How to Share PowerPoint on Webex
Webex is a popular web conferencing and online meeting platform used by many businesses and organizations. It allows real-time collaboration by sharing screens, files, whiteboards, and more. One common use case is sharing PowerPoint presentations during online meetings and webinars on Webex.
Prerequisites
Before you share your PowerPoint deck on Webex, ensure that you have the following:
Share Entire Screen
The easiest way to share a PowerPoint on Webex is to share your entire screen. Here are the steps:
Your entire screen will now be shared with meeting participants, allowing you to naturally present the PowerPoint slides.
Share PowerPoint Application
This shares only the PowerPoint window. If you have speaker notes or other content open, participants won’t see them.
Share PowerPoint File
The file will open in Webex’s content viewer. You can then present using Webex’s slideshow tools.
Best Practices
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How to Share Content in Webex Meetings and Webinars
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Anyone in a meeting, as well as a presenter in a webinar or event, can share content. If you move an open window over the shared application, nobody can see it, but you can show your camera video over the shared application .
Share your screen
When you share your screen, everyone sees what you can see on your screen. If you have a Word document or a PowerPoint slide, or even a website or chat window open, they’ll see it.
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Share only a specific application
When you share a specific application, others can't see anything other than the shared application. For example, if you have your browser and PowerPoint open and you choose to share PowerPoint, they can't see the browser tabs you have open. But if you have several PowerPoint presentations open, you can switch between them and they'll still be shared. You can also edit slides as you share them.
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To share your video over your content, see Show your video over shared content in Webex Meetings and Webex Webinars .
Share multiple applications
You can share multiple applications without having to stop what you're currently sharing.
To share an additional app while currently sharing, click Share and then select Share Content .
Share video content
Sharing video content is slightly different from sharing any other type of content. That’s why Webex Meetings and Events has a sharing mode that’s optimized for video.
| | so that the video sound comes directly through the audio conference. |
See what you're sharing
When you’re sharing content, you want to make sure you’re sharing only what you want and that everyone in the meeting can see it. When you share your screen or an application, check what everyone else sees by opening a window that shows you what you're sharing.
While sharing, go to the tab in the meeting control bar at the top of the screen and click the down arrow.
Share a file
Share a whiteboard.
Create a whiteboard to visually share your ideas. Whiteboards shared during a meeting aren't automatically saved. Remember to save your whiteboard.
This is a Cisco product- for more information see https://cisco.com/go/webex
| Keywords | webex, webex sharing, screen sharing, how to share my screen, how to, webex meetings, webex events, share, how do i share my screen, webinars | Doc ID | 88401 |
|---|---|---|---|
| Owner | Shawn T. | Group | Cisco Webex |
| Created | 2018-12-12 14:48:29 | Updated | 2022-05-31 10:59:38 |
| Sites | Cisco Webex, DoIT Help Desk | ||
| Feedback | 1 1 | ||
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How to Record and Share a Webex Presentation in Ten Easy Steps
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- Launch a browser, navigate to umaryland.webex.com , then login to Webex using your UMBID and password, and DUO two-factor authentication.
- Find and click on the Start a Meeting button.
- Enable your microphone and camera and click, Start Meeting.
- If appropriate, launch PowerPoint and open your slide presentation.
- When ready, click the Recorder button on the bottom of your screen and begin your presentation.
- To display the PowerPoint, you must Open Powerpoint first, click the Share Content button (next to the Recorder button) and select PowerPoint.
- To stop sharing the presentation, move your pointer to the orange bar at the top of the screen wait for the tool bar to descend from the top of the screen. Select Stop Sharing.
- To Stop the Recording, click on the Recorder button again and select Stop Recording.
- To share your recording, return to the Webex Portal (umaryland.webex.com and select Recordings (on the left). Please be aware that your recording may not be immediately available. Lengthy recordings sometimes take up to 24 hours to finish “generating.”
- Locate your recording and either click the Download button to download a MP4 version of your video or click the Share button to email the recording to your selected recipients.
If you have any problems recording or distributing your presentation, the Webex Video Tutorial site can help. Go to https://help.webex.com/en-us/8bzter/Cisco-Webex-Meetings-Video-Tutorials .
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How to share a powerpoint presentation using Cisco Webex
Many of us have had to turn to running meetings virtually in recent weeks, which can be a daunting task if you are not familiar with using virtual meeting software.
Here is a quick guide on how to share a Powerpoint presentation using Webex during a virtual meeting.
Log into your Webex account, create your meeting invite and join your meeting.
Once your meeting is set up, simply click on the share screen button (below) in Webex.
This will open a pop-up screen (below) where you can select how you wish to share your presentation. In this case either via desktop or using Powerpoint directly.
This will automatically broadcast the app or desktop view you chose to share. A small orange Webex strip will be visible at the top of the screen to remind you that you are broadcasting (below).
If you hover over this strip you will find more options (including the ability to annotate your slides and use a group chat).
The large orange button is to stop broadcasting.
Sharing a Powerpoint presentation with Participoll using Webex
If you are running an interactive PowerPoint presentation with ParticiPoll, all the polling/interactive functions within your Powerpoint will function normally (below).
The audience can continue to use their mobile devices to participate with polling etc. as normal.
When sharing a Powerpoint presentation with Participoll in Webex remember the screen share feature (either desktop or via the Powerpoint app) is what you need to use to share your presentation, all ParticiPoll functionality remains the same.
Remember to test your slides before your meeting to ensure everything is working before you go live!
If you have any questions or wish to share your experiences we’d love to hear from you!
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How to Share PowerPoint on Webex (Easy ways)
In the pursuit of sustained success, businesses harness essential tools, and Webex stands as a prime example. Irrespective of size, enterprises benefit from its seamless collaboration capabilities. Within this toolkit, presentations hold vital significance, enabling effective idea communication. This article sheds light on how to share PowerPoint on Webex effortlessly.
How to Share PowerPoint on Webex
Webex is a popular online meeting and collaboration platform that allows users to share their screen, audio, and video with others. One of the features that Webex offers is the ability to share PowerPoint presentations with the participants of a meeting.
In this section, we will show you how to share PowerPoint on Webex, how to use the slide show tools, and how to stop sharing your presentation when you are done.
Sharing PowerPoint on Webex
To share entire screen:.
Step 1: Start a meeting on Webex.
Step 2: Click on Share located at the bottom of the screen.
Step 3: Click on “Microsoft PowerPoint” in the Share Content window and click Share.
Step 4: Go back to PowerPoint and start the slide show. The whole screen will be shared with the meeting participants.
To Share a Portion of the Screen:
Step 1: In your PowerPoint, go to the Slide Show tab and click on “Set Up Slide” Show.
Step 2: Select “Browsed by an individual (window)” in the Show type section and click “OK”.
Step 3: Start the Slide Show.
Step 4: Start a meeting on Webex, and click on Share at the bottom.
Step 5: Go to the Advanced tab and choose “Portion of screen”.
Step 6: A dotted green border will appear on the screen. The portion of the screen within the border will be shared with the meeting participants. Adjust the border to cover the part of the presentation that you want to present, hiding the rest. Click “Share”.
Slide Show Tools
Once your presentation is loaded and displayed in the meeting, you will see a toolbar at the top of the screen with various slide show tools. You can use these tools to control and enhance your presentation, such as:
A - Annotation: This tool enables users to create, edit, and delete annotations on slides using various shapes, colors, and text, and assign privileges to other participants.
B - Show Thumbnail: The tool displays thumbnails for each slide, allowing navigation and displaying which slide is currently being viewed by participants, by clicking on the Show Thumbnail button.
C - Go to Previous or Next Slide: Slide tools enable navigation, display current and total slides, and can be accessed using left or right arrow buttons, keyboard arrow keys, or spacebar.
D - Zoom In and Zoom Out: Zooming and adjusting slides is possible using tools like plus or minus buttons or mouse scroll wheel, allowing for a better fit and viewing experience.
E - View Menu: This tool allows you to customize your presentation's viewing options, including thumbnail, slide rotation, synchronization with participants' view, or bringing all windows to the front.
Stop Sharing PowerPoint Presentations
To stop sharing your PowerPoint presentation on Webex, follow these steps:
Step 1: Go to the Webex meeting screen.
Step 2: Click on the Cross icon “X” at the bottom right of the screen. Alternatively, you can press the “ESC” key on your keyboard.
Step 3: Your screen sharing will end and you will return to the Webex interface.
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Q1. How do I share a PowerPoint presentation without showing notes?
One possible way to share a PowerPoint presentation without showing notes in Zoom is to set up the slide show in a window instead of full screen. This will allow you to access other meeting features while sharing your presentation. Here are the steps to do so:
Step 1: Open the PowerPoint file you want to present.
Step 2: Click the Slide Show tab and then select Set Up Slide Show.
Step 3: Under Show type section, select “Browsed by an individual (window)” and then click “OK”.
Step 4: Start or join a Zoom meeting.
Step 5: In the meeting controls, select "Share Screen".
Step 6: In the “Share Screen” window, click on Advanced tab > Portion of the screen > Share.
Step 7: A green rectangular border will appear on the screen, anything inside the borders will be displayed to the Zoom meeting attendants.
Step 8: Return to PowerPoint and begin the slide show by selecting "Play from Start" or "Play from Current Slide" from the menu.
Step 9: Adjust the border according to your slides and what you need to display.
Q2. How do I make PowerPoint only show on one monitor?
To present a PowerPoint Presentation on a single monitor, follow these steps:
Step 1: Go to the Slide Show menu and uncheck the ‘Use Presenter View’ option in the Monitors sub-menu.
Step 2: Select ‘Set Up Slide Show’, then choose ‘Browsed by an individual (window)’ under Show type section and ‘Manually’ option from advanced slides.
Q3. Why can't I see the Presenter view in PowerPoint?
To activate Presenter View in PowerPoint go to the SlideShow tab and check the “Use Presenter View” box. This will enable you to use Presenter View when you play your slides in SlideShow mode.
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- 1. 3 Effective Ways to Share a Large PowerPoint File
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- 4. How to Share PowerPoint on Zoom Without Showing Notes (In Easy Methods)
- 5. How to Share PowerPoint Without Showing Notes (Step-By-Step)
- 6. 3 Easy Ways to Share a PowerPoint on Google Drive
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When you share your screen or an application, you can improve the quality based on the type of content that you're sharing. By default, sharing is optimized for text and images, providing high resolution for content like documents and slides. However, you can optimize to ensure a higher frame rate when you share things like video, animations, or dynamic applications. You can also share your desktop audio so that everyone can hear the media through the Webex Audio conference.
Optimizing for motion and video requires Webex video platform version 2.0. To find out which version you’re using, see Find your Webex Meetings version number . The feature also requires that your site settings permit joining meetings from video systems. If you don't see the optimization menu, contact your system administrator.
| 1 | Click Share . | 2 | Select how you want to Optimize your shared content from the drop-down menu: —Chooses the best optimization for your content type. —Displays text and images in your shared content at the highest resolution and clarity possible. —Plays videos and animations at a higher frame rate for smoother playback.
Click the Share your computer audio checkbox if you're sharing a video or animation that has sound. Audio is heard as mono output through the Webex Audio conference, whether they join from a phone, VoIP, or video system.
Mac only —Webex prompts you to install audio drivers the first time you share your computer audio. Click Install and follow the on-screen instructions, or select Cancel . Select the screen or application you want to share and then click Share .
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If you have two screens ( article with options for adding an additional screen) you can use Presenter View in Webex. Share the screen with the Slide Show on it and the attendees will see your slides only. The downside is that Webex puts the meeting controls at the top of the Slide Show screen because it is being shared.
File sharing may not work when you're trying to share a PowerPoint presentation with embedded video. 1. Click Share content, then select File > Next. 2. Choose the file that you want to share. Your file opens in the meeting, webinar, or event window, where people in the meeting can collaborate on it.
Within a meeting, select the Share button from the meeting controls. Select the File tab. Select Share File. Select Next. Browse your computer and open the PowerPoint file. PowerPoint will open. Webex will then load and display the PowerPoint in the meeting.
You can share content when you're connected to a room or desk device. 1. During a meeting, select . 2. When you're sharing content with video or audio, you should check these options: Optimization drop-down list: Automatically Optimize —Chooses the best optimization for your content type. Optimize for text and images —Displays text and ...
Learn the best way to share your PowerPoint presentation using Webex Meetings, Microsoft Teams and Zoom. This video will teach you how to avoid those awkwar...
2. Click File > Next. 3. Select a file to upload and click Open. 4. While you're sharing, you can do the following: Go to the next page and Go to the previous page to navigate to the page that you want to share. Type a page number in the box and press Enter to go to that page. Zoom in and Zoom out.
Open the Webex Meetings desktop app. 2. Select Connect to a device and select the video device you'd like to use. 3. In PowerPoint, Excel, or Word, go to the top ribbon and select Share This File. 4. Select Share to Webex Device to use a Webex Share or a video device that isn't currently in a meeting. Or, select Share to Meeting to use a ...
In this step-by-step tutorial, learn how to best present Microsoft PowerPoint slides in Cisco Webex Meetings.0:00 Introduction1:08 Present PowerPoint slides ...
Share individual files or documents, such as a specific Word doc or PowerPoint. Share entire application sets, such as productivity tools or web browsers. Share multimedia viewers and players so you can show video or animation in a Webex Meeting at 30 frames per second. Share your entire screen, including everything you have open and in view.
You can share PowerPoint slide decks that are running using the Share Desktop command.
content you are sharing. For example if you are sharing a PowerPoint presentation, you can use the controls to move through slides. Note: The page controls will not advancethrough transitions and animations when sharing presentations created with PowerPoint 2013 or later. To go to the next page in a document, click the right arrow.
Share PowerPoint File. You can also directly share the PowerPoint file instead of the full screen or application window: Join the Webex meeting. Click Share Content > File > Browse Files. Select the PowerPoint file and click Open. Click Share. The file will open in Webex's content viewer. You can then present using Webex's slideshow tools.
To share an application that is open, select Share and select the application from the list of open applications. To share an application that is not open, select Share and Other Applications, then click next to the application you want to share. To share your video over your content, see Show your video over shared content in Webex Meetings ...
To display the PowerPoint, you must Open Powerpoint first, click the Share Content button (next to the Recorder button) and select PowerPoint. To stop sharing the presentation, move your pointer to the orange bar at the top of the screen wait for the tool bar to descend from the top of the screen. Select Stop Sharing.
Here is a quick guide on how to share a Powerpoint presentation using Webex during a virtual meeting. Log into your Webex account, create your meeting invite and join your meeting. Once your meeting is set up, simply click on the share screen button (below) in Webex. This will open a pop-up screen (below) where you can select how you wish to ...
Step 1: In your PowerPoint, go to the Slide Show tab and click on "Set Up Slide" Show. Step 2: Select "Browsed by an individual (window)" in the Show type section and click "OK". Step 3: Start the Slide Show. Step 4: Start a meeting on Webex, and click on Share at the bottom. Step 5: Go to the Advanced tab and choose "Portion of ...
Follow these best practices to share content more successfully in your meeting or webinar. The following best practice tips can help you to share content more effectively: To save time, open any applications you want to share before the meeting or webinar starts. For a maximum amount of bandwidth, close any applications that you do not need or ...
For Google Meet the process is similar to Zoom and Teams. Since Webex is a screen-based sharing platform, the attendees will see your slides in the PowerPoint window and the rest of your screen as grey. You will want to make the PowerPoint window as large as is comfortable so the slides appear as large as possible to the attendees.
1: Click Share .. 2: Select how you want to Optimize your shared content from the drop-down menu:. Automatically Optimize —Chooses the best optimization for your content type.; Optimize for text and images —Displays text and images in your shared content at the highest resolution and clarity possible.; Optimize for motion and video —Plays videos and animations at a higher frame rate for ...