sample letter request for transfer of assignment

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12 Best Transfer Request Letters Samples

Are you moving to another city or state but don’t want to quit your job? Does your current employer have a branch in your new location? You can request a transfer to continue your employment within the same company, as long as you have a valid reason. The same goes when changing your position or moving to another department without relocating.

A job transfer is an excellent chance for professional growth, as it uncovers career advancement opportunities. Asking to move to another role or location in a formal letter will supercharge your chances of approval.

Learn how to write a transfer request letter to ensure your manager takes you seriously and gives approval.

What is a Transfer Request Letter?

A transfer request letter is a formal document that an employee must submit when looking to relocate to another position, department, or branch within the same company. That branch can be in another city or state. You can submit the transfer request letter to your HR department or manager, stating the reason for the request and providing valid arguments to improve your chances of approval.

Relocating to another city or state opens the door to more career opportunities. However, you don’t have to leave your stable job just because you have to move. If commuting isn’t an option and you can keep your current employment in your new location, you can seize that opportunity by requesting a transfer.

That request can also help you switch to another position or department in your current location. Whether you seek new challenges or a lighter workload, you can express your desire to make the switch anytime.

Before submitting a request, talk to your manager or HR representative about the transfer. Ask if moving to another position or location is possible and gather the necessary information on career opportunities at a specific branch.

Informing them beforehand will eliminate surprises and confusion as they’ll expect your letter. They can also walk you through the process and explain your responsibilities in a new position or location.

Once you know what to do, write a transfer request letter to formally ask your manager or HR representative to consider your move.

Reasons for Requesting a Transfer

Here are some of the most prevalent reasons for requesting a job transfer.

Personal or family circumstances

These circumstances can be life-changing, including your spouse’s job relocation, an educational opportunity, a family illness, or your child’s admission to a school in another location. Shifting to another branch would eliminate the need to commute daily (if the distance allows) and help advance your education or be there with your family. Your employer might also approve your request if you’re moving to another city or state due to marriage.

Career advancement opportunities

Advancing your career to earn a higher salary is an excellent reason for asking for a job transfer. For instance, you can request to move from accounting to finance management or fill any other vacant position that helps you acquire new skills and grow with the company.

More exciting responsibilities

It’s not uncommon for a job to become mundane after years of performing the same daily tasks. If you’re unhappy with your current duties, you can ask to pivot to a position or department with new or additional responsibilities. Your employer will likely approve because they don’t want you to be discontent, negatively affecting productivity and overall performance.

Asking for more exciting responsibilities will show you’re eager to take on new challenges, which might secure you a raise.

Preserving job security

Corporate restructuring due to mergers, downsizing, changes in business direction, or new technology often leads to redundancies. Asking for a transfer if you suspect your job is at risk is a brilliant way to maintain your current employment. The key is to showcase your skills and achievements and make an irrefutable argument for taking a different position.

Workplace conflicts

HR professionals should try to resolve workplace conflicts, but their efforts don’t always bear fruit. Moving to another position, department, or branch might be the best solution if you constantly disagree with a specific teammate or experience problems with a supervisor.

Medical reasons

You can apply for a job transfer if your age or a health problem makes it difficult to continue working in the current position. Reducing your workload might accommodate your needs better and reduce the risk of underperformance, burnout, resignation , or termination .

Regardless of the reason, the format of the transfer request letter should resemble a resume cover letter . Highlight your experience, skills, and expertise and explain the benefits the company and the manager will experience from moving you to another position, department, or branch. One page would suffice the need.

What to Include in a Transfer Request Letter?

Here are the essential elements to include in your transfer request letter and examples to help you better understand how to write it.

The purpose of the letter

State why you’re writing the transfer request letter after formally addressing the recipient. Be concise and specific, mentioning that you would like to move to a particular position, department, or branch.

Dear Mr. Williams, I am writing to request a transfer from my current position as an account manager at Aspire Enterprises to the same or similar role at the company’s Seattle branch.

The reason for your request

You don’t have to go into detail to explain why you wish to transfer. Instead, you can outline the reason in one or two sentences.

My wife has been promoted to another position in Seattle, so it would be difficult for me to commute daily. Moving to our Seattle branch would enable me to continue my career at Aspire Enterprises.

My daughter has received an acceptance letter from Lakeside School in Seattle, so that we will move there in three months. Transferring to our branch in Seattle would enable me to stay close to my family and support my daughter’s education.

Your history with the company

Highlighting your experience at the company, dedication to the job, and significant accomplishments in your current role will show you’re an indispensable employee who brings real value to the company.

I have worked as an account manager in the sales department for the past seven years, gaining expert knowledge in the field and promoting Aspire Enterprises’ growth. I believe that my experience here would make me a valuable asset to the Seattle office. While on the sales team, I helped cut costs to 25%, increase efficiency by 56%, and improve customer satisfaction to 43%, thus contributing to the company’s bottom line.

Arguments for your decision

When making a case for your possible transfer, explain why it would be an excellent move, highlighting the mutual benefits. The reader should instantly understand why it makes sense for you to switch to the desired position, department, or branch.

I have shown excellent organizational and analytical skills as an account manager here. I am confident that my in-depth knowledge and experience would further boost productivity and revenue for the Seattle branch. I wish to continue my professional growth with Aspire Enterprises once my family moves to Seattle, investing the same enthusiasm and excellence into our branch there.

An appreciation note for your manager

A transfer request letter is a formal document that requires proper business etiquette. Show gratitude for working with your manager and colleagues, thanking them for contributing to your professional growth. Don’t forget to thank your manager for taking the time to read and consider your request.

Working here at Aspire Enterprises and learning from brilliant mentors and colleagues has been a pleasure. I am eager to continue the hard work and build relationships with our Seattle team. Thank you for taking the time to read and consider my request. I look forward to your positive response.

Your resume

Including a resume copy in your transfer request letter isn’t necessary. Still, it will remind your manager of your skills and expertise and serve as additional support for approval. If you attach your resume, mention it before the complimentary closing.

Please refer to the attached resume for more details on my qualifications.

Sincerely, Liam Davis Account Manager, Sales Aspire Enterprises 123 Business Road Boston, Massachusetts [email protected]

Sample Job Transfer Request Letter

Mrs. James Head of the Human Resource department Database technologies, California

{Date on which the letter was written}

From, Clinton, treasurer,

Sub: Requesting for transfer

Dear Mr. James,

I am writing to bring to your attention that I have been one of the best employees in your company for the past five years. I remained a committed and dedicated worker. Recently, my kids got admitted to a school in Atlanta. Getting admitted to St. Mary’s Convent is a chance, a one-time chance that is not worth wasting. This is the reason I am humbly requesting you to give me a transfer to our company branch in Atlanta. I would like to transfer next month when school starts.

If you transfer me to that branch, I will work hard without worrying about being away from my children. All my attention will be shifted to completing the tasks assigned to me in the right way.

I confidently believe that you will understand my position. I am looking forward to you considering my request and getting a positive response from you.

Free Templates And Examples

Tips for Writing a Transfer Request Letter

Here are additional tips for writing a letter to ask for a job transfer and improving your chances of getting the green light:

Use professional language

Professional language is necessary because you’re writing a formal business letter . Use correct grammar and spelling, avoid contractions (e.g., I’ve or I’ll), and include a formal greeting and closing.

Don’t be too casual

This tip nicely ties to the previous point, but it’s worth mentioning if you have a close relationship with your manager. Even if that’s the case, you should keep the request formal because your employer or other HR representatives might read it.

Forget about slang, text abbreviations (e.g., TBH – to be honest, LMK – let me know, etc.), inside jokes, and other informal words and phrases.

Research sample letters

Sample letters are fantastic inspiration sources when you don’t know where to start or how to format your request. Your reason for requesting a change in position, department, or location might be unique, but available samples can help you understand the ins and outs. You might also find an identical case and draw inspiration from it.

We offer free transfer request templates that you can customize to your needs. Download them to explore different cases and ensure you respect the formal formatting requirements.

Proofread your letter

Proofreading is crucial before submitting any business document. You wouldn’t want typos, grammatical or spelling mistakes , or formatting errors to hinder your chances of approval of your transfer request.

Quick Summary

• Discuss your transfer possibilities with your hiring manager or employer to inform them about your consideration and gather the necessary information.
• Write a formal transfer request letter explaining why you wish to move to another position, department, or branch.
• Highlight your accomplishments and the mutual benefits of your possible move to improve your chances of approval.
• Be professional, concise, compelling, and appreciative.
• Use samples or templates for inspiration and formatting guidelines, modifying them to your unique needs.

Frequently Asked Questions

How do i request a transfer.

You must write a formal letter to express your desire to pivot to a different position, department, or location. Address it to your HR manager and explain why the move would support your continued development and the company’s growth.

What are good reasons for a transfer request?

Valid reasons include life-changing personal or family circumstances, career advancement opportunities, more challenging and exciting responsibilities, workplace conflicts, medical reasons, and preserving job security.

What are the types of employee transfers?

They can be lateral, voluntary, and involuntary. A lateral transfer includes moving an employee to the same position in another department or location or a similar role with the same pay grade. A voluntary transfer includes an employee asking for a lateral move. Its involuntary counterpart involves reassigning an employee due to business changes like staff reductions or budget cuts.

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15 Sample Letters of Request for Transfer of Workplace

Transferring to a new workplace can be a pivotal step in one’s career. Whether due to personal circumstances, professional growth, or a change in work environment, a well-crafted letter of request can set the tone for a smooth transition.

Sample Letters of Request for Transfer of Workplace

This article provides 15 different sample letters, each tailored to various scenarios, to assist you in drafting your request for a workplace transfer.

Each letter is professionally composed to communicate your needs effectively while maintaining a respectful and formal tone towards your current employer.

Sample 1: Request for Transfer Due to Commute Issues

Dear [Supervisor’s Name],

I am writing to formally request a transfer from our current office in [Current Location] to the [Desired Location] branch. Recently, I have encountered significant challenges with my daily commute, which have impacted both my personal well-being and work performance. After careful consideration, I believe that transferring to the [Desired Location] branch, which is closer to my residence, would greatly alleviate these issues.

I have thoroughly enjoyed working with the team here and have always strived to contribute positively to our projects. I am committed to maintaining the same level of dedication and excellence in my work at the [Desired Location] branch.

Thank you for considering my request. I am available to discuss this matter further at your earliest convenience.

Sincerely, [Your Name]

Sample 2: Request for Transfer for Family Reasons

It is with a heavy heart that I request a transfer from our [Current Location] office to the one in [Desired Location]. Due to recent family circumstances, it has become necessary for me to relocate closer to my family to support them during this time.

I have deeply valued my time and experiences here and have always endeavored to contribute my best. I am hopeful that this transfer will allow me to continue delivering high-quality work while being present for my family.

Thank you for your understanding and support. I am ready to assist in any way to ensure a smooth transition.

Best regards, [Your Name]

Sample 3: Request for Transfer for Professional Development

I am writing to express my interest in transferring to the [Desired Location] office, which is known for its [specific department or project]. I believe that working in this new environment will significantly contribute to my professional development and align with my career goals.

During my tenure here, I have [mention any achievements or contributions]. I am eager to bring this experience to the [Desired Location] branch and continue to grow professionally.

Thank you for considering my request. I am looking forward to discussing this opportunity further.

Yours sincerely, [Your Name]

Sample 4: Request for Transfer to Improve Work-Life Balance

I hope this message finds you well. I am reaching out to discuss the possibility of transferring from our current office in [Current Location] to the [Desired Location] branch. This move would significantly improve my work-life balance, as it would reduce my daily commute and allow me more time with my family.

I am committed to maintaining my current level of productivity and engagement and am confident that this change would positively impact my overall well-being and performance.

Thank you for your understanding and consideration of my request. I look forward to the opportunity to discuss this in more detail.

Kind regards, [Your Name]

Sample 5: Request for Transfer Due to Health Issues

I am writing to request a transfer to the [Desired Location] office due to health-related reasons. My recent medical condition necessitates regular treatment at a facility located near [Desired Location], making it essential for me to relocate.

I have always been dedicated to my work and am keen to continue contributing to our team’s success from the [Desired Location] branch.

Thank you for understanding my situation. I am hopeful for a positive response and am available to discuss this further at your convenience.

With respect, [Your Name]

Sample 6: Request for Transfer to Pursue Educational Opportunities

I am writing to request a transfer from our [Current Location] office to the one in [Desired Location]. I have recently been accepted into a [specific educational program or course] at [Educational Institution], which is located near the [Desired Location]. This program aligns with my career goals and the objectives of our company.

I am enthusiastic about the prospect of continuing my professional journey while pursuing this educational opportunity. I am confident that this will not only benefit my personal growth but also bring fresh perspectives to our team.

Thank you for considering my request. I am happy to discuss the details and how I plan to manage my responsibilities effectively during this period.

Sample 7: Request for Transfer Due to Company Expansion

With the recent announcement of our company expanding into [New Location], I would like to express my interest in transferring to this new branch. Having been part of our team for [duration] and understanding our company’s culture and processes, I believe I can contribute significantly to the establishment and growth of the new office.

I am excited about the opportunity to bring my experience and skills to a new setting and help replicate our current success in the [New Location].

Thank you for considering my application for transfer. I look forward to potentially being a part of this new venture.

Sample 8: Request for Transfer for Spouse’s Job Relocation

I am writing to request a transfer from our [Current Location] office to the [Desired Location] branch. My spouse has recently received a job offer in [Desired Location], necessitating our family’s relocation to that area.

I have thoroughly enjoyed my role here and am eager to continue my career with our company in the new location. I am committed to ensuring a seamless transition and maintaining my current responsibilities and performance standards.

Thank you for your understanding and support during this personal transition. I am available to discuss this request further at your earliest convenience.

Warm regards, [Your Name]

Sample 9: Request for Transfer to Explore a New Region

I am writing to express my interest in transferring to our office in [Desired Location]. The opportunity to work and live in a new region has always been a personal aspiration of mine, and I believe that this move would offer a fresh perspective and new challenges that will aid in my professional growth.

My experience and skills gained from working in our [Current Location] office have prepared me for this new venture. I am excited about the prospect of bringing my expertise to the [Desired Location] branch and contributing to its success.

Thank you for considering my request. I look forward to the possibility of discussing this further.

Respectfully, [Your Name]

Sample 10: Request for Transfer for Better Climate Adaptation

This letter is to formally request a transfer from our [Current Location] office to the [Desired Location] branch. Due to health reasons, I have been advised to reside in a climate more suitable for my condition, which [Desired Location] offers.

I am deeply committed to our team and the work we do, and I am confident that I can continue to contribute effectively from the [Desired Location] office.

Thank you for your understanding and for considering my request. I am eager to discuss this matter further.

Kindest regards, [Your Name]

Sample 11: Request for Transfer to Join a Specific Project

I am writing to request a transfer to our [Desired Location] office, where the [specific project or team] is based. My expertise and experience are closely aligned with the work being done on this project, and I believe that my involvement could be highly beneficial.

Having contributed significantly to similar projects here, I am excited about the prospect of joining this new team and bringing my skills to bear on [specific project or team].

Thank you for considering my request. I am looking forward to the possibility of contributing to this exciting new venture.

Sample 12: Request for Transfer to a Larger Office for Career Advancement

I am seeking a transfer to our larger office in [Desired Location]. I believe that working in a more dynamic and diverse environment will provide me with broader exposure and more significant opportunities for career advancement.

My time at our [Current Location] office has been incredibly fulfilling, and I am keen to apply the knowledge and experience I have gained to new challenges in the [Desired Location] office.

Thank you for considering my request. I am excited about the potential to grow professionally and contribute to our company in a larger capacity.

Sample 13: Request for Transfer to Rejoin a Previous Team

With this letter, I would like to request a transfer back to our [Desired Location] office, where I previously worked before transferring to [Current Location]. The opportunity to rejoin my former team and continue the work we started together is something I am very passionate about.

I have gained valuable experience in [Current Location] that I am eager to apply in [Desired Location], contributing to the team with a fresh perspective.

Thank you for considering my request to return to the [Desired Location] office. I am looking forward to potentially re joining the team and contributing to our shared goals.

I appreciate your support and am available to discuss the logistics of this transfer at your convenience.

Sample 14: Request for Transfer for a Change of Pace

I am writing to request a transfer from our bustling [Current Location] office to the quieter, more suburban setting of our [Desired Location] branch. I believe a change of pace and environment will greatly benefit both my mental well-being and my productivity.

My commitment to our company’s goals remains steadfast, and I am confident that this move will rejuvenate my enthusiasm and creativity, allowing me to contribute even more effectively.

Thank you for considering my request. I am eager to discuss how this transfer can be mutually beneficial.

With regards, [Your Name]

Sample 15: Request for Transfer to Accommodate Educational Commitments

This letter serves as a formal request to transfer from our [Current Location] office to the [Desired Location] branch. I have recently enrolled in a part-time [Course or Degree] at [Educational Institution], which is located near [Desired Location]. Balancing my educational commitments with work would be significantly more manageable in this new location.

I am deeply invested in my role within our company and am determined to maintain my current level of performance while pursuing this academic endeavor.

Thank you for your understanding and support. I look forward to a favorable response and am available to discuss the details of this request.

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How To Write A Transfer Request Letter And Email (With Examples)

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Find a Job You Really Want In

If you’re looking to relocate or want new responsibilities in a new location, filling out an application for transfer by writing a transfer letter is the best way to start that process. When writing a transfer request letter state your desire to transfer, and explain why this change would benefit both you and your employer. In this article, we will go over how to write a transfer request letter and email as well as provide a template and example letter at the end to aid in your writing process. Key Takeaways: A transfer request letter is a document you write asking to move to another position or location within the same organization. Two of the most common reasons for writing a letter requesting a transfer are wanting a different role and wanting to stay at the company even though you’re relocating. Explain what transfer you want, why you want to transfer, and why it would benefit the company. In This Article    Skip to section What is a transfer request letter? How to write a transfer request letter and email Transfer request emails formatting differences Transfer letter and email example Request Letter for Transfer Template Tips for writing a transfer request letter Job transfer letter FAQ References Sign Up For More Advice and Jobs Show More What is a transfer request letter?

A transfer request letter, or transferring letter, is an official document written by an organization’s employee requesting to be placed in a position at another office location within the same organization.

Transferring is usually discussed early on with a supervisor . You want to make sure that the company is informed about your plans so that, by the time you send your formal transfer request letter, they have been expecting it.

Employees typically address these letters to their supervisors or their human resources departments . The letters contain information on the employee’s request and reasons why the recipient should grant this request.

Employees write transfer request letters for varying reasons. Some include:

A need for new, more advanced roles, especially after company mergers and acquisitions.

Relocation, but still looking to work within the same organization.

A need for a lighter workload for health-related issues.

Issues with a boss or coworker.

Many organizations are excited to do what they can to retain current employees, and transferring is a realistic option for many.

In a perfect scenario, your organization will have an open spot to fill in the location you are moving to. In these scenarios, there may even be a separate internal application process. Transferring to locations that do not have open positions within your qualifications is more difficult, but not impossible. Especially if you have a compelling letter.

How to write a transfer request letter and email

When writing your transfer request letter or email, you should start with a greeting with your name followed by “dear”, followed by the reason you are writing. Below are more detailed steps for the different parts of a transfer request letter or email.

Header and greeting. If you are sending in a physical letter, the first thing that is going to appear on this letter will be your full contact information , as well as the name of your recipient and the address of your workplace.

After this will be the word “Dear,” followed by either “Mr./Ms./Mx.” and the recipient’s last name, or the recipient’s first name if you have a friendlier relationship.

The reason you are writing. After your greeting, you will begin your letter with a statement on your desire to transfer, and the position and/or location you would like to transfer to. You should also describe briefly why you are looking to transfer to a new position .

Supporting evidence. Similar to a cover letter but a bit less involved, you will want to use the body of the transfer letter to give supporting information on why your transfer is a good idea.

Detail your experience with and dedication to this particular company, and present some compelling examples of what you would bring to the table along with your key accomplishments.

Conclusion. Be sure to close your letter with gratitude. You should thank the reader for their time, and you may also want to consider expressing gratitude for the great team you have worked with and the experiences you have had . Include a complimentary closing such as “sincerely,” or “regards,” to professionally end the letter.

Additional Documents. Mention any additional documents and be sure to attach them with the letter. This will include an up-to-date resume and any other documents you would like to have considered in your transfer decision.

Transfer request emails formatting differences

When writing a transfer request email, you don’t want to use the same format as transfer letter format. To do this you want to use a relevant subject instead of a formal header. Those are just some of the differences when it comes to writing a transfer request email. Below are some of the other differences you should keep in mind.

Do not include a formal header. Emails have distinct formatting differences from physical letters. Though letters contain your contact information and the information of the receiver at the beginning, emails do not. Instead, just begin your email with a formal greeting.

Use a relevant subject line. The subject line of your email should give a brief description of what the letter is, for ease of organization. So, in this case, your subject line should indicate that this is a transfer request letter. You may also want to include your full name in the subject line.

Keep it professional. Even though you likely know the recipient of your letter well, you will still want to keep the email relatively formal. Remember that this is a statement of your desire to land a new job , and you need to present your best most professional self. Always use the correct formatting of greeting and closing, follow a clear objective, and proofread.

Put contact information at the bottom. After your signature, include all relevant contact information so that any recipient will be able to easily reach out to you and respond to your request. Include your email address, phone number, and any other way you would like to be contacted.

Transfer letter and email example

To help you write your transfer request, below are examples of a transfer request letter and email. Remember to tailor the letters to fit your specific needs.

Transfer Letter Request Example

Melissa Cook 8127 Bevel Rd. Carbondale, Pennsylvania 18407 624-789-8776 [email protected] April 11, 2021 Benjamin Snyder Marketing Director UBX 241 Cherry St. Scranton, Pennsylvania 18447 Dear Mr. Snyder, I am writing to formally request consideration for a transfer from my current role as digital marketing manager at UBX to marketing specialist at the Indianapolis, Indiana office of UBX. I am requesting this transfer because I am currently in the process of moving to Indianapolis to be closer to family. I have greatly appreciated my time working for UBX, and I have been able to grow my digital marketing skillset and make incredible connections at the Scranton office. I am excited to see how I can use my verbal and visual communication skills at the Indianapolis office to help achieve marketing and growth goals. I also believe this new role would allow me to continue growing and advancing in strategic communications planning. I have enjoyed my time at the Scranton UBX office and would love to continue helping UBX achieve its goals. I have attached my updated resume and portfolio for your consideration. Please do not hesitate to contact me with any questions. Thank you for your time. Sincerely, Melissa Cook

Subject line: Emily Johnson transfer request Dear Mr. Peters, I hope this email finds you well. I am writing to formally request a transfer within XYZ Company to the San Diego location. After careful consideration and reflection, I believe that a transfer would be mutually beneficial for both the company and my professional growth. I have thoroughly enjoyed my time working at the Chicago location. The knowledge and experiences I have gained have been invaluable and I am grateful for the opportunities provided. However, I have recently identified a strong interest and passion for the San Diego location and firmly believe that a transfer would allow me to contribute my skills and expertise more effectively. I would be more than happy to discuss this transfer request further and provide any additional information or clarification you may require. Thank you for considering my transfer request. Sincerely, Emily Johnson

Request Letter for Transfer Template

[Your full name] [Your home address] [Your phone number] [Your email address] [Date the letter was sent] [Full name of recipient] [Recipient’s job title] [Organization name] [Organization address] Dear [recipient’s name], I am writing to formally request consideration for a transfer from my current role as [your current position] at [organization name] to [position you would like to transfer to] at the [city and state or just city of office you would like to transfer to] office of [organization name]. I am requesting this transfer because [reason you are wanting to transfer/reason you are moving]. I have greatly appreciated my time working for [organization name], and I have been able to grow my [skill type] skill set and make incredible connections at the [city of current work office] office. I am excited to see how I can use my [skill type] skills at the [city of office you would like to transfer to] office to help achieve [goals you would help achieve]. I also believe this new role would allow me to continue growing and advancing in [skill type]. I have enjoyed my time at the [city of current work office] office and would love to continue helping [organization name] achieve their goals. I have attached my updated resume and portfolio for your consideration. Please do not hesitate to contact me with any questions. Thank you for your time. Sincerely, [your full name]

Tips for writing a transfer request letter

When writing a transfer request letter or email, be sure you do your research about know why you want to transfer. Below are additional tips you need to keep in mind when writing a transfer request letter or email.

Do your research and organize your plan. Think about why you are moving or wanting to transfer, and consider the timeline of this decision.

This is especially important if there is no job currently open and available for you to transfer to, you may need to think extra hard about this. Getting these facts and details sorted out will help you compellingly build your letter.

Consider why your employer would want to agree to this transfer. If you are a valuable member of their team, you will want to consider what possible benefits it may bring to them. You want to make a compelling argument why they would want to let you go.

A job transfer request letter is very similar to writing a cover letter. They are serving the same basic function, so write them in a similar fashion.

Use your established rapport to your advantage. You shouldn’t assume that you are guaranteed a transfer because you already work at the company, but keep in mind that you still need to be convincing and courteous. Consider the needs of this company and how you have been able to most effectively utilize your skills to meet these needs.

Job transfer letter FAQ

How do I request a transfer?

You request a transfer by writing a transfer request letter to your employer. To write a convincing and professional transfer request letter, you’ll need to do some research first.

What are good reasons for a transfer request?

Some good reasons for a transfer request are:

You’re relocating but want to stay with the company.

You have a desire to move to a different role.

You dislike your boss or team but want to stay with the company.

How do I write a transfer letter due to family reasons?

To write a transfer letter due to family reasons, you’ll want to be as open and honest as possible without going into too much detail, and you’ll need to make your case for why the transfer would benefit the company.

What are the types of employee transfers?

The types of employee transfers are lateral transfers, voluntary transfers, and involuntary transfers. There are a plethora of other more specific types of transfers, but these are the major three.

How do I accept a transfer letter?

To accept a transfer letter, you’ll write a letter to your employee in return. This letter will explain that their request has been approved and the details of their transfer.

How do you professionally request a transfer?

Writing a transfer request letter or email is how you professionally request a transfer. You should state the reason you are writing and provide information and supporting evidence as to why you want to transfer.

The Washington Post – How to Talk to Your Boss About Wanting to Transfer Offices

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Kate is a graduate of Brigham Young University, where she completed a degree in Comparative Literature with a minor in Mathematics. She lives in the Pacific Northwest and enjoys hiking and reading.

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Transfer Request Letter

Last Updated On March 3, 2020 By Letter Writing Leave a Comment

A request letter for transfer is a formal document that is used to formally request the relevant party to permit them to change the institution, location, department or organization. 

This letter is written by an employee, student or church member to request a transfer to move to another place because of personal, professional or medical reasons. A request letter for a transfer is addressed to the relevant authority in a church, school or company.

A request letter for transfer is important to notify the relevant party of the intention to relocate rather than quitting the job. It is a formal document that is essential for record-keeping and to keep track of an employee, student or member. 

This letter is also important because it describes the precise reason for the request for consideration to the relevant person. It gives a clear justification for the transfer request.

Tips for writing a letter to request for transfer

• Use a humble and polite tone in the letter
• Give a precise why you want to transfer 
• Describe what benefits the transfer would bring to the company
• Demonstrate appreciation for the time you have been together
• Submit the request in good time beforehand
• Ensure to use professional and formal content
• Keep it short and concise

Transfer Request Letter Templates

When you are planning to relocate due to a personal reason, it is appropriate to request a transfer. See the request letter for a transfer template and sample letters that will guide you through writing a formal request.

_____________

Date (date on which letter is written)

________________

Sub:_________________________________________

Dear _________________,

My name is ____________ a student in the faculty of ____________ at ____________ University. I am grateful for giving me an opportunity to pursue a course in this university and start my journey towards a successful career in ____________.

I hereby write this letter to request for a transfer to the faculty of ____________ and study the ____________ course. I was enrolled in the ____________ course but after taking a summer job at ____________, I have had a change of heart. I believe my passion lies in the field of ____________ rather than the one I was enrolled into. 

I will start classes on ____________ for the first semester and I wish to transfer to the school of ____________. I believe that I will do better in the course I have a passion for. I will do my best to pursue a career in this field.  Meanwhile, I will fill the necessary school transfer forms and submit to the admission department for consideration.

I will highly appreciate your consideration of my transfer request on a priority basis. 

Thank you very much.

Yours Sincerely,

(__________________)

______________

Date (Date on which letter is written)

Sub:_____________________________________________

Respected Mr./Mrs./Ms (name) ___________________,

To bring to your kind attention, I have been serving your organization for the past ____________(your tenure) with complete devotion towards my job. Due to some personal reason, me and my family is shifting to _________. I have always enjoyed working in your organization that I can’t think of quitting the same. I would be really grateful to you if you could give me a transfer to our branch over there.

I am confident that you will understand my position and will consider my request on a priority basis. I hope to have a favorable response from you.

Thanking you,

Yours sincerely,

Transfer Request Letter Samples

Are you planning to pursue a professional or personal challenge and have no idea how to request a transfer? Here is a sample request letter for transfer that you can customize to your needs.

Derek Reynolds,

8512 East Santa Clara Court

Romulus, MI 48174

United States

Date:____________ (Date on which letter is written)

Father Edwin Hayes

Oak Park Catholic Church

8955 Clark Avenue

Oak Park, MI 48237

Sub; Request for church membership transfer

Dear Father Hayes

My name is Derek Reynolds, a member of Oak Park Catholic Church for three years. I appreciate your support and service to the members of this church. I have experienced spiritual growth since I joined this church. I hereby write to request for a transfer to the Palm City Catholic Church in Florida. I have received a job transfer to Florida and we are relocating with my family.

I wish to join the Palm City Catholic Church congregation and continue serving in the church choir. It saddens me to leave this church because it has been my spiritual family. I assure you that I will continue serving in the choir and blessing people with music.

Kindly grant me this church membership so that I will be an active member of the Palm City Catholic Church congregation.

I wish you and the Oak Park Catholic Church congregation abundant blessings

Yours Truly,

Derek Reynolds

From, Clark Hilton, Manager, Brite Technologies, California.

Date:______________ (Date on which letter is written)

To, Mr. Brad Wilson, Head (HR), Brite Technologies, California.

Subject: Requesting for transfer

Respected Mr. Wilson,

This is to bring to your kind attention that I have been serving your organization for the past five years with sheer dedication and commitment. Recently, my kids have got admission in St. Mary’ Convent School, Atlanta. You must be aware that getting access in this school is a matter of pride. So, I would request you to please give me a transfer to our branch in Atlanta. The school will be starting next month, and we will also be shifting there.

Recently, my kids have got admission in St. Mary’ Convent School, Atlanta. You must be aware that getting access in this school is a matter of pride. So, I would request you to please give me a transfer to our branch in Atlanta. The school will be starting next month, and we will also be shifting there.

Clark Hilton.

Transfer Request Letter Email Format

It is essential to inform the relevant authority of your intention to move to a new location. Have a look at the request letter for transfer in an email format for your reference to write a polite letter.

Dear Mr. Cox

I hereby write this letter to request for a transfer to our company’s branch in Washington. I wish to bring to your attention that I have worked in Waxed Company for five years in the sales and marketing department. This company has allowed me to grow professionally and enable me to handle challenging responsibilities in the work environment. 

I express my greatest appreciation for your support in the period I have worked with you. I wish to request for a transfer because of medical issues. As you are aware that I underwent a procedure two months ago, I wish to transfer to Washington so that I can attend my regular medical clinics with my doctor who is located in a hospital there. I have had a hard time traveling to and from the hospital and this transfer will make it easier for me.

I understand that I will move to the same position and salary in the new office. I assure you of my continued determination and enthusiasm in my work to achieve the objectives of the company. Please consider my circumstance and grant me a transfer at your earliest.

Kind regards,

Annabelle Morton

A transfer request is a formal notification to the relevant authority of your intention to change a position, institution or location. In this letter, you should highlight your reason for the request and express appreciation for the time you have been together. Ensure to write the letter in a formal and polite language, make the request early enough, and write professional content.

Megha Kothari

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WTO / Letters and Emails / Request / 20+ Transfer Request Letter Samples (Word, PDF)

20+ Transfer Request Letter Samples (Word, PDF)

A job transfer request letter is a formal notice from an employee to the organization when he or she wants to move from one part of the organization to another. An employee can also submit this letter when they want to move to a new organization of a similar nature.

For instance, an employee may want to switch from one particular department of an organization to another or they might want to shift to a different location for personal or any other reason.

Sample Letters

This letter serves as a formal and professional means of expressing your desire for a transfer and outlining the reasons behind it. By using samples, you can gain valuable insights into the structure, tone, and content required for an effective letter, ensuring that your request is articulated clearly and professionally.

What to Write in a Letter?

This letter would be quite similar to a cover letter . However, it is extremely important that when an employee is writing the letter, each point is clear. It would be preferable to have the entire information on just one page.

The following points would be useful:

• It is important to mention the strengths and abilities of the employee who is writing the letter.
• It is important to mention what benefit the transfer would cause to the division supervisor of the organization.
• It is important to mention what benefit it would bring to the organization.

To write a letter, consider the following points as well:

• In the very first sentence of the letter, mention the purpose of writing the letter.
• Mention the position for which the employee is applying.
• Mention position and name.
• Mention all the abilities and experiences.
• Mention how loyal the employee is to the company.
• Mention the reason for the transfer.
• Remember not to brag while writing the letter.

An employee should write this letter when they learn about the opportunity because the faster they apply, the better their chances of landing that particular position and getting the relevant transfer.

Given below is the letter template, which an employee can follow to write the letter:

Employee’s Name Employee’s Address City, State, and Zip Code

Insert a date here.

Company’s Name Hiring Person’s Name Hiring Person’s Title Company’s Address

City, State, and Zip Code

RE: Insert Subject Here

Dear Name of Person,

I have recently learned about the XYZ Position from my supervisor, Name, and I would like to submit my application formally.

I have maintained my position as a Sales Manager for the past five years and now I would like to take on a new role, as my background is in marketing and finance. I have the following strengths and abilities:

Mention Strengths and Abilities

Enclosed is my full resume. I am sure I will not disappoint you, as I am aware of the company’s rules and policies. You can reach me at 555-555-555. I would be glad to provide further information.

Employee’s Signature Employee’s Name Printed List of enclosures

A comprehensive set of formal sample letters is offered in this section, serving as valuable samples for those initiating transfer requests in various professional and personal situations.

Sample Letter 1 – Requesting Transfer for Professional Growth

Dear Mr. Thompson,

I hope this message finds you well. After three enriching years in the Marketing Department at Zenith Corp, I’ve developed a robust skill set in digital advertising and campaign management. My work on the successful “Innovate Tomorrow” campaign, which increased our web traffic by 40%, has been a highlight of my career.

I am writing to express my interest in the recently advertised position in the Product Development team. This role aligns perfectly with my aspiration to delve into product strategy and innovation. Given my background in understanding customer needs through marketing campaigns, I am excited about the prospect of applying these insights to product development.

I am fully committed to ensuring a smooth transition for the Marketing team and am prepared to train my replacement thoroughly. I look forward to the possibility of contributing to Zenith Corp in this new capacity and would appreciate the opportunity to discuss this further.

Thank you for considering my request.

Emily Carter

Sample Letter 2 – Requesting Transfer for Geographic Relocation

Dear Ms. Rodriguez,

I trust this letter finds you in good health. As a dedicated member of the Client Services team at Global Solutions for the past five years, I have greatly enjoyed working with our diverse clientele and spearheading initiatives like the “Client Connect” project, which enhanced client engagement by 25%.

I am writing to request consideration for a transfer to our branch in San Francisco. Due to family circumstances, relocating to San Francisco has become a necessity for me. I have noticed an opening in the Client Services team there, and I believe my experience with key accounts and regional clients will allow me to seamlessly integrate and continue delivering exceptional service.

I am committed to working closely with you to ensure a smooth transition, including providing comprehensive training to my successor. I would be grateful for the chance to continue my career with Global Solutions in this new location and would appreciate the opportunity to discuss how I can make this move beneficial for both the company and myself.

Thank you very much for your understanding and support.

Warm regards,

Jacob Martinez

The two sample letters you’ve provided are exemplary in their approach to requesting professional transfers, each serving as an excellent guide for similar correspondence.

In the first letter, focused on requesting a transfer for professional growth, the writer skillfully employs a professional tone and articulates her purpose with clarity. Her letter is a testament to the importance of succinctly highlighting personal achievements and skills. By mentioning her successful contributions to the “ Innovate Tomorrow ” campaign and the resulting increase in web traffic, the writer makes a compelling case for her suitability for the new role. This approach not only demonstrates her competence but also her understanding of the company’s goals and how her skills align with them. Furthermore, her expression of interest in the Product Development team is seamlessly tied to her current experience, illustrating a logical career progression. This clear connection between past experience and future aspirations is essential in such letters.

The second letter, to request a transfer due to geographic relocation, mirrors the strengths of the first. The writer’s emphasis on his longstanding commitment and contributions to the company, like spearheading the “ Client Connect ” project, establishes his value as an employee. His rationale for the transfer is clearly stated and personal, yet professionally presented. This balance of personal need and professional rationale is critical in such requests. Additionally, both letters include an offer to assist in the transition, showcasing the writers’ commitment to the company’s continuity and their sense of responsibility.

In summary, these letters are particularly effective as instructional guides due to their clear articulation of purpose, demonstration of the writers’ value and achievements, logical connection between past roles and future aspirations, and consideration for the company’s needs during the transition. They strike an ideal balance between professional courtesy, personal expression, and strategic career planning .

Reasons to Write the Letter

There are various reasons to write a transfer request letter. Given below are some of them:

• An employee is likely to write this letter when they would like to move to a different position within the same company.
• An employee may also write this letter when they are moving to a different city and would like to transfer the position. In this case, the company is the same as well.
• An employee might be interested in learning new skills and would thus write this letter.
• An aging employee might request a transfer to avoid work stress .
• An employee would like to face new challenges and would thus write this particular letter.
• An employee would like to work in a different branch of the organization to learn something valuable.
• An employee might want to avoid excessive traveling during work and would thus write the letter.

What is a Transfer Offer Letter?

This letter refers to a request or a message for the transfer of an employee. Employers can write to the employees informing them of the transfer. Similarly, an employee can write to the boss requesting it. Not everyone can write a favorable letter; you require proper guidance to do so. A poorly planned letter can make you look careless; that’s why you need to seek an expert’s help. There are no specific words to use in your letter; however, you must include your contact information, date, and the supervisor’s contact information.

Sample Offer Letters

Blank offer letter in pdf format.

An internal transfer message informs the employer of the employee’s wish to be moved to a different department within the same company. It is essential to write a letter stating all the reasons for requesting an internal transfer. Indicate the changes you expect to bring to the new department.

Transfer offer letter from employer to employee

Job Transfer Offer Letter Template

Offer Letter for Internal Transfer

Lateral Transfer Offer Letter

Internal promotion offer letter

Transferring an employee to a different department or location is difficult. Drafting a letter to your representative can help in making him understand that the transfer can be an opportunity for him to accomplish his goals. You can also state the reasons for moving the employee to another branch. The person responsible for the worker might have essential resolutions for such members to move.

Offer letter for position transfer

This letter is a stepping stone towards a bright and prosperous career. Templates written by professionals can provide useful guidance and tips to write an effective letter.

Templates can help you to save time and ensure consistency and clarity. A template provides the basis for a high-quality letter, but by adding your individual touches to your template, you can create a powerful letter that communicates your message professionally. you. Applying a sample job offer letter template made by professionals can make your work easier.

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• Career Planning
• Finding a Job

How to Write a Job Transfer Request With an Example

Why You May Need to Transfer

Transfers vs. internal applications.

• How to Write a Job Transfer Request

What to Include in a Transfer Request

Job transfer request email example.

Are you looking to transfer to another job within your company? What's the best way to ask for a transfer? What should you include in your request, and how can you get a transfer approved?

Read on for common reasons why employees want to transfer and advice on how to write a letter requesting a job transfer. Plus, see a sample job transfer request letter, which you can use for inspiration while writing your own. 

There are several reasons why you may need to write a job transfer request letter. Perhaps you are looking for a new role, with additional challenges and responsibilities. Or maybe you are eager to relocate for personal reasons, such as a spouse's job move, an educational opportunity, or a family illness. 

Ideally, your company will be actively trying to fill a position. In that situation, your transfer is more like an  internal application  than a personal request. If you're interested in the same job you have now in a different location, the process may be simple.

If you are instead asking to relocate to a location or department that doesn't have an open position, your job transfer may be more complicated. 

Check with your employer's human resources department for guidance on how to request a transfer. You may need to fill out a formal application or a form requesting a transfer.

How to Write a Job Transfer Request Letter

Analyze the situation.

In any case, the first step in writing a successful job transfer request letter is to analyze the situation and know where you are starting from:

• What are the benefits to your employer of allowing you to transfer roles or locations?
• Why do you want to transfer?
• What's the timing?
• Is there a job listed?

Thinking through all these questions will help you set the tone for your letter and make a persuasive case for why your request for a transfer should be accepted. 

Show What You Have to Offer

The key to writing an effective job transfer request is to balance your skills and assets with the needs of the company.

Play up the angles that are open to you, but be careful not to come off as presumptuous or arrogant. It's important to be viewed as a valuable company asset rather than someone asking for a favor.

Here is the information to include in your letter: 

• Why you're writing:  Begin the letter by stating the reason you're writing. Be specific: If you have a set timeline for when you want or need to make a job transfer, include that information.
• Your background with the company:  Provide some information on your work at the company as well, including basics such as your job title, department, how long you've been employed by the company, and any major accomplishments you've had in your role. 
• Reason for transfer request:  While you do not have to share a ton of details, it's a good idea to write a sentence on why you want the job transfer. For instance, "I need to relocate due to family circumstances" or "I'm eager to increase my responsibilities and take advantage of my programming background with this new role." 
• Make your case:  Share why this transfer makes sense, remembering to keep the focus on your employer and how this transfer will benefit the company. 

Here's an example of a letter or email message used to apply for a transfer to another position at the company where you work. Download the job transfer request letter template (compatible with Google Docs and Word Online) to use as a starting point for your own request.

Job Transfer Request Letter Example (Text Version)

Subject:   Application for Assistant Manager

Dear Ms. Lee,

I was very interested when I saw the posting for the position of Assistant Manager. I would like to respectfully submit my resume for your consideration.

I believe that my experience here at ABC Company makes me an excellent candidate for the position. I have been with the company for 5 years, and have worked in several different capacities (List). The skills I have gained in these positions over the years, and my intimate knowledge of the systems and procedures at ABC, I believe, will be a unique asset in the position of Assistant Manager.

The work environment at ABC is exciting and challenging to me, and I believe that I have made many valuable contributions to the (List Name(s) of) Department(s). (If applicable, list accomplishments). I have learned a lot from the people I have had the pleasure of working with, and look forward to growing in my professional career here.

Thank you for your time and consideration for this position. I look forward to hearing from you.

Albert Jones Customer Relations albert.jones@email.com 555-555-5555

SHRM. " Transfer: Internal Transfer/Reassignment Request ."

Sample Letters

Writing a Job Transfer Request Letter That Works

In this guide, I’ll share my unique experience and provide you with three effective templates , along with practical tips and real-life examples to ensure your job transfer request letter stands out.

Key Takeaways

Structuring Your Job Transfer Request Letter

1. opening paragraph.

Begin with a polite and professional tone, stating your current position, the position you are seeking, and the reason for the transfer.

2. Middle Paragraphs

Provide details supporting your request. Highlight your qualifications, experience, and how the transfer aligns with your career goals. Emphasize how your transfer will benefit the company.

3. Closing Paragraph

Conclude by expressing gratitude for the consideration and offering to discuss your request further.

Real-Life Example

When I needed to relocate due to family reasons, I crafted my letter to emphasize how my skills and experience would be an asset to the new branch. I also mentioned my willingness to assist in training my replacement, which demonstrated my commitment to the company’s success.

Tips from Personal Experience

• Be Clear and Concise : Avoid lengthy explanations. Keep your letter focused on key points.
• Highlight Mutual Benefits : Show how your transfer will benefit both you and the company.
• Be Professional : Maintain a respectful and formal tone throughout.
• Follow Up : After sending your letter, follow up with a meeting to discuss your request in person.

Example of a Persuasive Point

In one of my letters, I highlighted how my transfer would bring continuity to a major project underway in the new department, showcasing a clear benefit to the company.

Template 1: Career Advancement

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Date]

[Recipient’s Name] [Recipient’s Title] [Company Name] [Company Address] [City, State, ZIP Code]

Dear [Recipient’s Name],

I am writing to formally request a transfer from my current position as [Your Current Position] to the [Desired Position] within [Department/Location]. Having worked with [Company Name] for [Duration], I have gained valuable experience and skills that I am eager to bring to this new role.

My experience in [specific skills or projects] has prepared me to contribute effectively to the [Department/Location]. I am confident that this transfer will not only aid in my professional growth but also add value to the company’s objectives.

I appreciate your consideration and am available to discuss this request at your earliest convenience.

Sincerely, [Your Name]

Template 2: Relocation

I am writing to request a transfer from my current position as [Your Current Position] to [Desired Position] at our [Location] office. Due to personal reasons, I will be relocating to [City, State], and I am very interested in continuing my career with [Company Name] in this new location.

With my [number] years of experience in [Your Current Department/Role], I am confident that I can seamlessly integrate into the team at [Location]. I believe this transfer will allow me to continue contributing to [Company Name] while accommodating my personal circumstances.

Thank you for considering my request. I am looking forward to discussing this further.

Template 3: Personal Circumstances

I am writing to request a transfer to the [Department/Location] due to [briefly explain personal circumstances]. I believe that a transfer to [Desired Position] would be beneficial for both the company and my personal situation.

My background in [specific skills or roles] has equipped me with the expertise required for the [Desired Position], and I am excited about the opportunity to contribute to [Department/Location] in new and meaningful ways.

I am grateful for your understanding and consideration of my request. Please let me know if we can schedule a meeting to discuss this further.

Final Thoughts

Writing a job transfer request letter can significantly impact your career trajectory. By following the guidelines and using the templates provided, you can create a compelling case for your transfer. Remember to be clear, professional, and persuasive in your approach.

Frequently Asked Questions (FAQs)

Q: what should i include in a job transfer request letter.

Answer : In my experience, a job transfer request letter should include a clear explanation of why you’re requesting the transfer, how the move benefits both you and the company, and any relevant achievements or qualifications that support your request.

Q: How should I format a job transfer request letter?

Answer : From my experience, I always use a formal business letter format, including my contact information, the date, the recipient’s contact information, a polite salutation, a concise body explaining my request, and a courteous closing.

Q: What tone should I use in a job transfer request letter?

Answer : Based on my past successful transfers, maintaining a professional yet positive and enthusiastic tone is crucial, as it shows your genuine interest and commitment to the new position and the company.

Q: How can I justify my job transfer request?

Answer : I find it effective to highlight personal growth opportunities, alignment with career goals, and any mutual benefits for the company, such as filling a skill gap or addressing a departmental need.

Q: Should I mention personal reasons in my job transfer request letter?

Answer : In my experience, it’s acceptable to briefly mention personal reasons if they significantly impact your work-life balance or productivity, but always frame them in a way that also shows how the transfer benefits the company.

Q: How long should my job transfer request letter be?

Answer : I typically keep my letters to one page, ensuring they are concise and to the point while covering all necessary details to make a compelling case.

Q: When is the best time to submit a job transfer request letter?

Answer : From my experience, it’s best to submit your request during annual performance reviews or when you know there are upcoming opportunities or vacancies that align with your skills and career goals.

Q: How can I increase the chances of my job transfer request being approved?

Answer : I always make sure to research the new role thoroughly, tailor my letter to show how my skills match the position, and discuss my intentions with my current supervisor to gain their support.

Q: Is it necessary to follow up on a job transfer request letter?

Answer : Yes, based on my experience, following up shows your continued interest and allows you to address any questions or concerns the decision-makers might have, which can significantly improve your chances.

Q: Should I address my current job performance in the transfer request letter?

Answer : Absolutely, I always highlight my achievements and how my performance in my current role has prepared me for the new position, demonstrating that I’m a valuable asset worth transferring.

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How to Write a Transfer Request Letter and Email with Examples

A transfer request letter is a formal document that individuals use to communicate their desire to move from one location to another within the same organization. Whether it’s for personal reasons like family commitments, marriage, childbirth, pursuing higher education, or medical needs, composing a well-structured transfer request letter is crucial. This article will guide you through the steps of writing an effective transfer request letter, explore common reasons for such requests, and provide 10 examples of applications tailored to different circumstances.

Table of Content

Steps for Writing a Transfer Request Letter

Common reasons for a transfer request, 10 examples of applications for transfer, transfer letter to employee from one location to another, transfer request letter for government employees.

Addressing the Right Person

Begin your letter by addressing the appropriate authority within the organization. This could be your immediate supervisor, HR manager, or another relevant person.

Clear and Concise Introduction

Clearly state the purpose of your letter in the opening paragraph. Mention that you are seeking a transfer and briefly explain the reasons behind your request.

Elaborate on the Reasons

Dedicate a paragraph or two to explain in detail the reasons for your transfer request. Be honest and transparent, providing sufficient information to justify your need for relocation.

Highlight Your Contribution

Emphasize your positive contributions to the current position and express your eagerness to continue contributing in your new location.

Request for a Meeting

Politely request a meeting to discuss your transfer request in person. This shows your commitment and allows for a more personal discussion of your circumstances.

Family Commitments:

• Caring for aging parents
• Supporting a spouse’s career
• Reuniting with family members
• Relocating to join a spouse
• Consolidating households after marriage

Childbirth:

• Seeking a transfer for better family support
• Accessing better healthcare facilities

Higher Education:

• Pursuing advanced studies
• Joining a university in a different location

Medical Reasons:

• Accessing specialized medical treatments
• Moving to a location with a healthier environment

1. Family Reasons

Dear [Recipient’s Name], I am writing to request a transfer to [New Location] due to pressing family reasons. Recent developments necessitate my presence closer to home, and I believe this transfer will allow me to fulfill my family responsibilities while continuing to contribute effectively to the company. I appreciate your understanding and look forward to discussing this further. Sincerely, [Your Name]

2. Personal Reasons

Dear [Recipient’s Name], I am writing to formally request a transfer to [New Location] due to personal reasons. While I have thoroughly enjoyed my time here, personal circumstances require a change in my current location. I am committed to making this transition as smooth as possible and maintaining my professional responsibilities. Thank you for considering my request. Sincerely, [Your Name]

Dear [Recipient’s Name], I am writing to request a transfer to [New Location] due to medical reasons. This move is essential for my health and well-being, and I believe it will enable me to continue contributing effectively to the organization. I appreciate your understanding and am available for further discussions regarding this transfer request. Sincerely, [Your Name]

4. Higher Education

Dear [Recipient’s Name], I am excited to inform you that I have been accepted into a [Program Name] at [University Name]. To pursue this valuable educational opportunity, I am requesting a transfer to [New Location]. I am committed to ensuring a smooth transition and appreciate your support in processing this request. Thank you for your understanding. Sincerely, [Your Name]

5. Spouse’s Illness

Dear [Recipient’s Name], I am writing to request a transfer to [New Location] due to my spouse’s illness. It is imperative for me to be closer to my spouse during this challenging time, and I believe this transfer will allow me to balance my personal and professional commitments more effectively. Thank you for your understanding and consideration. Sincerely, [Your Name]

6. Better Career Opportunities

Dear [Recipient’s Name], I am writing to express my interest in exploring better career opportunities available in [New Location]. I believe this move aligns with my career goals and aspirations, and I am confident that it will contribute positively to both my professional growth and the company’s success. I appreciate your consideration of my request and am available for further discussions. Sincerely, [Your Name]

7. Relocation of Spouse

Dear [Recipient’s Name], I am writing to formally request a transfer to [New Location] due to the relocation of my spouse. This move is essential to maintain family unity, and I am committed to ensuring a smooth transition in my professional responsibilities. I appreciate your understanding and look forward to discussing this further. Sincerely, [Your Name]

8. Family Relocation

Dear [Recipient’s Name], I am writing to request a transfer to [New Location] due to my family’s relocation. This move is necessary for family considerations, and I am committed to ensuring a seamless transition in my professional responsibilities. Thank you for your understanding and support. Sincerely, [Your Name]

9. Marriage

Dear [Recipient’s Name], I am excited to share that I am getting married, and I am writing to request a transfer to [New Location] to accommodate this significant life event. I am committed to ensuring a smooth transition and continuing my contributions to the company. Thank you for considering my request. Sincerely, [Your Name]

10. Childbirth

Dear [Recipient’s Name], I am writing to request a transfer to [New Location] due to the upcoming birth of my child. This move is essential to ensure proper family support during this significant life event. I am committed to maintaining my professional responsibilities and would appreciate your assistance in processing this transfer request. Thank you for your understanding, and I look forward to discussing this further. Sincerely, [Your Name]

Dear [Recipient’s Name], I am pleased to inform you of your transfer to [New Location] effective [Transfer Date]. This decision has been made in consideration of [reasons for transfer], which will benefit both you and the company. Your expertise and dedication will be invaluable in our [new location/department/team], and we are confident that you will excel in your new role. We understand that relocating may pose challenges, and we are committed to providing support throughout the transition process. Our HR team will assist you with any logistical arrangements and address any concerns you may have. Additionally, we will ensure that your compensation and benefits remain unchanged, and we are open to discussing any adjustments that may be necessary. We believe that this transfer presents an exciting opportunity for personal and professional growth, and we look forward to your continued contributions to the company. Your hard work and commitment have been instrumental in our success, and we are confident that you will thrive in your new environment. Please do not hesitate to reach out if you have any questions or require further assistance. We are here to support you every step of the way. Congratulations on your transfer, and best wishes for success in your new role! Sincerely, [Your Name] [Your Position]

Dear [Recipient’s Name], I am writing to formally request a transfer to [New Location/Department/Position] within the [Government Agency/Department/Division]. After careful consideration and assessment of my career goals and personal circumstances, I believe that this transfer will be beneficial for both myself and the organization. [Explain reasons for transfer, such as career advancement opportunities, proximity to family, professional development, etc.] I am committed to continuing to serve our community and fulfill my duties to the best of my abilities. I am confident that my skills and experience will be valuable in my proposed new role, and I am eager to contribute to the [New Location/Department/Position]. I understand that my request may require careful consideration and coordination, and I am willing to assist in any way necessary to facilitate a smooth transition. I am open to discussing any requirements or conditions associated with the transfer and am committed to complying with all relevant policies and procedures. Thank you for considering my transfer request. I appreciate your attention to this matter and look forward to a positive outcome. Please do not hesitate to contact me if you require any further information or clarification. Sincerely, [Your Name] [Your Position/Department] [Contact Information]

Writing a transfer request letter is a formal process that requires careful consideration and professionalism. Clearly outlining your reasons, addressing the appropriate authorities, and expressing your commitment to the organization are key elements of a successful transfer request. By understanding the common reasons behind such requests and following the outlined steps, individuals can effectively navigate the process, leading to a smoother transition within the organization.

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How To Write A Job Transfer Request

Detailed Description of how to write a job transfer request

Learning how to write a job transfer request is a lot like writing a resume cover letter because the basic fundamentals are the same.

In a resume cover letter :

• You need to sell yourself and your abilities
• You need to communicate your points efficiently (ideally, in one page)
• You need to show the hiring supervisor what you can do for his or her division, and/or you need to show the company how the organization will benefit by placing you in the new position

The difference when learning how to write a job transfer request letter is that the ball is not always in your court; under optimal conditions, your company will be actively trying to fill a position, and your transfer is more like an internal application than a personal request.

However, sometimes the need for a job transfer request is strictly personal-perhaps a family illness or change in personal circumstances is forcing you to relocate, and you are writing in hopes of moving your job to another location.

In any case, the first step in writing a successful job transfer request letter is to analyze the situation and know where you are starting from; this will help you set the tone for the letter and focus it accordingly.

When Applying For a Posted Position – Writing a Job Transfer Request

If your job transfer request is in response to a job opening within your company, treat it like what it really is-an application with the benefit of company familiarity.In your letter,

• State straight off your purpose for writing
• Highlight your abilities and experience
• Clearly praise the company (without overdoing it)
• Tell why you want to move up in the company
• Keep the focus on what you can do for the company without sounding like you are bragging

A condensed letter of a job transfer request might look something like:

Sample transfer request letter

[Using proper business format]

Dear [HR Contact or Supervisor],

It has come to my attention that [blank] department is accepting applications for the [state position]; I am forwarding my  resume for your consideration.

I have worked for [this company] for [x] years, as a [position], and have found this to be a very well run organization, supportive of its employees; I would like nothing more than to continue my professional growth with this company as my career moves forward.

I have worked in several capacities here at [company], including [list]. Each experience has enhanced my skills and abilities; my current position has allowed to [list what you have learned]. These are skills that I feel would be very well suited to this position.

I look forward to continued growth within this company throughout my career and I thank you for your consideration.

Signature Name Job title

When Applying For a Personal Transfer Request

Job transfer requests made for personal reasons have the disadvantage of not being made specifically to fill an open position. You have to sell yourself as valuable to the company-valuable enough that they would want to work cooperatively with you and keep you.

For this type of job transfer request, follow the above guide, and also state why you need to request a transfer. In addition to selling your abilities, really play up your commitment to the company, and your desire to remain with them.

•  Highlight achievements and skills that would be sorely lost
• Explain why you need to request a transfer
• Be appreciative of what the company has done for you
• Offer a plan for transition which includes training a new person for your position Here’s an example:

Sample job transfer request letter

Dear [name},

I am writing to respectfully request a transfer in location from [office A] to [office B]. A change in my personal circumstances necessitates this move. An illness in my family has made it necessary for me to relocate to [x]. Since I have been with this company for [x time], and have thoroughly enjoyed my employment here, I feel it is in the best interests of myself and of this company that I move operations, rather than leave the company altogether.

In my time here, you have known me to be a person who [list skills and attributes]. I would like to continue providing job excellence to this company, and hope that we are able to work together to find a solution that fits both of our needs.

I understand that this presents some difficulty for the current location, but I feel I can still be of service from this new location, and I am willing to work through [period of transition] to help train new personnel in my position.

I am very appreciative of my time here at [company], the experience has been very rewarding in many ways.

I thank you for taking the time to consider my request and anxiously await your decision.

Sincerely, your signature your name name Title

You should fee free to appeal to the human side of your employer, and be sure to include appropriate reasons why you are requesting a transfer; however, resist the urge to be plaintiff and keep this part of the request short-no one likes a whiner!!

The Key to a perfect transfer request

The key in how to write a job transfer request that is effective is to balance your skills and assets with the needs of the company. Play up the angles that are open to you, but be careful not to come off as sounding presumptuous and arrogant; you want to be viewed as a valuable company asset, not a thorn in the side worth losing!

In all job transfer requests, keep the focus on the company and its benefit as much as possible. Selling your invaluable self will surely get you the move you need!

Sample Request Letter for Teacher Transfer from One Station to Another

The following situations should be given priority when teachers are seeking transfer to another station which is in need of additional teachers:

a. When the teacher is declared excess by the SH and/or his/her expertise/area of specialization is needed in another school / district / division;

b. The teacher has served for more than five years outside his/her home barangay/municipality;

c. The teacher is a bonafide resident of the barangay, municipality, city, or province where the school is located (RA No. 8190, Localization Law), as evidenced by the teacher’s Voter’s ID;

d. The teacher is joining his/her husband/wife in the same school (RA No. 4670);

e. She is a nursing mother (PD No. 603, Child and Youth Welfare Code);

f. The teacher’s life is in danger due to armed conflict, hostilities, or other similar circumstances in the area where the school is located; or

g. He/She is in poor health condition, as evidenced by pertinent medical records to that effect.

Continue Reading: Updated DepEd Guidelines on the Transfer of Teachers from One Station to Another

You may include the following:

• Last Name, First Name & Middle Name
• Residential Address
• Contact Number
• Email Address
• Date of Original Appointment
• Present Station
• No. of Years in the Present Station
• Level (Elementary or Secondary)
• If Secondary (Kindly specify your major area)
• Performance Rating for the Past 3 Years
• 3 Preferred Schools to Transfer
• Reason for Transfer

Republic of the Philippines Department of Education Region IX, Zamboanga Peninsula Division of Zamboanga del Sur

January 15, 2019

DEPEDTAYO Schools Supervisor Mahayag North District Mahayag, Zamboanga del Sur

Greetings of Peace and Love!

I, DEPEDTAYO, Teacher I and currently teaching at Upper Manguiles and Pilas Elementary School heartily applying for transfer of teaching station either Panagaan or Kaangayan Elementary School for the following reasons to wit:

• That I am teaching in my present station for three (3) year with utmost dedication and much achievement;
• That I am a bonafide resident of Panagaan, Mahayag Zamboanga del Sur and I am pretty sure that I can extend many services even beyond official hours for the benefits of the children and safer travel in going home;
• That it is my great opportunity because my present station is far from my residence hence time and travel expenses could be of great help for the education of my children.
• Being a mother, I have my children that need my attention and care.

It is my fervent hope and prayer that this humble request will be given meritorious favor from your very good office.

Sincerely yours,

DEPEDTAYO Teacher I

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15 thoughts on “Sample Request Letter for Teacher Transfer from One Station to Another”

How about the guidelines of transfer of teacher from Region to another region like from Region 12 to Region 9.What is the appropriate process?ty

Good day, I would like to ask the guidelines for tranfer from one region to another like from Region VI to Region II..? How will I process that kind of tranfer.. thank you..

how about the guidelines for transfer from NCR to region V? Thank u so much.

I would like to ask the guidelines for transfer from NCR to region, like region V ?

pano po iprocess ang inter regional transfer? salamat po.

Hello po. My concern is regarding the transfer of junior HS teachers to their original plantilla and it is strictly imposed by our superintendent. Do we have any fight against this considering that we already applied for a transfer from previous admin and was granted under localization and being as a nursing mother?

I would to ask guidelines for transfer from NCR to Region VI.

I would like to ask guidelines for transfer from region IX to Region XI? how will I process that kind of transfer?

How about to tranfer from one region to another? What is the process? Thanks

I would like to ask the guidelines for transfer from Cavite to region, like region 2 ?

Paano po pag nag process po ako ng erf tapos approved n po hinihintay ko nalang po Yung appointment, Hindi konoo ba pwedeng I carry Yung yu erf sa pag transfer po?

Good day…let me know the guidelines for transfer from one region to another. Thank you for your response.

Same issue po.. Guidelines po for transfer from one region to another? Thank you for your response.

Guidelines po ng transfer of school head or principal from station to another station. Thank you so much.

Guidelines po ng transfer of school head or principal from present station to another station. Thank you so much.

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Request Letter for Transfer to another place

[A request letter for transfer is important to notify the relevant party of the intention to relocate rather than quitting the job. It is a formal document that is used to formally request the relevant party to permit them to change the institution, location, department, or organization. Below briefly focus on sample Request Letter for Transfer to another place. It is a formal document that is essential for record-keeping and to keep track of an employee, student, or member. This letter is also important because it describes the precise reason for the request for consideration to the relevant person. Customize the content according to the information you want to convey.]

Sender/Your name…

Job Designation and Department name…

Date: DD/MM/YY (Date on which letter is written)

Receiver/Higher official name…

Sub: Request  for Transfer to another place

Respected Mr./Mrs./Ms (name),

To bring to your kind attention, I have been serving your organization for the past (your tenure) with complete devotion towards my job. (Describe in your words). Due to some personal reason, I and my family is shifting to (City/area name). I have always enjoyed working in your organization that I can’t think of quitting the same. (Describe actual problem and situation). I would be really grateful to you if you could give me a transfer to our branch over there. (Describe al about the situation).

I am confident that you will understand my position and will consider my request on a priority basis. (Cordially describe your greetings and requirements).  I hope to have a favorable response from you.

Thanking you,

Yours sincerely,

Your name…

Contact info. and Signature…

Another Format, [Email format]

To: Receiver mail address, [email protected]

From: Sender mail address, [email protected]

Dear (Sir/Name),

I hereby write this letter to request for a transfer to our company’s branch in (City name). I wish to bring to your attention that I have worked in (ABC Company) for (***) years in the (department name). (Describe in your words). This company has allowed me to grow professionally and enable me to handle challenging responsibilities in the work environment. (Describe al about the situation).

I express my greatest appreciation for your support in the period I have worked with you. I wish to request for a transfer because of medical issues. (Describe actual problem and situation). As you are aware that I underwent a procedure two months ago, I wish to transfer to (City name) so that I can attend my regular medical clinics with my doctor who is located in a hospital there. (Cordially describe your requirements). I have had a hard time traveling to and from the hospital and this transfer will make it easier for me.

I understand that I will move to the same position and salary in the new office. I assure you of my continued determination and enthusiasm in my work to achieve the objectives of the company. (Cordially describe your greetings and expectation).  Please consider my circumstance and grant me a transfer at your earliest.

Kind regards,

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Letters , Request Letters

Job Transfer Request Letter: Format & Samples

From time to time, circumstances may often arise that may necessitate you to shift your residence. This calls for you to transfer from one branch of the same company to another. To be able to effect such a change flawlessly, you inevitably have to draft a job transfer to another branch Request letter.

The request letter for a job transfer to another branch is basically a letter which you draft to the management of your firm asking it to shift you to another branch of the said company.

Most letters of these kinds are often deemed officially and treated with a high degree of significance. You cannot, therefore, gamble at all with them. You definitely have to get it right by all means. It is for this reason that using a sample letter for a job transfer to another branch as a guide may make things simpler, clearer, and easier.

Factors to Consider When Writing a Job Transfer Request Letter

• The Addressee: You have to factor the addressee or the person who will eventually read the letter and take the necessary course of action. In most organizations, it is the personnel or human resource manager who is responsible for such actions. Do give the said persons some respect as you address them.
• Purpose of the Transfer: Not every request may be granted, for obvious reasons. You, therefore, have to come up with a very genuine reason to want to be transferred. These grounds, regardless of their nature, have to be consistent with the overall ethos of the organization to be deemed plausible.
• Tone: While writing the letter, be mindful of the tone. Do not write as though you are demanding your right. It is true that it is your right to seek a transfer. However, request the management to consider your plea favorably rather than compelling them to act in your favor. They will more likely grant your wish.
• Expected Ends: Do not feel shy to state to the management what you expect them to do for you. Be plain and clear on what you would want from them. This is to eliminate any ambiguities which may arise. It is also to give the management a clearer view of what course of action to take.
• Prevailing Environment: Lastly, you also have to factor the prevailing environment. At times it may not always be possible to affect a transfer however deserving you might feel. With regards to this, you have to leave your options open and be willing to take any alternative suggested for you.

Sample Letter

The Human Resource Manager,

ABC Trading Company Limited,

Gloucester,

United Kingdom

Date: 00 / 00 / 0000

RE: REQUEST FOR A JOB TRANSFER TO ANOTHER BRANCH

I am an employee of your sacred company. I am employed as a customer care executive. I am attached to the Customer Care Department. I would, however, wish to be transferred to your Bristol, United Kingdom branch but in the same capacity.

My desire for a transfer has been occasioned by the transfer of my husband to the said location. It is therefore well in line with your organizational policy.

I know too well that my departure from the Gloucester branch shall create a void which might never be filled soon. However, it is not my fault either to desire to relocate. Sorry for any inconveniences well in advance.

Please consider my plea with pity.

Anna Brooklyn

Job Transfer Request Letter Example

Internal Transfer Letter

This is a letter which seeks to have the management transfer you from one department to another of the same organization. For instance, you might want to relocate from the sales to the human resource department. It is basically an official expression of interest to that effect.

Letter for Job Transfer to Another Branch

Job Transfer Request Letter

If you desire to vacate one job in favor of another, you have to draft the job relocation transfer letter. Through this letter, you basically ask the company to relieve you of your current duties and re-assign you completely new duties altogether.

Job Transfer Request Letter Relocation

Transfer Letter Format

Even though the job transfer request letters may be availed in several formats, the Word is by far the most recommended format for such letters. This format is easier to edit than the others. It is also usable across several platforms and computers owing to its universally accepted nature.

Transfer Confirmation Letter Template

After your request for transfer has been granted, it is only fair to write an official letter to acknowledge the same. This is the role that the transfer confirmation letter template aims to meet. It basically acts as a guide on how to draft a letter of that kind.

Application Letter from Lecturer to DCO Requesting for Transfer

Teacher Job Transfer Request Letter

Teachers are by far one of the most versatile professionals. They find relevance and applicability in diverse locations and working conditions. It is for these reasons that they knowing to draft a teacher job transfer request letter makes great sense.

Sample Letter for Job Transfer For Employee

Printable Letter for Job Transfer to Another Branch

Job Transfer Request Letter To Other Branch DOC

How to Write a Job Transfer Request Letter

Step i: determine the purpose of the transfer.

Start off by determining the purpose of the transfer. As stated, transfers will only be affected if they are genuine and line up with the overall policies of the organizations. You therefore only have to proceed to the next steps if the purpose of your transfer is valid and falls within the organizational parameters.

Step II: Show Cause why a Transfer is Necessary

After coming up with a good reason for a transfer, you now have to show cause why a transfer is necessary for you. You basically have to explain why the problem you are facing can only be solved through a transfer. It is only then that such a transfer can be effected.

Step III: Keep your Option Open

As stated, it may not always be that your wishes shall be granted. This is because the management will often have to consider the ‘big picture’ while arriving at such a decision. They may compel you to stay on even if you truly deserve and qualify for a transfer.

Step IV: Ask for a One-on-one Meeting if Possible

Sometimes a written letter may in and of itself be sufficient. You will often have to meet the management for a one-on-one meeting for the sake of offering further clarification. Be open to this as well. As a matter of fact, you have to highlight it in the letter.

Step V: Apologize for any Inconveniences in Advance

Being transferred from one station to another definitely comes along with some inconveniences on the part of the company. Finding another person who may completely fit your shoes may not always be simple. It is therefore wise and strongly recommended that you apologize in advance for any inconveniences that your transfer shall cause.

Closing Remarks: Drafting a job transfer letter, as you have already seen is not a mean feat at all. It requires a lot of attentiveness-to-details. Moreover, you also have to factor in several points and issues. If you have never attempted to write it, you have to seek the assistance of an expert in the field to guide you out.

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