were completed ahead of schedule and consistently received positive feedback from clients.”

Use Strong Action Words

Using strong action words helps to convey a sense of confidence and enthusiasm about the individual being recommended. This can create a positive impression and further reinforce the individual’s capabilities and accomplishments.

For example, instead of using passive language like “has experience in,” opt for more dynamic language such as “has successfully managed,” “has effectively led,” or “has expertly executed.”

Highlight Soft Skills

While technical skills are important, it is equally vital to highlight soft skills in a letter of recommendation. These skills include qualities such as communication, problem-solving, adaptability, and teamwork – attributes that are often difficult to measure but are highly valued by employers.

For instance, instead of merely mentioning that the individual is a “good communicator,” provide examples of how they have demonstrated this trait, such as “he is adept at explaining complex concepts to both technical and non-technical audiences and consistently receives positive feedback from clients and colleagues.”

Effective language and tone are key components of a successful letter of recommendation. By avoiding stereotypes and generalizations, using specific examples, using strong action words, and highlighting soft skills, you can craft a compelling letter that showcases the individual’s strengths and abilities in the best possible light.

The Introduction

Hello and welcome, dear reader!

It is my pleasure to share my experience with [Candidate’s Name], who has requested a letter of recommendation from me. I have had the privilege of working with this bright and talented individual for [length of time].

During this time, I have had the opportunity to witness [Candidate’s Name] demonstrate exceptional skills and characteristics that make them an outstanding candidate for [purpose of the letter]. Their work ethic, attention to detail, and ability to work effectively in a team are just a few of the traits that stand out to me as I consider this recommendation.

As a seasoned professional in the field of [field], I have written numerous letters of recommendation throughout my career. With [Candidate’s Name], however, I am particularly excited to offer my support, as I believe they represent a truly exceptional candidate for this opportunity.

In the body of the letter of recommendation, you will provide specific details about the person you are recommending. This section is the most important part of the letter and should be approached with the utmost care.

Paragraph one: Background information

Begin the body of the letter by providing some background information about the person you are recommending. This should include their name, their title or position, and how you know them. You should also briefly describe the context in which you have worked with them or interacted with them, and any special circumstances that may have influenced your relationship.

Paragraph two: Highlight qualifications

The second paragraph should highlight the qualifications of the person you are recommending. This is your chance to showcase their strengths and achievements, and to explain why you believe that they are well-suited for the position or opportunity they are seeking. Be specific and provide concrete examples of their successes, responsibilities, and contributions.

Paragraph three: Explain personal qualities

In the third paragraph, you should explain the personal qualities of the person you are recommending. This is an opportunity to describe their character, work ethic, and interpersonal skills. Think about what sets them apart from others and what makes them a valuable member of a team or community.

Paragraph four: Provide examples

In the fourth paragraph, provide specific examples of the person’s skills and achievements. Be sure to include any relevant statistics or data that support your claims. Focus on accomplishments that are directly relevant to the position or opportunity they are seeking, and explain how these accomplishments demonstrate their expertise and potential.

Paragraph five: Provide additional information

In the final paragraph, provide any additional information that may be helpful in evaluating the person you are recommending. This may include their areas for development, their career goals, or other relevant information that is not covered elsewhere in the letter. Be sure to end on a positive note, reiterating your support for the person and your enthusiasm for their candidacy.

The body of the letter should be well-organized, clear, and persuasive. It is your chance to make a compelling case for the person you are recommending and to demonstrate why they are the best fit for the position or opportunity they are seeking. Consider seeking feedback from others before finalizing the letter, to ensure that you are presenting a strong and compelling case.

Related Articles

• Attorney Resume Writing Tips and Examples for 2023
• Account Executive Resume Writing Tips for 2023
• Technical Writer Resume Examples and Tips: A Complete Guide
• Python Developer Resume: Entry-Level and Junior Samples
• Investment Analyst: Job Description, Salary, and Skills

Rate this article

0 / 5. Reviews: 0

More from ResumeHead

Log In to Resume Trick

• Log in with Google

Forgot password?

Don’t have an account? Sign Up here

Create your free account

Please verify email. check your inbox and follow the activation link., recover your password.

Please enter your email to reset your password. You will receive letter with the password reset link.

Writing a Letter of Recommendation: Full Guide

• May 21, 2024
• 1,831 views

Constructing a letter of recommendation is a big responsibility. You are given the power to endorse your recommendee's skills and qualifications to help them land an opportunity.

Therefore, you need to do your best to craft a thoughtful and meaningful letter that accurately reflects the qualities and accomplishments of the person you are recommending.

"Your network is your net worth." Porter Gale

This article will provide tips for both parties: the recommendie and the recommender. In the end, you will find recommendation letter templates and examples for creating a complete picture of how to write this professional document.

What is a letter of recommendation?

A recommendation letter is a document that supports an individual's candidacy for a job, admission to educational institutions, or other opportunities. This correspondence is typically penned by a person knowledgeable of the individual and can assure of their character and credentials.

The letter's composer should be able to give valuable insight into the candidate's capabilities and talents that would not be simply procured through a resume or other documents.

A reference letter can provide a more exact depiction of the person's qualifications and experiences, allowing them to be distinguished from others.

It is also important to remember that the letter of recommendation should be honest and genuine . Regardless of the relationship between the recommender and the recommendee, the letter must authentically attest to the job seeker's expertise.

Recommendation letter samples

To better prepare you for writing a recommendation letter, below are a few letters of recommendation examples composed for different occasions. Use them as a reference when constructing yours.

Sample letter of recommendation for job application

Recommendation letter sample for internship.

Dear Ms. Jefferson, I am writing to express my enthusiastic support for John Wilson's application for the Assistant Manager's position. Over the past three years, I have had the privilege of working closely with John and can confidently attest to his outstanding qualities. John is not only a dedicated professional but also an exceptional team player. His quick grasp of new concepts and impressive problem-solving skills make him stand out. His passion for work is evident in his strong commitment to completing projects promptly with precision and organizational prowess. John excels in handling multiple projects simultaneously, showcasing his ability to thrive under pressure without compromising quality. His interpersonal skills are exceptional, fostering effective collaboration within the team. Reliable, punctual, and selfless in prioritizing the team's needs, John is a valuable asset. I wholeheartedly recommend John for any position requiring strong organizational skills, precision, and the ability to thrive in a team-oriented environment. In conclusion, John Wilson has been an indispensable contributor to our team. I endorse his application for the Assistant Manager's position and encourage you to consider him for this role. I wish John the very best in his job search. Best regards, Alisa Stones

Sample letter of recommendation for graduate school application

Dear Admission Committee, I am writing to wholeheartedly recommend Henry Brown for admission to the MBA program at the University of Texas at Austin. My name is Peter Wescott, and I am honored to serve as an Assistant Professor of Business at Arizona State University. Over the course of four years, I have had the privilege of teaching and advising Henry, and it is with great confidence that I express my endorsement of his application. Henry is an exceptional student, exemplifying high motivation and unwavering dedication to his academic pursuits. His enthusiasm and diligence have not only propelled him to graduate with top honors in his undergraduate degree but also contributed to his impressive research experience. Throughout his college tenure, Henry showcased robust analytical skills, acquiring a profound understanding of the subjects we explored. Beyond his academic prowess, Henry distinguishes himself as an outstanding communicator. His ability to articulate complex ideas with clarity during our meetings at the Entrepreneurship Center was consistently impressive. Moreover, he proved to be a collaborative force within the team, fostering creativity and effective teamwork among peers. In addition to his scholastic achievements, Henry has garnered practical experience through internships with Lone Star Bank & Trust. This hands-on knowledge equips him with a real-world perspective that seamlessly aligns with his intended studies at the graduate level. In summation, I am unequivocal in my belief that Henry is an exemplary candidate for your MBA program. His combination of passion, intelligence, and unwavering dedication positions him as a perfect fit for the academic environment at your institution. It is with utmost confidence that I strongly recommend Henry Brown for admission to your esteemed program. Sincerely, Peter Wescott

Recommendation letter template

Formulating a letter of reference can be challenging. However, it is an integral part of the job search process . Here is a letter of recommendation template to help you get started.

Dear [Hiring Manager],

I am pleased to write this letter in support of [Name]'s application for [Position]. My name is [Your Name]. I am [Your Title]. I have known [Name] for [length of time], as we worked together at [Company].

In my role as [position], I had the opportunity to observe [Name] closely. I was consistently impressed by her hard work and dedication to the job. She always approached tasks with enthusiasm and was eager to learn new skills.

[Name]'s commitment to excellence was evident in all aspects of her work. She was highly organized, with great attention to detail. She also had excellent problem-solving skills and was quick to develop creative solutions.

[Name] is a true team player, and I found her easy to work with. She was always willing to lend a helping hand and share her knowledge with others. On top of that, she has an engaging personality and can build relationships easily.

Overall, I believe [Name] would add value to your organization. I can confidently recommend her for the position and wish her all the best in her future endeavors.

Sincerely, [Your Name]

Who to ask for a recommendation letter?

A good letter of recommendation may make all the difference when getting the job you want. But how do you know who makes a good reference?

Letter of recommendation - examples of references:

• Employer or colleague. Your manager from the previous job is usually the best reference. They have worked with you directly and can offer detailed insight into your abilities. They can also speak to your reliability and professionalism.
• Professor or mentor. If you don't have any work experience or are applying for a position in academia, a reference from your educational journey is an excellent choice. They can talk about your academic performance, noteworthy accomplishments, engagement in extracurricular activities , and ability to take initiative and collaborate with peers.
• Supervisor from a volunteer organization. Volunteering can provide valuable experience and demonstrate your commitment to the greater community . Having a coordinator who worked in such an organization serves as a reference and allows potential employers to see these qualities in action.

Ultimately, having reliable references is key to ensuring that a potential employer learns about you as much as possible. While many people may be willing to serve as references, not everyone will have the capacity to provide a detailed assessment of your skills or character.

Some hiring managers may consider recommendations from mutual connections or colleagues to be influential in their hiring decisions. This is why networking is important.

Choosing the right references helps ensure that your recommendation letter will make a great impression on hiring managers.

Tips on how to ask for a letter

Acquiring a letter of recommendation could be daunting as you may feel nervous or afraid of rejection. Use these hints to help you ask confidently and politely.

1. Reach out in person or by phone

Contacting your recommender via phone or a personal meeting is better than email. It also gives a space for a conversation to talk about the details to be included in the letter.

2. Provide information

Give the chosen recommender your resume , list of accomplishments, job description, and other details to help them boost their letter with facts . Ensure they receive all the necessary materials to write the letter, such as a link to a submission form.

3. Set expectations

Let the chosen person know when the recommendation letter is due, who should receive it, and any other relevant details .

4. Follow up

Contact your recommender when you hear back from the company or school regarding their decision. Share the updates or any new details as they become available.

5. Show your appreciation

Send a thank-you note after they write the letter to show your gratitude for their effort. Regardless of the outcome, be grateful for their willingness to help you achieve what you desire.

As you reach out to your potential recommender, be polite and professional . Make sure you request a recommendation letter well in advance to allow enough time to write it.

Be prepared that someone may not be able to commit to composing a supporting letter for you at the time. Hence, have a backup of who else you may ask for a letter of recommendation.

Types of recommendation letters

Letters of recommendation hold significant weight in the hiring process. Most employers value them as an essential factor in their decision-making process.

With such weight that is put on your shoulders, you may see the task of writing a recommendation letter as a challenge. Especially if this is your first time being a recommender. However, it does not have to be.

Letters of recommendation provide employers with information about a candidate's character and qualifications. There are several types of letters of recommendation, each with its purpose.

A letter of recommendation is a valuable part of the job application process. Different types of letters offer unique insights about the candidate. Understanding each type can help you choose the best letter for your needs.

Recommendation letter format

The letter of recommendation format is similar to other professional letters, such as a cover letter or letter of interest.

Below are some suggestions to help choose the proper recommendation letter format for easy and effective delivery. Use a professional font . A standard font like Times New Roman of a font size 12 is the most common choice. Align your text to the left margin , and leave adequate space between the lines and paragraphs. Include the date at the top of the letter. This will facilitate the organization. If possible, use the organization/company's letter blank to add credibility. Keep your letter to one page of 4-5 paragraphs long.

By taking note of these guidelines, you will indeed compose a recommendation letter that is pleasant to read.

Tips on writing a recommendation letter

A recommendation letter is an important document that can help someone get their dream job or university acceptance.

"Networking is not about just connecting people. It's about connecting people with people, people with ideas, and people with opportunities." Michele Jennae

Writing a great letter of recommendation is not always easy. Use the following advice to craft an excellent letter of recommendation.

• Use an appropriate salutation. Start with "Dear Mr/Ms/Dr [Last name]" if you know the person, or "To Whom It May Concern" if you don't know whom you are addressing.
• Introduce yourself. Tell who you are and detail your relationship with the individual. State how long you have been acquainted, how you met them, and why you are capable of outlining your reasons for providing a letter of endorsement.
• Highlight qualifications and credentials. Indicate the unique attributes of the individual whom you are recommending. Describe any accomplishments they have achieved and special skills they possess. Illustrate other successes that make them great candidates for the job or university program.
• Be specific. Give concrete illustrations of the person who has excelled in their previous roles or studies. This will give your letter more credibility and provide substantial evidence to support your recommendation. Discuss any challenges they might have faced and how they overcame them.
• Keep it positive. While being honest about the person's abilities is important, keep your letter focused on their positive qualities and using active language . Talk about the applicant's character traits, such as reliability, commitment, hard work, and dedication.
• Remain professional. Do not incorporate overly emotional language or funny stories that do not relate to the person's job performance or qualifications. These can hurt their chances of being taken seriously.
• Restate your recommendation in the end. Close by summarizing your recommendation and expressing confidence in their success. You can also offer to provide additional information if needed.
• Sign the letter. Finish with a closing like "Sincerely" followed by your full name, contact information, and signature.
• Proofread. Read your letter multiple times to ensure it reads clearly and accurately reflects your opinion of the person. Double-check for typos and other mistakes.

By adhering to these guidelines and utilizing a concise layout, you can construct a highly persuasive letter of recommendation. You will be sure that it will provide the person you are advocating for an advantage over others.

Ethical considerations

When writing a letter of recommendation, honesty and integrity are paramount. If you find yourself in a situation where you have conflicts of interest or competing obligations , below are some guidelines to navigate through it.

Objective recommendation . Reflect on whether you can provide an unbiased and fair assessment of the candidate. If you feel that your judgment may be compromised, it may be best to decline writing the letter or to suggest an alternative recommender who can provide a more impartial perspective. Focus on facts . When writing the letter, focus on factual information rather than subjective opinions. Highlight the candidate's skills , qualifications, and achievements based on your observations and interactions with them. Providing specific examples can lend credibility. Consider the impact . Think about the potential consequences of your recommendation on both the candidate and the recipient. Your primary obligation is to provide an honest assessment that serves the best interests of all parties involved. Maintain confidentiality . Respect the candidate's privacy and confidentiality throughout the recommendation process. Avoid disclosing sensitive information or personal details unless relevant to the recommendation and with the candidate's consent.

Writing a quality letter of recommendation isn't easy, but it is critical to helping a person in their professional pursuits. A glowing letter of recommendation can mean the distinction between being successful and forgotten.

In this article, you learned how to write a recommendation letter. With the right effort, you can help them make a great impression and secure the ideal job opportunity.

"You can have everything in life you want if you will just help enough other people get what they want" Zig Ziglar

It is vital to remember that the letter's content needs to be tailored to the particular applicant and reflect their unique strengths and skills. By following the outlined above steps, you can guarantee your letter of recommendation will be remarkable in every way.

Create your professional Resume in 10 minutes for FREE

Other relevant articles

As you help your recommendee by providing a reference letter for them, direct them to these useful articles:

• How to write a cover letter to leave a lasting impression.
• How to organize resume sections in the most effective way.
• How to prepare for a STAR job interview to present yourself in the best light.

With the help of these resources and our online resume builder and cover letter creator, they will surely succeed in their job search.

Amanda Baker

Certified Professional Resume Writer

Amanda Baker is a Certified Professional Resume Writer (CPRW) and career coach with over a decade of experience crafting compelling resumes and career marketing tools. As a black resume writer, Amanda brings a distinctive perspective to her work, guided by her commitment to nurturing the next generation of job seekers. Her ultimate goal is to equip young professionals with the skills and knowledge to confidently navigate the competitive job market.

Rate this article:

Like the article spread the word, related articles.

How to Tell Your Boss You're Quitting: Resign in Person

Deciding to leave your job is never easy, and one of the most challenging aspects can be ...

How to Organize Resume Sections (Examples and Templates)

How to organize a resume? What resume sections are compulsory? Writing a resume can seem ...

How to Quit a Job You Just Started: Early Resignation

Starting a new job is often filled with anticipation, excitement, and the hope of new ...

Protect your data

This site uses cookies and related technologies for site operation, and analytics as described in our Privacy Policy . You may choose to consent to our use of these technologies, reject non-essential technologies, or further manage your preferences.

• How to Write a Letter of...

How to Write a Letter of Recommendation

11 min read · Updated on August 25, 2022

Writing a letter of recommendation is an honor, but also a big responsibility. Take the guesswork out of creating something that can make or break a colleague or student's candidacy.

As a trusted colleague, boss, or friend, you may be asked to write a letter of recommendation. That says a lot about the esteem in which others hold you and you should take it as an honor. Because you want to do a good job to ensure the person you are writing about has the best shot at the position they want, you need to understand how to write a letter of recommendation.

But what exactly is a letter of recommendation and how should you go about writing one? There's no mystery. Once you understand what goes into a great recommendation letter and how you can compile one, you'll be equipped to help that star student or employee make their next life move.

In this blog we will detail the steps to take and the following:

What is a letter of recommendation?

Recommendation letter examples

Types of recommendation letters

Recommendation letter format

Tips for writing a letter of recommendation

Mistakes to avoid

A letter of recommendation is a formal introduction and reference for a person seeking a new job or academic role. Letters of recommendation are typically written by a former employer, professor, client, or colleague whose attestation to your skills and qualities will impress the reader.

If you are asked to write a letter of recommendation, you can be sure that the requester believes you will have good things to say about their professional qualities and why you believe they are an excellent candidate for this new role.

A great recommendation letter, like a great resume or cover letter, entices the reader to want to learn more about the candidate and to offer them an interview to discuss the opportunity further.

Not everyone who requests a recommendation letter is asking because they have entered the job market. An employee may be returning to school to get an advanced degree, or applying for a certification program or fellowship.

Each different purpose requires a slightly different letter-writing approach. There are two main types of letters of recommendation you as a supervisor, client, manager, teacher or other superior may be asked to write:

Academic 

Academic letter of recommendation

Colleges, universities, and other post-graduate programs often seek letters of recommendation as part of the application process. These letters may also play a role in whether a candidate receives a scholarship or other financial assistance.

Academic letters of recommendation should focus on who the applicant is as a person and what insight and dedication they will bring to the academic department or program. Your job as an academic letter of recommendation writer is to offer an unbiased perspective on the applicant's personality, but also on their ability to grasp new concepts and any other skills and attributes that will make them an excellent student.

Employment letter of recommendation

Typically written by supervisors, managers, or clients, employment recommendation letters are focused on the attributes that will make the letter's subject an excellent employee. If you are asked by a person you supervise to write a letter of recommendation and it is not against company policy, make sure you honestly believe the person is a quality candidate. Your name will be on the letter, too.Teachers, academic advisors, and university professors may also be asked to write employment recommendations, especially if their students are searching for their first job or first job in a new field.

Exercise caution

Be aware that many employers will not allow you to write a recommendation letter for a colleague. They will, instead, suggest that you refer the person to the Human Resources Department, which will merely confirm a person's tenure with the company.

Before you begin to write, it will help to understand what goes into a reference letter. Any letter of recommendation should follow a standard format. Here are the components you need to include:

Introduction

Closing statement and signature

You may also consider including a personal anecdote if you feel comfortable doing so and it illustrates a positive quality about the letter's subject.

You may be asking yourself, “How do I write a letter of recommendation?” Take it one section at a time. Below, we offer detailed information on what each section should contain and recommendation letter example text for each.

Since this is a formal letter, your greeting should also be formal, unless the person for whom you are writing the letter asks you to keep it casual. You can't go wrong with Dear Mr./Ms./Dr. [Last name] since you are relying on the information given to you by the letter's subject. 

If you do not know who the recipient of the letter is, kindly suggest that a letter with a personalized greeting goes a lot farther than one with a generic greeting. Above all, avoid the stilted “To Whom It May Concern” if at all possible.

The beginning of a recommendation letter serves an important purpose: It tells the reader who you are writing about and why. Although it may seem less than creative, one of the best ways to start is simply by adapting the following letter of recommendation examples intro: 

“I am pleased to recommend Sarah Peterman for the financial analyst manager position at Holdfield Century Inc. I have supervised Sarah for four years at Rosano Industries and feel she would be outstanding in this role.”

This format works for a candidate applying for a university program by simply changing the job and prospective employer's name to the academic program and university's name. 

The overview comprises the bulk of your letter of reference; it is the middle two or three body paragraphs. This may be the most difficult section to write because it is here that you explain why you believe the candidate is worthy. To help guide you, try answering the following questions:

What words best describe the candidate's work style?

What qualities help them excel and make them right for the new role?

What project or achievement stands out from their tenure?

What story or personal anecdote can you tell that will illustrate the best of the candidate?

Peg each piece of the information you share with a skill or attribute necessary for the new role. Make sure you connect the dots and explain exactly how each quality builds a case for the candidate.

Here is a recommendation letter example for the overview:

“I remember when Sarah began working in my department. She was eager to learn and, in fact, quickly developed an understanding of business modeling and our proprietary accounting system. Sarah is not afraid to ask clarifying questions and is always ready to lend a hand to get the job done. 

“In the course of our four years of working together, Sarah has taken every opportunity to stretch and grow as a financial analyst. In fact, I believe she is ready to move into the role of financial analyst.

“Just last week, I entrusted Sarah with completing and presenting our five-year business forecast at the company's quarterly meeting. I offered her this opportunity because I knew not only that she would do a fabulous job, but also that she was outgrowing her role as my subordinate. She did not disappoint. Her presentation was flawless and her analysis spot-on.”

Closing statement

You've written a recommendation letter that makes a great case for the candidate. Now you need a few sentences that remind the reader that you believe they are ready for their next move and you believe they have chosen wisely.

Here is a letter of recommendation example for a closing statement:

“After having managed Sarah for four years, I can attest to her dedication, determination and knowledge of business processes and strategies. Holdfield Century Inc. would be lucky to have Sarah in the position of finance manager.”

Finally, sign off with Sincerely or Regards, your full name, your title, and the company for which you work.

“Sincerely,

Anna Chavez

Financial analyst manager

Rosana Industries”

Tips for writing a good letter of recommendation

When writing a letter of recommendation, there are some hints to keep in mind that will make the process easier and more fruitful for the candidate. After all, you wouldn't have agreed to write the rec letter unless you believed in the candidate and wanted to help them.

Here are some tips for writing a great letter of recommendation.

Make sure you don't waste a word. You have only a few paragraphs to convince a hiring manager or admissions officer that the person you have chosen to endorse is an excellent candidate. Unless it's relevant, don't take space mentioning that they love soccer or knitted you a beautiful sweater for your birthday.

If you link each sentence to a quality necessary for the position, you won't have any trouble with this.

Use descriptive words to make a strong case. If possible, ask the candidate for the job listing or requirements for the academic program. Incorporate necessary attributes into your sentences. If creativity falls high on the list of requirements and you can honestly say it's true, write a phrase such as “creative thinker” or “able to develop creative solutions to thorny business problems.”

Get specific. The best letters of recommendation offer pointed examples, not platitudes. They offer data, details, and reasons for your high praise. “Kenton is a great employee” pales in comparison to “Kenton has never missed a deadline and often turns in his high-quality work early.” If you're in a data-driven industry, cement the case with relevant figures.

Check the facts with the letter's subject. It's not your career you're writing about. Do a little research to make sure you don't miss a key fact or accomplishment. Don't be shy about double-checking the details or even asking the candidate to refresh your memory.

Now that you know what you should do, here are a few things you should not . 

Don't say yes to writing the letter if you can't make an honest recommendation. A tepid letter of recommendation may be worse than none at all. Perhaps your underling has learned from the mistakes she made during her tenure as your employee and just needs a fresh start. That doesn't mean you have to write a recommendation letter. It's OK to say no.

Damning with faint praise. This is definitely a case where a less than ringing endorsement will have the recipient reading between the lines. That old saw, “if you don't have anything nice to say, don't say anything at all” applies here. Certainly do not write an anti-recommendation letter. Instead, let the candidate's resume, cover letter, and interview stand on their own.

The flipside: Hyperbole. While you don't want to get negative, you also don't want to go over the top with your language. The statement, “Kayla's art is among the best in the world” may have the reader thinking, “Really? Compared to Frida Kahlo, Picasso, and Rembrandt?” Keep it real. “Kayla's graphic designs have helped our customers increase traffic to their websites by 20%” is much more realistic and offers a better idea of what Kayla can do.

To be asked to write a letter of reference is an honor. It says that the person trusts you and believes you know their best qualities.

Follow the structure above, using a professional tone. Make it clear that you highly recommend the candidate for that position.

Choose a personal, but professionally related, anecdote to illustrate the candidate's outstanding qualifications for the job or academic program.

It is better to say no than to write a letter of recommendation that doesn't praise the candidate.

Make sure you have all the details right by doing some research and double-checking your facts

Find more resume-writing advice in our related articles below or upload your resume for a free review from our resume experts! Recommended reading

How to Keep a Bad Reference from Ruining Your Career

The 5 Best Questions to Ask in An Interview

Our TopResume Career Expert Answers Your Burning Job-Search Questions

Related Articles:

Guide to Writing a Great Resume with No Work Experience

What to Say When Emailing a Resume (with Examples)

How To Write a Sick Leave Letter (with Template and Example)

See how your resume stacks up.

Career Advice Newsletter

Our experts gather the best career & resume tips weekly. Delivered weekly, always free.

Thanks! Career advice is on its way.

Share this article:

Let's stay in touch.

Subscribe today to get job tips and career advice that will come in handy.

Your information is secure. Please read our privacy policy for more information.

• TemplateLab
• Job interview
• Letter of Recommendations

43 FREE Letter of Recommendation Templates & Samples

Securing the ideal candidate for a job role is vital. Ensuring smooth operations within the organization and sustaining client relations requires an individual with proficiency in their tasks.

That’s why, whether you’re seeking employment or enrolling in an educational program, it’s essential to highlight your skills and experience during the application phase.

Table of Contents

• 1 Letter of Recommendation Templates
• 2 What is a Letter of Recommendation
• 3 Sample Letter of Recommendation
• 4 What is Included in a Recommendation Letter
• 5 Who should you approach if you need a letter of recommendation?
• 6 Letter of Recommendation Examples
• 7 Benefits of Recommendation Letters
• 8 Tips on How to Create Your Own Reference Letter
• 9 Letter of Recommendation for college
• 10 Recommendation Letter Example
• 11 Letter of Recommendation Samples
• 12 Writing Tips
• 13 Conclusion

A previous colleague, employer, teacher, or client can provide a recommendation on your behalf. They can do this with a letter of recommendation by talking about the traits and skills that make them a good applicant for the job, college, or graduate program you’re applying for.

You can impress a potential employer and land more interviews by giving your application materials more legitimacy with a solid letter of recommendation.

In this article, we’ll unpack the best ways for you to create a unique recommendation letter that stands out.

Letter of Recommendation Templates

What is a Letter of Recommendation

A formal letter of recommendation is a document that describes someone’s suitability for a certain position. It does this by highlighting their strengths, assets, and accomplishments as an individual.

It’s usually written by someone who can attest to that person’s academic or professional accomplishments, like an old coworker or professor.

In some letters, the names of former coworkers or managers can be added as references to vouch for a candidate’s talents as an employee or student .

This letter is at least one page and is typically addressed to a hiring manager or admissions officer who is evaluating a potential applicant for employment, a scholarship, or admission.

Sample Letter of Recommendation

What is Included in a Recommendation Letter

Every recommendation letter is unique. For example, someone applying for a job would add past employers as a reference. Whereas someone applying for a scholarship would add details of their lecturers or professors. For the most part, every recommendation letter has the following information: 

• A brief introduction The person providing the recommendation letter introduces themselves and describes their relationship to the applicant. Usually, the opening paragraph describes how well and how long the writer has known you. It should be clear from the introduction section that you and the writer have known each other long enough for them to write a glowing recommendation letter for you.
• Summary of qualities They can also include a summary of any relevant professional or personal experience and how it relates to the recipient. When appropriate, they can offer examples of your abilities and accomplishments. In the case of a paralegal application, for instance, the person writing your recommendations can include your attention to detail and client-relations abilities.
• Personal narrative In this section, the author can elucidate why they believe you are the ideal candidate for the desired position. They should detail the reasons underlying your suitability for the role and highlight one or two distinctive attributes that set you apart. The writer must know the candidate well enough to judge their personality and provide positive feedback. A thorough letter can go over things like reliability and consideration for others at work.
• A personal anecdote Having the writer describe specific examples of when they saw you use your abilities to overcome a difficulty helps put your credentials in more context. This can assist hiring managers in having a more accurate view of your competence and give your application’s claims and information more weight.
• Closing statement The writer will need to include a summary of why you’re a good fit for the position in the closing statement. Writers may restate the relevant qualifications for the job you’re seeking towards the end of the letter. This section of the letter integrates your qualifications with the job description or other requirements given by the company, and it employs precise language to match those requirements.
• Contact information Request the author to provide their personal contact details, ensuring the reader can reach out for further insights about you. They can place this information either as a header at the beginning of the recommendation or in a concluding sentence at the end.
• Signature This section will include the name of the writer and confirms the authenticity of the letter. After completing the letter of recommendation, the author can send the letter to the applicant for submission. Alternatively, they can send it to the hiring manager, admissions officer, or any other party that has requested it. Even though references on an application are often sufficient, a prospective employer could demand a more forceful letter of support. A letter of recommendation is required for jobs that request a large amount of trust and competence or are competitive. For instance, you might send reference letters along with your cover letter or CV if you’re applying for a job in the financial or medical industry.

Who should you approach if you need a letter of recommendation?

When considering who to ask for a letter of recommendation, think about someone who can confirm your skills and experience. Make sure that whoever you choose can authoritatively comment on the caliber of your work and commitment.

The ideal people to seek a letter of reference or recommendation include the following: 

• Former managers
• Former supervisors or superiors
• Past Mentors
• Former professors
• Former teaching assistants
• Former lab supervisors

Think about the connections you’ve made throughout your time at work and in school when deciding who to ask.

Choose someone who is equally invested in your achievement and who you know would present you in a very favorable way.

The perfect recommendation letters would be provided by someone who:

• Is familiar with your work and has a favorable opinion of it.
• Possesses the time necessary to develop a letter that will genuinely impress a hiring manager.
• Has a reputation that will be valuable to the employer or admissions officer or is in a position of authority.

The majority of people won’t have any trouble assisting you. However, some might feel a bit pressed for time and ask you to write up your own reference letter for them to sign.

If this happens, try to put yourself in their shoes. Write the sample letter as though you were them and think back on the relationship and conversations you’ve had.

It’s easy to get carried away when writing your own letter, so try sticking to only facts. Simply highlight your accomplishments and provide detailed examples of your skills by performing an honest self-evaluation.

Letter of Recommendation Examples

Benefits of Recommendation Letters

Your qualifications can be raised by including a letter of recommendation with your application documents in the following ways:

• Providing background The most important skills are listed in a resume, but a letter of recommendation dives further into how you use and apply those skills. For example, the writer can describe how you used this expertise to assist a company in overcoming an issue that might pique the interest of hiring managers.
• Increasing credibility Including first-hand testimonials from a previous employer might help your accomplishments seem more credible. Having backing from a respected figure in your field can greatly enhance your job search prospects. This is particularly beneficial if you’re relatively new to the industry and are seeking to bolster your relevant experience.
• Demonstrating loyalty If a letter of reference is not required for a job application, making the extra effort to request one might demonstrate to hiring managers that you are dedicated to your work and passionate about it. Additionally, this can assist in demonstrating your soft abilities, such as perseverance and commitment. It also provides you the chance to show that your previous job valued you and that you can bring the same knowledge and dedication to your new workplace.

Tips on How to Create Your Own Reference Letter

Although you should encourage the person writing the letter to be as creative as possible, you should also make suggestions for how to make the letter work best for the position you’re going for.

The following are some effective techniques for writing an attractive recommendation letter.

• Ask someone in a position of authority to write it A letter of recommendation from a former boss or business owner can be more persuasive than one from a coworker. Leaders might give your application materials more credibility because of their position and experience in the business.
• Send the job advert to the writer Your writer can write a more persuasive letter if they are familiar with the demands of the position you’re applying for. If the job description for a financial analyst includes having great communication skills, for instance, the cover letter can discuss how the applicant can clearly explain complex financial information to clients.
• Tell them about your accomplishments and skills Reminding your writer of your major achievements will help them produce a stronger letter, even if it has been months or even years since you worked together. For instance, request that your writer note in the letter that you were named “Employee of the Year” by your prior employer. Please send the writer your resume. Your resume can act as a reminder of your experience if the person hasn’t worked with you recently. Additionally, doing so could provide them with a more thorough understanding of your career history, which could be useful for their recommendation letter.
• Analyze the letter for errors After thanking your letter writer for their time and generosity, consider developing a list of any adjustments that need to be made. Then, politely ask them to make the changes. Additionally, you can ask a friend or coworker to peer edit it and provide feedback to ensure the spelling and punctuation adhere to industry standards.

Letter of Recommendation for college

Recommendation Letter Example

Whether you’re writing it for a student or someone looking for a job, your letter should follow a similar format. We have created a simple, free recommendation letter template to use as a guide while writing your own:

Dear Sir/Madam,

I have the pleasure of recommending (applicant name) without any reservation for (job title with company name or admission to institution name)

I, (your name), work at (your company’s name) and have been employed for (number of years) in (your field of work) and have seen many young people come and go. One who has stuck out amongst the rest is (applicant’s name). They have demonstrated exceptional talent within (field, skills, attributes, experience, class, project, etc) during our time together.

I was particularly impressed by their (positive attributes, such as a can-do attitude, leadership skills, organizational skills, etc.), and as a result of our collaboration, (applicants name) has advanced far beyond that of their peers.

(Applicants name) has always been a pleasure to work with because of their extremely optimistic attitude and (positive characteristics). Not only did I need and value (pronoun’s good characteristics and positive traits), but so did their peers, who often relied on them to get the job done.

I am confident that your (institution or company) would find (applicant name) to be a perfect fit. Not only does (applicant’s name) have the qualifications you’re looking for, but they will also work hard to establish themself as a valuable member of (institution or company) and advance it in any way they can.

Please feel free to contact me at (contact information) for any further questions or details. It would be a pleasure to go into more detail about my experience (working or studying) with (applicants name)

Warm regards/Sincerely/Kind regards,

Your name, company, and job title.

Letter of Recommendation Samples

Writing Tips

• Keep it positive  – The letter should highlight that the candidate is perfect for the position. Try and stick to words that will have an impact on the reader.
• Keep it professional  – Find or create a recommendation letter template similar to a business letter. Make sure to use professional and respectful language that’s easy to read.
• Focus on the important things  – Highlight two to three of the candidate’s top achievements and provide examples to support their suitability for the position.
• Observe the guideline requests  – Find out how to submit your letter from the candidate. Follow the guidelines and deadline requests to the letter to avoid jeopardizing the status of their application.
• Double-check your letter  – Pay close attention to how people’s and companies’ names are spelled. Go through your completed letter to detect any grammatical issues.

Writing a letter of recommendation for someone is an honor and may determine whether or not they succeed in their applications.

If you ask someone to write you a letter, make sure to provide them with as much information as you can and include any pertinent information that can help you succeed.

More Templates

Binder Cover Templates

Graph Paper Templates

Cover Page Templates

Spelling Test Templates

All About Me Templates

Story Map Templates

How to Write a Recommendation Letter in 4 Simple Steps with Template and Sample Letters (LinkedIn Reference Included)

In This Guide:

Recommendation letter template, recommendation letter sample, what is a recommendation letter, how to write a recommendation letter, writing a linkedin reference.

Wondering whether the reference letter you’ve been asked to write is going to help that person you know, respect, and wish the best for? Good, they put their trust in you, and it makes sense you want to do right by them.

Anybody can write a ho-hum letter that a hiring manager will glance at and never think about again. In fact, we know that most people do.

But you want your letter to stand out and do what you intend: get someone hired. That’s what we’ve written this guide for.

We’re going to lay out a few simple rules you can follow to avoid the common mistakes that make for a humdrum reference letter and instead write one that has great impact.

In this article, we:

• Give you a template to use any time to write a great recommendation letter
• Show you a sample of a recommendation letter that gets people hired
• Cover the basics of what a recommendation letter is
• Explain step-by -step how to write a winning recommendation letter
• And we’ll even tell you how to write a short LinkedIn recommendation!

A recommendation letter is usually one of the very last parts in a job search. Congrats if that’s where you are, you’re on your way to reaching your career goals!

But if you’re looking ahead and want help with some of the crucial earlier steps toward career success, check out our career counseling service.

We’ve helped thousands of people along the way succeed in their job search , prep for interviews , negotiate the details of their contracts, and otherwise hit their career targets . Get in touch with us If you want to do a deep dive on informational interviews, or if you're curious about other ways to better navigate your career path.

Upload & Check Your Resume

Drop your resume here or choose a file . PDF & DOCX only. Max 2MB file size.

Author’s name

Address Info

Hiring Manager's Name

Address info

Dear (Hiring Manager’s name),,

[Part 1 – Showstopping Intro]

• This is a unique and engaging opener that is going to grab the Hiring Manager’s attention.
• Maybe the most important part of the letter since they might just set it down if you don’t hook them right now.

[Part 2 – Relationship with Referral Candidate]

• Describe how you know the candidate you’re writing about.
• Include an example of why you’re backing the applicant.

[Part 3 – Job-Specific Supporting Details]

• Mention how the candidate helped you that specifically relates to the job at hand.
• Show that the candidate surpasses the requirements laid out in the job offer.
• Convey the passion the applicant has for their work.

[Part 4 – Call to Action and Closing]

• Creates an opportunity to continue the conversation.
• Shows respect for the Hiring Manager’s time and experience.

Best regards,

[Referee Name/Signature]

Vikki L. Boyer

Product Manager

EnVia Design

4237 Rockford Mountain Lane

Chapel Hill, NC 27514

November 11, 2022

Mieko Ouchi

Vanguard Design Solutions

1716 Biddie Lane

Richmond, VA 23219

Dear Mieko,

I’m writing this letter because I’m convinced that Michael Lavallee would be the absolute best possible choice for your Design Manager position. I want to convince you of the same thing.

While Michael lived in Chapel Hill I had the great fortune of having him as lead designer on my team. During this time I got to work very closely with him on several projects, and we had him lined up to start managing a new team once business picked back up over the pandemic. He’s the most dedicated and passionate employee we’ve had in years, and while he had to move during our temporary shut-down, I still consider him a key player I would take back on at the drop of a hat.

Sam's intuitive sense of design and grasp of all the tools we use to that end made him the go-to person when we needed the highest quality work or were in a time crunch. His depth of knowledge and time-management make him a key asset to any team. Over and over, Michael was able to show that the high consideration I have for his talents was well-placed. Some of his achievements at EnVia Design include:

• Increasing code efficiency of in-development applications by an average of 28% once he got his hands on them.
• Regularly suggesting elegant solutions that saved coding-time and eliminated unnecessary software elements.
• Moving from a junior engineer to the lead designer in 3 years with zero failures or mistakes on his part while building the respect of the whole team along the way.

As I said, we had a plan for Michael, and he’ll always have a home on our team if he ever comes back to Chapel Hill. We can’t recommend him enough.

I would love to be of any further help I can be to Michael or yourself. Can we schedule a time that’s convenient to you to touch base via Zoom or by phone?

There you go, a template and a sample you can use to write your own reference letter! Just copy and paste it into your word processor and make the changes you need to suit the candidate it’s for.

If you plan to copy and paste one of our examples, remember these formatting tips, too:

• Use standard margins (between 1 - 1 ½”)
• Single spacing for the paragraphs with an extra space between them and each of the address sections
• Use a clear and readable font, like Arial or Cambria, at 11-12 point
• Combine these so it doesn’t look cramped and so everything fits on 1 page

We can help with formatting resumes and spacing cover letters too if you have any questions.

A recommendation letter ( aka a ‘reference letter’ or a ‘letter of reference’) is a letter written by a person of standing or authority (the referee) in support of a candidate’s qualification and suitability for a specific job. It should go without saying, but it’s pretty important: the referee should know the candidate personally and have a high opinion of them .

It’s also expected that the referee should have some respectability and clout. They’re usually in a position of seniority, like at the level of a team lead, manager, or professor, depending on when and where the candidate worked with or for them.

And lastly, the author of the reference letter should read the job ad so they can describe how the candidate’s work or academic experience, skills, and performance are relevant and make them a great fit for that job.

And that’s the upshot: a reference letter is a written personal reference in support of someone for a job.

A great reference letter will use the format we showed you at the top of the article. There are four basic elements and they should be presented in order for best effect:

• Open with a show stopping Intro
• Establish your relationship with the candidate
• Include job-specific supporting details
• Close with a call to action

Step 1. The intro

The intro is super important. It will literally make or break the reference letter.

A hiring manager gets a pile of reference letters for every round of hiring, and if you don’t grab their attention in the first couple of sentences they’ll set it aside and forget about it. You need to be the person who stops them in their tracks.

Most reference letters start out in similar ways. The most complimentary way to describe them is: unengaging.

They might say something like:

I’m writing to you in support of Michael Lavalee, who has applied for your Design Manager position…

This won’t lose anyone the job, but compared to what we suggested in our sample, it’s not turning any heads, either. Judge for yourself.

See the difference? If you had someone writing a reference letter for you, which would you rather?

Don’t limit yourself to just that option, though. What you mention in the intro for a letter of reference can be anything attention-grabbing, including:

• Phrase the opening in a novel or unexpected that will make them want to know more
• Say something amazing about the candidate's qualities
• Include an impressive fact about the applicant
• Describe accolades or awards the candidate won

Step 2. Your relationship

Here’s where a good reference letter establishes not just what the relationship was, but how it went. And FYI, it should have gone well!

A typical reference letter will say something like:

Micheal worked under me at EnVia Design for 3 years in various roles….

We think you should amp things up a bit, though. Tell the hiring recruiter in the most emphatic and engaged way, while still being honest, how you worked together but ALSO how well it went.

Here’s what we mean, again from our sample above:

While Michael lived in Chapel Hill I had the great fortune of having him as lead designer on my team. During this time I got to work very closely with him…He’s the most dedicated and passionate employee we’ve had in years… I still consider him a key player I would take back on at the drop of a hat.

If you’re writing a reference letter, the assumption is it went well. So let them know it did in an honest and human way, not just using cold, professional, business-talk.

Step 3. Job-specific support

This is where it’s going to be key that you read the job ad you’re writing in support of. You want to target one or more parts of that job and show how they’d be great at it.

It’s the kiss of death in a reference letter when the author gives some generic words of praise. It’s like manager-code for “Meh, he was alright, not my problem anymore…”

Look at what a regular recommendation would say:

Michael would be a good fit for the position you’re offering. He's competent, punctual, and regularly gets his work done as asked on time.

This is all well and good. But it’s literally the basics that anyone in the role is expected to do, which is not going to make your candidate stand out.

Compare that to how we suggest you describe their qualifications:

Sam's intuitive sense of design and grasp of all the tools we use… made him the go-to person… His depth of knowledge and time-management make him a key asset to any team… Some of his achievements… include:

• A list of specific deliverables and accomplishments

If you were reading about these two candidates, which one of them shines brighter to you than the other. It’s a no-brainer.

The little bit of extra effort to remember a few accomplishments and how they apply to the new role will make a huge difference. You can even ask the candidate themselves to supply a few choice tidbits to make remembering easier.

Step 4. A call to action

Signing off in a recommendation letter is the last chance you have to leave an impression on the hiring manager. Use the opportunity to the fullest to accomplish what you’ve set out to do.

A typical reference letter would close with a simple and standard valediction. Something like:

Thank you for your time and consideration of Michael’s application.

Warmest regards,

Again, there’s nothing going on in that example that’s bad. But, there’s nothing great there either.

Make the most of these last few words to impress on the Hiring Manager that you believe in the person you’re writing about, that they’re worth your time, and that they’re worth theirs too.

A call to action can make this difference by showing that you’re ready to spend more time on this, and it sets the stage for the next step. See for yourself:

In this case, it’s clear that you’re behind the candidate 100% and that they’re really noteworthy among all the other applicants. Why else would you be willing to take the time out of your day for their benefit?

Following these 4 simple steps will make sure that the next reference letter you write for someone will have all the hallmarks needed to be sure they get that job.

But, in case you’re reading this because you’re in the job search stage and started thinking about how to ask for a reference letter when the time comes, we can help with that too. If so, this is also a great time to make sure you know what to put on your resume and what a great cover letter looks like .

At the bottom of everyone’s profile on LinkedIn, there’s a spot where people can write brief endorsements, like little reference letters. They’re kind of like online reviews, but instead of letting everyone know how that restaurant kept you waiting so long for appetizers, you say good things about a person you worked with!

These references aren’t nearly as important as writing a good resume or a strong cover letter , but recruiters and hiring managers will often peruse them when they're considering a person for a job. They can offer just that little bit of personal insight and support that makes the difference between candidates.

When you decide, or someone asks you to write one of these, LinkedIn will prompt you to write about:

• Your relationship. As in, whether you were their manager, coworker, or another one of the options they offer in the drop-down.
• The person’s position when you worked together.
• Your recommendation. This is the brief note (no more than 3,000 characters—but less in more here) about the person’s work habits, qualifications, general awesomeness.

That last one, the recommendation, is really the key part. But that blank dialogue box can be intimidating.

Keep the following 5 points in mind, though, and you’ll write a knock-out reference that’ll impress whoever reads it.

Start with a great hook

Use the first line to hook the audience and get them wanting to know more.

Describe your relationship

Give the reader some context on how you know the person, and how that went - provided it went well. There’s no need to stick to cold, clinical descriptions here, be honest and human, just like we suggest for reference letters.

Let them shine

Since you’re recommending them, you probably think well of them. Take a couple of sentences to share a standout trait of theirs that everyone would appreciate.

Include a personal touch

We say it a lot here at Enhancv, employers don’t hire skills, they hire people. That is, most people want to work with someone they enjoy AND who gets the job done, so say something that lets everyone know the person is great to work with, not just great at their job.

Close with a crystal clear recommendation

Don’t underestimate the impact of a clear, unambiguous recommendation. Sign off with a final line that makes it clear that you give your unequivocal support to the person.

• A recommendation letter is the same thing as a’ reference letter’ or a ‘letter of reference/recommendation’
• It’s a 1-page letter outlining why you think a candidate would be a great fit for a job
• A great opening line is key to grabbing the hiring manager’s attention
• Let the person you’re writing for really standout - use positive, human language, not clinical business-talk
• Share specific examples of how what they did for you proves they can do the job they’re applying to
• Always close with a call to action that shows the candidate is worth your time

We’ve helped 1000+ people just like you find success in the hiring process through our career counseling service . Whether you need help on the job search stage, prepping for interviews , or while you’re trying to negotiate the details of the job or compensation, we’ve got experts that are ready to give you advice and help you strategize your next move.

• Resume Guides

Do Resume Templates Work

Linkedin profile tips: how to create an impressive profile that gets noticed, how to create and follow a strategic job search plan in 2024, real resume examples that stand out and get people hired, how to update your resume: simple changes with big effects, what i learned from creating donald trump's resume.

• Create Resume
• Terms of Service
• Privacy Policy
• Cookie Preferences
• Resume Examples
• Resume Templates
• AI Resume Builder
• Resume Summary Generator
• Resume Formats
• Resume Checker
• Resume Skills
• How to Write a Resume
• Modern Resume Templates
• Simple Resume Templates
• Cover Letter Builder
• Cover Letter Examples
• Cover Letter Templates
• Cover Letter Formats
• How to Write a Cover Letter
• Cover Letter Guides
• Job Interview Guides
• Job Interview Questions
• Career Resources
• Meet our customers
• Career resources
• English (UK)
• French (FR)
• German (DE)
• Spanish (ES)
• Swedish (SE)

© 2024 . All rights reserved.

Made with love by people who care.

Choose Your Test

• Search Blogs By Category
• College Admissions
• AP and IB Exams
• GPA and Coursework

9 Sample Excellent Recommendation Letters for Your Job

Letters of Recommendation

Anyone who's applied for a job knows how important recommendation letters can be to getting hired. While you've probably asked for a reference letter in the past, you may be less familiar with writing one. If someone asks you for a reference, how can you produce a great letter that will help your employee, colleague, or friend get hired?

To help you through the writing process, we're providing nine samples of effective letters of recommendation (scroll down to skip to the samples!). By reading through these examples, you'll gain a clear understanding of how to structure your own letters.

Before getting to the free recommendation letter samples, let's briefly review the role that reference letters play in the hiring process. Why are they important, and what makes some stand out over others?

Why Are Recommendation Letters Important?

Many employers request recommendation letters to help them decide who to hire or internally promote. Throughout the hiring process, the applicant strives to present herself in the best light. Beyond the interview and resume, hiring managers look to recommendation letters to confirm the candidate's qualifications and to gain insight from an outside party.

The hiring manager wants to know what experiences the candidate will bring to the new role, how she'll contribute to the company or organization, and how she'll behave in the day-to-day. Recommendation letters can point to a candidate's future performance by talking about her past achievements.

Reference letters can also shed light on what it's like to manage, work with, or, in the case of a character reference, be friends with the person under consideration. They complement the candidate's story and suggest what she'll bring to the table in her next job.

If you get asked to write a letter for someone, it's safe to assume you want to do a good job. Helping someone get hired is not just a satisfying good deed, but it's also good professional karma! So how can you turn those good intentions into a stand-out employee letter of recommendation?

Each letter will, of course, be different, but good letters share certain key features. Read on to learn about three important characteristics of strong reference letters.

Your recommendation letter's not the time to be cagey about your identity! The hiring manager wants to know who you are and why you're qualified to recommend the applicant.

What Makes a Recommendation Letter Stand Out? 3 Key Features

Strong letters give positive descriptions of a candidate's skills in a concise and powerful way. Beyond using language that's clear and error-free, what elements should your recommendation letter include to be effective?

As you write your letter, make sure it does the following:

#1: Explains Why You're Qualified to Recommend the Candidate

In order to hold weight, a recommendation letter should come from a reputable source. If an employer wants a professional reference, then the writer of that letter probably worked with the candidate in a supervisory capacity. Some employers will also be interested in letters from a colleague or, occasionally, a friend, neighbor, or family member. Most letters, though, will be written by a supervisor, manager, or boss of some sort.

In the first paragraph, you should explain who you are and how you know the candidate. How long did you work with her and in what capacity? By explaining your relationship, you show that you're qualified to give an honest assessment.

If someone who feels like a relative stranger asks you to write a letter, you might consider declining or recommending someone else to write it. If you didn't get to know the candidate's work performance or only did so in a way completely unrelated to the new position, then you might not be able to provide a helpful letter of recommendation from employer to employee.

The best letters are written by people who can speak to the candidate's skills and accomplishments. Make sure to state clearly in the beginning of your letter who you are and why your opinion matters.

#2: Customized to the New Position

While you should speak to the candidate's accomplishments in her past role, you should also show why she'd make a good fit in the next one. Even if the candidate's making a career change, you can explain why she'll be able to do well in the new industry.

Here's where open communication with the applicant is important. She should share the job description so you have a clear understanding of the position's requirements. As the writer, you're not expected to do much research on the new job. The candidate should provide you with everything you need to know to customize your letter.

By drawing on this information, you can express confidence that the candidate will succeed in the new role. Then when the hiring manager reads your letter, she'll feel reassured that the candidate would make a good fit.

#3: Uses Specific Examples and Anecdotes

Finally, and perhaps most importantly, your letter should provide specific examples about the candidate. Don't just list adjectives like, "friendly, intelligent, and hard-working"; instead, present circumstances in which the candidate demonstrated those qualities. To borrow a favorite phrase of English teachers, "show, don't just tell."

Not only will examples point to the value the candidate brought to your organization or company, but they'll also paint a picture of how she works in day-to-day operations. Using two to three specific anecdotes in your letter will boost its level of persuasiveness. It will also sidestep a common rec letter trap: becoming a generic list of cliches.

Just as you should only write a recommendation letter if you feel qualified to assess the candidate, you should also only write it if you can provide a great one. While you don't want to go over the top and sound insincere, your letter should be a strongly positive endorsement.

Sample Recommendation Letters

As you read through the nine free job recommendation letters below, notice how they all share the three key features described above, even though they differ in terms of their source and target audience. Below are nine sample recommendation letters, each followed by an analysis of what it does well!

• Sample Recommendation Letter 1: Written by a Direct Manager for a Full-Time Employee
• Sample Recommendation Letter 2: Written by a Principal for a Teacher
• Sample Recommendation Letter 3: Written by a Direct Manager for a Part-Time Employee
• Sample Recommendation Letter 4: Written by a Manager for a Remote Worker
• Sample Recommendation Letter 5: Written by a Supervisor for an Internal Promotion
• Sample Recommendation Letter 6: Written by a Supervisor for a Student Intern
• Sample Recommendation Letter 7: Written by a Coworker
• Sample Recommendation Letter 8: Written by a Professor for a Former Student
• Sample Recommendation Letter 9: Written by a Friend as a Character Reference

After checking out the above samples of recommendation letters, read on for some final thoughts on how to write an excellent letter of recommendation for an employee, coworker, or friend.

Now that you've got all the building blocks, you can put them together into a powerful letter of recommendation!

Writing Strong Letters of Recommendation: Final Thoughts

While the above samples of recommendation letters will help guide you through the letter writing process, they can't look exactly like your final product. Writing a letter is a significant undertaking, as it requires you to customize your words to the candidate and make your letter unique. Even though the specifics will vary, strong letters of recommendation do have certain features in common. Each letter should...

Use an Official Format

The sample letters show the proper format for a recommendation letter. They have the employer's name, position, company, and company's address at the top. To give one example, here's the header for recommendation letter sample #1:

Ms. Greta Johanssen Sales Manager Streambase Corp. 66 Western Boulevard Santa Fe, New Mexico 87500

You should also use official letterhead that has your name and contact information across the top, in whatever way you've chosen to present it. Each letter is addressed to a specific person, a greeting that's more personal than, "Dear Hiring Manager." Typically, paragraphs are single-spaced with a double space in between each one.

Finally, every letter concludes with an invitation to contact the writer for any further information. Then the writer may include her position, company, phone number, and email below her name.

Start with a Strong Opener

The strongest letters start out with an immediate statement of support. They might say, "It's my honor," "It's my pleasure," or "I'm very pleased to provide this letter of recommendation for Joe." Stating the obvious with a sentence like, "I'm writing to recommend Joe," looks weak beside a more enthusiastic opener.

In the first paragraph, explain who you are and why you're qualified to recommend the candidate. Write a line or two of praise about her professional and personal strengths, perhaps with a summary of the main points you'll present in the rest of the letter.

Include Two to Three Specific Examples

As mentioned above, strong letters typically include two to three body paragraphs with specific anecdotes about the candidate. They don't just describe the applicant's great qualities and accomplishments; they give examples and prove to her prospective employer that she's made achievements in the past that predict future success.

You might talk about a project or responsibility of the applicant or the value she's brought to your company. Consider relevant qualities like flexibility, initiative, leadership, growth, collaboration, interpersonal skills, and/or ability to perform within a certain environment or culture.

To Sum Up...

Depending on your relationship with the candidate, you might focus more on her work performance or personal character in your recommendation letter. An employer will focus more heavily on professional skills while a coworker may add personal qualities.

A friend or neighbor providing a character reference would produce the most personal letter. It falls upon the candidate to choose her recommenders wisely and to share any relevant information about the prospective position to help them write the best letter they can.

As long as you incorporate the key features discussed above and take the time to make your letter positive and specific, you'll provide a strong recommendation letter that will help your employee, colleague, or friend get hired. And who knows—perhaps in a year or two, she'll be writing a recommendation letter for you!

What's Next?

Are you tasked with writing a recommendation letter for a student applying to college? If so, check out these samples of recommendation letters from teachers and counselors, along with additional writing tips and a thorough recommendation letter template!

• 4 Amazing Samples of Recommendation Letters from Teachers Should You Move to a State with No Income Taxes
• 3 Examples of Excellent Recommendation Letters from Counselors
• Complete Guide: Writing a Strong Letter of Recommendation
• Unsecured Credit Cards for Those with Bad Credit
• A Great College Recommendation Letter Template

Trending Now

How to Get Into Harvard and the Ivy League

How to Get a Perfect 4.0 GPA

How to Write an Amazing College Essay

What Exactly Are Colleges Looking For?

ACT vs. SAT: Which Test Should You Take?

When should you take the SAT or ACT?

Get Your Free

Find Your Target SAT Score

Free Complete Official SAT Practice Tests

How to Get a Perfect SAT Score, by an Expert Full Scorer

Score 800 on SAT Math

Score 800 on SAT Reading and Writing

How to Improve Your Low SAT Score

Score 600 on SAT Math

Score 600 on SAT Reading and Writing

Find Your Target ACT Score

Complete Official Free ACT Practice Tests

How to Get a Perfect ACT Score, by a 36 Full Scorer

Get a 36 on ACT English

Get a 36 on ACT Math

Get a 36 on ACT Reading

Get a 36 on ACT Science

How to Improve Your Low ACT Score

Get a 24 on ACT English

Get a 24 on ACT Math

Get a 24 on ACT Reading

Get a 24 on ACT Science

Stay Informed

Get the latest articles and test prep tips!

Rebecca graduated with her Master's in Adolescent Counseling from the Harvard Graduate School of Education. She has years of teaching and college counseling experience and is passionate about helping students achieve their goals and improve their well-being. She graduated magna cum laude from Tufts University and scored in the 99th percentile on the SAT.

Ask a Question Below

Have any questions about this article or other topics? Ask below and we'll reply!

The 46 Best Cover Letter Examples: What They Got Right

Published: May 22, 2024

I’ve sent plenty of cover letters throughout my career, so I know it isn’t usually fun to write one. Fortunately, the cover letter examples I painstakingly gathered below show that it’s possible to have a little fun with your job search — and maybe even make yourself a better candidate in the process.

I was shocked upon learning 45% of job seekers don’t include a cover letter when applying for a job. I definitely don’t recommend following the crowd on this matter because your cover letter is a chance to tell the stories your resume only outlines.

It’s an opportunity for you to highlight your creativity at the earliest stage of the recruitment process.

Are you ready to showcase your unique skills and experience? Or are you looking for more tips and cover letter inspiration?

Keep reading for 40+ cover letter examples, then check out tips for cover letter formatting and what makes a cover letter great.

Table of Contents

Customizable Cover Letter Examples

Best cover letter examples, short cover letter examples, creative cover letter examples, job cover letter examples, career cover letter examples, what is a good cover letter, what’s on a cover letter, what makes a great cover letter.

5 Free Cover Letter Templates

Five fill-in-the-blank cover letter templates to help you impress recruiters.

• Standard Cover Letter Template
• Entry-Level Cover Letter Template
• Data-Driven Cover Letter Template

Download Free

All fields are required.

You're all set!

Click this link to access this resource at any time.

In a hurry for a cover letter example you can download and customize? Check out the ones below from HubSpot’s cover letter template kit .

1. Standard Cover Letter Example

4 . The Cover Letter That Explains ‘Why,’ Not Just ‘How’

You may already know how to talk about how you’ll best execute a certain role in your cover letter. But there’s another question you might want to answer: Why the heck do you want to work here?

The Muse , a career guidance site, says that it’s often best to lead with the why — especially if it makes a good story.

I advise against blathering on and on, but a brief tale that illuminates your desire to work for that particular employer can really make you stand out.

In an increasingly digitized world, where customer-centric strategies are vital for business success, I am thrilled to apply for the [Job Title] position at HubSpot."

Unhelpful Cover Letter Introduction:

"To Whom it May Concern,

I am applying for the [Job Title] position at HubSpot. I have some experience in marketing and can help your clients grow their businesses."

Relevant Professional Experience

It can be tempting to use the same cover letter for every job. After all, it‘s about your experience, isn’t it? But it's not enough to rephrase the work history in your resume.

Recruiters and hiring managers are looking to fill a specific role, so you need to show how your experience translates to their unique needs.

So, the body of a great cover letter should showcase the specific professional experiences that are relevant to the job you're applying for. Emphasize your accomplishments and skills that directly relate to what the job needs.

To speed up this part of the cover letter writing process, start by creating a list of your transferable skills . Drafting this list can help you quickly focus on the skills to highlight in your cover letter.

Then, use AI tools to summarize job descriptions and narrow in on where your experience and the needs of the role you're applying for overlap. This post is full of useful AI assistant tools if you're new to AI.

Helpful Cover Letter Experience:

“At [Company Name], I had the opportunity to assist a global ecommerce retailer in enhancing their online customer experience. By conducting in-depth market research and customer journey mapping, I identified pain points and areas of improvement in their website navigation and user interface.”

Unhelpful Cover Letter Experience:

“I also worked with an ecommerce retailer to improve the customer experience. We did some surveys and training, and they were happy with the results.”

Useful Examples

To make your cover letter stand out, add specific examples that show how you've solved problems or gotten results in past roles.

Quantify your accomplishments whenever possible, using data to give the reader a clear understanding of your impact.

Helpful Cover Letter Example:

“I lead a team of five content writers while increasing website traffic by 18% year-over-year.”

Unhelpful Cover Letter Example:

“I have a great track record of leadership and achieving fantastic results.”

Research and Company Knowledge

Hiring teams aren‘t hiring anyone with the skills to do the job. They’re hiring a person they'll work alongside at their specific company.

So, to show that you‘re not just looking for any job anywhere, share your knowledge of the company’s industry, values, and culture in your cover letter.

Spend some time on the company website and take notes on what makes this business interesting to you and why you would want to work there.

Then, explain how your skills align with the company's mission and goals and explain how you could add to their chances of success. This will showcase your interest in the company and help them see if you are a good cultural fit.

Helpful Cover Letter Research:

“I was particularly drawn to HubSpot not only for its industry-leading solutions but also for its exceptional company culture. HubSpot's commitment to employee development and fostering a collaborative environment is evident in its recognition as a top workplace consistently. I strongly believe that my passion for continuous learning, self-motivation, and dedication to contributing to a team will make me a valuable asset to HubSpot.”

Unhelpful Cover Letter Research:

“I have been inspired by HubSpot's commitment to inbound marketing and its comprehensive suite of solutions. HubSpot's dedication to providing valuable content and fostering meaningful relationships aligns with my own values and aspirations.”

Clear Writing

Your cover letter needs to pack in a lot of important information. But it's also important that your cover letter is clear and concise.

To accomplish this, use professional but easy-to-understand language. Be sure to remove any grammar or spelling errors and avoid lengthy paragraphs and avoid jargon or overly technical language.

You may also want to use bullet points to make your letter easier to skim. Then, proofread your cover letter for clarity or ask a friend to proofread it for you.

• Guide to Becoming a Better Writer
• Tips for Simplifying Your Writing

Helpful Cover Letter Writing:

"In addition to my academic accomplishments, I gained valuable practical experience through internships at respected law firms.

Working alongside experienced attorneys, I assisted in providing legal support to clients. This hands-on experience helped me develop a deep understanding of client needs and enhanced my ability to effectively communicate complex legal concepts in a straightforward manner."

Unhelpful Cover Letter Writing:

"Furthermore, as a complement to my academic accomplishments, I have garnered invaluable practical experience through internships at esteemed law firms.

Throughout these placements, I actively collaborated with seasoned attorneys to conduct due diligence and furnish clients with comprehensive legal support. Notably, these experiences fostered a profound comprehension of client necessities, whilst honing my legal acumen to articulately convey intricate legal principles within a lucid and concise framework, adhering to applicable precedents and statutes of limitations."

Genuine Interest and Enthusiasm

Find ways to convey your passion for the role and how excited you are to contribute to the company you're applying to. At the same time, make sure your interest feels authentic and outline how it aligns with your career goals.

Your ultimate goal is an enthusiastic letter that feels honest and leaves a lasting positive impression.

Showing excitement in writing doesn't come naturally for everyone. A few tips that can help you boost the genuine enthusiasm in your letter:

• Record audio of yourself speaking about the role, then use voice-to-text technology to transcribe and add these sections to your letter.
• Choose your words carefully .
• Write in active voice.

Helpful Cover Letter Tone:

“I am genuinely enthusiastic about the prospect of joining [Company/Organization Name] as an accountant. My combination of technical proficiency, eagerness to learn, and strong attention to detail make me an ideal candidate for this role. I am confident that my dedication, reliability, and passion for accounting will contribute to the continued success of your organization.”

Unhelpful Cover Letter Tone:

“Honestly, I can hardly contain my excitement when it comes to reconciliations, financial statement analysis, and tax regulations! Engaging in spirited discussions with professors and classmates has allowed me to foster an unbreakable bond with the fascinating world of accounting, and I'm positively bursting with enthusiasm at the prospect of applying my skills in a professional setting.”

Memorable Conclusion

End your cover letter on a strong note. Summarize your top qualifications, restate your interest in the position, and express your interest in future communication.

Then, thank your reader for their time and consideration and include your contact information for easy follow-up.

To make your conclusion memorable, think about what parts of your letter you‘d most like the hiring manager to keep top of mind. Then, consider your word choice and phrasing. If you’re feeling stuck, this list of ways to close an email can help.

Helpful Cover Letter Conclusion:

"Thank you for considering my application. I am excited about the opportunity to further discuss how my qualifications align with the needs of Greenpeace. Please feel free to contact me at your convenience to arrange an interview.

Together, let's make a lasting impact on our planet.

[Your Name]"

Unhelpful Cover Letter Conclusion:

"Thank you for considering my application. I look forward to the possibility of discussing my qualifications further and how I can contribute to Greenpeace's mission. Please feel free to contact me at your convenience to arrange an interview.

I’d like to add another stage to the job search: experimentation.

In today’s competitive landscape, it’s so easy to feel defeated, less-than-good-enough, or like giving up your job search.

But don’t let the process become so monotonous. Have fun discovering the qualitative data I’ve discussed here — then, have even more by getting creative with your cover letter composition.

I certainly can’t guarantee that every prospective employer will respond positively — or at all — to even the most unique, compelling cover letter. But the one that’s right for you will.

So, get inspired by these examples and templates. Write an incredible cover letter that shows the hiring team at your dream job exactly who you are.

Editor's note: This post was originally published in October 2020 and has been updated for comprehensiveness. This article was written by a human, but our team uses AI in our editorial process. Check out our full disclosure to learn more about how we use AI.

Don't forget to share this post!

Related articles.

How to Write an Internship Cover Letter [Expert Advice & Examples]

How to Start a Cover Letter That Gets You Your Dream Job

General Cover Letter: 15 Cover Letter Templates to Perfect Your Next Job Application

Is a Cover Letter Necessary in 2024?

Letter of Interest Tips, Templates & Examples [A 2023 Guide]

The Ultimate Guide to Writing a Cover Letter

Eight Cover Letter Greetings for Every Situation

7 Expert Cover Letter Tips to Get the Job

Marketing software that helps you drive revenue, save time and resources, and measure and optimize your investments — all on one easy-to-use platform

Meet all your HR needs with an all-in-one HRIS.

Automate and simplify payroll processes with payroll software.

Find and onboard top talent to stay competitive in your industry.

Track and analyze employee performance.

Digital learning platforms to teach and train employees.

All-in-one HRMS for workforce management.

Comprehensive HCM for HR excellence.

Track time & attendance accurately.

Elevate talent with top TMS software.

Free Software Match !

Get matched for free with top HR software

Learn how Matchr helps HR professionals streamline their software searches.

• Best HRIS Software
• HRIS Vendor List
• Free HRIS Software List
• HRIS Resources
• Best Payroll Software
• Payroll Vendor List
• Free Payroll Software
• Payroll Resources
• Best ATS Software
• ATS Vendor List
• Free ATS Software
• ATS Resources
• Best LMS Software
• LMS Vendor List
• Free LMS Software
• LMS Resources
• Best Performance Management Software
• Performance Management Vendor List
• Free Performance Software
• Performance Management Resources
• Best HRMS Software
• HRMS Vendor List
• Free HRMS Software
• Best HCM Software
• HCM Vendor List
• Free HCM Software
• Best Time and Attendance Software
• TA Vendor List
• Free TA Software
• Best TMS Software
• TMS Vendor List
• Free TMS Software
• Case Studies
• Scholarship
• Get Software Matches

Letters of Recommendation for an Employee

A letter of recommendation is a formal document intended to highlight a former employee’s work performance, valuable skills, and attributes to a potential future employer. Such letters, also known as reference letters, can be highly influential for an applicant, potentially helping them secure a desired position. Whether the role is a significant career advancement, a necessary step in their career path, or a job that simply meets their current needs, a strong recommendation can make a substantial difference. 

The Importance of Recommendation Letters

Potential employers often request recommendation letters during the hiring process. However, candidates can also include a recommendation letter when submitting their application materials to a hiring manager. This document will provide them with a detailed account of the applicant’s work ethic, specific achievements, and personal qualities.

Writing a Good Recommendation Letter

A good recommendation letter can make an employee stand out from other candidates in the hiring process. It provides a narrative that goes beyond the facts listed on a resume or cover letter, offering a more personal and professional reference. It’s crucial for the writer to vouch for the employee’s abilities, personal character, and suitability for the new position. By highlighting these aspects, the letter can effectively demonstrate why the employee is a valuable candidate, significantly impacting their job search.

What To Consider Before Writing the Letter

Gathering relevant information from the employee before writing a recommendation letter will assist the author in ensuring their writing is personalized and detailed in its description of the potential employee. Having a clear understanding of their professional goals, whether they are changing careers, seeking advancement, or pursuing the next step in their career path, will help you tailor your letter effectively.

Make Certain You Are the Right Person To Write a Recommendation

It’s necessary to have a good understanding of the employee’s skills, work ethic, and achievements to craft an effective letter. If you do not have adequate familiarity with the employee or are unable to provide a strong recommendation, it is better to decline the request and suggest they seek out someone more suitable for the task. This is why there are several factors to consider before writing a recommendation letter for an employee:

• Have you worked closely with them?
• Can you provide a positive recommendation for them?
• Are you familiar with their strengths?
• Do you know what role they are aiming for?
• Do you know their career goals? 
• Are they transitioning to a new career or industry?
• Can you discuss their work ethic, leadership style, and interpersonal skills or provide specific examples of their work?
• Are you able to discuss why they would be a valuable asset to any organization?
• Is there anything they prefer you not to mention in your recommendation?

Gathering Employee Information

Ask your employee for their resume, a link to their LinkedIn profile, and any other information you might need. This information and your experience working with them should provide a strong foundation for your letter. However, don’t hesitate to ask for additional details if needed. Also, make sure to clarify whether you are writing a general reference letter or one for a specific role to ensure your recommendation is appropriately detailed.

Requesting Role Information

Ask your former employee to provide a detailed description of the role they are applying for. This will allow you to highlight any transferable skills. A job description of the desired position will also help you determine which aspects of the candidate’s professional experience to emphasize in your letter.

Use the Correct Format and Pay Attention to Detail

Whether you’re a direct supervisor, co-worker, or part of human resources, writing a strong letter requires attention to detail and a clear understanding of the correct business letter format. Remember that this letter can significantly influence an employee’s job search and help them secure a new job. Reviewing recommendation letter examples, using an existing template, and making sure that your letter is proofread will ensure that the letter you provide is professional and beneficial to the employee.

Include Specific Examples

When writing a recommendation letter, it’s recommended to include specific examples of the employee’s work. This approach helps to demonstrate their strengths effectively and highlights how the employee contributed to your company. These examples can illustrate why the employee would be successful in a new role, making your letter a powerful tool in their job search.

Describe the Employee’s Attitude and Performance

While you are writing your recommendation, remember that you are providing a character reference, not just a listing of performed activities. It is important to help prospective employers not just understand the skills and accomplishments of the potential employee. Providing evidence to show if they have a positive attitude, are a team player, and are hardworking can often be more imperative than addressing a detailed list of skills.

Provide Your Contact Information

It’s important to provide your contact information in the letter, including a phone number and email address. This way, the prospective employer can reach out to you for any additional information or clarification they may need regarding your recommendation. It also shows that you are willing to support the employee in their job search and stand by your recommendation. Make sure to include this information at the end of your letter or as part of your signature block.

Structure of a Letter of Recommendation

A professional letter of recommendation follows a standard business letter format. It typically includes the following components:

• Recipient’s information

Introduction

• Body paragraphs
• Closing summary
• Signature block

The header of a business letter should include your name, job title, company name, and contact information (address, phone number, and email address). This information should be placed in a professional font and size at the top of the page.

Every professional letter should include the date it is written. This ensures the recipient understands the information being shared is current and accurate.

Recipient’s Information

The recipient’s information should include their name, job title, company or organization name, and address. If you are writing a general recommendation letter, use the following format:

[Recipient’s Name]

[Company Name]

If you are writing a letter of recommendation for a specific role or position, use the following format:

[Hiring Manager/Department Head/HR Representative]

[Company/Organization Name]

The salutation should be formal and respectful. Address the recipient by their proper title and last name (e.g., Dear Mr. Smith or Dear Ms. Johnson). Personalizing the greeting shows attentiveness and respect, giving the letter a more genuine tone. A general greeting such as “To Whom It May Concern” is acceptable if the recipient’s name is unknown. If you are unsure of their preferred pronouns, it’s best to use gender-neutral language such as “Dear [First Name] [Last Name],”

Additionally, make sure that your salutation is followed by a comma or colon, depending on the level of formality you wish to convey. This small detail helps to create a polished and respectful introduction to your letter. For example:

Dear (name of recipient),

To Whom It May Concern:

In the introductory paragraph, clearly outline your relationship with the former employee. Specify the job title they held and mention the name of the company where you worked together. Also, make sure to include the duration of your professional relationship. This information provides context for the potential employer, helping them understand the nature of your experience with the candidate. Here are some examples:

“I am pleased to write this letter of recommendation for [Employee Name], who has been under my supervision at [Company Name] for the past [duration]. In the role of [Employee’s Job Title], [he/she] has consistently exhibited remarkable skills and dedication.”

“I am pleased to recommend [name of your former employee] for a position at [name of the company the former employee is applying to join]. In my capacity as [your position], I have supervised [candidate’s name] for [number of years] at [Company Name] and can vouch for their exceptional performance and value as an employee.”

Body Paragraphs

The body paragraphs of your recommendation letter should delve into the candidate’s specific achievements, work ethic, and personal qualities. In this section, you should provide specific examples to demonstrate the employee’s strengths and emphasize their contributions to your organization. Expand on their ability to work with team members, problem-solving efficiency, and overall performance.

First Body Paragraph

Begin this paragraph by discussing the employee’s role and responsibilities within the organization. Provide a comprehensive job description and explain how they consistently met or exceeded the expectations set for them. Make sure to highlight the skills and qualities that would be particularly valuable to the company they are applying to, demonstrating how their contributions could be especially beneficial in the new role. Here are some examples of what a first body paragraph should look like:

“During [Employee Name]’s employment period as [Job Title] at [Company Name], [he/she] played a crucial role in [specific project or responsibility]. [He/She] consistently met deadlines, displayed a strong work ethic, and demonstrated outstanding interpersonal skills.”

“Throughout the period I supervised [former employee’s name], I observed [him/her] to be [adjectives describing their work or work ethic]. [Former employee’s name] displayed a high level of professionalism, reliability, and dedication that significantly contributed to our team’s success. For instance, [describe a particular project or task where they excelled, highlighting their role and the positive outcome]. [His/Her] ability to [mention any specific skills, such as problem-solving, leadership, or collaboration] was particularly impressive and made a substantial impact on our projects and overall team performance.”

Second Body Paragraph

The second paragraph should detail the employee’s accomplishments and contributions, highlighting specific examples such as awards, recognitions, and significant projects. By showcasing their problem-solving abilities, interpersonal skills, and leadership qualities, you create a clearer picture of their value to the organization. Including anecdotes illustrates the candidate’s skills and work ethic, helping potential employers envision how they can achieve similar success in their company. Here are some examples of what the second body paragraph should look like:

“One of [Employee Name]’s most notable achievements was [specific achievement]. This accomplishment not only demonstrates [his/her] problem-solving abilities but also shows [his/her] ability to take initiative and to successfully complete projects.”

“One of [Employee Name]’s most significant achievements was [specific achievement]. This accomplishment not only highlighted [Employee Name]’s exceptional problem-solving skills but also demonstrated [his/her] ability to effectively collaborate with colleagues and lead a team. For instance, [he/she] consistently excelled in [specific examples of how they excelled in the workplace under your supervision], showcasing [specific skills or attributes]. This includes [mention any particular projects or tasks where their contributions were vital], which earned [him/her] [any awards or recognitions received]. [Employee Name]’s ability to [mention specific skills such as effective communication, strategic thinking, or innovative approaches] significantly benefited our team and projects, reflecting [Employee Name]’s dedication to [his/her] role.”

Closing Summary

To effectively conclude a professional letter, it’s important to include a summary that encapsulates your thoughts. Reiterate your positive impressions of the employee’s qualities, skills, and achievements to create a lasting impact on the potential employer. Here are a few examples:

“In conclusion, I highly recommend [Employee Name] for any position that [he/she] may seek. [His/Her] exceptional work ethic, problem-solving skills, and ability to collaborate with others make [him/her] an invaluable asset to any organization.”

“Based on my professional experience with [Employee Name], I have no hesitation in recommending them for any role they may pursue. Their remarkable abilities and contributions make them an outstanding candidate who will undoubtedly bring value to your company.”

Signature Block

Adding a signature block to your business letter is essential in ensuring its professional appearance and credibility. A signature block typically includes the sender’s name, job title, company name, and contact information, such as phone number or email address. It serves as a formal closing to the letter and provides recipients with easy access to reach out for further communication.

[Your Name]

[Job Title]

Contact: [Phone number] / [Email Address]

Best regards,

[Your Name and Title]

Direct Line: [Phone number]

Email: [Email Address]

Website: [Company Website URL]

Find the right software match!

Get matched for free with top HR software.

How many employees are in your organization?

Select the software features you need.

We're matching your needs with the software in our database.

By clicking the checkbox I agree to opt-in to receive future emails from Matchr and its software vendor partners. I also accept the Terms of Use and Privacy Policy.

Thanks for using our Software Matching service!

Would you like to schedule a 5-10 minute meeting with a Software Advisor right now?

We are sorry, Matchr currently does not offer support to countries outside USA, Canada

Find the Right Software Match

Related Articles

How do you know if your employees are unhappy.

Every good employer wants to create a workplace where employees feel content and satisfied. In reality, you can’t please everyone all the time — but you may be able to identify unhappy employees and take steps to fix the situation before you lose good employees. By taking a proactive approach to spotting and mitigating unhappiness, …

Harassment in the Workplace

Workplace harassment is a critical issue affecting victims and an organization’s health. Human Resource professionals are crucial in identifying, preventing, and addressing harassment to foster a safe and productive work environment. Whether an HR novice or a long-time professional, you must equip yourself with the insights and strategies to combat harassment effectively and foster an …

How Can You Help Remote Employees Maintain a Work-Life Balance?

There are a lot of advantages to working remotely. There’s no commute, fewer interruptions from coworkers, flexible schedules, and more. However, it can be difficult for some employees to maintain a good work-life balance while working from home. Employees often work more from home than they do at the office. The boundaries between work and …

What’s the Best Way to Address Job Abandonment?

Job abandonment is a situation in which an employee stops showing up for work without giving an employer any notice. This is an annoying problem that has the potential to temporarily cripple a workplace. Assuming that an employee has abandoned the job can garner legal consequences if it actually turns out that the employee had …

Looking for a new HRIS? Explore BambooHR's HRIS solution.

Free tools and downloads to hire, support, and retain talent.

To give you the best possible experience, this site uses cookies. If you continue browsing, you accept our use of cookies. You can review our Privacy Policy to find out more about the cookies we use.

Cover Letters With a Personal Recommendation

• Cover Letters
• ')" data-event="social share" data-info="Pinterest" aria-label="Share on Pinterest">
• ')" data-event="social share" data-info="Reddit" aria-label="Share on Reddit">
• ')" data-event="social share" data-info="Flipboard" aria-label="Share on Flipboard">

How to Include Job Recommendations in a Cover Letter

Example of a letter of recommendation for a junior employee, how to kindly say no to a job position.

• Proper Way to Write a Cover Letter
• How to Write a Letter of Appreciation for a Job Offer

When you apply for a job, it's important to use anything you can that will set you apart from other candidates. A personal recommendation offers prospective employers a "second opinion" as to why they should hire you, especially if that recommendation comes from a previous employer or a mutual connection who can vouch for your strengths as an employee.

Providing a personal recommendation enhances your credibility and reputation when applying for a job. Employers often request references or verify your employment, so if you can offer them a detailed, relevant recommendation with your cover letter, you save them some time and provide context for the qualifications you highlight in your letter and resume. For example, if you focus on your leadership skills in your letter, this carries more weight when you can provide a recommendation from a former employer praising the way you successfully oversaw a company merger.

Mentioning the Recommendation in Your Opening

Start your letter by noting the recommendation, especially if it's from someone who works from the company, someone the employer knows or someone respected within the industry. For example, open with a sentence such as "I volunteer with your director of community relations, Jane Smith, who thought I'd be a good fit at Taylor Inc. and recommended I apply for the marketing associate position that just opened up." This gets the employer's attention and provides you with an automatic endorsement that will distinguish you from other applicants.

Including the Recommendation With Your Letter

If you have a letter of recommendation, include it with your cover letter. If you're mailing your letter, send the recommendation letter as an enclosure, preferably in its own sealed envelope. If you're emailing your cover letter, you can send it as an attachment. You should contact the employer first to ensure the company accepts emails with attachments, however, because many organizations automatically delete emails with attachments to prevent the risk of a virus or other malware. Alternatively, ask the person providing the reference to send the letter, and mention in your cover letter that a recommendation letter will follow. Mention the person's name and when he plans to send the letter so the employer can watch for it.

Confirm that the person offering the recommendation understands how you plan to use it. He may prefer to write a letter only for a specific job you're applying for, or may rather write a generic letter you can use wherever you apply. If you're mentioning in your cover letter that the person recommended you apply for the job, make sure he's on good terms with the employer. If the employer doesn't know him well, the recommendation may carry little weight. If the employer doesn't have a good relationship with the person, the recommendation could hurt you. Also, ask him if he's willing to talk to employers if they want to follow up on recommendation. If he's not, he won't be prepared to sell employers on why they should hire you.

• University of Washington: Requesting a Letter of Recommendation
• Forbes: How to Write a Cover Letter

Related Articles

Character & moral references in a letter to an employer, how to send an email requesting information on a job opening by referral, should a contact be mentioned in a cover letter, how to recommend a friend for a job, difference between a reference & recommendation letter, should your cover letter be addressed to a particular person, can i put a job i currently have on my resume, how to address an unnamed employer in a cover letter, how to ask someone for an employment recommendation, most popular.

• 1 Character & Moral References in a Letter to an Employer
• 2 How to Send an Email Requesting Information on a Job Opening by Referral
• 3 Should a Contact Be Mentioned in a Cover Letter?
• 4 How to Recommend a Friend for a Job

	You might be using an unsupported or outdated browser. To get the best possible experience please use the latest version of Chrome, Firefox, Safari, or Microsoft Edge to view this website.

How To Write A Letter Of Recommendation For A College Application

Updated: Aug 3, 2023, 10:38am

Letters of recommendation are crucial to the college application process at both the undergraduate and the graduate level. As a teacher, professor, employer or mentor, you can attest to an applicant’s qualifications and character by writing a letter of recommendation that highlights their academic performance and rounds out their college application.

As admission cycles begin, a student may ask you to write a letter of recommendation for their application. If you’re unsure how to write a letter of recommendation, start by telling the admissions committee something about the applicant that they’re unlikely to glean from a résumé or transcript.

Read on to learn more about how to write a letter of recommendation for college admissions.

Why You Can Trust Forbes Advisor Education

Forbes Advisor’s education editors are committed to producing unbiased rankings and informative articles covering online colleges, tech bootcamps and career paths. Our ranking methodologies use data from the National Center for Education Statistics , education providers, and reputable educational and professional organizations. An advisory board of educators and other subject matter experts reviews and verifies our content to bring you trustworthy, up-to-date information. Advertisers do not influence our rankings or editorial content.

• 6,290 accredited, nonprofit colleges and universities analyzed nationwide
• 52 reputable tech bootcamp providers evaluated for our rankings
• All content is fact-checked and updated on an annual basis
• Rankings undergo five rounds of fact-checking
• Only 7.12% of all colleges, universities and bootcamp providers we consider are awarded

What’s the Purpose of a Recommendation Letter?

Schools count on letters of recommendation to present admissions officers with a more rounded picture of an applicant. These letters should cover the applicant’s skills and accomplishments and reveal something of the applicant’s character.

Letters offer a platform to highlight human qualities that even the most impressive GPA or list of extracurriculars can’t convey. Essentially, the recommendation letter helps an applicant stand out against the competition.

What to Expect from a Letter of Recommendation Request

Being asked to write a letter of recommendation can feel honorable, but if asked last-minute or without materials, it might feel more like a burden.

Applicants should demonstrate a respect for your time by giving you advanced notice. Six to eight weeks is the standard for academic references.

Applicants should also provide basic reference material for your letter—at least an up-to-date and properly formatted résumé, work samples or a portfolio. A “brag sheet” listing an applicant’s noteworthy awards or achievements can help direct the letter.

Don’t hesitate to ask for these materials if the applicant hasn’t provided them, or pass on the letter if the request feels too last minute.

Questions to Consider Before Saying ‘Yes:’

Did the applicant give you enough notice.

Ask yourself if you have enough time to write a good letter. Decide whether a late request merits the same consideration you’d give to an applicant who submitted a request on time.

Do You Have Enough Experience With the Applicant?

Remember that your own credibility, not just the applicant’s, is at stake in a recommendation letter. A sincere recommendation describes your direct experience with the applicant.

Before agreeing to write the letter, recall times when you supervised or advised the student on projects or papers. Did their work display skills and strengths you can discuss?

If you conclude that you don’t have adequate experience with the applicant, you’re most likely not the best choice to write the letter of recommendation.

Are You Excited to Recommend the Applicant?

Any hesitation on your part may be a warning sign. If your gut is telling you that you can’t provide unqualified support, or write an adequate recommendation with the materials or timeline provided, it’s probably better for both parties if you decline the request.

What to Do if the Answer Is ‘No’

Let the applicant know quickly and politely, so they have time to find an alternate recommender.

How to Write a Letter of Recommendation

Begin with the traditional components of a business letter in the standard format. On separate lines, first include the date followed by the recipient’s name, title and address. If you’re submitting a print letter, make sure it’s printed on your institution’s official letterhead.

If possible, address the recipient by name, using “Mr.” or “Ms.” If you don’t have an actual name, use “To Whom It May Concern.” In both cases, follow the salutation with a colon instead of a comma.

Introduction

Open by introducing yourself and describing your relationship to the applicant. Give a concise account of your professional experience and expertise.

Recommendation Overview

Summarize your experience with the applicant, describe their strengths (including examples), and explain their relevance to the undergraduate or graduate school application at hand. Cite academic abilities and qualifications while highlighting characteristics like a talent for problem-solving or collaborating with others.

Personal Anecdote

This is where you can make your letter personal. What was it like to teach or work with the applicant? Include firsthand observations and specific details from your time together.

Think about how you can humanize the student. Mention one or two personal traits relevant to an academic career (curiosity and persistence, for instance), and address any hurdles the applicant has overcome—both in and out of the classroom—that have contributed to their growth.

Finish with a statement summarizing your recommendation, then provide contact information and encourage the school to reach out to you for any follow-up questions. Use a straightforward and professional signoff, like “sincerely” or “best regards.” Follow your printed name with your full title and the name of your school or institution.

Tips for Writing a Recommendation Letter

Examples are key.

The human element counts for a lot in a recommendation letter. Your letter should help the reader better understand the person you are recommending. Provide specific examples related to the applicant’s class performance while highlighting intellectual attributes and personal qualities that distinguish the applicant.

Focus on the Positives

Your recommendation should be a sincere show of support, so avoid criticism or commentary that allows for negative interpretation. Convey genuine enthusiasm through your choice of adjectives and verbs.

Additionally, avoid “faint praise” such as mentioning the student’s attendance record or ability to complete assigned readings—these are baseline requirements that every candidate is expected to fulfill.

If a superlative comparison between the applicant and other students is warranted, include it. (For example, “She is one of the most promising researchers I have ever encountered in my academic career.”)

Maintain a Formal Tone

Adhere to a formal, polite tone throughout your recommendation, much as you would in a standard business letter. Concision counts: Aim for a length of one to two pages unless the institution specifies a length. The admissions committee may regard anything longer as overkill.

Similar principles apply to formatting. Whether submitted in print or electronically, a recommendation letter should use a business-like font like Times New Roman or Arial (in other words, this is not the place for Comic Sans). Stick to an 11- or 12-point font size or email equivalent (“Normal” in Gmail, for instance).

Pay Attention to the Instructions

The applicant should provide specifications on how to submit the letter, including content, length and deadline. Look for instructions regarding format and whether the institution expects to receive a hard copy, an email, or (less likely) submission via an online form. Above all, keep the due date in mind.

Carefully proofread the letter to catch any grammatical mistakes or typos. Print a hard copy and read it out loud; that way, you’re less likely to overlook errors. To be truly thorough, let someone else review a draft of your letter before you send it off.

Frequently Asked Questions (FAQs) About How to Write a Letter of Recommendation

How do i write a good letter of recommendation.

A successful letter of recommendation adopts a formal, polite tone and demonstrates the writer’s personal experience with the applicant in one to two pages. The letter should round out the applicant’s college application alongside their transcript and résumé. It should highlight firsthand evidence of the applicant’s abilities and personal characteristics.

How do I write a simple letter of recommendation?

Begin by introducing yourself and describing your credentials. Tell the reader whom you recommend, how long you’ve known the student and in what contexts you’ve interacted with them. From your perspective as a teacher or mentor, describe the applicant’s strongest qualities and share a few details about what the applicant is like as a person.

• Ranking The Most Affordable States For College Students
• How To Apply For College
• Should You Attend Graduate School Online?
• Choosing A Major: How To Find What Major Is Right For You
• What Accreditation Should A College Have?
• Do You Need The SAT For College Admission?
• How To Get A Free Laptop For College
• How To Transfer Universities
• Online Checklist For Students
• ACT Vs. SAT
• Are Community Colleges Free?
• Get Accepted: What Is The Average SAT Score Needed For College Admission?
• Where Can You Take CPA Courses Online?
• What’s The Difference Between A College And A University?
• The Best Ways To Learn A New Language While In College
• Is College Worth It?
• Online Dual-Degree Programs
• Can International Students Attend Online College In The U.S.?
• Online Jobs For College Students
• Preparing For Senior Year Of High School
• Weighted Vs. Unweighted GPA
• What Are AP Classes?
• What Is A Double Major?
• What Is A Good GPA In College, And Does It Matter?
• What Is A College Minor?

Back-To-School Sentiment: College Students’ Perspectives On the Academic Year Ahead

What Is The ACT Test? A Complete Guide

2024 IELTS Preparation Guide

College Application Deadlines 2024

ASVAB Study Guide 2024

How To Learn German: Tips And Tricks

Jeff Tompkins is a writer and teacher of English as a Second Language living in New York City. He was born in Hartford, Connecticut, in 1967 and was educated at Brown University and University College London. His articles and reviews have appeared in CHA Review of Books and Films, the Brooklyn Rail, the Chicago Review of Books, PopMatters, Words Without Borders, and other outlets.

Best Letter of Recommendation Templates and Formats

Quick Summary

• A well-crafted LOR is a must when applying for jobs or academic programs. A strong l etter of recommendation template endorses one’s abilities and impacts selection.
• A well-written LOR is defined by the right structure, tone, language, and accuracy. Understanding the purpose and audience is essential for tailoring a recommendation letter.
• Tools like Purdue Owl and Indeed Career Guide help write LOR for various purposes. Chegg’s samples and tips can further enhance LOR’s impact.

Table of Contents

A well-crafted letter of recommendation impacts job selection, admission, or scholarship approval. It is a letter suggesting you to another firm on behalf of your boss, hiring manager, coach, or teacher. It serves as evidence of the applicant’s character, skills, and achievements. Since it is a reliable testimonial of one’s abilities, it impacts decision-making. 

According to a survey report by the National Association for College Admission Counselling (NACAC), teacher’s recommendation letters impact 26% of admission decisions. Hence, it would be best to have a strong letter of recommendation template when applying for a job or a degree course. Additionaly, an impactful letter of recommendation helps with scholarships, proving the applicant’s merit.

Structure, tone, language, and accuracy are the criteria that outline a strong LOR . Since the purpose and audience for each LOR vary, you need to follow a tailored format for each. This article will guide you in writing a great recommendation letter. Let’s explore LORs for different purposes, including a sample LOR format.

How to Write a Strong Letter of Recommendation

Let’s delve into the process and tips behind writing a strong LOR.

Understanding the purpose and audience of the LOR

To create an effective and relevant LOR, one must understand the purpose and audience. Familiarity with the purpose helps you tailor it. Knowledge of purpose and audience helps set the right tone. Besides, the recipient would be able to test the recommended candidate’s skills. A clear purpose helps with the analysis of the applicant’s abilities.

Gathering relevant information and achievements

The accuracy and credibility of the information one puts in LOR determine its impact. For the same, you need to gather information about the person you are writing LOR for. Next, you need to verify the information to maintain its accuracy. Gathering relevant and accurate data helps highlight the most relevant skills or accomplishments. It helps you avoid general or vague statements. It strengthens the LOR by providing concrete examples.

Writing tips: clarity, specificity, and sincerity

The following tips will help you create an impactful letter of recommendation:

• Clarity: Prefer using clear language with simplified terms. Follow the most preferred structure, like the header, intro, body paragraphs, conclusion, and signature. State the purpose and relationship with the candidate in the introduction.
• Specificity: Add concrete examples to prove candidates’ abilities, not general statements. You can use statistics to highlight the accomplishment. Every achievement mentioned in the LOR should be relevant to the position.
• Sincerity: Maintain sincerity by providing honest information in an authentic and enthusiastic tone. But don’t exaggerate any information. Ensure to use a readable format with appropriate spacing, fonts, and alignment. Make sure you proofread and keep the information relevant.

Common mistakes to avoid

• LOR must not include generic or vague statements, like “The candidate is a good person.”
• It must not be too lengthy or too short, lacking vital information. The ideal length for a letter of recommendation is one page, consisting of 3-5 paragraphs.
• Do not emphasise the candidate’s weakness. Remember, no one recommends an unsuitable professional or student.
• Avoid exaggerating skills or abilities.
• Avoid experimenting with the structure; rather, follow the preferred order.
• Don’t forget to add your contact information for the recipient’s convenience.
• To make sure it is accurate and pertinent, proofread it well.

Letter of Recommendation Templates

Here are the structure, tips, and recommendation letter sample for student;

LOR Template for Students

The letter of recommendation for student should have the following key components:

Structure and key components

• Header: Includes your name, title, institution name, contact information, and date.
• Salutation: Address the recipient, like “Dear [Recipient’s Name or ‘Admissions Committee’]
• Introduction: It includes your relationship with the student, duration, and purpose.
• Body: Discuss the student’s academic merits, excellence in a specific subject, and strength. This section also highlights students’ characters along with examples.
• Conclusion: This summarises your recommendation, assuring how deserving the student is. It ends with a sign-off and signature section.

Tips for highlighting academic achievements and character

• Mention the achievements of the student. It could be exception scores, leadership projects, or accolades in extracurricular activities.
• Highlight the projects where students demonstrated the skills to provide a reliable example.
• Mention the personal attributes of the student with an example or anecdote.

Example template for students

LOR Template for Employees

The LOR format for employees includes the following structure and components:

• Header: Your name, position, company name, contact information, and date.
• Salutation: a formal greeting
• Introduction: Discuss the relationship with the candidate and the LOR certificate purpose.
• Body: It discusses the candidate’s professional achievements, providing examples to support their statements.
• Conclusion: Summarise why you are recommending the candidate. End it with a sign-off and signature.

Tips for emphasising professional skills and accomplishments

• Mention the number of clients one has retained, acquired, or contributed to sales.
• Highlight the types of projects one has worked on. Elaborate on the candidate’s skills with examples.
• Mention the personal attributes of the candidate. Highlight leadership, problem-solving mindset, attitude, etc., with examples or anecdotes.

Example template for employees

LOR Template for Masters Applications

Below are the key components and reference letter format for the master’s application:

• Salutation: Addresses the recipient, like “Dear [Recipient’s Name]
• Introduction: Relationship with the candidate, duration of the relationship, and LOR purpose.
• Body: The candidate’s achievements, skills, and qualities, along with examples in separate paragraphs.
• Conclusion: Why you are recommending the candidate and a sign-off with signature.

Tips for showcasing suitability for advanced studies

• Mention the applicant’s academic achievements and strengths relevant to the course.
• Discuss specific projects or research where the applicant demonstrated research skills.
• Emphasise the qualities of the applicant using particular instances.
• Explain why the applicant is well-suited for the specific master’s program.

Example template for master’s applications

Additional tips and resources

Below are the tools useful to write a recommendation letter for an employee or student:

Online resources and tools for writing LORs

• Indeed Career Guide: It provides the most preferred letter of recommendation template . Besides, you will find the finest examples of different types of recommendation letters.
• Purdue Owl: Purdue Owl also offers well-researched and sought-after LOR samples for various recommendation letter formats.
• Harvard Law School: Harvard offers the best LOR guidelines for the overseas program. It provides effective recommendation letter samples for students .
• Grammar checking tool: The most trusted tool for grammatical checks is Grammarly.
• Hemingway: Improve the readability of your letter of recommendation template using Hemingway.

Besides these tools, you can hire writers who specialise in recommendation letters.

The importance of tailoring each LOR to the individual

To ensure LOR doesn’t look like yet another resume, you need to tailor it to your purpose and goals. Make it stand out by highlighting its unique skills and achievements. Customising LOR ensures that the individual’s merits align with the position. It increases credibility by demonstrating a genuine connection with the individual. Besides, it boosts the applicant’s confidence. A strong LOR impacts the decisions of the selection committee as well.

Final tips for ensuring a strong recommendation

• Understand the specific purpose of the recommendation letter. Whether it’s for a job, an academic program, or a scholarship, tailor it.
• Get detailed information about candidates’ performance, resume, and job description/admission eligibility.
• Provide particular instances or tales to highlight the person’s abilities, successes, and attributes.
• Use positive language, express genuine enthusiasm, and use professional formatting.
• Verify accuracy and proofread the letter for any grammatical, spelling, or typographical errors.

Create a strong letter of recommendation for the best outcome.

A strong LOR can influence job selection, and student admission, or scholarship. Tailoring LOR to the purpose is crucial to ensure it aligns with the specific position. This increases credibility, boosts applicant confidence, and impacts the selection committee’s decision. To ensure a strong LOR, follow the given letter of recommendation template. This streamlines the process of writing the LOR.  

Additionally, it helps you avoid any such mistake that can cost a candidate’s dreams. Make sure you include concrete examples to support the candidate’s achievements and abilities. Maintain sincerity by providing credible information in an authentic and enthusiastic tone. A strong LOR can be a game-changer and a deciding factor when applying for a higher job position or course. Hence, create a compelling LOR to support your student or candidate’s future aspirations.

Frequently Asked Questions (FAQs)

What should i include in a letter of recommendation.

Include the following key components in the letter of recommendation template:

1. Header with basic details like your name, position, organisation, contact information, and date. 2. Professional salutation followed by a clear and concise introduction 3. Body paragraphs highlighting the candidate’s performance, skills, and merits with relevant examples. 4. Conclusion summarising your reason for the recommendation and your sign-off at the end.

How do I write a Letter of recommendation for master’s as a student?

Mention your position and your relationship with the student in the introduction. Highlight the student’s skills, achievements, and character traits relevant to the course. Provide specific instances or anecdotes to prove the student’s excellence. Conclude a strong endorsement and provide contact details.

What is the best format for a reference letter?

The best format for a reference letter includes:

1. Basic information about the recommender, along with contact information Salutation or formal greeting 2. An introduction stating your relationship with the applicant. Add the letter’s purpose in the introduction. 3. Body of a letter that highlights evidence and data to illustrate the applicant’s potential. 4. Conclusion to summarise why the candidate is deserving. Sign off with a signature.

Can I see a sample of a recommendation letter for an employee?

You can find the best recommendation letter for an employee on Chegg. Chegg provides well-researched tips and guidance on creating a strong letter of recommendation.

How important is a letter of recommendation for master’s applications?

Since LOR acts as a testament to one’s abilities and character, it is very important for the selection. It gives the first impression of the candidate. Thus, LOR should be authentic and compelling.

Letter of Recommendation for Masters Program: LOR Samples

What is Career Counselling – Why is it Important for You?

Learn On-the-job

To read more related articles, click here.

Got a question on this topic?

Related Articles

• Privacy Policy
• Chegg Study
• Learn a language
• Writing Support
• Expert Hiring and Payment Dashboard
• ज्ञानकोश Earn Online
• Career Guidance
• General Knowledge
• Web Stories

Chegg India does not ask for money to offer any opportunity with the company. We request you to be vigilant before sharing your personal and financial information with any third party. Beware of fraudulent activities claiming affiliation with our company and promising monetary rewards or benefits. Chegg India shall not be responsible for any losses resulting from such activities.

• Chegg Inc. Compliance

© 2024 Chegg Inc. All rights reserved.

• Phone: +91 8466016171
• Whatsapp: +91 8208375580
• Email: contact@leapscholar.com

Letter of Recommendation for PhD: Sample, Examples & PDFs

• Last Updated On August 14, 2024
• Published In General

Did you know that by 2030, over 8,00,000 people in the US will get their doctorates? That’s a lot of competition! To stand out, you need more than just strong grades. Letters of recommendation offer a crucial personal perspective on your research abilities.

Table of Content

These letters, written by professors or supervisors, highlight your potential and confirm your application’s claims. Admissions committees rely on them to make informed decisions.

Excel in IELTS with India’s Top Online Coaching

Leap has helped more than 1 Lakh students achieve 7+ IELTS band.

This guide will help you create an influential letter of recommendation for a PhD that opens doors and advances your academic journey. Dive in!

Key Highlights

Here is a quick overview of everything you will learn in greater detail in this blog on the letter of recommendation for a PhD program.

Types of Letter of Recommendation for a PhD Program	Academic LOR, Professional LOR
Word Limit	400-500 words
Formatting	: Times New Roman | : 10 to 12 | : 1-inch
Common Mistakes to Avoid	Open Communication, timely submission, highlight strengths

What is a Letter of Recommendation for a PhD Program?

A Letter of Recommendation, or LOR, is a crucial component of your PhD application. It provides valuable insights into your academic brilliance, personal character, and research potential from a trusted source, such as a professor or employer. 

Many universities in the United States, such as Harvard University and Stanford University , mandate the submission of two to three academic Letters of Recommendation for PhD applicants. 

Crafting a compelling LOR can be challenging, which makes having a sample LOR an invaluable resource. By studying a well-structured sample, you can effectively highlight your strengths and experiences, impressing the admissions committee.

What is the Need for Letter of Recommendation for a PhD Student?

A letter of recommendation is crucial for PhD students because it offers a detailed look at your academic skills, research potential, and personal qualities from someone who knows you well. 

Universities like Stanford require three letters of recommendation for their PhD programs. Admissions committees use these letters to understand your past achievements, work ethic, and fit for advanced study. 

LOR’s often highlight your strengths, accomplishments, and specific contributions to research projects. This outside perspective helps set you apart in a competitive selection process, showing you have the skills, dedication, and curiosity needed for the program.

Whom Should You Ask for a Letter of Recommendation for a PhD?

Selecting the right recommender is critical in crafting a compelling letter of recommendation for a PhD. Your recommender should be a determined advocate capable of providing an unbiased assessment. 

Given that 25% of the US’s one million foreign student population is Indian, competition is fierce. Unlike self-authored documents, an LOR offers an external perspective exclusively shaped by the recommender’s observations. This unique viewpoint is invaluable. 

Your PhD recommender should be someone who:

• Has a good rapport with you.
• Understand your strengths, weaknesses, and potential.
• Has witnessed your academic and professional growth.
• Is familiar with your research interests.
• Believes in your research goals.

2 Types of Letter of Recommendation for a PhD Program

Securing admission to a prestigious PhD program like MIT’s is highly competitive. A critical factor in your application is the strength of your Letters of Recommendation (LORs). Universities like MIT often require three LORs, with a strong preference for academic references who can testify to your research potential.

Of course, you might be eager to check out a sample letter of recommendation for a PhD. However, you first need to understand the types of LORs, listed below.

1. Academic LOR

An academic LOR is typically penned by a professor or academic advisor who can confirm your intellectual abilities and scholarly potential. 

A letter of recommendation for a PhD dives deeper into your research aptitude, critical thinking skills, and independent research capabilities. This type of recommendation emphasises your readiness for doctoral-level research.

2. Professional LOR

A professional LOR is typically authored by a supervisor or manager from your workplace. A letter of recommendation for a PhD from an employer should emphasise your research contributions, problem-solving abilities, and potential for independent scholarly work. 

It should demonstrate how your practical experience has equipped you with the foundation to excel in doctoral studies.

Explore all countries

Letter of recommendation for phd sample: structure.

When constructing a compelling letter of recommendation for a PhD program, academic and professional recommendations are typically the most sought-after types. These letters are the unsung heroes of your application, providing crucial external validation of your qualifications.

Here’s a quick overview of a Letter of Recommendation (LOR) sample structure.

	Address by name (“Dear Mr./Mrs./Dr. [Last Name]”) or “To Whom It May Concern.”
	Introduction of the recommender and relationship with the candidate.
	Overview of your critical abilities and strengths.
	Specific examples of your achievements.
	Reaffirm confidence and provide contact information.
	Mention name and signature.

Letter of Recommendation for PhD Sample: Format

While you’re likely engaged in GRE preparation and other PhD application requirements, don’t forget to notice the critical role of a strong letter of recommendation for a PhD. This document can significantly influence your admission chances, making crafting a compelling and well-structured LOR essential.

Here is the format you need to follow for your sample letter of recommendation for PhD.

Pages	1-2 pages long
Paragraphs	5-6 paragraphs
Font Type	Times New Roman
Font Size	10 to 12 point
Margins	1 inch on all sides
Line Spacing	Single-spaced with double space between paragraphs
Alignment	Left-aligned
Header	Optional bold for name and title
Salutation	Optional bold for addressing
Closing Statement	Optional bold for final endorsement
Signature	Optional bold for name and title

Letter of Recommendation for PhD Sample

A sample letter of recommendation for a PhD program can provide valuable guidance in crafting a compelling recommendation. However, it’s essential to remember that these samples are for illustrative purposes only and should not be copied directly. 

Below, you’ll find sample LORs for the two primary types of recommendations: academic and professional. These examples demonstrate how your professors or supervisors can effectively articulate your qualifications for doctoral studies.

Academic Letter Of Recommendation for a PhD: Example

DISCLAIMER: The name “Rose Tennent” is used in this sample LOR for illustrative purposes only. 

Dr. [Full Name]

Professor of [Department]

[University Name]

[University Address]

[City, State ZIP Code]

[Email Address]

[Phone Number]

I am delighted to write this letter of recommendation for Rose Tennent, who has been an exemplary student in my [Course Name] class at the [College/University Name]. I have had the privilege of teaching Rose for the past [Mention Years], during which time she has consistently impressed me with her intellectual curiosity, dedication, and exceptional academic abilities. Rose has consistently demonstrated a profound understanding of [Subject Area] concepts and theories. Her ability to analyse complex problems, develop innovative solutions, and articulate her ideas clearly is exceptional. 

For instance, in a class project on [Project Topic], Rose took the initiative to explore [Specific Aspect of Project] in depth. Her research was meticulous, and her findings were presented clearly and precisely. Beyond her academic achievements, Rose has shown a remarkable aptitude for [Specific Skill, e.g., data analysis, research methodology]. Her proficiency in [Software or Tool] was evident in her coursework, where she produced exceptional results. Her ability to [Specific Skill Application] significantly enhanced her work’s quality and demonstrated her research potential.

Rose’s dedication to her studies is unparalleled. She consistently sought opportunities to challenge herself inside and outside the classroom. She participated actively in class discussions, offering insightful perspectives and stimulating intellectual debate. Her enthusiasm for learning is contagious, and she can inspire and motivate her peers.

Furthermore, Rose has demonstrated exceptional research potential. As a research assistant on my project, [Project Title], she significantly contributed to data collection, analysis, and interpretation. Her attention to detail and strong analytical skills allowed her to identify patterns and trends that were instrumental in advancing our research. Rose is also a highly collaborative and supportive classmate. She is always willing to help her peers and has a strong sense of teamwork. Her positive attitude and infectious enthusiasm create a supportive learning environment for everyone.

In conclusion, Rose Tennent is an exceptional student with a bright future. Her intellectual abilities, strong work ethic, and collaborative spirit make her an ideal candidate for a PhD program. I wholeheartedly recommend her for admission to your program and am confident she will significantly contribute to your academic community. Please do not hesitate to contact me if you require any further information.

[Full Name]

Professional Letter Of Recommendation for a PhD: Example

DISCLAIMER: The name “John Smith” is used in this sample LOR for illustrative purposes only. 

Research Scientist

[Company Name]

[Company Address]

I am delighted to write this letter of recommendation in solid support of John Smith, who has been an exceptional research team member at [Company Name] for the past three years. During this time, I have had the pleasure of directly supervising John Smith and witnessing firsthand his remarkable intellectual abilities, unwavering dedication, and exceptional problem-solving skills.

John Smith has consistently exceeded expectations in his role as a research scientist. His contributions to our team have been invaluable, particularly in [specific research area]. For instance, his pivotal role in the [project name] initiative was instrumental in achieving [specific outcome]. John Smith demonstrated a deep understanding of the complex challenges associated with this project and developed innovative solutions that significantly advanced our research goals.

One of John Smith’s most impressive qualities is his ability to blend theoretical knowledge with practical application seamlessly. His work on [specific project or task] is a prime example. By [briefly describing particular actions taken], John Smith could [quantifiable result]. This achievement highlights his exceptional analytical skills and ability to translate complex scientific concepts into tangible outcomes.

Beyond his technical expertise, John Smith possesses exceptional interpersonal and communication skills. He is a collaborative team player who readily shares his knowledge and insights with colleagues. His ability to articulate complex ideas clearly and concisely has been invaluable in internal and external presentations. John Smith has also taken on leadership roles within the team, mentoring junior researchers and fostering a positive and productive work environment.

John Smith’s enthusiasm for research and relentless pursuit of knowledge are truly inspiring. He is constantly seeking out new challenges and opportunities for growth. For example, [describe a specific instance of initiative or self-directed learning]. This proactive approach to his work demonstrates his intellectual curiosity and commitment to professional development.

I am confident that John Smith possesses the intellectual capacity, technical skills, and personal qualities necessary to excel in a PhD program. His strong foundation in [specific field] and his passion for research make him an ideal candidate for advanced studies. I wholeheartedly recommend John Smith for admission to your program, and he will be a valuable asset to your research community. Please do not hesitate to contact me if you require any further information.

Struggling with your LOR? Join LeapScholar’s live events now! Network with other students and get expert advice on how to create a winning recommendation letter.

Vocabulary for Writing a Letter of Recommendation for a PhD Program

A compelling Letter of Recommendation (LOR) requires proper structure and precise language. The words used can profoundly influence the admissions committee’s perception of you. 

Below, you’ll find a selection of vocabulary to enhance your LOR’s impact. 

Remember, these words are merely suggestions to complement your writing, and thoughtful use will improve your LOR’s professionalism and appeal.

Introduction	Delighted, Exemplary, Privilege
Academic Achievements	Outstanding, Exceptional, Remarkable
Technical Skills	Proficient, Adept, Innovative
Research Contributions	Significant, Inventive, Insightful
Problem-Solving Abilities	Analytical, Ingenious, Resourceful
Personal Qualities	Dedicated, Motivated, Collaborative
Professional Experience	Leadership, Initiative, Reliable
Communication Skills	Articulate, Persuasive, Eloquent
Teamwork	Cooperative, Synergistic, Supportive
Conclusion/Recommendation	Confident, Highest Recommendation, Ideal Candidate

Letter of Recommendation for a PhD Program: Guidelines for Top Universities

When universities offer PhD programs, they want to pick candidates who can work well with mentors and achieve great results. They expect you to be dedicated and focused on your chosen field. 

Letters of recommendation are crucial in helping them find the right fit. You will find the requirements for a letter of recommendation for a PhD from the famous institutions listed below.

	3
Stanford University	3
	3
	2
	3

8 Tips to Write A Better Letter of Recommendation for a PhD Program

Are you aspiring to join the ranks of 1.3 million Indian students pursuing higher education, such as PhDs abroad ? Then, crafting exceptional LORs is crucial. 

This section will highlight typical letter of recommendation for a PhD program mistakes to avoid. A little motivation: The average monthly salary for a research scientist in the US and UK is INR 1.2Cr ($144K) and INR 55.8L (£52K). 

Now, please find below the essential tips for writing a compelling letter of recommendation for a PhD program.

• Strategic Recommender Selection: Carefully choose recommenders who align with your PhD program’s requirements and can effectively highlight your strengths.
• Open Communication: Maintain regular contact with your recommenders, sharing your research goals and achievements to provide them with plenty of information.
• Diverse Perspectives: Encourage each recommender to focus on different aspects of your qualifications to create a well-rounded picture.
• Timely Submission: To avoid last-minute stress, ensure that online recommendation forms are submitted well in advance of the application deadline.
• Authenticity and Accuracy: Emphasise the importance of honest and detailed information in the LOR, avoiding exaggeration or false claims.
• Clear Relationship: The recommender’s relationship with you should be established within the letter.
• Highlight Strengths: The LOR should effectively showcase your unique qualities, abilities, and potential for doctoral research.
• Avoid Generic Templates: Encourage recommenders to write personalised letters that avoid generic or formulaic language.

To Conclude

Imagine yourself studying for a PhD at prestigious institutions like Stanford University or Oxford University , followed by a fulfilling career as a research scientist earning competitive salaries—up to INR 1.2Cr ($144K) and INR 55.8L (£52K) per year, respectively. 

Achieving this dream begins with a strong Letter of Recommendation for a PhD program. Our expert counsellors at Leap Scholar are dedicated to helping you craft a standout LOR and guiding you through the entire admissions process. Let us help you realise your potential.

Take the first step towards your ideal future. Book a consultation now .

Also Read: Study PhD Abroad for Indian Students

Frequently Asked Questions

Q. what is a letter of recommendation for a phd.

A. A Letter of Recommendation for a PhD is a critical document in your application process. It provides insights into your academic brilliance, personal character, and research potential from a trusted source, such as a professor or employer. This letter helps admissions committees evaluate your readiness and fit for a doctoral program.

Q. Who should I ask to craft a Letter of Recommendation for my PhD application?

A. It’s essential to choose recommenders who know you well and can confirm your abilities. Ideally, this would be a professor familiar with your academic performance or a supervisor who understands your professional contributions. They should be able to provide a detailed assessment of your strengths, achievements, and potential for research.

Q. How many Letters of Recommendation do I need for a PhD application?

A. Most universities require two to three letters of recommendation for PhD applications. These letters should come from individuals who can attest to different aspects of your abilities and potential, ensuring a well-rounded view of your qualifications.

Q. What are the types of Letters of Recommendation for PhD programs?

A. There are two primary types of LORs: Academic and Professional. An Academic LOR is written by a faculty member who can highlight your intellectual abilities and research potential. A Professional LOR, on the other hand, is provided by an employer or supervisor who can discuss your skills and contributions in a workplace setting.

Q. How long should a Letter of Recommendation for a PhD be?

A. A typical LOR should be 400-500 words, spanning one to two pages. It should provide a comprehensive view of your qualifications, achievements, and potential without being overly verbose or too brief.

Q. How does a Letter of Recommendation for PhD admission impact my application?

A. A Letter of Recommendation for PhD admission is crucial because it provides an external perspective on your abilities, character, and potential as a researcher.  This letter helps the admissions committee understand your readiness for a doctoral program by highlighting your academic achievements and personal qualities, offering insights beyond what grades and test scores can convey.

Q. How can a sample LOR help me write my recommendation?

A. A sample LOR can provide a useful template or guide, showing how to structure the letter and what elements to include. It helps you understand how to effectively highlight your strengths and tailor the letter to the specific program you’re applying to.

Q. How should I format a Letter of Recommendation for a PhD?

A. Use Times New Roman font, size 10 to 12, with 1-inch margins. The letter should be single-spaced with double spaces between paragraphs, left-aligned, and include the recommender’s signature and contact information.

Q. What common mistakes should be avoided in a Letter of Recommendation for a PhD?

A. Avoid generic or vague language, unclear descriptions of your relationship with the recommender, and late submissions. Ensure the letter is honest and detailed and highlights your strengths and unique qualities.

Q. Can a Letter of Recommendation for a PhD impact my application?

A. Absolutely. A strong LOR can significantly influence the admissions committee by providing validation of your academic and research capabilities. It adds a personal dimension to your application that grades and test scores alone cannot convey.

Q. What should I include in a Letter of Recommendation for a PhD application?

A. When writing a Letter of Recommendation for a PhD application, include details about your relationship with the applicant, their academic and research achievements, and specific examples of their skills and contributions.  The letter should also discuss the applicant’s potential for success in a doctoral program, and why they are a strong candidate for the PhD program they are applying to.

Know More about Study Abroad

Essential guide: studying abroad tips.

30+ Universities for Study Abroad

• Arizona State University
• Northeastern University
• Coventry University
• University Of East London
• University Of Hertfordshire
• Conestoga College
• Humber College
• Centennial College
• University Of Birmingham
• Stanford University
• University Of Greenwich
• Columbia University
• Bpp University
• Texas A & M University
• University Of Maryland
• University Of Toronto
• University Of Melbourne
• University Of Waterloo
• New York University
• Mcgill University
• Harvard University
• University Of British Columbia
• University Of Alberta
• University Of Oxford
• University Of Cambridge
• University Of California Berkeley
• Yale University
• University Of Calgary
• Massachusetts Institute Of Technology (MIT)

Popular Blogs

• CGPA to GPA: Check How to convert 10 point CGPA to 4 point GPA
• Check How to Calculate Percentage to CGPA
• Top 10 Toughest Exams in the World 2024

Education counselling

• Study Abroad Consultants in India
• Study Abroad Consultants in Kochi
• Study Abroad Consultants in Delhi
• Study Abroad Consultants in Chennai
• Study Abroad Consultants in Hyderabad
• Study Abroad Consultants in Mumbai
• Study Abroad Consultants in Bangalore
• Study Abroad Consultants in Kolkata
• Study Abroad Consultants in Pune
• Study Abroad Consultants in Jaipur
• Study Abroad Consultants in Indore
• Study Abroad Consultants in Nagpur
• Study Abroad Consultants in Ludhiana
• Study abroad Consultant in Thiruvananthapuram
• Study abroad Consultant in Calicut
• Study abroad Consultant in Amritsar
• Study abroad Consultant in Thrissur
• Study abroad Consultant in Ahmedabad
• Study abroad Consultant in Vizag
• Study abroad Consultant in Noida

Khushi Rabban

A passionate writer who bridges the gap between aspiring international students and their dream schools.

My student-friendly content, powered by SEO magic, simplifies applications, tackles scholarships, and provide you with all the information you need, to conquer your international academic dreams.

AU Emerging Global Leader Scholar | American University | Study in USA

Singapore International Graduate Award (SINGA) 2025 - Eligibility Criteria, Benefits and Application Process

SOP for Civil Engineering: Sample, Example, How to Write

Love this blog share the love.

Get the best study abroad guidance

Start your journey with the best study abroad experts in India

• 2L+ Leap students sent abroad
• 2L+ students scored 7+ bands

Have Questions? Get Guidance to reach your Dream University

Connect with India's finest counsellors and biggest study abroad community.

Related Blogs

Leiden University Excellence Scholarship | Study in Netherlands

• August 14, 2024

Singapore International Graduate Award (SINGA) 2025 – Eligibility Criteria, Benefits and Application Process

• 13 min read
• 12 min read

SOP for Supply Chain Management: Sample & PDFs

• August 13, 2024
• 10 min read

Why Study in Australia 2024-2025: Top 10 Reasons Why Australia is Better?

• February 22, 2024
• 12 Min Read

List of Duolingo Accepted Universities in UK in 2024

• July 6, 2023

Duolingo Accepted Universities in Australia In 2024

• July 12, 2024
• 18 Min Read

Duolingo Accepted Universities in Ireland in 2024

• 11 Min Read

Duolingo Accepted Universities in USA for 2024 Intake

• April 20, 2023
• 10 Min Read

Top Universities in Netherlands: Fees, Eligibility & Application Process

• May 20, 2024
• 20 Min Read

Crack IELTS with

7+ bands in 4 weeks.

Get Guidance to reach your

Dream university.

Advertisement

Supported by

Trump Seeks to Delay His Sentencing Until After the Election

Donald J. Trump, who has routinely sought delays in his four criminal cases, wants to use the extra time to fight his conviction on 34 felony counts in Manhattan.

• Share full article

By Ben Protess Kate Christobek and Jonah E. Bromwich

Former President Donald J. Trump is seeking to delay his criminal sentencing in Manhattan until after the presidential election, imploring the judge overseeing the case to allow him additional time to challenge his conviction.

In a letter to the judge that was made public on Thursday, lawyers for Mr. Trump, the Republican presidential nominee, noted that his sentencing was currently set for Sept. 18, just weeks before Election Day. The lawyers argued that the timing could improperly influence voters and compromise Mr. Trump’s efforts to reverse his conviction on charges that he falsified records to cover up a sex scandal.

“Sentencing is currently scheduled to occur after the commencement of early voting in the presidential election,” the lawyers, Todd Blanche and Emil Bove, wrote. “By adjourning the sentencing until after that election — which is of paramount importance to the entire nation,” they added, “the court would reduce, even if not eliminate, issues regarding the integrity of any future proceedings.”

Mr. Trump, who has routinely sought delays in his four criminal cases, wants to use the extra time to fight his conviction, an effort that hinges on a recent U.S. Supreme Court ruling granting him broad immunity for official actions as president.

His lawyers cited that decision in their request that the judge, Justice Juan M. Merchan, overturn the verdict and throw out the charges. Prosecutors from the Manhattan district attorney’s office, which brought the case, noted in response that it had nothing to do with Mr. Trump’s official acts in the White House.

Justice Merchan is weighing Mr. Trump’s immunity bid, and has said he will rule on Sept. 16, two days before the sentencing. Mr. Trump faces up to four years in prison, though the judge could impose a shorter sentence or only probation.

We are having trouble retrieving the article content.

Please enable JavaScript in your browser settings.

Thank you for your patience while we verify access. If you are in Reader mode please exit and  log into  your Times account, or  subscribe  for all of The Times.

Thank you for your patience while we verify access.

Already a subscriber?  Log in .

Want all of The Times?  Subscribe .