should cover letter and resume have same header

Your Quick Guide to Cover Letter Headings

Let’s say you just wrote the best cover letter ever conceived by any mortal being. But no matter how amazing it is, this genius creation is completely and utterly useless if after a hiring manager or recruiter reads it, they can’t reach out and invite you to an interview or find out anything more about you. And hiring managers are busy people, so you want to make that all as easy as possible by including a clear, professional cover letter heading.

Here’s what to include in a cover letter heading, answers to some common questions, a template, and three examples of what your end product should look like.

What should you include in your cover letter heading?

Your cover letter heading should always include your:

• Location : No need to include a street address. City and state alone usually does the trick nowadays. If you’re applying from out of the area (and it’s an in-person role or remote job that requires you to be in specific states, for example) you might add “Relocating to:” or whatever describes your situation so the hiring manager knows you didn’t make a mistake.
• Email address: Keep it professional and don’t use your current work email.
• Phone number: Personal cell or home number, please!

You might also include the following depending on the situation:

• Pronouns : If you’re comfortable sharing.
• LinkedIn URL: If you have a LinkedIn profile (and in most cases you should), add it to your heading so hiring managers can easily learn more about you.
• Other relevant URLs: If you have a personal website or portfolio that’s relevant to the job you’re applying to, go ahead and link it right on your resume. You can also add links to social media profiles if they’re professional and help show you’re qualified for the job.

Traditional business letter formatting dictates that you also include the name and address of the recipient in your heading. Since no one sends cover letters through the mail anymore, you typically don’t need to worry about this. However, Smith says, it “could be relevant if you’re applying to a traditional, formal company.”

Should your cover letter heading match your resume heading?

If you’re submitting your cover letter as an email attachment or uploading it to a job application, “Be sure the cover letter heading matches your resume,” Smith says. That could mean copying the same exact heading or including all the same information if you’d like. But most importantly, make sure there are no discrepancies—for example, the same phone number and email address should appear on both documents. “I’ve seen it all,” Smith says, “and it gets confusing when job seekers include multiple ways to contact them.”

Does your cover letter heading go in the header of the document?

If you’re submitting your cover letter online, chances are both it and your resume will pass through an applicant tracking system (ATS). ATSs are programs used by employers to organize candidates, and while they’re advanced, they’re not perfect. Some ATS software will drop header and footer text when displaying cover letters and resumes to hiring managers. So better to play it safe and put your cover letter header at the top of the main text of the document.

Even if you’re using identical headers between your cover letter and resume in the same document, copy and paste rather than using the header function.

What if you’re sending your cover letter in the body of an email?

If you’re sending your cover letter in the body of an email , an actual heading is unnecessary—and might lead to some confusion on the other side. Instead, Smith recommends that you use the subject line as an opportunity to include your name and the job title you’re applying for upfront, and then “include typical heading info in your email signature,” Smith says. That means sign off with your name, and add your phone number, location, pronouns, and relevant links below that.

Cover letter heading template

If you want a no frills cover letter template, you could copy and paste our template below—we won’t tell anyone. (If your cover letter is going into an email, just paste this at the end rather than the beginning.) Feel free to play with the formatting—for example, by making your name larger, combining some info onto the same lines, adjusting the spacing, or using bold, italics, and—for the links only to avoid confusion—underlines. Just don’t forget to delete any fields you’re not including.

[Full Name] [Pronouns] [City, State] [Email address] [Phone number] [Linkedin URL] | [Personal website, portfolio, or relevant social media profile url]

Cover letter heading examples

Here are a few example cover letter headings:

Thomas Chang he/him Chicago, IL [email protected] 555-555-5555 www.linkedin.com/in/tchang98

Alia Farukh Relocating to: Washington, DC [email protected] | 999-999-9999 | she/her www.linkedin.com/in/art-alia-farukh | alia.art.net

Benjamin Andrew White Phone: 111-111-1111 — Email: [email protected] — Pronouns: he/they LinkedIn: www.linkedin.com/in/benjamin-andrew-white-writer Portfolio: bennydrewwrites.com — Twitter: @bennydrew

• Career Blog

Should a Cover Letter Have a Header in 2024?

Cover letters have always been an important document in any job application. Even in today’s digital age, where job applications are submitted online, cover letters remain to be a crucial part of every job seeker’s toolkit. A cover letter introduces you to the hiring manager, highlights your qualifications and experience, and demonstrates your enthusiasm for the job.

The purpose of this article is to explore the question – Should a Cover Letter Have a Header? A header is a short text that includes your name, contact information and the date, placed at the top of the cover letter.

This article will provide a brief overview of the topic and demonstrate why having a header is important, and its various benefits. It will also discuss some common mistakes people make when it comes to headers and offer expert advice on how to craft the perfect header for your cover letter.

The article will delve into the key components of a header and how they contribute to making your cover letter stand out among other candidates. We will explore the impact of headers on the hiring manager’s perception of your application and provide insights into what you should include in your header.

In addition, the article will touch upon the different types of headers you can use, their styles and formats. It will also provide handy tips on what to avoid when creating a header and what mistakes to look out for while creating one.

All in all, this article aims to provide you with all the information you need related to headers and their relevance to your cover letter. By the end of this article, you will have a clear understanding of whether you should include a header or not, and what elements to include in the header to optimize your chances of getting hired.

What is a Cover Letter?

A cover letter is a professional document that accompanies a job application, typically in response to a job opening. It provides a brief overview of the applicant’s qualifications, experience, and interest in the job, and serves as an introduction to the accompanying resume or CV.

How Cover Letters Differ From Resumes/CVs

While resumes and CVs focus on the applicant’s work experience and accomplishments, cover letters provide an opportunity for the applicant to showcase their personality, explain any gaps or discrepancies in their work history, and express why they believe they are a good fit for the position. Whereas a resume or CV may simply list the applicant’s education, work experience, and skills, a cover letter can provide additional context and highlight specific achievements or abilities relevant to the job.

Importance of Cover Letters in the Job Application Process

Although not all employers require a cover letter, submitting one can significantly improve the chances of being invited to an interview. A well-written cover letter shows that the applicant has taken the time to research the company and position and is genuinely interested in the job, making them stand out from other applicants who may be submitting a generic resume or CV. Additionally, a cover letter allows the applicant to make a personal connection with the hiring manager and demonstrate their communication skills in a professional setting.

A cover letter is a crucial component of a job application that allows applicants to showcase their personality, explain gaps in their experience, and express their interest and qualifications for the position. While not always required, submitting a well-crafted cover letter can greatly improve an applicant’s chances of being invited to an interview and ultimately landing the job.

What is a Header?

A header is a section of a cover letter that appears at the top of the document. It includes specific information that identifies the applicant and the purpose of the letter. In general, a header consists of contact information, such as name, address, email, and phone number, along with other relevant details that support the job application.

The primary purpose of a header in a cover letter is to make a good first impression and to demonstrate a professional and organized presentation. A well-formatted header can catch the attention of the potential employer and provide a positive impression even before they start reading the content of the letter.

When creating a header, there are several types of information that applicants should consider including. The most important are personal and professional contact information, which can help employers reach out to applicants for follow-up interviews or hiring decisions. Other details that can be included in a header are job titles, LinkedIn profiles, social media handles, and website links.

In addition to these details, the header can also contain the date, job title, and the name of the employer or hiring manager. This information can demonstrate a genuine interest in the specific job and show commitment to the application process.

Including a header in a cover letter is an essential part of the job application process. A well-crafted header can showcase an applicant’s professionalism, attention to detail and assist in creating a positive first impression. It is important to ensure that the information in the header is accurate and presented clearly to avoid confusion and help the reader better understand the applicant’s qualifications.

Pros of Using a Header in a Cover Letter

If you’re wondering whether or not to include a header in your cover letter, the answer is yes – and here are a few of the reasons why:

Establishes Professional Identity

Your cover letter is your first opportunity to make an impression on a potential employer. By including a header at the top of the page, you’re immediately setting the tone for a professional document. This can include your name, contact information, and even a professional title or tagline if appropriate. By establishing your professional identity up front, you’re making it clear that you take the job search seriously and are committed to presenting yourself in the best possible light.

Makes it Easier to Identify the Document

When a hiring manager is sifting through dozens or even hundreds of cover letters at once, anything that can make the process easier is helpful. By including a header, you’re making it easier for the reader to quickly identify your cover letter amongst a sea of other documents. This can be especially helpful if you’re submitting your application via email, where it can be easy for attachments to get lost or misplaced.

Makes the Document More Visually Appealing

Let’s face it – plain, unformatted text can be hard on the eyes. A well-designed header can break up the monotony of a page and make the entire document more visually appealing. This can be especially helpful if you’re applying for a job that values creativity and design skills. By taking the time to create a visually appealing header, you’re showing your prospective employer that you have some design chops and can create eye-catching documents.

Shows Attention to Detail and Professionalism

Finally, including a header in your cover letter shows that you pay attention to the little details – and that you’re serious about presenting yourself in a professional manner. By taking the initiative to design a header that stands out, you’re demonstrating that you’re a detail-oriented individual with a keen eye for presentation. In an age where attention to detail is increasingly important, this can be a valuable trait for any job applicant to possess.

There are many benefits to including a header in your cover letter. By establishing your professional identity, making the document easier to identify, creating a more visually appealing document, and demonstrating your attention to detail and professionalism, you’re setting yourself up for success when applying for jobs. Don’t underestimate the power of a well-designed header – it could be just what you need to catch a hiring manager’s eye and land that dream job!

Cons of Using a Header in a Cover Letter

When it comes to using a header in a cover letter, there are several potential drawbacks to consider. These cons include:

Not necessary if the cover letter is submitted electronically:  In the digital age, many job applications are submitted online. In these cases, a header may not be necessary, since the company will likely have your name and contact information on file already.

Limits space for the rest of the cover letter:  Headers can take up valuable real estate on a cover letter. If you’re struggling to fit everything you want to say into a single page, a header may not be worth the trade-off.

Might not be preferred by certain employers:  Some hiring managers and recruiters may have specific preferences for cover letter formatting. If you’re applying to a company that has strict guidelines for cover letters, a header may not be an option. Additionally, some companies may simply prefer a more traditional, simple format with no header.

While headers may have some benefits, it’s important to weigh the potential downsides as well. Consider your industry norms, the company’s expectations, and your own personal style and preferences when making a decision about whether or not to include a header in your cover letter.

Tips for Creating a Header in a Cover Letter

Having a well-designed header in your cover letter can make all the difference in capturing the attention of a potential employer. Whether you’re applying for your dream job or just trying to update your resume, here are some tips to help you create an effective header:

Choose an Appropriate Font and Font Size

First and foremost, it’s important to select a font that is easy to read and professional-looking. Aim for a font that is common across different platforms, such as Arial or Times New Roman. As for the font size, it’s important to make it large enough to be read comfortably, but not so large that it takes up too much space on the page. A good rule of thumb is to use a font size between 10 and 12 points.

Layout and Positioning of Header Elements

The layout and positioning of your header elements can also make a big difference in the overall design of your cover letter. Your name should be the most prominent element, followed by your contact information such as your phone number, email address, and current city and state. You could also include your LinkedIn profile, website, or portfolio URL.

What Information to Include in a Header

In addition to your name and contact information, you may also choose to include a title or brief description of your skills and experience. This can help to highlight your strengths and differentiate you from other job candidates.

It’s vital to make sure that your header is easy to scan, with clear headings and condensed information that’s easy to follow. Keep your wording concise and avoid adding too much information that isn’t relevant to the job.

A well-designed header is an essential component of a successful cover letter. By following these tips and keeping it simple, you can capture the attention of potential employers and increase the chances of landing your dream job.

Examples of Cover Letter Headers

When it comes to creating a cover letter, there is no one-size-fits-all approach. One element to consider is the header, as it sets the tone for your introduction. Here are three examples of cover letter headers to help you decide which style suits your application best.

Example #1: Traditional Header

The traditional header includes your name, address, and contact details on the top right side of the page. The employer’s name, position, and company details follow on the left side, followed by the date. This style is straightforward and professional, making it a safe choice for formal positions.

Example #2: Modern Header

A modern header combines a bold font with a minimalist design. Your name and contact information are on the top left side of the page, while the recipient’s information is on the right. This style is suitable for creative industries, as it shows your design skills and attention to detail.

Example #3: Header with a Logo

If you want to stand out from the crowd, a header with a logo can do the job. This header includes your name, contact information, and a company logo. The recipient’s information follows below, with the date on the right. This style is ideal for graphic designers or marketers, as it showcases your brand identity and creativity.

The header is an essential element of your cover letter that reflects your personality, professionalism, and design skills. Choose a header that aligns with the company’s culture and the position you are applying for, and you will increase your chances of standing out.

Should the Header Match Your Resume?

Consistency is key when it comes to job application documents. Employers and recruiters receive a large volume of resumes and cover letters, so making sure that your application is consistent and easy to read is crucial.

One aspect of consistency to consider is matching the header on both your resume and cover letter. This means using the same name, contact information, and formatting on both documents.

Advantages of Matching the Header

One advantage of matching the header is that it makes your application look more professional and put-together. It shows that you have taken the time to review and edit your documents, which can make a good impression on potential employers. It also makes it easier for employers to contact you if they need to, as they can simply refer to the header on either document.

Matching the header can also help ensure that your application isn’t overlooked or lost in the shuffle. If your resume and cover letter have different headers, an employer might not realize that they belong together. This can be especially true if you’re submitting your application through an online system or via email.

Disadvantages of Matching the Header

There aren’t many disadvantages to matching the header, but it is worth considering a few things. If you have a very unique or creative header, for example, it might not translate well to both documents. In this case, you might want to use a more standard header for your resume and cover letter.

Another potential disadvantage is that if you change your contact information or formatting in the future, you’ll need to update both your resume and cover letter separately. This can be time-consuming and could lead to errors if you forget to update one or the other.

Final Thoughts

Matching the header on your resume and cover letter is a good practice to follow. It can make your application look more professional, help ensure that it isn’t overlooked, and make it easier for employers to contact you. However, it’s important to consider any unique aspects of your header and be aware of the potential for future updates. By doing so, you can create a consistent and effective job application that showcases your skills and qualifications.

Alternative Options to Using a Header in a Cover Letter

While header is the most popular option for formatting a cover letter, it is not the only choice. Here are a few alternatives to consider:

Using a footer:  Instead of placing your contact information at the top, you can include it in a footer section at the bottom of the page. This can be a neat and professional way to present your details without taking up too much space at the top.

Including information in the top left corner:  If you prefer to have your contact information in the body of the letter, you can consider placing it in the top left corner. This is a common approach for email signatures, and can also work well in a cover letter.

Adding information in the closing paragraph:  Finally, you can opt to include your contact information and other details in the closing paragraph of your cover letter. This can be a good way to tie the letter together and leave a positive impression on the hiring manager.

Keep in mind that these options may not be appropriate for every situation, and you should always consider the specific requirements of the job you are applying for. However, by exploring different formatting choices, you can create a cover letter that is both effective and professional.

How to Choose Whether to Include a Header in Your Cover Letter

One of the important decisions when writing a cover letter is whether or not to include a header. A header can add professionalism and structure to your letter, but it’s not always necessary. Here are some factors to consider when deciding whether to include a header:

Factors to Consider

Company culture.

Research the company’s culture and make sure that your letter aligns with it. Some employers may prefer a more formal approach, while others may appreciate a more personal touch.

Industry Norms

Different industries have different practices when it comes to cover letters. For example, creative fields may encourage more personalized and unique cover letters. On the other hand, more traditional industries may prefer a more standard and formal approach.

Length of Letter

If your cover letter is only one page, a header may be unnecessary and take up valuable space. However, if your letter is multiple pages, a header can help keep it organized and easy to read.

Personal Branding

Your header can also be a way to brand yourself and stand out to potential employers. Include your name, contact information, and perhaps a logo or other branding elements that represent you and your personal brand.

Potential Employer Preferences

It’s important to research the potential employer’s preferences when deciding whether to include a header in your cover letter. Some employers may explicitly request a header, while others may prefer a more minimalist approach. Look at the company’s website, job posting, and any other available resources to determine their preferences.

However, if there is no specific guidance from the employer, it’s generally safe to include a header. A header can add structure and make your cover letter look more professional.

When deciding whether to include a header in your cover letter, consider the factors mentioned above, but also take into account the preferences of the potential employer. A well-crafted header can add professionalism and structure to your letter, but it’s important to ensure that it aligns with the company culture and industry norms.

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Should Your Cover Letter and Resume Templates Match?

Your Cover Letter and Resume Should Match

How to pick the best cover letter and resume template, cover letter and resume templates and examples, frequently asked questions: cover letter and resume examples and advice.

Writing a matching cover letter to complement your resume can go a long way in strengthening your job application. This is an opportunity to provide unique insights into your brand that may not always fit on a resume.

If you’re sending your cover letter as an attachment, this is a good way to create consistency across both documents. On the other hand, sending your cover letter in the body of an email can sometimes be advantageous to maximize visibility. This guide provides expert tips to help you find the ideal format and approach according to your career goals and individual needs.

A well-written cover letter should complement your resume in style and content. Be sure all of these elements match when you create your cover letter and resume together:

• Font and font size
• Layout, including margins and paragraph spacing
• Contact information

An easy way to make sure your cover letter and resume match is to use the same template for both documents.

Selecting a properly structured template for both types of documents is key. Below, we’ll provide insights to help you pick the best cover letter and resume template for your unique situation.

1. Prioritize structure and readability

When applying for a job, put your qualifications, experience, and achievements front and center. Although resumes and cover letters adhere to different structures, your template should have a format that facilitates both. This means avoiding formats that feature multiple columns or unwieldy headers. Use a simple, basic template that employs a single-column, top-down approach to create a smooth reading experience for the hiring manager.

2. Avoid flashy colors and graphics

You can select an aesthetically pleasing resume template, but be tactful in balancing visual appeal with content organization. Employing flashy colors and graphics can sometimes distract the reader from your professional experience and achievements, so choose a format that won’t overwhelm your qualifications. Avoid photograph templates so you don’t invite bias or potential HR issues.

3. Choose a simple, elegant font

Choosing the right font is incredibly important when selecting your cover letter and resume template. If a hiring manager is struggling to read your documents because your font is too small or hard on the eyes, they won’t be able to engage with your content fully.

Avoid generic and overly decorative fonts such as Futura, Courier, or Comic Sans. Use a sleek, elegant, and easy-to-read font, such as Cambria, Garamond, or Calibri. For font size, opt for 11 points in most instances. This ensures your content is readable without taking up too much page space.

4. Use proper spacing and formatting

Proper spacing and formatting are crucial for any cover letter and resume template.

If your template lacks sufficient white space, your content may appear like an impenetrable wall of text. On the other hand, too much white space may cause your document to look barren or padded. Single spacing is typically recommended for cover letters. Also, have three to four lines of space between your salutation and your opening paragraph.

5. What is the ideal length for a cover letter and resume?

A cover letter should never exceed two pages, but the same can’t be said for the resume. The ideal length for your resume is entirely contingent on your years of experience and individual career goals. If you’ve spent 10 years in the technology industry and can’t list your achievements, don’t restrict yourself to a single page. But if you’re at the entry level or making a career transition, a one-page document is more appropriate. This keeps the focus of your resume on your most relevant qualifications, education, and experience.

• Resume Template and Example #1
• Cover Letter Template and Example #1

Samantha Taylor (123) 456-7890 [email protected] 123 Your Street, San Francisco, CA 12345

A senior user experience (UX) designer with over 10 years of experience, specializing in UX research, design systems, UI prototyping, and user-centered design. A proven track record of managing UX teams to develop design solutions for an unparalleled UX. Adept at leading all aspects of the creative process and collaborating with C-level stakeholders.

Professional Experience

Senior UX Designer, Employee Software Inc., San Francisco, CA May 2015 – present

• Manage a team of over 25 UX designers to develop a new user interface (UI) for an HR software application generating $30 million in revenue, which includes coordinating all phases of design, prototyping, and quality assurance testing
• Conduct UX research to develop user stories and customer personas, including identifying design solutions to build a unified customer experience
• Interfaced with C-level executives to review user interviews and provide recommendations on large-scale enhancements to UI design

UX Designer, LinkedIn, San Francisco, CA May 2011 – May 2015

• Coordinated with a team of web developers, application developers, and UX designers to refine the functionality and UX of a leading website for job seekers, resulting in a 15% in user satisfaction surveys
• Developed visual diagrams and wireframes for new pages and created new interactions using design thinking principles
• Provided design support for the UI development of the LinkedIn mobile application, which garnered over 3 million downloads within six months of launch

Bachelor of Science (B.S.) UX Design  University of San Francisco, San Francisco, CA September 2007 – May 2011

• UX research
• UI prototyping
• Project management
• Design systems

Certifications

• NN/g UX Master Certification, 2015
• Google UX Design Professional Certificate, 2011

Samantha Taylor UX Designer | [email protected] | (123) 456-7890 | 123 Address St., San Francisco, CA 12345

January 1, 2022

Arthur Jones Hiring Manager Peoplesoft (987) 654-3210 [email protected]

Dear Mr. Jones,

With over 10 years of experience within the UX design industry, I’ve developed an advanced understanding of web development and user-centered design. As a Senior UX Designer at Employee Software Inc., I led the development of a new UI for an HR software application generating $30 million in revenue. I believe my unique approach to UX design would be a valuable asset to your organization.

Peoplesoft’s reputation for thought leadership within the HR software space draws me to apply for the position. My experience as a UX Designer for both Employee Software Inc. and LinkedIn has allowed me to develop an innovative approach to deliver a holistic experience for users that aligns with your organizational needs. I am confident that I can continue to grow your reputation as an industry leader based on the following achievements from my career:

• Managed a team of more than 25 UX designers for Employee Software Inc. and interfaced with stakeholders and C-level executives to recommend large-scale redesigns for the mobile UI
• Improved the UX for LinkedIn’s website in coordination with a team of web developers and UX designers, which improved user satisfaction by 15%
• Drove UI development and conducted wireframing for the launch of LinkedIn’s mobile app, which generated 3 million in downloads over a six-month period

I look forward to speaking with you further regarding how my strong background as a thought leader in UX design can help Peoplesoft deliver a truly unified experience for users. You may contact me via phone and email at your earliest convenience. I appreciate your time and consideration.

Samantha Taylor

• Resume Template and Example #2
• Cover Letter Template and Example #2

Alicia Jones (123) 456-7890 [email protected] 123 Your Street, Los Angeles, CA 12345

A case manager with over 10 years of professional experience, specializing in treatment planning, mental health services, substance abuse issues, and community outreach. A strong history of providing essential resources to clients to facilitate recovery from addiction. Adept at interfacing with diverse populations and building long-term relationships with clients.

Case Manager, Los Angeles Rehabilitation, Los Angeles, CA May 2014 – present

• Oversee more than 150 cases related to substance abuse and alcoholism and partner with multidisciplinary teams to identify appropriate treatments based on mental health assessments, background, and addiction
• Serve as a client advocate during treatment and court hearings, interface with state agencies and law enforcement, coordinate treatment plans and patient stays
• Improve positive patient outcomes by 30% in coordination with program management teams by implementing new clinical approaches to substance abuse treatment

Case Manager, San Jose Rehab Facility, San Jose, CA May 2011 – May 2014

• Managed over 60 cases of substance addiction involving narcotics and alcohol, created documentation of patient history and medical records, and identified community resources for treatment and rehabilitation
• Enhanced case management procedures and improved communication across the facility by leading the development and implementation of standardized case review processes

Master of Science (M.S.) Social Work University of Los Angeles, Los Angeles September 2014 – May 2016

Bachelor of Science (B.S.) Social Work University of Santa Cruz, Santa Cruz, CA September 2007 – May 2011

• Case management
• Substance abuse
• Treatment planning
• Organizational leadership
• Client relations
• Certified Advanced Social Work Case Manager (C-ASWCM), Awarded 2015
• Certified Social Work Case Manager (C-SWCM), Awarded 2013

Alicia Jones Case Manager | [email protected] | (123) 456-7890 | 123 Address St., Los Angeles, CA

Mark Roberts Hiring Manager Suncoast Health (987) 654-3210 [email protected]

Dear Mr. Roberts,

As you can see from my attached resume, I have over 10 years of experience serving as an advocate for patients suffering from substance abuse and mental health issues. During my time as a case manager at Los Angeles Rehabilitation, I oversaw more than 150 cases related to alcoholism, gambling addiction, and drug abuse. I believe that my ability to foster positive community relationships will allow me to contribute to the fast-paced clinical environment at Suncoast Health.

Your organization’s reputation for achieving positive rehabilitation outcomes is what draws me to apply for the case manager role. I am confident I can help continue to grow this reputation based on the following accomplishments from my career:

• Oversaw all aspects of case management and coordinated with multidisciplinary teams to provide appropriate rehabilitation treatments for substance abuse patients
• Served as an advocate for patients, interfaced with state agencies and legal entities, and built relationships with patients to coordinate stays, resolve payment issues, and ensure quality care
• Identified opportunities to improve case management processes and resolve communication gaps by implementing a standardized weekly case review process

I look forward to speaking with you further about how my case management expertise can aid Suncoast Health in delivering quality patient care. Please contact me via phone or email at your convenience. Thank you for your consideration.

Alicia Jones

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Should I send my cover letter as an email attachment? -

If you’re sending your application directly to the hiring manager, consider including your cover letter in the body of the email. This maximizes the visibility of your cover letter and allows you to provide a strong introduction. You can also opt to provide your cover letter as a separate PDF attachment in addition to the body of the email. Either choice is fine if the information is easily accessible to the hiring manager. 

How do you align your cover letter and resume with a job description? -

Aligning your cover letter and resume with the job description is essential to the job search process. Companies aren’t interested in generic applications that can be sent anywhere; they want to see you’ve customized your documents for their organization. Incorporating key accomplishments that match the posting in both your cover letter and resume will demonstrate that you’re the ideal candidate they’ve been looking for.

When crafting your resume, focus on integrating keywords, qualifications, and experience that align with the job requirements. This will ensure compliance with applicant tracking system (ATS) and show prospective employers you have the qualifications to succeed in the position.

In your cover letter, mention something specific about the organization’s reputation, mission statement, and culture and why this draws you to apply for the role. This will show hiring managers you’re fully engaged and truly interested in the job.

Frank Hackett

Certified Professional Resume Writer (CPRW)

Frank Hackett is a professional resume writer and career consultant with over eight years of experience. As the lead editor at a boutique career consulting firm, Frank developed an innovative approach to resume writing that empowers job seekers to tell their professional stories. His approach involves creating accomplishment-driven documents that balance keyword optimization with personal branding. Frank is a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers and Career Coaches (PAWRCC).

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A cover letter heading forms your professional identity.

As per current industry standards, a company requires the following information from you to know who you are:

Phone number

• Email address

Including a link to your LinkedIn profile results in a proper cover letter heading. It is a great way to complement your career trajectory and offer extra details.

Additionally, you can include links to other websites such as GitHub or Behance only if you think it holds relevance to the profile you are applying for. You can also add your designation, which will indicate your current professional stature.

Knowing the right things to showcase in the compact space of a cover letter heading will give you a head start and engage prospective employers in what you have to offer.

Let’s delve deep into the attributes mentioned above and the right way to put it through the following sections:

• What is the Proper Heading for a Cover Letter?
• Which of the Following is Not Included in the Heading of a Cover Letter?
• Should Your Resume and Cover Letter have the Same Heading?
• Additional Details to Include in Your Cover Letter Heading.

With our Cover Letter Builder , you will receive a guided rundown on creating an exemplary cover letter. Equipped with AI features, it ensures that you have the proper cover letter heading format and provides several options to customize it.

Cover Letter Heading: Inclusions

We will discuss the five important attributes of a cover letter heading one by one:

A professional document showcasing your details should always start with your name. Therefore, the first thing in your heading will be your complete name.

Make sure to capitalize only the initials of your name and, in case you have a middle name, only mention the initials. For example, Jacob J. Peralta.

Phone number is the vital contact information for prospective employers to reach out to you. Provide your primary phone number, which is available to you at all times.

In US cover letters and resumes, the area code is not required, so the current phone number format is: (555) 123-4567

Email Address

You must mention your phone number and email address in your contact information and CTA.

Mailing platforms such as Gmail, Yahoo Mail, and AOL are acceptable and widely used. The only thing you need to be certain of is your username. Your username should not sound unprofessional.

In traditional cover letters and resumes, the complete address was required for mailing. Nowadays for location, you can simply mention the city and the state.

Our advice is to add the zip code while writing the salutation. If not, the city and state are enough information for hiring managers to process your cover letter.

In the remote work culture, your digital presence is crucial. Therefore, adding your LinkedIn profile will give recruiters access to your professional records.

LinkedIn gives you the option to personalize your profile URL, you should do this before incorporating the link in your cover letter.

In case you are concerned whether your LinkedIn profile is up to the industry standard or not, visit our LinkedIn Review platform, where our in-house industry experts will analyze your profile and will be able to help you make it meet business trends.

Also read: How to Start a Cover Letter

Cover Letter Heading: Exclusions

We have covered the mandatory aspects of a cover letter heading. Let’s now focus on the things that you should strictly avoid:

Grammatical and spelling errors : A mistake that can cost you your dream job. Make sure to proofread your cover letter heading because errors will leave a bad impression on hiring managers, and you don’t want it.

Discrepancy in contact information : Triple-check your details to avoid errors. A discrepancy in contact information would cause trouble for employers to contact you.

Unprofessional details : Casual social media accounts (which have no relevance/job-related data) or an unprofessional username in your email is a big no.

Cover Letter Heading: Match it with Your Resume

Whenever you come across cover letter header examples, the sample resumes that come with them have a matching font and color scheme. It is important. It gives uniformity to your documents because a cover letter complements a resume.

Look at these examples below:

You will see the consistency in the above examples. With color scheme and font, make sure that the divisions are also the same.

For example, if you choose a cover letter template divided horizontally, make sure that the resume has the same division and not a vertical one.

Hiration Pro Tip : When sending your cover letter via email, make sure to include your name and job title in the subject line. Also, rather than the body of the letter, include your contact details in your signature:

FirstName LastName Your Email Your Phone Number Your LinkedIn Profile URL (optional)

Also read: Cover Letter Template

Additional Details to Include in Your Cover Letter Heading

There are a few additional elements that can make space and prove well.

Job Title : Stating your current job title in the cover letter heading will give the recruiters a definite idea of your current position.

Mailing Address : Most businesses follow digitized methods of mailing, but in case your target company follows traditional norms, you can include your mailing address in the cover letter heading.

Online portfolio or Website : In professions such as photography, graphic designing, and software development, you need to have a portfolio. You can add links to Behance, Kaggle, Github, and similar/relevant websites or link to your digital portfolio in your cover letter heading.

With Hiration’s Digital Portfolio Builder , you can develop a top-notch portfolio as per your work experience and industry requirements.

Some Additional Tips to Consider

Letterhead position : The cover letter heading works equally well with every alignment: top left, center, or right of the page. The key is to make sure it matches the one on your resume

Name font : Use italicized or bold text and larger font size, and stick with a style that delivers a professional and classic appearance such as Times New Roman or Arial

Subject line : Begin with RE: which means 'Regarding', followed by the name of the position or the classified listing number so the hiring manager knows immediately which role you are seeking

Key Takeaways

• Your cover letter heading should comprise Name, Phone number, Email address, and Location.
• You must also state the link to your LinkedIn profile as per current industry standards.
• Proofread your cover letter to check spelling, grammar, and contact information.
• Make sure that your cover letter heading matches the format of your resume heading.
• A few additional details suitable for your cover letter heading are Job Title, Mailing Address, and Online Portfolio or Website.

We hope you have a better understanding of how to write a cover letter heading and its do’s and don’ts.

Hiration provides you a complete career service platform with 24/7 chat support for all your professional needs from cover letter & resume building, CV, interview preparations, LinkedIn review to building a digital portfolio.

Feel free to drop us a mail at [email protected] for any queries or concerns.

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How To Craft an Eye-Catching Cover Letter Header (Examples and Template)

In This Guide:

What is a cover letter header, cover letter header format, resume and cover letter headers: similarities and differences, cover letter header template, final thoughts.

Of all the things to worry about when applying for a new job, the header of your cover letter might not seem high on the list of your priorities. But creating a clear and organized cover letter header allows you to differentiate yourself from piles of job applicants.

An organized cover letter header shares your personal details professionally. It forces a recruiter to read on to learn more about what makes you unique.

A well-crafted header created with a custom cover letter builder can attract the attention of a hiring manager through an aesthetically pleasing font, color and design elements.

Think of it as the first impression you make with a hiring manager. You wouldn’t show up for an interview without shoes on, and you wouldn’t send a cover letter without having a header.

Ready to put your best foot forward with a well-crafted header for your cover letter?

In this article, you’ll learn:

• What a cover letter header is
• What you’ll need to include and exclude in your cover letter header
• How to properly organize your cover letter header with a template

If you want to create a cover letter that leaves a distinct impression, Enhancv has over 500 examples of professional cover letters to draw inspiration from.

Upload & Check Your Resume

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Your cover letter tells a story about you: your triumphs and successes in your career, what makes you the best candidate for the role, and how you can add more than just technical skills to a company.

It should be short and sweet, getting straight to the point about who you are and why you will contribute substantially to the company.

In the same way, a header for your cover letter gets to the point by sharing important details about yourself. Your header is the place where you share your contact information with your hiring manager, while also informing them of the date that you wrote the cover letter.

Your header can also show that you’ve gone above and beyond expectations by addressing the letter to a specific person from the company you are applying to. If you’re able to find the name of the hiring manager and their position within the company, this will create a more personalized  header.

A header for a cover letter typically sits in the top upper left corner of your cover letter. However, you can also include the whole header portion of the top of your page with a customized cover letter header.

There are three distinct sections for the cover letter header format: your personal information, the date of writing, and contact information of the hiring manager.

Let’s dive into what you should include in your header:

1. Include your personal Information

• Your first and last name
• Phone number
• Email address

2. Date of Writing

Next, skip a line and include the date that you’re writing the letter. Include the full name of the month, followed by the day and year of the day that you’re writing your cover letter.

It’s going to look something like this:

April 18, 2022

You may also want to include the city that you’re writing the letter in at the beginning of the date:

Chicago, April 18, 2022

3. Hiring manager’s name

Skip another line and include the hiring manager’s information. Finding the hiring manager’s information can be difficult, but don’t worry, you can usually find it on a job application. If you’re applying to a company without a job application, just search through a company’s “about us” page, or look through the company’s LinkedIn page.

There are three things that you should include:

• The hiring manager’s name
• Their position
• The name of the company

If you can’t find one, don’t sweat it too much. Just skip this information, and address it to “hiring manager”.

Optional things to include

There are other optional things that you can add to your header which help to personalize it. Here is some other personal information that you can include in your header:

• Your professional social media profiles: This includes sites like LinkedIn, GitHub, or Medium, but would exclude personal social media sites.
• Your personal website
• A professional portfolio
• Your address or the city where you live: This used to be common when you were mailing your cover letter and resume to a hiring manager, but is no longer necessary when sending a cover letter in an email.
• The title of the position you have at your current workplace
• The title for the job posting or the reference number: You can find the title for the job posting on any job description, and you can place it right after the date to help clarify the position you’ll be applying to.

Things to exclude from your cover letter heading

Your resume and cover letter are the best places to share about your skills and abilities, but try to keep them professional. Exclude really personal information, and try to avoid giving more than one phone number, as this can frustrate the hiring manager.

A cover letter header and a resume header are similar in format. They both share personal information, like your name, phone number, and email address. You may also want to format them similarly, with the same font, color and design elements being used for both.

According to a recent study, the average recruiter takes 7.4 seconds to scan each resume and cover letter that crosses their desk. One of the first things that a recruiter looks for is whether the header of the cover letter matches the resume’s header. A simple mistake, like having mismatched headers, can cause your resume to be tossed out.

The major difference between the two is that you write a cover letter with a specific person in mind: the hiring manager.

Like any formal letter, both the sender’s name (the job applicant) and the receiver’s name (the hiring manager) should be found on the cover letter.

A resume header simply includes your own personal information, but it can also be a great place to put springboard links, hyperlinks that lead to a personal website or portfolio. In our digital age, most recruiters view applicants’ resumes online, and having some handy hyperlinks available can point them in the right direction.

If you’d like to learn more about how to upgrade your resume’s header, check out Perfecting Your Resume Header so You Get Noticed.

Crafting your own cover letter header template doesn’t have to be difficult. Here’s an easy-to-use example of a cover letter header for your use:

Dwayne J. Nicole

312-456-5555

[email protected]

Linkedin.com/in/dwayne-nicole

Bryanna Bartlett

Human Resource Director

Northern Electric, Inc.

450 Pullman Road

Chicago, Illinois

Cover letter headers help to share your personal details with a hiring manager, and what you choose to include in them can share a lot about you. Consider these key points we discussed in this article when you’re writing your header:

• Include personal information (name, phone number, and email address).
• Insert the date that you wrote the letter.
• Address the cover letter header to the hiring manager, and include their position in the company.
• Resume and cover letter headers are similar, but have some distinct differences.
• Diligently check to make sure all information is correct on the cover letter header, and that it matches your resume header.

When you’re applying for a new job, you want to do everything in your power to create a perfect first impression.

You can do this easily with a perfectly crafted cover letter, and you don’t have to do this alone.

At Enhancv, you’ll be able to find a lot of resources to help you craft the perfect cover letter. We have over 500 sample cover letters for you to draw information from to make your own.

Also, you can find a lot of information on the Cover Letter Help blog, which can give you all sorts of top-quality articles, like the Cover Letter Checklist, which is everything that you need to write a cover letter that sets you apart from other applicants.If you’d like to streamline the resume and cover letter building process, use the Cover Letter and Resume builder .

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Resume header: Examples, instructions and tips to getting the top of your resume right

Think about the resume format

Resume header examples.

You’re aware of the expression “Last but not least,” but let’s talk about another issue, “First things first.” Let’s discuss the mission-critical header that needs to go at the very top of your resume. 

It’s the easiest part to write because you already have this information memorized. But it’s the most challenging part to design, and job seekers often make basic blunders when creating their resume headers.

This article will cover:

What is a resume header?

Why do you need a resume header, how do you write a resume header, how do you design a good resume header.

What should you leave out of the resume header?

A resume header is a thoughtfully designed section at the top of a resume that contains a job applicant’s name and contact info, plus sometimes a few other things that we’ll discuss below. 

A header is similar to what used to be called a “letterhead,” where the sender of a business letter has pre-printed info at the top identifying the company’s name and contact info. In addition to providing critical information on how to reach you, a good header projects professionalism and competence. 

A resume header keeps your most important contact details at the hiring manager’s fingertips should they want to set up an interview with you.

Creating a resume without a header would be like printing a blank business card: Nobody would know who you are or how to reach you. 

In your header, you have the freedom to make creative choices about fonts , font sizes, layout, icons and use of color. With a well-designed header, your resume will look professional. This makes a positive first visual impression, and that’s important. Your resume needs to look as good as it reads.

Keep your resume header "on brand"

Your header also gives you a sort of “visual ID,” a design signature that helps identify you in the recipient’s mind. Your resume header and your cover letter should be similar if not identical, making it clear that these documents were designed to go together. 

If a hiring manager prints out 10 resumes and 10 cover letters and then drops them all on the floor, it should be easy to match up your resume and cover letter because it’s obvious at a glance that they’re a “matching set.”

To write a resume header, you’ll need at least three things:

Include your first and last name as standard. You don't need to include your middle name. If you tend to go by a nickname (even in the workplace), you may want to use that instead.

• Your phone number

Make sure you list a phone number where you can easily be contacted. You should also ensure that this phone has a SFW answering message, too.

• A professional address

You want to make it as easy as possible for the hiring manager to contact you. Most of the time, this will be via email. Use a professional email address that is easy to understand. For example, you may include one that has your first and last name in the address. 

• Your occupation

This is sometimes overlooked, but whether you’re a nurse practitioner or a circus clown, you should include a very short description of your occupation below your name. If you have noteworthy certifications or degrees in your field (such as CNA, CPA or the like), consider including those as well.

• Your location

It used to be the case that you'd include your mailing address in your resume header. However, nowadays it’s considered somewhat optional. The logic goes that modern employers aren’t going to snail-mail you a letter in response. 

However, you still need to let the employer know where you're based. For that reason, you should include your city and state . You can also mention whether you are willing to relocate for the right role. Simply include "Willing to Relocate" in your resume header.

• Links to websites that display your professional cred in your field

LinkedIn pages can be a good option, as they usually focus on professional achievements, but make sure your profile is updated and optimized for job-search purposes. Your Facebook, Instagram and Twitter pages may or may not be a good idea to include, depending on whether they focus on your professional life or are too personal. 

But if you’re an artist , photographer or the like with a personal website showcasing your portfolio, that’s absolutely worth including. Before providing links to any websites, review them to make sure they’re updated and professional and don’t contain any material that might be a deal breaker.

If in doubt, go without. Headshots on resumes are quite common in countries outside North America, but they are often frowned on in the U.S. The reason is that laws prevent employers from making hiring decisions based on race, gender or age, and photos can reveal all of the above. But if you’re an actor or model , where how you look could play a legitimate role in a hiring decision, those considerations generally go out the window.

Your resume may be the most important page you write in your life. Follow our top 20 resume writing tips to make yours a success.

A U.S. Supreme Court justice once wrote that obscenity is hard to define, but “I know it when I see it.” And the same could be said of good resume header design. 

Where you include the resume header may well depend on the resume format . The layout that you use may determine how much space you have for this section. Be sure to consider this when it comes to designing your upcoming application.

Spend some time scrolling through the hundreds of resume templates and resume examples at Resume.io, and you’ll see lots of resume headers. 

You don’t have to love them all, but if you see one you really like, click on it and follow the steps to making it your own using our easy builder tool .

Resume headers can be designed horizontally, with all the info at the top of the page, like this one:

Headers can also put the name and occupation at the top and contact info in a well ( margin ) on the left. The remaining space in the well can be used to list job-related skills:

Contact info can also be placed in a well on the right:

You can also opt for a photo and an accent color:

Feel free to design your own header if you know what you’re doing. But the easiest way to get a professional header to put on your resume is to find one that’s already designed for you. 

A resume headline can be your ticket to the interview you desire. But what exactly is a resume headline and how do you best take advantage of it? This blog will show you everything you need to know.

Copyable resume header examples

Looking for some inspiration? You've come to the right place! Take a look at our copyable resume headers for a selection of different occupations.

Maria Smith 

PR Executive

New York, NY

01882 223 123

[email protected]

Daniel Simons

Alexander City, Alabama

078282 1828 2882

Lorraine Gray 

Admin Executive

Phenix City, Alabama

019282 2838 282

San Francisco, California 

01928 383 2883

What about a 2-page resume header?

In most cases, we recommend that a resume be one page only. However, there are cases where a two-page resume is appropriate, especially for those with long careers. So the question comes up: Should you put a header on both pages?

Opinions are divided on this. Some experts say you should include a header on the second page, making it doubly easy for a recruiter to find your contact info. Other experts say this is a silly idea – you already provided all this info, and you should use the space for new information.

If you do choose to repeat your header on a second page, it should be very similar if not identical to the header on the first page.  

When considering what to leave out of the resume header, please note that it isn’t necessary to put the word “RESUME” at the top of the page. Hiring managers will know they’re looking at a resume.

Do not confuse a resume with a biodata , which is a document used in India, Pakistan and other South Asian countries as a job application document – and even for matrimonial purposes in countries where arranged marriages are common. A biodata will often include information that doesn’t belong in a resume, including:

• Age or date of birth
• Race or ethnicity
• Nationality
• Marital status

Job applicants often have questions about the differences between a resume and a CV (curriculum vitae). Usually, these mean the exact same thing – “resume” is simply the term commonly used in the U.S. and Canada, while “CV” is the most common term in other English-speaking countries. However, there is a big difference between an ordinary resume/CV and an “ academic CV ,” which is used in academic settings and is usually much longer. To understand the distinctions, see our article “ Resume vs. curriculum vitae (CV): What’s the difference? ”

Also, there are certain differences between standards for CV/resume preparation in North America and other countries. As noted above, resumes in the U.S. should not contain information about age, gender, race, marital status (or, usually, photos) but it’s more common to include these in resumes/CVs in other countries. Read more about this in our blog “ What does CV stand for? ”

One other important note: Microsoft Word allows you to put information like chapter titles and page numbers in what it calls “headers” and “footers.” But you should never put your resume header in what Word calls a header, or it may be invisible to Applicant Tracking Systems (ATS) that employers use to scan resumes.

When you have moved up the career ladder at a previous employer, you should be proud to showcase it on a resume. But how can you display multiple positions for the same company?

Key takeaways:

• A resume header is the section generally found at the top of the resume that contains the applicant’s name and contact information
• A good header should be easy to read and visually attractive
• Matching cover letter and resume headers help you create a “personal brand” for your application
• In North America, a headshot or information about marriage status, race, nationality or religion should never be found on a resume, due to laws about discrimintation in hiring.

How to Write a Cover Letter [Full Guide & Examples for 2024]

After weeks of heavy job searching, you’re almost there!

You’ve perfected your resume.

You’ve short-listed the coolest jobs you want to apply for.

You’ve even had a friend train you for every single interview question out there.

But then, before you can send in your application and call it a day, you remember that you need to write a cover letter too.

So now, you’re stuck staring at a blank page, wondering where to start...

Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think. 

In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.

We're going to cover:

What Is a Cover Letter?

• How to Write the Perfect Cover Letter, Step by Step
• 15+ Job-Winning Cover Letter Examples

Let’s get started.

A cover letter is a document that you submit as part of your job application, alongside your resume or CV.

The purpose of a cover letter is to introduce you and briefly summarize your professional background. On average, it should be around 250 to 400 words long .

A good cover letter is supposed to impress the hiring manager and convince them you’re worth interviewing as a candidate.

So, how can your cover letter achieve this?

First of all, it should complement your resume, not copy it. Your cover letter is your chance to elaborate on important achievements, skills, or anything else that your resume doesn’t give you the space to cover. 

For example, if you have an employment gap on your resume, the cover letter is a great place to explain why it happened and how it helped you grow as a person. 

If this is your first time writing a cover letter, writing about yourself might seem complicated. But don’t worry—you don’t need to be super creative or even a good writer .

All you have to do is follow this tried and tested cover letter structure:

• Header. Add all the necessary contact information at the top of your cover letter.
• Formal greeting. Choose an appropriate way to greet your target audience.
• Introduction. Introduce yourself in the opening paragraph and explain your interest in the role.
• Body. Elaborate on why you’re the best candidate for the job and a good match for the company. Focus on “selling” your skills, achievements, and relevant professional experiences.
• Conclusion. Summarize your key points and wrap it up professionally.

Now, let’s take a look at an example of a cover letter that follows our structure perfectly:

New to cover letter writing? Give our cover letter video a watch before diving into the article!

When Should You Write a Cover Letter?

You should always include a cover letter in your job application, even if the hiring manager never reads it. Submitting a cover letter is as important as submitting a resume if you want to look like a serious candidate.

If the employer requests a cover letter as part of the screening process, not sending one is a huge red flag and will probably get your application tossed into the “no” pile immediately.

On the other hand, if the job advertisement doesn’t require a cover letter from the candidates, adding one shows you went the extra mile.

Putting in the effort to write a cover letter can set you apart from other candidates with similar professional experience and skills, and it could even sway the hiring manager to call you for an interview if you do it right.

Need to write a letter to help get you into a good school or volunteer program? Check out our guide to learn how to write a motivation letter !

How to Write the Perfect Cover Letter

Now that you know what a cover letter is, it’s time to learn how to write one!

We’ll go through the process in detail, step by step.

#1. Choose the Right Cover Letter Template

A good cover letter is all about leaving the right first impression.

So, what’s a better way to leave a good impression than a well-formatted, stylish template?

Just choose one of our hand-picked cover letter templates , and you’ll be all set in no time!

As a bonus, our intuitive AI will even give you suggestions on how to improve your cover letter as you write it. You’ll have the perfect cover letter done in minutes!

#2. Put Contact Information in the Header

As with a resume, it’s important to start your cover letter with your contact details at the top. These should be in your cover letter’s header, separated neatly from the bulk of your text.

Here, you want to include all the essential contact information , including:

• Full Name. Your first and last name should stand out at the top.
• Job Title. Match the professional title underneath your name to the exact job title of the position you’re applying for. Hiring managers often hire for several roles at once, so giving them this cue about what role you’re after helps things go smoother.
• Email Address. Always use a professional and easy-to-spell email address. Ideally, it should combine your first and last names.
• Phone Number. Add a number where the hiring manager can easily reach you.
• Location. Add your city and state/country, no need for more details.
• Relevant Links (optional). You can add links to websites or social media profiles that are relevant to your field. Examples include a LinkedIn profile , Github, or an online portfolio.

Then it’s time to add the recipient’s contact details, such as:

• Hiring Manager's Name. If you can find the name of the hiring manager, add it.
• Hiring Manager's Title. While there’s no harm in writing “hiring manager,” if they’re the head of the department, we recommend you use that title accordingly.
• Company Name. Make sure to write the name of the company you're applying to.
• Location. The city and state/country are usually enough information here, too.
• Date of Writing (Optional). You can include the date you wrote your cover letter for an extra professional touch.

#3. Address the Hiring Manager

Once you’ve properly listed all the contact information, it’s time to start writing the content of the cover letter.

The first thing you need to do here is to address your cover letter directly to the hiring manager.

In fact, you want to address the hiring manager personally .

Forget the old “Dear Sir or Madam” or the impersonal “To Whom It May Concern.” You want to give your future boss a good impression and show them that you did your research before sending in your application.

No one wants to hire a job seeker who just spams 20+ companies and hopes something sticks with their generic approach

So, how do you find out who’s the hiring manager?

First, check the job ad. The hiring manager’s name might be listed somewhere in it.

If that doesn’t work, check the company’s LinkedIn page. You just need to look up the head of the relevant department you’re applying to, and you’re all set.

For example, if you’re applying for the position of Communication Specialist at Novorésumé. The hiring manager is probably the Head of Communications or the Chief Communications Officer.

Here’s what you should look for on LinkedIn:

And there you go! You have your hiring manager.

But let’s say you’re applying for a position as a server . In that case, you’d be looking for the “restaurant manager” or “food and beverage manager.”

If the results don’t come up with anything, try checking out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

Make sure to address them as Mr. or Ms., followed by their last name. If you’re not sure about their gender or marital status, you can just stick to their full name, like so:

• Dear Mr. Kurtuy,
• Dear Andrei Kurtuy,

But what if you still can’t find the hiring manager’s name, no matter where you look?

No worries. You can direct your cover letter to the company, department, or team as a whole, or just skip the hiring manager’s name.

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• Dear [Department] Team
• Dear [Company Name]

Are you applying for a research position? Learn how to write an academic personal statement .

#4. Write an Eye-Catching Introduction

First impressions matter, especially when it comes to your job search.

Hiring managers get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The biggest problem with most opening paragraphs is that they’re usually extremely generic. Here’s an example:

• My name is Jonathan, and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a Sales Manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

See the issue here? This opening paragraph doesn’t say anything except the fact that you’ve worked the job before.

And do you know who else has similar work experience? All the other applicants you’re competing with.

Instead, you want to start with some of your top achievements to grab the reader’s attention. And to get the point across, the achievements should be as relevant as possible to the position.

Your opening paragraph should also show the hiring manager a bit about why you want this specific job. For example, mention how the job relates to your plans for the future or how it can help you grow professionally. This will show the hiring manager that you’re not just applying left and right—you’re actually enthusiastic about getting this particular role.

Now, let’s make our previous example shine:

Dear Mr. Smith,

My name’s Michael, and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked as a Sales Representative with Company X, another fin-tech company , for 3+ years, where I generated an average of $30,000+ in sales per month and beat the KPIs by around 40%. I believe that my previous industry experience, passion for finance , and excellence in sales make me the right candidate for the job.

The second candidate starts with what they can do for the company in the future and immediately lists an impressive and relevant achievement. Since they’re experienced in the same industry and interested in finance, the hiring manager can see they’re not just a random applicant.

From this introduction, it’s safe to say that the hiring manager would read the rest of this candidate’s cover letter.

#5. Use the Cover Letter Body for Details

The next part of your cover letter is where you can go into detail about what sets you apart as a qualified candidate for the job.

The main thing you need to remember here is that you shouldn’t make it all about yourself . Your cover letter is supposed to show the hiring manager how you relate to the job and the company you’re applying to.

No matter how cool you make yourself sound in your cover letter, if you don’t tailor it to match what the hiring manager is looking for, you’re not getting an interview.

To get this right, use the job ad as a reference when writing your cover letter. Make sure to highlight skills and achievements that match the job requirements, and you’re good to go.

Since this part of your cover letter is by far the longest, you should split it into at least two paragraphs.

Here’s what each paragraph should cover:

Explain Why You’re the Perfect Candidate for the Role

Before you can show the hiring manager that you’re exactly what they’ve been looking for, you need to know what it is they’re looking for.

Start by doing a bit of research. Learn what the most important skills and responsibilities of the role are according to the job ad, and focus on any relevant experience you have that matches them.

For example, if you’re applying for the position of a Facebook Advertiser. The top requirements on the job ad are:

• Experience managing a Facebook ad budget of $10,000+ / month
• Some skills in advertising on other platforms (Google Search + Twitter)
• Excellent copywriting skills

So, in the body of your cover letter, you need to show how you meet these requirements. Here’s an example of what that can look like:

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $40,000+ . As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. I created the ad copy and images, picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

Our example addresses all the necessary requirements and shows off the candidate’s relevant skills.

Are you a student applying for your first internship? Learn how to write an internship cover letter with our dedicated guide.

Explain Why You’re a Good Fit for the Company

As skilled and experienced as you may be, that’s not all the hiring manager is looking for.

They also want someone who’s a good fit for their company and who actually wants to work there.

Employees who don’t fit in with the company culture are likely to quit sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary , so hiring managers vet candidates very carefully to avoid this scenario.

So, you have to convince the hiring manager that you’re passionate about working with them.

Start by doing some research about the company. You want to know things like:

• What’s the company’s business model?
• What’s the company’s product or service? Have you used it?
• What’s the company’s culture like?

Chances are, you’ll find all the information you need either on the company website or on job-search websites like Jobscan or Glassdoor.

Then, pick your favorite thing about the company and talk about it in your cover letter.

But don’t just describe the company in its own words just to flatter them. Be super specific—the hiring manager can see through any fluff.

For example, if you’re passionate about their product and you like the company’s culture of innovation and independent work model, you can write something like:

I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features, such as Made-Up-Feature #1 and Made-Up-Feature #2, were real game changers for the device.

I really admire how Company XYZ strives for excellence in all its product lines, creating market-leading tech. As someone who thrives in a self-driven environment, I truly believe that I’ll be a great match for your Product Design team.

So, make sure to do your fair share of research and come up with good reasons why you're applying to that specific company.

Is the company you want to work for not hiring at the moment? Check out our guide to writing a letter of interest .

#6. Wrap It Up and Sign It

Finally, it’s time to conclude your cover letter.

In the final paragraph, you want to:

• Wrap up any points you couldn't make in the previous paragraphs. Do you have anything left to say? If there’s any other information that could help the hiring manager make their decision, mention it here. If not, just recap your key selling points so far, such as key skills and expertise.
• Express gratitude. Politely thanking the hiring manager for their time is always a good idea.
• Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. This means you should ask the hiring manager to do something, like call you and discuss your application or arrange an interview.
• Remember to sign your cover letter. Just add a formal closing line and sign your name at the bottom.

Here’s an example of how to end your cover letter :

I hope to help Company X make the most of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your Facebook marketing goals. Please don’t hesitate to reach out to me at the provided email address or phone number so that we may arrange an interview.

Thank you for your consideration,

Alice Richards

Feel free to use one of these other popular closing lines for your cover letter:

• Best Regards,
• Kind Regards,

Cover Letter Writing Checklist

Once you’re done with your cover letter, it’s time to check if it meets all industry requirements. 

Give our handy cover letter writing checklist a look to make sure:

Does your cover letter heading include all essential information?

• Professional Email
• Phone Number
• Relevant Links

Do you address the right person? 

• The hiring manager in the company
• Your future direct supervisor
• The company/department in general

Does your introductory paragraph grab the reader's attention?

• Did you mention some of your top achievements?
• Did you use numbers and facts to back up your experience?
• Did you convey enthusiasm for the specific role?

Do you show that you’re the right candidate for the job?

• Did you identify the core requirements for the role?
• Did you show how your experiences helped you fit the requirements perfectly?

Do you convince the hiring manager that you’re passionate about the company you’re applying to?

• Did you identify the top 3 things that you like about the company?
• Did you avoid generic reasons for explaining your interest in the company?

Did you conclude your cover letter properly?

• Did you recap your key selling points in the conclusion?
• Did you end your cover letter with a call to action?
• Did you use the right formal closing line and sign your name?

15 Cover Letter Tips

Now you’re all set to write your cover letter! 

Before you start typing, here are some cover letter tips to help take your cover letter to the next level:

• Customize Your Cover Letter for Each Job. Make sure your cover letter is tailored to the job you're applying for. This shows you're not just sending generic applications left and right, and it tells the hiring manager you’re the right person for the job.
• Showcase Your Skills. Talk about how your skills meet the company’s needs. And while your hard skills should be front and center, you shouldn’t underestimate your soft skills in your cover letter either.
• Avoid Fluff. Don’t make any generic statements you can’t back up. The hiring manager can tell when you’re just throwing words around, and it doesn’t make your cover letter look good.
• Use Specific Examples. Instead of saying you're great at something, give an actual example to back up your claim. Any data you can provide makes you sound more credible, so quantify your achievements. For example, give numbers such as percentages related to your performance and the timeframe it took to accomplish certain achievements.
• Research the Company. Always take time to learn about the company you're applying to. Make sure to mention something about them in your cover letter to show the hiring manager that you're interested.
• Follow the Application Instructions. If the job posting asks for something specific in your cover letter or requires a certain format, make sure you include it. Not following instructions can come off as unattentive or signal to the hiring manager that you’re not taking the job seriously.
• Use the Right Template and Format. Choose the right cover letter format and adapt your cover letter’s look to the industry you’re applying for. For example, if you’re aiming for a job in Law or Finance, you should go for a cleaner, more professional look. But if you’re applying for a field that values innovation, like IT or Design, you have more room for creativity.
• Express Your Enthusiasm. Let the hiring manager know why you're excited about the job. Your passion for the specific role or the field in general can be a big selling point, and show them that you’re genuinely interested, not just applying left and right.
• Address Any Gaps. If there are any employment gaps in your resume , your cover letter is a great place to mention why. Your resume doesn’t give you enough space to elaborate on an employment gap, so addressing it here can set hiring managers at ease—life happens, and employers understand.
• Avoid Quirky Emails. Your email address should be presentable. It’s hard for a hiring manager to take you seriously if your email address is “[email protected].” Just use a [email protected] format.
• Check Your Contact Information. Typos in your email address or phone number can mean a missed opportunity. Double-check these before sending your application.
• Mention if You Want to Relocate. If you’re looking for a job that lets you move somewhere else, specify this in your cover letter.
• Keep It Brief. You want to keep your cover letter short and sweet. Hiring managers don’t have time to read a novel, so if you go over one page, they simply won’t read it at all.
• Use a Professional Tone. Even though a conversational tone isn’t a bad thing, remember that it's still a formal document. Show professionalism in your cover letter by keeping slang, jargon, and emojis out of it.
• Proofread Carefully. Typos and grammar mistakes are a huge deal-breaker. Use a tool like Grammarly or QuillBot to double-check your spelling and grammar, or even get a friend to check it for you.

15+ Cover Letter Examples

Need some inspiration? Check out some perfect cover letter examples for different experience levels and various professions.

5+ Cover Letter Examples by Experience

#1. college student cover letter example.

Check out our full guide to writing a college student cover letter here.

#2. Middle Management Cover Letter Example

Check out our full guide to writing a project manager cover letter here.

#3. Team Leader Cover Letter Example

Check out our full guide to writing a team leader cover letter here.

#4. Career Change Cover Letter Example

Check out our full guide to a career change resume and cover letter here.

#5. Management Cover Letter Example

Check out our full guide to writing a management cover letter here.

#6. Senior Executive Cover Letter Example

Check out our full guide to writing an executive resume here.

9+ Cover Letter Examples by Profession

#1. it cover letter example.

Check out our full guide to writing an IT cover letter here.

#2. Consultant Cover Letter Example

Check out our full guide to writing a consultant cover letter here.

#3. Human Resources Cover Letter

Check out our full guide to writing a human resources cover letter here.

#4. Business Cover Letter Example

Check out our full guide to writing a business cover letter here.

#5. Sales Cover Letter Example

Check out our full guide to writing a sales cover letter here.

#6. Social Worker Cover Letter

Check out our full guide to writing a social worker cover letter here.

#7. Lawyer Cover Letter

Check out our full guide to writing a lawyer cover letter here.

#8. Administrative Assistant Cover Letter

Check out our full guide to writing an administrative assistant cover letter here.

#9. Engineering Cover Letter Example

Check out our full guide to writing an engineer cover letter here.

#10. Receptionist Cover Letter Example

Check out our full guide to writing a receptionist cover letter here.

Need more inspiration? Check out these cover letter examples to learn what makes them stand out.

Plug & Play Cover Letter Template

Not sure how to start your cover letter? Don’t worry!

Just copy and paste our free cover letter template into the cover letter builder, and swap out the blanks for your details.

[Your Full Name]

[Your Profession]

[Your Phone Number]

[Your Email Address]

[Your Location]

[Your LinkedIn Profile URL (optional)]

[Your Personal Website URL (optional)]

[Recipient's Name, e.g., Jane Doe],

[Recipient's Position, e.g., Hiring Manager]

[Company Name, e.g., ABC Corporation]

[Company Address]

[City, State/Country]

Dear [Recipient's Name],

As a seasoned [Your Profession] with [Number of Years of Experience] years of industry experience, I am eager to express my interest in the [Job Title] position at [Company Name]. With my experience in [Your Industry/Sector] and the successes I've achieved throughout my education and career, I believe I can bring unique value and creativity to your team.

In my current role as [Your Current Job Title], I've taken the lead on more than [Number of Projects/Assignments] projects, some valued up to $[Highest Project Value]. I pride myself on consistently exceeding client expectations and have successfully [Mention a Key Achievement] in just a [Amount of Time] through [Skill] and [Skill].

I've collaborated with various professionals, such as [List Roles], ensuring that all [projects/tasks] meet [relevant standards or objectives]. This hands-on experience, coupled with my dedication to understanding each [client's/customer's] vision, has equipped me to navigate and deliver on complex projects.

My key strengths include:

• Improving [Achievement] by [%] over [Amount of Time] which resulted in [Quantified Result].
• Optimizing [Work Process/Responsibility] which saved [Previous Employer] [Amount of Time/Budget/Other Metric] over [Weeks/Months/Years]
• Spearheading team of [Number of People] to [Task] and achieving [Quantified Result].

Alongside this letter, I've attached my resume. My educational background, a [Your Degree] with a concentration in [Your Specialization], complements the practical skills that I'm particularly eager to share with [Company Name].

I'm excited about the possibility of contributing to [Something Notable About the Company or Its Mission]. I'd be grateful for the chance to delve deeper into how my expertise aligns with your needs.

Thank you for considering my application, and I look forward to hearing from you soon.

The Heart of Your Job Search - Creating a Killer Resume

Your cover letter is only as good as your resume. If either one is weak, your entire application falls through.

After all, your cover letter is meant to complement your resume. Imagine going through all this effort to leave an amazing first impression in your cover letter, only for the hiring manager to never read it because your resume was mediocre.

But don’t worry; we’ve got you covered here, too.

Check out our dedicated guide on how to make a resume and learn everything you need to know to land your dream job!

Just pick one of our resume templates and start writing your own job-winning resume.

Key Takeaways

Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:

• A cover letter is a 250 - 400 word document that’s meant to convince the hiring manager that you’re the best candidate for the job.
• Your job application should always include a cover letter alongside your resume.
• To grab the hiring manager’s attention, write a strong opening paragraph. Mention who you are, why you’re applying, and a standout achievement to pique their interest.
• Your cover letter should focus on why you’re the perfect candidate for the job and why you’re passionate about working in this specific company.
• Use the body of your cover letter to provide details on your skills, achievements, and qualifications, as well as make sure to convey your enthusiasm throughout your whole cover letter.
• Recap your key selling points towards the end of your cover letter, and end it with a formal closing line and your full name signed underneath.

At Novorésumé, we’re committed to helping you get the job you deserve every step of the way! 

Follow our career blog for more valuable advice, or check out some of our top guides, such as:

• How to Make a Resume in 2024 | Beginner's Guide
• How to Write a CV (Curriculum Vitae) in 2024 [31+ Examples]
• 35+ Job Interview Questions and Answers [Full List]

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5 Tips for a Great Cover Letter (and samples)

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Cover Letter Format & Samples

Cover letters are a fantastic tool to introduce oneself in the job search process and are as significant as the resume. A cover letter provides an excellent opportunity to demonstrate one’s interest in the organization and establish direct connections between the employer’s job description and one’s professional background. A well-crafted cover letter, tailored to the specific job and company of interest, and addressed to the right person, can make a lasting impression on the employer.

To make the cover letter effective, one must consider some universal tips and considerations when writing it. It is crucial to ensure that the cover letter is clear, concise, and free of errors. Using formal language and avoiding contractions can help maintain a professional tone. Choosing appropriate vocabulary and grammar can help maintain the original meaning of the text and convey a sense of expertise and professionalism, which is suitable for a business or academic setting. So, it is essential to take the time to craft a compelling cover letter that showcases one’s qualifications and skills to the employer in the best possible light.

In addition to the suggestions above, see our list of key considerations to crafting effective and valuable cover letters.

Cover Letter Tips

1. ) All margins should be approximately one-inch. Typically, a cover letter consists of three to four paragraphs.

2.) The font size should be easy to read. Times, Palatino or Helvetica are good choices. A font size of 12 pt. is preferable, but in some cases you may need to use 10.5 or 11 pt. font.

3.) Don’t be tempted to send “generic” letters. Each cover letter you write should be different, because each job and company you’re writing to is different. Make it easy for the reader to see the relevance of your qualifications to the job in question.

4.) Be sure to proofread each new cover letter you create so that it is free of errors.

5.) It is important to write to a specific person whenever possible.

In addition to these quick tips, check out our comprehensive  Job Search Letters  guide for more information on structuring cover letters and other job search documents.

• Sample 1:  Application Letter
• Sample 2:  Prospecting Letter

Finally, we know that some people work best when they have a format to follow. Especially when they are writing a document, like a cover letter for the first time. The following example reflects the correct business format to use when writing a cover letter:

Your name Return address City, State, Zip

Name of the contact person Title Company Name Address City, State, Zip

Dear Mr./Ms./First name Last name:

The opening paragraph states your reason for writing the letter. Mention a specific job of interest, or a particular department in which you are seeking work. If possible, mention how and when you learned about the job opening or the company, i.e., through a classified advertisement, a contact person or a career services professional. Be sure to mention the name of the person who suggested this job to you, especially if that person is highly respected within the company.

The middle paragraph is an opportunity to expand on the skills you have developed as they relate to this position. This should not merely repeat your resume. You can discuss your education and particular courses or skills attained while in college. If you’re an experienced person, you may wish to use this paragraph to describe your professional background and highlight any specific job experience that may be of particular interest to the organization and that will differentiate you from other applicants. You may need a second paragraph to fully describe your related abilities.

The next paragraph reflects the research you have done on that particular organization. Use company literature, a web site, or conversation with an employee of the organization as ways to gain knowledge about the organization. Explain why you are interested in the job, and convey your awareness of what the company does to show that you have done careful research.

In closing, reiterate your enthusiasm to be considered and ask for an interview. Either state a specific week you’ll make a follow-up phone call or mention an interest in having the contacted person call to set up an interview date. Specify how you can be contacted. Remember to thank the person for considering your application.