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How to add slide numbers in powerpoint.

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Microsoft Office vs. Google Docs, Sheets, Slides: Which Is Best?

Windows gamers should try out this gaming-focused linux os, why is my chrome tab indicator a smiley face, quick links, add slide numbers to a powerpoint presentation, remove slide numbers from a powerpoint presentation, format slide numbers in powerpoint.

When you're presenting a PowerPoint presentation, it can be easy to lose track of what slide you're currently on---especially if it's a large one. To help, you can add slide numbers in PowerPoint to know your position.

You could, of course, add slide numbers manually to each of your slides using text boxes. This isn't an option we'd recommend because any changes you make (for instance, by adding new slides) would require you to update your slide numbers manually, too.

Instead, you can add slide numbers that update automatically on all of your slides, including any hidden slides. By default, these slide numbers will appear in your slide footer, but you can move and format your slide numbers by editing the "Slide Master" for your presentation.

To add slide numbers, open a PowerPoint presentation with several slides added and then click the "Insert" tab.

From here, you'll need to select the "Header & Footer" button in the "Text" section.

This will bring up the "Header and Footer" options box. To add slide numbers to your PowerPoint slides, click the "Slide Number" checkbox in the "Slides" tab.

Press the "Apply to All" button to add slide numbers to all of your slides.

Once applied, your slide numbers will appear on each of your slides in the bottom-right corner. If you've split your PowerPoint presentation into sections, you'll need to repeat this action for each section.

To  remove slide numbers from a PowerPoint presentation , you can follow similar steps to those shown above.

Related: How to Remove Slide Numbers from PowerPoint Slides

Press Insert > Header & Footer to bring up the PowerPoint header and footer options. In the "Header and Footer" box, uncheck the "Slide number" checkbox option.

You can remove the page number from only the currently selected slide by clicking "Apply" or to all of your slides by clicking the "Apply to All" button instead.

You can format your slide numbers using the PowerPoint Slide Master  to make them appear in a different font, size, color, or position.

Related: How to Create a Slide Master in Microsoft PowerPoint

To do this, click View > Slide Master from the ribbon bar.

This will load the Slide Master editing screen. You'll see the current position of your page number as a text box in the bottom-right section of the slide.

You can move the text box to another position to move your slide number across all of your slides.

To edit the text formatting of the slide number, select the text box and then select the "Home" tab on the ribbon bar.

You can then edit the text formatting options using the available options in the "Font" and "Paragraph" sections.

For instance, pressing the "Bold" button will make the slide numbers appear in bold across all slides.

Once you've formatted your slide numbers, return to the "Slide Master" tab on the ribbon bar and then select the "Close Master View" button.

Your slide numbers will update with new formatting across all of your slides, depending on the changes you made.

• Microsoft Office
• Office 2016

How to Add & Fix Slides Numbers in PowerPoint? [An EASY Guide!]

By: Author Shrot Katewa

Isn’t it annoying when you add a new slide within a sequence of slides in your PowerPoint presentation, and all your slide numbers go for a toss! If you are in this boat, then you’ve come to the right place!

Adding slide numbers can be confusing even after you’ve been using PowerPoint for quite some time. However, with the proper process of adding slides numbers in PowerPoint, you won’t go wrong. But, the question really is, what is the correct way to add slides numbers in PowerPoint?

To add slide numbers in PowerPoint, click on the “Insert” tab and click on the “Slide Number” option from the ribbon. Then, enable the “Slide Number” checkmark. Finally, click on the “Apply to All” option to apply slide numbers to all slides in your presentation.

This article will walk you through the complete details of adding slide numbers in PowerPoint in a step-by-step manner with visual references so that you can easily understand the process! You’ll also learn to add slide numbers in the “1 of X slides” format.

Furthermore, I’ll also show you how to exclude slide numbers from specific slides. In the end, I’ll help you troubleshoot some of the most common issues that you may be facing with slide numbers in PowerPoint. That, and much more!

So, let’s get started!

1. Adding Slide Numbers the Wrong Way! [Don’t Do This!] 

First, let’s talk about what you shouldn’t do!

The easiest (and most common incorrect way) to add a slide number is by manually adding a text box on each slide, manually inputting the slide number, and placing it at the bottom of the slide. However, this is the wrong way to add slide numbers to your PowerPoint presentation.

If you add slide numbers this way, you have to add the slide number to each slide individually. Moreover, if you decide to place a new slide in the middle of your presentation, it messes up the sequence numbers for all the slides you just inserted slide numbers. Don’t do this!

The following part of this article discusses the different ways you can add slide numbers to your PowerPoint presentation efficiently.

2. How to Add Slides Numbers in PowerPoint? [Correct Way] 

There are multiple ways to add slide numbers in PowerPoint. However, I’ll share the most straightforward method in this article with you.

A quick heads up – if you prefer watching the tutorial rather than reading about it, then check out my video below with the step-by-step instructions. However, if you prefer to read the instructions, continue with the article below.

Adding a Slide Number in PowerPoint Using the “Insert” Tab

Although you will see people talk about using the “Slide Master” to add slide numbers to your presentation, using slide layouts in PowerPoint can be confusing!

The easiest method is to use the “Insert” tab to add slide numbers to your slide. You can use this method even if you are a beginner!

So, what do you need to do? Let’s take a look –

Step-1: Insert a Blank Slide Layout

The first step of the process is to insert a blank slide in your presentation. This step is only optional. It is not necessary to do this every time. Don’t do this step, especially if you use a presentation template. But, for the sake of explanation and practice, this will be a helpful step.

Click on the “Home” tab to add a blank slide layout. Then, click on “ Layout “, and from the options, click on the “ Blank ” slide option.

This will convert the slide layout of your current slide to a blank layout. You can also add a slide to your presentation and then convert it to a blank slide layout using the steps I just mentioned.

Step-2: Click on the “Slide Number” option

Now, click on the “ Insert ” tab. Then, from the options, click on the “ Slide Number “. This will open a new pop-up window with more options.

Step-3: Add the Slide Numbers to the Slides

First, make sure that you enable the “Slide Number” option in the next step. Next, make sure that add a checkmark to the check box. You can choose to start the number at “ 1 “.

Then, click on the “ Apply ” option to add the slide number to just the current slide. However, if you wish to add slide numbers to all the slides, click on the “ Apply to All ” option.

Don’t worry. We’ll look at how to disable slide numbers for specific slides slightly later in the article.

Step-4: Duplicate the Slide with the Slide Number

This is, again, an optional step.

Once you have the slide number added by clicking on “Apply” in the previous step, you need to copy and paste the slide in PowerPoint .

Make sure that you format the slide number on this slide before you start duplicating this slide. (check the rest of the article to know how to format the slide number)

However, duplicating the slide with a slide number is only helpful when starting with a new presentation. If you already have a bunch of different slides that have been designed especially using a presentation template, this step 4 won’t work.

If you are in that situation, select the “Apply to All” option in step 3. Then, check the section below to format the slide number in PowerPoint.

3. How to Remove Slide Number from Specific Slides

If you don’t want specific slides to show the slide number, you can easily toggle it off.

To remove slide numbers from specific slides in PowerPoint, first, select the slide. Then, click on the “Insert” tab, and click on the “Slide Number” button. Next, “Uncheck” the slide number option in the pop-up that appears, and click on “Apply” to remove the slide numbers from the selected slides.

I’m hopeful that the process mentioned above is self-explanatory. Nevertheless, here’s a step-by-step process to disable slide numbers for specific slides in your PowerPoint presentation.

Step 1 – Select the Slides to Remove the Slide Number

First, select the specific slides on which you wish to remove the slide numbers. You can use the “Ctrl” on your keyboard (or Cmd key for Mac) and click on the slides on the left part of the screen to select multiple slides at once.

Then, click on the “ Insert ” ribbon, and click on the “ Slide Number ” option from the ribbon. This will open a pop-up.

Step 2 – Uncheck the Slide Number Option

From the pop-up window that appears, uncheck the box for the “ Slide Number ” option and click on “ Apply “. This will remove the slide number just on the selected slides.

4. How to Remove Slide Number from Title Slide in PowerPoint?

One common problem that you may encounter once you add the slide numbers to all your slides is that the title slide of your presentation also now shows a slide number!

Most of us usually don’t want the slide number visible on the title slide. So, how do you remove the slide number from the title slide of your PowerPoint presentation?

Well, there are three different methods you can use. Let’s take a look at them one by one.

Method 1 – Manually Removing the Slide Number

The easiest way is to remove the slide number from the title slide manually. Simply select the slide number on the title slide and hit the “Delete” key on your keyboard, and the slide number will be deleted.

This method works well for the title slide only since the title slide will always remain as the first slide in the presentation and won’t change its position in the sequence.

If you use this method on other slides, chances are you may want to move the slides around and may want the slide numbers back on the slide later. And, that may just complicate things for you. Instead, just follow the steps mentioned in the previous section to delete slide numbers on other slides.

However, sometimes, PowerPoint just doesn’t allow you to select the slide number field on the slide! In such a scenario, you can’t just delete the slide number.

This is where the other two methods come in handy!

Method 2 – Uncheck the Slide Number Option on the Title Slide

This method works just the same way as per the steps described in the previous section (section 3 above) of the article that describes the process to remove slide numbers from specific slides.

All you need to do is select the title slide by clicking on it. Then, click on the “ Insert ” tab. Next, click on the “ Slide Number ” option. From the pop-up that appears, uncheck the box for “Slide Number”, and click on “ Apply “.

Just as before, this will remove the slide number from the selected slide.

Method 3 – Use the “Don’t Show on Title Slide” Option

You can also use the “Don’t show on title slide” option when adding the slide numbers to your presentation in order to avoid the slide number on the title slide!

To do so, repeat the steps of adding the slide number to your presentation. Then, enable the checkmark on the “Don’t show on title slide” option to remove the slide number from the title slide.

5. How to Remove Slide Numbers on All Slides in PowerPoint?

Removing slide numbers from all slides is just as easy as adding slide numbers to your slides!

To remove slide numbers from your PowerPoint presentation, click on the “Insert” tab. Then, click on the “Slide Number” option. From the pop-up that appears, uncheck the box for “Slide numbers”, and click on the “Apply to All” option.

Check the steps on the image shared above in case you need any further clarification.

Once all the steps are complete, you will notice that the slide number disappears from all slides!

6. How to Make Slide Numbers “1 of X Slides” in PowerPoint?

If you have a really long presentation that contains more than 50 slides, then you may want to use the “1 of X Slides” format! [Where “X” is the total number of slides that your presentation contains]

Doing so allows the audience to estimate the number of slides remaining in the presentation. So, how do you do that?

Let me share with you a ninja tip in this section! Here’s a step-by-step explanation of what you need to do!

Step 1 – Insert a Text Box on the Slide

The first step is to insert a text box on the slide. To do that, click on the “ Insert ” tab. Then, click on the “ Text Box ” option from the ribbon. Next, just drag the cursor on the bottom right corner of your slide (or wherever you wish to have the slide number).

Step 2 – Insert the Slide Number

The next step is to insert the slide number. But, don’t add the slide number manually.

Instead, first, click inside the text box to make it active. Then, click on the “ Insert ” tab and click on the “ Slide Number ” option from the ribbon.

This will automatically insert the slide number inside the text box.

Step 3 – Add Text After the Slide Number

Now, simply add the text that you wish to appear after the slide number. In this case, I’ve added “of 20 Slides” after the slide number (as shown in the image above).

Step 4 – Copy and Paste the Text Box

Now, all you need to do is simply copy and paste this text box on all the slides!

Once you copy and paste the text box on other slides, you will notice that the slide number within the text box will change with the changing slide. However, “of 20 Slides” will remain constant!

Thus, it is advised to add such a slide number format to all slides once you’ve completed creating the presentation as it will provide you with a clear understanding of the exact number of slides in your presentation.

Don’t worry! Even if you move the slides around and change the sequence, the slide numbers will still change with the specific slide!

7. How to Format Slide Numbers in PowerPoint?

Formatting slides numbers is quite easy if you know what to do!

PowerPoint allows you to change the font color, font size, and even the font that is used for the slide numbers. Formatting a slide number works just like formatting text in PowerPoint .

There are two key processes to know when formatting a slide number in PowerPoint! Let’s take a look at both of them –

7.1 How to Format Slide Numbers for a Specific Slide Layout?

Formatting slide numbers of a specific slide layout will affect only those slides that use a particular type of slide layout. Here’s what you need to do –

Step 1 – Add Slide Numbers to the Slides

The first step is to add the slides numbers to your slide. Obviously, in order to edit the slide numbers and see the effect, the slide numbers need to be present on the slide.

So, if you haven’t added the slide numbers already, follow the steps mentioned earlier in the article and add the slide numbers first.

Step 2 – Check the Slide Layout

The next step that we need to take is to check the slide layout that is currently in use for the specific slide on which we intend to format the slide number.

To check the slide layout, first, select the slide. Then, click on the “ Home ” tab and click on the “ Slide Layout ” option from the ribbon.

The highlighted slide layout will indicate the layout the current slide uses.

Step 3 – Open the Slide Master View

In the next step, we need to open the Slide Master View in PowerPoint .

To do that, first, click on the slide for which you wish to change the slide number format. Then, click on the “ View ” tab, and click on the “ Slide Master ” option from the ribbon.

This will open the slide master view in PowerPoint.

Slide 4 – Format the Slide Number for the Specific Slide Layout

Now, first, make sure that you have the correct layout selected. By default, PowerPoint will open the slide layout of the slide that was selected before opening the slide master view.

Then, to make changes to the format of the slide number, select the slide number field present on the slide. Click on the “ Home ” tab, and make the changes as per your preference.

You can change the font, text alignment, text styles, font size, and much more! For the sake of this example, let’s change the alignment to left, and add a “Bold” style.

Slide 5 – Exit the Slide Master

Once you’ve made the desired formatting changes, click on the “ Slide Master ” tab once again, and click on the “ Close Master ” option to exit the slide master.

Once you exit the slide master and open the normal view, you will notice that the formatting of the slide number on the current slide layout is different from other slides.

7.2 How to Format Slide Numbers on All Slides in PowerPoint?

If you wish to change the format of the slide number on all slides instead of specific slide layouts, you can do so just as easily. And, no! You don’t need to individually change the format of slide numbers on each slide!

Here’s what you need to do to change the slide numbers on all slides in PowerPoint –

Step 1 – Open the Slide Master View

First, you need to open the slide master view in PowerPoint. Just as before, click on the “ View ” tab. Then, click on the “ Slide Master ” option from the ribbon.

Step 2 – Format the Slide Number Field on the “Master Slide”

Once you open the slide master view, click on the “ Master Slide ” i.e. the first slide in the sequence (which is also larger in size than the other slides).

Next, make sure you select the slide number field on the bottom right of the slide. Then, click on the “ Home ” tab. Here you can make all the formatting changes that you need.

For the sake of this example, I’ll click on the “ Bold ” option and change the font color to red.

You can see the change taking place on the selected slide number field on the master slide.

Step 3 – Exit the Slide Master

The last step is to exit the slide master.

Once you have made all the changes to the slide number formatting, click on the “ Slide Master “. Then, click on the “ Close Master ” options.

When you return to the normal view, you will notice that the formatting changes have been applied to all the slide numbers in your presentation.

Using the method described above, you can make changes to font color, font size, type of font, text alignment, and other formatting changes that you can normally make to text in PowerPoint!

8. How to Change the Position of Slide Numbers in PowerPoint?

To change the position of the slide numbers in your PowerPoint presentation, at first, select the text box of the slide number. After that click and hold the text box and drag it to your preferred position anywhere on the slide.

Once you’ve dragged it to where you want the slide numbers to be let go of the mouse button and the position of the slide number will change accordingly.

In order to change the position of slide number on all the slides, make sure that you use the method described in the previous section of the article (section 7.2)

9. Troubleshooting Slides Numbers in PowerPoint

While adding slide numbers to your PowerPoint presentation you may encounter some difficulties as some users of PowerPoint has.

There may be problems like the slide numbers not, showing the slide number may not be showing as “#”, you may have difficulty removing the slide number, or maybe you want the slide number to start from 0.

All these issues and possible reasons why you are encountering them are described in the following section.

9a. Slide Numbers Not Showing in PowerPoint 

Sometimes you may find it difficult to add slide numbers to your PowerPoint presentation. Some of the reasons why you’re having this problem and possible ways to get around them are described below.

1. There may be a shape inserted over your slide number: Sometimes, there may be a shape or an image placed over the location where you inserted your slide number.

To solve this issue, click on the area where the slide number should be, and if there is a shape over it, “Right-click” on the shape and select the “Send to Back” option.

2. Make sure you have used the right layout: Some layouts don’t include the “ Slide Number ” placeholder in the slide. In that case, you won’t be able to see the slide number in slides using that layout.

To get around this issue, either insert a slide number placeholder in that layout or use a different layout that has a page number placeholder.

9b. Slide Number Showing as “#” 

If the slide number is not showing as “#” in your PowerPoint presentation, then the presentation may be using multiple layouts.

To resolve this issue either use a different layout or manually insert a “ Footer ” in your PowerPoint presentation. After that that you should be able to see the “#” sign in the slide number placeholder.

9c. Can’t Remove Slide Number in PowerPoint? 

You can’t remove slide numbers from your PowerPoint presentation by simply deleting them. This would only remove the slide number from the single slide where you deleted the slide number.

To remove slide number from all the slides in your PowerPoint, follow the instructions of excluding a slide from being number described earlier in this presentation, but instead of selecting the “ Apply ” button, select the “ Apply all ” button.

9d. Make Slide Number Start at 0

To make the slide number start from zero, follow the instructions given below.

Step-1: Select the “Customize Slide Size” option

The first step of the process is to select the “ Customize Slide Size ” option. To do that simply go to the “ Design ” tab from the ribbon of your presentation, click on the “ Slide Size ” button located in the “ Customize ” section of the “ Design ” tab.

After that, a dropdown menu will appear on your screen. From the dropdown menu, click on the “ Customize Slide Size ” option.

Step-2: Type in 0 in the “Number starts from” box

Finally, type in ‘0’ in the “ Number starts from ” box which is the last box in the “ Slide Size ” pop-up window, and then hit the “ Ok ” button. This will make the slide numbering start from zero.

Credit to drobotdean (on Freepik) for the featured image of this article (further edited)

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How to Insert Slide Numbers in PowerPoint

Last Updated: January 22, 2024 Fact Checked

How to Add Slide Numbers

How to format slide numbers.

This article was co-authored by wikiHow staff writer, Nicole Levine, MFA . Nicole Levine is a Technology Writer and Editor for wikiHow. She has more than 20 years of experience creating technical documentation and leading support teams at major web hosting and software companies. Nicole also holds an MFA in Creative Writing from Portland State University and teaches composition, fiction-writing, and zine-making at various institutions. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 63,837 times. Learn more...

This wikiHow guide teaches you how to number the slides in your PowerPoint presentation on your Windows PC or Mac. You can add slide numbers easily on the Insert tab and change the look and position of each number on your master slide.

Things You Should Know

• To add slide numbers to your presentation, click the "Insert" tab, select "Header & Footer," check the box next to "Slide number," and click "Apply All."
• The position, font, size, and color of your slide numbers is determined by your slide master.
• To format your slides, click the "View" tab, select "Slide Master," click the first master slide, and edit the placeholder (the hashtag symbol) as needed.

• If you don't want a slide number to appear on the first (title) slide, check the box next to "Don’t show on title slide" at the bottom-left corner.
• All slides, including hidden slides, are included in the slide count. You'll also see slide numbers when you print your presentations. [2] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source

• If slide numbers aren't showing up, the slide number placeholder was removed from your slide master . Skip down to this method to learn how to insert them if they're not showing up.
• To remove all slide numbers, return to Insert > Header & Footer , uncheck "Slide Number," and click Apply to All .
• To remove just one slide number, select the slide in the left panel, go to Insert > Header & Footer , uncheck "Slide Number," and click Apply .

• Click the Insert tab, then click Text Box in the toolbar.
• Click and drag a text box in any blank area of the slide. You can always reposition it later.
• Click inside the text box.
• Click Slide Number in the toolbar. You'll now see the hash symbol in the text box—the slide number placeholder.

• Click the Home tab.
• Click the slide number placeholder to select it.
• To change the color, click the "A" with a line under it in the toolbar, then select a color.
• To change the font face and size, use the drop-down menus in the toolbar.
• You can also make slide numbers bold, italicized, or underlined as you would other text. [3] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source
• To return to your presentation, click Normal on the View tab.

Expert Q&A

• You can also change the position of headers, footers , text boxes, and other elements when editing the master slide. Thanks Helpful 0 Not Helpful 0

You Might Also Like

• ↑ https://support.microsoft.com/en-us/office/add-page-numbers-date-and-time-or-footer-text-to-all-slides-in-powerpoint-for-mac-abb23f0c-760a-46ef-940e-be5074d3f287
• ↑ https://support.microsoft.com/en-au/office/change-the-fonts-in-a-footer-on-a-slide-ad433255-2de8-441e-99c8-b26a99b04d74

About This Article

To add slide numbering to your PowerPoint presentation, start by opening your presentation in PowerPoint. Then, click the "Insert" tab and select "Header & Footer" on the toolbar. Check the box next to "Slide number"—the preview in the upper-right corner of the window will update to display where the slide number will appear on each slide. If the first slide in your presentation is a title slide and you don’t want a number on it, place a checkmark next to "Don't show on title slide." Click "Apply to All" to add the slide number to each slide in your presentation. If the slide number doesn't look right on one of your slides, you can move it to a different location—just hover the mouse cursor over the slide number until it turns to a crosshair, then click-and-drag it somewhere that looks a little better. You can also change the position of your slide number on all slides at once by editing the Slide Master. Click the "View" tab, click "Slide Master" on the toolbar, and then click your Slide Master at the top of the left panel. Hover the mouse cursor over the slide number until it turns to a crosshair, then drag it to another location. Another thing you can do while editing the Slide Master is to change the size, font, or color of the slide number—double-click the slide number to select it, highlight the number, and then use the font face, size, and color options on the small menu above your cursor. Click "Close Master View" when you're finished. Any changes you made to the slide numbers in the Slide Master will apply to all slides in the presentation. Did this summary help you? Yes No

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How to Add Slide Numbers in PowerPoint Presentations (Step-by-Step)

Add Slide Numbers in PowerPoint using Slide Layouts

by Avantix Learning Team | Updated April 5, 2021

Applies to: Microsoft ® PowerPoint ® 2013, 2016, 2019, 2021 and 365 (Windows)

You can insert slide numbers on some or all of your PowerPoint slides using slide layouts. If your slide layouts contain slide number placeholders, you can then apply those layouts to your slides and insert slide numbers in the placeholders. If the placeholders have been deleted, slide numbers will not display.

It's best not to type slide numbers in text boxes on slides in Normal View. If slide numbers are entered manually in text boxes on your slides, you won't be able to edit or format them easily and they will not renumber if the slides are rearranged.

In order to insert slide numbers on a slide, you will need to do two things:

• In Normal View, apply layouts that include a slide number placeholder to slides.
• In Slide Master View, click the Insert tab in the Ribbon, click Header & Footer in the Text group, check Slide number and click Apply to apply to the current layout or Apply to All to apply to all layouts. Most slide numbers tend to appear in the footer position at the bottom of a slide.

Recommended article: How to Change Slide Size or Dimensions in PowerPoint

Do you want to learn more about PowerPoint? Check out our virtual classroom or in-person PowerPoint courses >

Applying slide layouts

In PowerPoint, every slide is based on a slide layout (which is part of a set of layouts with a slide master or parent). Slide layouts are created and edited in Slide Master view.

To view the slide master and the layouts for the current presentation:

• Click the View tab in the Ribbon and click Slide Master in the Master Views group.
• In the thumbnails on the left, the first thumbnail is the slide master and below it are the associated slide layouts.
• Click a layout such as Title and Content. Placeholders should appear in the slide layout on the right. These placeholders usually include footer, date and slide number. If you haven't inserted headers or footers, the placeholders are empty.

On the left side of the screen in Slide Master View, the slide master and its associated layouts appear in the thumbnails area:

To apply a slide layout to a slide in Normal View:

• If necessary, click the Normal button on the bottom right of the screen.
• Select or display a slide.
• Click the Home tab in the Ribbon.
• In the Slides group, click the Layouts drop-down menu and click a layout to apply it to the current slide. Common layouts include Title Slide, Title and Content and Title Only.

In Normal View, Layouts appear in the Layouts drop-down menu:

If the layout does not seem to apply correctly, click Reset in the Slides group. If text boxes (not placeholders) have been added to the slide, you may need to delete them.

Ensuring the slide number placeholder appears on the slide master

By default, slide layouts include placeholders such as a title placeholder, body placeholder, footer placeholder, date placeholder and slide number placeholder. If the slide number placeholder has been removed from a layout in Slide Master view, the slide numbers have no place to go.

Slide layouts are part of a set which includes a slide master or parent and multiple layouts. Initially, slide layouts follow the slide master so if the slide number placeholder has been deleted on the slide master, this affects its layouts as well.

If the slide number placeholder has been deleted on the slide master (or parent), to add it to the slide master:

• Click the slide master (or parent) on the top left in the thumbnails (this normally appears with a number 1 beside it and is the first and largest thumbnail on the left).
• If the slide number placeholder does not appear in the slide on the right, click the Slide Master tab in the Ribbon and click Master Layout in the Master Layout group. A dialog box appears.
• In the Master Layout dialog box, check slide number and any other check boxes to display the desired placeholders.

Below is a slide master with title, body, date, footer and number placeholders:

Ensuring the slide number placeholder appears on layouts

To ensure that the slide number placeholder appears on a layout or layouts:

• In the thumbnails on the left, click a layout such as Title and Content. Placeholders should appear in the slide layout on the right. These placeholders usually include footer, date and slide number. If you haven't inserted headers or footers, the placeholders are empty in Normal View.
• If the footer, date and slide number placeholders are not on the slide layout, click the Slide Master tab in the Ribbon and click the Footers check box in the Slide Master group. You may need to check and uncheck the Footer check box multiple times until the placeholders appear.
• Repeat for other layouts.

Note the Footers check box below (which is enabled only if you have selected a slide layout in the thumbnails on the left):

Below is a slide layout with title, body, date, footer and number placeholders:

Inserting slide numbers into the slide number placeholder

As long as a slide number placeholder appears on a layout or layouts, you can insert slide numbers using the Header & Footer command:

• In Slide Master View, click a layout on the left in the thumbnails.
• Click the Insert tab in the Ribbon and click Header & Footer in the Text group. A dialog box appears.
• If necessary, click the Slide tab in the dialog box.
• Click the check box for Slide number (a checkmark appears). You can also check Footer and Date if required. You may also want to check Don't show on title slide.
• Click Apply to apply to the current layout or Apply to All to insert slide numbers on every layout where a slide number placeholder appears.

Below is the Header & Footer dialog box:

In Slide Master View, the slide number placeholder does not display the slide numbers. You'll need to return to Normal View to view the slide numbers. To return to Normal View, click the Normal button on the bottom right or click the View tab in the Ribbon and click Normal in the Presentation Views group.

Formatting slide number placeholders

You can format the slide number placeholder on the slide master or on individual layouts.

To format a slide number placeholder:

• Click the View tab in the Ribbon.
• Click Slide Master in the Master Views group.
• Click the slide master or the layout with the slide number placeholder you wish to format (in the thumbnails on the left).
• Click the edge of the slide number placeholder in the slide area on the right.
• Select a different font size, font color and other formats from the Home tab in the Ribbon.
• Repeat for other layouts if necessary.

You can also move a placeholder by clicking its edge and pressing the arrow keys on your keyboard or by dragging the edge of the placeholder. The number placeholder can appear in different locations on different layouts.

Changing the starting slide number

PowerPoint automatically numbers slides starting at 1 (whether they are displayed or not on your slides).

To change the starting slide number in Normal View:

• Click the Design tab in the Ribbon.
• Click Slide Size and then Custom Slide Size or click Page Setup (depending on your PowerPoint version).
• Enter a new starting number.

The Slide Size dialog box appears as follows:

Removing all slide numbers

If you decide that you want to remove all slide numbers in your presentation, you don't need to delete the placeholders in Slide Master view. Simply turn off slide numbers in the Header & Footer dialog box.

To turn off slide numbers for all slides:

• In Normal View or Slide Master View, click the Insert tab in the Ribbon.
• Click Header & Footer in the Text group.
• In the dialog box, uncheck Slide Number (and Date and Footer if necessary).
• Click Apply to All. The slide numbers will be removed but the placeholders will remain in Slide Master view so it will be simple to insert slide numbers again.

For many PowerPoint users, slide numbering is an ongoing problem so it's important to learn how to work with placeholders in Slide Master view to ensure that numbering can be added or removed easily.

Slide numbers still not working? Check out the article Troubleshoot Slide Numbers in PowerPoint Decks .

This article was originally published on September 20, 2018 and has been updated for clarity and content.

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Home Blog PowerPoint Tutorials How to Add Slide Numbers in PowerPoint and Google Slides

How to Add Slide Numbers in PowerPoint and Google Slides

To help organize your presentations, both Microsoft PowerPoint and Google Sides have a feature called Slide numbers.

Most of your presentations can sometimes be difficult to keep track of—especially if they’re composed of many slides. In these situations, Slide numbers can help you effectively. Besides the tedious way of manually adding slide or page numbers, we’ll teach you how to insert page numbers in PowerPoint and Google Slides.

How to Add Slide Numbers in PowerPoint

To insert slide or page numbers in your PowerPoint presentation, follow these steps:

1) Go to the Insert tab.

2) Under the Text group, select Header & Footer.

3) From the dialog box, tick the Slide number checkbox. Then, click Apply to All to add page numbers to your ppt presentation.

Tip: If you want it to be applied on selected slides, follow the same steps, then click Apply .

4) To remove the page numbers, go to Header & Footer > Slide. Uncheck the Slide number option, then, select Apply to All .

Add Slide Numbers via Slide Master

Slide Master view is designed to have control over the entire presentation, including formatting, fonts, themes, and layouts such as footers. Here, you also can insert slide numbers easily. Here’s how:

1) Go to the View tab, then, select Slide Master .

2) You’ll be taken to a structured set of slides that you can use to create your presentation.

3) On the bottom-right of each slide is where you can insert your Slide numbers.

4) If the slide number is not showing, go to Master Layout and check the Slide number checkbox. Then, select OK.

5) To close the Slide Master view, click Close Master View .

Add Slide Numbers in Google Slides

Google Slides has a feature of adding Slide Numbers. So how do you add slide or page numbers in a Google Slides Template ? Follow these steps:

1) Go to Insert, then, select Slide numbers.

2) On the dialog box, click the On button.

3) Click Apply. Once successful, slide numbers will be shown on the bottom-left corner of each slide. Tip: To apply on selected slides, first select the slides you want to apply for slide numbers. Next, select Apply to selected. You can also select the Skip title slides checkbox to skip title slides from the slide number.

4) To turn it off, go to Insert > Slide numbers. Then, select the Off button, and click Apply.

Add Slide Numbers in Google Slides via Slide Master

1) Go to Slide , and select Edit theme .

2) You’ll see a structured set of slides that you can follow—on the bottom-left corner is the text box for Slide numbers .

3) Once you enter the side numbers, you can also choose to customize the font settings and their placement on each slide.

4) To close, click the X button on the top-right corner of the slide master window.

Final Thoughts

To make your presentations well-organized, you can use slide numbers. It also makes things easier between you and your audience by inserting a page number for every slide, which you can use as a reference. 

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How to Add Slide Numbers in PowerPoint

It’s often a good idea to organize your PowerPoint presentation with slide numbers. Numbering can help you keep track of slides and provide additional information on notes pages to make following a presentation that much easier.

The best part about adding slide numbers in PowerPoint is that you don’t have to do it manually. Insert slide numbers the right way and they will automatically update and change as you add slides to your presentation.

Here’s how to add slide numbers in PowerPoint, quickly and easily.

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Add Slide Numbers to the Footer

You can use automatic placements and numbering using the Header & footer option in the Insert tab.

Navigate to Insert > Header & Footer. Check the box to include Slide Number. You can also add text in the footer or opt not to show footer information on title slides. You can also add an automatic or fixed date.

Determine your preferred settings and click Apply (only for the current slide) or Apply to All (for the entire presentation deck).

The only downside of this method is that you don’t have a lot of control over the design of page numbers. They only appear in the footer location with minimal adjustments to style. You can click on the number itself to adjust size, font, or weight.

Adding More Flexible Slide Numbers

Option B is to add slide numbers to your PowerPoint using the Slide Master.

Navigate to View > Slide Master.

Then draw the page number that you’d like to see on all slides. Navigate to Insert > Text Box. Draw the text box in your desired location. With the text box selected, click the Slide Number box and will appear in the text box. This is the page number. Format it in the way you want.

Close the Slide Master when you are finished.

This design for page numbers will appear on all slides using this part of the master set of slides. Copy and paste the design to the primary master slide for it to appear on every slide type therein or pick and choose.

You use the same steps to insert a page number on any slide without adjusting master slides, but you will have to do it on every slide in the presentation, rather than have automatic numbering in place on each slide.

Notes About Slide Numbers

The key consideration when it comes to using automatic slide numbers in PowerPoint is that they will always match the actual slide number. This includes hidden slides.

That means if you hide slides numbers will skip and show actual slide positions. Keep this in mind when building presentations.

PowerPoint also only supports using a footer at this time. (Headers only appear on notes and handouts.) So, if you want slide numbers in any location other than the footer, you’ll have to create them by making layout adjustments to master slides. (Just remember to add the page number design element to each one.)

Using slide numbers can be a great way to help keep slides organized. Automatic numbering ensures that each slide has the correct number based on its location in the show.

Don’t forget to take a look at our full PowerPoint templates guide , or our collection of the best PowerPoint templates for your next project!

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How to Add Slide Numbers in Google Slides

Slide numbers are a good visual indicator that tell you and your audience at what point of your presentation you currently are. In this new Slidesgo School tutorial, you’ll learn how to add slide numbers in Google Slides. Ready to begin?

Enabling Slide Numbers

Editing slide numbers.

• Open your presentation in Google Slides.
• Click Insert → Slide numbers.
• A new window will open, where you can enable or disable slide numbering. Click “On” to enable slide numbering. Check “Skip title slides” if you don’t want numbers to appear on title slides.

• There are two ways to apply the changes:
• Apply : If you click this button, the changes will be applied to all the slides.
• Apply to selected : If you click this button, the changes will be applied only to the selected slides. As a reminder, to select multiple slides, hold Shift or Ctrl while you click them.
• Once you click one of these two buttons, the numbers will appear on the slides.
• Run Google Slides and open the presentation in which the slide numbers are enabled.
• Google Slides allows you to edit each slide number individually, just like any other text box. However, if you want to edit all the numbers at the same time, click Slide → Edit master.
• Select the slide master (the first one, which acts as the parent slide) and click the box that contains a “#” character, located at the bottom-right corner. This is the slide number box.
• Adjust the font, the style, the fill, the position and any other parameters. When you’re done, exit the slide master editor by clicking the “X” button. The changes will be applied to all the slides (if you don’t exit the editor this way, the changes might not be saved).

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How To Add Slide Numbers To PowerPoint

Adding slide numbers to PowerPoint presentations is an important aspect of creating effective presentations. Slide numbers not only help you organize your presentation but also allow your audience to follow along and refer to specific slides easily. In this tutorial, we will cover everything you need to know about adding slide numbers in PowerPoint.

Why Is it Important to Add Slide Numbers in PowerPoint?

Inserting slide numbers into PowerPoint serves as a roadmap for your audience, enabling them to keep track of where they are in your presentation. Adding slide numbers is especially crucial for lengthy presentations, allowing the audience to take notes and return to specific slides for reference. Additionally, slide numbers help the presenter to stay organized and on track.

How to Add Page Numbers in PowerPoint to All Slides?

Adding slide numbers to all slides in your PowerPoint presentation is simple. Here are the steps:

• Click on the “Slide Number” option in the “Text” group.
• Check the “Slide number” box and select the location on the slide where you want the slide number to appear.

How to Insert Slide Number in PowerPoint to Specific Slides in PowerPoint?

If you only want to add slide numbers to a specific slide in your presentation, here is how you can do it:

• Click on the “Insert” tab in the ribbon at the top of the screen.

How to Format Slide Numbers in PowerPoint?

Formatting slide numbers in PowerPoint can help you make them visually appealing and prominent. Here’s how to format slide numbers in PowerPoint:

• Click on the “Slide” tab and select the desired format for your slide numbers, such as font size, color, and style.

How to Change the Starting Number for Slide Numbers in PowerPoint?

By default, slide numbers start at “1” in PowerPoint. However, you can change the starting number for slide numbers in your presentation. Here’s how:

• Click on the “Design” tab in the customizable group.

Tips for How to Insert Page Numbers in PowerPoint

Here are some tips for using slide numbers effectively in your presentation:

• Keep slide numbers consistent throughout your presentation to avoid confusion.
• Make sure slide numbers are large enough and visible to the audience.
• Avoid placing slide numbers in the footer if your presentation includes footnotes.
• Consider placing slide numbers in the corner of the slide so that it is not too distracting.
• Use slide numbers as a reference when answering questions from the audience.

Troubleshooting Issues When Add Slide Numbers to PowerPoint

Issues/challenges can arise when attempting to add slide numbers, causing frustration and delays in the presentation process. Here are some of the most common issues you can encounter and how to tackle them:

Advanced Techniques for Customizing Number Slides in PowerPoint

If you want to take your slide numbers to the next level, consider these advanced techniques for customizing slide numbers:

• Create your slide numbers using PowerPoint shapes or images instead of the default slide number format.
• Add animation effects to your slide numbers to make them more dynamic.
• Use a different color or font for slide numbers to make them stand out.
• Create a custom background for your slide numbers to make them more visually appealing.

Wrapping It Up

Adding slide numbers to your PowerPoint presentation is an easy way to organize your presentation and help your audience follow along. With the steps and tips outlined in this tutorial, you can easily add and customize slide numbers in your presentation. Remember to keep your slide numbers consistent and visible, and consider using advanced techniques to make them stand out.

Can I add slide numbers to my PowerPoint presentation without using the “Slide Number” feature?

How can i make my slide numbers more visually appealing.

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Slide Numbers on PowerPoint Slides: Here’s How You Add Page Numbers to Your PPT!

Inserting numbers on your PowerPoint slides helps to order and structure your presentation. This is especially true for longer presentations.

Setting Slide Numbers PowerPoint is actually pretty simple – we’ll show you how!

Inserting PowerPoint Slide Numbers – Why they’re Useful

So why might you need slide numbers? On a basic level, they keep your presentation well structured , and give your audience a thread to follow through your ideas .

Slide numbers are also helpful for queries which arise later – you can jump directly to the relevant slide.

Inserting PowerPoint slide numbers

• In the Insert tab, click the Header & Footer option.

• In the window that opens up, use the cursor to check the Slide number box.

• Now you have several options:

a.            If you just want to assign a page number to the current slide, click Apply .

b.           If you want to insert PowerPoint page numbers on all your slides, click Apply to all .

c.            If you want to omit the page number on the title slide, check the Don’t show on title slide box.

• Page numbers will now appear on the slides you’ve chosen. If you don’t like way they’re automatically aligned, due to your chosen layout and design, you can change this. We’ll show you how below.

Deactivating PowerPoint Page Numbers

To remove slide numbers, open the Header & Footer option again and simply uncheck Slide number . You can apply this to all your slides or just the current slide.

Repositioning Slide Numbers PowerPoint

If you don’t like where the page number appears automatically, you can change it as follows:

• In the View tab, select the Slide Master option.

• In the thumbnails that appear, click on Slide Master .
• Now click on the placeholder for the page number. Hold it down until the crossed arrow icon appears. Then drag the placeholder to where you’d like your numbering to appear

• Save by selecting Close Master View .

Starting Your Slide Numbers PowerPoint from a Particular Number

You might find it makes sense to start slide numbers from a number other than 1. This can be done as follows:

• In the Design tab, select Slide size and then Custom slide size .

• A window will open: click the up or down arrows for the Number slides from option until you reach the starting point you want.

• Confirm with OK .

Bonus Tip: Inserting Additional Information

It’s not just page numbers that PowerPoint allows you to add; other useful information like the author of the presentation, your company name/logo, the date or the topic can also be inserted. This reinforces structure and continuity in your presentations.

It also adds another layer of professionalism – especially important when delivering business presentations.

Adding the date/time to your PowerPoint slides:

• In the View tab, select Normal in the Presentation Views section.

• Select the first slide in the thumbnail view on the left.
• Switch to the Insert tab and select Header & Footer .
• Click on the Slide tab here and activate Date and time by checking the box.

• You can now choose for the date to be updated whenever you open the presentation, or to remain fixed. For the former, select Update automatically . Next, choose the format for the date and time you want. For a fixed date, click the Fixed option and enter the date in the field below.

Tip: Handing out printed notes and want to include the date and time on those as well? Select the setting for date and time in the Notes and Handouts tab. Confirm with Apply . If you want the information to appear on every page of your notes, just click Apply to all .

To add information such as author or subject, simply follow the steps below:

• Go to the Slide tab, then activate the Footer checkbox.
• Type the information you want to appear in the field under Footer

Deleting Additional Information

To remove this additional information from your presentation:

• Open the Insert tab and select Header & Footer .
• In the dialog box that opens, click Slide .
• To delete all additional information your slides, uncheck the Footer box and confirm with Apply to all . To delete it just from the current slide, confirm with Apply .

Inserting a Copyright Notice

It can be sensible to add a copyright notice, especially in presentations for large companies and brands.  To do this:

• Click on Header & footer in the Insert tab.
• Select the Slide tab and check the Footer box.
• In the blank field under Footer , type in your copyright notice: © symbol, name of copyright holder, year of first publication, plus the statement “All rights reserved”.
• Select Apply to All so that this copyright notice appears on all slides.

Inserting Logos in PowerPoint

As well as a copyright notice and basic information, you might find it useful to insert your company logo. This detailed article covers where and how to place the logo.

Conclusion Slide Numbers PowerPoint: Add Structure and Order to Your Presentations

Numbering your PowerPoint slides just makes basic sense; it adds structure to your presentations, makes them easier for your audience to follow, and allows you to refer back quickly to a particular slide. Additional information can also be useful, adding the finishing touch to your presentation. We’ve shown you above just how easy it is to add numbers and useful information to your PowerPoint slides, even if you’re a PowerPoint beginner – why not give it a try?

Still have questions about Slide Numbers PowerPoint or about PowerPoint in general? Then please feel free to email us on [email protected] . We’re always happy to help!

If you’d prefer us to create a presentation including page numbers and additional information for you or your company, just get in touch – we’re here for you.

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The ideal number of slides for an hour-long presentation, and other thoughts on preparing slides, comparing two recent presentations, the right number of slides, font size and bulleted lists, avoiding laundry lists, argument overview slide, a good essay makes for a good presentation.

These past two weeks, I gave two presentations — a keynote at an internal writers conference at SAP, and a keynote at an internal writers conference at Amazon. (Sorry that I can’t post the recordings.) Both presentations filled an hour time slot. Because I’ve been in presentation mode this past month, especially preparing slides, I’d like to share some thoughts I have about how to create slides for presentations.

Hands-down, the best advice for creating slides is Guy Kawasaki’s 10-20-30 rule of PowerPoint , which says you should have just 10 slides , your presentation should last no more than 20 minutes , and your font should be no less than 30 points .

I have aspired to follow Kawasaki’s slide rule for a number of years, but one fear always gets in the way: if I have just 10 slides, what if I run out of things to say after 20 minutes? I mean, usually I have to fill an hour presentation slot, right? In order to guard against running out of time, I have a tendency to add more and more slides, helping me remember points I want to make and ensuring I don’t end early.

With my first keynote presentation, I unfortunately had 50 slides (and got through about 40 of them during the presentation). (Granted, many were “sub-slides,” but they were still slides.) For my second presentation, I had only 14 slides (and got through them all). I felt the second presentation went better than the first.

Here’s the problem with having too many slides: the slides lock you into a fixed, rigid presentation order. The more slides you have, the more locked in you are to a fixed set of topics in a predefined order — which may or may not be the right order you want while presenting. With 50+ slides, you won’t have the freedom and flexibility to flow in a more natural way. The more slides you have, the more fixed the order becomes. Instead of a crutch, these slides become a cast that restricts your movement.

The absolute best presentation I’ve ever attended was by David Crystal at UA Europe , and he had no slides at all. He simply had a stool where he occasionally sat, and he spoke for about an hour and a half. It was the most mesmerizing presentation I’ve ever attended, and much of it focused on grammar (and stories about the origins of language). Crystal is the author of some 100+ books on language , and after the presentation, it was clear to me that he was a complete language genius.

I once gave a 20-minute presentation with no slides at all (at a WordPress conference), and I felt a bit naked. It wasn’t a great presentation, but it didn’t tank either. At some point, I’d like to develop the ability to present with just a few slides. I think such a presentation would resemble that of a stand-up comedian or other performer (like the Moth). I don’t have stage performer skills, so I doubt the slide-less presentation will ever be something I pull off. Still, I think as a general rule, the fewer slides one has, the more knowledge and experience the presenter has. Lots of slides is a red flag that the presenter isn’t an expert.

Until I can go slide-less, I have compromised at what I feel is the ideal number of slides for an hour-long presentation: about 15 slides (including the title and conclusion slides). Kawasaki says to limit the number of slides to 10 because no one can retain any more than 10 ideas in an hour, and though I don’t know what data supports this, I generally agree. I bumped my estimate up from 10 to 15 because Kawasaki’s ideal time of 20 minutes seems too short for the hour-long time slot.

Limiting the number of slides to 15 provides the perfect balance between flexibility and structure. You can pursue your ideas in a more freeform, natural way without being locked into a fixed, rigid order that might not fit the idea journey of your presentation.

You might object and say that if you practice your presentation enough, the slides can exactly match the idea journey you want to tell. Hence, you wouldn’t be locked into a structure you don’t want — instead, the slides would help you follow that desired structure.

Well, maybe. But I’ve given about 90 presentations, and it never seems to work out that way for me. Consider the analogy of a conversation. You want to have talking points that allow you to move about in a more freeform way, not necessarily a rigid order in which each topic must be spoken. If you imagine yourself having a conversation with the audience (rather than presenting a presentation), the talking points idea has more merit.

Another Kawasaki principle is to limit the font to no less than 30 points. This is also key. When I see slides with extensive bulleted lists, I cringe. While these bulleted lists might prompt the presenter with details to say, what ends up happening is the presenter more or less reads the slides and presents the presentation rather than telling a story.

Whenever you present a slide with text, the first thing the audience does is tune you out and start reading the text. As an audience member, it’s impossible not to — the screen is huge and directly in front of you.

If you reveal the bulleted list point by point, it has the same effect as flashing multiple, separate slides on the screen: It locks the presenter into a fixed order that potentially interrupts the natural flow of the story.

Ideally, I think good slides should be idea diagrams or visual sketch notes that demonstrate your ideas. Some presenters just put photos from Flickr on their slides to generally depict an idea, but I like more purposeful concept diagrams that might have multiple ideas going on. For example, like this:

Or like this:

Granted, some font on these slides is less than 30 points, but you don’t see extensive bulleted lists here.

For my second presentation slides , I tried to include about 3 stories per slide depicting concept diagrams like this. My thought was that I could glance at the pictures, and each picture would trigger 3 points to cover for the topic. I could cover the 3 stories/points in whatever order I wanted, so I wasn’t locked into a fixed outline. It more or less worked.

I also had slide notes in the presenter view that I could fall back on, but these presenter notes are challenging to read while speaking, and I think most presenters end up ignoring them. Pictures that trigger thought without interfering with one’s language-speaking functions work much better (for me anyway).

I use The Noun Project and Illustrator to create my concept diagrams, as it allows me to more easily manipulate different objects into the slides I want. The images aren’t spectacular, and they’re mostly black and white, but they aren’t embarrassing either, and I have fun making them. I end up exporting these artboards into my presentation. Each artboard is basically a slide in my presentation.

I use RevealJS for my presentations (and have been for the past several years). RevealJS is an HTML/CSS/JS framework that lets you code your slides with simple HTML syntax. For my second presentation, I put the SVGs as slide backgrounds , leaving ample room on the sides to allow for visibility even when the slide show is not in full screen. This worked quite well.

I also put each RevealJS slide presentation into its own GitHub repo. This makes it easy to update the slides. Kawasaki doesn’t say anything about RevealJS, PowerPoint, Google Slides, or Keynote. It really doesn’t matter which tool you use. (I just added some tool-related details here in case you were curious.)

I’ve given many presentations that turn out to be laundry lists of points — a format I regret. This was the problem with my first keynote presentation. After highlighting a trend, I started listing a number of points that could provide solutions to the challenge. These “laundry list” topics tend to be on a lower-level than topics that provide a fuller, richer argument throughout.

Here’s an example of what I mean by a laundry list. In my first presentation, my argument overview was this:

Technology is getting simpler on the front-end for end-users But the code underneath is becoming increasingly specialized/complex Tech writers are generalists, not specialists To provide value in specialist contexts, tech writers must exploit the gaps These gaps are (1) doc tools/processes, (2) understanding user feedback/experiences, and (3) information usability

Then within the “(3) information usability” section, I covered these points:

Give users a map Make information discoverable as needed Ensure harmony across all docs Reduce and distill to its essence Confirm to genre expectations Reduce language complexity Iterative design of docs

Can you see how the presentation just devolved into a laundry list of points rather than focusing on a more focused idea journey? The laundry list comes into focus with the “(1)”, “(2)”, “(3)” points in the last bullet, followed by the 7 bullets later. When I was a composition teacher, I docked student essays for presenting similar laundry lists of ideas rather than going in depth with one point.

For my second presentation, I decided to chop out this laundry list of ideas and instead focus more singularly on my trends argument. So my argument overview was as follows:

Technology is getting more specialized/complex. This complexity drives up the value of technical knowledge, making it more prized than writing skills. To handle the complexity, technical writers must play increasingly collaborative roles with engineers to create documentation

And that’s it. No laundry list at all. I instead spent much more time developing, supporting, and exploring each of these parts of my argument.

Speaking of arguments, I also recommend putting up an “Argument Overview” slide right after your intro hook slide (which usually comes after your title slide). In other words, after you introduce the relevance of your topic, present the audience with your overall argument, so they know where you’re going and what you’re arguing for.

Many presentations will omit this argument overview. When they do, I find myself wondering what the presenter’s overall point is, if they even have one, or if they just have a collage of lots of little ideas. People can often take 10-15 minutes working their way up to some point, which they articulate in fuzzy ways.

I think a good presentation mirrors the elements of an essay:

• relevance hook
• argument/thesis

Many other essay elements might be reflected as well.

Kawasaki says to limit your presentation to 20 minutes. His main scenario isn’t presenters at a conference but rather presentations from startups to venture capitalists (VCs), and he doesn’t really give much reason here for the 20-minute length except to sarcastically say that if you have a Windows machine, it will take 40 minutes to troubleshoot the display. My guess is that VCs are executive types who have a lot of questions and don’t want to be lectured at extensively.

For too many presentations I’ve given, I’ve filled the entire time slot, without leaving any time for questions. This has been a mistake, in part due to having too many slides in the first place. For my second keynote, I spoke for only about 40 minutes and then let Q&A dominate the remaining 20 minutes. Although as an audience member I sometimes dislike listening to other audience members ask questions, I do like to ask my own questions.

Further, very few people can sit patiently listening to a lecture for an hour without engaging with more interactive dialogue. My brain isn’t wired to listen to lectures this long, and neither are many other people’s. You have to be pretty interesting to retain my attention for a full hour in an engaging way.

Probably the biggest reason, though, is that the purpose of a conference is not to present lectures — it’s to confer . You come together to confer with other people, and so you need this space to allow time to discuss your ideas.

What if no one has any questions, and you’re done 20 minutes early? Won’t that feel like you didn’t fill the time, that you short-changed what you promised?

If no one asks questions, it might mean you didn’t make a real argument in your presentation, but instead focused on something everyone already agrees on.

Coming back to the essay comparison, a good presentation focuses on an argument. And an argument must be something that people can take different sides on. If everyone already agrees on the position you’re taking, why bother making it in the first place? Are you already telling people something they already know?

I realize that many presentations at conferences are more information-based rather than argument-based, and people come to “learn” rather than to “debate,” but I’d counter that almost every topic has areas of controversy or uncertainty, and I like to see someone taking a position and defending it with evidence. This shows my bias towards the essay format, as I think good essays reflect this focus as well.

At any rate, if you’ve focused on some argument that people can disagree about, then ending 20 minutes early for Q&A should be ideal, as you will have set the stage for a lively discussion — which is one draw to these gatherings in the first place. You’re setting up the discussion and then allowing for the audience to engage in critical thinking.

Additionally, note that as a presenter, you can also be the one to ask questions. A good teacher doesn’t just lecture to students for 20 minutes and then ask them what questions they have. The teacher asks challenging questions to students and invites them to engage. Why can’t presenters at conferences do the same?

A good essay and a good presentation share many similarities. For many presentations I give, I’ll often write out the content as a blog post or essay before hand. For example, for my second keynote presentation, my Tech comm trends - take two post was the essay form of the post. The essay was about 8,000 words, which is about right for an hour-long presentation. For my first keynote, the essay was an earlier version of the same trends topic .

If the essay doesn’t have a good shape and focus (no idea journey, no story arc, no argument, no evidence, no analysis of opposing views, no interesting questions, etc.), then the presentation will probably lack life as well.

The absolute best advice for any presentation is to structure the idea journey as a story. I don’t mean to pepper in anecdotes everywhere (though that is actually great advice). I mean presentations should follow the general story arc. You have some sort of goal, and you encounter challenges to that goal. The bulk of your work is in getting through these challenges, until you finally come to some realization or conclusion. This flow aligns perfectly with the essay format.

Although I’m not a professional presenter and I lack more training and polish, in the presentations I’ve given over the years, fewer slides work better than more slides. Overall, if I can shape the essay right in the first place, it usually eliminates most of the problems with presentations. That’s why I spend about 90% of the time writing the essay first, and then in the last couple of weeks create the slides.

About Tom Johnson

I'm an API technical writer based in the Seattle area. On this blog, I write about topics related to technical writing and communication — such as software documentation, API documentation, AI, information architecture, content strategy, writing processes, plain language, tech comm careers, and more. Check out my API documentation course if you're looking for more info about documenting APIs. Or see my posts on AI and AI course section for more on the latest in AI and tech comm.

If you're a technical writer and want to keep on top of the latest trends in the tech comm, be sure to subscribe to email updates below. You can also learn more about me or contact me . Finally, note that the opinions I express on my blog are my own points of view, not that of my employer.

© 2024 Tom Johnson

Free Numbers PowerPoint

Download this Numbers PowerPoint and use it in class today. Below you will find a numbers PPT for teaching numbers 1 to 10 and one for teaching numbers 1 to 20 . These numbers PowerPoint lessons are ideal for teaching kids, kindergarten, pre-school students, and other beginner English language learners about the cardinal numbers. Each number PowerPoint below includes the numbers and words in English plus some fun colorful pictures. See below to download these Numbers PowerPoint lessons and check the bottom of the page for related resources.

Numbers PowerPoint 1 to 10

Numbers powerpoint 1 to 20, related resoures.

How to Record a PowerPoint Presentation

Knowing how to record a PowerPoint presentation with audio and video can provide viewers with an engaging experience. Whether you're creating a tutorial , a lecture, or a business presentation, combining visuals with narration helps convey your message more effectively.

In this guide, we will walk you through the step-by-step recording process in PowerPoint . From setting up your equipment and recording your screen to editing the final video, you'll learn everything you need to know about creating narrated PowerPoint presentations.

Prepare everything

• Presentation . Ensure your slides are complete and in the correct order. Update PowerPoint to the latest version for the best performance and features.
• Microphone . Use a good-quality microphone to record clear audio . A USB or headset microphone is recommended.
• Webcam (Optional) . If you want to include a video of yourself, use a built-in or external webcam.
• Script . Outline what you want to say for each slide. This will help you stay on track during the presentation recording.

How to record a PowerPoint presentation?

1. set up a screen recorder.

Download and install the free screen recording software for Windows from the official website. Launch the video recorder on your computer.

Easy to use free screen recorder for PC. Record desktop, take screenshots, upload the created content to the cloud for easy and fast sharing.

2. Configure settings

Go to " Settings " to set recording preferences .

• In " Video ", choose the desired output quality and format. Make sure the toggles next to " Record mouse movements " and " Animate mouse clicks " are enabled if needed.
• In the " Audio " tab, adjust the sound levels and select the desired input devices.

3. Record your presentation

Click the " Capture video " option in the side menu and select the mode. Choose the entire display if your presentation is in full-screen mode. You can also manually adjust the screen recording area to show the desired content.

Open your PowerPoint and press the F7 hotkey or click the " Rec " button to record the presentation with audio . Navigate through your slides while speaking clearly into the microphone.

Use drawing tools in the presentation recorder to highlight key points during your narration.

If you need to take a break, use the pause button to temporarily stop the recording. When you've completed your presentation, press the F8 hotkey or click " Stop ".

4. Editing the final video

Use the built-in video editor to trim any unwanted parts of the presentation recording. You can also adjust the playback speed, change the format, and resize the video.

If you need to make more changes, you can import your recorded clip into third-party video editing software . Add transitions, effects, background music, or other enhancements as needed.

Save your edited video in the desired location. It is also possible to upload the recording to the cloud and share it via a link .

FAQ on how to record a presentation

PowerPoint screen recording with audio and video is a powerful way to enhance your message and engage your audience. By following the steps outlined in this guide, you can create professional and polished videos that combine your slides with a voice-over .

Whether you're an educator, business professional, or content creator, knowing how to narrate a PowerPoint presentation recording can significantly boost your impact. Remember to practice your delivery and utilize editing tools to refine your final product.

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How to Create a Timeline in PowerPoint?: Step-by-Step Guide

A roadmap in PowerPoint can bring meetings, pitches, or educational sessions into the game. This will not only organize your information perfectly but also make it more engaging and a lot easier to follow. Here is a step-by-step guide to help you create an effective timeline PowerPoint template .

Know Your Audience

It is important to learn beforehand who your audience will be. Is your audience comprised of peers, clients, students, or the everyday person? Once you learn your audience’s needs and expectations, you can then shape how you will provide the information. Remember, a timeline PowerPoint developed for a board of executives is very differently assembled than one designed for a group of high school students.

How to Plan Your Timeline

Start by determining what the most significant events are that you want to show on your timeline, list them in a logical sequence, and make sure everyone is relevant to the story that you are trying to tell. Doing this thinking upfront will make the creation process smoother.

Choosing the Best Template

Several sites have ready-made templates on timelines: SlideEgg, and Microsoft, among many others. Search these sites and apply a template that most suits your topic and audience. Using a timeline slides may save some time and offer a professional presentation.

High-Quality Visuals

Visual appeal is very important when it comes to PowerPoint presentations. Using high-resolution images and graphics will enhance your slides. There are many websites, such as SlideEgg, and Pexels, that offer royalty-free photos you can use on your presentation.

Incorporating Multi-media Elements

However, the inclusion of videos or audio clips in your presentation will increase the degree of dynamic. You can attach a small video clip or audio narration explaining some of the key points you want to mention. Interactivity will keep the interest of the audience for a longer time and will make your timeline more attractive.

Suitable Use of Colors and Fonts

A professional presentation needs to have an aesthetic semblance of consistent coloring while using legible fonts. Choose colors that cooperate harmoniously with each other. Aim to have one to not more than two types of font in your whole slides. This helps to maintain uniformity in the slides’ outlook and readability.

Making Readable and Clear Slides

It is vital not to clutter the slides by putting too much text on them. You can make use of the feature for bullet points using short sentences to get your point across. Also, have only one lead idea on each slide so as not to overwhelm your audience.

Key Milestones – Highlight

Give importance to major events in your project timeline template. You can make the timeline pop out by adding icons or graphics, or you can change the color. This helps in pointing your audience at what is generally the most critical areas of the project timeline template.

How to Use SmartArt and Infographics

Fortunately, good news: PowerPoint’s SmartArt feature allows for some pretty cool diagrams and charts. Use SmartArt to illustrate relationships and hierarchies in your timeline. Free download Timeline ppt template to give life to more slides and present data in a different way.

Standardization Throughout

Consistency in design and format is what makes a presentation professional. Ensure your slides are designed according to the same set of guidelines; proofread to ensure there are no formatting errors. This uniformity helps the audience focus on the content rather than the design discrepancies.

Engaging Your Audience

The more entertaining a presentation is, the more it tends to be remembered. Keep your audience engaged through questions, participation, and interactive polls or surveys. Engagement will make your timeline presentation dynamic and interactive.

Practicing Your Presentation

Practice makes perfect. Take the time to rehearse a number of times so you are comfortable with the flow and timing of your presentation. This will help ensure that you present your content confidently and within the timeframe allowed for you.

Managing a Q&A Session

Be prepared to take questions from the audience. Jot down in your mind some of the common questions that will probably be asked of you, and be prepared to answer. Managing your Q&A session will reveal your knowledge and keep the audience interested right to the very end.

You have to plan and pay great attention to detail to come up with an interesting timeline presentation in PowerPoint. From the tips above, you can craft a timely and attractive presentation that informs as well as entertains the viewers at the same time. The secret is to know who your audience is and craft the content with the needs of the audience in mind.

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Related blogs.

Jerom is a presentation content strategist with over three years of experience writing engaging content and has worked in different niches. He has a strong background in PowerPoint and Excel, so he has learned how to compact complex ideas into simple, clean design visuals in slides. He loves teaching and is always ready to share his tips and ideas on mastering PowerPoint.

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Change the starting slide number

Change the number that appears on the first slide.

On the Design tab, in the Customize group, click Slide Size , and then click Custom Slide Size .

In the Slide Size dialog box, in the Number slides from box, enter the number that you want to show on the first slide in your presentation, and then click OK .

Number only one slide, or number all sides but the first slide

In the Header and Footer dialog box, click the Slide tab.

Do one of the following:

To number the slide that you currently have selected, select the Slide number check box, and then click Apply . Repeat this step for each individual slide that you want to number.

To number all slides but the first slide, select the Slide number check box, select the Don’t show on title slide check box, and then click Apply to All .

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AQA A2 Level Chemistry Presentations - The Complete Course

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2 September 2024

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AQA A Level Chemistry Presentations Chapter 8 - Organic Chemistry Part 2

AQA A Level Chemistry Presentations Chapter 7 - Inorganic Chemistry Part 2

AQA A Level Chemistry Presentations Chapter 6 - Physical Chemistry

Please note - this is for the second year of A Level. The Complete 2 Year Course is also available to purchase .

Huge bundle of resources with every topic covered.

Complete set of concise, modern presentations for AQA A2 Level Chemistry (7405) Chapters 6 - 8 . Contains colour coded specification points with handmade vector graphics . Twenty six presentations included:

34 - Thermodynamics 35 - Entropy and Free-Energy Change 36 - Rates of Reaction 37 - The Arrhenius Equation 38 - Gas Equilibria 39 - Electrochemical Cells 40 - Acids and Bases 41 - Titrations and Buffers 42 - Period 3 Elements 43 - Transition Metals 44 - Isomerism and Colours in Complex Ions 45 - Ligand Substitution Reactions 46 - Variable Oxidation States 47 - Transition Metal Catalysts 48 - Metal-Aqua Ions 49 - Optical Isomerism 50 - Aldehydes and Ketones 51 - Carboxylic Acids and Esters 52 - Acylation 53 - Benzene 54 - Amines and Amides 55 - Condensation Polymers 56 - Amino Acids and Proteins 57 - DNA 58 - NMR 59 - Chromatography

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• Published: 02 September 2024

Genomic technologies identify milder presentations of Mendelian disease

• Alisdair McNeill 1 , 2  

European Journal of Human Genetics volume  32 ,  pages 1033–1034 ( 2024 ) Cite this article

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Multiple different types of genomic variants can cause human disease. Expansions of short tandem repeats (STRs) are a classic example. In this issue of the European Journal of Human Genetics, we have an up to date review on the topic of STRs [ 1 ]. STRs compose around 3% of the human genome. Due to their repetitive nature, STRs are prone to slippage, with expansion or contraction. STRs are among the most mutable elements of the human genome. The review summarises the role of STRs in population genetics, human disease and methods for detecting and sizing STRs. Fascioscapulohumeral dystrophy (FSHD1) is associated with contractions in the D4Z4 repeat array. Vishnu et report the contraction range in Indian FSHD patients [ 2 ]. Long read sequencing can be used to size STRs and detect other challenging variant classes. For example, detecting HYDIN variants in primary ciliary dyskinesia is challenging due to the presence of the HYDIN2 pseudogene [ 3 ]. Long read sequencing can be used to detect cryptic HYDIN variants, as described in this issue.

Chromosome deletions are a well studied class of pathogenic variants. 9p deletion syndrome is clinically heterogeneous, associated with varying deletion size. In this issue, the method of “unique non-overlapping regions” is used to draw genotype-phenotype correlations in a group of 9p deletion patients with breakpoints mapped by genome sequencing [ 4 ]. This analysis supported a role for FREM1 deletion and trigonocephaly.

Novel genomic technologies have transformed our ability to diagnose rare genetic conditions. Faye et al. report a survey of people living with rare disease (plwRD) in Europe [ 5 ]. The length of time it takes to achieve a diagnosis is one of the biggest challenges facing plwRD. The average time delay to diagnosis is 4.7 years in Europe. PlwRD who had onset of symptoms early in life tended to have longer diagnostic delays. Sixty-five percent of plwRD reported having to consult between 2 and 7 clinicians before obtaining a diagnosis. This paper also highlighted some of the benefits of receiving a diagnosis for a plwRD. Exome and genomic technologies can clearly reduce diagnostic delays. Bhatia et al. report the role of next generation sequencing in facilitating rapid diagnoses in neonates [ 6 ]. Most rare genetic conditions are primarily diagnosed in paediatric populations, and the clinical descriptions derive from these. In this issue, the adult presentation of Myhre syndrome is reported. Overweight and obesity are reported as common associations of Myhre syndrome [ 7 ]. Joint conditions were frequent as was diabetes and hypertension. Over 2/3 had intellectual disability. Exome and genome sequencing have identified a broader phenotypic spectrum of mendelian disorders. Sentell et al report an adult with isolated renal disease and biallelic variants in CC2D2A [ 8 ]. Variants in this gene are more typically associated with a ciliopathy spectrum. Paulet et al. provide a report expanding the clinical phenotypic spectrum of EEF1A2 variants [ 9 ]. Initial reports of the clinical presentations of this condition emphasised severe neurodevelopmental delay and epilepsy. The expanded cohort published in this issue of EJHG demonstrated a much milder phenotype; many were walking and had developed speech, compared to a much lower frequency of attaining these milestones reported in the literature. They also suggest genotype-phenotype correlations for mild versus severe phenotypes.

Using genomic technologies to identify gene variants that might cause disease in future is entirely different to the diagnostic setting for unwell individuals. Current proposals are to use whole genome sequencing to perform newborn screening. Parfett assesses the views of children and young people on genomic screening [ 10 ]. They held mixed views on the value of newborn genome screening. Positive aspects were around the potential to identify treatable conditions, but there were concerns about concealment of diagnoses and mental health impacts of later disclosure. This work also highlighted the need for more research to understand how to incorporate children and young people into decision making around genomic screening. Secondary findings from exome sequencing done in a diagnostic setting can also be viewed as a form of genomic screening. There is debate around whether secondary findings from paediatric exome tests should be returned; since many will not benefit the child directly. A French study provides strong parental support for return of secondary findings [ 11 ]. This is especially true if they are actionable. The authors note that issues around return of findings for late onset, incurable disease remain a topic for further consideration.

One end goal from the identification of genomic basis of disease is treatment with gene therapies. Ormondroyd et al report the views of cardiology patient communities on gene therapy for cardiomyopathy [ 12 ]. A survey of over 600 people found that over 90% felt gene therapy should be developed. Most would consider taking part in a clinical trial. Respondents were more willing to take part in clinical trials aimed at people with symptomatic cardiomyopathy with greater severity or of progressive nature.

Genomics also contributes to understanding of common diseases. For example, Teder-Laving et al report a genome wide association study of acne vulgaris [ 13 ]. They studied 3 independent European cohorts and confirmed 19 previous loci and identified 4 novel loci. Around 10% of the phenotypic variance of acne is explained by GWAS risk loci. The identified loci also enable them to identify mechanistic pathways involved in acne. Obesity predisposes to many common diseases. Abdominal obesity being of greater risk than peripheral adiposity. A study based on the EPIC-Potsdam cohort identified candidate genes that can potentially influence both body fat mass and distribution [ 14 ].

Uguen K, Michaud JL, Génin E. Short Tandem Repeats in the era of next-generation sequencing: from historical loci to population databases. Eur J Hum Genet. 2024. https://doi.org/10.1038/s41431-024-01666-z .

Vishnu VY, Lemmers RJLF, Reyaz A, Mishra R, Ahmad T, Van Der Vliet PJ, et al. The first genetically confirmed cohort of Facioscapulohumeral Muscular Dystrophy from Northern India. Eur J Hum Genet. 2024. https://doi.org/10.1038/s41431-024-01577-z .

Fleming A, Galey M, Briggs L, Edwards M, Hogg C, John S, et al. Combined approaches, including long-read sequencing, address the diagnostic challenge of HYDIN in primary ciliary dyskinesia. Eur J Hum Genet. 2024. https://doi.org/10.1038/s41431-024-01599-7 .

Starosta RT, Jensen N, Couteranis S, Slaugh R, Easterlin D, Tate V, et al. Using a new analytic approach for genotyping and phenotyping chromosome 9p deletion syndrome. Eur J Hum Genet. 2024. https://doi.org/10.1038/s41431-024-01667-y .

Faye F, Crocione C, Anido De Peña R, Bellagambi S, Escati Peñaloza L, Hunter A, et al. Time to diagnosis and determinants of diagnostic delays of people living with a rare disease: results of a Rare Barometer retrospective patient survey. Eur J Hum Genet. 2024. https://doi.org/10.1038/s41431-024-01604-z .

Bhatia S, Pal S, Kulshrestha S, Gupta D, Soni A, Saxena R, et al. Role of next generation sequencing in diagnosis and management of critically ill children with suspected monogenic disorder. Eur J Hum Genet. 2024. https://doi.org/10.1038/s41431-024-01569-z .

Vanbelleghem E, Van Damme T, Beyens A, Symoens S, Claes K, De Backer J, et al. Myhre syndrome in adulthood: clinical variability and emerging genotype-phenotype correlations. Eur J Hum Genet. 2024. https://doi.org/10.1038/s41431-024-01664-1 .

Sentell ZT, Nurcombe ZW, Mougharbel L, Anastasio N, Rivière J-B, Babayeva S, et al. Expanding the phenotypic spectrum of CC2D2A-related ciliopathies: a rare homozygous nonsense variant in a patient with suspected nephronophthisis. Eur J Hum Genet. 2024. https://doi.org/10.1038/s41431-024-01668-x .

Paulet A, Bennett-Ness C, Ageorges F, Trost D, Green A, Goudie D, et al. Expansion of the neurodevelopmental phenotype of individuals with EEF1A2 variants and genotype-phenotype study. Eur J Hum Genet. 2024. https://doi.org/10.1038/s41431-024-01560-8 .

Parfett M, Johnson F, Bennett R, Ulph F. Views of children and young adults about Whole Genome Sequencing in newborn screening: a qualitative study. Eur J Hum Genet. 2024. https://doi.org/10.1038/s41431-024-01614-x .

Viora-Dupont E, Robert F, Chassagne A, Pélissier A, Staraci S, Sanlaville D, et al. Expectations, needs and mid-term outcomes in people accessing to secondary findings from ES: 1st French mixed study (FIND Study). Eur J Hum Genet. 2024. https://doi.org/10.1038/s41431-024-01616-9 .

Ormondroyd E, Grace C, Borsari W, Goel A, Mcdonough B, Rose J, et al. Genetic therapies for cardiomyopathy: survey of attitudes of the patient community for the CureHeart project. Eur J Hum Genet. 2024. https://doi.org/10.1038/s41431-024-01660-5 .

Teder-Laving M, Kals M, Reigo A, Ehin R, Objärtel T, Vaht M, et al. Genome-wide meta-analysis identifies novel loci conferring risk of acne vulgaris. Eur J Hum Genet. 2023. https://doi.org/10.1038/s41431-023-01326-8 .

Konigorski S, Janke J, Patone G, Bergmann MM, Lippert C, Hübner N, et al. Identification of novel genes whose expression in adipose tissue affects body fat mass and distribution: an RNA-Seq and Mendelian Randomization study. Eur J Hum Genet. 2022. https://doi.org/10.1038/s41431-022-01161-3 .

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Alisdair McNeill

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McNeill, A. Genomic technologies identify milder presentations of Mendelian disease. Eur J Hum Genet 32 , 1033–1034 (2024). https://doi.org/10.1038/s41431-024-01682-z

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Published : 02 September 2024

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DOI : https://doi.org/10.1038/s41431-024-01682-z

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