sample letter of intent for reassignment

Letter of Intent

Department (Job) Transfer Letter of Intent – Sample and Template

Many employees request transfers within the company they work for every year for a variety of reasons. For some, it is easy with a simple verbal conversation with their boss about moving to a new section or department within the same city or even the same building. For others, a transfer may involve a move across the country to follow a spouse who has been transferred and would like to find a job with the same company.

Whenever an employee is considering a transfer request, it is best to prepare the request professionally, explain your reasons for the request, and include a copy of your resume, especially if the new department has no personal interaction with you. For these departments, hiring you vs someone off the street comes down to who has the best qualifications.

When you submit a transfer request, always keep it professional and assume that in addition to your boss reviewing the request, Human Resources will review this letter, and most likely the department you wish to transfer into will also review this letter and your resume. This is your one chance to impress a new department with your skills and contributions to the company.

What is a Transfer Letter of Intent?

A transfer letter of intent is a formal request written by an employee directed at their immediate supervisor, human resources, and often the receiving department requesting a move to another department within the company. There are many reasons for preparing and sending a transfer letter of intent. Some of these include the following:

• The employee is unhappy in the current position
• Moving to a new residence and looking for employment closer to their new place
• Looking for new responsibilities and a new role
• Their spouse has been transferred
• Family illness and need to move closer to a family member

Before preparing and sending your transfer letter of intent, it is usually a good idea to schedule a meeting with your immediate supervisor to explain why you need to transfer, the timing, and your job interests. This approach avoids surprises and your boss may even know of a vacant position that may be of interest to you. Depending on the situation they may request a formal transfer request letter and a copy of your resume. It is a good idea to have both prepared before initiating conversations with your boss or with departments that you may be targeting for employment.

What to Include

There are several basic things to include in a transfer letter of intent. The details depend on the circumstances of the request, the reason you would like to transfer, and where you would like to transfer to. Use the following as a guide depending on your particular situation.

The Reason You Are Writing: State the reason you are making the request and be as specific as possible. Include timelines for when you need to start the new job, particularly if you are moving. If you are looking for a transfer to gain responsibility or learn new skills, indicate your flexibility in the timing.

Summarize Your History with the Company: include job title, the department, and length of time you have worked in the department in your current position. Summarize years worked at the company and departments. If you have a targeted position you are after, emphasize the experience and skills that would be attractive to the new department. Include major accomplishments.

Share Why You Are Making the Transfer Request: One sentence should cover the reason you are making the transfer request, without sharing a lot of details. For example, I need to move to (city name) due to family circumstances.

Sell Your Transfer: Demonstrate how this transfer will be beneficial to the company.

Resume: Depending on the situation, be prepared to include an up-to-date copy of your resume. The transfer letter of intent and resume may be passed on to HR or the new department. You want it to be complete when they review your request.

How to Write a Transfer Letter of Intent

Keep your letter professional and emphasize the benefits to the employer. Your immediate boss may not feel there is a benefit to his or her department. However, if you can demonstrate how he or she is also contributing to the company by transferring a strong resource to gain further knowledge and value to the company then you may gain an ally.

Keep the letter formal since this is a business transaction, and say thank you by expressing your appreciation for the assistance, training, and experience you have gained while in the department. Be complimentary to your supervisor and colleagues.

Include your up-to-date resume to help sell yourself to the department you would like to transfer to and to refresh your supervisor’s memory.

Use a sample transfer letter template to maintain a professional format; however always customize the letter to match your particular situation.

Always proofread and spell-check your letter and resume. Use an online tool to check spelling and grammar. However, even these tools cannot check names and job titles, so pay special attention to these areas.

If you are sending a transfer letter of intent by email, avoid the tendency to be casual. Keep it professional and use a business letter format or attach the template that you have filled out. Emails tend to disrupt formatting. You should test your email format by sending yourself an email and then examine the format to ensure that it still looks the way you designed it.

Department/Job Transfer Letter of Intent – Template

(Your Name)

(Title, Company or Institution)

(Full address and)

(Supervisor or Department Head)

(Full address, and)

(Phone number)

Dear (Name)

Body – Paragraph 1 – Introduction, Details of Request

Body – Paragraph 2 – Describe Achievements, Goals Attained, Skills, Abilities & Credentials

Body – Paragraph 3 – Review the benefits to the organization and also to yourself

Body – Paragraph 4 – Express your thanks for consideration and closing summary

Closing – Sincerely, regards,

(Signature)

(Printed Name)

Sample Job Transfer Request Letter

I am writing to request to be transferred from my position, (Name of Position) to a similar job and position at the office in (City), (State). I have experienced some changes in my family which require that I move closer to them for their support.

I have very much enjoyed working for (Name of Company) here in (City) for the past (X) years and value the experience gained. After holding the following positions at the company, I have an excellent overview of the operations of the company.

(List positions held)

My detailed knowledge of the company’s operations, sales processes, and communications skills will be valued by the team in (City).

I have included my resume for your review. Thank you for taking the time to consider me for a job transfer and for your assistance in completing this transfer. If there is any additional information required, please contact me.

Sample Department Transfer Letter of Intent

This letter is to formally request that I be transferred from my current position as (Name of Your Position) to the position of (New Position). I have been in the current position for (X) years and believe that my knowledge and skills gain in this position can make a significant contribution to the (New Position).

During the past (X) years, I have made the following contributions and achievements to our organization and improved by skills;

My time working in (Organization) has been very rewarding and I appreciate the knowledge and the experience I have gained. I believe that this transfer will benefit the company and this organization. The new position will benefit from my current skillset and continue to enhance my skills and overall development as an employee.

Thank you for your considering this transfer request and supporting my continued development and growth within the company. Please contact me if further information is required.

Job Transfer Request Letter (Word Template)

Department Transfer Letter of Intent (Word Template)

Final Thoughts

Before sending a transfer letter of intent, take the time to discuss the transfer options with your boss and/or human resources. Much can be accomplished through a simple conversation. They will advise you with regards to sending a formal letter of intent. Keep the letter professional, positive, and no more than one page in length. Tailor the template to fit your situation. Use the letter to cover what you can offer the company at the new office location. Use the sample letters as a guide and always edit and proofread before sending the letter. Before writing the letter, take a few minutes to assess the situation regarding why you want to transfer, the timing, is there a job available, and most important, what are the advantages to your company in approving the transfer?

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15 Sample Letters of Request for Transfer to Other Department

Crafting a letter of request for a transfer to another department is a nuanced task that requires a balance of professionalism, clarity, and the right tone.

Such letters are a fundamental tool for employees seeking growth, new challenges, or simply a change in their work environment within the same organization. They serve as a formal way to communicate one’s desire for departmental change to supervisors or human resources personnel.

Sample Letters of Request for Transfer to Other Department

This detailed guide provides 15 sample letters for those looking to make such a request. Each letter is tailored for different scenarios, ensuring that you find one that best suits your situation.

Whether you’re seeking new opportunities for professional development, aiming to leverage your skills more effectively, or looking for a better fit within the company, these samples will help you articulate your request with confidence.

Sample 1: Request for Transfer for Professional Growth

Dear [Supervisor’s Name],

I am writing to express my interest in transferring to the [Target Department Name] as a [Desired Position]. After spending [Time Period] years in my current role, I have developed a solid foundation in [Your Current Department’s Area of Expertise] and am now seeking new challenges and opportunities for professional growth. I believe that my skills and experiences align well with the goals of [Target Department Name], and I am eager to contribute to its success. I would greatly appreciate the opportunity to discuss this potential transfer further and how I can contribute to the new team.

Thank you for considering my request. Sincerely, [Your Name]

Sample 2: Request for Transfer Due to Relocation

Dear [HR Manager’s Name],

Due to personal circumstances, I am preparing to relocate to [New Location], and I am interested in transferring to our office there, specifically to a role within [Target Department Name]. I have thoroughly enjoyed my time in [Your Current Department] and believe that my experiences can be effectively applied to the [New Department/Location’s] needs. I am committed to ensuring a smooth transition and am willing to assist in any way to facilitate this change.

Warm regards, [Your Name]

Sample 3: Request for Transfer for Skill Utilization

I am writing to express my interest in transferring to the [Target Department Name]. Over the years, I have honed skills in [Your Skillset] that I believe could be better utilized and further developed in the [Target Department]. This move would not only align with my career aspirations but also benefit the company by placing me in a position where my abilities can make a significant impact. I am keen to discuss how my transfer can be mutually beneficial.

Yours sincerely, [Your Name]

Sample 4: Request for Transfer to Enhance Team Collaboration

Dear [Department Head’s Name],

As an employee dedicated to the mission of [Company Name], I am seeking a transfer to the [Target Department Name] to enhance cross-departmental collaboration. My experience in [Your Current Department] has equipped me with insights that I believe can contribute to bridging the efforts between our departments. I am enthusiastic about the possibility of bringing a fresh perspective to the [Target Department] and fostering greater teamwork across our organization.

Best regards, [Your Name]

Sample 5: Request for Transfer for Health Reasons

Due to recent health issues, I am seeking a transfer to a position that is less physically demanding, preferably within the [Target Department Name]. My doctor has advised that a role with [Specify Requirements, e.g., less time on my feet] would be more suitable for my condition. I am deeply committed to continuing my career at [Company Name] and believe that a transfer would enable me to maintain my health while continuing to contribute to our company’s goals.

Thank you for your understanding and support. [Your Name]

Sample 6: Request for Transfer for Career Path Alignment

After much consideration, I have decided that a career path aligned more closely with [Target Department Name] would be the most fulfilling direction for my personal and professional development. I have spent [Time Period] years in [Your Current Department], gaining valuable experience and skills. However, I feel that my long-term career goals would be better served by transitioning to a role within [Target Department], where I can apply my skills in [Specific Skill or Area of Expertise].

I look forward to discussing this potential move further. Sincerely, [Your Name]

Sample 7: Request for Transfer to Pursue Passion

I am writing to request a transfer to the [Target Department Name], a move that would allow me to pursue my passion for [Field or Activity Related to Target Department]. Working in [Your Current Department] has been incredibly rewarding, but I believe that transitioning to [Target Department] would not only fulfill a personal aspiration but also bring a high level of enthusiasm and dedication to the team. I am eager to contribute my skills and passion to [Target Department] and help achieve its objectives.

With best regards, [Your Name]

Sample 8: Request for Transfer for Educational Advancement

In line with my recent educational advancements in [Field of Study], I am seeking a transfer to the [Target Department Name] where I can better utilize and further develop my knowledge and skills. This educational journey has prepared me to take on more specialized roles within [Field or Department], and I am excited about the opportunity to apply this new knowledge to benefit our company.

Thank you for considering my request. Yours truly, [Your Name]

Sample 9: Request for Transfer to Improve Work-Life Balance

I am writing to request a transfer to a role within [Target Department Name] that would offer a better work-life balance. As much as I am committed to my responsibilities in [Your Current Department], the demanding hours have been challenging to manage alongside my family commitments. I believe a position in [Target Department], known for its flexible scheduling, would enable me to maintain my productivity while ensuring a healthier balance between my professional and personal life.

Kindly consider my request. Sincerely, [Your Name]

Sample 10: Request for Transfer to Utilize Multilingual Skills

With my proficiency in [Languages], I am seeking a transfer to the [Target Department Name], where I believe my multilingual skills could provide significant value, especially in [Specific Tasks or Projects]. This move would allow me to leverage my language skills to enhance communication with our international clients and partners, contributing to the global reach of [Company Name].

Looking forward to your positive response. Best, [Your Name]

Sample 11: Request for Transfer to Foster Innovation

My desire to innovate and drive change prompts me to request a transfer to the [Target Department Name], where I can engage more directly with projects that align with my expertise in [Your Expertise]. I am passionate about contributing to [Company Name] through innovative ideas and solutions, and I am confident that my background can significantly benefit the [Target Department] in achieving its innovation goals.

Thank you for considering my request. [Your Name]

Sample 12: Request for Transfer for Better Utilization of Expertise

I am writing to request a transfer to the [Target Department Name], where my extensive expertise in [Your Field of Expertise] can be better utilized. In my current role, I have achieved [Specific Achievements], and I am eager to apply my skills to new challenges within [Target Department], contributing to its success and growth.

I appreciate your support in facilitating this transition. Warmest regards, [Your Name]

Sample 13: Request for Transfer to Join High-Performance Team

Inspired by the remarkable achievements of the [Target Department Name], I am writing to express my interest in transferring to this team. My professional experience and skill set in [Your Area of Expertise] align with the goals of [Target Department], and I am enthusiastic about the opportunity to contribute to its continued success. Joining this high-performance team would be an honor, and I am committed to bringing my best to achieve collective goals.

Sample 14: Request for Transfer to Address Organizational Needs

Understanding the current organizational needs and challenges, I am requesting a transfer to the [Target Department Name] where my skills in [Your Skillset] can directly contribute to addressing these areas. My background in [Related Field or Experience] has equipped me with the necessary tools to make an immediate impact, and I am ready to take on the responsibilities this change entails.

Thank you for your consideration. [Your Name]

Sample 15: Request for Transfer to Explore New Opportunities

With a desire to explore new professional opportunities within [Company Name], I am requesting a transfer to the [Target Department Name]. This move represents a strategic step towards broadening my experience and contributing to different facets of our company. I am confident that my transfer will not only enhance my career growth but also bring a fresh perspective to the [Target Department].

I look forward to the possibility of this new role. Best regards, [Your Name]

Each sample letter provides a framework to articulate your request for a departmental transfer professionally and effectively. Tailor these templates to reflect your personal circumstances, professional achievements, and the specific reasons for your transfer request.

A well-crafted letter can significantly increase your chances of a favorable outcome, demonstrating your commitment to your career and the organization.

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Sample Letters

Writing a Job Transfer Request Letter That Works

In this guide, I’ll share my unique experience and provide you with three effective templates , along with practical tips and real-life examples to ensure your job transfer request letter stands out.

Key Takeaways

Structuring Your Job Transfer Request Letter

1. opening paragraph.

Begin with a polite and professional tone, stating your current position, the position you are seeking, and the reason for the transfer.

2. Middle Paragraphs

Provide details supporting your request. Highlight your qualifications, experience, and how the transfer aligns with your career goals. Emphasize how your transfer will benefit the company.

3. Closing Paragraph

Conclude by expressing gratitude for the consideration and offering to discuss your request further.

Real-Life Example

When I needed to relocate due to family reasons, I crafted my letter to emphasize how my skills and experience would be an asset to the new branch. I also mentioned my willingness to assist in training my replacement, which demonstrated my commitment to the company’s success.

Tips from Personal Experience

• Be Clear and Concise : Avoid lengthy explanations. Keep your letter focused on key points.
• Highlight Mutual Benefits : Show how your transfer will benefit both you and the company.
• Be Professional : Maintain a respectful and formal tone throughout.
• Follow Up : After sending your letter, follow up with a meeting to discuss your request in person.

Example of a Persuasive Point

In one of my letters, I highlighted how my transfer would bring continuity to a major project underway in the new department, showcasing a clear benefit to the company.

Template 1: Career Advancement

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Date]

[Recipient’s Name] [Recipient’s Title] [Company Name] [Company Address] [City, State, ZIP Code]

Dear [Recipient’s Name],

I am writing to formally request a transfer from my current position as [Your Current Position] to the [Desired Position] within [Department/Location]. Having worked with [Company Name] for [Duration], I have gained valuable experience and skills that I am eager to bring to this new role.

My experience in [specific skills or projects] has prepared me to contribute effectively to the [Department/Location]. I am confident that this transfer will not only aid in my professional growth but also add value to the company’s objectives.

I appreciate your consideration and am available to discuss this request at your earliest convenience.

Sincerely, [Your Name]

Template 2: Relocation

I am writing to request a transfer from my current position as [Your Current Position] to [Desired Position] at our [Location] office. Due to personal reasons, I will be relocating to [City, State], and I am very interested in continuing my career with [Company Name] in this new location.

With my [number] years of experience in [Your Current Department/Role], I am confident that I can seamlessly integrate into the team at [Location]. I believe this transfer will allow me to continue contributing to [Company Name] while accommodating my personal circumstances.

Thank you for considering my request. I am looking forward to discussing this further.

Template 3: Personal Circumstances

I am writing to request a transfer to the [Department/Location] due to [briefly explain personal circumstances]. I believe that a transfer to [Desired Position] would be beneficial for both the company and my personal situation.

My background in [specific skills or roles] has equipped me with the expertise required for the [Desired Position], and I am excited about the opportunity to contribute to [Department/Location] in new and meaningful ways.

I am grateful for your understanding and consideration of my request. Please let me know if we can schedule a meeting to discuss this further.

Final Thoughts

Writing a job transfer request letter can significantly impact your career trajectory. By following the guidelines and using the templates provided, you can create a compelling case for your transfer. Remember to be clear, professional, and persuasive in your approach.

Frequently Asked Questions (FAQs)

Q: what should i include in a job transfer request letter.

Answer : In my experience, a job transfer request letter should include a clear explanation of why you’re requesting the transfer, how the move benefits both you and the company, and any relevant achievements or qualifications that support your request.

Q: How should I format a job transfer request letter?

Answer : From my experience, I always use a formal business letter format, including my contact information, the date, the recipient’s contact information, a polite salutation, a concise body explaining my request, and a courteous closing.

Q: What tone should I use in a job transfer request letter?

Answer : Based on my past successful transfers, maintaining a professional yet positive and enthusiastic tone is crucial, as it shows your genuine interest and commitment to the new position and the company.

Q: How can I justify my job transfer request?

Answer : I find it effective to highlight personal growth opportunities, alignment with career goals, and any mutual benefits for the company, such as filling a skill gap or addressing a departmental need.

Q: Should I mention personal reasons in my job transfer request letter?

Answer : In my experience, it’s acceptable to briefly mention personal reasons if they significantly impact your work-life balance or productivity, but always frame them in a way that also shows how the transfer benefits the company.

Q: How long should my job transfer request letter be?

Answer : I typically keep my letters to one page, ensuring they are concise and to the point while covering all necessary details to make a compelling case.

Q: When is the best time to submit a job transfer request letter?

Answer : From my experience, it’s best to submit your request during annual performance reviews or when you know there are upcoming opportunities or vacancies that align with your skills and career goals.

Q: How can I increase the chances of my job transfer request being approved?

Answer : I always make sure to research the new role thoroughly, tailor my letter to show how my skills match the position, and discuss my intentions with my current supervisor to gain their support.

Q: Is it necessary to follow up on a job transfer request letter?

Answer : Yes, based on my experience, following up shows your continued interest and allows you to address any questions or concerns the decision-makers might have, which can significantly improve your chances.

Q: Should I address my current job performance in the transfer request letter?

Answer : Absolutely, I always highlight my achievements and how my performance in my current role has prepared me for the new position, demonstrating that I’m a valuable asset worth transferring.

Everything You Need to Know About Writing a Reassignment Request Letter

A reassignment request letter is a formal document that an employee submits to their employer when they wish to move from one role or department in the company to another. It is an effective way for employees to express their interest in making a change and it's important for employers to take these letters seriously.

In this blog post, we'll discuss why writing a reassignment request letter is beneficial, how to analyze the current situation before writing your letter, and tips on crafting an effective reassignment request letter.

Why Write a Reassignment Request Letter?

Writing a reassignment request letter can be beneficial for both employees and employers alike. For employees, it's a great way to demonstrate their initiative and commitment towards furthering their career within the same organization. It also allows them to make a strong case as to why they would be the ideal candidate for the role they are requesting. It also shows that they are willing to put in the effort and work necessary in order for them to transition into the new role successfully.

For employers, receiving a well-written reassignment request letter can help save time and money by allowing them to identify potential candidates before having to go through the recruiting process externally. It also helps employers get better insight into what kind of roles their employees are interested in pursuing, which can be helpful when planning out their future workforce needs.

Analyzing Your Current Situation

When writing your reassignment request letter, it's important to take some time beforehand analyzing your current situation. This will ensure that you have all of the necessary information needed in order for you write an effective letter.

First and foremost, you should assess your desired role and goals - what do you hope to accomplish by making this change? Are there any skills or qualifications you need in order for you succeed?

Additionally, it's important that you understand both what your company needs from its employees as well as its values so that you can tailor your request accordingly. Finally, consider any available opportunities within the company that may be suitable for someone with your experience level or skill set.

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Crafting Your Reassignment Request Letter

Once you've taken stock of your current situation, it's time start drafting your reassignment request letter! When writing your letter, make sure that you explain clearly why you are requesting this change - what prompted this decision? Why does this role align with both your short-term and long-term goals?

Additionally, showcase any skills or qualifications that make you particularly well suited for this new role - have you worked on similar projects before? Have completed any training courses related to this position?

Lastly, propose an action plan on how best transition into this new position - is there anything specific that needs addressing in order for this transition happen smoothly? Finalizing Your

Reassignment Request Letter

Once you've written up your draft letter outlining all of these points above, it's important take some time revising and editing it so as ensure quality control before submitting it off – make sure there aren't any typos or grammar mistakes!

Additionally double check who exactly should receive the letter – if possible try reaching out directly via email or phone call rather than sending via snail mail as this might expedite things along quicker! Once everything looks good send off your reassignment request off with confidence – now all that’s left is waiting patiently hear back from whoever received your request!

Writing a reassessment request letter can be an effective way expressing interest in moving up within organization while demonstrating initiative commitment towards furthering career prospects.

Taking some time analyzing current situation understanding company’s needs values ensuring quality control finalizing draft will help increase chances having successful response from employer upon submission!

The person writing the letter is looking to move to another position within their company.

Moving to another place can be a difficult decision, but deciding to apply for a new position with my current employer is something that I am very excited about. Although I have enjoyed the years I have spent in my current role, the prospect of expanding my knowledge and skillset with a new position is appealing.

I feel confident that the knowledge and experience I have gained through working with this company will be beneficial while transitioning into the new role. Not only is this an opportunity to grow and challenge myself, but it also allows me to stay with a company that has become like family in many ways.

With confidence, enthusiasm, and dedication, I am certain that this next step in my career path will provide many more benefits than staying stuck in a rut.

They list several reasons why someone might need to write a letter requesting a change of position.

Writing a letter requesting a change of position is often necessary to achieve certain life-goals. Sometimes, there may be an opportunity in another department or even at another company that can offer more competitive wages, better benefits, more opportunities for upward mobility, or increased chances for career growth within the field.

Additionally, locating a job in the same field closer to one's family may motivate someone to request a role change. Even heavy workloads and unreasonable expectations from current employers can be good reasons for looking for alternative roles.

For many this process of transitioning into new positions may require some thoughtful letter writing and requests from both existing and potential employers.

The first step in writing an effective reassignment request letter is analyzing the current situation and knowing where you are starting from.

Before crafting any reassignment request letter, one must take a good look at the current situation and assess where they are starting from. This first step is crucial as it forms the foundation of their entire argument.

They should think about why they want to switch departments, what skills new role will offer them and which of those transferable skills they possess. Being informed and knowing how to present that information in a manner that argues logically for change can make all the difference when requesting a reassignment.

It's important to balance the needs of the company with your skills and values when writing a reassignment request letter.

Writing a successful reassignment request letter requires careful consideration of your current skills and values and how they can best fulfill the needs of the company. Carefully assess your own abilities and use that knowledge to craft a compelling argument for why you are an ideal candidate for the new position.

Showcase how you’ve already succeeded in similar roles and explain how those competencies will benefit your new role. Maintain an honest, yet professional tone throughout the letter, highlighting not just what you bring to the table but why you feel strongly about making the switch, so that management is likely to view you favorably.

Crafting the perfect reassignment request letter may require multiple drafts, but through patience and determination, you can ensure that it pays off.

What is a reassignment request letter?

A reassignment request letter should include details about the individual's current position, why they are interested in making a change, and what skills and qualifications they possess that would make them suitable for the new role.

Additionally, it should provide information on any further education or training that has been completed since the last position held.

What are the benefits of writing a reassignment request letter?

Writing a reassignment request letter can be beneficial for both employees and employers alike.

For employees, it's a great way to demonstrate their initiative and commitment towards furthering their career within the same organization. It also allows them to make a strong case as to why they would be the ideal candidate for the role they are requesting by outlining relevant experience, skills, and qualifications as well as any additional training or education that has been completed since their last role held.

For employers, receiving a well-written reassignment request letter can help save time and money by allowing them to identify potential candidates before having to go through the recruiting process externally while gaining insight into what kind of roles their employees are interested in pursuing which can help with future workforce needs planning.

What tips should one keep in mind when crafting an effective reassignment request letter?

When crafting an effective reassignment request letter there are several key points to keep in mind including being clear and concise about your goals, outlining your experience, qualifications, and any additional education or training you’ve received, expressing your enthusiasm towards the new role, demonstrating your professional commitment, ensuring proper grammar and spelling, double checking all facts included, being courteous with language used, avoiding any personal comments or complaints about current positions, avoiding lengthy explanations, providing contact information if desired, including supporting documents such as resumes/CVs if necessary, as well as sending multiple copies of your application if requested by the employer.

How do I make sure my reassignment request letter is professional?

To ensure your reassignment request letter is professional, you should make sure to clearly state your purpose for writing the letter, provide evidence to support your request, use a formal writing style, proofread the letter for any typos or grammatical errors, and include a formal closing.

What information should I include in my reassignment request letter?

In your reassignment request letter, you should include your name, current job title and position, and the reasons for your request. Additionally, you should provide details about the position you wish to reassign to, such as the job title and duties. If you have any special qualifications or experience that would make you a good fit for the position, be sure to include those as well. Finally, provide your contact information so that your request can be followed up on.

How should I address my reassignment request letter?

You should address your reassignment request letter to the appropriate person at your company, such as your supervisor or Human Resources department. Be sure to include your name and employee identification number in the letter.

What are the key elements to include in a reassignment letter?

Key Elements in Reassignment Letter Introduction and Purpose A reassignment letter must begin with a clear statement of its purpose, including the reasons for reassigning the employee, which may include a change in department, role, or location. This introduction sets the tone and helps the recipient understand the intention of the letter. Details of the New Assignment The letter should provide specific details about the new assignment, including the employee's new role, responsibilities, department, and supervisor. This information allows the employee to understand what is expected of them in the new position. Effective Date and Transition Period An essential element in a reassignment letter is the effective date for the change to take place. It should also outline any transition period or training needed to help the employee adjust to their new role. Reasons for Reassignment While not always necessary, providing reasons for the reassignment can help the employee understand the organization's needs and their place within it. These reasons may include organizational restructuring, the employee's skills or expertise, or other changes in the company's priorities. Impact on Compensation and Benefits If the reassignment has any impact on the employee's compensation or benefits, these changes should be clearly outlined in the letter. This includes any increase or decrease in salary and adjustments to bonus or stock options, as well as any other benefits affected by the change. Outline of Next Steps Finally, a reassignment letter should provide guidance on the next steps that the employee should take to transition into their new role. This may include contacting their new supervisor, completing required paperwork, or attending a training session. By incorporating these key elements into a reassignment letter, employers can effectively communicate important information to employees and guide them through the transition process.

How can one effectively convey their reasons for requesting a transfer in a reassignment letter?

Identifying the Rationale for Transfer Requests To effectively convey reasons for requesting a transfer in a reassignment letter, the writer must first identify their rationale for seeking a change in position or location. This could include personal or professional motives, such as career growth, family circumstances, or work-life balance concerns. Utilizing Clear and Concise Language In presenting their case for a transfer, the writer should utilize clear and concise language to express their reasons. Avoiding jargon and using direct, simple sentences will make it easier for the reader to understand and support their request. Highlighting Previous Contributions and Achievements The reassignment letter should highlight the writer's past contributions and achievements in their current role. They must demonstrate their value to the organization and potential positive impact in the new position or location. Outlining the Benefits to the Organization It is crucial for the writer to emphasize the benefits their transfer will bring to the organization. They should provide evidence that indicates how their skills, experience, and qualifications will be an asset in the proposed new role or location. Addressing Potential Concerns Anticipating and addressing potential concerns that may arise from the writer's transfer request is essential. They must express their willingness to cooperate in the transition process, ensuring minimal disruption to the organization and their colleagues. Maintaining a Professional Tone Throughout the letter, the writer must maintain a professional tone that demonstrates their respect for the organization's policies and decision-makers. Avoiding emotive language or negative statements about the current role or location will contribute to creating a positive impression on the reader. Concluding with a Call to Action To conclude the reassignment letter, the writer should include a clear call to action, such as requesting a meeting to discuss their transfer proposal. Providing a time frame for a possible response and expressing gratitude for the reader's consideration will further emphasize the writer's professionalism and commitment to the organization.

Which factors might influence the success of a reassignment request letter?

Factors Influencing Reassignment Request Letter Success Effective Communication One factor contributing to the success of a reassignment request letter is the effective communication of the reasons for the request. Clearly explaining the rationale behind the desire for reassignment enables the recipient to better understand and evaluate the writer's circumstances and potential benefits from the change. Relevance and Persuasiveness Another factor is the relevance of the reasons given, as well as the persuasiveness of the presented arguments. The writer should offer evidence that supports their claims and show a strong case for the advantages to both parties. Well-founded reasons increase the probability of a successful request. Timing and Circumstances The success of a reassignment request letter may also depend on the timing and current circumstances within the organization. For instance, if there is a pressing need for personnel in the desired department, the management might be more open to considering the request. Conversely, if the current department is already understaffed, the request may face some resistance. Professionalism and Tone The tone and professionalism in the letter also play a significant role. Demonstrating respect and courtesy toward the recipient fosters a positive response. Moreover, adhering to formal language conventions and following an appropriate structure helps convey the seriousness of the request. Personal and Professional Reputation An individual's internal reputation within the organization can also influence the outcome of a reassignment request. Individuals with a strong performance history and positive working relationships are more likely to encounter favorable reactions from superiors. These employees' assertions may carry more weight in the decision-making process. Flexibility and Willingness to Negotiate Lastly, displaying flexibility and a willingness to negotiate or compromise can contribute to achieving a positive outcome. By offering alternative solutions or demonstrating openness for further discussion, the employee signals their motivation for a mutually beneficial arrangement. This willingness can engender goodwill and lead to greater success in attaining the desired reassignment.

How do you write a reassignment letter?

Understanding the Purpose of a Reassignment Letter A reassignment letter is a formal document requesting a change in one's job responsibilities or role within an organization. It serves as an effective means to communicate the rationale for the desired change and the anticipated benefits for both the individual and the organization. Planning and Structuring the Letter Before writing a reassignment letter, it is crucial to have a clear understanding of the desired role and the reasons for the requested change. Conduct research and gather relevant information about the new position, job requirements, and potential opportunities for professional growth. Begin with a Clear Introduction The reassignment letter should start with a clear introduction that briefly explains the purpose of the letter. This may include mentioning the current role, the desired role, and the intent behind the request. Provide a Detailed Rationale The main body of the letter should provide a detailed rationale for the reassignment request. This may include discussing the individual's qualifications, skills, and achievements that make them well-suited for the new role. Additionally, present any relevant personal circumstances, such as a need for better work-life balance, that may factor into the decision. Highlight the Benefits for the Organization To strengthen the request, highlight the potential benefits that the organization will gain from the reassignment. Emphasize the individual's ability to contribute in the new role and how the change will enhance their job performance, productivity, and overall impact on the organization. Propose a Transition Plan To demonstrate consideration for the organization's needs and ease any potential disruption, propose a transition plan that outlines the steps to ensure a smooth handover of current responsibilities. This may include recommending a suitable replacement, providing adequate notice, and offering to provide training and support during the transition period. Conclude with a Courteous Request Conclude the reassignment letter with a courteous request for the organization to consider the individual's proposal. Express gratitude for the opportunity to grow professionally within the company, and emphasize the individual's commitment to maintaining a strong working relationship. In summary, writing a reassignment letter requires careful planning and structuring to present a persuasive argument for the requested change. By clearly communicating the rationale for the reassignment, highlighting the benefits for the organization, and proposing a transition plan, an individual can craft an effective letter that enhances their chances of approval.

What are three things you need to do when writing a letter of request?

Understanding the Purpose The first step in writing a letter of request is to comprehend its purpose. This involves identifying the need for a formal request and ensuring that the objective is clear and feasible. By evaluating the requirements and reasoning behind the request, the writer can develop a solid foundation for building an effective and persuasive letter. Crafting the Content Next, the writer must focus on crafting the content of the letter. This includes structuring the letter in a formal and organized manner, ensuring that the message is concise and clear. It is essential to provide specific and detailed information pertaining to the request, such as the desired outcome, relevant dates or deadlines, and any additional requirements or stipulations. Additionally, it is important to maintain a professional and respectful tone, which adds credibility and supports the overall persuasiveness of the letter. Providing Supporting Documentation Lastly, if applicable, it is crucial to offer any necessary supporting documentation that may strengthen and validate the request. This can include financial records, official forms or documents, or references from relevant individuals or institutions. By corroborating the information provided in the letter and showcasing a strong case for the request, the writer demonstrates their thoroughness and commitment to the cause, thus increasing the likelihood of a favorable response. In conclusion, writing a successful letter of request requires a clear understanding of its purpose, crafting concise and persuasive content, and providing any relevant supporting documentation. By following these guidelines, one can develop a compelling letter that effectively communicates their needs and increases the chances of receiving a positive outcome.

What information would you include in a letter of request?

Introduction A letter of request is an essential tool for individuals and organizations to formally ask for information, assistance, or other resources from someone or an institution. To ensure the effectiveness and clarity of the message, certain information must be included when drafting such a letter. Purpose and Context Start by clearly stating the purpose of your letter. Explain the reason behind the request and provide relevant background information to help the recipient understand the nature of the request. Recipient's Information Include the recipient's name, title, and organization. It is crucial to address the person you are requesting from appropriately, as this demonstrates respect and shows you have taken the time to identify the correct contact person. Salutation and Greeting Begin the letter with a polite and professional salutation. Use the recipient's title and last name (e.g. 'Dear Mr. Smith') to show formality and respect. If the recipient's name is unknown, use a general salutation like 'Dear Sir/Madam.' Specific Requests and Details State your request or desired outcome precisely and concisely. Make sure to outline any relevant details, including timeframes, associated costs, or any other factors that may impact the request. Being specific can help the recipient understand exactly what you are asking for and why you need it. Rationale and Benefits Explain the reasoning behind your request and emphasize the benefits. This can be particularly compelling if it demonstrates how the assistance will make a significant difference or impact on the requester's work or a particular project. Relevant Attachments If providing additional documents or supplementary materials can help support your request, mention their inclusion in the letter. Referring to these materials can help the recipient have a broader understanding of the request, and reduces the need to repeat data or facts already provided elsewhere. Gratitude and Closing End the letter by expressing gratitude and appreciation for the recipient’s time and consideration. Reiterate the importance of their support, and assure them that any help they provide will be recognized and valued. Signature and Contact Information Sign the letter with a complimentary close, such as 'Sincerely' or 'Regards,' followed by your signature or typed full name, title, organization, and contact information. Providing your contact details ensures the recipient can easily reach out if they require further information or clarification. Conclusion In summary, a well-drafted letter of request should include a clear statement of purpose, acknowledgement of the recipient, professional salutation, specific request details, rationale, mention of relevant attachments, expression of gratitude, and contact information. Including all this information can ensure your letter receives the attention it requires and increases the likelihood of a positive response.

Pia Prebensen is a personal growth expert who helps people identify and overcome their limiting beliefs. She has been featured in various online and print publications, including Elite Daily and The Huffington Post.

Born and raised in Denmark, Pia has always been fascinated by human behavior and the inner workings of the mind.

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Letter Templates

Transfer Department Letter of Intent (5 Samples)

A transfer department letter of intent for the transfer of department is a formal letter of request letter written by an employee to their employer requesting to be transferred to another department in the same organization.

The letter is usually written when the employee is unhappy at their current position or looking to move to another location and would like to continue working with the organization in a different location/branch.

However, if the employee is requesting a transfer when they are bound to an agreement, they may be required to offer a financial offering to get out such agreements. Transfer department letter of intent is usually meant to inform and persuade the employer why they should consider transferring the employee, and at the same time highlight, the benefits they both stand to get should the transfer be approved and showcase what the employee has accomplished so far to deserve to the transferred to a new department or location.

Download Free Templates

Download free transfer department letter of intent templates here. These templates can be customized as per needs:

Writing a Department Transfer Letter of Intent

Knowing how to craft a great department transfer letter of intent can go a long way in convincing the employer to process the transfer. As such, it is important to know what to include, the format to use, and the tone to help you convey your message to the employer and appeal to their conscience.

Here is how a transfer department letter of intent should be crafted:

Include your contact information

Write your full address on the top left-hand side and include your full name, street address, city, state, and zip code. This information is important as it will help the employer know whom the letter is from and where they should forward their response.

After writing your contact information, skip a line and include the date of writing the department transfer letter of intent. The date will come in handy, especially in time-bound transfers. However, if you will be sending the letter via email, you can skip the date as it will be automatically included in the email.

Recipients information

The next thing to include is the recipient’s information. Skip a line after including the date and place the recipient’s full address, i.e., the company name, recipient’s name and title, and the mailing address.

Skip a line after including the recipient’s information and insert the greeting. Since the letter is formal , ensure that you use a professional greeting such as “Dear [recipient’s last name] or “To whom it may concern.”

Body of the letter

In most standard letters, the body of the letter usually has three paragraphs, i.e., the introduction, the second paragraph- the explanation, and the last paragraph- the conclusion.

The introduction of your letter of intent for department transfer should explain to the recipient your reason for writing the letter. Ensure that your introduction is captivating enough and is straight to the point. The recipient should be able to understand by just reading the introduction what the letter is all about.

For Example:

I, Rachael Smith, am formally writing to request that I be transferred from my current position as Content Editor to the Chief Editor position. My request to be transferred within the department is because of my increased knowledge and skill set gained as the Content Editor.

In the second paragraph , provide specific details about your request to be transferred to another department. Ensure that your reasons are compelling enough to convince the employer that granting you such a transfer will be the best thing to do and that such a transfer will benefit their organization. Also, mention the duration you’ve served in your current position and what you’ve been able to do during that duration.

I have worked with ABC editorial for over 7 years now, and working as the content editor has been very rewarding, and I appreciate the experience I have gained. I believe that a transfer would be beneficial to the company as the new position is well suited for my level of expertise.

The last paragraph of the transfer department letter of intent should reiterate the reason why you are writing the letter and consequently thank the employer for reviewing your transfer request. If appropriate, it can also ask them for a written response or for the opportunity to arrange a meeting to discuss your transfer request further.

Thank you for considering my request. I am really looking forward to continuing my growth with this organization. Feel free to contact me anytime to set up a meeting to discuss this further. Sincerely, [Signature] [Your name]  [Email address] [Phone number]

Transfer Department Letter of Intent Template

LETTER OF INTENT TO TRANSFER DEPARTMENT

__ [Your Name]

___ [Address]

___ [City, state, Zip Code]

___ [Email]

____ [Date]

____ [Recipient’s name]

____ [Address]

____ [City, State, Zip Code]

Dear ___ [Recipient’s name]

I, ______ [Your name], am formally requesting to be transferred from my current position as _____ [Position] to the position of _ [Position within the same department]. My request to transfer within the department is due to __ [Mention reasons why you are requesting the transfer]

My time working as ___ [Current position] has been extremely rewarding, and I am really appreciative of the experience that I have gained thus far. I sincerely believe that the transfer will benefit the company greatly as my skills and experiences are well suited for the new position.

Thank you for considering my request. I am really looking forward to continuing my growth with this organization. Kindly feel free to contact me anytime to set up a meeting to discuss this further.

_ [Signature]

_ [Your name]

_ [Email address]

__ [Phone number]

Transfer Department Letter of Intent Sample

Michael Stephens

Camano St. Paris

233 Ring View, Paris

April 10, 2021

Kevin Rockwood

Sales Manager

233 Valley, Paris

Dear Mr. Rockwood,

I, Michael Stephens, am formally writing to request that I be transferred from my current position as The Sales and Marketing Team Leader to the Sales and Marketing Coordinator position. My request to be transferred within the department is because of my increased knowledge and skill set gained as a team leader. As a Team Leader, I have been able to benefit the organization by increasing sales margins, ensuring controlled competition between teams, and creating interpersonal relationships between the staff and team members.

Working as the sales and marketing team leader has been very rewarding, and I appreciate the experience I have gained. I believe that a transfer would be beneficial to the company as the new position is well suited for my level of expertise.

Thank you for considering my request. I am really looking forward to continuing my growth with this organization. Please feel free to contact me anytime for more information regarding my interest in the position.

Frequently Asked Questions

Is a letter of intent a job offer.

Depending on whom the letter is from, the letter of intent can either be a job offer or not. If it is from the employer, then the letter of intent can be treated as a job offer. the other hand, if the letter is from an employee, then it cannot be considered a job offer since the employee is the one requesting to be given a job with a given institution.

Should a letter of intent for department transfer be double spaced?

No, a letter of intent for department transfer should not be double spaced. Rather, it should be single-spaced, and one should leave a space between each paragraph.

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How to Write a Job Transfer Request With an Example

Why You May Need to Transfer

Transfers vs. internal applications.

• How to Write a Job Transfer Request

What to Include in a Transfer Request

Job transfer request email example.

Are you looking to  transfer to another job within your company ? What's the best way to ask for a transfer? What should you include in your request, and how can you get a transfer approved?

Read on for common reasons why employees want to transfer and advice on how to write a letter requesting a job transfer. Plus, see a sample job transfer request letter, which you can use for inspiration while writing your own. 

There are several reasons why you may need to write a job transfer request letter. Perhaps you are looking for a new role, with additional challenges and responsibilities. Or maybe you are eager to relocate for personal reasons, such as a spouse's job move, an educational opportunity, or a family illness. 

Ideally, your company will be actively trying to fill a position. In that situation, your transfer is more like an  internal application  than a personal request. If you're interested in the same job you have now in a different location, the process may be simple.

If you are instead asking to relocate to a location or department that doesn't have an open position, your job transfer may be more complicated. 

Check with your employer's human resources department for guidance on how to request a transfer. You may need to fill out a formal application or a form requesting a transfer.  

How to Write a Job Transfer Request Letter

Analyze the situation.

In any case, the first step in writing a successful job transfer request letter is to analyze the situation and know where you are starting from:

• What are the benefits to your employer of allowing you to transfer roles or locations?
• Why do you want to transfer?
• What's the timing?
• Is there a job listed?

Thinking through all these questions will help you set the tone for your letter and make a persuasive case for why your request for a transfer should be accepted. 

Show What You Have to Offer

The key to writing an effective job transfer request is to balance your skills and assets with the needs of the company.

Play up the angles that are open to you, but be careful not to come off as presumptuous or arrogant. It's important to be viewed as a valuable company asset rather than someone asking for a favor.

Here is the information to include in your letter: 

• Why you're writing:  Begin the letter by stating the reason you're writing. Be specific: If you have a set timeline for when you want or need to make a job transfer, include that information.
• Your background with the company:  Provide some information on your work at the company as well, including basics such as your job title, department, how long you've been employed by the company, and any major accomplishments you've had in your role. 
• Reason for transfer request:  While you do not have to share a ton of details, it's a good idea to write a sentence on why you want the job transfer. For instance, "I need to relocate due to family circumstances" or "I'm eager to increase my responsibilities and take advantage of my programming background with this new role." 
• Make your case:  Share why this transfer makes sense, remembering to keep the focus on your employer and how this transfer will benefit the company. 

Here's an example of a letter or email message used to apply for a transfer to another position at the company where you work. Download the job transfer request letter template (compatible with Google Docs and Word Online) to use as a starting point for your own request.

Job Transfer Request Letter Example (Text Version)

Subject:   Application for Assistant Manager

Dear Ms. Lee,

I was very interested when I saw the posting for the position of Assistant Manager. I would like to respectfully submit my resume for your consideration.

I believe that my experience here at ABC Company makes me an excellent candidate for the position. I have been with the company for 5 years, and have worked in several different capacities (List). The skills I have gained in these positions over the years, and my intimate knowledge of the systems and procedures at ABC, I believe, will be a unique asset in the position of Assistant Manager.

The work environment at ABC is exciting and challenging to me, and I believe that I have made many valuable contributions to the (List Name(s) of) Department(s). (If applicable, list accomplishments). I have learned a lot from the people I have had the pleasure of working with, and look forward to growing in my professional career here.

Thank you for your time and consideration for this position. I look forward to hearing from you.

Albert Jones Customer Relations albert.jones@email.com 555-555-5555

SHRM. " Transfer: Internal Transfer/Reassignment Request ." Accessed Sept. 15, 2021.

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If you’re looking to relocate or want new responsibilities in a new location, filling out an application for transfer by writing a transfer letter is the best way to start that process. When writing a transfer request letter state your desire to transfer, and explain why this change would benefit both you and your employer.

In this article, we will go over how to write a transfer request letter and email as well as provide a template and example letter at the end to aid in your writing process.

Key Takeaways:

A transfer request letter is a document you write asking to move to another position or location within the same organization.

Two of the most common reasons for writing a letter requesting a transfer are wanting a different role and wanting to stay at the company even though you’re relocating.

Explain what transfer you want, why you want to transfer, and why it would benefit the company.

What is a transfer request letter?

How to write a transfer request letter and email, transfer request emails formatting differences, transfer letter and email example, request letter for transfer template, tips for writing a transfer request letter, job transfer letter faq.

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A transfer request letter, or transferring letter, is an official document written by an organization’s employee requesting to be placed in a position at another office location within the same organization.

Transferring is usually discussed early on with a supervisor . You want to make sure that the company is informed about your plans so that, by the time you send your formal transfer request letter, they have been expecting it.

Employees typically address these letters to their supervisors or their human resources departments . The letters contain information on the employee’s request and reasons why the recipient should grant this request.

Employees write transfer request letters for varying reasons. Some include:

A need for new, more advanced roles, especially after company mergers and acquisitions.

Relocation, but still looking to work within the same organization.

A need for a lighter workload for health-related issues.

Issues with a boss or coworker.

Many organizations are excited to do what they can to retain current employees, and transferring is a realistic option for many.

In a perfect scenario, your organization will have an open spot to fill in the location you are moving to. In these scenarios, there may even be a separate internal application process. Transferring to locations that do not have open positions within your qualifications is more difficult, but not impossible. Especially if you have a compelling letter.

When writing your transfer request letter or email, you should start with a greeting with your name followed by “dear”, followed by the reason you are writing. Below are more detailed steps for the different parts of a transfer request letter or email.

Header and greeting. If you are sending in a physical letter, the first thing that is going to appear on this letter will be your full contact information , as well as the name of your recipient and the address of your workplace.

After this will be the word “Dear,” followed by either “Mr./Ms./Mx.” and the recipient’s last name, or the recipient’s first name if you have a friendlier relationship.

The reason you are writing. After your greeting, you will begin your letter with a statement on your desire to transfer, and the position and/or location you would like to transfer to. You should also describe briefly why you are looking to transfer to a new position .

Supporting evidence. Similar to a cover letter but a bit less involved, you will want to use the body of the transfer letter to give supporting information on why your transfer is a good idea.

Detail your experience with and dedication to this particular company, and present some compelling examples of what you would bring to the table along with your key accomplishments.

Conclusion. Be sure to close your letter with gratitude. You should thank the reader for their time, and you may also want to consider expressing gratitude for the great team you have worked with and the experiences you have had . Include a complimentary closing such as “sincerely,” or “regards,” to professionally end the letter.

Additional Documents. Mention any additional documents and be sure to attach them with the letter. This will include an up-to-date resume and any other documents you would like to have considered in your transfer decision.

When writing a transfer request email, you don’t want to use the same format as transfer letter format. To do this you want to use a relevant subject instead of a formal header. Those are just some of the differences when it comes to writing a transfer request email. Below are some of the other differences you should keep in mind.

Do not include a formal header. Emails have distinct formatting differences from physical letters. Though letters contain your contact information and the information of the receiver at the beginning, emails do not. Instead, just begin your email with a formal greeting.

Use a relevant subject line. The subject line of your email should give a brief description of what the letter is, for ease of organization. So, in this case, your subject line should indicate that this is a transfer request letter. You may also want to include your full name in the subject line.

Keep it professional. Even though you likely know the recipient of your letter well, you will still want to keep the email relatively formal. Remember that this is a statement of your desire to land a new job , and you need to present your best most professional self. Always use the correct formatting of greeting and closing, follow a clear objective, and proofread.

Put contact information at the bottom. After your signature, include all relevant contact information so that any recipient will be able to easily reach out to you and respond to your request. Include your email address, phone number, and any other way you would like to be contacted.

To help you write your transfer request, below are examples of a transfer request letter and email. Remember to tailor the letters to fit your specific needs.

Transfer Letter Request Example

Melissa Cook 8127 Bevel Rd. Carbondale, Pennsylvania 18407 624-789-8776 [email protected] April 11, 2021 Benjamin Snyder Marketing Director UBX 241 Cherry St. Scranton, Pennsylvania 18447 Dear Mr. Snyder, I am writing to formally request consideration for a transfer from my current role as digital marketing manager at UBX to marketing specialist at the Indianapolis, Indiana office of UBX. I am requesting this transfer because I am currently in the process of moving to Indianapolis to be closer to family. I have greatly appreciated my time working for UBX, and I have been able to grow my digital marketing skillset and make incredible connections at the Scranton office. I am excited to see how I can use my verbal and visual communication skills at the Indianapolis office to help achieve marketing and growth goals. I also believe this new role would allow me to continue growing and advancing in strategic communications planning. I have enjoyed my time at the Scranton UBX office and would love to continue helping UBX achieve its goals. I have attached my updated resume and portfolio for your consideration. Please do not hesitate to contact me with any questions. Thank you for your time. Sincerely, Melissa Cook

Subject line: Emily Johnson transfer request Dear Mr. Peters, I hope this email finds you well. I am writing to formally request a transfer within XYZ Company to the San Diego location. After careful consideration and reflection, I believe that a transfer would be mutually beneficial for both the company and my professional growth. I have thoroughly enjoyed my time working at the Chicago location. The knowledge and experiences I have gained have been invaluable and I am grateful for the opportunities provided. However, I have recently identified a strong interest and passion for the San Diego location and firmly believe that a transfer would allow me to contribute my skills and expertise more effectively. I would be more than happy to discuss this transfer request further and provide any additional information or clarification you may require. Thank you for considering my transfer request. Sincerely, Emily Johnson

[Your full name] [Your home address] [Your phone number] [Your email address] [Date the letter was sent] [Full name of recipient] [Recipient’s job title] [Organization name] [Organization address] Dear [recipient’s name], I am writing to formally request consideration for a transfer from my current role as [your current position] at [organization name] to [position you would like to transfer to] at the [city and state or just city of office you would like to transfer to] office of [organization name]. I am requesting this transfer because [reason you are wanting to transfer/reason you are moving]. I have greatly appreciated my time working for [organization name], and I have been able to grow my [skill type] skill set and make incredible connections at the [city of current work office] office. I am excited to see how I can use my [skill type] skills at the [city of office you would like to transfer to] office to help achieve [goals you would help achieve]. I also believe this new role would allow me to continue growing and advancing in [skill type]. I have enjoyed my time at the [city of current work office] office and would love to continue helping [organization name] achieve their goals. I have attached my updated resume and portfolio for your consideration. Please do not hesitate to contact me with any questions. Thank you for your time. Sincerely, [your full name]

When writing a transfer request letter or email, be sure you do your research about know why you want to transfer. Below are additional tips you need to keep in mind when writing a transfer request letter or email.

Do your research and organize your plan. Think about why you are moving or wanting to transfer, and consider the timeline of this decision.

This is especially important if there is no job currently open and available for you to transfer to, you may need to think extra hard about this. Getting these facts and details sorted out will help you compellingly build your letter.

Consider why your employer would want to agree to this transfer. If you are a valuable member of their team, you will want to consider what possible benefits it may bring to them. You want to make a compelling argument why they would want to let you go.

A job transfer request letter is very similar to writing a cover letter. They are serving the same basic function, so write them in a similar fashion.

Use your established rapport to your advantage. You shouldn’t assume that you are guaranteed a transfer because you already work at the company, but keep in mind that you still need to be convincing and courteous. Consider the needs of this company and how you have been able to most effectively utilize your skills to meet these needs.

How do I request a transfer?

You request a transfer by writing a transfer request letter to your employer. To write a convincing and professional transfer request letter, you’ll need to do some research first.

What are good reasons for a transfer request?

Some good reasons for a transfer request are:

You’re relocating but want to stay with the company.

You have a desire to move to a different role.

You dislike your boss or team but want to stay with the company.

How do I write a transfer letter due to family reasons?

To write a transfer letter due to family reasons, you’ll want to be as open and honest as possible without going into too much detail, and you’ll need to make your case for why the transfer would benefit the company.

What are the types of employee transfers?

The types of employee transfers are lateral transfers, voluntary transfers, and involuntary transfers. There are a plethora of other more specific types of transfers, but these are the major three.

How do I accept a transfer letter?

To accept a transfer letter, you’ll write a letter to your employee in return. This letter will explain that their request has been approved and the details of their transfer.

How do you professionally request a transfer?

Writing a transfer request letter or email is how you professionally request a transfer. You should state the reason you are writing and provide information and supporting evidence as to why you want to transfer.

The Washington Post – How to Talk to Your Boss About Wanting to Transfer Offices

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Kate is a graduate of Brigham Young University, where she completed a degree in Comparative Literature with a minor in Mathematics. She lives in the Pacific Northwest and enjoys hiking and reading.

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WTO / Letters and Emails / Transfer Department/Job Letter of Intent Examples

Transfer Department/Job Letter of Intent Examples

The transfer department/ job letter of intent is an official request written by an employee addressed to management to ask for a transfer to a different department within the organization.

There are several reasons why one may need to write this letter. However, the delivery of these letters is typical in the following situations:

• Where the employee is unhappy/unsatisfied with their current job position or department and would like to be given a new role with additional responsibilities and challenges
• The employee anticipates moving to a new residential area and would like to continue working with the organization in a different branch/location.

Free Templates

Considerable Factors

It is important to note that, given that the employee is already bound to an employment agreement, it may take the employee a financial offer to terminate the contract. The job transfer letter of intent has to be persuasive and informative. It has to highlight to the employer why a job transfer would be beneficial for the business and what the employee has accomplished thus far to deserve a job transfer to a new location or department.

When writing a letter of intent, one has to brilliantly craft the letter to be persuasive and informative. To achieve this, one has to analyze their situation and know where to start first.

As you write the letter, consider answering questions such as:

• How will the employer benefit from allowing you to transfer roles or locations within the organization?
•  Why do you want to transfer?
• What is the timing?
• Is there a job listing?

Thinking through these questions helps you set the tone for the letter and make a persuasive case for why your request for a transfer should be approved.

Secondly, you must show your employer what you have to offer if they allow you to transfer to a new position or department within the organization by balancing your skills and assets with the company’s needs. Play up the open angles, but be keen not to come off as arrogant or presumptuous. You will want to be viewed as a valuable asset in the company’s day-to-day processes, but not as someone asking for a favor.

If you figure out how to include these two critical things in your job transfer letter, you are sure that management will have your transfer approved.

Professional Samples

Here are template and example of a letter message used to request a transfer to another job location due to the employee’s anticipation of relocating to a new place.

Transfer Department Letter of Intent Template

[Your Name] [Company Name] [Address] [Date]

[Receiver’s Name] [Recipient’s Job title/position] [Company Name] [Address]

Dear [Recipient’s Surname]

I, __ [Your Legal Name], am officially requesting that I be transferred from my current position as the______________ [Write your current job title] to the position of a __ [write the position you intend to transfer to]. The reason for asking for a transfer is because of _ [Mention your reason(s)].

I have been working at my current position for____________ [Number of years you’ve worked], and so far, I have benefitted the company in the following ways during my tenure_______________ [List the ways you’ve been beneficial to the company].

My time working with ___ [company name] has been enriching to me, and I acknowledge and appreciate the experience I have gained so far. I am truly convinced that a transfer would benefit the company greatly as the new role befits my newly acquired skill set and would enable me to continue developing my career as an employee of this organisation.

Thank you for considering my application. I’m looking forward to advancing my career in _ [write the company name]. Should you require more information from me, Kindly contact me via email at _____ [provide your email address].

Sincerely, ___ [signature] ___ [Name]

Transfer letter of intent due to relocation Sample

Dear Mr. Thomas Harrison,

I hope this letter finds you well. I am writing to formally request a transfer from my current position at the San Francisco branch to a more suitable location, in light of recent changes in my personal circumstances.

As of May 1, 20XX, I will be relocating to Seattle, Washington, due to my spouse’s new job opportunity in the area. This move makes it challenging for me to continue working effectively at the San Francisco branch.

I am keen on continuing my journey with Zenith Technologies and contributing to our shared goals. Hence, I am requesting a transfer to the Seattle Downtown Branch of Zenith Technologies. I believe that my experience as a Senior Project Manager and my familiarity with our company’s culture and processes will allow me to quickly adapt to the new team and continue delivering high-quality work.

I have thoroughly enjoyed my time at the San Francisco branch and have learned a great deal, thanks to the supportive and dynamic environment here. I am committed to ensuring a smooth transition, should my transfer request be approved. I am willing to assist in any way necessary during this transition period, including training my replacement or transferring ongoing projects to other team members.

I understand that such a request involves considerable coordination and adjustments, and I am ready to provide any additional information or documentation that may be required. I would greatly appreciate your support in facilitating this transfer and would be more than happy to discuss this matter further at your earliest convenience.

Thank you very much for considering my request. I look forward to your positive response and am hopeful for a continued fruitful association with Zenith Technologies at the Seattle Downtown Branch.

Jessica Miller

Senior Project Manager

[email protected]

Key takeaways

The sample letter is a useful guide for individuals seeking to write a formal request for a job transfer due to personal circumstances. Here are key aspects that contribute to its effectiveness:

• The letter maintains a professional and respectful tone throughout. It is well-structured, with a clear introduction, body, and conclusion, making it easy to read and understand.
• The reason for the transfer request is stated upfront, providing immediate context to the recipient. This clarity ensures the reader understands the purpose of the letter from the beginning.
• The writer explains their situation (relocation due to a spouse’s job) clearly and concisely. This context is essential, as it justifies the need for the transfer without delving into unnecessary details.
• By expressing a desire to continue working with the company and contributing to its goals, the writer demonstrates loyalty and a commitment to their job. This is important in showing that the request is not due to dissatisfaction but to unavoidable personal changes.
• Mentioning their role and experience helps remind the recipient of their qualifications and the value they bring to the company. This can aid in making a case for why their transfer would be beneficial to the new branch.
• Offering to assist in the transition process, including training a replacement, shows a sense of responsibility and awareness of the potential impact on the company.
• Recognizing that the request requires coordination and expressing willingness to provide further information demonstrates understanding and respect for the company’s procedures.
• The letter ends on a positive note, expressing gratitude and hope for a favorable response, which is key to maintaining good relations with the recipient.

Overall, this letter serves as an effective example for someone needing to request a job transfer due to personal reasons. 

Regardless of your reasons for wanting the company to transfer you to another department or position, you have to master the art of writing a well-crafted job transfer letter of intent. Most importantly, you have to know why you are writing the letter in the first place, know your background with the company, provide a valid reason for the transfer request, and finally know how to make your case while focusing on what the employer has to gain from your transfer.

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Template for letter of reassignment or transfer

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How to Write a Reassignment Letter

Sometimes in your academic and career life an assignment is given to you that may not be ideal for your strengths. One of the most important aspects of personal and career development is acknowledging your weaknesses and knowing when to back down on an assignment. While the exact process for requesting reassignment may vary depending on the regulations of your company or educational institution, typically the first step in being reassigned is to write a reassignment letter to your superiors.

Write the reasons why you are requesting reassignment on a notepad. Prior to writing the actual letter, having a clear picture as to why you wish to be reassigned ensures the letter is concise and the reader understands this request.

Review the reasons for reassignment listed in Step 1. Select the top three reasons, which should be professional and clear. Sometimes you're not requesting reassignment because you can’t fulfill the job requirements, but rather because of social issues. If this is the case, do not call out any person(s) within the letter, but explain how these issues impact your ability to perform your duties to the expected level.

Open a computer word processor program, and on the first three lines place the name of the person the letter is addressed to, followed by the company and the date.

Begin the letter with a salutation such as “Dear Mr. So-and-So” or “To Whom It May Concern.”

Write the first paragraph to explain the position you were originally assigned. Describe your achievements in this position and your desired goals you have concerning the job or work.

Write the second paragraph to inform the reader the reason why you are requesting a reassignment. Keep this paragraph short and directly to the point; do not add fluff sentences. The goal of the second paragraph is to quickly inform the reader exactly why you’re requesting reassignment so he can make a swift decision. If you have another position you wish to be reassigned to, write this information and explain why you would excel at the new assignment.

Write the closing paragraph thanking the reader for her time. Make a statement of understanding, which outlines your willingness to stay in the required position, if this is true. If you are unable to continue working in this position, politely explain that if reassignment is not granted your involvement within the project may be self-terminated.

Proofread the reassignment letter. When it is error-free, send it to the appropriate person(s).

Request reassignment as quickly as possible if you feel you are unable or unwilling to continue with the project.

Do not request reassignment if the only reason is because you do not get along with a coworker. Only use this reason if the relationship is toxic and places the project in jeopardy.

Jonathan McLelland has been a professional writer since 2005. He has worked as a story writer and editor for the international sitcom, “Completing Kaden,” as well as a proposal writer for various production companies. McLelland studied communication and theater at St. Louis Community College.

School Transfer Letter Sample: Free & Effective

In this article, I’ll walk you through the step-by-step process of crafting a compelling school transfer letter, including customizable templates you can use.

Key Takeaways: Understand the Purpose: Learn the importance of a school transfer letter and its impact. Personal Experience: Gain insights from a student who successfully navigated the process. Step-by-Step Guide: Follow a comprehensive, easy-to-follow guide to craft your letter. Free Template: Utilize a ready-to-use template to streamline your writing process. Expert Tips: Benefit from practical tips to enhance your letter’s effectiveness. Real-Life Examples: Relate to experiences and examples from actual transfer requests.

Understanding the Purpose of a School Transfer Letter

Why write a transfer letter? A school transfer letter is a formal request to move from one school to another. It’s not just a formality but a chance to explain your reasons for transferring and to showcase your achievements and aspirations.

Key Components:

• Reason for Transfer: Clearly state why you’re seeking a transfer.
• Academic and Personal Achievements: Highlight your accomplishments.
• Future Goals: Describe how the new school aligns with your future plans.

My Personal Experience

The Challenge: When I decided to transfer, the biggest challenge was articulating my reasons. I wanted a school with a stronger program in my chosen field, and it was crucial to convey this effectively.

The Solution: I focused on my academic interests, extracurricular activities, and how the new school’s offerings matched my career aspirations.

Step-by-Step Guide to Writing Your Letter

• Gather Information: Research the new school’s programs and identify how they align with your goals.
• Outline Your Letter: Start with a draft, outlining your reasons, achievements, and future plans.
• Write a Compelling Introduction: Begin with a clear statement of your intent to transfer.
• Detail Your Reasons: Elaborate on why you’re seeking a transfer, being specific and honest.
• Showcase Your Achievements: Include academic and extracurricular accomplishments.
• Express Future Goals: Explain how the new school will help you achieve your aspirations.
• Conclude with Gratitude: End on a positive note, thanking the reader for considering your request.

School Transfer Letter Sample

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[Your Name] [Your Current School] [Date]

To Whom It May Concern,

I am writing to formally request a transfer from [Current School] to [New School]. I have thoroughly enjoyed my time at [Current School], but after careful consideration, I believe that transferring to [New School] aligns more closely with my academic and career objectives, particularly in [Your Area of Interest].

During my time at [Current School], I have [List Your Achievements and Activities]. These experiences have shaped my decision to pursue [Specific Goals or Interests]. I am confident that [New School] can provide me with [Specific Programs or Opportunities] that are crucial for my academic growth and career aspirations.

I am excited about the possibility of joining [New School] and am eager to contribute positively to its vibrant academic and extracurricular community. I appreciate your consideration of my request and am looking forward to the opportunity to discuss my application further.

Thank you for your time and attention.

[Your Name]

Expert Tips for a Successful Transfer Letter

• Be Concise: Keep your letter focused and to the point.
• Personalize Your Reasons: Make your reasons for transferring as personal and specific as possible.
• Proofread: Ensure your letter is free from grammatical errors and typos.
• Seek Feedback: Have a teacher or mentor review your letter before submission.

Real-Life Example

A friend of mine transferred due to a unique sports program offered at another school. He highlighted his sports achievements and how the new school’s program would help him reach his potential.

Writing a school transfer letter is a pivotal step in your educational journey. By understanding the purpose, following the guide, and using the provided template, you can craft a compelling letter that resonates with your reasons and aspirations.

Transfer Application Timeline Calculator

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Frequently Asked Questions (FAQs)

Q: What Should I Include in My School Transfer Letter?

Answer: When I wrote my school transfer letter, I focused on several key components. First, I clearly stated my personal information, like my full name and current school. 

Then, I explained my reason for transferring, which in my case, was due to a family relocation. It’s crucial to be honest and specific about your reasons. I also highlighted my academic achievements and extracurricular activities to show that I was a dedicated student. 

Finally, I expressed my interest in the new school, mentioning specific programs or aspects that attracted me. I made sure to keep the tone respectful and formal. Remember, a well-written letter can make a significant difference in the transfer process.

Q: How Can I Address Academic Challenges in My Transfer Letter?

Answer:  Addressing the academic challenges in your transfer letter can be delicate, but it’s important to be transparent. In my letter, I acknowledged a period of lower grades, explaining that it was due to a temporary health issue. 

I emphasized how I overcame these challenges, showing my resilience and dedication. I included examples of improved grades and positive feedback from teachers. 

Being open about challenges and demonstrating your commitment to improvement can actually strengthen your application. It shows that you are capable of handling adversity and are committed to academic success.

Q: Is It Necessary to Mention Extracurricular Activities in a School Transfer Letter?

Answer: Absolutely! Including extracurricular activities can greatly enhance your transfer letter. When I wrote mine, I mentioned my participation in the debate club and volunteer work at a local charity. 

This not only showcased my diverse interests and skills but also demonstrated my willingness to engage with the school community beyond academics. 

It’s important to connect these activities to how they have shaped you as a student and a person. Highlighting your extracurricular involvement can give a more holistic view of who you are and what you can contribute to the new school.

Q: How Should I Format My School Transfer Letter?

Answer: The format of your school transfer letter is almost as important as the content. I used a formal letter format, starting with my address and the date, followed by the recipient’s name and address. 

The letter was concise, not exceeding one page. I used a formal salutation, like “Dear [Recipient’s Name or Title],” and concluded with a formal closing, such as “Sincerely, [Your Name].” 

It’s essential to use a professional tone and clear, concise language. Proofreading for any grammar or spelling errors is crucial to make a good impression.

Q: Can I Discuss Personal Circumstances in My Transfer Letter?

Answer: Discussing personal circumstances can be appropriate, depending on the situation. In my transfer letter, I briefly mentioned that my family’s relocation was a primary reason for transferring. 

It’s important to be honest but also maintain professionalism. If personal circumstances significantly impact your education, like financial issues or health concerns, it’s worth mentioning them. 

However, keep the focus on how these circumstances have shaped your educational journey and your resilience. The key is to provide enough context to help the reader understand your situation without oversharing personal details.

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Employee Reassignment Letter

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