phd thesis resubmission

Format

Position

Margin

For all digital theses

All four margins

2.5cm

Where hard examination copies are requested by examiners - single-sided printing

Left side

4 cm

Top, right, and bottom sides

2cm

Where hard examination copies are requested by examiners - double-sided

Odd page, left side

4 cm

Odd page, top, right, and bottom sides

2cm

Even page, right side

4 cm

Even page, top, left , and bottom sides

2cm

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https://www.vitae.ac.uk/doing-research/doing-a-doctorate/completing-your-doctorate/your-viva/thesis-outcomes

This page has been reproduced from the Vitae website (www.vitae.ac.uk). Vitae is dedicated to realising the potential of researchers through transforming their professional and career development.

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Thesis outcomes and corrections

There will usually be a bit more work to do after the viva. Each institution will have its own regulations about viva outcomes and how to inform the candidate of them. Find out before you go into your viva so that you know what to expect. In the UK they typically they fall into one of the following categories:

• Outright pass. Your work needs no corrections
• Minor corrections. Your examiners have a few minor suggestions that they would like you to incorporate
• Major corrections or resubmission. The thesis needs further work to be of doctoral standard. This might include more research, rewriting sections or including new literature
• Suggestion that you resubmit for, or are awarded, a lower degree (MPhil or MSc). Research is of good quality but too narrow for a doctorate
• Outright fail. Usually used only in cases of plagiarism or where the examiners judge that the candidate will never be able to complete a doctorate.

Most candidates fall within the minor or major corrections categories. This means that you will have some corrections to complete. However, regardless of the number of corrections that you have to do most people who reach the viva stage do  go on to get their doctorate relatively quickly.

Thesis corrections

After your viva you are likely to have some corrections to complete before you are awarded your doctorate. The extent can range from a few spelling mistakes to rewriting or adding complete chapters. You may be given a deadline by your examiners or your institution but regardless of this, it is best to aim to complete your corrections as soon as possible to use the momentum acquired during thesis writing.

In order to be sure that your corrections make the right changes:

• take notes during the viva and write them up immediately after
• meet with your main supervisor to discuss the changes that you need to make
• analyse the examiners' report carefully to make sure that you have dealt with all of the issues that they raise
• proofread your work again.

Thesis resubmission

Your examiners, or often just the internal examiner, will check that all corrections have been incorporated, and then you can resubmit your thesis. Your institution will have regulations on the format of the final submitted thesis copy of your thesis, which will usually be deposited in the institutional library. It has become more common for institutions to request the submission of an electronic copy for ease of cataloguing and searching.

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• Publication Process

Writing an Effective Cover Letter for Manuscript Resubmission

• 3 minute read

Table of Contents

As a researcher who has invested time and effort perfecting a manuscript after years of research, you might be aware of how disappointing it is to receive a “revise and resubmit” notice from your target journal. The good news, however, is that there is still scope for your manuscript to be accepted subsequently—an outcome which is far more desirable than a complete rejection ! How can you improve the chances of your manuscript getting accepted upon resubmission? A well-written cover letter accompanying your manuscript can definitely help!

So, what is a cover letter?

A cover letter is a brief document that introduces your research, submitted along with the manuscript. Here are a few important points to note about it:

• It is usually written and submitted by the corresponding author.
• It is required by most peer-review journals.
• It should include the name of the editor and the journal, the importance of the manuscript, and other relevant details.
• It should include the date of and a brief statement to note the resubmission

What tips should you follow to write a cover letter for resubmission?

Here are some important tips you can follow to ensure that your cover letter is appreciated by the editors and prompts them to revisit your work:

The cover letter to the editor should be brief, formal, and polite. Even if the remarks on your manuscript are rude, do not get upset. Remember that they are not a criticism of you as an individual, but about your work. They are meant only to improve your work.

Provide accurate details

Include your manuscript details such as the title, the corresponding authors’ names, the manuscript number, and a brief statement to note the resubmission.

Draw attention to the changes made

Highlight all the changes you have made to the manuscript. This will form a positive impression on the editor and encourage him/her to consider that your resubmitted work is fit for publication. For example: “I have made every attempt to fully address these comments in the revised manuscript.”

Be positive in your approach

After mentioning the changes you have made to your work, acknowledge that your reviewer’s comments and feedback have helped you enrich your manuscript. For example: “I believe the additional analyses discussed above have helped to substantially improve my manuscript.”

Respond to specific comments

Make sure that you respond to every comment of the reviewers or the editor separately. In case you were unable to make the changes, explain or state the reasons underlying the same. For example: “This is a good point that has led to a rewrite of this section of the paper. As suggested, I agree that…”

Express gratitude

Include a note of thanks to the editor for the opportunity to improve and resubmit your manuscript. For example: “I would also like to take this opportunity to express my gratitude/thanks to the reviewers for the positive feedback and helpful comments that supported these revisions.”

Add a preview for the content

Do not forget to add an at-a-glance roadmap on how and where to check for revisions in the manuscript. It will make it easier for the editor or reviewers to go through the draft. For example: “Below, I have outlined how I have handled Reviewer 1’s comments. I have reiterated each suggestion in (bold/italics).”

In addition, ensure that you dedicate sufficient time to draft the cover letter. This way, it will not come across as a last-minute, hurried addition, but as an informative, comprehensive, and well-thought-out document. Despite these tips, should you still require help, Elsevier Author Services is here to help you. Our experts can guide you through the entire process and help you produce an excellent paper ready for publication!

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Format, bind and submit your thesis: general guidance

You no longer need to submit a physical copy of your thesis. Please refer directly to the “Submit Your Thesis” section below.

This information is for research students submitting a thesis for assessment. It tells you how to:

• format your thesis
• submit your thesis
• bind your thesis (if applicable) 
• submit the final copy of your thesis

There are different requirements for students of fine arts, design, architecture or town planning.

Find out more about these requirements

Format your thesis

UCL theses should be submitted in a specific format, this applies to both the viva and final copies of your thesis. 

View the thesis checklist

Presentation

In the electronic version of your thesis, hyperlinks (including DOIs) should be functional and resolve to the correct webpage.

We would recommend using Arial or Helvetica fonts, at a size of no less than 12.

Find out more about the accessibility guidelines

If printed, please present your thesis in a permanent and legible format.

Illustrations should be permanently mounted on A4 size paper and bound in with the thesis; you may not use sellotape or similar materials.

A4 size paper (210 x 297 mm) should be used. Plain white paper must be used, of good quality and of sufficient opacity for normal reading. Both sides of the paper may be used.

Both sides of the paper may be used.

Margins at the binding edge must not be less than 40 mm (1.5 inches) and other margins not less than 20 mm (.75 inches). Double or one-and-a-half spacing should be used in typescripts, except for indented quotations or footnotes where single spacing may be used.

All pages must be numbered in one continuous sequence, i.e. from the title page of the first volume to the last page of type, in Arabic numerals from 1 onwards. This sequence must include everything bound in the volume, including maps, diagrams, blank pages, etc. Any material which cannot be bound in with the text must be placed in a pocket inside or attached to the back cover or in a rigid container similar in format to the bound thesis (see Illustrative material ).

The title page must bear the following:

• the officially-approved title of the thesis
• the candidates full name as registered
• the institution name 'UCL'
• the degree for which the thesis is submitted

The title page should be followed by a signed declaration that the work presented in the thesis is the candidate’s own e.g.

‘I, [full name] confirm that the work presented in this thesis is my own. Where information has been derived from other sources, I confirm that this has been indicated in the thesis.'

Please see the section below entitled ‘Inclusion of published works in doctoral theses’ for more information about how to indicate when you have re-used material that you have previously published.

The signed declaration should be followed by an abstract consisting of no more than 300 words.

Impact Statement

The abstract should be followed by an impact statement consisting of no more than 500 words. For further information on the content of the Impact Statement, please see the Impact Statement Guidance Notes for Research Students and Supervisors on the Doctoral School's website. 

Find out more about the Impact Statement

Inclusion of published works in doctoral theses

If you have included any work in your thesis that you have published (e.g. in a journal) previously, then you will need to insert a completed copy of the UCL Research Paper Declaration Form into your thesis after the Impact Statement. The form, and information about how to complete it is available on the Doctoral School’s website.

Find out more about the UCL Research Paper Declaration Form

Table of contents

In each copy of the thesis the abstract should be followed by a full table of contents (including any material not bound in) and a list of tables, photographs and any other materials. It is good practice to use bookmarking within the PDF of the thesis in electronic form to allow readers to jump to the relevant section, figure, table etc. from the table of contents.

Illustrative material

Illustrative material may be submitted on a CD-ROM. If you wish to submit material in any other form, your supervisor must contact Research Degrees well in advance of submission of the thesis.

Any material which cannot be bound in with the text must be placed either in a pocket inside or attached to the back cover or in a rigid container similar in format to the bound thesis. If it is separate from the bound volume it must be clearly labelled with the same information as on the title page. Each copy of the thesis submitted must be accompanied by a full set of this material.

Submit your thesis

Viva copies.

You must submit an electronic version of your thesis to via the UCL OneDrive . You no longer need to submit a printed copy unless your examiners ask for this. 

Find out more on how to submit via the UCL OneDrive

We will check your status and if your examiners have been appointed we will forward the thesis directly to them. They will then be able to download the copy of your thesis to prepare for your exam. 

If an external examiner requests a hard copy of the thesis you will need to arrange for this to be printed and submitted to the Student Enquiries Centre during their walk-in operational hours. We will collect your thesis and post it on to the examiners. 

If your examiners have not been appointed, your thesis will be held securely until your examiners have been formally appointed by UCL.

Covid-19 Impact Form

We have developed a form for you to submit with your thesis if you wish to declare an impact on your research.   The form is optional and your choice to complete it or not will have no bearing on the outcome of your examination. It is intended to set the context of examination and is not a plea for leniency. Your examiners will continue to apply the standard criteria as set out in UCL’s Academic Manual and the joint examiners’ form. Please see the publication from the QAA on Advice on Doctoral Standards for Research Students and Supervisors for further support.

You must submit this form as a separate Word document or PDF when you submit your thesis via the UCL Dropbox as detailed in our guidance above.   We will only accept the form if you submit it at the same time that you submit your thesis.  This will apply if you are making an initial submission or a resubmission.

Download the Covid-19 Impact Form

Find out more about the Student Enquiries Centre

Your examination entry form must be received and logged by Research Degrees before you submit your thesis.

Find out more about examination entry

Re-submission

If you need to re-submit you must:

• submit a new examination entry form to the Research Degrees office at least 4 weeks prior to the expected submission of the thesis
• you must submit an electronic version of your thesis to via the UCL OneDrive . You no longer need to submit a printed copy unless your examiners ask for this.  Find out more on how to submit via the UCL OneDrive

We will check your status and confirm that your examiners are willing to review your revised thesis. We will then forward the thesis directly to them. They will be able to download the copy of your thesis for assessment. 

If an external examiner requests a hard copy of the thesis you will need to arrange for this to be printed and submitted to the Student Enquiries Centre during their walk-in operational hours. We will collect your thesis and post it on to the examiners.

Submitting as a Non-Registered Student

If you do not submit your thesis by the end of your period of Completing Research Status, your registration as a student will end at that point. Your supervisor will then need to apply for permission for you to submit your thesis in writing to the Research Degrees section, at least 3 weeks before your expected submission date. You will be charged a submission extension fee at the point you submit your thesis.

Bind your thesis

You no longer need to submit a printed copy unless your examiners specifically request this.

The thesis must be bound securely.  Both sides of the paper may be used.   Illustrations should be permanently mounted and bound in with the thesis.  Illustrative material may be submitted on a separate electronic storage device. If you wish to submit material in any other form, your supervisor must contact Research Degrees well in advance of submission of the thesis.   Any material which cannot be bound in with the text must be placed either in a pocket inside or attached to the back cover or in a rigid container similar in format to the bound thesis. If it is separate from the bound volume it must be clearly labelled with the same information as on the title page. Each copy of the thesis submitted must be accompanied by a full set of this material.  

You are responsible for making sure that your thesis is correctly bound by the company you select.

Final copies

UCL no longer requires a printed copy of your final thesis and we will award your degree once you have met the academic conditions and the Library have confirmed receipt of your e-thesis, the Deposit Agreement form, and you have cleared any outstanding fees.

You will need to deposit an electronic copy of your final thesis (and a completed E-Thesis Deposit Agreement form) via UCL's Research Publications Service (RPS). Please ensure that you remove, or blank out, all personal identifiers such as signatures, addresses and telephone numbers from the e-thesis (this does not include your own name on the title page).    Any photographs that you have taken should not show identifiable individuals without their permission and any you have taken of children should mask their faces.

If you do wish to deposit a hard copy you can do so by sending it directly to the Cataloguing & Metadata department of Library Services by post, or in person at the Main Library help desk.  You will find more information about the process on the existing webpage for e-thesis submission. 

Find out more about depositing an electronic and printed copy of your thesis

Related content

• Research degrees: examination entry
• Format, bind and submit your thesis: fine art, design, architecture and town planning
• Viva examinations: guidance

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Submission, Examination and Completion

Submission, examination and completion.

Thesis Submission Deadline

Submitting your thesis is the final act before examination. Your thesis must be submitted before the end of your period of study and will show on MyPGR as your “expected completion date”. There is no minimum period of study (except for the DEdPsy, DClinPsy, DClinRes, DClinPrac, DClinPrac (Res)). Funded students are encouraged to submit their thesis by the end of their funding period, which may be earlier than the maximum period of study. Maximum periods of study for all programmes are specified in the periods of study scheme in the ' Statement of Procedures: Periods of Registration and Changes to Registration Status for Graduate Research Students '.

Nomination of Examiners

Before a postgraduate researcher submits their thesis for examination, examiners must be appointed. In the UK system there are normally two examiners, one from within your own University (the internal examiner) and one from outside (the external examiner). In some cases more than two examiners. It is your supervisor’s responsibility to nominate suitable examiners and (if appropriate) a Non Examining Independent Chair (NEIC). Your supervisors may discuss examiners with you. Examiner(s) should be nominated at least three months before the expected submission date . Your supervisors, or anyone previously involved in the supervision of your research, cannot act as examiners, although they may be present during the viva as a non-speaking observer.  The internal should be someone in or close to your field of study but are not required to be in the same department. The external examiner must be an expert in the same research field.  Once examiners have been appointed and the thesis submitted neither you nor your supervisors should have direct contact with the examiners, except to arrange the formalities of examination. It is the responsibility of the internal examiner to arrange, with the external, the NEIC if applicable and the student, the examination of the thesis.  The examiners will read the thesis, provide preliminary reports on it, and then meet the student for an oral examination (‘viva voce’ or ‘viva’) if applicable.

The contacting of external examiners by students regarding any aspect of their programmes of study is prohibited and will be treated as an offence under the University's Disciplinary Procedures. External examiners are requested to inform the PGR Admin Office should such an occurrence take place.

For more information please see the University's Code of Good Practice: Boards of Examiners for Degrees by Research.

Presentation of Thesis

PGR theses/dissertations are submitted in electronic format as a PDF file. Supporting material such as datasets, visual or audio material, if applicable, may be submitted as supplementary files in any standard file format. You do not need to plan for a hard copy of the thesis to be printed, as we no longer accept hard copy thesis submission.

Please ensure that your electronic thesis conforms to the formatting requirements outlined in the Presentation of theses/dissertations for degrees in the Faculty of Graduate Research: statement of procedures .

Generative AI statement : all students  must  include a statement in the title page of their thesis/dissertation which confirms if and how they have used Generative AI in the creation and preparation of their work. Full details are available under Section 5 at in the TQA at  11 - Presentation of theses/dissertations for Postgraduate Research degrees: statement of procedures - Teaching Quality Assurance Manual - University of Exeter

For students on ' by Practice' research degrees in the Faculty of Humanities, Arts and Social Sciences , please read the supplementary information about ' by Practice' thesis requirements , available here .

Your thesis may be printed and sent to your examiners by the PGR Administration Office as a hard copy document if requested by an examiner. We may print a standard A4 copy for an examiner upon request so please indicate any printing requirements (i.e. colour pages) in your  Submission Form

If you wish to have a hard copy of your thesis, you will need to make your own arrangements for printing it. Print Services may be able to do this for you.

If you are considering submitting your thesis in an alternative or non-traditional format, you should refer to the PGR Alternative Thesis Guidance and FAQs . 

Students will be required to complete the Change Format of Thesis form, which should be returned to the PGR Support Team by the following deadline:

• Doctorate programmes: 24 months after your programme start date.
• Research Maters (MPhil, MbyRes): 12 months after your programme start date.

For HASS programmes, additional information is available in the HASS  Faculty PGR Handbook . 

Submission of thesis

Please note: the following submission process applies to all PGR students across our Exeter and Cornwall Campuses, and all enquiries should be sent to [email protected] .

When you are ready to submit your thesis:

• Please email a completed ‌ Submission Form  to [email protected] .  Where signatures are required in Parts A and B please include either scanned signatures or provide accompanying emails from the relevant signatories to be accepted in lieu of a scanned signature.  Please advise if your thesis will comprise multiple files.
• You will receive an email from the PGR Administration Office acknowledging receipt of your submission form. A submission folder will then be created in your name, and you will receive an explanatory email containing a link to the folder where you can submit an electronic copy of your thesis and any supplementary files. You will not be able to submit your thesis until you receive this link.
• When you receive the email containing the link to your submission folder, please upload your full thesis in PDF format (where possible) to the Submission Portal.  Please also upload any supplementary files.
• The PGR Administration Office will check your submission and contact you if there are any problems with your submitted document(s).  Please note that we will check whether the files open and are legible. Your submission will not be checked for completeness or proof-reading.
• Once your electronic thesis has been checked and accepted for examination your submission folder will be locked and you will be notified by email.
• If your Board of Examiners has already been appointed, your thesis will be sent to your examiners immediately and your Internal Examiner will contact you in the following weeks to discuss the arrangements for your viva voce exam.
• If your examiners have not yet been appointed, or your External Examiner has been asked to sign a confidentiality agreement prior to receiving your thesis, there may be a delay between the submission of your thesis and the date it is sent to your examiners for examination.  You will be informed if this is the case.

We would like to make you aware of the normal timelines that apply for the examination process as they may impact on your post-study plans .  Unfortunately, we cannot guarantee any changes to accommodate your needs .  Once you have submitted your thesis for examination we aim to send it to the board of examiners within seven days .  On receipt, they start scheduling a viva which can take place anytime within the next three months. After the viva takes place, the board has three weeks to return the viva report and it may take an extra week to obtain Dean’s approval. For amendments, please refer to 12 - Handbook for Examination of Postgraduate Research programmes - Teaching Quality Assurance Manual - University of Exeter and note that, upon receiving your amendments, examiners will be permitted up to 6 weeks for minor amendments or 8 weeks for major amendments to return a decision.  

If you are an MbyRes or MPhil student the above will only apply if a viva has been deemed necessary which is not the case in all instances.  

Resubmission of a Thesis

If you are re-submitting your thesis for a second examination, please follow the submission process above.  You will also need to pay a resubmission fee via the student finance team via the Make a Payment webpage . Please note that SID is not able to take payments by phone or in person- please use the make a payment webpage. Details of the amount to be paid will be confirmed separately after your first examination.

Please note, this does not include submissions for minor or major amendments or for outstanding amendments, none of which constitute a ‘resubmission’ and for which there is no fee to pay. Submission information for these categories will be sent to you with your list of amendments.

Submitting Minor or Major Amendments (not including Resubmission of thesis)

• Notify the PGR Administration Office at [email protected] that your amended thesis is ready for submission.
• You will receive an email from the PGR Administration Office acknowledging your message.   A submission folder will then be created in your name, and you will receive an explanatory email containing a link to the folder where you can submit an electronic copy of your thesis and any supplementary files. You will not be able to upload your thesis until you receive this link.
• When you receive the email containing the link to your submission folder, please upload your full thesis in PDF format to the Submission Portal.  Please also upload any supplementary files.
• The PGR Administration Office will check your submission and contact you if there are any problems with your submitted document(s).  Please note, that we will check whether the file opens and is legible. Your submission will not be checked for completeness or proof-reading.
• Once your electronic thesis has been checked and accepted for approval by your examiner(s) your submission folder will be locked and you will be notified by email.
• Your amended thesis will be sent to your examiners for review.

Examination (Adjustments, Alternative Assessments and viva requirements)

Examination 

It is important that you prepare for the viva. You are recommended to visit the University’s Researcher Development Online service, which has an e-learning course on ‘Preparing for your Viva’, and Researcher Development also has a ‘Preparing for your Viva’ session.

Please refer to the TQA Chapter 12 - Handbook for Examination of Postgraduate Research programmes and in particular, “section 7: The examination” for the detail about the examination policies. Below is some guidance for staff and students about the arrangements for the examination.

The University calendar also confirms the assessment requirements and further details about the examination.

We offer flexibility in the format for viva voce examinations:

• Virtual viva: where every attendee uses an online platform to attend the viva – no two attendees are in the same room
• Blended viva: where at least one attendee joins by video link, but two or more attendees are in the same room
• In-person viva: where all attendees are in the same room and there are no remote attendees

Whilst we will do our best to accommodate your preferences, there may be circumstances where one or more attendee must participate remotely. It is expected that decisions about attendance at the viva will be made in the contact of the University’s Sustainability Policy  and with particular regard to prioritising low-carbon solutions such as video link as opposed to travelling to campus.

To agree that an examination may proceed with a virtual or blended viva, your Faculty DPGR needs to:

• make sure that it is feasible for all participants to proceed in the proposed format, which includes appropriate communications technology access, which must be satisfactorily tested in advance, to minimise the likelihood of any disruptions to communications in the viva;
• If you have an ILP: make sure that any adjustments to the viva required can still be made.

We're aware that circumstances can change even if appropriate arrangements are in place for your viva to proceed, please do get in touch with your PGR support team if you have concerns that this will no longer be feasible for you (please mark your email as urgent if your viva is due to take place within two weeks of making contact).

Read about the experiences of some of our past students who have completed their viva through the Doctoral College Blog :

• Preparing For Your Viva – Our Top Tips
• Viva Survivor: a drama in four acts
• Preparing for your online viva, by Hannah Littler .

Reasonable Adjustments

The University is committed to the provision of individual reasonable adjustments to academic study and assessment to ensure that barriers to learning are removed, so that students do not face discrimination arising from disability. Reasonable Adjustments may be required to formal assessments (including upgrade and thesis/dissertation examination by Viva Voce and the assessment of other taught modules of the Professional Doctorates), supervisory meetings, data collection etc in order help students to overcome barriers to learning.

Students with a disability or long-term health condition are encouraged to discuss their needs and requests for reasonable adjustments to learning or examination with the AccessAbility Team (Exeter campuses) or the Accessibility Team (Cornwall campuses) prior to their examination/assessment being scheduled. The AccessAbility/Accessibility team will create or update your Individual Learning Plan which will recommend adjustments. There are a range of adjustments which can be accommodated in the examination/assessment process depending on the needs of the student. In rare circumstances, some adjustments cannot be implemented and if this is the case, we will work with yourselves and Disability services to come up with an alternative. 

Please refer to the TQA, Inclusive Practice within Academic Study for further details.

When is a Viva Required?  

The University does not necessarily require MbyRes and MPhil students to undergo a viva. A viva examination is necessary in one of the following cases:

• a viva examination is judged to be necessary by one or more of the examiners
• there is substantial disagreement between the examiners
• the examiners are inclined to make a recommendation other than award of the degree for which the work was submitted (in such circumstances, the examiners may still require the satisfactory completion of minor amendments appropriate to the award in questions.)
• the student is keen to have a viva examination.

The examination of PhD thesis requires a viva in all instances.

Please bear in mind that there will be a period of time elapsing between submission of your thesis and the examination, as the examiners need to read it and write their preliminary reports. The examiners also need to write their recommendations after your viva regarding amendments. In addition, you may need to spend some time making these amendments, which will have to be approved by the examiner(s).  All this takes time, which is why it is very important to try to submit your thesis prior to your viva as soon as possible, if this is academically appropriate.

Outcomes of Examination

On the basis of reading your thesis and the oral examination, the examiners will produce a joint report with a recommended outcome. At the first examination of an MbyRes, MPhil and PhD the recommendation will be:

• the degree may be awarded,
• the award of the degree should be subject to minor amendments (such as corrections of typographical, spelling and grammatical errors and /or limited revisions of material in the thesis). Minor amendments should be made within 12 weeks of receipt of the examiners’ instructions regarding what changes are required.
• the award of the degree should be subject to major amendments , where more extensive revisions than that implied by a decision of minor amendments need to be made, but which will not normally require any significant extension of the original research to be undertaken. Major amendments need to be completed within 6 months of receipt of the examiners’ instructions regarding what changes are required.
• Resubmission of thesis. This is where more substantial work is required for the thesis to meet the requirements for the award in question, and students will be given 18 months to complete amendments suggested by the Board of Examiners. At the end of the resubmission period, the student may be asked to attend a second viva.

Following resubmission, there are other possible outcomes of the examination. For full details and regulations, see the Code of Good Practice: Boards of Examiners for Degrees by Research

Completion, Award and Graduation

After the examination and any required amendments have been approved, the examiners will recommend that the relevant research degree should be awarded. Once this has been confirmed by the University’s Senate the research degree can be said to be completed.

Open Research Exeter (ORE)

Once you have been recommended for award by your board of examiners you will need to submit your final thesis to Open Research Exeter (ORE) before your award can be formally approved.

Once you have received email confirmation that you have successfully deposited your thesis into ORE, the final stage in the award process is the formal approval of your award by the University Executive Board (UEB).

UEB Award Lists for research students are prepared and signed by the Vice Chancellor every Monday throughout the year. Where the Monday is a Bank Holiday this will be done on the Tuesday. No UEB will be held during the University Closure period at Christmas.

You will be sent an email by the Postgraduate Administration Office once your award has been formally approved.

International Students - Research students holding a valid Student or Tier 4 visa, who have completed a degree at a UK Higher Education Provider, are able to apply for a Graduate visa that allows them to remain in the UK and work, or look for work, for 3 years after they have completed a PhD.

For full details of the Graduate route including when to apply visit Graduate Route | International Student Support | University of Exeter

Your graduation day is a special occasion to celebrate your academic achievements at the University of Exeter.

The University will have a summer graduation, normally in July, in both Exeter and Cornwall, and a winter graduation, normally in December, in Exeter only.

Should your award date have already passed, or be in the run-up to the graduation dates, you will be invited to register for the day via your Exeter and personal email addresses. It is important that you ensure you are eligible to graduate by having you award formally approved by the Vice Chancellor's Executive Group (VCEG) approximately one month before the date of the graduation, and any outstanding academic-related debt cleared approximately 2 weeks before the date of the graduation. Should either of requirements not be completed you will need to wait until the next graduation date.

For more information about Graduation Ceremonies and to register to attend please visit the Graduation website .

Degree certificate

You can choose whether to receive your degree certificate at a Graduation Ceremony or in absentia which means that your certificate will be posted to your home address. It is important to note that your certificate can only be issued after the official date of award, and once you have received email confirmation from the Postgraduate Research Office.

Your certificate will display your full name, and the full details of your degree.

For information about the Graduation Ceremonies and to register to attend please visit the Graduation website .  

PGR handbook - School of Environment, Education and Development

Thesis submission and examination

Submission pending.

If you cannot submit your thesis by the end of the standard period of the degree programme, you need to apply for a period of submission pending for the purpose of preparing the thesis for submission. A fee will be payable for any such submission pending registration that is granted by the University.

Thesis presentation

Your thesis should be presented in accordance with University of Manchester guidelines. The University has also prepared a statement on proofreading and some useful information about writing your thesis.

Thesis submission

It is expected that you will complete your PhD within the standard length of the programme. However, the University recognises that there may, on occasion be justifiable reasons for early or indeed late submission. You can also ask for permission to submit your thesis in the non-traditional format (eg three papers tied together).

Thesis submission and open access

Thesis examination.

You can expect your viva examination to take place around six to eight weeks after submission. To find useful information about your viva, tips on how to prepare and examination policies, please visit:

Results and award

The Doctoral Programmes Office will write to you with the outcome of your viva examination, along with the required next steps.

Thesis extensions

Please visit the 'Policies and guidance' section for more information about extending the 'Prescribed Period of Programme':

• Extension to thesis deadline

Registration on Submission Pending Period

You are expected to complete all research degree work, including the writing up of the thesis, within the standard period of the degree programme.

If you cannot submit your thesis by the end of the standard period of the degree programme, you need to apply to register for a period of submission pending for the purpose of preparing the thesis for submission.

To check eligibility and apply for the registration, please refer to the Faculty Guiding Principles and for the Submission Pending Period and the University Submission Pending Procedure for PGR Students and submit the application to the School PGR Office.

• Faculty of Humanities Guiding Principles for the Submission Pending Period
• Submission Pending Procedure for PGR Students

You are required to submit the thesis no later than the end of Submission Pending Period, providing six weeks notice is given and should follow the usual thesis submission procedures.

Progress will be monitored via eProg during the Submission Pending period. Students and supervisors should meet prior to the Submission Pending year to formalise the timetable for thesis writing and to agree on a schedule for supervision during this period. Students who have not submitted their thesis by the end of the Submission Pending period will have their automatic right to submit withdrawn.

To apply for registration to the Submission Pending period, please complete the Submission Pending Application form  in liaison with your supervisory team and send it to [email protected] . 

A £225 fee will be payable for the submission pending period registration. 

The thesis must be presented according to the University’s ‘Presentation of Theses Policy’. The document can be found here: 

• Presentation of Theses Policy

Theses that do not adhere to the University’s ‘Presentation of Theses Policy’ may not be accepted for examination. You must submit an electronic version of your thesis through the My Manchester portal .  We recommend using Firefox or Chrome for submissions. Please also ensure that your ‘pop up blocker’ is turned off.

Standard of written English and proofreading information

Theses must achieve a universally acceptable standard of writing. Prior to submitting your thesis, you are advised to have it professionally proofread and corrected. You can find more information about this in the following document:

• Guidance on Proofreading Your Thesis .

The final draft of the thesis should be submitted to your supervisor(s) before forwarding to the proof-reader.

University statement on proofreading

If a student chooses to approach another person to proofread their written work or seeks to use the services of a proofreading service or agency, they must take account of the following principles:

• It is the responsibility of students to ensure that all work submitted is their own, and that it represents their own abilities and understanding. Any proofreading of work that is undertaken by a third party must not compromise the student’s own authorship of the work
• Proofreading undertaken by a third party must not take the form of editing of text, such as the adding or rewriting of phrases or passages within a piece of student’s work
• Proofreading undertaken by a third party must not change the content or meaning of the work in any way.

No allowance will be made for English not being the first language in the examining of the thesis.

Notice of submission

To prepare your thesis submission, you must give at least six weeks’ notice through eProg. A ‘Notice of Submission Form’ must be completed six weeks prior to your intended submission; this is the first stage in the examination process. Please log in to eProg to give notice of submission.

Please read the University policies related to the thesis examination carefully before submitting your thesis.

• Examination of Doctoral Degrees Policy
• eProg Student Guide

Also, we recommend that you prepare for your eThesis submission in advance by:

• Familiarising yourself with the University's  Presentation of Theses policy
• Considering any third-party claims on the Intellectual Property (IP) and  copyright  of your thesis
• Considering and discussing with your supervisor the appropriate access level for your final thesis

Submitting a journal format thesis 

There is no requirement to request permission to submit in journal format. However, it is important that you discuss the relative merits of this format with your supervisory team, and ensure that you pick the right format for you and your project. Further guidance is available in  Journal Format Theses - Guiding Principles for Students and Staff .

Early submission or deadline extension

If there are mitigating circumstances that prevent you from submitting the thesis by the deadline, you must apply for permission to extend the deadline. Please contact your School PGR office for advice.

If you intend to submit your thesis early (three months before your programme end date for a full-time student or six months for part-time students), please contact your School PGR office to apply for special permission to submit early.

All applications for early or late submission need to be formally considered by your school office.

• Change of Circumstance Application Form

You should seek the advice of the Doctoral Academy when the thesis is nearing a standard suitable for submission and when to give notice of submission in eProg. You should also seek your supervisor’s opinion on your proposed submission date, though please note that whilst this is advised, you may decide when to submit and if to follow the advice of your supervisor(s). Equally, the agreement of the supervisor(s) to the submission of a thesis does not guarantee the award of the degree.

Submission  

The University of Manchester requires the mandatory submission of electronic theses for all PhD, Professional Doctorate and MPhil degrees through the University eThesis system. The Doctoral Academy has responsibility for the handling and processing of PhD theses. For further information on how to submit your thesis electronically please visit: 

You will need to upload to eThesis – Go to ' My Manchester ' and log in using your usual University username and password. We recommend using Firefox or Chrome for submissions. Please also ensure that you ‘pop up block’ is turned off.

Thesis binding

Bound copies of the thesis are not required. However, if you require your own copy, binding services include:

• U-Print.com
• MuPrint.com
• The Document Centre

Guidance for resubmission 

Resubmission procedures are identical to those for first submission except that you must pay a fee, when you submit your Notice of Resubmission form. You must submit a Notice of Resubmission form in eProg at least six weeks before you wish to resubmit. 

It is important that candidates who are required to resubmit their theses will be made aware of any points which the examiners require to be covered in the resubmission. Candidates are expected to liaise with the supervisor(s) regarding the nature of the revisions required. Should any of the points raised by your examiners be unclear you may ask for clarification from your internal examiner. When conducting the examination for a resubmitted thesis, examiners will pay particular attention to the manner in which the candidate has revised the thesis in response to their original report

Open access

What is open access.

Open Access (OA) means that items of scholarly work are made available online, in a digital format, at no charge to the reader and with limited restrictions on re-use.  The University Publications Policy which applies to all research staff and students sets out to ensure that output arising from publically funded research is widely disseminated and made freely accessible. The Policy is based on the Open Access requirements of various research funders:  the Higher Education Funding Council for England (HEFCE), the UK Research Councils (UKRI) and the Wellcome Trust. 

• The University of Manchester Publications Policy

For you, making your research Open Access can support the development of a researcher profile by increasing visibility of your research and allows you to gain experience of OA without compromising future publication strategies (many publishers do not consider a thesis to be a prior publication).

Postgraduate research thesis

The University's Presentation of Theses policy requires that all final postgraduate research theses are made Open Access within 12 months of submission unless an exception to the policy is required. You will select your preferred access level for your final eThesis submission. This is subject to approval by your supervisor. Most students will be able to comply with the policy by selecting either immediate Open Access or Open Access with a 12-month embargo. It may not be possible for some students to comply with the policy, in which case an exception to the policy can be requested. More information on access requirements for your final postgraduate research thesis can be found via the eThesis Support Service webpages:

• eThesis Support Service

Final eThesis submissions are available via the institutional repository, Pure , and discoverable via the University’s Research Explorer and Library Search .

For students funded by UK research councils, their PhD theses must also be made open access through the University’s repository (eThesis). Please see more information in the UKRI Terms and Conditions of Research Council Training Grants.

• UKRI Terms and Conditions of Research Council Training Grants

As a PGR student, what output do I make open access?

If you are publishing research outputs during your time at Manchester, you need to make them Open Access. There are two ways of doing this and the best option for you will depend on your funding situation and output type.

You may wish to publish your work Gold OA, where it’s immediately available on publication via the publisher’s website and with limited restrictions on reuse. This method is required by certain funders. Some publishers levy an Article Processing Charge (APC) for Gold OA, so it is worth investigating your funding options.

Alternatively, most authors will be able to make their work Open Access via a repository, a method known as Green Open Access. The Library can advise you on depositing the appropriate version of your work, and setting any embargo required by the publisher. There is no additional cost associated with Green Open Access.

Further information regarding different types of Open Access, institutional and funder requirements, how to deposit your publication and funding for APCs can be found here:

• Open Access

Appointment of examiners

Examiners are appointed by the candidate’s School and approved by the Chair of the School PGR Committee. Two examiners (normally one internal and one external) will be appointed, their function being to make a recommendation to the Committee about the award of a research degree. Your supervisor(s) must not serve as the internal examiner.

Consultation in the appointment of nominated examiners

You should be consulted when deciding upon appropriate examiners. Although you do not necessarily have the right to veto any particular nomination, you can appeal against an examiner nomination. If you are unhappy with the choice of examiners you should put your objections in writing to the Doctoral Academy .

Substantial grounds for objecting to a particular examiner might be:

• That the candidate has had too close a connection with either examiner, on either a personal or professional basis.
• That there is felt to be too close a relationship between the examiners themselves (e.g. they are partners/relatives or they are directors of the same company).
• That there is evidence of dispute between an examiner and the candidate.

Oral examination

All candidates for the degree of PhD and MPhil will be required to attend an oral examination. (There are circumstances, however, where the internal and external examiners may agree to dispense with the oral examination for an MPhil thesis.) The oral must take place without undue delay, normally within 12 weeks. The external examiner should liaise with the internal examiner on the timing of the examination of the thesis. The internal examiner may also consult the candidate’s supervisor(s) and the candidate about the oral examination arrangements.

Through the oral, the examiners satisfy themselves that the thesis is the candidate’s own work, and clarify any ambiguities in the thesis. It also allows the candidate to relate the thesis to a broader field of study, and to demonstrate a knowledge and appreciation of adjoining fields which is up to the standard expected for the award of the degree.

Oral examinations must be held on University premises and will be attended by all the examiners. It is the internal examiner’s responsibility to book a room and to notify the PGR Office in eProg, at least ten days in advance, of the date, time and room for the oral. Oral exams are automatically open to University staff, PGR students and the supervisors, but the candidate has the right to exclude any individual.

Useful links in preparation for your viva

• Postgraduate Online Research Training - Preparing for your viva video
• Good Viva video
• Viva Survivor video
• Vitae - Your viva

Submission and confidentiality of examination reports

Examiners are asked to ensure that there is no unnecessary delay between the examination of a thesis and their submission of a report. Completed examiners' reports (pre-oral and joint Examiners Report Form) must be submitted to eProg within five working days of the oral examination and will be made available to you via eProg once the recommendation has been ratified.

Examination policies

• Examination of Doctoral Degrees Policy  - full details of the regulations for examination of a PhD thesis
• Examination of MPhil Degrees Policy  - full details of the regulations for examination of an MPhil thesis
• Resubmission and Re-examination of Postgraduate Research Degrees Policy  - full details of the regulations for the examination of a resubmitted PhD or MPhil thesis
• Nomination of Examiners and Independent Chairs for PGR Degree Examinations Policy  - the regulations governing the nomination of examiners for thesis.

Criteria for the award of the degree 

A successful PhD thesis must show evidence of originality and independent critical judgment and constitute an addition to knowledge (such as can reasonably be achieved within the period of registration). Original research is not a basic requirement for the degree of MPhil in the way that it is for the PhD, although naturally it is not ruled out, but the candidate must demonstrate full knowledge of existing scholarship in the field specified by the thesis title, show competence in the relevant methods of research, and present material with clarity and evidence of independent judgment. 

Details of the possible outcomes of your viva examination can be found in relevant Examination Policies .

The Doctoral Academy will write to you with the outcome of your viva examination, along with the required next steps.

When you have been recommended for award of the degree, you will be asked to submit a final version of your thesis through electronic theses submission. 

When you have submitted your final thesis into the eThesis window and it has been checked against the Presentation of Theses Policy, your student record will be completed and marked for graduation.

Appeals procedure

In accordance with the University’s Regulations XIX governing academic appeals, if you believe your case has not been dealt with properly or that the outcome is unreasonable, you may appeal against this decision by writing to the University Student Appeals and Complaints Coordinator .   

Examiners will be made aware, that, under the University’s Regulations Governing Academic Appeals at Postgraduate Research Level, in the event of an appeal, and notwithstanding their confidential nature, the examiners’ reports would be made available later to the Graduate Appeals Committee. 

Before initiating an appeal, you are strongly advised to discuss the matter with your supervisor(s), or the School PGR Director or any other appropriate person in the School. If the matter remains unresolved, you may invoke the formal appeal procedure. 

• A basic guide to academic appeals

Important note: access to your IT account following degree completion

You have access to IT facilities including email, eProg and personal storage space during the prescribed period of your programme, the submission pending period and the time leading up to and including your thesis examination. Access to these facilities is terminated on the date of graduation. We, therefore, advise you to ensure all data and files you wish to retain beyond the date of your graduation are safely transferred ahead of that date to prevent loss of work.

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Referral and resubmission for research degrees

If the examiners recommend that your thesis is referred for resubmission, then you'll be required to revise the thesis, which may include further research, and then resubmit it for re-examination.  

Please see the Guide for candidates referred for resubmission on the Policies and procedures page of the SES website for more information on the processes explained on this webpage.    

Referral 

If the examiners recommend referral for resubmission, you will be required to revise the thesis, which may entail further research or any other activity required by the examiners, and then resubmit this to the University for re-examination. You may be required to attend a second viva. 

Notes for guidance  

Alongside the report on the examination, the examiners are required to prepare ‘Notes for Guidance’ which outlines the changes which are required. The Notes for Guidance will set out the sections or aspects of the thesis which need improvement and information about what work is required to enable you to revise the thesis for resubmission to meet the standard required for award.  

You will not receive your Notes for Guidance directly from your examiners after your viva. The Notes for Guidance must be submitted with the examiners’ report to Doctoral College Operations (DCO) for scrutiny by the Graduate Board’s Progression and Examinations Group. The examiners’ report and Notes for Guidance will be issued to you by DCO after approval by the Group with information describing how to resubmit for re-examination. DCO aim to send you your approved report and Notes for Guidance within a period of six weeks from receipt of the report and Notes for Guidance. This will be uploaded to GRAD and a notification sent to your University email address.  If for any reason it will not be possible to meet this timescale you will be kept informed.  

Supervision during the referral period 

To keep the resubmission on course before the maximum time limit, it is expected that supervisory contact and support will continue during the referral period.  Supervisors are asked to provide up to six supervision meetings a year during the referral period. Whilst the precise nature, pattern and timing of supervisions will vary depending on the stage of the resubmission, and the extent and nature of the work required for resubmission, recommended best practice is that meetings will be held at regular intervals during the referral period (until resubmission) and include at least: 

• An early meeting (or equivalent), normally within one month of receipt of the examiners’ report and notes for guidance; and 
• A meeting (or equivalent) around the mid-point of the referral period (eg around nine to 12 month point for doctoral PGRs) if the thesis has not been resubmitted. 

Supervisions should continue to be recorded in GRAD and may take place in a variety of forms (for example in face-to-face meetings when the PGR is in the UK or by other means such as video conferencing where appropriate). For PGRs in the referral period the University appreciates that supervision may take the form of reading and commenting on draft chapters of the thesis prior to resubmission.  PGRs must ensure that they provide their supervisor with re-drafts of work for comment within a reasonable timescale. PGRs should take the advice of their supervisor whether or not to resubmit their work for examination. PGRs are strongly recommended not to resubmit against their supervisor’s advice. However, PGRs are solely responsible for the decision to resubmit their work for resubmission. 

Additional information for PGRs holding a student visa

If you hold a current Student Visa and you wish to remain in the UK during the referral period, DCO will contact your School to establish that there is academic need for you to study at the University. The University can only continue to sponsor you during the referral period if there is a genuine academic need for you to remain in the UK during the referral period to use University facilities. You should be studying full time in the UK and there is an expectation that supervision meetings will take place on campus/in-person. If you do not need to use University facilities in person or could re-draft your thesis from outside the UK, then the University cannot continue to sponsor during the referral period.

If you have an active CAS and don’t need to remain in the UK, your sponsorship will be withdrawn. You will be notified of this once your referral has been confirmed, and you should take advice from the Student Visa Advice team .

If it is confirmed that there is an academic need for you to remain in the UK during the referral period, the School must implement regular supervision meetings and contacts in order to monitor attendance and maintain sponsor duties. In these cases the normal attendance monitoring arrangements must apply (a minimum of 10 supervision meetings a year, with gaps of no more than 8 weeks) with attendance/supervision meetings recorded and attendance and progress monitored as set out in the Attendance and Engagement Monitoring Policy. 

Examination entry 

A minimum of three months before the thesis is resubmitted for examination, you must enter for re-examination by completing the examination entry process. Normally the same team of examiners will act for the resubmission, except in exceptional circumstances.  

• You will have a ‘task’ in GRAD to complete the examination entry workflow again for your resubmission 
• The workflow will be automatically populated with the information from your first submission eg your thesis title, ethical review and publication information. You can check this and amend (if necessary) for your resubmission 
• When you submit the workflow, it will move to your supervisor so they can confirm the team of examiners for your resubmitted thesis. 
• You can track the process of the workflow via the status box in GRAD 

Resubmission 

The referral period begins from the date the Report and Notes for Guidance are issued following approval by the Progression and Examinations Group and the deadline will be included in the GRAD notification from DCO which is sent with your Report and Notes for Guidance. This is the maximum time limit for resubmission and you may resubmit at any point in the referral period, once the amendments have been made and your thesis is ready for resubmission. The thesis must be resubmitted for examination to GRAD. Your resubmission must not be sent directly to your examiners. 

If circumstances arise which may prevent you from resubmitting your thesis by your resubmission deadline you must talk to your Graduate School as soon as possible for advice. Please see the Taking time out from your research page of the For Students website for advice on suspensions and extensions as well as the Policy on Suspensions and Extensions to the correction/referral period on the Policies and Procedures page of the Student Education Service (SES) website . 

You must upload to GRAD, alongside your resubmitted thesis, a summary of how your revised thesis has responded to changes listed by your examiners in the Notes for Guidance. This will assist the examiners when considering your resubmitted thesis.   

Once your resubmitted thesis is sent for examination, the appropriate fee will be charged. 

Resubmission fee

Once your resubmitted thesis is sent for examination the appropriate re-examination fee will be charged. Student Finance (Fees) will contact you about this. The fee is subject to an increase each academic year and you should contact Student Finance (Fees) at the appropriate time for details of the fee levels beyond the current year. 

Fees for 2023/24: Doctoral resubmissions (eg PhD, MD, EdD, DClinPsychol, DPaedDent) £555 MPhil resubmission £405 Masters by Research resubmission £325  

Examination 

The resubmitted thesis is subject to the same process as the first examination, with both the internal and external examiners required to examine the resubmitted thesis. The examiners may hold a second viva if they deem it appropriate. Your examiners will confirm whether or not a second viva is needed after they have considered your resubmitted thesis.  

Appealing 

Please see the Outcome of the viva page on the For Students website for more information about appealing the outcome of your viva. 

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The examination process is one of the final stages in the postgraduate research student lifecycle

• Newcastle University
• Student Progress
• Guidance for PGR Students
• Key Activities

Examinations overview

Explore an overview of each stage of the process and a typical timeline for each activity.

Doctor of Philosophy Degree Assessment Regulations

Master of Philosophy Degree Assessment Regulations

Handbook for Examiners of Research Degrees by Theses

Key actions

• Student initiates Nomination of Examiners process in PGR CoP system
• Supervisor nominates examiners
• Dean of Postgraduate Studies approves title and nominated examiners 

Typical timeline

• Nomination of Examiners should be completed 3 months before thesis submission deadline

Key activities

Around 3 months before the submission deadline students should complete the ‘Nomination of Examiners’ form in PGR CoP system.  This form asks students to provide:

• The prosed exact title of thesis
• An abstract
• A short summary of the area of research (approx. 6 words) that can be used at the Graduation ceremony to describe the area of research to the audience 

Once submitted, the form will go to your supervisors who will identify suitable examiners, in accordance with the requirements of the  Code of Practice for PGR students  (see sections 94 - 99).  The form must also be approved by the Head of School (or nominee) and the Dean of Postgraduate Studies.  These approvals will be sought automatically via PGR CoP system.

Once the Dean’s approval has been obtained, the Graduate School will contact each examiner, inviting them to examine the thesis and your supervisor(s) will be notified.  You will receive an email from your Graduate School reminding you of your latest thesis submission date.

If the Nominations of Examiners form has not been approved by the Dean prior to submission of a students thesis there may be a delay to the examination process.

Student submits:

• One Electronic Copy
• Research Degree Examination Entry Form 

Must be submitted on or before submission deadline

On or before the submission deadline, students must submit:

• One electronic copy, preferably a PDF file, or via the University's  file drop-off service . Please refer to the  Guidelines for the Submission and Format of Theses
• One completed  Examination Entry Form for Research Degrees  ‌

• Supervisor organises oral examination once thesis has been sent out
• Examiners complete and submit Preliminary Reports to your Graduate School prior to oral examination 
• Thesis sent only once checks undertaken by your Graduate School have been completed satisfactorily.
• Can take from a few days to a number of weeks depending on progress of checks required. 

Key activites

On receipt of your thesis, the Graduate School will perform a number of checks including:

• Confirming that the Nominations of Examiners forms have been completed and approved by the appropriate Dean;
• Contacting the Tuition Fees team to confirm that there are no outstanding debts on your record and all fees due have been paid;
• Scanning the electronic version of your thesis using Turnitin software to ensure that it is your own work that has been submitted and that you have acknowledged and referenced the work of others correctly.

These checks can take from a few days to a number of weeks.  Only once all checks have been completed satisfactorily will your thesis be forwarded to the examiners for consideration. You will be notified by email once your thesis has been sent out.

• Student attends the oral examination
• Examiners complete the Joint Report
• Joint Report returned to your Graduate School with a list of corrections (where appropriate) 
• Oral examination usually takes place three months after thesis has been sent to examiners

Students/supervisors should confirm the preferred format of the viva at the NoE stage: Face to Face, Remotely, Blended.

The  Handbook for Examiners of Research Degrees by Theses  provides Supervisors, Students and Examiners with information and responsibilities.

Once your thesis has been forwarded to the examiners the examination process will progress as follows:

• Your supervisors will be contacted and asked to consult with both you and your examiners to arrange a date for your oral examination.  You can usually expect the examination to take place within 3 months of the examiners receiving your thesis;
• The examiners will each prepare and submit an independent Preliminary Report.  These should be received by your Graduate School at least two weeks before the date of the oral examination and they will be forwarded to the Dean of Postgraduate Studies for approval prior to the examination taking place;
• You should attend your oral examination at the date, time and location specified by your supervisor.  Should you have questions about the format of the examination, please contact your supervisors for advice;
• Following the examination, the examiners will complete a ‘Joint Report Form’ specifying the outcome.  Where corrections are required, examiners are asked to prepare a detailed list.  Examiners are requested to complete and submit the Joint Report within 2 weeks of the oral examination;
• Your Graduate School will forward the Joint Report, together with any corrections and both Preliminary Reports, to the Dean of Postgraduate Studies for approval.

Please note:  At no point during the examination process should you make direct contact with the examiners.

• Dean of Postgraduate Studies considers Preliminary and Joint Report forms and approves the recommendation
• Graduate School writes to student confirming the outcome, providing a copy of the Joint Report form and, where appropriate, a list of corrections and a deadline for completion of corrections/revisions/resubmission
• Outcome usually available 2-3 weeks after the date of oral examination

Your examiners may provide you with a verbal indication of the outcome at the end of the oral examination, however, you will only be notified of the official outcome once the Dean’s approval of the Preliminary and Joint Reports has been obtained. 

A variety of outcomes are available to the examiners of a PhD including:

• Award of a PhD;
• Award of a PhD subject to completion of minor corrections or minor revisions within 6 months, to the satisfaction of the internal examiner;
• Resubmission for PhD within 12 month either with or without an oral examination, as determined by the examiners in their Joint Report;
• Award of an MPhil instead of a PhD;
• Award of an MPhil subject to completion of minor corrections or minor revisions within 6 months, to the satisfaction of the internal examiner;
• Resubmission for an MPhil within 12 months, wih or without an oral re-examination, as determined by the Examiners in their joint report;
• No degree be awarded and the student be adjudged to have failed.

Please refer to Section I of the ' Doctor of Philosophy Degree Assessment Regulations ' for the full range and exact wording of the recommendations open to examiners following a PhD oral examination.

The outcomes available to MPhil examiners can be found in the Section XIV sub-section F of the ' Master of Philosophy Degree Assessment Regulations '

Following approval of the outcome by the Dean of Postgraduate Studies, you will be sent a copy of the Joint Report and, where appropriate, details of the revisions required and confirmation of your resubmission deadline.  Your resubmission deadline will be calculated from the date that you receive formal notification of the examination outcome.  

• Student submits corrections/revisions/resubmission to your Graduate School by deadline.
• Corrections/revisions forwarded to internal examiner. Resubmissions forwarded to internal and external examiners.
• Report(s) received from examiner(s) stating outcome and forwarded to Dean of Postgraduate Studies for approval
• Student notified of outcome in an email from the Graduate School 
• Time allowed for completion of corrections/revisions/resubmission will vary in accordance with the first submission outcome.
• Examiner(s) asked to provide outcome within 6 weeks of receipt of corrections/revisions/resubmission.
• Allow up to a week for Dean of Postgraduate Studies to approve resubmission outcome

For all resubmissions:

• Your resubmission will be assessed by both your external and internal examiner. You must submit one electronic copy of your revised thesis to the HaSS and SAgE Graduate School or Medical Sciences Graduate School (MSGS).  Do not  submit them to your School or Institute Office, supervisor(s), or directly to your examiners.

Your resubmitted thesis will be sent to the examiners for consideration who will assess the submission against the original recommendation and the list of corrections set out in the Joint Report. Examiners are asked to return their reports within 6 weeks of receiving the resubmission. If you are required to attend a second oral examination, this will normally be arranged within 3 months.

The outcomes available following a resubmission are as follows:

• The immediate award of a PhD;
• The award of a PhD subject to completion of minor corrections or minor revisions within a specified period, to the satisfaction of the internal examiner;
• The immediate award of an MPhil instead of a PhD;
• The award of an MPhil subject to completion of minor corrections or minor revisions within a specified period, to the satisfaction of the internal examiner;
• The recommendation that no degree be awarded and the student be adjudged to have failed.
• Student submits the final electronic copy of thesis
• Pass list produced.
• Degree parchment produced. 
• Students required to submit electronic copy of thesis within 1 month of notification of award outcome
• Degree Parchment usually produced within 6-8 weeks of receipt of pass list 

Once all required corrections have been completed satisfactorily and an 'Award' recommendation is made by your Examiner, the examination reports will be forwarded to the Dean of Postgraduate Studies for approval.  You will then be notified of the final outcome in an email from your Graduate School. 

At this point, you will be asked to submit the following within 1 month:

• One electronic copy of your thesis, preferably a PDF file, on either a USB stick or via the University's  file drop-off service   (non-returnable)
• A completed  Library Deposit Licence Electronic Theses .

Please note: Should you wish to restrict library access to your thesis for longer than the standard six months, you must notify your Graduate School in advance of submission of your electronic thesis.  You will then be provided with a deposit licence with an extended restriction period.

Following receipt of the above, the Graduate School will  produce  your Pass List and a ‘Statement of Qualification’ confirming the award of the degree.  Both of these documents will be sent to you by email and a copy of the Pass List will be sent to the  Congregations Office  which is responsible for producing your degree parchment (certificate).  Once available, your degree parchment will normally be posted to you at your home address within 6 to 8 weeks of your pass list being produced.  Please ensure your home address is up to date by contacting your Graduate School.

• Student must register interest with Congregations Office well in advance to secure a place at the appropriate graduate ceremony
• Pass list must be produced at least 3 weeks before ceremony date for a student’s place to be confirmed
• Ceremonies held in July and December each year

Congregation ceremonies are held in July and December each year.  If you wish to attend a Congregation you must register your interest via the  Congregations website . For July ceremonies you should register your expression on interest before the end of January. For December ceremonies you should register your expression of interest before the end of August.

The full examination process must be completed, your hardbound thesis submitted, and your pass list issued before you will be eligible to attend Congregation.  The Congregations Office must be in receipt of your pass list 2 -3 weeks before the ceremonies are scheduled for your place to be confirmed. Please check the  Congregations page  for the Pass List deadline. You should seek advice from your Graduate School to find out if you are likely to appear on a pass list in time for the ceremony. 

If you are not satisfied with the outcome of your examination, you can follow the  Academic Queries and Appeals procedure , but only once you have received formal notification of the outcome of your examination. 

Where a postgraduate research degree student dies during their research degree programme (Posthumous) or receives the diagnosis of a terminal or debilitating illness that makes completion of the research degree programme impossible, regardless of reasonable adjustments. (Aegrotat), then it may be possible for a  Posthumous or Aegrotat award to be considered. 

• Schools & departments

Thesis submission for examination

How to submit your thesis to the College Postgraduate Research Student Office. The College Office now accepts electronic-only submission of theses for examination.

When do you need to submit your thesis?

You are expected to submit your thesis within the last two months of your maximum period. You must submit your thesis on or before your maximum end date.

If you wish to submit more than three months before your prescribed end date, you must confirm this with your supervisor, and have a Concession for your early submission approved by the College Exams Committee before submission. This will need strong support from your Supervisory team.

If you think you will need an extension to your maximum period of study, you will need to contact your supervisor to discuss arranging an Extension of Studies. Please submit a Concession for additional time to complete your studies as soon as possible, but at least 2 months before your max end date. If you submit a request later then you may not receive a decision before your original max end date.

If more than three months pass between submitting your Notice of Intention to Submit form (NITS) and your soft‐bound thesis, we may need to contact your examiners to confirm they are still available.

Is your maximum end date at the week-end or in a holiday?

If your maximum end date falls on a day when the College Postgraduate Research Student Office is closed, this is not a problem. You can submit your thesis on the first day that the office is open again and this will not be considered a late submission.

Please note that it is your responsibility to ensure that your thesis arrives at the College by your submission deadline.

PLEASE NOTE WE PERMIT A MAXIMUM DISCRETIONARY 7 DAY PERIOD ONLY FOR SUBMISSION WITHOUT PENALTY - ANY LONGER PERIOD REQUIRES A FORMAL CONCESSION

Has your thesis title changed since you submitted your NITS?

The title on your NITS form must be your final thesis title.

If your title changes after you have submitted your NITS pack, you need to re‐submit these forms, ensuring they show the correct title.

Re-submit a Notice of Intention to Submit (NITS)

What do you need to submit your thesis?

Please note the submission is electronic only - a soft-bound copy of your thesis is not required.

The thesis file must contain

• an abstract
• and a lay summary.

Lay Summary in Theses guidance (131.81KB, PDF)

There is no requirement to include a separate signed declaration of own work. Completion of the online thesis submission process covers this requirement.

Have Covid-19 circumstances adversely affected your research?

PhD and MPhil students can make the Board of Examiners aware of the impact the pandemic has had on their research when they submit their thesis. 

This statement should not be included within the thesis, but provided as a separate document of no more than a single page at the point of thesis submission, via the online submission system.

If you have already submitted your thesis but you are still to have your viva, this can also be sent directly to [email protected] .

This statement will be submitted to the Examiners following the receipt of the pre-viva Reports, but before the Viva.

Detailed guidance on how to format your thesis can be found in the:

Thesis Format Guidance

Watch your word count.

Please note you will be asked to confirm your final word count on submission.

You may need a concession.

If the word count is above that permitted for your programme, a Concession for this additional wordcount must be approved before submission - otherwise the thesis may not be recorded and may be returned.

Strong Supervisor support for the additional word count will be required with the Concession request.

If the request is approved, Examiners must be notified of the additional work required prior to their appointment, or before the thesis is sent for examination.

Referencing

Please consult your Graduate School for advice regarding referencing regulations and practices.

Have you submitted the thesis through Turnitin?

Please note your thesis must be submitted through Turnitin before submission and all similarity reports should be discussed with your Academic Supervisory Team BEFORE submission for examination.

Please consult your Graduate School for details to proceed with this requirement.

Please note it can occasionally take several hours (or even a few days) for the Similarity Reports to be produced therefore you must take this into account in the submission deadlines.

Turnitin guidance

Proofreading

You are welcome to use a proof‐reader for your thesis.

However, please be advised that proof‐readers should only comment on grammar, vocabulary, and clarity of written English; they should not advise on the subject matter of your thesis or your argumentation.

Find skills training and links to study skills resources with the University's Institute for Academic Development

As the author of your thesis, you hold copyright of all work submitted for assessment.

Prepare electronic files of your thesis.

Following this guidance will minimise any potential risk of having to re-do the process, and ensure your submission progresses smoothly.

Students should submit one Word version of the thesis and one PDF version

If required, the below listed common file formats are also permitted:

• Documents: MS Word (.docx) or Acrobat PDF (.pdf)
• Spreadsheets: MS Excel (.xlsx)
• Presentations: MS PowerPoint (.pptx)
• Images: .jpg or .tif
• Video: .mp4
• Audio: .wav or .mp3

You should avoid submitting files compressed in zip or other archive formats (such files are difficult to access on submission and single large files are more problematic to upload over slower, or inconsistent broadband connections).

Apply this file naming convention consistently.

When submitting more than one file, you should consider how you would wish the examiners to review the content.

In particular, you should give consideration to the file order which you expect examiners should read or review the content.

• Student number, for example, s1234567
• Order number, for example, 01, 02, 03 – 10, 11, 12
• Short descriptive name, for example, Abstract, Appendix 1

Full example filename: s1234567-01-Abstract.pdf

Prepare an index file with our template.

In addition to the naming convention above, you must upload an index file, based on the simple template below, setting out the file name and a brief description of the contents of the file.

Download our electronic file submission file index template.

Rename the index file in line with the guidance above. We suggest a format along the lines of: s1234567-00-Index.pdf

Populate the index document with details of all files you intend to submit electronically for the attention of your examiners.

Example content for the index document:

This file index document will be the first document you upload.

Upload electronic files of your thesis.

Do you use university systems with staff credentials, always submit your thesis file(s) using your student credentials ([email protected]).

If you use University systems with staff credentials, please click on the button below to open the link in an incognito or private browser window so that you may log in directly with your student credentials.

If you are denied access because you are logged in with staff credentials, log off and log back in with your student credentials.

Reminder: This page is aimed at students for a postgraduate research degree in the College of Arts, Humanities and Social Sciences.

If you are a student in the College of Science and Engineering, refer to their Intranet.

If you are a student in the College of Medicine and Veterinary Medicine, refer to their wiki.

READY FOR SUBMISSION 

Submit your thesis file(s) to the College Postgraduate Research Student Office (student login required)

What happens next?

Once we have received your thesis and your examiners have been nominated, the College Postgraduate Research Student Office will send your thesis out to your examiners for the first stage of the examination process.

Examination and viva

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	University of Southern California
	Jun 25, 2024   USC Catalogue 2024-2025     USC Catalogue 2024-2025 Return to: Keck School of Medicine of USC     Keith Administration Building 409 1975 Zonal Avenue Los Angeles, CA 90089-9031 (323) 442-1609 FAX: (323) 442-1199 Email: [email protected] Program Director: Mark R. Frey, PhD The USC PhD Programs in Biomedical and Biological Sciences (PIBBS) is a gateway program into graduate studies at the USC Health Sciences Campus, leading to a PhD degree in a broad range of biological and biomedical disciplines. PIBBS students experience a common first-year curriculum that will build a solid foundation in biomedical and biological sciences. Students are required to complete 29 units of core classes and laboratory rotations during the fall, spring and summer semesters of the PIBBS year, including courses in cell biology, molecular biology, human molecular genetics, protein chemistry, principles of biostatistics, ethics and accountability in biomedical research, and writing in the biomedical and biological sciences. At the end of the spring semester of the first year, students will select a faculty adviser and a specific PhD program from among the four participating programs listed. In the second year, students will take classes that will differ depending on the PhD program they join; second year classes may include, but are not limited to, topics such as biochemistry, epidemiology, stem cell biology, cancer biology, bioinformatics, virology, immunology and physiology. In addition, each student will complete qualifying examinations for the chosen PhD program and will develop and complete an original research project that will serve as the basis for a doctoral dissertation. PhD Graduate Programs Cancer Biology and Genomics (PhD)     Development, Stem Cells, and Regenerative Medicine (PhD)     Infectious Diseases, Immunology and Pathogenesis (PhD)     Medical Biophysics (PhD)   Molecular Medicine (PhD)   Neuromedicine (PhD)     PIBBS Admission Requirements Application Deadline (priority review): December 1 Applicants to PIBBS should have a baccalaureate degree in natural sciences, or sufficient courses in mathematics and the life sciences. This is required to provide a strong background for studies in biomedical and biological research. Appropriate undergraduate degrees include biology, physiology, engineering, chemistry or computer science. Applicants should have a strong record of academic achievement. Other requirements for admission include: a detailed statement of purpose as well as three letters of recommendation, one of which should be from a wet laboratory or computational research mentor. Previous research experience is expected. Students are admitted for the academic year in the fall semester. Applicants who are accepted with minor deficiencies are expected to correct these during the first year following enrollment. Although there is no formal application deadline, complete applications received by December 1 will be given priority. Financial Support Admitted students are supported by research assistantships or fellowships during their graduate career. Tuition, health insurance and health fees are also covered. Lab Rotations During the first year, students register for INTD 790 Research    (4 units in the fall semester and 3 units in the spring semester) and rotate through the labs of three faculty members of the program (potential research advisers). By the first summer of graduate study, but no later than after 12 months in the program, each student is expected to have selected a faculty mentor/research adviser. PIBBS Required Core Curriculum and Research First semester. INTD 531 Cell Biology Units: 4 INTD 561 Molecular Biology Units: 4 INTD 790 Research Units: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12 Second Semester INTD 549 Protein Chemistry – Structure and Function Units: 4 INTD 577 Writing in the Biomedical and Biological Sciences Units: 1 Third Semester INTD 500 Ethics and Accountability in Biomedical Research Units: 1 PM 510L Principles of Biostatistics Units: 4 Admission Requirements for PhD Programs Admission to the Keck School of Medicine PhD program is open to all incoming PIBBS students provided all PIBBS admission requirements are met and all first year course and lab rotation requirements have been satisfactorily completed. Students from other sources, such as MD/PhD students and clinician scientists, may also be eligible on a case-by-case basis. In general, new graduate students apply for admission to USC through the PhD programs in Biomedical and Biological Sciences (PIBBS), and become enrolled in one of four PhD programs at the Keck School of Medicine after the successful completion of the PIBBS year. During the PIBBS year, students must complete the core curriculum of 29 units, maintain a 3.0 grade point average with no grade lower than a C on all courses, complete three laboratory rotations and successfully identify a lab to join in order to continue into a PhD program. Application information is available by contacting the PIBBS Program at [email protected] . Unit/Course Requirements A minimum of 60 units of graduate course credits is required for the PhD, including course work, seminars, research and dissertation units. No more than 8 units of 794 may be applied toward the PhD degree. Students must complete the first year PIBBS core curriculum as well as course requirements for their specific PhD program. Thirty units of course work, including the PIBBS core curriculum, must be completed before students are considered for the qualifying examination. Additional course work relevant to the student’s research interests  may be required by the student’s qualifying exam committee or by the student’s faculty adviser. Guidance Committee After 30 units of course work, which includes the PIBBS core curriculum and course requirements for one of the four PhD programs, the student, in consultation with a faculty adviser, will nominate five faculty members to serve on the guidance committee for the qualifying examination. A minimum of three of the faculty must be from the student’s PhD program, and one must be a faculty member from outside the PhD program. The chair of the guidance committee must be a member of the student’s PhD program and the faculty adviser is not allowed to be on the committee (but may be a silent presence during the exam). These nominations are submitted to the chair of the program for formal appointment. Qualifying Examination Students in the PhD program must pass both the written screening and the oral portions of the qualifying examination administered by their guidance committee during the second year of graduate study. The written screening exam involves writing a research grant proposal. The deadline for completion of the written screening is the second week of January of the second year. Students who receive a failing score will be allowed one resubmission, with a deadline of within 30 days of notification of score receipt. The written portion must be passed before the oral portion can be taken. The oral examination must be completed within 60 days after successful completion of the written screening exam. The oral examination consists of two parts. The first part consists of a presentation of the proposed thesis research. The second part consists of an open forum in which the guidance committee asks general questions on any topic related to the student’s research. Final evaluation of the examination is determined by a consensus of the guidance committee. If a student does not pass, it is at the discretion of the committee to allow the student to repeat the oral examination within 60 days. If the student is again unable to pass, this will be grounds for dismissal from the program. Advancement to Candidacy Recommendation for advancement to candidacy for the PhD degree is made on the basis of the successful completion of the qualifying examination, course requirements and the student’s maintenance of at least a 3.0 GPA. A student who has not been recommended for advancement to candidacy at the end of the first semester of the third year will be dismissed from the program. Dissertation Committee After advancement to candidacy, the student must form a dissertation committee, in consultation with a faculty adviser. A minimum of three committee members must be selected, one of which is the faculty adviser, and at least one of which must be a tenured or tenure-track faculty member of the student’s PhD program. Committee members may be non-tenure track. The chair of the dissertation committee must be a member of the student’s PhD program and may not be the faculty adviser. The dissertation committee is responsible for counseling the student during preparation of the dissertation and conducting the final oral examination during the dissertation defense. Students are expected to meet with the dissertation committee once per year to discuss progress. Annual Research Appraisal (ARA) After advancing to candidacy, each graduate student presents an annual progress report to his or her dissertation research committee. Prior to the meeting, the student prepares a short written document describing significant experiments, problems and projected studies. This document is distributed to the committee and is included in the student’s file. The ARA meeting is intended to be a working session between the student and his or her committee; experimental results and problems are discussed with this context. In addition the student presents a research plan for the next year of work. A satisfactory ARA is required of every student for each year of residence after the completion of the qualifying exam. A final ARA is required the semester before the student is permitted to defend the dissertation. Dissertation and Oral Defense The student’s research is reported in a dissertation written under the guidance of the dissertation committee. The dissertation must demonstrate the student’s capacity for independent research, scholarly achievement and technical mastery of a special field. Students are expected to have at least one first author publication accepted in a peer-reviewed journal before the defense. When the final draft of the dissertation is ready, the student will take the final oral defense. Students must submit their dissertations to the dissertation committee at least one month before they expect to make final revisions. Dissertation committee members are expected to read and comment on a dissertation within two weeks from its submission. The student and faculty will coordinate a timeline for the student to present the thesis to the dissertation committee. This timeline must allow all dissertation committee members enough time to fulfill their responsibilities within the four-week deadline. The dissertation defense is a formal public presentation of the student’s research before the program faculty and students. Dissertation defenses must be publicized at least two weeks prior to the oral defense. All doctoral candidates must be registered in 794 Doctoral Dissertation each semester (excluding summer sessions) from the time of their advancement to candidacy until their dissertation is approved and submitted to the Graduate School. 431 IMAGES Resubmission of Thesis (Postgraduate Research Students) Consent Letter for Submission of PhD Dissertation Report.docx SOLUTION: Thesis resubmission 1 thesis resubmission cover letter How To Write a Better PhD Thesis/Dissertation? PhD Thesis Submission Period VIDEO Conclusion of Your PhD Thesis PhD Thesis & Scholar's Wish #phd #phdlife #phdvlog #phdthesis How to make a research proposal for Ph.D. / Research Grant by Prof. Mahima Kaushik II Important tips PhD Thesis introduction 101 Proofreading PhD Thesis, First Phase, Pages 20, 21, 35, 40, 41, 45, 46, 47 and 48 PhD COMMENTS phd Yes, a good examiner will read the thesis line by line. There are five possible outcomes from the examination of a thesis. Accepted without corrections. Minor corrections - generally textual changes only - 3 month time limit. Major corrections - might involve some reanalysis, but no new experiments - 6 month time limit. Revising a PhD thesis and re-examination If, after examining your thesis and conducting the oral, the Examiners cannot recommend that you pass (even if you were to correct your work), they will in most cases recommend that you should be allowed to revise and resubmit your work for a second examination.. Should the Degree Committee decide that you should revise and resubmit your work, you will be allowed up to 12 months from the date ... The dreaded "revise and re-submit" : r/PhD Last year I submitted my PhD thesis, with a relatively absent supervisor and a interdisciplinary hot mess of a topic area. Anyway, the outcome was "Revise and Resubmit" (Australian terminology - not sure what it is globally, but generally involves major revisions for resubmission). ... In my uni, thesis would never go back to the original ... How to deal with post-viva PhD thesis corrections Create a matrix. You should list all of the suggested revisions in a spreadsheet, together with your notes. This will allow you to create an audit trail as you work through them. To start, create a spreadsheet with three columns. In column one, you list each revision listed in the report on a separate row. Can a PhD student accused of plagiarism revise/resubmit the thesis? In the case of a thesis, we would be allowed to apply 3 penalties. The most lenient we could be would be to evaluate the thesis with the plagiarized material removed. If this caused the student to fail, they would be allowed to revise the thesis. The most harsh we could be would be to require them to submit a new thesis with entirely new work. Corrections and Resubmission Your corrections period begins from the date that you are notified of your viva result by the College Postgraduate Research Student Office. The deadline for your corrections depends on the recommendation that was made by your examiners and approved by the College Postgraduate Exams committee (see Exam Board and Outcome stage). Resubmission within 12 / 18 months The resubmission process. It is recommended that you submit your PhD/MPhil resubmission exam entry form to your supervisor two months prior to resubmission. It must be indicated here whether the same examiners (and independent chair if there is a second viva) will be examining your thesis as the first submission or whether these will be new examiners. PhD thesis outcome after resubmission The policy of university mentions that review the first submit of thesis would take up to 3 months and in some case up to 6 months, but the resubmission hove not mention how long would take. The PG office said the examiners team haven't finished review my thesis yet. 3 years ago. PDF Submission and Presentation of Research Degree Theses ic. on the Submission a. d Presentation of Research Degree Theses1. General Statements 1.1 This policy applies to all candidates for the award of the following research degrees: PhD (Doctor of Philosophy); MD (Doctor of Medicine); EngD (Doctor of Engineering); Doctoral Degrees by Examination and Th. sis (Professional Doctorates); and MPhil ... Procedure The Associate Dean determines that a candidate be re-examined by resubmission of thesis, or that the candidate not be awarded the Doctor of Philosophy. ... The Graduate Research Office arranges oral examinations except for Dual Award PhD degrees where the examination process is set out in the agreement between the ANU and the partner institution. Revise and resubmit PhD thesis in 12 months!!! Success stories? I am not working and I have plenty of time to work on the thesis. The examiners thought that I could potentially resubmit in less than 12 months because there is not much that needs changing. They want me to delete 15.000 words and replace them with new material (word limit 80.000). However, they insisted on resubmission rather than major ... Thesis outcomes and corrections Major corrections or resubmission. The thesis needs further work to be of doctoral standard. This might include more research, rewriting sections or including new literature. Suggestion that you resubmit for, or are awarded, a lower degree (MPhil or MSc). Research is of good quality but too narrow for a doctorate. Outright fail. Exam Board and Outcome Examiner Recommendation. After the oral examination, the examiners must make one of the following recommendations to the College Postgraduate Committee: (a) Award PhD/Doctorate. The thesis satisfies the requirements for the award of the doctoral degree as laid down in the University's Degree Regulations and Programmes of Study (see www.drps ... Writing an Effective Cover Letter for Manuscript Resubmission Draw attention to the changes made. Highlight all the changes you have made to the manuscript. This will form a positive impression on the editor and encourage him/her to consider that your resubmitted work is fit for publication. For example: "I have made every attempt to fully address these comments in the revised manuscript.". PhD after resubmission nightmare PhD after resubmission nightmare - thanks to all! I've been a bit of a lurker on this forum since my viva in 2017, which resulted in a resubmission in 18 months. I searched threads that dealt with resubmission endless times, and read and re-read messages of encouragement from others here to those brave enough to post their experiences. So I'm ... Resubmission and Re-examination of Postgraduate Research Degrees Policy to submit their thesis to enable preparations for the examination to be made. 7. Procedures Prior to Re-Examination - Resubmission of Thesis / Dissertation 7.1 Candidates must follow the same procedure for thesis / dissertation submission as detailed in the relevant examinations policy for first submission. 8. Re-Examination - Timeframe Format, bind and submit your thesis: general guidance This information is for research students submitting a thesis for assessment. It tells you how to: format your thesis. submit your thesis. bind your thesis (if applicable) submit the final copy of your thesis. There are different requirements for students of fine arts, design, architecture or town planning. Find out more about these requirements. Submission, examination and completion Resubmission of thesis. This is where more substantial work is required for the thesis to meet the requirements for the award in question, and students will be given 18 months to complete amendments suggested by the Board of Examiners. At the end of the resubmission period, the student may be asked to attend a second viva. Thesis submission and examination Resubmission and Re-examination of Postgraduate Research Degrees Policy - full details of the regulations for the examination of a resubmitted PhD or MPhil thesis Nomination of Examiners and Independent Chairs for PGR Degree Examinations Policy - the regulations governing the nomination of examiners for thesis. For Students The fee is subject to an increase each academic year and you should contact Student Finance (Fees) at the appropriate time for details of the fee levels beyond the current year. Fees for 2023/24: Doctoral resubmissions (eg PhD, MD, EdD, DClinPsychol, DPaedDent) £555. MPhil resubmission £405. Masters by Research resubmission £325. Examination Resubmission for PhD within 12 month either with or without an oral examination, as determined by the examiners in their Joint Report; Award of an MPhil instead of a PhD; ... you must notify your Graduate School in advance of submission of your electronic thesis. You will then be provided with a deposit licence with an extended restriction period. Life after resubmission of PhD thesis Life after resubmission of PhD thesis. Life after resubmission of PhD thesis. Back to threads Reply. A. anne_with_an_e 8 posts 3 years ago. My PhD was one of the most difficult phases - I struggled with a difficult topic, hostile boss, depression, anxiety, severe homesickness. Covid made it all the more difficult. Thesis submission for examination PhD and MPhil students can make the Board of Examiners aware of the impact the pandemic has had on their research when they submit their thesis. This statement should not be included within the thesis, but provided as a separate document of no more than a single page at the point of thesis submission, via the online submission system. PhD Programs in Biomedical and Biological Sciences (PIBBS) Return to: Keck School of Medicine of USC Keith Administration Building 409 1975 Zonal Avenue Los Angeles, CA 90089-9031 (323) 442-1609 FAX: (323) 442-1199 Email: [email protected] Program Director: Mark R. Frey, PhD The USC PhD Programs in Biomedical and Biological Sciences (PIBBS) is a gateway program into graduate studies at the USC Health Sciences Campus, leading to a PhD degree in a broad ... DOCX pss.uvm.edu Specify Thesis/Project/ Courses-only. Year Enrolled. Date defended/ graduated. ... MS or PhD. Program. Type of Committee and your role (Chair, member, etc.) Research ... Being revised per invited resubmission. Submitted and in review. Rejected. Refereed conference papers (give acceptance rate, if known) Published. essay homework paper phd project resume review speech study thesis