should cover letters have headings

Cover Letter Header Guide + Headings Examples & Templates

By Kervin Peterson

12 min read

A cover letter header is a functional section at the top of the document reserved for contact information and date of writing . It's the first thing most recruiters will see when examining your letter. Because of this, you want to ensure this section is polished to perfection to leave a strong first impression on the recipient and convince them to read the rest of the document.

In this article, we’ll explore the intricacies of creating a strong cover letter heading and give you examples to help you visualize what you’ve learned. Whether it’s your first time writing a cover letter or you’re looking to improve your skills, you’ll learn how to make an outstanding header.

Key Takeaways

A cover letter header is the first section of your document , where you should list your and the recipient’s contact information, along with the date and location of the writing.

You can include optional details in your cover letter heading, like your LinkedIn profile, relevant social media accounts, personal website, and portfolio.

Your header should be designed to be catchy, easy to read, and consistent with the rest of your cover letter.

What Is a Cover Letter Header?

A cover letter header is the top part of the document that should include your contact information, the date and location of writing, and the recipient’s details. Its main purpose is purely functional, as it should provide recruiters and hiring managers with the sufficient information they need to get in touch with you.

The goal of a well-designed cover letter header is to set the stage for the rest of the document. Its layout and format will indirectly demonstrate your professionalism, dedication, and attention to detail .

A clean and organized cover letter header enhances the overall readability of the document. It makes it easy for the recruiter to:

Transition to the rest of the writing

Focus on your skills and qualifications

Find specific details that they need

Identify your cover letter among a stack of others

Finally, using the same design language in your cover letter as you did in your resume will further showcase your expertise and make your application more noteworthy. Recruiters will more likely remember the information from both documents and combine it to create a complete picture of your personality and competence.

What Is a Cover Letter Heading?

The term “cover letter heading” is often used interchangeably with the cover letter header. However, it can also refer to the specific headings of each section in your cover letter.

For instance, you can include a “Contact Information” heading in the cover letter header to label it specifically. That way, you can clearly emphasize the sections of your cover letter to make it easier for the reader and to guide them.

Still, due to the simple nature of cover letters, there’s typically no need to point out each section. They usually only have contact information and the body of the text, which makes it easy to distinguish its individual parts. This practice is more commonly used when highlighting resume sections .

3 Essential Elements of a Cover Letter Header

Every cover letter header should include three key components, so let’s examine what they are.

#1. Personal Information

Your personal information should be prominently displayed at the top of your cover letter header. Here are the details to include:

Phone number

Email address

On top of that, you should also include your LinkedIn profile . Other optional information you can add to this section include a personal website, portfolio, and social media profiles relevant to the role you’re applying for.

Having personal information neatly displayed at the beginning of your cover letter allows recruiters to easily contact you if they are interested in your application.

#2. Date of Writing

Your cover letter heading should include the date of writing and location . You can write the full date or a shortened version in the MM/DD/YYYY format. For example, “April 23, 2024” and “04/23/2024” both work. For location, mentioning a city is enough.

Dating a cover letter is important as it highlights relevance and shows that your application is ongoing . Recruiters, hiring managers, and employers consider this information when scheduling your interview and even when receiving your follow-up email.

#3. Hiring Manager's Information

The hiring manager’s contact information is vital as it demonstrates that you wrote a cover letter to a specific person and company . Moreover, personally addressing the hiring manager helps you build rapport right off the bat.

This adds a personal touch to a formal document and helps you stand out. It also indicates that your cover letter is tailored to the role that you’re applying for and will highlight relevant skills and experiences.

The details you should include are:

Hiring manager’s name

Company’s name

Company’s address

Optional Elements for a Cover Letter Header

Let’s examine the above-mentioned optional elements you can add to your cover letter heading in depth.

#1. Professional Social Media Profiles

Professional social media profiles are becoming increasingly common in the business landscape. LinkedIn is a staple social media network for professionals, but you can also include links to relevant Instagram, X (formerly known as Twitter), and even TikTok or Pinterest accounts.

#2. Personal Website or Portfolio

Personal websites and portfolios showcase your work before you’re given a chance to demonstrate it. Therefore, if you have them, you should include a link in your cover letter header.

#3. Current Job Title

Including your current job title in your cover letter header gives recruiters and hiring managers quick insight into your ongoing responsibilities and skills needed to carry them out.

#4. Address (Optional)

While mentioning the address in your cover letter and resume used to be mandatory, it’s now optional and can be omitted if it’s not relevant to the role . Even if you decide to include it, you should only add your city for privacy reasons.

4 Indispensable Tips for Crafting an Impactful Cover Letter Header

Now, let’s check out some expert tips to help you polish your cover letter header to perfection.

#1. Catch the Attention of the Reader

You should design your cover letter header to catch the attention of the reader. For instance, you can pick a professional cover letter font and increase the size of your name to make it stand out .

The standard font size for the body of your cover letter is between 10 and 12 pt. You can increase your name by 2–4 pt to make it more prominent and your cover letter instantly recognizable.

#2. Be Consistent in Cover Letter Design

The design for your cover letter heading should match the design of the rest of the document . Keeping the format, layout, and overall style of your letter consistent makes it easy for hiring managers to focus on its contents.

You can achieve that by:

Using one typeface for the entire document and maintaining consistent size.

Having uniform spacing between paragraphs.

Including one type of bullet point symbol .

For bonus points, you should ensure that the design of your cover letter header also matches the design of your resume header .

#3. Prioritize Readability and Clarity

Clarity and readability are essential in cover letter design. Using typefaces that are too hard to read, including busy graphics , having too much color, and otherwise lacking order and consistency throughout the letter, can have detrimental effects.

You don’t want any elements in your cover letter that draw attention from its main purpose , which is to showcase your motivation, skills, and accomplishments. That’s why a simple cover letter header that only lists the necessary information is usually the best way to go about it.

#4. Don’t include overly personal information

You should avoid adding any information that is considered sensitive to your cover letter heading. This includes details about your gender, religious and political affiliations, race or ethnic origin, and more . You also shouldn’t put your photo in your cover letter or resume.

Not only is this type of information unnecessary, but it can result in immediate elimination of your job application . That’s because employers don’t want to risk facing charges for discrimination in their hiring practices .

Key Differences Between Resume and Cover Letter Headers

The biggest difference between resume and cover letter headers is in the amount of information they provide. A resume header typically only has your contact details and no date of writing . On the flip side, cover letter headers should be dated and should have the recipient’s contact information.

In essence, cover letters should follow business letter formatting where the header serves to introduce the reader to a salutation before the body of the letter. Resumes feature different layouts since they have more sections than cover letters. These sections are more independent and most of them usually come with headings, which you won’t find in cover letters.

4 Cover Letter Header Examples and Templates

Let’s put into practice what we’ve learned so far and check out some cover letter header examples:

#1. Traditional Header Example

This traditional cover letter header example can give you an idea of what yours should look like if you’re in classic fields like law and finance :

John Matthews Accountant 4974 North Street Lynchburg, VA 24501 434-942-0297 [email protected] linkedin.com/ln/johnmatthews

Staten Island, 05/09/2024

Lance Chavez Hiring Manager Diamond Finances 3113 Anmoore Road Staten Island, NY 10301

#2. Modern Header Example

This modern cover letter header sample is perfect for candidates in fields like marketing or technology, where trends are important :

Nathan Blum Front-End Developer 951 Jail Drive Gilson, IL 61436 309-876-7660 [email protected] linkedin.com/ln/nathanb github.com/nathanb

Pasadena, 07/10/2023

Katherine Smith Hiring Manager Platform Soft 4827 Nickel Road Pasadena, CA 91101

#3. Creative Header Example

You can take inspiration for a header from this creative cover letter template if your career includes design and inventiveness :

Janine Walton Graphic Designer 3943 Kemper Lane Salt Lake City, UT 84111 801-813-1857 [email protected] linkedin.com/ln/janinewalton janineportfolio.com

Jacksonville, 10/02/2023

Janet Carter Hiring Manager Golden Ratio Designs 4353 Brannon Avenue Jacksonville, FL 32044

#4. Header for Cover Letter with Unknown Recipient

Here’s how you can write your cover letter heading when you don’t know the name of the recipient, so you address them by their professional title :

Harriet Sarno Civil Engineer 4318 Maryland Avenue Saint Petersburg, FL 33714 737-522-9489 [email protected] linkedin.com/ln/harrietsarno sarnoengineer.com

New York, 12/11/2023

Hiring Manager Steel Core Constructions 2856 Small Street New York, NY 10014

Cover Letter Header FAQs

#1. should your cover letter have the same header as the resume.

Yes, your cover letter should have the same header as the resume. That way, you’ll display consistency and cohesion , creating a professional set of job application documents. This shows attention to detail and makes it easier for recruiters to distinguish you from other candidates.

#2. What is the headline of a cover letter?

The headline of a cover letter is a brief and catchy line you should include in the subject of the email you’re sending . Before submitting a cover letter, you should write an engaging headline along the lines of “5 Reasons Why I’m An Excellent Candidate For [Job Position].”

#3. Does a cover letter have a title?

A cover letter should have the title of the file . Before you send your letter as a PDF, DOC, or any other type, you should name it something recognizable so it can be distinguished. For example, you can use your full name or a shortened version if that’s too long.

Final Thoughts

The importance of a well-designed cover letter heading in 2024 cannot be understated, as it’s the first thing hiring managers see when checking out your document. You only get one chance at leaving a good first impression and persuading the hiring manager to read your letter with enthusiasm .

Remember to be consistent with your cover letter heading format and layout, and make sure to proofread and double-check everything for accuracy . The last thing you want is a misspelled phone number or email address to stop you from getting an interview call. Best of luck with your cover letter writing endeavors!

Create your cover letter once, use it everywhere

How to Format a Cover Letter That’ll Get You an Interview

Do you ever feel like your resume couldn’t possibly tell the whole story of who you are and why a company should hire you? That’s because it doesn’t. But a strong, well-written, and correctly formatted cover letter helps fill in some of the gaps.

“Cover letters are worth the time ,” says Muse coach Jennifer Smith. “They provide an opportunity to expand on key points from your resume, show off your personality, and solidify your interest.” Perhaps most importantly, “They show an employer you put the time and energy into applying.” And—luckily—they don’t need to be difficult to write.

Most cover letters have a similar format that make them much easier to write than you might think. And we’ve laid it out exactly—so you can get that application in already.

Read More: Cover Letters Are Hard to Write—But These Templates Make It a Breeze

How to format and organize your cover letter content

Here’s the format most hiring professionals that read your cover letter will be looking for:

Your heading goes at the top of the page and contains your contact info as well as some other basics that a hiring manager or recruiter might use to learn more about you once they’ve read your cover letter.

So this means:

• Phone number
• LinkedIn profile link (if you have one)
• Pronouns (if you’re comfortable including them)
• Personal website or portfolio link (optional)
• Relevant and professional social media profiles (optional)

Nowadays it’s very uncommon, but if you’re asked to mail a paper cover letter, you would also include in your heading the company’s information:

• Hiring manager’s name (or whomever the letter is addressed to)
• Company name
• Company street address
• Company city, state, zip code

But you’d be more likely to send your cover letter in the body of an email than by snail mail if you’re not applying through an online system. In this case, your heading info would go after your name at the end.

Start your salutation with “Hello,” “Dear,” or “Hi” for more casual companies.

Then, you’ll usually address your cover letter to the hiring manager. Alternatively, Muse coach Leto Papadopoulos recommends job seekers “open the letter with ‘Dear Hiring Team’ because even if you can uncover the name of the hiring manager, they are usually not the first to read the cover letter,” she says, and “I like to acknowledge the recruiting team!”

You can also address your cover letter to the team you’d be joining or “[Position] Hiring Manager.” But you should never start your cover letter with “ To Whom It May Concern .”

Read More: The 3 Rules of Addressing Your Cover Letter

Your introduction should be one paragraph long, include the name of the position you’re applying to, and express why you’re applying and what excites you about the opportunity. But most importantly, you want to grab your reader. You can even “kick off with a brief but attention-grabbing anecdote,” Smith says. “Show off your personality.”

Read More: 30 Genius Cover Letter Openers Recruiters Will LOVE

Body paragraphs

Write two to three body paragraphs that sell you as a candidate. “Show, don’t tell,” Smith says. “Craft a narrative about how your experience led you to apply for the job you want.” Instead of regurgitating your resume, look at the job description and pull out a few skills you specialize in that the company is looking for. Then, elaborate on them by bringing up examples of how you’ve used these skills to help your past employers (and by extension will give the reader a preview of how you’ll help them).

Wrap everything up with your conclusion paragraph. Reiterate your interest in the company and your most important qualifications. Then, “Close with a statement about contributing your skills and experiences to the success of the company in the position you’re applying for,” Smith says.

Use a professional sign-off like “Sincerely,” “Respectfully,” or “Thank you for your consideration,” then add your first and last name.

If you’re sending your cover letter in the body of an email, add any info you would’ve included in your heading below your name.

Example cover letter

Check out this cover letter example, which follows the above cover letter format:

Curtis Chen [email protected] | 999-999-9999 linkedin.com/in/curtis-chen | he/him | Baltimore, MD

Hello Arianna,

When I saw the posting for the UX designer position at CloudCo, I was immediately drawn to it because of your unique approach to online storage. CloudCo is the only player in the space right now that has promised to keep their personal storage tiers under $10—and instead pass on the cost to the larger clients. I’d love to bring my dual experience as a front-end engineer and a UX researcher to make your interface more intuitive and keep individual customers renewing their contracts.

For the last two years, I’ve worked as a UX researcher for OnlineOffice Inc, where I was part of the team that launched the updated office suite. During the development process, I interviewed more than 50 users of both OOI’s and competitors’ products. I was able to translate their desires into actionable suggestions for the design and product teams, contributing to a product launch that has already grown OOI’s user base by 120% in the first year. Through these experiences, I learned to use both qualitative and quantitative data to advocate for users and make decisions about the most important product features. As your UX designer, I’d apply this knowledge to help boost the user experience for your personal-tier products.

I also spent three years as a front-end developer on a product team at TeckyCompany. In this role, I learned what it’s like for those actually building products, including what kinds of features take the most time and work. As your UX designer, I’d use this experience to weigh design decisions and collaborate with the product team. I’m used to working at startups where, as much as you’d like to, you can’t get everything done at once, so I’ll be able to prioritize features that will help users most while still making reasonable asks of the product team.

Cloud Co’s business model has shown me that not every tech startup prioritizes its larger clients over the individual user. I’d love to bring my development and UX experience to your team to help provide the very best experience for your subscribers.

Sincerely, Curtis Chen

Read More: 4 Cover Letter Examples That’ll Make Writing Yours Way Easier

Tips for formatting your document like a pro

When you’re formatting your cover letter, you want to prioritize readability and professionalism. But you should also keep in mind that many cover letters submitted online will be uploaded to an applicant tracking system or ATS , which is software that employers use to organize and search candidate application materials. ATSs are very advanced but there’s some formatting they have trouble with.

Follow these guidelines to format your cover letter correctly for both human and computer readers:

• Font : Stick to the default fonts that come with your word processor—classics like Arial, Helvetica, Times New Roman, Cambria, Calibri, and Georgia.
• Font size: The ideal size will vary based on which font you choose, but keep it between 10 and 12 pt. Any smaller and you’ll have recruiters squinting at their screens. Any larger and they’ll be wondering if you’re trying to compensate for not having a lot to write about.
• Margins : You can’t go wrong with the usual one-inch margins all around, but you can make some slight adjustments if needed. Papadopoulos suggests decreasing the header space first.
• Alignment: All your text should be left aligned and there’s no need to indent every paragraph.
• Line spacing: Single space your cover letter (1.15 spacing works if it looks too cramped). Include an extra line between each section and paragraph.
• Length : “A cover letter should comfortably fit on one page,” Papadopoulos says. Your cover letter should be at least three paragraphs long, but generally no more than five—unless the job description says otherwise. If it’s too long, check out this guide for cutting your cover letter down .
• File format : You can submit your cover letter within the body of an email or as a separate file. But if it’s a separate file you’re uploading to an online system, stick to docx or pdf only. ATs cannot reliably “read” other file types.
• File name : Always include your name and the phrase “cover letter,” and you can also include the name of the position. Just make sure it’s easy to read and follow any instructions in the job posting.

Formatted cover letter example

Here’s how the above example looks in a properly formatted cover letter document.

• Career Blog

Should a Cover Letter Have a Header in 2024?

Cover letters have always been an important document in any job application. Even in today’s digital age, where job applications are submitted online, cover letters remain to be a crucial part of every job seeker’s toolkit. A cover letter introduces you to the hiring manager, highlights your qualifications and experience, and demonstrates your enthusiasm for the job.

The purpose of this article is to explore the question – Should a Cover Letter Have a Header? A header is a short text that includes your name, contact information and the date, placed at the top of the cover letter.

This article will provide a brief overview of the topic and demonstrate why having a header is important, and its various benefits. It will also discuss some common mistakes people make when it comes to headers and offer expert advice on how to craft the perfect header for your cover letter.

The article will delve into the key components of a header and how they contribute to making your cover letter stand out among other candidates. We will explore the impact of headers on the hiring manager’s perception of your application and provide insights into what you should include in your header.

In addition, the article will touch upon the different types of headers you can use, their styles and formats. It will also provide handy tips on what to avoid when creating a header and what mistakes to look out for while creating one.

All in all, this article aims to provide you with all the information you need related to headers and their relevance to your cover letter. By the end of this article, you will have a clear understanding of whether you should include a header or not, and what elements to include in the header to optimize your chances of getting hired.

What is a Cover Letter?

A cover letter is a professional document that accompanies a job application, typically in response to a job opening. It provides a brief overview of the applicant’s qualifications, experience, and interest in the job, and serves as an introduction to the accompanying resume or CV.

How Cover Letters Differ From Resumes/CVs

While resumes and CVs focus on the applicant’s work experience and accomplishments, cover letters provide an opportunity for the applicant to showcase their personality, explain any gaps or discrepancies in their work history, and express why they believe they are a good fit for the position. Whereas a resume or CV may simply list the applicant’s education, work experience, and skills, a cover letter can provide additional context and highlight specific achievements or abilities relevant to the job.

Importance of Cover Letters in the Job Application Process

Although not all employers require a cover letter, submitting one can significantly improve the chances of being invited to an interview. A well-written cover letter shows that the applicant has taken the time to research the company and position and is genuinely interested in the job, making them stand out from other applicants who may be submitting a generic resume or CV. Additionally, a cover letter allows the applicant to make a personal connection with the hiring manager and demonstrate their communication skills in a professional setting.

A cover letter is a crucial component of a job application that allows applicants to showcase their personality, explain gaps in their experience, and express their interest and qualifications for the position. While not always required, submitting a well-crafted cover letter can greatly improve an applicant’s chances of being invited to an interview and ultimately landing the job.

What is a Header?

A header is a section of a cover letter that appears at the top of the document. It includes specific information that identifies the applicant and the purpose of the letter. In general, a header consists of contact information, such as name, address, email, and phone number, along with other relevant details that support the job application.

The primary purpose of a header in a cover letter is to make a good first impression and to demonstrate a professional and organized presentation. A well-formatted header can catch the attention of the potential employer and provide a positive impression even before they start reading the content of the letter.

When creating a header, there are several types of information that applicants should consider including. The most important are personal and professional contact information, which can help employers reach out to applicants for follow-up interviews or hiring decisions. Other details that can be included in a header are job titles, LinkedIn profiles, social media handles, and website links.

In addition to these details, the header can also contain the date, job title, and the name of the employer or hiring manager. This information can demonstrate a genuine interest in the specific job and show commitment to the application process.

Including a header in a cover letter is an essential part of the job application process. A well-crafted header can showcase an applicant’s professionalism, attention to detail and assist in creating a positive first impression. It is important to ensure that the information in the header is accurate and presented clearly to avoid confusion and help the reader better understand the applicant’s qualifications.

Pros of Using a Header in a Cover Letter

If you’re wondering whether or not to include a header in your cover letter, the answer is yes – and here are a few of the reasons why:

Establishes Professional Identity

Your cover letter is your first opportunity to make an impression on a potential employer. By including a header at the top of the page, you’re immediately setting the tone for a professional document. This can include your name, contact information, and even a professional title or tagline if appropriate. By establishing your professional identity up front, you’re making it clear that you take the job search seriously and are committed to presenting yourself in the best possible light.

Makes it Easier to Identify the Document

When a hiring manager is sifting through dozens or even hundreds of cover letters at once, anything that can make the process easier is helpful. By including a header, you’re making it easier for the reader to quickly identify your cover letter amongst a sea of other documents. This can be especially helpful if you’re submitting your application via email, where it can be easy for attachments to get lost or misplaced.

Makes the Document More Visually Appealing

Let’s face it – plain, unformatted text can be hard on the eyes. A well-designed header can break up the monotony of a page and make the entire document more visually appealing. This can be especially helpful if you’re applying for a job that values creativity and design skills. By taking the time to create a visually appealing header, you’re showing your prospective employer that you have some design chops and can create eye-catching documents.

Shows Attention to Detail and Professionalism

Finally, including a header in your cover letter shows that you pay attention to the little details – and that you’re serious about presenting yourself in a professional manner. By taking the initiative to design a header that stands out, you’re demonstrating that you’re a detail-oriented individual with a keen eye for presentation. In an age where attention to detail is increasingly important, this can be a valuable trait for any job applicant to possess.

There are many benefits to including a header in your cover letter. By establishing your professional identity, making the document easier to identify, creating a more visually appealing document, and demonstrating your attention to detail and professionalism, you’re setting yourself up for success when applying for jobs. Don’t underestimate the power of a well-designed header – it could be just what you need to catch a hiring manager’s eye and land that dream job!

Cons of Using a Header in a Cover Letter

When it comes to using a header in a cover letter, there are several potential drawbacks to consider. These cons include:

Not necessary if the cover letter is submitted electronically:  In the digital age, many job applications are submitted online. In these cases, a header may not be necessary, since the company will likely have your name and contact information on file already.

Limits space for the rest of the cover letter:  Headers can take up valuable real estate on a cover letter. If you’re struggling to fit everything you want to say into a single page, a header may not be worth the trade-off.

Might not be preferred by certain employers:  Some hiring managers and recruiters may have specific preferences for cover letter formatting. If you’re applying to a company that has strict guidelines for cover letters, a header may not be an option. Additionally, some companies may simply prefer a more traditional, simple format with no header.

While headers may have some benefits, it’s important to weigh the potential downsides as well. Consider your industry norms, the company’s expectations, and your own personal style and preferences when making a decision about whether or not to include a header in your cover letter.

Tips for Creating a Header in a Cover Letter

Having a well-designed header in your cover letter can make all the difference in capturing the attention of a potential employer. Whether you’re applying for your dream job or just trying to update your resume, here are some tips to help you create an effective header:

Choose an Appropriate Font and Font Size

First and foremost, it’s important to select a font that is easy to read and professional-looking. Aim for a font that is common across different platforms, such as Arial or Times New Roman. As for the font size, it’s important to make it large enough to be read comfortably, but not so large that it takes up too much space on the page. A good rule of thumb is to use a font size between 10 and 12 points.

Layout and Positioning of Header Elements

The layout and positioning of your header elements can also make a big difference in the overall design of your cover letter. Your name should be the most prominent element, followed by your contact information such as your phone number, email address, and current city and state. You could also include your LinkedIn profile, website, or portfolio URL.

What Information to Include in a Header

In addition to your name and contact information, you may also choose to include a title or brief description of your skills and experience. This can help to highlight your strengths and differentiate you from other job candidates.

It’s vital to make sure that your header is easy to scan, with clear headings and condensed information that’s easy to follow. Keep your wording concise and avoid adding too much information that isn’t relevant to the job.

A well-designed header is an essential component of a successful cover letter. By following these tips and keeping it simple, you can capture the attention of potential employers and increase the chances of landing your dream job.

Examples of Cover Letter Headers

When it comes to creating a cover letter, there is no one-size-fits-all approach. One element to consider is the header, as it sets the tone for your introduction. Here are three examples of cover letter headers to help you decide which style suits your application best.

Example #1: Traditional Header

The traditional header includes your name, address, and contact details on the top right side of the page. The employer’s name, position, and company details follow on the left side, followed by the date. This style is straightforward and professional, making it a safe choice for formal positions.

Example #2: Modern Header

A modern header combines a bold font with a minimalist design. Your name and contact information are on the top left side of the page, while the recipient’s information is on the right. This style is suitable for creative industries, as it shows your design skills and attention to detail.

Example #3: Header with a Logo

If you want to stand out from the crowd, a header with a logo can do the job. This header includes your name, contact information, and a company logo. The recipient’s information follows below, with the date on the right. This style is ideal for graphic designers or marketers, as it showcases your brand identity and creativity.

The header is an essential element of your cover letter that reflects your personality, professionalism, and design skills. Choose a header that aligns with the company’s culture and the position you are applying for, and you will increase your chances of standing out.

Should the Header Match Your Resume?

Consistency is key when it comes to job application documents. Employers and recruiters receive a large volume of resumes and cover letters, so making sure that your application is consistent and easy to read is crucial.

One aspect of consistency to consider is matching the header on both your resume and cover letter. This means using the same name, contact information, and formatting on both documents.

Advantages of Matching the Header

One advantage of matching the header is that it makes your application look more professional and put-together. It shows that you have taken the time to review and edit your documents, which can make a good impression on potential employers. It also makes it easier for employers to contact you if they need to, as they can simply refer to the header on either document.

Matching the header can also help ensure that your application isn’t overlooked or lost in the shuffle. If your resume and cover letter have different headers, an employer might not realize that they belong together. This can be especially true if you’re submitting your application through an online system or via email.

Disadvantages of Matching the Header

There aren’t many disadvantages to matching the header, but it is worth considering a few things. If you have a very unique or creative header, for example, it might not translate well to both documents. In this case, you might want to use a more standard header for your resume and cover letter.

Another potential disadvantage is that if you change your contact information or formatting in the future, you’ll need to update both your resume and cover letter separately. This can be time-consuming and could lead to errors if you forget to update one or the other.

Final Thoughts

Matching the header on your resume and cover letter is a good practice to follow. It can make your application look more professional, help ensure that it isn’t overlooked, and make it easier for employers to contact you. However, it’s important to consider any unique aspects of your header and be aware of the potential for future updates. By doing so, you can create a consistent and effective job application that showcases your skills and qualifications.

Alternative Options to Using a Header in a Cover Letter

While header is the most popular option for formatting a cover letter, it is not the only choice. Here are a few alternatives to consider:

Using a footer:  Instead of placing your contact information at the top, you can include it in a footer section at the bottom of the page. This can be a neat and professional way to present your details without taking up too much space at the top.

Including information in the top left corner:  If you prefer to have your contact information in the body of the letter, you can consider placing it in the top left corner. This is a common approach for email signatures, and can also work well in a cover letter.

Adding information in the closing paragraph:  Finally, you can opt to include your contact information and other details in the closing paragraph of your cover letter. This can be a good way to tie the letter together and leave a positive impression on the hiring manager.

Keep in mind that these options may not be appropriate for every situation, and you should always consider the specific requirements of the job you are applying for. However, by exploring different formatting choices, you can create a cover letter that is both effective and professional.

How to Choose Whether to Include a Header in Your Cover Letter

One of the important decisions when writing a cover letter is whether or not to include a header. A header can add professionalism and structure to your letter, but it’s not always necessary. Here are some factors to consider when deciding whether to include a header:

Factors to Consider

Company culture.

Research the company’s culture and make sure that your letter aligns with it. Some employers may prefer a more formal approach, while others may appreciate a more personal touch.

Industry Norms

Different industries have different practices when it comes to cover letters. For example, creative fields may encourage more personalized and unique cover letters. On the other hand, more traditional industries may prefer a more standard and formal approach.

Length of Letter

If your cover letter is only one page, a header may be unnecessary and take up valuable space. However, if your letter is multiple pages, a header can help keep it organized and easy to read.

Personal Branding

Your header can also be a way to brand yourself and stand out to potential employers. Include your name, contact information, and perhaps a logo or other branding elements that represent you and your personal brand.

Potential Employer Preferences

It’s important to research the potential employer’s preferences when deciding whether to include a header in your cover letter. Some employers may explicitly request a header, while others may prefer a more minimalist approach. Look at the company’s website, job posting, and any other available resources to determine their preferences.

However, if there is no specific guidance from the employer, it’s generally safe to include a header. A header can add structure and make your cover letter look more professional.

When deciding whether to include a header in your cover letter, consider the factors mentioned above, but also take into account the preferences of the potential employer. A well-crafted header can add professionalism and structure to your letter, but it’s important to ensure that it aligns with the company culture and industry norms.

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Cover Letter Layout Example and Formatting Tips

Cover Letter Layout Tips

How to use a cover letter template, cover letter template with layout, example of a cover letter.

• Tips for an Email Cover Letter

Image by Colleen Tighe © The Balance 2019 

When writing a cover letter (as you should do each time you submit a resume as part of a job application), the layout of your letter is very important. Layout refers to the way the words are set up on the page, including headings, spacing, and font. You want to use a layout that makes your letter both easy to read and professional.

Read below for advice about how to lay out your letter, as well as a template for a cover letter.

When laying out a cover letter, you want to follow the layout of a typical business letter.

Heading. A business letter begins with your contact information, and then the employer’s contact information, if it's available.

Letter spacing. It's important to properly space the layout of the cover letters you send, with space between the heading, the greeting, each paragraph, the closing, and your signature.  Single space  your letter and leave a space between each paragraph. Also, remember to left-justify your entire letter.

Font and font size. When selecting a font, use a  simple font  like Arial, Verdana, Courier New, or Times New Roman. Your font size should be no smaller than 10-pt. but no larger than 12-pt. In choosing your font size, 12 pt. is probably the best—you don’t want to irritate a hiring manager by making him or her have to squint to read your font.

The cover letter template below shows the layout for a typical cover letter. Use the template to structure your own cover letter. It will give you advice on how to space your letter, what font to use, and how to justify your page.

What's Included in the Letter

The template also briefly describes what kind of content should go in each paragraph. Use this information to help you begin writing your own letter, tailored to reflect your own career history, professional qualifications, hard and soft skills , and your knowledge about the job and employer to which you are applying.

You can also review  examples of cover letters  for advice on how to word your cover letter.

Be Flexible

When using a format or a sample letter, remember to be flexible. You can add or remove paragraphs to fit the needs of the particular job description. Your letter doesn't have to exactly match the template.

Write Customized Cover Letters

Also, keep in mind that your best strategy is to write a customized cover letter for each job to which you are applying. Hiring managers can tell when they’ve been sent a generic cover letter; they are more likely to be interested in candidates who have taken the time to write unique letters that specifically address the job opening they are offering.

Heading The  first section  of your cover letter should include information on how the employer can contact you. If you have contact information for the employer, include that. Otherwise, just list your information. This section should be single-spaced and left-justified, with a space between your contact information and your employer’s contact information.

Your  Contact Information

Your Name Your Address Your City, State Zip Code Your Phone Number Your Email Address

Employer Contact Information

Name Title Company Address City, State Zip Code

Dear Mr./Ms. Last Name:

First Paragraph:

Each of your body paragraphs should be single-spaced, with a space between each paragraph. The  first paragraph  of your cover letter should include information on the position you are applying for, including the job title. You should state how you heard about the job, and (briefly) explain why you think you are an ideal candidate for the position.

(space between paragraphs)

Middle Paragraph(s): 

The  next section  of your cover letter should describe what you have to offer the employer. Mention why you are qualified for the job and how your skills and experience are a match for the position for which you are applying. Provide specific examples to prove your skills and experience; these examples will “pop” on the page if you provide them in a bulleted format.

Final Paragraph:  Conclude your cover letter by thanking the employer for considering you for the position. Include information on how you will follow up with them regarding the status of your application.

Sincerely yours,

(double space)

Handwritten Signature (for a hard copy letter)

Typed Signature

This is a cover letter sample.  Download the letter template (compatible with Google Docs or Word Online) or read the example below.

Sample Cover Letter

Kelly Timmons 62 Beacon Street Huntington Station, NY 11746 555-123-4568 kelly.timmons@myemail.com

August 17, 2020

Ms. Maribel Jones Human Resources Manager Belview Electronics 123 Main Street Huntington, NY 11743

Dear Ms. Jones:

I was excited to find the Customer Service Representative position on the Careers page of the Belview Electronics website. I believe I would be a good fit for your company because I have all of your required qualifications, as well as extensive experience in customer service and the electronics industry.

I have a bachelor’s degree in computer science, and I am fluent in both English and Spanish. In addition, I worked as a customer representative for a local plumbing company while I was in college. I have excellent phone skills and the ability to multitask. In addition, I am well organized, and proficient in most word processing and spreadsheet programs. My schedule is very flexible, and I would be happy to work evenings or weekends as necessary.

Thank you so much for your consideration. I’ve included my resume so you may further review my qualifications for the position. My cell phone is 555-123-4568, and my email is kelly.timmons@myemail.com. I look forward to hearing from you so we can arrange an interview.

Kelly Timmons  (signature for a hard copy letter)

Kelly Timmons

Tips for Sending an Email Cover Letter

When you are sending your letter via email include your name and the job title in the subject line of your message:

Subject: FirstName LastName – Manager Position

List your contact information in your signature, rather than in the body of the letter:

FirstName LastName Your Email Your Phone Number Your LinkedIn Profile URL (optional)

Purdue Online Writing Lab Purdue OWL® College of Liberal Arts

Quick Formatting Tips for Cover Letters

Welcome to the Purdue OWL

This page is brought to you by the OWL at Purdue University. When printing this page, you must include the entire legal notice.

Copyright ©1995-2018 by The Writing Lab & The OWL at Purdue and Purdue University. All rights reserved. This material may not be published, reproduced, broadcast, rewritten, or redistributed without permission. Use of this site constitutes acceptance of our terms and conditions of fair use.

Remember that the basic format of a cover letter follows that of a business letter. As you design the page, think about the following:

• Keep it to one page.
• Write one introductory paragraph, one to three paragraphs to highlight your skills, and one concluding paragraph.
• Single-space your cover letter.
• Leave a space between addresses and dates in the heading.
• Leave a space between your heading (contact info) and greeting ("Dear...:").
• Leave a space between each paragraph.
• Leave at least three spaces between your complimentary close ("Sincerely,") and typed name.
• Sign your name in ink between your complimentary close and typed name.

Margins and Alignment

• Use standard margins (one-inch margins, usually).
• Can use smaller margins (to about 0.7-inch) as long as you are consistent on all sides.
• Align all paragraphs to the left of the page. (You can also indent the first line of each paragraph, but that is not used as often.)

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A cover letter heading forms your professional identity.

As per current industry standards, a company requires the following information from you to know who you are:

Phone number

• Email address

Including a link to your LinkedIn profile results in a proper cover letter heading. It is a great way to complement your career trajectory and offer extra details.

Additionally, you can include links to other websites such as GitHub or Behance only if you think it holds relevance to the profile you are applying for. You can also add your designation, which will indicate your current professional stature.

Knowing the right things to showcase in the compact space of a cover letter heading will give you a head start and engage prospective employers in what you have to offer.

Let’s delve deep into the attributes mentioned above and the right way to put it through the following sections:

• What is the Proper Heading for a Cover Letter?
• Which of the Following is Not Included in the Heading of a Cover Letter?
• Should Your Resume and Cover Letter have the Same Heading?
• Additional Details to Include in Your Cover Letter Heading.

With our Cover Letter Builder , you will receive a guided rundown on creating an exemplary cover letter. Equipped with AI features, it ensures that you have the proper cover letter heading format and provides several options to customize it.

Cover Letter Heading: Inclusions

We will discuss the five important attributes of a cover letter heading one by one:

A professional document showcasing your details should always start with your name. Therefore, the first thing in your heading will be your complete name.

Make sure to capitalize only the initials of your name and, in case you have a middle name, only mention the initials. For example, Jacob J. Peralta.

Phone number is the vital contact information for prospective employers to reach out to you. Provide your primary phone number, which is available to you at all times.

In US cover letters and resumes, the area code is not required, so the current phone number format is: (555) 123-4567

Email Address

You must mention your phone number and email address in your contact information and CTA.

Mailing platforms such as Gmail, Yahoo Mail, and AOL are acceptable and widely used. The only thing you need to be certain of is your username. Your username should not sound unprofessional.

In traditional cover letters and resumes, the complete address was required for mailing. Nowadays for location, you can simply mention the city and the state.

Our advice is to add the zip code while writing the salutation. If not, the city and state are enough information for hiring managers to process your cover letter.

In the remote work culture, your digital presence is crucial. Therefore, adding your LinkedIn profile will give recruiters access to your professional records.

LinkedIn gives you the option to personalize your profile URL, you should do this before incorporating the link in your cover letter.

In case you are concerned whether your LinkedIn profile is up to the industry standard or not, visit our LinkedIn Review platform, where our in-house industry experts will analyze your profile and will be able to help you make it meet business trends.

Also read: How to Start a Cover Letter

Cover Letter Heading: Exclusions

We have covered the mandatory aspects of a cover letter heading. Let’s now focus on the things that you should strictly avoid:

Grammatical and spelling errors : A mistake that can cost you your dream job. Make sure to proofread your cover letter heading because errors will leave a bad impression on hiring managers, and you don’t want it.

Discrepancy in contact information : Triple-check your details to avoid errors. A discrepancy in contact information would cause trouble for employers to contact you.

Unprofessional details : Casual social media accounts (which have no relevance/job-related data) or an unprofessional username in your email is a big no.

Cover Letter Heading: Match it with Your Resume

Whenever you come across cover letter header examples, the sample resumes that come with them have a matching font and color scheme. It is important. It gives uniformity to your documents because a cover letter complements a resume.

Look at these examples below:

You will see the consistency in the above examples. With color scheme and font, make sure that the divisions are also the same.

For example, if you choose a cover letter template divided horizontally, make sure that the resume has the same division and not a vertical one.

Hiration Pro Tip : When sending your cover letter via email, make sure to include your name and job title in the subject line. Also, rather than the body of the letter, include your contact details in your signature:

FirstName LastName Your Email Your Phone Number Your LinkedIn Profile URL (optional)

Also read: Cover Letter Template

Additional Details to Include in Your Cover Letter Heading

There are a few additional elements that can make space and prove well.

Job Title : Stating your current job title in the cover letter heading will give the recruiters a definite idea of your current position.

Mailing Address : Most businesses follow digitized methods of mailing, but in case your target company follows traditional norms, you can include your mailing address in the cover letter heading.

Online portfolio or Website : In professions such as photography, graphic designing, and software development, you need to have a portfolio. You can add links to Behance, Kaggle, Github, and similar/relevant websites or link to your digital portfolio in your cover letter heading.

With Hiration’s Digital Portfolio Builder , you can develop a top-notch portfolio as per your work experience and industry requirements.

Some Additional Tips to Consider

Letterhead position : The cover letter heading works equally well with every alignment: top left, center, or right of the page. The key is to make sure it matches the one on your resume

Name font : Use italicized or bold text and larger font size, and stick with a style that delivers a professional and classic appearance such as Times New Roman or Arial

Subject line : Begin with RE: which means 'Regarding', followed by the name of the position or the classified listing number so the hiring manager knows immediately which role you are seeking

Key Takeaways

• Your cover letter heading should comprise Name, Phone number, Email address, and Location.
• You must also state the link to your LinkedIn profile as per current industry standards.
• Proofread your cover letter to check spelling, grammar, and contact information.
• Make sure that your cover letter heading matches the format of your resume heading.
• A few additional details suitable for your cover letter heading are Job Title, Mailing Address, and Online Portfolio or Website.

We hope you have a better understanding of how to write a cover letter heading and its do’s and don’ts.

Hiration provides you a complete career service platform with 24/7 chat support for all your professional needs from cover letter & resume building, CV, interview preparations, LinkedIn review to building a digital portfolio.

Feel free to drop us a mail at [email protected] for any queries or concerns.

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Cover Letters

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Cover letters are typically part of an application. They are formal documents you use to introduce yourself and discuss your knowledge, skills, and experience. Cover letters function alongside your resume and can be submitted physically, attached as documents, or typed into an online form. This resource provides basic information about cover letters, but you should always tailor your work to your audience and prompt

Parts of a Cover Letter

A cover letter includes introductory information followed by the body of the letter. Cover letters are generally reviewed in 20–40 seconds, so your letter should be concise, persuasive, and mirror the language used in the application prompt or guidelines.

Introductory Information

For physical or attached documents, include your contact information , the recipient’s contact information , and the date . Include the introductory information at the top of the page, left-aligned. If you are including a header, the heading format should match your resume. Include a salutation . Address the person in charge of filling the position by name. If unknown, use a generic greeting like “Dear Hiring Manager” or “Dear Selection Committee.” For online forms, skip the introductory information, and start with the salutation.

Body of the Letter

In the opening paragraph , name the position you are applying for and how you learned about it. For example, if you learned about the position from a current employee, mention the person by name. Identify keywords from the job description and use that same language to discuss your qualifications. Summarize the qualifications you will highlight in your letter in an agenda or thesis statement.

Write two or three concise body paragraphs detailing your relevant knowledge, skills, experience. Describe specific accomplishments and explain how these accomplishments qualify you for the position or program. Do not simply repeat information from your resume. Remember, your cover letter and your resume work in conjunction with each other.

In your closing paragraph , thank the reader for reviewing your application and express your enthusiasm for the position. If needed, restate your contact information, list times you are available for an interview, and, if the job description does not specify when you will hear back, consider stating your intention to follow up on a certain date. Note that date in your own records, so you can contact the person again by email or phone.

Tips for an Effective Cover Letter

• Establish your strengths based on facts. Be confident but not boastful.
• Highlight your fit for the position or program rather than assuming or insisting you have been selected
• Avoid stating that you have good “communication skills.” Your cover letter demonstrates those skills.
• Use a positive tone and avoid mentioning negative experiences at previous jobs.
• Proofread carefully and ask someone else to provide feedback on your letter.
• Take your letter to a writing center or a career development center for additional help.

Example of a Cover Letter

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Why Use Headings?

Headings (e.g. Title, Heading 1, Heading 2) provide hierarchical structure and organization to a document or page. When arriving at a new page, sighted users gravitate toward headings to quickly find what they want on the page. Screen reader and other assistive technology users can also skip from heading to heading.

Best Practices

• Headings should be used hierarchically, like an outline.
• Use Heading 2 for section titles and Heading 3 for sub-section titles.
• Heading levels should not be skipped forward (e.g., if you have a section with a Heading 2, don’t go directly to a Heading 4 just because you prefer the styling on that heading). There are ways to change the styling of headings while still keeping the appropriate hierarchical structure.
• Apply the appropriate heading styles rather than only bolding or enlarging text. Formatting heading text with the appropriate heading styles adds a tag to that text which allows assistive technology to easily locate and read headings.

Heading Example

The image below shows an example of the first three heading levels applied to text on a page within Webcourses@UCF.

• Microsoft Word: Improve Heading Accessibility
• Refer to Web Accessibility in Mind’s (WebAIM) Semantic Structure: Regions, Headings, and Lists for more information.
• For Webcourses@UCF and Canvas: Canvas Beginner’s Accessibility with the Rich Content Editor
• WordPress Heading Block
• Use WAVE (Web Accessibility Evaluation Tools) to review the structure of a webpage by entering the URL
• Use the UDOIT tool in Canvas and Webcourses@UCF to check for (AND FIX) existing issues related to headings in a course. While in UDOIT, you can check for and fix other accessibility issues as well. Note that UDOIT scans only Pages, Assignments, Quizzes, etc.; it does not scan course files (e.g., Word docs, PDFs, PPTs), so course files need to be reviewed separately for accessibility issues.

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Judicial internship sample cover letter.

[Your street address] [City], [State (2 letter abbreviation)] [Zip Code] [Phone Number] [UChicago Email Address]

December 1, 2024

The Honorable [First Name] [Last Name] United States District Court for the Northern District of Illinois 219 S. Dearborn Street, Suite 1486 Chicago, IL 60604

Dear Judge [Last Name]:

I am a first-year law student at The University of Chicago Law School writing to apply to your summer 2025 judicial internship position. I believe my strong legal research and writing skills would allow me to contribute to the important work of your chambers. As an aspiring litigator, I am also eager for the opportunity to gain firsthand experience in federal court. Having grown up in the Chicago suburbs, I plan to practice here following graduation. I am fortunate to have summer funding available from my law school for legal volunteer work.

My academic and work experiences have prepared me for this role. As a senior at Northwestern University, I wrote an honors thesis on how public policy influences the development of high tech industries. In the process, I examined the intersection of the government and the economy, conducting extensive research and authoring a clear and precise academic paper. During my internship with the United States House of Representatives, I quickly and thoroughly reviewed proposed legislation and drafted memoranda analyzing the impact on existing law. My legal coursework, including a memorandum on the ministerial exception in employment discrimination, has refined my research and writing, and by pursuing a judicial internship, I hope to continue improving these skills in a practical setting.

Please find my resume and writing sample attached for your review. My law school transcript should be available by late January. Thank you for your consideration, and I look forward to hearing from you.

/s/ Sally Student

Sally Student

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Letter: Sea Dogs games still loads of fun

Attending a game and enjoying the all its family-oriented activities is a summer highlight.

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As longtime fans of the Portland Sea Dogs, we were surprised to read of Arin Quintel’s recent unfavorable experience at Hadlock Field. (“ Where’s the spirit gone from Sea Dogs games? ” July 24). We attend a dozen games each season and find our experiences at the ballpark among the highlights of our summer. We sit in the same seats each time and are able to greet and chat with the people we’ve met over the years.

We love the fun games for kids and the antics of Hall of Fame mascot, Slugger, between the innings; we appreciate the great causes and nonprofits that the organization promotes; we enjoy the way the crowd always joins in the excitement whether it’s to root for a home run, to chant “Let’s Go Sea Dogs,” to cheer on our great players before they move up to the WooSox and, hopefully, the Boston Red Sox, or even to give the umpires a hard time when the call isn’t quite right. And, certainly, the fans’ rendition of the song “Sweet Caroline,” led by popular usher and our friend, Frank Stephens, is a highlight.

A warm summer evening, exciting baseball, lots of families, kids from Maine’s many summer camps, and, of course, our beloved Slugger, from whom we always get a nice hug before he leads the YMCA song, well, it just doesn’t get any better for these two Mainers who love this great team, this beautiful stadium and its friendly staff.

Elizabeth Bachelder Smith & Verne Smith Lisbon Falls

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