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How to Present a PowerPoint Slideshow With Presenter View (+ Video)

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Giving a presentation can be intimidating, even to seasoned speakers. Learn how to use PPT Presenter View , which is your private cockpit view.

This is a view that you'll see on your own screen while giving a presentation using PowerPoint. While the audience will see the presentation on the projector or big screen, you'll have your own private view on a second monitor.

This feature is like a cockpit for giving presentations. You'll keep all the most important controls front and center while presenting.

PowerPoint Presenter View gives you at least four essential tools that make presenting your slideshow more comfortable:

In Presenter View , this display keeps your speaker notes in view to reference while speaking.
You'll see a thumbnail for the next slide to begin preparing for your next key point, and you can jump to other slides quickly.
A timekeeping tool helps you track how long you've been speaking to ensure you don't overrun any time limits.
Drawing tools allow you to add illustrations on screen while presenting to draw attention to specific parts of your slides.

You need every advantage you can get when it's time to give a presentation. In this tutorial, you'll learn how to make the most out of Presenter View in PowerPoint.

In this tutorial, I'm going to focus on an underused feature of PowerPoint: Presenter View.

How to Present a PowerPoint Slideshow With Presenter View (Video)

In this video, I'll teach you how to get started with Presenter View in PowerPoint. You'll learn how to enable Presenter View and then use the tools inside of it. I'll teach you to use the special Presenter View features to keep your notes and tools close, that way you can present more confidently.

Keep reading to find out more about using Presenter View in PowerPoint and the best features to try out.

Turn On PowerPoint Presenter View

In PowerPoint for macOS, simply click on Presenter View on the Slide Show tab to kick off the presentation in Presenter view .

You'll see the Presenter View interface on one screen. The other display will show the "audience version" of the presentation. In other words, it shows what they'll see on a projector screen, or even their own display.

How to Make the Most of Presenter View

Let's dive into some of my favorite features that Presenter View brings to the table. Using even one of these is reason enough to try out Presenter View in PowerPoint. But when you combine them together, it's a no-brainer.

This is how to use Presenter View on PowerPoint. But the real question is why to use presenter mode PowerPoint. The reason is twofold:

It helps your slides look better.
It keeps you organized.

You can share neat, uncluttered slides that aren’t packed with content. That’s because you can keep your supporting content to yourself.

For this Presenter View in PowerPoint tutorial, we’ll be using the beautiful Tezia - Corporate PowerPoint Template from Envato Elements. Tezia has 40 stunning slide layouts. Each one works great in PowerPoint Presenter View . Download it today and follow along.

Now, let’s learn how to use Presenter View in PowerPoint fast!

1. Speaker Notes

Speaker Notes is a top feature that works best with Presenter View in PowerPoint. Many presenters will spend time filling out cards or scribbling ideas onto paper. But it's much easier to add them directly into your PowerPoint file.

To add Speaker Notes to a presentation, start off by working in Normal view on PowerPoint's View tab. At the bottom of your screen, you can click on Notes to open up the Speaker Notes section and add your own text.

Speaker Notes and Presenter View go hand in hand. When you're in Presenter View , your speaker notes will show up on the right side of your screen. You can adjust the text size with the icons near the lower right corner.

Speaker Notes show how to use Presenter View in PowerPoint to your advantage. They help keep you on track as you present on your key topics.

Speaker Notes are important because they avoid the potential of you reading off your slides. Why? Because you don’t have to commit every key detail to memory! You can engage with your audience, all while referring to pre-built notes that they’ll never see.

2. Slide Previews

Let’s face it: you might be sharing a presentation with dozens of different slides inside. When you know how to put PowerPoint in presentation mode, you can get a sneak preview as you present. It’s easy to forget exactly how you sequenced slides together.

With Presenter View , you can stop guessing. That’s because you’ll always have a preview of the next slide in your deck.

As you work in Presenter View in PowerPoint, notice the slide thumbnail in the upper right corner. It’s labeled Next Slide , and that’s exactly what you’re seeing. This helps you transition smoothly from slide to slide. Often, you may set up some closing narration on one slide to help introduce the next. Guesswork and delays are gone, thanks to using Presenter View in PowerPoint.

Knowing how to present on PowerPoint involves keeping slides in a logical order. That means that on occasion, your next slide should no longer be the next one in line. Presenter View helps you handle this situation.

How to put PowerPoint in presentation mode

Across the bottom of the view is a filmstrip of every slide’s thumbnail. You can scroll through it and click on any slide to jump directly to it.

This way, you can jump around in your slide deck without your audience ever knowing it! This helps you drive the flow of your slide deck in real time, with no interruptions or distractions.

3. Drawing Tools

Like sports commentators do during a broadcast, you can use drawing tools to draw on top of your slides. This is perfect if you've got a tablet for example, but the feature works well for computer users with a mouse too.

To enter the drawing tools, you can click on the icon shown in the PowerPoint screenshot below. This turns on the tools you need to add highlights and annotations to the selected slide.

Annotations are great if you want to call out key details in real time. You can highlight, mark up, or circle any element on a slide. This is how to use Presenter View in PowerPoint in a live environment. You can use it to capture audience attention and focus on details as your narrative flows.

Choose from tools like the Laser Pointer, Pen, and Highlighter to add annotations to a slide. A laser pointer is a digital version of the popular tool used to draw attention to parts of a slide.

The Pen and Highlighter tools will actually add new marks on top of the slide that your audience will see.

4. Timekeeping

This feature is straightforward to use, but I can't stress enough how helpful it is. Nothing is worse than giving a presentation and realizing that you used only half of the time. Or that you went far over the time limit.

In Presenter View , you'll see a feature that keeps time above the current slide thumbnail. You can pause this feature with the Pause button or reset the counter with the icon on the far right. But often, it's best to leave it running. This keeps you on pace, on track, and focused on your message.

Plus, this is how to put PowerPoint in presentation mode to work for you. At a glance, you can see how much time you have left. This may encourage you to speed up your dialogue. Or it may afford you extra time to expound on a key point or new supporting detail.

I can think of many times when this feature would have been a big help during presentations in college. When you're graded or judged based upon your runtime, it's a great idea to keep that time total in view.

5. Navigate Effortlessly with Keyboard Shortcuts

Presenter mode PowerPoint presentations are easy to navigate. That’s because they work well with a variety of keyboard shortcuts. By using these shortcuts, you can see how to present on PowerPoint efficiently.

Presenter View offers an array of keyboard and mouse shortcuts that you can use as you present. Again, your audience won’t notice this.

For a look at them, click on the Tips button in the upper left corner of Presenter View . You’ll see a complete cheat sheet of shortcuts listed. Refer to it often and use these tips to navigate through your slides.

The Best Source for Stunning PowerPoint Templates (With Unlimited Downloads)

Envato Elements is the best place to find stunning PowerPoint templates in 2022 . For a flat, monthly rate, you can download as many PowerPoint templates as you want. Plus, Elements offers an array of other creative content. This includes stock photos, music, fonts, and more.

When you’re using Presenter View in PowerPoint, you need templates that look their best. It’s tempting to turn to free options. But premium templates from Envato Elements are always your best bet.

Why? They’re designed by creative experts with you in mind. You simply fill in the blanks to add your own content. You don’t have to spend time and effort designing slides from scratch. This gives you even more time to craft a compelling narrative to wow any audience.

With premium Envato Elements templates, you’ll unlock an array of features. Each of these helps you shine when you use presenter mode PowerPoint features:

easy-to-edit text placeholders
photos and illustrations throughout
charts and infographics
pre-built animations

As you learn how to put PowerPoint in presentation mode, you’ll see how all these benefit you.

Learn More Powerful PowerPoint Tools

We can use tools like Presenter View to reduce the anxiety that comes along with giving presentations. It may still take time to prepare and feel confident about your presentation. But Presenter View keeps those key features in easy view so that you aren't scrambling for written notes.

Check out these tutorials to learn more about giving presentations using Microsoft PowerPoint :

Download Our eBook on Making Great Presentations (Free PDF)

We have the perfect complement to this tutorial, which will walk you through the complete presentation process. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully.

Download our eBook: The Complete Guide to Making Great Presentations . It's available for FREE with a subscription to the Tuts+ Business Newsletter.

How to Make a Great Presentation Free eBook PDF Download

Start Using Presenter View Today

You just learned how to use Presenter View in PowerPoint. You're the pilot, and now you're in the cockpit of your presentation plane! The features you saw in this tutorial will keep everything you need in view while you give a presentation.

Don't forget to launch your presentation in presenter mode PowerPoint mode. That means you'll always have your slide cues, notes, and more while you speak to an audience.

Editorial Note: This post has been updated with contributions and a video from Andrew Childress . Andrew is a freelance instructor for Envato Tuts+.

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Preview a slide show in PowerPoint

By Belinda Anderson
15 August 2014
Updated: 26 February 2024

Many people use Microsoft PowerPoint to share information with an audience. It’s important to check your presentation during development, to ensure the formatting, layout, and other elements appear as intended. Learn how to preview a slide show correctly in PowerPoint to adjust content and layout throughout development and utilise navigation tools for a efficient preesentation.

Believe it or not, I’ve witnessed presentations where the presenter displayed their entire slideshow using the normal view within PowerPoint. This means the audience could see the PowerPoint window, future slides, and notes. The active slide thereore only occupied a fraction of the screen space compared to being displayed in slideshow mode. Slideshow mode offers a full-screen view and convenient slideshow tools.

Let’s have a look at how to run a presentation in slideshow mode.

Open Microsoft PowerPoint .
Locate and open an existing presentation.
Select the Slide Show tab from the Ribbon.
From the ribbon, you may choose to run the slideshow From Beginning or From Current Slide :

I am a huge fan of keyboard shortcuts, and you can easily run your presentation using just the shortcut keys. To view the presentation From Beginning , you can use the keyboard shortcut key which is F5 on the keyboard.
To run From Current Slide using a shortcut key, press Shift + F5 .
Slideshow mode will now begin which displays your presentation in full-screen view. The Ribbon and other features of the PowerPoint window will disappear:

To move through the slides you can either: click the left mouse button , press the spacebar on the keyboard or use the arrows on your keyboard.
To exit slide show mode press the Esc key on the keyboard OR right mouse click anywhere within the slide show presentation and select End Show

Slide Show Tools

PowerPoint provides several slide show tools you can use during a presentation. These tools help to make your presentation smooth and professional.

The Slide Show tools appear in the bottom left corner of the presentation window, and give you direct access to features such as navigation using the Previous and Next buttons, pen/pointer tools, navigation, zoom options, enable captions/subtitles, recording options, plus a host of other options via the ellipsis (…) button.

Previous or Next buttons

These buttons are self explanatory and will allow you to navigate through each slide in the presentation. You can also use the left and right arrow buttons on the keyboard to do the same thing. These are especially helpful if you have moved to the next slide and an audience member asks a question related to the previous slide, you can quickly press the Previous button and it will take you back to the slide to answer the question.

Pen or pointer tools

The pen button allows you to choose from a few different options that will change the cursor into a pointing tool. You can choose between Laser Pointer , Pen or Highlighter . There is also the option to change the colour of the pen or highlighter. This allows you to annotate directly onto individual slides and allows interaction with the audience such as brainstorming ideas which you can annotate onto the slide.

There is an option to Erase all ink on slide or you can use the Erase tool manually yourself to remove individual annotation ink.

With any live presentation you may find yourself answering some Q&A questions or maybe an audience member asks a question which relates back to one of the earlier slides. Rather than having to move back through the slide show one slide at a time, you may want to jump back in one go. Using the navigation button you can see an overview of all slides which then allows you to click and navigate back to any specific slide, at any time.

Let’s say you have slides which have specific bullet points or specific information in them. Maybe you want your audience to focus on a specific part of a slide, allowing them to block out the remaining information. The Zoom button provides you with an active section on the screen which you can move to any spot on the slide. Once you click, the section will be zoomed in automatically and blocks out the remaining information on the slide.

Once you are finished, you can press the Esc key and it will return back to the normal view.

Captions/Subtitles

PowerPoint provides a built-in captioning function that automatically begins listening to any narration happening at the time and translates that voice to text subtitles. The subtitals are displayed at the bottom of the slide show view by default. You can change the positioning of the subtitles using the ellipsis (…) button within the Slide show tools area.

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how do i have the present slide showing on lap top with a side bar of next slide so i know what is next

This is known as Presenter View . To enable this simply go to the Slide Show tab on the Ribbon. You will see the checkbox to Use Presenter View , tick the box. Run the Slide Show and you will see the Presenter View which gives you a preview of each slide, a preview of the next slide and will also show you any notes you’ve made for each slide to use as a guide on what you would like to say. If you need assistance in creating Speaker notes, check out my post for information. How to add speaker notes in PowerPoint .

Mastering Presenter View in PowerPoint for Online Presentations

June 6, 2024

Microsoft PowerPoint's Presenter View, also known as Presenter Mode in PowerPoint, is a great tool for maintaining your presentation flow and engaging your audience. This guide will walk you through the steps for how to use presenter view in PowerPoint, tailored for both single and dual monitor setups, and provide tips for presenting on Zoom, Microsoft Teams and Google Meet. We’ll also cover common troubleshooting tips to ensure a seamless presentation experience.

Setting Up Presenter View in PowerPoint

Step 1: preparing your presentation:.

Open your PowerPoint presentation.
Click on the “Slide Show” tab on the Ribbon.
Check the “Use Presenter View” box (refer to the image below for guidance).

Screenshot of Microsoft PowerPoint Slideshow tab on Ribbon, how to find Use Presenter View checkbox

Step 2: Configuring Display Settings

Additional steps if you are using dual monitors:

Connect your second monitor.
In PowerPoint, go to the “Slide Show” tab and click “Set Up Slide Show.”
Under “Multiple monitors,” select your primary display as “Automatic” or select the monitor you want to use for Presenter View.
Click “OK.”

PowerPoint Presenter View how to configure dual monitor display settings screenshot

Presenting on Zoom with PowerPoint Presenter View

Presenting in zoom via dual monitor setup.

Start your Zoom meeting and share your screen.
Select the window with your PowerPoint presentation (the one that shows your Presentation).
When you have a share screen active in Zoom, a thin green bar will display around the window being presented - it's worth checking to make sure you can see the thin green bar around the screen you are presenting, rather than your Presenter view)
Start your presentation. Your audience will see your slides, while you see the Presenter View.

Presenting in Zoom via Single Monitor Setup

Open your PowerPoint presentation and start the slide show.
In Zoom, select “Share Screen” and choose your presentation window.
When you have a share screen active in Zoom, a thin green bar will display around the window being presented.
You can use Alt+Tab to switch between Zoom controls and Presenter View.

Presenting on Google Meet with Presenter Mode in PowerPoint

Presenting in google meet with dual monitor setup.

Start your Google Meet call and click the “Present now” button (refer to the image below)
Choose the “Window” option and select your PowerPoint presentation from the available windows (refer to the second image below for an example).
Start your presentation. Your audience sees the slides, while you see the Presenter View.

Presenting in Google Meet with Single Monitor Setup

Start your presentation in Presenter View.
Use Alt+Tab to navigate between Google Meet and Presenter View.

Presenting on Microsoft Teams with PowerPoint Presenter View

Dual monitor setup.

Start your Microsoft Teams meeting.
Click the “Share” button.
Choose the window with your PowerPoint presentation (the one that shows Presenter View).

Single Monitor Setup

Select your entire screen or the window with your PowerPoint presentation.
Use Alt+Tab to switch between Microsoft Teams and Presenter View.

How to turn off Presenter View in PowerPoint

Once you have completed presenting, you can turn off presenter view

Tips for a Seamless Presentation with PowerPoint Presenter View

Practice Beforehand: Familiarize yourself with Presenter View’s features, such as the timer, notes, and navigation controls.
Use Notes Wisely: Presenter View allows you to see your notes without displaying them to the audience. Keep notes concise and relevant.
Engage with Your Audience: Maintain eye contact with the camera, not the screen. Use the pointer or annotation tools to highlight key points.
Check Your Setup before the event: Test your audio, video, and internet connection before the presentation. Have a backup plan in case of technical difficulties.

Troubleshooting Common Issues in PowerPoint Presenter View

Here are some troubleshooting suggestions for common issues when presenting using PowerPoint presenter mode:

Go to the “Display Settings” in Presenter View and swap displays, or simply stop your share and then restart the share so that you can select the correct screen
Ensure your monitor configuration is correctly set in your operating system settings.
Close unnecessary applications to free up system resources.
Ensure a stable internet connection.
Reduce video resolution in your meeting application if necessary.
Check your microphone and speaker settings in your meeting application.
Ensure your audio devices are properly connected and selected.
Double-check the screen/window you are sharing.
Verify permissions and settings in your meeting application.
Ensure you are using a version of PowerPoint that supports Presenter View (available in Microsoft 365 and certain standalone versions).

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Present your slide show

Play a slide show.

On the Slide Show tab, in the Start Slide Show group, select From Beginning :

Move through the slide show


The next slide	N
The previous slide	P

Use Presenter view to run your slide show

Using Presenter view is a great way to view your presentation with speaker notes on one computer (your laptop, for example), while only the slides themselves appear on the screen that your audience sees (like a larger screen you're projecting to). For complete details, see Start the presentation and see your notes in Presenter view .

Open the presentation that you want to play as a slide show.

Do one of the following:


Play your slide show from the first slide	On the tab, click .
Play your slide show from the currently selected slide	Select the slide that you want to start the slide show from. On the tab, click .
Play a custom slide show from the first slide	On the tab, click the arrow next to the button, and then click Custom Slide Show on the menu. In the Custom Shows screen, click the custom slide show you want to present. If no custom shows are listed, click to create a new custom show.

Play your slide show from the first slide

On the tab, click .

Play your slide show from the currently selected slide

Select the slide that you want to start the slide show from. On the tab, click .

Play a custom slide show from the first slide

On the tab, click the arrow next to the button, and then click Custom Slide Show on the menu. In the Custom Shows screen, click the custom slide show you want to present.

If no custom shows are listed, click to create a new custom show.

Note: You can also play a slide show by clicking the same options on the Slide Show tab.


The next slide	Click the right arrow, click a slide, or press N .
The previous slide	Click the left arrow or press P .

To see a list of keyboard shortcuts that you can use to move through slides and manage the slide show, hold down CONTROL while you click the mouse, and then click Help .

To end the slide show when you finish presenting, press ESC .

Set how your slide show is projected on two displays

When you play a slide show with two displays connected, your audience sees the full screen slide show on one screen while you see the presenter view on the other by default. If you prefer to play the slide show in full screen view on both displays, you must change the setting before you start the slide show so that the slide show is mirrored.


Full screen on both displays	On the tab, click .
Presenter view on your display, and full screen on the other While using presenter view, you can change which display that presenter view is shown on — just click .	On the tab, click .

Full screen on both displays

On the tab, click .

Presenter view on your display, and full screen on the other

While using presenter view, you can change which display that presenter view is shown on — just click .

On the tab, click .

You can run your presentation in PowerPoint for the web with an Internet connection and a web browser.

Present your slide show

Go to Slide Show on the ribbon.

Select From Beginning .

After a short time, the control bar may disappear. If so, you can move your cursor to the lower-left corner and it will reappear. You can also toggle (on/off) with 'T' on the keyboard.

Several actions are available via the control-bar buttons to do the actions described here. Rollover tool tips also appear for these.

Button	Action
	Go to the previous slide
	Go to the next slide
	See all slides
	Drawing tools
	Subtitles on/off. Learn more .
	Present Live. Learn more .
	Rehearse with Coach. Learn more .
	Turn Camera On. Learn more .
	End Show
	Options (incl. camera)

Loop a slide show

Looping a slide show is not supported in PowerPoint for the web. If you’d like to see this feature added, let us know. Learn how here: How do I give feedback on Microsoft Office?

You can show your presentation to an audience with PowerPoint Mobile.

Start presenting

On the Slide Show tab, in the Start Slide Show group, select From Beginning or From Current Slide .

Start a slide show from the beginning or from the currently selected slide.

Presenter View

If you have a two-screen setup in which you are projecting from your device to a large screen, you can see Presenter View visible on your device while your audience sees the slide show on the large screen. Presenter View allows you to see your notes, get a preview of the upcoming slides, and turn ink tools on and off.

On the Slide Show tab, select Use Presenter View .

Navigate through your slides

To move forward through the slide show, press the spacebar on the keyboard or tap the screen.

To go the previous slide, press P.

To exit Slide Show, press Esc.

To make the screen go black, press B. Press B again to make the current slide visible again.

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Present Better with PowerPoint Presenter View: Tips & Tricks

The PowerPoint presenter view is the ideal tool for your presentation. The PowerPoint presenter view is the ideal tool for your presentation. It allows you to display your speaker notes and slides on your computer while presenting. Meanwhile, your audience will see the presentation without your notes on another screen or projector.

What is PowerPoint presenter view?

The PowerPoint presenter view is a presentation mode that allows presenters to see a preview of the next slides as well as their speaker notes. The advantage of this mode is that your audience will only see the current slide and nothing else.

PowerPoint presenter view: advantages

Presenter view offers a number of features that can help you streamline and improve the flow of your presentations:

1. You can add notes to each slide. This gives you more freedom and you won’t have to struggle with clumsy index cards. You can individually design the notes for each slide and, when you switch slides, you’ll see that slide’s notes as well.

2. You always see the current slide number (e.g., slide 5 of 13). That way, you can begin preparing for the next slide. You receive an overview of the entire presentation throughout.

3. A preview image on the side of your presentation always shows you the next slide.

4. A timer notifies you of how much time has elapsed. This is especially helpful if you have a limited amount of time to present.

5. You can use the pen tools to mark, highlight and augment your slide content . These freehand markups can even be saved afterwards.

6. You can view a thumbnail overview of all your presentation slides. This lets you choose slides freely and jump from slide to slide.

7. You can use the magnifying glass to enlarge individual sections of the current slide. The virtual laser pointer allows you to highlight specific points .

8. During breaks and discussions, you can fade to a black screen and don’t have to turn off the projector. This allows you to restart the presentation in less time.

How to set up PowerPoint presenter view with a projector

PowerPoint presenter view requires two separate monitors. This often includes a projector. Here’s how to properly set up a projector:

1. Connect your laptop to the projector. Make sure the laptop isn’t switched on.

2. When you turn on the laptop, the projector will recognize it as a second screen.

3. When you start Microsoft PowerPoint, you should see the same image on both screens.

4. Now press the Windows + P key combination and then select Extend . Click on the check mark to the right of Presenter View in the Slide Show tab.

5. You’ll now see the different views on your two monitors. As the presenter, you’ll see the presenter view while your audience will see the current slide.

6. Normally, presenter view is automatically displayed on the correct monitor (namely, yours). If it still appears on the audience screen, set it to Primary Monitor in the Monitor drop-down menu. Presenter view should now run on your monitor.

How to disable PowerPoint presenter view

To disable presenter view during your presentation, simply uncheck the Presenter View box in the Slide Show tab.

Tips for optimal use of the PowerPoint speaker view

1. practicing the presentation in advance.

If you want to use this tool effectively, you should be confident in using it . Therefore, test it extensively beforehand to be able to confidently operate the tool when it matters. In addition, also go through your presentation whilst projecting the speaker view. This way you can guarantee a more fluent presentation and fill in missing or insufficient notes.

2. Designing effective presentation notes

To ensure your notes are effective, keep them concise and to the point so you can access them quickly and easily during the presentation. Avoid long paragraphs and instead focus on bullet points that summarize the main ideas and important details .

By highlighting key terms or using abbreviations , you can make your notes easier to read. Your notes should also be large enough. To adjust the size of notes and previews, simply drag the edges of the relevant elements until they reach the desired size.

Be sure to structure your notes well to support the flow of your presentation and ensure a smooth transition between slides.

3. Managing time and breaks during the presentation

The integrated timeline allows you to always keep track of time during the presentation. To make the best use of your time, it is important to plan your presentation carefully and include breaks, if necessary, to give your audience time to process the information.

Be sure to use pauses deliberately, for example, to answer questions or emphasize important points. Also use the time display to keep track of your presentation speed so you don’t speak too fast or too slow to keep your audience’s attention.

This way, you guarantee a well-structured and engaging presentation that is both informative and enjoyable for your audience.

4. Integration of interactive elements

It’s no secret that interactivity in presentations helps keep the audience’s attention . Speaker View in PowerPoint offers the possibility to insert media and interactive elements into your presentation to make it more visually appealing and interesting.

For example, you can integrate videos, audio clips, animations, and interactive polls . Use the Speaker View to control the flow of media playback and make sure everything works smoothly.

For more ideas on how to make your presentations interactive, see the article “ Interactive presentations “.

5. Updating slides

PowerPoint presenter view allows you to update slides during your presentation. Dies This is really useful if you’ re in a team working on your presentation and changes are still being made, possibly right up to the last minute. To activate this setting, go to Set Up Slide Show from the Slide Show tab and select Keep slides updated .

Pro tip: Use shortcuts during your presentation

Shortcuts are keyboard combinations that allow you to quickly access certain PowerPoint functions. Here are five useful shortcuts which can simplify your presentations, especially in presenter view:

Fade to the next slide by pressing the Enter key or the right or down arrow keys .
To go back to the previous slide, press either the up or left arrow key .
To jump to the last slide of your presentation, press the End key .
If you want to skip slides during your presentation, press the slide number on your keyboard + Enter .
To make your screen appear white or black, select either W or the comma key for a white screen and B or the period key for a black screen . These functions can be especially helpful when you want to make sure that the audience’s entire attention is on you and not the screen.

For more useful shortcuts to make working with PowerPoint easier, feel free to check out our blog .

Use PowerPoint presenter view for better presentations

Presenter view makes it much easier for you to present and navigate your presentation. Thanks to many useful features, you can make your presentation more fluid and hold your audience’s attention.

Feel free to contact us at [email protected] with any questions about presenter view and PowerPoint in general. We’ll help you out.

Are you looking for visually supportive and professionally designed slide templates? Feel free to have a look around our store. Here we have numerous slides prepared for you to download on a wide variety of (business) topics. Take a look today! ► To the store

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How to Use Presenter View in PowerPoint

You can use thumbnails to select slides out of sequence and create a customized presentation for your audience.
Preview text shows you what your next click will add to the screen, such as a new slide or the next bullet in a list.
Speaker’s notes are shown in large, clear type so that you can use them as a script for your presentation.
You can temporarily black out the screen during a presentation and then resume where you left off. This can come in handy during breaks or question and answer periods.

Start Presenter View

Click the Options button.

The Presenter view fills the screen. The same presentation tools are available below the slide, and it also shows the current time and a thumbnail of the upcoming slide. At the bottom of the screen, use the arrows to move forward or backward in the presentation.

Command Buttons

At the top of the Presenter view, there are command buttons.

Show Taskbar : Show or hide the Windows taskbar.
Display Settings : When projecting, swap which display shows the presenter view or duplicate the slide show on both screens.
End the Slide Show : Return to Normal view.

The timer is located at the top-left corner of the current slide. It keeps track of how long Presenter view has been running.

Click the Pause button to temporarily stop the timer.

The Notes pane gives you a large look at any notes added to the slide. In Presenter view, you have the flexibility to change the display size.

End Presenter View

You can close Presenter view without ending the presentation entirely.

Click the Options menu.

You return to the regular slide show view.

To close Presenter View and end the presentation, just press Esc .

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How to use Presenter View in PowerPoint

Categories: PowerPoint productivity , Presentation skills
Comments: 1

Think of PowerPoint’s Presenter View like the cockpit of an aeroplane (or airplane for our American readers!). Like an experienced pilot, you have all the controls you need at your fingertips when you’re navigating your slides, whether you’re presenting online or in person, helping you give a seamless presentation and leave your audience seriously impressed.

Presenter View in PowerPoint works best if you have two monitors. On one monitor, you can display your slides for your audience to see. On the other, you have your own private view (which isn’t visible to your audience), where you can see your notes and the upcoming slide while you’re presenting.

How to start using Presenter View in PowerPoint:

– Open your presentation. – Select Slide Show in the top ribbon. – Make sure Presenter View is selected in the Monitors section. – Choose from the dropdown menu which monitor you want your presentation to appear on. (Presenter View will automatically appear on whichever monitor you don’t choose.) – When you’re ready to start presenting, click From Beginning in the Start Slide Show section of the PowerPoint ribbon, or click the Slide Show icon in the bottom right of the screen, or hit the Alt + F5 keys on your keyboard to start your presentation in Presenter View.

Screenshot of Presenter View in PowerPoint with numbers corresponding to the blog text to show its different functions

PowerPoint Presenter View’s most useful features (by number!):

This is your current slide. This shows you what your audience can see. This should be the same content that is displayed on your other monitor. The timer in the top-left corner lets you keep an eye on how long you’ve spent on the slide so far, helping you to pace your presentation. You can pause or reset the timer using the icons to the right.
Here you can see your speaker notes. While we don’t generally recommend that you read out your speaker notes like a script (because it can make you sound like a monotonous robot and make your audience disengage very quickly), it can be useful to have some prompts in the speaker notes so that you know what happens with each mouse click and so that you don’t forget the key points on each slide. You can use the font icons in the bottom left of this panel to make your speaker notes larger or smaller.
The tracker shows you how far through your presentation you are. Click the forward or back arrows to navigate to your next or previous animation. Hitting the forward or back keys on your keyboard will do the same thing.
This is a preview of your next animation or next slide. This shows you what’s coming up next, which helps you to transition seamlessly from one slide to another.
The Pen and laser pointer: This allows you to write on or highlight a particular part of your slide as you present. Adding ink annotations while you’re presenting won’t change your original slides – you can choose whether to keep or discard your annotations when you end your slide show.
The See all slides tool: Click this to view thumbnails of all the slides in your presentation without your audience seeing. This means you can jump straight to a specific slide without flicking through all the slides in between.
The Zoom tool: Use this to magnify a specific part of your slide. This is handy if you need to draw your audience’s attention to a particular detail.
The Black or un-black tool: Use this to blank out the screen the audience sees. This is helpful whenever you want to release your audience’s attention from the slide content and back to you (e.g., during a Q&A). You can choose whether you want the blank screen to be black or white by clicking on the More slide show options icon at the far-right end of the toolbar.
Toggle subtitles: Use this to turn automated subtitles on or off. You can adjust subtitle settings (such as language and where the subtitles appear on your slide) by clicking on the More slide show options icon.
Click Show taskbar to open another program on your private monitor. This can be useful if you need to pull up another document without changing what your audience sees.
Select Display settings to swap the monitors your slides and Presenter View appear on.
Click End slide show when you’ve finished presenting. Hitting the Esc key on your keyboard will also close Slide Show mode and Presenter View.

And there you have it! Now you know everything there is to know about PowerPoint’s Presenter View. Give it a try next time you present – you might find it helps you to navigate and deliver your slides more confidently.

And for more tips on presenting, check out our ULTIMATE guide to presentation skills .

7 steps towards presenting inclusively.

Presentation skills

The goal of presenting inclusively is to make sure none of your audience are excluded due to their background or abilities. Even if you think you know your audience – many people could be experiencing invisible disabilities or situational limitations that could affect their ability to participate. But taking steps to ensure your presentation is inclusive and accessible is likely to benefit everyone!

5 presentation resolutions for 2024 (with BrightSlide!)

PowerPoint productivity

Here are five things you should commit to doing this year powered by our productivity and design PowerPoint add-in BrightSlide!

Presentation tips & tricks advent calendar

Presentation skills / Visual communication

It’s finally here, the holiday season! As the nights grow longer and the air grows colder, we know that all you want to do is settle down near a roaring fire, and snuggle up under the blankets with a good book PowerPoint presentation. Well BrightCarbon are here to help, with our festive presentation advent calendar.

Also you can resize the sections (next slide preview, notes etc) if necessary: https://imgur.com/a/2NnYECf

Ultimate Guide To Use PowerPoint Presenter View | 2024 Reveals

Jane Ng • 30 March, 2024 • 6 min read

Have you ever wondered how some presenters make their slideshows look so smooth and engaging? The secret lies in PowerPoint Presenter view - a special feature that gives PowerPoint presenters superpowers during their presentations.

In this guide, we'll explore how you can use PowerPoint Presenter View and its best alternative to become a confident and captivating presenter, leaving your audience inspired and wanting more. Let's discover PowerPoint Presenter View together!

How to access presenter mode Powerpoint?
What is PowerPoint Presenter View?

How To Use Powerpoint Presenter View

An alternative for powerpoint presenter view, in summary , frequently asked questions.

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How to access presenter mode PowerPoint?

Step	Description
1	To start, open your PowerPoint presentation.
2	On the Slide Show tab, access Presenter View. You will see a new window that displays: Miniature previews of the slides, you can navigate through the presentation slides effortlessly. You can note and view your own notes privately on your screen without revealing them to the audience. This feature displays the upcoming slide, enabling you to anticipate the content and transition seamlessly. Presenter View shows the time elapsed during the presentation, helping you manage their pacing effectively. Presenter View offers annotation tools, such as pens or Laser pointers, Blackout screens, and Subtitles.
3	To exit Presenter View, click the End Show in the top-right corner of the window.

What Is PowerPoint Presenter View?

PowerPoint Presenter View is a feature that allows you to view your presentation in a separate window that includes the current slide, the next slide, and your speaker notes.

This feature brings many benefits for a PowerPoint Presenter, making it easier for you to deliver a smooth and professional presentation.

You can stay organized and on track by seeing the current slide, the next slide, and your speaker notes all in one place.
You can control the presentation without looking at your computer, which allows you to make eye contact with your audience and deliver a more engaging presentation.
You can use Presenter View to highlight specific parts of your slides or to provide additional information to your audience.

Step 1: To start, open your PowerPoint presentation.

Step 2: On the Slide Show tab, access Presenter View . You will see a new window that displays:

Slide Thumbnails: Miniature previews of the slides, you can navigate through the presentation slides effortlessly.
Notes Page: You can note and view your own notes privately on your screen without revealing them to the audience, ensuring they stay on track and well-prepared.
Next Slide Preview: This feature displays the upcoming slide, enabling you to anticipate the content and transition seamlessly.
Elapsed Time: Presenter View shows the time elapsed during the presentation, helping you manage their pacing effectively.
Tools and Annotations: In some versions of PowerPoint, Presenter View offers annotation tools, such as pens or Laser pointers , Blackout screens , and Subtitles, allowing PowerPoint presenters to emphasize points on their slides during the presentation.

Step 3: To exit Presenter View, click the End Show in the top-right corner of the window.

PowerPoint Presenter View is a handy tool for presenters using dual monitors, but what if you only have a single screen at your disposal? Don't worry! AhaSlides has got you covered!

AhaSlides is a cloud-based presentation software , so you can access it from any device with an internet connection. This means that you can use AhaSlides to present your slides even if you don't have a projector or second monitor.
AhaSlides also offers a variety of interactive features that you can use to engage and ask your audience to rate your session , such as polls , quizzes , and AhaSlides live Q&A generator . These features can help you to keep your audience's attention and make your presentation and brainstorming discussion even more interactive.

🎉 Tips: Together with PowerPoint Presenter View, you also should utilise a classroom response system to improve engagement!

How To Use AhaSlides Backstage Feature When Presenting

Step 1: Sign In and Open Your Presentation

Go to the AhaSlides website and sign in to your account. If you don't have an account yet, you can create one for free.
Create a new presentation or upload an existing presentation.

Step 2: Click on Present With AhaSlides Backstage in Present Box

Step 3: Utilizing Backstage Tools

Private Preview: You'll have a private preview of your upcoming slides, enabling you to prepare for what's ahead and stay on top of your presentation flow.
Slide Notes: Just like PowerPoint Presenter View, Backstage allows you to note your presenter slides, ensuring you never miss a beat during your delivery.
Seamless Slide Navigation: With intuitive navigation controls, you can effortlessly switch between slides during your presentation, maintaining fluid and polished delivery.

🎊 Follow a simple instruction provided in AhaSlides Backstage Guide .

Tips For Preview and Test Your Presentation With AhaSlides

Before stepping into your presentation, wouldn't it be great to see how your slides appear on other devices, even without the luxury of an additional monitor?

To utilize AhaSlides' preview feature effectively, follow these simple steps:

Create an account on AhaSlides and log in.
Click on the "Preview" button in the top right corner of the screen.
This will open a new window where you can see your slides and notes.
On the right side of the window, you will see a preview of what your audience will see.

By using this feature, you can ensure your presentation looks stunning, guaranteeing a captivating experience for your audience regardless of how they access your content.

Whichever option presenters choose, mastering PowerPoint Presenter View or utilizing AhaSlides' Backstage, both platforms empower speakers to become confident and captivating presenters, delivering memorable presentations that leave their audience inspired and eager for more.

Who is the person who presents a presentation?

The person who presents a presentation is typically referred to as the "presenter" or "speaker." They are responsible for delivering the content of the presentation to an audience.

What is a PowerPoint presentation coach?

PowerPoint Presentation Coach is a feature in PowerPoint that helps you to improve your presentation skills. Presentation Coach provides you with feedback on your presentation, such as how long you are spending on each slide, how well you are using your voice, and how engaging your presentation is.

What is PowerPoint presenter view?

PowerPoint Presenter View is a special view in PowerPoint that allows the presenter to see their slides, notes, and a timer while the audience only sees the slides. This is useful for presenters because it allows them to keep track of their presentations and to make sure that they are not going over their time.

Ref: Microsoft Support

A writer who wants to create practical and valuable content for the audience

Tips to Engage with Polls & Trivia

More from AhaSlides

From Qualitative to Quantitative | Online Guide to Combining Q&A with Other Research Methods Article

Critical PowerPoint Shortcuts – Claim Your FREE Training Module and Get Your Time Back!

How to Present a PowerPoint Slideshow (w/ Shortcuts)

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May 11, 2019

There are a variety of ways to start a PowerPoint presention, depending on:

Where you start your presentation (from beginning or from current)
Which PowerPoint view you prefer to present in (Slide Show view or Presenter view)
How comfortable you are with keyboard shortcuts

Why would Microsoft include so many ways to present a presentation? My guess is that everyone learns PowerPoint differently, and has personal presentation styles. The more options you have, the easier your life will be as there will always be a way to start your presentation the way you want to (or jump back into it when you need to).

See all the options below and find the method that works best for you and let the slide show begin !

NOTE: If you are running two presentations side-by-side, each presentation needs to be started as it’s own slide show. To see how to set up two PowerPoint presentations to run side-by-side like this before you start your slide show, read my guide here .

Start slide show from beginning.

To start a slide show from the beginning, click the Slide Show tab and select From Beginning

To start a slideshow from the beginning of your presentation using the ribbon, simply.

Navigate to the Slide Show tab
Select From Beginning

Selecting From Beginning starts your presentation from the very first non-hidden slide in your presentation, regardless of which slide you are currently inside of your deck.

You can also start your slide from the beginning of your presentation by hitting the Slideshow From Beginning keyboard shortcut, F5 .

Regardless of which method you use, this is the classic way to start your presentation in full screen from your first title slide (regardless of where you are in your slide deck).

Let the slide show begin!

NOTE: To expand your knowledge and learn how to use PowerPoint’s FREE and HIDDEN built-in laser pointer to point things out during your presentation, read my guide here .

Take your PPT skills to the next level

Start slide show from current.

To start a slide show from the current slide, click the Slide Show tab and select From Current Slide

To begin your slide show from the slide you are currently on using the ribbon, simply

Navigate to the Slide Show tab
Select From Current Slide

Selecting From Current Slide starts your slide show from whatever slide you are currently on, even if the slide is hidden.

You can also start your slide from the current slide you are on by hitting the Shift+F5 keyboard shortcut.

Because it’s often easiest to catch errors when building your slides in this full screen mode, I highly recommend learning the Shift+F5 shortcut and using it frequently as you build your slides to spot them for errors.

If you don’t want to bother learning the From Current Slide shortcut, you can also start your slideshow by clicking the Slide Show icon at the bottom of your screen.

This is a fantastic way to spot check your slides as you are building them. On top of that, it’s a fast and uncomplicated way to re-start your presentation from where you left off after demoing something on screen.

Start a mini-slide show in PowerPoint

You can also use the following hidden PowerPoint shortcut to run a mini slide show over the top of your current deck.

To run a mini slide show, simply:

Hold down the Alt key on your keyboard
With your mouse, click the Slide Show icon

Doing so starts a small slide show of your presentation that you can see below, from the current slide you are on.

Example of running a mini presentation over the top of your PowerPoint slides

Presenter View

The Presenter View is an alternate way to run your presentation in PowerPoint. In this view, your slides are projected on screen, and the details of your presentation are displayed on your computer as pictured below.

The presenter view includes your next (non-hidden) slides that is coming up, your current slide projected on screen, how long you’ve been talking and your speaker notes.

To run the presenter view from the current slide, click the Slide Show tab, hold the Alt key and click the From Current Slide command

To launch the Presenter View from the beginning of your presentation using your Ribbon, simply:

Navigate to the Slide Show tab
Hold down the Alt key on your keyboard
Click From Beginning

Holding down the Alt key and clicking From Beginning , the Presenter View will launch from the very first (non-hidden) slide in your presentation.

You can also launch the presenter view from the beginning of your presentation at any time by clicking Alt + F5 on your keyboard.

Start Presenter View in PowerPoint From Current Slide

To start your slide show from the current slide using the presenter view, click the slide show tab, hold the Alt key and click

Did you know that you can access different views in PowerPoint by adding keys as you click commands in the PowerPoint ribbon?

To start the Presenter view from your current slide using your Ribbon, simply:

Hold down the Alt key on your keyboard
Click From Current Slide

Holding the Alt key and clicking From Current Slide launches the Presenter View from your current slide. So, this is another way you can quickly practice your presentation, see your speaker notes and see what’s coming up next.

You can also launch the Presenter View from the beginning of your presentation at any time by hitting Alt+F5 on your keyboard.

Showing and Hiding Presenter View

Regardless of which view you start your PowerPoint slide show; you can switch between the two different slide show views without exiting presentation.

To show or hide the Presenter View, right click your slide show and select either show or hide presenter view

To switch between the two slideshow views (while giving your presentation), simply:

Right-click your slide in whichever presentation view you are currently in
Select either Show Presenter View or Hide Presenter View

When would you use a feature like this during a presentation? One example is if you want to view your notes without leaving the slide show mode.

NOTE: The letter r for both Show Presenter View and Hide Presenter View is underlined. This means that it is a keyboard shortcut. So, if you want to quickly flip between these two presentation views, you can simply right-click your slide and hit the letter r on your keyboard. Doing so automatically switches the view you are in.

Controlling how your presentation runs

Another way to control how your presentation runs (including the default laser pointer and pen color), is the Set Up Slide Show dialog box.

Click the slide show tab, and select the Set Up Slide Show command to control how your PowerPoint presentation runs

To open the Set Up Slide Show dialog box, simply:

Select the Set Up Slide Show command

Doing so, opens all your PowerPoint slide show settings and options as pictured below.

Inside the slide show settings dialog box, you can select:

How your presentation runs (full screen, window or in kiosk mode).
Your default pen and laser pointer color options ( see our laser pointer article here ).
Which slide you want start from, or which slides you want to show. You can also setup a custom show here.
How your slides progress (manually or using slide timings).
Which of your computer monitors (or screens) your slide show runs on.

The Set Up Slide Show dialog box is also the secret to running multiple presentations at the same time in PowerPoint. To expand your knowledge and learn how to set this up, read our guide here .

Setup Slide Show SECRET Shortcut

Hold the Shift key and click the reading view icon to open the set up slide show dialog box

To use the SECRET shortcut to open the Set Up Slide Show dialog box, simply:

Hold down the Shift key on your keyboard
With your mouse, click the Reading View icon at the bottom of your screen

This is useful when you need to quickly cycle through lots of PowerPoint presentations and change how those presentations run. Instead of wasting time clicking through the Ribbon, simply hold the Shift key and click the Reading View icon. This is also a friendly conversation starter with a fellow PowerPoint enthusiast at Happy Hour.

NOTE: The color of your Reading View icon might be different than in the picture above, as it is dependent on the Office Theme you selected for PowerPoint.

How to exit a PowerPoint presentation early?

Hit the escape key to exit slide show mode in PowerPoint

Regardless of how you start your full screen presentation, you can end your presentation at any time by hitting the Esc key on your keyboard.

Hitting Esc immediately takes you out of the PowerPoint presentation mode and back to the normal editing view of your slides, on whatever slide you were last presenting.

Here is how you can use a combination of all the different keyboard shortcuts to spot check and practice your presentation in full screen before you finalize your presentation.

Hit F5 on your keyboard to start your presentation in full screen from the very first slide in your presentation. You can then use your arrow keys to advance, spot checking your slides for errors.
When you find an error, simply hit Esc key to return to the normal PowerPoint editing view to fix your slide.
When you are done, hit Shift + F5 to return the full screen presentation mode from the slide you just updated. You can then continue spot checking your presentation (without having to start over from the beginning).

In this way you can quickly work your way through your slides and practice your presentation, fixing and adjusting your content as you go.

Understanding how to run your presentations is CRITICAL to the success of your presentation. Not only in presenting them live, but also in knowing how to spot check your slides as you build them.

I personally find it easiest to spot check your slides and quickly fix errors by running your presentation in slide show mode (or full screen). The last place you want to discover an error is during your presentation.

Using the commands and shortcuts above, you can quickly start, exit and step back into your slide show. Once you have these commands and features down, you will also look like a whiz during your presentations.

If you enjoyed the depth of this article, you will love our other PowerPoint training courses and free resources. To learn more, visit us here .

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Previewing Your Presentation in Slide Show View

At any point in the process of developing a presentation, you can preview the show itself.

To see the presentation starting with the currently selected slide, just pick a slide (in any view) and click the Slide Show View icon on the View bar. This starts the show and allows you to use the same navigation techniques you would use if you were actually giving the presentation to an audience (for example, click to advance the slide, press Esc to exit). When the show is over, you return to the view you were using before starting the slide show. If you want to see the entire presentation, starting with the first slide, click Slide Show, View Show. Alternatively, press F5.

Tip: If you hold down the Control key as you click View Slide Show, the show appears in a small window that occupies the upper-left quadrant of the screen. Click elsewhere in the PowerPoint window to hide the show while you edit or create a slide; click the Resume Slide Show button to return and see your changes.

Adding Notes

The simplest way to add or modify notes is in Normal view, where you can expand the notes pane as needed to accommodate lengthy notes.

If the small notes pane isn't big enough to work with comfortably, choose View, Notes Page to switch to Notes Page view. This view, which doesn't have its own button on the View bar, hides the outline and shows you a full-page as it will appear when you print out your notes for reference (see Figure 9).

Figure 9. Notes Page view hides the outline and shows only the notes for one slide at a time.

If the notes for any particular slide extend beyond one page, Notes view expands the text area downward to accept what you type. If you print the notes for that particular slide, however, they'll be truncated at one page. Multi-page notes appear in Normal view.

60 Effective PowerPoint Presentation Tips & Tricks (Giant List)

Here's a PowerPoint presentation tips and tricks guide that takes you through how to make a good PowerPoint presentation.

The best PowerPoint presentations shouldn’t be remembered. Instead, they should fall into the background to support you and the message you’re trying to get across.

Unlike good PowerPoint presentations , bad PowerPoint presentations are a distraction. You may remember them, but not in a good way.

You’ve seen them before. They might have millions of lines of text. Or a disjointed flow to the slides. Even worse, some slides feature ugly photos and poor design that detract from the message you’re trying to get across. That can even hurt your credibility as a professional or speaker.

This article will take you from finding your initial topic to learning how to make a great PowerPoint presentation. Our guide covers everything in between so that you learn how to present a PowerPoint like a pro.

These Microsoft PowerPoint presentation tips and guidelines are organized into sections. So cut straight to the advice you need and come back when you’re ready for the next steps.

Guide to Making Great Presentations (Free eBook Download)

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Also, download our Free eBook: The Complete Guide to Making Great Presentations . It’s the deepest resource for learning effective presentation skills for a PPT.

This eBook covers the complete presentation process. It takes the PowerPoint tips and tricks you learn in this article further. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully. It’s another great source for presentation design tips.

Master PowerPoint (Free Course): 15 Essential Tips

This article is full of helpful tips so you can build a powerful presentation. You can also find more PowerPoint tips in this video lesson:

To learn even more about how to make a PowerPoint look good, review the huge list of tips below.

What Makes a PowerPoint Presentation Effective?

Knowing how to use PowerPoint and work within it quickly is helpful. But more important is making a good presentation that hits all your goals. A great PowerPoint presentation is:

Prepared to Win . Research, plan, and prepare your presentation professionally. It helps you deliver an effective message to your target audience.
Designed Correctly . Your visual points should stand out without overwhelming your audience. A good PowerPoint visual shouldn’t complicate your message.
Practiced to Perfection . Rehearse your timing and delivery so that your points land as practiced with a live audience.
Delivered With Poise . Present with a relaxed inner calm and confident outward projection. Give your audience warmth, excitement, and energy.
Free From Mistakes . Avoid typos, cheesy clip art, and mistakes like reading directly from your slides.

Consider this your all-inclusive guide to how to make a good presentation. We’ll look at preparing your presentation and explore how to design it in PowerPoint. Plus, we’ll cover how to practice and nail your delivery successfully come presentation time.

We’ll also address what not to do in these tips for PowerPoint presentations—so you can sidestep any big mistakes. Now let’s dig into these tips for effective PowerPoint presentations.

Killer Presentation Preparation Tips to Get Started Right

Before even opening PowerPoint, start by addressing these things. These Microsoft PowerPoint tips and tricks will ensure that you’re prepared for your presentation:

1. Know Your Stuff

Your presentation isn’t about your slides alone. It’s about the message you want to get across. Before filling in stats, facts and figures, think about the narrative that’ll be discussed, why, and in what order.

2. Write It Out

Start in a Word or Google doc, and storyboard or script the entire presentation. This will give you an idea of how the information presented will flow and how viewers will see it in sequence. Learn the complete writing process .

3. Highlight What’s Most Important

A presentation covers the most crucial pieces only. Whatever you’ve been working on that led to this—a paper, a work project, a new product design—doesn’t need to be shared in its entirety. Pick key points and put the rest in an “Appendix” to refer to during the Q&A session at the end.

4. Know Your Audience

How you talk to a room full of medical professionals should be different from the way you address a room full of young entrepreneurs. Everything, in fact, is different: your topic selection, the language you use, the examples you give to illustrate points. The little bits of humor you include should be tailored specifically with your target audience in mind.

Understand your audience’s needs to create a successful PowerPoint presentation. Customize your content to meet their specific requirements.

5. Rehearse! (Yes, Already)

It’s never too early to get used to the rhythm of your presentation and take note of points you want to emphasize. While saying it out loud, you’ll start to develop a “feel” for the material. You’ll notice that some things work well, while others don’t and might need to be worked around.

6. Rewrite After You Rehearse

As you’re rehearsing your presentation, you’re bound to stumble over sections that don’t quite flow naturally. Instead of reworking your delivery, it might be time to consider the content and rewrite the areas that served as stumbling blocks.

“Editing is hard. ‘It’s good enough,’ is a phrase wannabes use. Leaders take editing seriously.” – Anthony Trendl

The most important part of creating a great presentation is the writing stage. The second most important stage is rewriting.

7. Share With a Friend

If the stakes are high for your presentation, it’s never too early to get feedback from those that you trust. Here’s an article that helps you collaborate as a team on a PowerPoint presentation. Get PowerPoint design tips from those that you trust when you collaborate.

Simple Tips to Design Your PowerPoint Presentation Better

Second only to you (the information you bring and how you present it) is your PowerPoint slides. If not designed well, a PowerPoint can be disengaging or distracting (regardless of the content quality). Here are some presentation design tips to make sure this doesn’t happen to you:

8. Keep Your Slides Simple

This is one of the most important PowerPoint presentation tips to follow when designing your slides. Keep in mind that less is more (effective.) A cluttered slide is distracting. It causes confusion for an audience: Which part of the slide should I focus on? Should I read the slide or pay attention to the presenter?

A simple, visually appealing slide will engage your audience, keeping them on track with your main points. Here’s an example of a simple slide that serves its purpose perfectly:

Minimalist slide templates like Nook can help you resist the urge to clutter your slides.

9. Limit Words on Your Slides

Piggybacking on the last point, less is more effective. If possible, avoid bullets altogether. Otherwise cut them to just a few simple words. The audience should be listening, not reading.

10. Use High-Quality Photos and Graphics

One of the most important tips for quality PowerPoint presentations is to use high-quality photos and graphics.

Earlier in this tutorial, you saw Envato Elements, an all-you-can-download service with PPT tips inside of templates. Those pre-built designs are a beginner’s best friend. They’re even better when paired with Elements’ unlimited library of stock photos .

People are more likely to take you seriously if your presentation is visually appealing. Users view attractive design as more usable. Similarly, they’ll view a more attractive PowerPoint as more effective.

11. Use Accurate and Relevant Charts and Graphs

Charts and graphs can also be distracting if they’re not used right. Make sure your information design is simple and clean so that the audience doesn’t spend the entire time trying to decipher what your X axis says. Learn more about PPT data presentation .

12. Use High-Quality, Fresh Templates

Have you seen the old PowerPoint template that looks like worn paper and uses ink splashes? Yeah, so has your audience. Templates can be distracting if they’re too basic or if the design feels dated. You need one with great design options.

Costs are always a concern. But when you use Envato Elements, you’ve got everything you need to create a great PowerPoint presentation . That’s thanks to the incredible all-you-can-download subscription package.

The best PowerPoint tips and tricks can hardly compare to the value of using a template while building your presentation.

On Envato Elements, there are thousands of PowerPoint design templates that are ready to use. Instead of designing a presentation from scratch, start with a template! Just add your specifics to the placeholders.

Templates like Galaxi are impressively designed and waiting for your slide specifics.

The best PowerPoint design tips save you time. And there’s no tip more powerful than this one: use a pre-built template . It helps you master how to present a PowerPoint without spending all your time in the app.

13. Choose Appropriate Fonts

Fonts are an important part of engaging your audience. Fonts and typography choices have a subconscious effect on viewers. They can characterize your company’s presentation and brand either positively or negatively. Make sure that you’re choosing fonts that are professional and modern.

14. Choose Color Well

Like font choice, colors cause specific subconscious reactions from viewers. Choosing an outdated color combination for your presentation will render it ineffective.

Below is an example of the Popsicle PowerPoint template , which has a modern presentation color choice:

The Popsicle PowerPoint template highlights how harmonized color palettes can create beautiful slides.

15. Clean + Simple Formatting Makes All the Difference!

We’ve got a full tutorial on how to make a good presentation slide . Give it a read through and review the accompanying video. Just remember, less is more. The focus is you and your message , not your slides.

16. Make Sure All Objects Are Aligned

A simple way to create a well-designed presentation is to make sure all items on a slide are intentionally aligned. To do this, hold down Shift and select all the objects you want to include. Then choose Arrange in the options bar and apply Alignment Type .

17. Limit Punctuation

This isn’t the place for exclamation points. Emphasize your points (while speaking). Don’t enlist punctuation to do this for you. (Leave these at home!!!)

18. Avoid Over-Formatting Your Points

This PowerPoint presentation tip is simple. There’s no need to have every word of every bullet point capitalized, or to have all your bullet points in title case. If possible, drop bullets altogether. Again, the simpler, the better!

Limit your text formatting, including reducing the use of bullets, underline, and other effects. Compare the before example on the left to the revised version on the right.

19. Combine Information With Graphics in PowerPoint

One of the most powerful presentation skills for PPT is using infographics. With the right type of visuals, slides come to life and reduce the text in favor of graphics.

Infographics help combine information with graphics. It’s easier to explain complex ideas when you use visual formats that are intuitive.

Practice Presentation Tips: Rehearse, Rehearse, Rehearse!

Delivery is probably more important than the actual content. Here’s how to become more aware of your own unique ticks, and how to present like a polished pro:

20. I’ll Say It Again, Rehearse!

Just do it. Again and again. Experiment with pauses, gestures, and body language. Practice around one hour for every minute of your speech.

21. Practice With a Timer

Consistency is key to an effective PowerPoint presentation. The timing should be similar (ideally the same) each time you rehearse. This one will especially pay off when it’s time to present in front of your audience.

22. Slow It Down

Many of the best speakers today intentionally speak slowly. You’ll have the chance to emphasize, appear more thoughtful, and make your information easier to digest.

23. Pause More Often

Like the prior tip, pausing more often allows your main points to be emphasized and gives time for information to sink in. You need to let key points breathe a little before rushing into the next section.

24. Record Yourself

Use your phone’s voice recorder. Assess and critique yourself. Consider:

Are your pauses too short or too long?
Are you speaking slowly enough? Too slow?
When you’re nervous, does your voice get high like the mice in Cinderella?

It’s always weird to hear your own voice recorded; don’t stress it. Use this as a time to adjust.

25. Choose Three Focal Points in the Room

If you stare at the same spot (or even creepier, the same person) the entire time, your presentation will be ineffective (and awkward.) People will be distracted by you, wondering what you’re staring at.

Try this: pick three points in the room (typically: left, center, right). Take time to direct your delivery toward each physical focal point in the room. Also, focus on the center when making your primary points.

26. Vary Your Sentence Length

This makes you sound more interesting, and it’s easier for your audience to follow. Think short and punchy. Or go long and complex for dramatic effect.

27. Modulate!

Don’t speak in monotone for your whole presentation. Be conscious of raising and lowering your voice tone. Otherwise, people will tune you out, and you’ll come across like the teacher in Charlie Brown.

28. Practice in Front of a Mirror

What you look like is as important as how you sound. Pretend you’re having a normal conversation, and allow your hands to move with your speech to emphasize your points. Just don’t get carried away! (I’m thinking Brene Brown or President Obama , not your Aunt Jamie after a few gin and tonics.)

29. Use “Present Mode” When Rehearsing

When you finally are ready to hit the Present button in PowerPoint, make sure you use the Present Mode option. This allows you (and only you) to view extra notes about each slide—just in case you forget something!

30. Practice With New Audiences

If possible, try doing a few real live test runs as a webinar or even at a local Toastmasters organization to get some feedback from a live audience.

31. Engage the Audience by Asking Questions

There’s no reason that a presentation should be one-sided. Why not invert the format and ask your audience a question?

To learn how to create a slide that kicks off a Q&A, use this article . These PowerPoint design tips help you create an engaging and exciting discussion.

Helpful Tips to Step Up and Deliver Come Presentation Time

When the actual day arrives, there are only a few last PowerPoint presentation tips and guidelines to keep in mind:

32. Take a Deep Breath

Deep breathing is proven to relieve stress. It’s simple, and it’ll help you remain calm and in the moment, even up to the last minute before starting.

33. Lighten Up Your Mood

Tell yourself a joke or watch a funny video clip. Do this before the presentation, of course. Research concludes that happy people are more productive. More productive is more focused and able to perform better.

34. Remind Yourself to Take It Slow

When we’re stressed or nervous (or both), we tend to speak faster. Consciously, take yet another deep breath and remind yourself to take it slow!

35. Read the Room

Every presentation room has a temperature. It’s your job as a speaker to gauge it and tailor your presentation to it.

Here’s a great example. Layoffs are coming at a company, and you’re asked to speak to an audience. Even if the audience isn’t personally affected by the actions, you’ve got to consider the morale of the workforce.

Skilled speakers have a knack for reading the energy of the room and adjusting their presentation on the fly.

The last thing that group will want to hear is how strong the economy is and why the company is the best place to work. That doesn’t mean that you’ve got to align to their uncertainty, but don’t go too far against the grain while presenting.

Robert Kennedy III is a master of bringing energy and aligning a speech to the audience. Here’s his advice for adjusting:

“It can be hard to wake up a “dead” crowd but go for it. Most of all, don’t take their energy personally. Focus on serving them with every bit of your fiber then leave empty.”

36. Fake It ‘Til You Make It!

Go forward with confidence. If you act confident, you’ll start to feel more confident. Move slowly with grace, speak clearly, smile, wear something nice. You’ll appear confident to all attendees (no matter how you feel internally).

PowerPoint Presentation Tips and Tricks to Help Avoid Mistakes (What Not to Do)

Most importantly, focus on what you can do to make your presentation better. There are a few important things not to do that we’ve got to address. Here are a handful of PowerPoint presentation tips and tricks to help you avoid missteps.

37. Stop With the Sound Effects

Sound effects are distracting and outdated. In most cases, avoid them. Add audio or music to your presentation to inject interest or highlight an important point, but it’s something to take extra care with. If you insert audio, then make sure your use really connects with your audience and has a fresh approach. Otherwise, it’s best to leave it out.

38. Don’t Use Flashy Slide Transitions

Again, this is distracting and outdated. Use transitions and subtle animations in your PowerPoint presentation. But you need to take care and do it right .

39. Beware of Clip Art

This PowerPoint presentation tip shouldn’t even have to be said. But please, please don’t use clip art. Use professional graphics instead.

40. Don’t Be Afraid to Be Afraid

The fear of public speaking is a real one. Many beginners think that if they’re feeling nervous that a presentation won’t go well or succeed. That might lead them to cancel the presentation.

Here’s a tip from expert Sandra Zimmer, who leads The Self-Expression Center on conquering your fears before you take the stage:

“Get out of your head and into your body. I do this through a grounding exercise that really works to calm nerves and bring you present in the moment.”

If you think that public speaking fears aren’t normal, you might never give your award-winning presentation. So don’t be afraid to be afraid, and acknowledge it’s part of the process!

41. Don’t Read Directly During Your PowerPoint Presentation

If you spend your entire presentation looking at the screen or your note cards, you’re sure to lose your audience’s attention. They’ll disengage from what you’re saying, and your presentation will fall flat.

Reading from your paper or screen also makes it look like you’re not prepared. Many people do it, but no one should. As a general rule, only present something you know well and have, at least mostly, memorized the main points of.

42. Don’t Miss Out on PowerPoint Customizations

Many new PowerPoint users often make significant mistakes when using Envato Elements designs.

The best way to see how to make a good presentation PPT is to start with designs from others. That means using a template, but that doesn’t mean you can’t customize them!

Don’t forget that PowerPoint templates are infinitely customizable. Think of them as guides with built-in presentation design tips.

To see more presentation tips that show you what not to do, make sure to check out our guide .

Work in PowerPoint More Effectively (Tips & Tricks to Level Up Your PPT Skills)

These PowerPoint tips will help you get the most out of the application to level up your next presentation. Let’s dive in.

43. Use the Visual Guides

When you’re designing your next PowerPoint presentation, it helps to create a sense of visual rhythm. Slides that have objects aligned and centered are more likely to resonate with an audience.

44. Use a Few Animations (Tastefully)

Animations in effective PowerPoint presentations are a slippery slope. We’ve all sat through presentations where there were so many objects in motion that it was easy to lose focus on the key ideas in the presentation.

But that’s why animations get an unfairly bad reputation. Use animations to create motion and hold an audience’s attention. Use them sparingly and on key elements on your slide, and you’ll capture that attention properly.

45. Stage Key Content With Animations

You just learned that animations should avoid being distracting. But there’s an important principle to using animations properly. It’s called staging content.

Staging content means that the content appears step by step. There’s nothing worse than overwhelming an audience with all your content at once. But when you stage content, bring it on step by step.

Take it from presentation pro Suzannah Baum :

“If you’re sharing a slide with lots of different points on it, using the animation to reveal those points one at a time is a way to keep the presenter’s content flowing smoothly.”

For more animation presentation tips and tricks, follow our guide .

46. Add a Video to Your PowerPoint

When you’re sharing a big idea in your presentation, it helps to share your perspective from a few different angles. Adding a video to supplement your content can do just that. Luckily, it’s easy to add and embed a YouTube video in your next PowerPoint presentation.

47. Add Charts & Graphs

Charts and graphs can help you tell stories with data. It’s easy for an audience to zone out when you throw a big data table or set of statistics at them.

instead, convert those to charts and graphs. Try out our tutorial to learn how to edit those graphs.

48. Build Your Own Infographics With SmartArt

Earlier in this tutorial, we gave you one of my favorite PowerPoint design tips: use infographic templates.

Here’s another. One of my favorite PowerPoint features is SmartArt, which allows you to build infographics right inside the app.

You don’t have to use another graphic design app like Photoshop or Illustrator to add visuals. Instead, try out SmartArt to help you build graphics that are easy to update.

49. Use Presenter View

Remember that when you use the PowerPoint, you’ re the presentation. The slides are just there to reinforce what you’ve got to say and support your speaking points.

That’s why I always recommend using Presenter view. More often than not, you’re going to have several displays. Presenter view shows your content on your screen, while your presentation is displayed on another screen.

50. Track Your PowerPoint Changes

One of my favorite PowerPoint design tips is to collaborate. Those who know you best will suggest compelling changes that are sure to help you succeed.

As you start collaborating on your presentation, it helps to keep track of proposed and included PowerPoint changes. Use this article to track changes made by others.

10 More Advanced PowerPoint Tips & Tricks

Really need to wow an audience with a good PowerPoint presentation? Give these tips a try to make an unforgettable impression:

51. Engage With an Interactive Quiz

A good PowerPoint presentation gets your audience involved. One of the best PowerPoint tricks is to do that with a quiz. By engaging audiences, a quiz makes your slides memorable.

MIDTEST - Education Quiz Powerpoint Presentation

By adding trivia, you’ll see how to present a PowerPoint in a way that people will love. Channel your inner game-show host today. MIDTEST is a good PowerPoint presentation with quiz slides.

52. Illustrate With Custom Image Masks

One of the top PowerPoint tips is to illustrate your slides. But you can go beyond simple, rectangular images on each slide.

The Burte template is full of PowerPoint tricks , including custom image masks. Image masks shape photos into unique works of art. And thanks to premium templates, you can style photos just like this. Masks overlay your photos onto geometric shapes, instantly elevating your style.

53. Print Handouts With Extra Notes

Wonder how to give a good presentation PPT that audiences will remember? Give them a piece of it to take home.

PowerPoint makes it easy to print handouts with room for notes on the page. This way, audiences can keep copies of your slides, along with their own notes. This is the perfect way to ensure everyone engages with and retains your content.

54. Make Bulk Edits With Master Slides

When you think about how to present a PowerPoint, consider your branding. That means keeping your logo front and center in the eyes of an audience. But if you’re working with a lengthy slide deck, this could seem daunting.

That’s where master slides come in. They’re common in premium layouts, and they’re a leading example of presentation skills for PPT. Master slides let you make bulk edits fast.

55. Shrink File Sizes for Sharing

Many of the top presentation tips involve making your slides more accessible. Often, that involves sharing them with audiences online.

You’ll often find that email clients and cloud services limit the size of files that you share. This can be a problem with large PPT slide decks. But there are a few quick steps you can take to reduce PPT file size. Cut graphics, scale down photos, and more.

56. Map Processes With Flowcharts

As you consider how to do a good PowerPoint presentation, think of ease of understanding. After all, you’re trying to explain something to your audience.

The Flowcharts in Infographics template seamlessly illustrates ideas and processes. A flowchart maps out a process in a visual way. Instead of resorting to endless narration, try a quick illustration like this. It saves you time and effort, and your audience is sure to thank you.

57. Use Brand-Specific Colors

Using presentation skills for PPT helps form an association between your message and branding. There’s no better way to do that than with your brand colors.

PowerPoint makes it easy to change color themes, adding your brand colors and logo to each slide. This is one of the top PowerPoint tricks for marketing presentations.

58. Build Social Media Posts in PPT

A good PowerPoint presentation doesn’t have to be shared through a projector. Use the app and templates to build amazing illustrations to use anywhere.

Soffee - Social Media CoffeeShop Presentations

A template like Soffee helps you learn how to present a PowerPoint easily with a pre-built design.

Try using PowerPoint to create social media posts. It helps you engage with your audience, with no need to design custom layouts from scratch.

59. Be Industry-Specific

One of the top presentation tips in 2024 is to be industry-specific. That means avoiding generic layouts and choosing something more customized.

This offers two key advantages. First, you save time by having layouts built for you. Second, you gain design inspiration for your specific topic. Themed templates are truly the best of both worlds.

The Medical and Health template is a good PowerPoint presentation with a set theme.

60. Design for Online (Virtual) Sharing

Last but not least in our list of PowerPoint tips comes virtual presenting. More and more often, slides will be shared with online audiences around the globe.

Why not design your slides for that very purpose? And then learn how to share flawlessly with a global team? It’s one of the top presentation tips for 2024. Embrace it today.

Discover More Top PowerPoint Template Designs From Envato Elements for 2024

You’ve just seen our favorite powerful PowerPoint presentation tips and guidelines to help you improve your speaking. We’ve also mentioned Envato Elements, an incredible all-you-can-download source for top PowerPoint designs .

Here are five of the best PowerPoint templates that you can use to create your best presentation yet:

1. Galaxi PowerPoint Template

Blast off to success with the help of this PowerPoint template! Think of the pre-built slide designs as pro PowerPoint design tips. They’re built by professional graphic designers. All the popular and modern slide styles that are perfect for your next presentation. Use Galaxi’s five styles and 30 designs to create a great presentation.

2. Masmax PowerPoint Template

We selected templates for this article that match the PowerPoint tips and tricks provided. Masmax fits the bill perfectly across its 234 unique slide designs. These slide designs are sure to align with the latest in design expectations.

3. STYLE Multipurpose PowerPoint Template V50

Style is subjective, but we can all agree that this template is stunning! The light and airy slide designs are built with fashion-focused designs in mind. But that doesn’t mean that it’s not perfect for most presentations. When learning to present a PowerPoint, remember that templates can be customized to suit your purpose.

4. Peachme Creative PowerPoint Template

Peachme has image-focused slides with splashy designs. The slides are colorful and perfect for a modern presentation. Don’t worry about remembering all the PowerPoint design tips because they’re included in the pre-built slides. Use Peachme’s designs for your presentation today.

5. Buizi Office Building Rent PowerPoint Template

Buizi markets itself as a real estate focused template. It’s ideal for that purpose because of the minimal, image-focused slide designs. But that also makes it a perfect choice for presentations in many fields.

We’ve just scratched the surface of PowerPoint design tips with these five options. Here are many more, bundled inside of the best roundups on Envato Tuts+:

How to Build a Good PowerPoint Presentation Quickly (In 2024)

You’ve already seen effective presentation skills PPT techniques. But you may be wondering exactly how to do a good PowerPoint presentation. It only takes a few clicks. Let’s learn how in just five steps.

For this mini-tutorial, we’ll use the Enjoy PowerPoint Template from Envato Elements. You’ll see that it’s a beautiful template that helps you learn how to present a PowerPoint by giving you every object and layout you need.

Let’s get started:

1. Choose Your Slides

As you can see, a template like Enjoy has dozens of unique slides inside. The key to how to give a good presentation PPT is to choose only the slides that you need.

One of the best PowerPoint tricks is to start by selecting slides you wish to use from your template.

In PowerPoint, scroll through the sidebar on the left to view different slide layouts. Right-click and choose Delete to remove unwanted designs. Plus, you can click and drag slide thumbnails to reorder them in the deck.

2. Add Text

Consider how to do a good PowerPoint presentation without investing a ton of time. That’s where premium templates come in.

One of our top presentation tips when working with a PPT is to lean on the pre-built text boxes for your content.

To add custom text, simply click and select the contents of any text box on your slide. Then, type in your own words. Repeat as needed throughout your slide deck.

3. Customize Fonts

With text selected, it’s easy to customize fonts on each slide. Find the Font section on PowerPoint’s Home tab. From there, you’ve got a variety of dropdown options.

Another of our top tips for presentation tricks is to use a custom font setting in your template.

Click to change the font, font size, and more. You can also use the buttons on the left to add bolds, italics, and more.

Need more custom font styles? As an Envato Elements subscriber, you’ve got instant access to thousands of custom fonts . Use them in your presentation with ease.

4. Insert Images

Slides like this one contain an image placeholder. That’s another advantage found only with premium templates. These make adding images a breeze.

Add images to your PPTX template for more visually interesting slides.

To get started, find an image file stored on your computer. Then, drag and drop it over the placeholder. PowerPoint will import it, sized and scaled for a perfect fit.

5. Change Colors

One of the top effective presentation skills is changing shape colors. This helps you control the look and feel of each slide.

With a shape selected, find the Shape Format tab on PowerPoint’s ribbon. Then, click on the Shape Fill dropdown. You’ll see a color chooser menu appear. Click on any thumbnail to apply it to the shape or browse through the Gradient and Texture options.

Start Putting These PowerPoint Presentation Tips & Tricks Into Use Today!

Learning to write, design, and present a PowerPoint presentation is an invaluable skill, no matter where you use it. If you’re a good communicator of important messages, you’ll never go hungry.

Luckily, improving PowerPoint presentations isn’t as hard as it seems. Follow these tips for PowerPoint presentations to design and deliver with greater confidence.

Remember: Less is more (effective) . Use PowerPoint presentation templates for better design and more effective visual impact. And you can customize a PPT template quickly , with the right workflow.

More From Forbes

How to make your presentation sound more like a conversation.

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The main difference between strong, confident speakers and speakers who seem nervous in front of the room is in how relaxed and conversational they appear. Here are some basic pointers that will help you create a conversational tone when speaking, regardless of the size of your audience.

1. Avoid using the word, “presentation.” Every time you say, “I’m here to give you a presentation on X,” or, “In this presentation, you’ll see…,” you are emphasizing the formal, structured, sometimes artificial nature of the interaction. No one wants to be “presented” to. Instead, use language that emphasizes a natural, conversational exchange. “We’re here today to talk about X,” or “Today I’ll be sharing some ideas regarding Y.” You can even go so far as to say, “I’m glad we have time together today to discuss Z.” Even if your talk is not going to truly be a dialogue, you can use language that suggests engagement with the audience.

2. If you are using PowerPoint, avoid using the word “slide.” Instead of talking about the medium, talk about the concepts. Swap out, “This slide shows you…,” for, “Here we see….” Instead of saying, “On that slide I showed you a moment ago,” say, “A moment ago we were discussing X. Here’s how that issue will impact Y and Z.” Casual conversations don’t usually involve slide decks. Just because your complicated presentation on tax exposure, supply chain issues, or new health care regulations requires you to use slides, doesn’t mean you have to draw attention to that fact that the setting is formal and structured.

3. For many large-group events, speakers are provided with what’s called a “confidence monitor,” a computer screen that sits on the floor at the speaker’s feet showing the slide that appears on the large screen above the speaker’s head. Avoid using confidence monitors. Our natural inclination when using a confidence monitor is to gesture at the bullet point we’re discussing at the moment. However, we are pointing to a bullet point on the screen at our feet, which the audience can’t see, so it creates a disconnect between us and the audience. Instead, stand to the side of the large screen and gesture at the bullet point you’re talking about so that the audience knows which point you are discussing at the moment.

4. Don’t tell your audience, “I want this to be interactive.” It’s your job to make it interactive. If you are delivering the type of presentation where your audience size allows you to create true engagement with your listeners, create that connecting in stages to “warm up” the audience. Stage One engagement is to ask the audience a question relevant to your topic that you know most of the audience members can respond to affirmatively. “Who here has ever bought a new car?” or, “How many of you have ever waited more than 5 minutes on hold on a customer service line?” Raise your hand as you ask the question to indicate to the audience how to respond. Whoever has raised their hand has now participated in the discussion. They have indicated a willingness to engage. Stage Two engagement is calling on one of the people who raised their hand and asking a specific, perfunctory question. Again, it needs to be a question they can answer easily. If your first questions is, “Who here has bought a new car?” you can then call on someone and ask, “How long ago,” or “What kind of car did you buy most recently?” If your first question was, “Have you ever waited on hold for more than 5 minutes,” you can’t ask, “What company were you calling at the time?” The people who raised their hands weren’t thinking of a specific instance; they were just thinking broadly about that type of experience. You could, however, call on someone and ask, “Do you prefer when they play music or ads for the company’s products?” Anyone can answer that question. At that point, you are in an actual dialogue with that person. Stage Three engagement is asking them a question where they need to reveal something more personal. “How does that make you feel when you hear those ads?” You’ve warmed up your audience and drawn them in with baby steps. Now you have actual, meaningful audience participation.

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5. Use gestures. When we’re speaking in an informal setting, we all use hand gestures; some people use more than others, but we all use them. When we try to rein in our gestures, two things happen that diminish our speaking style. First, we look stiff and unnatural. We look like we are presenting a guarded or cautious version of ourselves; we look less genuine. Second, hand gestures burn up the nervous energy we all have when speaking in front of a large group. That’s good. When we try to minimize our hand gestures, we tie up that nervous energy and it starts to leak out on odd ways, where we start to tap our foot, fidget with our notes or microphone, or tilt our head side to side to emphasize key points. Just let the gestures fly. It’s unlikely they will be too large or distracting. I have coached people on their presentation skills for 26 years. In that time, I have met three people who gestured too much. Everyone else would benefit from using their gestures more freely.

The impact we have as communicators is based on the cumulative effect of many different elements of our delivery. These suggestions alone won’t make you a terrific presenter. They will, however, add to the overall package your present of yourself when speaking to large audiences.

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How to Make a “Good” Presentation “Great”

Guy Kawasaki

Remember: Less is more.

A strong presentation is so much more than information pasted onto a series of slides with fancy backgrounds. Whether you’re pitching an idea, reporting market research, or sharing something else, a great presentation can give you a competitive advantage, and be a powerful tool when aiming to persuade, educate, or inspire others. Here are some unique elements that make a presentation stand out.

Fonts: Sans Serif fonts such as Helvetica or Arial are preferred for their clean lines, which make them easy to digest at various sizes and distances. Limit the number of font styles to two: one for headings and another for body text, to avoid visual confusion or distractions.
Colors: Colors can evoke emotions and highlight critical points, but their overuse can lead to a cluttered and confusing presentation. A limited palette of two to three main colors, complemented by a simple background, can help you draw attention to key elements without overwhelming the audience.
Pictures: Pictures can communicate complex ideas quickly and memorably but choosing the right images is key. Images or pictures should be big (perhaps 20-25% of the page), bold, and have a clear purpose that complements the slide’s text.
Layout: Don’t overcrowd your slides with too much information. When in doubt, adhere to the principle of simplicity, and aim for a clean and uncluttered layout with plenty of white space around text and images. Think phrases and bullets, not sentences.

As an intern or early career professional, chances are that you’ll be tasked with making or giving a presentation in the near future. Whether you’re pitching an idea, reporting market research, or sharing something else, a great presentation can give you a competitive advantage, and be a powerful tool when aiming to persuade, educate, or inspire others.

Guy Kawasaki is the chief evangelist at Canva and was the former chief evangelist at Apple. Guy is the author of 16 books including Think Remarkable : 9 Paths to Transform Your Life and Make a Difference.

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Descargador de SlideShare: Descarga presentaciones gratuitas

Imagina encontrarte con una serie de diapositivas en línea que podrían ser valiosas para tus necesidades. En este artículo, exploraremos el enfoque más efectivo para descargar y adquirir estas diapositivas utilizando la descarga de presentaciones de SlideShare. Al profundizar en los detalles, te proporcionaremos un método fácil de usar para obtener e integrar con éxito estas diapositivas en tus materiales

WPS Office: Usar Word, Excel y PPT Gratis. Sin Anuncios.

Cómo descargar PPT desde SlideShare

Si deseas descargar una presentación de PowerPoint de SlideShare, una plataforma en línea popular que aloja diversas presentaciones sobre diferentes temas.

Usando el sitio web de SlideShare

Para descargar la presentación de SlideShare desde su sitio web, sigue estos pasos:

Paso 1: Abre tu navegador e ingresa a SlideShare.net

Paso 2: Utiliza la barra de búsqueda para encontrar la presentación que deseas descargar.

Step 3: Haz clic en el botón Descargar debajo de la presentación. Si eres un usuario nuevo, deberás crear una cuenta o iniciar sesión con tu cuenta de redes sociales para continuar descargando.

Algunas presentaciones no se pueden descargar para su uso posterior. Sin embargo, los lectores pueden aprovechar un Descargador de SlideShare en línea gratuito para descargar y guardar la presentación para un uso posterior.

Paso 4: Abre Slidersharedownloader.com en una nueva pestaña, un descargador gratuito de presentaciones de PowerPoint de SlideShare.

Paso 5: Copia la URL de la presentación que deseas descargar y pégala en el campo "Enlace" en SlideShare PowerPoint Downloader.

Paso 6: Elige si deseas descargar la presentación como archivo de PowerPoint o archivo PDF.

Después de descargar las presentaciones de SlideShare, los usuarios pueden ver y editar sus presentaciones o PDF en WPS Office con facilidad. WPS Office es un conjunto de oficina completo que te ofrece tanto el software como la capacidad de manejar diferentes formatos de archivo de forma gratuita. Visita WPS Office y descarga su aplicación ahora mismo.

Usando su aplicación móvil

La aplicación móvil de SlideShare está disponible para dispositivos iOS y Android y permite a los usuarios guardar presentaciones en la aplicación. Para guardar diapositivas para su uso sin conexión:

Paso 1: Inicia sesión en SlideShare.

Paso 2: Busca la presentación que estás buscando usando la barra de búsqueda.

Paso 3: Haz clic para abrir la presentación en SlideShare.SlideShare.

Paso 4: Haz clic en el ícono del "Corazón" ubicado en la parte inferior para guardar el archivo para su uso sin conexión. El ícono del corazón se volverá azul, indicando que la presentación se ha guardado.

Paso 5: La presentación ahora se puede ver visitando la pestaña "Tú", donde se almacenan todas las diapositivas guardadas.

Descarga de diapositivas en tu dispositivo móvil:

SlideShare no ofrece a los usuarios acceso a sus presentaciones fuera de la aplicación. Sin embargo, es posible descargar presentaciones de SlideShare a tu dispositivo móvil utilizando un Descargador de PowerPoint de SlideShare gratuito. Aprendamos cómo hacerlo:

Paso 1: Busca la presentación que deseas descargar usando la barra de búsqueda.

Paso 2: Haz clic para ver la presentación en SlideShare.

Paso 3: Haz clic en el ícono "Compartir" en la parte inferior de la pantalla.

Paso 5: Copia el enlace de la presentación.

Paso 6: Abre tu navegador y visita el descargador de SlideShare.

Paso 7: Pega el enlace de la presentación y haz clic en "Descargar PDF" o "Descargar PPT". La descarga comenzará en unos momentos y el tipo de archivo preferido se almacenará en tu dispositivo móvil.

Descargar y guardar presentaciones para su uso posterior puede ser beneficioso tanto para estudiantes como para profesionales. Puede ayudarles a evitar el riesgo de perder su trabajo o tener problemas de conexión a Internet durante una presentación. También les permite acceder a las diapositivas en cualquier momento y lugar, incluso sin una conexión en línea.

Además, les permite editar o personalizar las diapositivas según sus necesidades y preferencias. Por lo tanto, descargar y guardar presentaciones es una habilidad útil que puede mejorar el aprendizaje y la productividad de una persona.

Opción Alternativa Gratuita: WPS Office

WPS Office refleja las capacidades de Microsoft Office y ofrece una ventaja única: es completamente gratuito. Además, opera de manera fluida en una amplia gama de dispositivos, incluyendo macOS, Windows y Linux. Su naturaleza compatible con dispositivos móviles agrega otro nivel de atractivo, ofreciendo una aplicación de productividad potente pero ligera, adecuada para varios dispositivos móviles.

Una de las características que distingue a WPS Office de otras suites de oficina es su capacidad para ver y editar archivos PDF y PPT. Esto significa que los usuarios pueden cambiar fácilmente entre diferentes formatos sin perder calidad ni formato. Los usuarios también pueden convertir archivos PDF a Word, Excel o PowerPoint con solo unos pocos clics. Además, WPS Office admite almacenamiento en la nube y uso compartido de archivos, lo que permite a los usuarios acceder a sus documentos en cualquier momento y lugar, además de colaborar con otros en línea.

Otra característica que hace destacar a WPS Office es su integración con la inteligencia artificial. WPS Office utiliza la IA para mejorar su funcionalidad y rendimiento, proporcionando sugerencias inteligentes, corrección automática, reconocimiento de voz y cifrado de documentos. Los usuarios también pueden disfrutar de varias plantillas, temas y efectos impulsados por la IA que pueden ayudarles a crear presentaciones profesionales y atractivas.

Con sus características completas y versátiles, WPS Office es una herramienta que todos aquellos que valoran la productividad y la eficiencia deben llevar consigo. Es completamente gratuito para descargar y usar, y no compromete la calidad ni la compatibilidad. WPS Office es la suite de oficina definitiva para el mundo moderno.

Cómo Descargar WPS Office?

Paso 1: Primero, abre tu navegador web y ve al sitio web de WPS Office. Luego, haz clic en el ícono "Descargar" ubicado en el centro de la página.

Paso 2: Una vez que hayas descargado el archivo, simplemente haz doble clic en él para abrirlo. Esto iniciará el proceso de instalación.

Paso 3: Después de que la instalación haya terminado, estarás listo para comenzar a usar WPS Office.

Preguntas Frecuentes

P1. ¿puedo hacer mis presentaciones privadas en slideshare.

Sí, puedes hacer tus presentaciones privadas en SlideShare. Esto hace que la presentación sea accesible solo para ti. También ofrece el modo Limitado, que permite el acceso a quienes compartas el enlace directo, con la opción de agregar una contraseña para mayor protección. La opción Privado asegura que los motores de búsqueda no indexen tu carga, lo que permite un control completo sobre la visibilidad y accesibilidad de la presentación, convirtiéndola en una plataforma ideal para compartir de forma privada y gestionar contenido de manera segura.

P2. ¿Puedo colaborar con otros en presentaciones de SlideShare?

Sí, puedes colaborar en presentaciones de SlideShare con otros utilizando la función de edición compartida. Utiliza el botón Colaborar en la esquina superior derecha del editor para invitar a personas a revisar, presentar o editar. A continuación se muestran los roles que puede tener un colaborador:

Espectador: Solo puede comentar.

Presentador: Puede comentar y presentar.

Editor: Puede comentar, presentar y modificar la presentación.

Administrador: Puede agregar y eliminar colaboradores (solo accesible en el plan Team).

Al hacer clic en el ícono de un colaborador, puedes modificar su rol o eliminarlo. Esta herramienta mejora el trabajo en equipo al monitorear adecuadamente el acceso.

Saber más sobre el descargar microsoft office gratis para PC .

Desbloqueando los Tesoros de SlideShare: Dominando el Arte de la Descarga de Diapositivas

En este artículo, exploramos las prácticas más efectivas para descargar de manera segura archivos de SlideShare, asegurando una experiencia fluida mientras aprovechas al máximo estos valiosos recursos. WPS Office se destaca por proporcionar una serie de herramientas excepcionales, especialmente su función de presentación diseñada para la descarga perfecta de PPT de SlideShare y una presentación impactante. No dudes en aprovechar esta oportunidad; continúa y inicia la descarga de tu WPS Office WPS Office para desbloquear su versátil potencial.

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Use Presenter View in PowerPoint
Select the Use Presenter View checkbox. Select which monitor to display Presenter View on. Select From Beginning or press F5. In Presenter View, you can: See your current slide, next slide, and speaker notes. Select the arrows next to the slide number to go between slides. Select the pause button or reset button to pause or reset the slide ...
Start the presentation and see your notes in Presenter view
Start presenting. On the Slide Show tab, in the Start Slide Show group, select From Beginning. Now, if you are working with PowerPoint on a single monitor and you want to display Presenter view, in Slide Show view, on the control bar at the bottom left, select , and then Show Presenter View.
Present a PowerPoint Slideshow With Presenter View (+ Video
In Presenter View, you'll have your own private screen with tools like a next slide preview, timekeeper, and drawing tools.. This is a view that you'll see on your own screen while giving a presentation using PowerPoint. While the audience will see the presentation on the projector or big screen, you'll have your own private view on a second monitor.
Preview a slide show in PowerPoint
Select the Slide Show tab from the Ribbon. I am a huge fan of keyboard shortcuts, and you can easily run your presentation using just the shortcut keys. To view the presentation From Beginning, you can use the keyboard shortcut key which is F5 on the keyboard. To run From Current Slide using a shortcut key, press Shift + F5.
Mastering Presenter View in PowerPoint for Online Presentations
Step 2: Configuring Display Settings. Additional steps if you are using dual monitors: Connect your second monitor. In PowerPoint, go to the "Slide Show" tab and click "Set Up Slide Show.". Under "Multiple monitors," select your primary display as "Automatic" or select the monitor you want to use for Presenter View. Click "OK.".
How to use the Presenter View in PowerPoint
Take advantage of the PowerPoint Presenter View to practice and present your PowerPoint speaker notes. This view also helps you as a presenter by showing you...
How to Present a PowerPoint Slideshow With Presenter View
In this screencast, you'll learn how to present a PowerPoint slideshow with Presenter View. Download unlimited PPT templates with Envato Elements: https://...
Present your slide show
You can show your presentation to an audience with PowerPoint Mobile. Start presenting. On the Slide Show tab, in the Start Slide Show group, select From Beginning or From Current Slide.. Presenter View. If you have a two-screen setup in which you are projecting from your device to a large screen, you can see Presenter View visible on your device while your audience sees the slide show on the ...
Present Better with PowerPoint Presenter View: Tips & Tricks
The PowerPoint presenter view is a presentation mode that allows presenters to see a preview of the next slides as well as their speaker notes. ... You receive an overview of the entire presentation throughout. 3. A preview image on the side of your presentation always shows you the next slide. 4. A timer notifies you of how much time has elapsed.
Presenter View in PowerPoint
Start Presenter View. Click the Options button. Select Show Presenter View . The Presenter view fills the screen. The same presentation tools are available below the slide, and it also shows the current time and a thumbnail of the upcoming slide. At the bottom of the screen, use the arrows to move forward or backward in the presentation.
How to use Presenter View in PowerPoint
How to start using Presenter View in PowerPoint: - Open your presentation. - Select Slide Show in the top ribbon. - Make sure Presenter View is selected in the Monitors section. - Choose from the dropdown menu which monitor you want your presentation to appear on.
5 Easy Steps to Use Presenter View in PowerPoint
Check the box beside the "Use Presenter View." Select from the "Start Slide Show" section to start your presentation "From the Beginning." Click the three dots menu on your full-screen slideshow view and select "Show Presenter View." When your presentation displays "Presenter View," you can scroll and use it for your speech.
Ultimate Guide To Use PowerPoint Presenter View
How To Use Powerpoint Presenter View. Step 1: To start, open your PowerPoint presentation. Step 2: On the Slide Show tab, access Presenter View. You will see a new window that displays: Slide Thumbnails: Miniature previews of the slides, you can navigate through the presentation slides effortlessly. Notes Page: You can note and view your own ...
How to Present a PowerPoint Slideshow (w/ Shortcuts)
Click From Beginning. Holding down the Alt key and clicking From Beginning, the Presenter View will launch from the very first (non-hidden) slide in your presentation. You can also launch the presenter view from the beginning of your presentation at any time by clicking Alt + F5 on your keyboard.
how can I get to 'preview' the next slide on a PPT before I show it
Volunteer Moderator. Replied on May 23, 2019. Report abuse. Presenter View will do this. Here is Microsoft's page about this feature: Start the presentation and see your notes in Presenter view. Author of "OOXML Hacking - Unlocking Microsoft Office's Secrets", ebook now out. John Korchok, Production Manager. [email protected].
PowerPoint Presenter View with a single monitor/screen: what's possible
Approach 2: Use Presenter View preview. A few years ago PowerPoint introduced Presenter View Preview. This mode allows you to see Presenter View even if you only have one screen. It is a way to practice your presentation without having to connect to a projector. Using this mode can be helpful depending on the meeting platform you use.
Expert Tips for Using PowerPoint Presenter View (2 screens, Windows) in
Customized PowerPoint Presentation Courses; Advice and training for PowerPoint sales presentations; ... When most presentations were done in meeting rooms, PowerPoint's Presenter View was used to primarily to see your speaking notes while the audience saw just your slide. ... Some presenters find the preview of the next build or slide to be ...
How to Present Your PowerPoint Slideshow: Annotations, Presenter View
The presentation preview area shows the slide that the audience is viewing and also has annotation tools that we will discuss in the next topic. Then, there's the next slide area.
Previewing Your Presentation in Slide Show View : MS PowerPoint
If you want to see the entire presentation, starting with the first slide, click Slide Show, View Show. Alternatively, press F5. Tip: If you hold down the Control key as you click View Slide Show, the show appears in a small window that occupies the upper-left quadrant of the screen. Click elsewhere in the PowerPoint window to hide the show ...
Enabling thumbnail previews in Power Point 2019
There are 2 steps needed to make this hapen. First, with your presentation open in PowerPoint, choose File>Info.Click on the heading Properties, then on Advanced Properties.In the dialog that opens, select the Summary tab and check that Save preview picture is checked. Then, in Windows, open File Explorer from the Start button (either click on it's icon, or search for it, then select it).
Previewing the next slide while giving a presentation
Hi everyone, I was attending a presentation recently and noticed that the presenter's laptop did not display the same thing as the projector (i.e. the current slide), but instead showed a box containing the current slide (i.e. what the audience saw), another box with the next slide, and the timing of the current slide and of total presentation.
60 Effective PowerPoint Presentation Tips & Tricks (Giant List)
These Microsoft PowerPoint presentation tips and guidelines are organized into sections. So cut straight to the advice you need and come back when you're ready for the next steps. Guide to Making Great Presentations (Free eBook Download)
How To Make Your Presentation Sound More Like A Conversation
2. If you are using PowerPoint, avoid using the word "slide." Instead of talking about the medium, talk about the concepts. Swap out, "This slide shows you…," for, "Here we see…."
How to Make a "Good" Presentation "Great"
A strong presentation is so much more than information pasted onto a series of slides with fancy backgrounds. Whether you're pitching an idea, reporting market research, or sharing something ...
5 Free Alternatives To Microsoft PowerPoint
If you make slide presentations often, then you probably know about Microsoft PowerPoint. However, there are several free alternatives that are worth trying.
Presenter view...seeing more than one upcoming slide
The strip on the bottom was convenient. It was changed in PowerPoint 2013 (PC). Although not the same, the current presenter view does have a view to show and. navigate the deck. Opening the "Show all slides" view will allow you to jump to any slide in the deck. There is a zoom control on the bottom right of the view.
Descargador de SlideShare: Descarga presentaciones gratuitas
Cómo descargar PPT desde SlideShare. Si deseas descargar una presentación de PowerPoint de SlideShare, una plataforma en línea popular que aloja diversas presentaciones sobre diferentes temas. Usando el sitio web de SlideShare. Para descargar la presentación de SlideShare desde su sitio web, sigue estos pasos:
How To Get Free Access To Microsoft PowerPoint
Select Presentation. In the PowerPoint window that opens, log in using your account. Press Accept on the "Free 5-day pass" section. This lets you use PowerPoint (and Word and Excel) for five days ...
Powerpoint only opens in Reading View on my tablet
When opening a PowerPoint via the PowerPoint app on my tablet, it will only open in a reading view mode and I want it to open in normal mode. The app has been downloaded via the Google Play store. The edit button does nothing. I can view the presentation in the Present button but I want to be able to see the slides like in the normal version.
Centuria cria gestora e se une a suíço PPT para fundo na Europa
A Southtree — nova gestora brasileira criada pelo family-office Centuria Investimentos — se juntou ao de Pury Pictet Turrettini (PPT), uma das maiores empresas independentes de gestão de ...

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How to Present a PowerPoint Slideshow With Presenter View (+ Video)

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